BOI: ZO: IT: HS: UPS-PROC: 2014-15/342 Date: 27.05 TENDER_GHAZIABAD ZONE.pdf · BOI: ZO: IT: HS:...

Tender for Purchase of UPS Systems for various branches of Ghaziabad Zone dated 27.05.2014

Ghaziabad Zonal Office: B-32, Sector-62,”Sandipani”, STC Building, Noida-201307 Phone: 0120-2404028/27,Fax: 0120-2403782. E-mail: [email protected]

Ghaziabad Zone

Information Technology Department B-32, Sector-62,”Sandipani”, STC Building, Noida-201307

Phone: 0120-2404028/27 Email: [email protected], Website- www.bankofindia.com

BOI: ZO: IT: HS: UPS-PROC: 2014-15/342 Date: 27.05.2014

TENDER FOR PURCHASE OF UPS SYSTEM INCLUDING BATTERIES

Bank of India Ghaziabad zone intends to procure 5 KVA UPS system (including UPS and SMF batteries) for our branches in UP (west) and Uttrakhand states and under buy back scheme. Vendors with Service/Support in Ghaziabad Zone will be an added advantage for evaluation purpose. The detailed requirement is given as per the attached sheets. Interested bidders may submit the quotes as per the formats given.

Vendors with Service/Support center at Noida, Ghaziabad, Moradabad, Dehradun (Garhwal region), and

Udham Singh Nagar (Kumaon region) district will be an added advantage for evaluation purpose. (Attach full details in separate sheet with the technical Bid) SEALED TENDERS ARE INVITED FOR SUPPLY OF TRUE ON LINE UPS SYSTEMS WITH 4 HOUR BACKUP FOR BRANCHES IN GHAZIABAD ZONE, AS PER TECHNICAL SPECIFICATIONS ATTACHED HEREWITH QUOTING RATES AND OTHER DETAILS OF YOUR UPS SYSTEMS FOR OUR REQUIREMENT. 2. YOU SHALL HAVE TO INVARIABLY ENSURE TO HAVE COMPANY / FRANCHISEE ENGINEERS AT / NEARBY ALL LOCATIONS FOR ON CALL SUPPORT & FOR MONTHLY PREVENTIVE MAINTENANCE. SUFFICIENT & NECESSARY SPARES SHALL HAVE TO BE MAINTAINED AT ALL SUCH LOCATIONS & DETAILS OF THE CONTACT PERSON/ENGINEER WITH ADDRESS & TELEPHONE NUMBER SHALL HAVE TO BE MADE AVAILABLE TO THE BRANCHES.

A. Guarantee and Maintenance: The supplier (L1) shall be responsible for any defects in manufacturing, installation and performance and rectify/replace the same at their cost to the entire satisfaction of the Bank for a period of 48 (Forty Eight) months for UPS and 36 (Thirty Six) months for batteries from the date of installation in the branches.

B. Free Service: During the warranty period the UPS System & Batteries shall be taken care free of cost by the supplier. Any item, if damaged within the warranty period, shall be replaced with new one forthwith by the supplier within 24 hours. The vendor will be required to do two preventive maintenance once in six months during the tenure of warranty.

mailto:[email protected]

http://www.bankofindia.com/



C. Unit Price of item(s) specified in the proposal has to be quoted for delivery at destination inclusive of freight,

taxes, octroi etc. No charges other than the quoted price (except entry tax in Uttrakhand, if any) shall be paid.

Vendors are advised to submit financial bid and technical bid separately in the sealed envelope and the complete tender in all respects to be kept in sealed cover duly superscribed “TENDER FOR PURCHASE OF UPS SYSTEMS IN GHAZIABAD ZONE”. The Tender form can also be downloaded from our website www.bankofindia.com.

D. Miscellaneous: 1) The price quoted shall be inclusive of transportation, loading & unloading, lifting and carriage of equipments. 2) The vendor shall deposit Rs. 10,000/- by way of Demand Draft/Pay Order favouring “Bank of India payable at Ghaziabad” as earnest money. Earnest Money of L-1 vendor for various UPS Systems shall be retained till the expiry of warranty period of UPS system. The earnest money will be refunded to unsuccessful vendor (after receiving request from vendor). Tender Money is Rs 1000/-(Non Refundable). In such cases, pay order/Demand Draft in the name of “Bank of India payable at Ghaziabad” shall be enclosed along with the quotation; otherwise the tender document may be summarily rejected by the Bank. 3) The Bank reserves the right to shift the equipment’s to a suitable location depending upon the need. The vendor will arrange to shift the equipment and install and commission the same. 4) The Bank reserve the right to cancel the order in case delivery not effected within stipulated time. 5) The bid shall be typed or hand written in indelible ink and shall be signed by the bidder or person duly authorized to bid for the bidder. All pages of the bid, except unammended printed literature, shall be initialed by the person signing the bid. 6) Zonal Office/Branch shall release the payment after successful installation of UPS Systems at the branches on submission of Invoice / Delivery Challan (duly signed with date and official seal ) and installation report duly signed by the Officer / Manager (Mentioning his name) from the concerned branch. 7) Payment Terms: a) 90% on delivery and installation within 15 days of submission of above said documents. No Advance is payable. b) 10% after completion of replacement guarantee period or against suitable bank guarantee for replacement guarantee period. 8) The delivery / installation of the item(s) have to be completed as per the purchase order else liquidated damages for late delivery @ 1% of the order amount per week (Maximum 10%) shall be charged. The bank vests the discretion to cancel / change the order at any instance during supply without prejudice to its rights. 9) The participating bidders must also quote their rates for AMC of these UPS in the ANNEX-2 (FINANCIAL SPECIFICATION) for AMC of the UPS after expiry of the warranty period.




