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BoIdon

Community Association

Content

Chairman's Report for the Year 2015 —2016

Management Committee 2015 —2016

Membership 2015 - 2016

Staffing

Programme of Activities

Report of the Work of the Association

Partnership Working

The Community Associations Priorities

The Local Authority's Priorities on 'Shaping Our Future

Thanks

Agmcontent15

Chairmans report: 3"November 2016

May I start my first Chairmans report by apologising for producing a report that is not ascomprehensive as I would wish due to time constraints to produce this document.

Can I start by thanking all the Management Committee all who are in attendance tonightapart from one, who I will come back to later. Many thanks for all your hard work for theyear and in anticipation for the work still to be done to continue to improve and develop ourCommunity Association.

A special mention to Tom Bainbridge who has been invaluable to me, his personal support,experience and wealth of knowledge has been unbelievable as he has guided me andadvised me upon matters to which I had no previous experience. These issues are still

ongoing and I know that I can lean on Tom until this project is rompleted.

My next thank yous go to our resident local councillors Alison and Sandra for their adviceand guidance to help deal with all the major decisions and obstacles over the last year toensure that we run our centre efficiently, professionally and profitably.

A big thank you goes to our centre manager, Jean Copp who despite personal issues thispassed year has maintained a high level of competency along with her staff.

Can I thank all our member clubs management committees, too many to mention, but ail

equally deserving thanks for giving up their time to ensure that their sections run effectivelyand efficiently.

Finally, as touched upon earlier, one of our most well loved and respected members,George Taylor passed away this year. His wealth of knowledge, his ready wit and even hissometimes brusqueness, will be sorely missed, especially by me,

I look forward to working with you all over the next year, we have many obstacles still totackle.

One of our main objectives which is ongoing, is the renegotiation of our lease. We have aduty to secure the future of our Community Association to ensure that generations to comebenefit long after we have all gone. I'm sure that we can continue to work together toensure that we meet all our goals.

Chairman

Kevin Oliver

Chairman

Vice ChairThe Trustees

Local Authorit Re

Six British Coal Re

Kevin Oliver

Richie McLoughlin

Brian Marshall

Alan Leslie

Joan MarriottGeorge Taylor

Tom Bainbridge

resentatIvesCllr Alison Strike

Cllr Sandra Duncan

Tom Bainbridge

Jayne Taylor

resentatives

Sports Club

Jarrow Roofing

British Coal

British Coal

Local Authority

Local Authority (Deceased)Local Authority

Vacancy

George Taylor

Malcolm Richardson

Tommy Dulson

Colin Simpson

Julie McKenna

Ei ht Re resentatives from Clubs nominated b

Michael JohnsonJohn Ridley

Brian JohnsonPaul J Smith

Michael ScottKevin Oliver

Mark Naylor

Jeanette WatsonFour Re resentatives Elected at the A.G.M,

Maureen Alexander-Brant

Tom BainbridgeRichie McLoughlin

Alan Oliver

Two Re resentatives from GovernorsVacancyVacancy

N.A.C.O.D.S.N. U.M (Deceased)N. U.M. (Proxy)British Coal ManagementBritish Coal ManagementBritish Coal Management

the TrusteesOutdoor Activities

Swimming Club

Model Aircraft

Boldon Colts

Badminton

Sports Club

Archery

Social Club

Craft Club

Boldon CA Villa

Jarrow Roofing

Social Club

Jean Copp Community Education

Development Tutor / CentreManager

Cofnrnumty AssocIatIon Line Management

Community Facilities and Development ManagerHead of Corporate and Commercial DevelopmentCorporate Director of Business and Resources

Mike Linsley

Mike Conlon

John Hewitt AgmMC16

BoldonCommunity Association

Membership

Membership for the Year September 2015 —August 2016Part Membership june 2016-August 2016

Female Male

Under 8's 380 434

8 years —12 years 493 548

13 years —19years

20 years —25 years



383

211

1052

426

588

381

1219

354

60+ 562 559

Sub Total 3507 4083

Total 7590

Agmmembership1 5

Community EducationDevelopment Tutor/Centre Manager

Finance and Administration Officer

Administration Assistant

Club Helpers

Play Group Staff

Pool Lifeguards

Bar Supervisor

Bar Staff

Plant Operator

Caretakers

Cleaner Supervisor

STAFF

Jean Copp

Pat Moody

Ann Adams

Ann Adams

Paul Adam

Lynn Curtin

Karen Minchell

Kieren Moody (Casual)

Sylvia Oliver (casual)

Scott PotterJackie Smith

Chris WakeJeanette Watson

Julie Lock (Playgroup Co-ordinator)

Joanne Davis

Ange(a FraSer (Resigned)

Deborah HartfordAmanda HartleyVictoria SpenceAshley Taylor (Resigned)

Derek WhiteNicholas SimpsonAlicia Todd (Resigned)

Sylvia Oliver

James Conroy (Casual)

Andrew Kirtley (casual)

Jeanette WatSOn (Casual)

Graham Henderson

Neal Watsonlan Stelling (look up/open up)

Sue Rochester

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Community AssociationApril 2015- March 2016

Welcome to the Annual Report of Boldon Community Association for the year April 2014—March 2015.

Boldon Community Association exists to improve the quality of life for those who live in ourimmediate and neighbouring areas; it is through our good reputation along with thededication, commitment and enthusiasm of our Instructors and Management Committeemembers that this has been achieved.

Boldon Community Association is run by a voluntary Management Committee and Trusteeswho actively take part in the Association's Activities, Management and Development, theyhave a great responsibility in the fact without them the Community Association would notexist, and this would have a huge impact upon the Local Neighbourhood. However, this pastyear several members of the Management Committee have suffered ill health, and sadly welost George Taylor and Hazel Simpson who very great supporters of the CA.

The Community Association responds to local need as well as meeting priorities identified bythe Local Authority 'Shaping Our Future' plans. We provide a safe welcoming environmentfor residents to participate in Social, Educational and Leisure pursuits.

I continue to work between Brinkburn and Boldon Community Associations and before I startmy report I would like to thank the staff for their continued loyal support in what have insome cases been difficult circumstances over the last year. Difficult in that again the LocalAuthority has had to make massive budget cuts and this has had an impact on theAssociation.

Our sections continue to thrive and the CA is as busy as it has ever been, this has reflected inthe increase of sections, groups and usage of the CA by outside agencies through lettings. Wehave again extended our swim programme and we continued to work on Healthy LivingProgrammes.

We are part of Boldon Partnership and have worked very closely with the Local Police,Councillors and other member organisations of the Partnership; however there has been noperson taking the lead on the Boldon Partnership and this has meant no Fun Day this year.Hopefully in this next year we can tackle this as a priority. Our working relationship with theSchool continues to prove difficult.

We have worked very closely with the Police and are to be the base for the local Police in theCommunity. Negotiations have been going on for over a year and things are now nearly atthe point of completion and the Police will be moving in next month

We have continued to work closely with Emma Horsman and David Gallagher from theCustoms House and have an active part in 'The Cultural Spring', and host several classeslinked with 'The Cultural Spring'.

We continued to work with South Tyneside Positive Activities for Young People on aWednesday evening and provide activities until 11.00pm at night, however due to the projectnot knowing if it was to be refunded there has been a cut back in activities and times. Theactivities we covered were Football, Squash, Swimming, Badminton and Snooker, however,the group was rested and have not yet returned.

Membership for this current year has increased by 1776 over last year's bringing the total to7590, which shows members and users continue to supporting the C.A.Some staff have continued to support the Community Association in a voluntary capacity aswell as their paid employment, I must mention that without the staff team's continuedsupport and efforts the Community Association would not be the place that it is, warm,friendly, welcoming and a safe and secure venue.

Staff have this year taken part in the following training as part of their development,Paediatric First Aid, Child Protection and Risk Assessment.

The Management Committee met on eight occasions throughout the year to discuss, monitorand to continue the development and progress of the Association. We respond as best wecan to local needs as well as meeting the priorities identified by the Local Authority throughits Neighbourhood and Area Plans. This is not a task to be taken lightly and with theincreasing demands, priorities and a changing world, in which we as a facility are funded, hasproven to be a challenging environment for a voluntary Management Committee. I wouldlike to express a big thank you to each and every one of them for their continued efforts andsupport and know that they can be relied upon to support next year's priorities.

The CA has again this year had a substantial amount of money spent on it thereby improvingour facilities immensely. We have had the Pool Plant Room completely refurbished making itmore efficient and economical. All of which have improved the CA for the benefit of itsmembers and users.

The Policy, Development and Resources Committee met nine times this year to look anddiscuss the continued development of the CA and also the finances of the Association and itwas agreed that at the present time to keep the fees as they are.

The Association has over the past year addressed the following areas

Encouraging Children To Make a Positive Contribution(Increasing opportunities to participate in positive activities and recognising achievement)

Improve The Heaith and Emotional Wellbeing of the Population{Improving the health and well being of older people)

Empowering People to Have a Greater Voice and influence Over Local Decision Making

(Engaging people to have a greater voice and influence over the local decision-making andthe delivery of local services)

(Building Social Capital)(Enabling opportunities for volunteering)

(Increasing the capacity of the community and the voluntary sector)

Improving the Equality of Life For All People Including In The Most DIsadvantagedNeighbourhoods

(Promoting equality and diversity and social cohesion)

The Community Association over the next year will work on the 'Priorities for the CA' and theLocal Authority's 'Shaping Our Future' which are included in this report.One of our main priorities is to try and be sustainable as a Community Association, FOCAST ofwhich we are a member have a focus group looking at how we can move forward and besustainable. This will reflect in how positive we are in continuing to be a successfulAssociation.

As was said in the opening remarks 'Boldon Community Association exists to improve thequality of life for those who live in our immediate and neighbouring areas; it is through ourgood reputation along with the dedication, commitment and enthusiasm of our instructorsand Management Committee that this has been achieved'

May I once again thank everyone from the bottom of my heart for all their continued loyal

support, because without the Management Committee, Staff and Volunteers the Associationwill not be what it is today'

Thank you

Community Education Development Tutor / Centre Ivlanager

Bold onCommunity Association

Partnership Events April 2015 —March 2016

Boldon FestivalUnfortunately due to re-structuring within the Local Council we know longer have a leadworker for Boldon Partnership, but this was to be a priority for the year 2015-2016 forthe Partnership to continue. However, no one was appointed and therefore the BoldonFestival in August 2015 didn't take place. Therefore this must be a priority for 2016- 2017

Older Peoples FestivaiThursday 1"October 2015 —Friday 9' October 2015Lead taken by Age Concern

Activities supported by and in the Community Association for over 50's wereSubsidised swims and Easi-line 1"October to 9'" October

Darker Nights CampaignSaturday 24' October 2015 —Thursday 5' November 2015Boldon Community Association and Bored in Boldon worked with young people fromBoldon in the Community Association on the following activities

Swimming

SnookerFootball

SquashEasi-line

Culturai Spring

January 2014 to December 2017Craft Sessions, Open Days and the consultation around Boldon Mural for front of thebuilding, working with David Wilkinson and Banner Group

PoliceThe Community Association over the last 12 month have been working with NorthumbriaPolice, in order that the CA will become a base from which the Local Police will workfrom. This is now almost imminent and hopefully in the next few months the Police willbe based in the CA

Community AssociationAims, Objectives and Priorities

2016 —2017

CA Usage

1. Increase membership2. Increase users3. Increase income4. Improve marketing, press and promotion

Community Development

1. Identify community needs2. Review and revise activities according to community need3. Investigate, apply and secure external funding4. Establish a bidding group

Community Association

1. Increase volunteering2. Increase income3. Decrease expenditure4. Develop Management Committee5. Establish a Development Group

Deliver Council priorities

1. Develop Community Hubs

2. Reduce crime and disorder and improve perceptions of crime3. Improve Health

4. Reduce Obesity5. Reduce Smoking

6. Improve adult taking part in physical activity7. Reduce alcohol misuse amongst young people8. Reduce obesity in primary school children9. Establish a health development group10. Establish a young persons development group

Shaping our Future - the South Tyneside strategy

We have a vision to make South Tyneside an outstanding place to live, invest and bring upfamilies. Over the last 2 years we have achieved so much to help secure the futureprosperity and wellbeing of our residents. We have made real and visible progress toregenerate the Borough, provide world class schools, new and better housing, more jobopportunities and family friendly services.

Shaping our Future is South Tyneside Council's futures programme to ensure delivery of ourlong-term vision in the face of unprecedented financial and demographic challenges

This strategy is our manifesto for the future of South Tyneside. It sets out our ambitions andthe steps we will take to make South Tyneside an outstanding place to live invest and bring

up families

The South Tyneside Vision sets out the South Tyneside Partnership's long-term ambitionsfor the Borough:

People

Better Education and Skills

~ Less people in poverty

~ Protect children and vulnerable adults

~ Stable and independent families

~ Healthier people

Place

A Regenerated South Tyneside with increased Business and Jobs

~ Better transport

~ Better housing and neighbourhoods

~ A clean and green environment

~ Less crime and safer communities

To achieve our overall vision we have agreed 10 strategic outcomes with partners under thethemes 'People' and 'Place'. These are the things we will achieve over the next 20 years:

As we work towards our long-term vision, we recognise that in some of these areas we needto make an impact now. These are the areas that will make the biggest difference to ourresidents and will be our focus over the next five years:

» Stable and independent Families

~ Healthier People

~ A regenerated South Tyneside with increased Business and Jobs

~ Better Housing and Neighbourhoods

Shaping Our Future. ........Community Association

Delivery Programme

Community Association/Centre impact on the

things that will make a difference to our

residents lives

The following schedule contains information

about schemes, projects and programmes

active or soon to be active to be delivered by

Boldon Community Association

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To Kevin Oliver Chairman, Richie McLoughlin Vice-Chair, the Trustees Brian Marshall, JoanMarriott, Alan Leslie, Tom Bainbridge and Members of the Management Committee whohave continued their loyal and dedicated support of the Association.

To Pat Moody for her hard work, dedication and loyal support in keeping the Association

Accounts and being a listening ear for me.

To Ann Adams who looks after the Mitie bookings.

To all the members of staff who give their loyalty, support, enthusiasm, reliability and

hard work.

To Mike Linsley, Community Facilities and Development Manager and my Line Manager, a

massive thank you for all your help, support, guidance, advice and encouragement and

always being at the end of the telephone.

To Managers from other Community Association's who are there to give their supportwhen I need it.

To Neal Watson a very big thank you for his co-operation, loyalty, dedication and

commitment to the Centre, who gives above and beyond what he should.

To lan Stelling who continues to open and close the Centre, and also help out in thebuilding, we thank him for his continued support and help.

All the cleaning staff, a big thank you for their co-operation, loyalty, interest and theircare of the Community Association facilities.

A special thank you to Paul Hutchinson (who left in December 2015) and Graham

Whitehead from the Asset Management Team for all their advice, information and all thesupport they have given to the Association

To the Officers of the Local Authority from other departments, who have given advice,information and support, especially John Nicholson and Mike Taylor from Health and

Safety

To the Local Councillors, Alison Strike, Sandra Duncan and Joanne Bell who are always

very supportive of the Community Association

To all Volunteers, Section Leaders, Tutors and Instructors for all their hard work in makingtheir groups a success

To my family for their understanding and patience

To anyone who I have missed, a big THANK YOU, it is because of you that the CommunityAssociation continues to thrive and be a success.

AGAIN MANY, MANY THANKS TO YOU ALL

Agmthanks16

BOLDON COMMUNITY CENTRE

FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31 MARCH 2016


INDEX TO THE FINANCIAL STATEMENTS

CONTENTS PAGE

Legal and Administrative Details

Independent Examiner's Report

Statement of Financial Activities

Balance Sheet

Notes to the Financial Statements 5-8


LEGAL AND ADMINISTRATIVE DETAILS

Boldon Community Centre is registered with the Charity Commission

(Registration number 506668)

Address of Charity: New Road

Boldon Colliery

Tyne and Wear

NE35 9DZ

Trustees: Brian Marshall - BCC

Alan Leslie

Joan Marriott —LEA

Secretary Jean Capp

Independent Examiner: S C Hudson

CISWO (Trading) Ltd

The Old Rectory

Rectory Drive

Whiston

ROTHERHAM

South Yorkshire

S60 4JG

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF


I report on the accounts of Boldon Community Centre (Registered Charity Number 506668) for the yearended 31 March 2016 which are set out on pages 3 to 8.

Respective Responsibilities of Trustees and ExaminerThe charity's trustees are responsible for the preparation of the accounts. The charity's trusteesconsider that an audit is not required for this year under section 144 of the Charities Act 2011 (theCharities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act;to follow the procedures laid down in the general Directions given by the Charity Commission(und er section 145(5)(b)) of the Charities Act; andto state whether particular matters have come to my attention.

Basis of Independent Examiner's StatementMy examination was carried out in accordance with general Directions given by the CharityCommission. An examination includes a review of the accounting records kept by the charity and acomparison of the accounts presented with those records. It also includes consideration of any unusualitems or disclosures in the accounts, and seeking explanations from you as trustees concerning anysuch matters. The procedures undertaken do not provide all the evidence that would be required in anaudit, and consequently no opinion is given as to whether the accounts present a "true and fair" viewand the report is limited to those matters set out in the statement below.

Independent Examiner's StatementIn connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect, the requirements:

to keep accounting records in accordance with section 130 of the Charities Act; andto prepare accounts which accord with the accounting records and comply with theaccounting requirements of the Charities Act have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding ofthe accounts to be reached.

Date

S C HUDSON FCA

On behalf of CISWO (Trading) Ltd

The Old Rectory

Rectory Drive

Whiston

Rotherham

South Yorkshire

S60 4JG

BOLDON C MMUNITY CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2016

Income and Endowments

Activities

Membership feesPhotocopierTelephoneBank interest receivable

Other income

Grant income

Rent from Boldon Social Club

Sports levy

Vending surplus

Income on sections

General SectionFund Funds

NOTE 6 6

2 113,0085,695

251

2544, 585

6,0003,6681,205 10,698

RestrictedFunds

f

2016TotalFunds

8

113,0085,695

251

2544,585

6,0003,668

11,903

2015Total

Funds6

125,0866,628

106

2511,5011,2602,000

6,62811,521

Total Income

~E* Cht

Direct Charitable Ex enditure

174,211 10,698 184,909 164,665

Levy

Repairs, maintenance and cleaning

Insurance

Tutor fees and activity costsDepreciation

Other expensesGrant expenditure

Outgoings on sections

52,917 52,917 52,423

3,388 3,388 3,1122,877 2,877 2,286

206 206 8054 178 1,338 1,516 2,022

16,667 16,667 8,3221,260

9 1,080 11,335 12,415 10,834

Mana ement and Administration

77,314 11,335 1,338 89,987 81,063

WagesTelephone and oNce expensesAccountancy

77,3152,3391,287

77,3152,3391,287

54,3222,7861,262

Total Expenditure

NET MOVEMENT IN FUNDS

Balance brought forward at 1 April 2015

Balance carried forward at 31 March 2016

158,256 11,335 1,338 170,928 139,433

15,956 (637) (1,338) 13,981 25,233

84,471 18,212 5,350 108,033 82,800

100,427 17,575 4,012 122,014 108,033


BALANCE SHEET AS AT 31 MARCH 2016

NOTE

31 March

2016F

31 March

20156 F

FIXED ASSETS 4,548 6,064

CURRENT ASSETS

StockDebtors and prepayments

Cash at bank and in hand

1,07021,737

188,256

211,063

1,81320,477

125,297

147,587

LESS' CURRENT LIABILITIES

Creditors falling due within one year

NET CURRENT ASSETS

8 (93,597)

117,466

(45,618)

101,969

TOTAL NET ASSETS 122,014 108,033

FINANCED BY:

Unrestricted Funds

Section Funds

Other restricted funds

100,42717,5754,012

122,014

84,471

18,2125,350

108,033

The accounts were approved by the trustees and signed on their behalf by:

TRUSTEE

Print name

Date


NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2016

1. ACCOUNTING POLICIES

(a) Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention unless

otherwise stated in the relevant notes to these accounts. The financial statements have been

prepared in accordance with the Statement of Recommended Practice: Accounting and

Reporting by Charities (FRS 102) and the Financial Reporting Standard (FRS 102) and the

Charities Act 2011.

The trustees consider that there are no material uncertainties about the charity's ability to

continue as a going concern. The trustees have a reasonable expectation that the charity has

adequate reserves to continue in operational existence for the foreseeable future. Accordingly,

the trustees continue to adopt the going concern basis in the preparation of the accounts.

(b) Reconciliation with previous General Accepted Accounting PracticeIn preparing the accounts, the trustees have considered whether in applying the accounting

policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative

items was needed. No restatements were required.

(c) Income RecognitionIncome is recognised once the charity has entitlement to the income, it is probable that the

income will be received and the amount of income receivable can be measured reliably.

Donations are recognised when they are received.

(d) Expenditure RecognitionLiabilities are recognised as expenditure as soon as there is a legal or constructive obligation

committing the charity to that expenditure, it is probable that settlement will be required and the

amount of the obligation can be measured reliably. All expenditure is accounted for on an

accruals basis.

(e) Depreciation

Depreciation is provided on all fixed assets and aims to write off the cost of the assets over their

estimated useful lives. The annual rates of depreciation applied are as follows;

Buildings

Fixtures and equipment

15'/v straight line basis25'/o reducing balance basis

(f) StockStock is valued at the lower of cost and net realisable value. No addition is made for overhead

expenses.


NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2016 CONTINUED

2. ACTIVITIES INCOME

Bowls

Badminton

Senior clubs

Junior clubs

Sauna

Squash

Snooker

Swimming

Gym

Room hire

Other

20166

11,944977

17,781

27,771180

6,4632,444

18,4251,102

25,622

300

20155

10,135930

19,37331,724

147

6,753

2,374

25,507

1,862

25,303979

113,008 125 086

3. VENDING MACHINES

31 March

201631 liil arch

2015

Vending sales 17,483 20,744

Less: Cost of Sales

Opening stockPurchases

Less: Closing stock

GROSS PROFIT

1,81313,072

14,885

(1,070)

(13,815)

3,668

86515,064

15,929(1,813)

(14,116)

6,628



4. FIXED ASSETS

Net book value brought forward at 1 April 2015

Additions in year

Depreciation charge for the period

Net book value carried forward at 31 March 2016

Fixtures &

~Eui ment

6,064

6,064

(1,516)

4,548

5. STOCKS

Catering stocks

31 March

20166

1,070

31 March

2015F

1,813

6. DEBTORS AND PREPAYMENTS

Other Debtors

Prepayments and accrued income

21,030707

21,737

19,814663

20,477

7. CASH AT BANK AND IN HAND

Bank current account

High interest account

Cash in hand

137,71849,497

1,041

188,256

74,94249,472

884

125,297

8. CREDITORS: Amounts fallin due within one ear

Trade Creditors - Vending function

Trade Creditors - Centre

Levy

Other creditors and accrualsAmounts owed to council for school hire

1,272910

52,91733,7534,743

93,597

1,976798

18,75514,826

9,263

45,618



9. MOVEMENT ON SECTIONS

.DDID tdF d

~Bal nceat 31.3.15

f

Total Total Balance~Ri t ~Pt t 31.3.11

6 6 6

Junior Girls

Outdoor activities

Netball

Under 13's Football

Jarrow roofing

Boldon Village Festival

Model aircraft

Bowlers

Carpet fund

Basketball

Boxing

Bridge

Archery

Heritage

Whitburn (Bridge)

Playgroup

McGuire

5 a side

482397484

73120

2,3865,187

2

3,909710999

42,107

6521055

184836

1894,462

796

601,2921,160

1,311

625

758

45

1003,915

788

2,0001,004

799

1,160

733

836

571944492

73180

1,6785,343

2

3,909710

1,5114

1,57265

23555

2290

Unrestricted Funds

Building Fund

18,212

321

18,533

10,698 11,335 17,573

1,205 1,080 446

11,903 12,415 18,019

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