10) The bank reserves the right to accept any proposal or reject all the proposals, without assigning any reasons thereof. 11) The bank reserves the right to purchase UPS systems with or without Batteries. 12) All the interested authorized dealers are requested to submit their quotation, as per Technical Specifications attached, quoting the best rate/prices (as applicable to Central Govt. PSU) as per the terms and conditions mentioned above on or before 07.06.2014 (up to 4:00 PM) at the following address:

Bank of India, Information Technology Department

Ghaziabad Zonal Office, B-32, Sector-62,”Sandipani” STC Building, Noida-201307 Contact Person-Shri Harsh Saxena/Mrs.Rachna Sharma-01202404028/27 The quotation will be opened on 09.06.2014 at 5.00 PM 13). SEALED TENDERS ADDRESSED TO ZONAL MANAGER SHOULD BE TITLED AS “TENDER FOR UPS SYSTEM FOR BRANCHES OF “GHAZIABAD ZONE” AND ARE TO BE SUBMITTED ON OR BEFORE THE ABOVE SAID DATE AND TIME. TENDER RECEIVED AFTER 4.00 PM on 07.06.2014 WILL NOT BE ENTERTAINED. BANK WILL NOT BE RESPONSIBLE FOR DAMAGE IN TRANSIT/ ANY DELAY IN RECEIPT OF TENDER, IF ANY. THIS NOTIFICATION CAN ALSO BE VIEWED/DOWNLOADED FROM OUR WEBSITE www.bankofindia.com

(S C Malkoti)

Dy. Zonal Manager




DISCLAIMER

The information contained in this Request for Proposal (RFP) document or information provided subsequently to bidder(s) or applicants whether verbally or in

documentary form by or on behalf of Bank of India (Bank), is provided to the bidder(s) on the terms and conditions set out in this RFP document and all other terms and conditions subject to which such information is provided. This RFP is neither an

agreement nor an offer and is only an invitation by Bank to the interested parties for submission of bids. The purpose of this RFP is to provide the bidder(s) with information

to assist the formulation of their proposals. This RFP does not claim to contain all the information each bidder may require. Each bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the

information in this RFP and where necessary obtain independent advice. Bank makes no representation or warranty and shall incur no liability under any law, statute, rules or

regulations as to accuracy, reliability or completeness of this RFP. Bank may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP.

Compulsory excise/ customs duty evidenced invoices.

The Bank has obtained duty Credit Scrips under the Served from India Scheme and reserves the right to utilize these Scrips in payment of the excise

duty/custom duty component involved in the value of the capital goods instead of paying the same to the successful bidder in cash. Thus the excise duty/ custom

duty component will have to be shown separately in all invoices of the successful bidder and the procedure in this regard completed by the successful bidder.



TECHNICAL SPECIFICATIONS FOR 5 KVA TRUE ON-LINE UPS SYSTEM

Sr.No Specifications Our Requirement

Offered (Y/N) Deviation, if any

1. Output Power drawn.

2.

Capacity [KW] of offered Product (for 5 KVA)

3. Model/ Make Must be specified.

4. Technology.

PWM, Micro Controller based True Online Double Conversion Technology with Digital Signal Processor, IGBT based rectifier and inverter. Phase neutral reversal protection. (In the event of reversal in phase segment UPS should automatically adjust itself and should synchronize with input phase)

5. Generator Generator compatibility required.

6. Physical. Tower convertible with parallel redundancy in future feature.

7. Isolation True galvanic Isolation transformer at Output

Side of same kVA must be provided.

8. INPUT

Input Power Factor > 0.95 [With P.F correction] or better

Input voltage 230 VAC, 1 single phase in 1 Single or 3 wire.

Range 160 VAC to 280 VAC on full load (without any external support)

Input frequency range

47 Hz to 53 Hz auto sensing

Input over voltage protection

290 VAC, high voltage cut off circuit must be provided inbuilt

Input under voltage 150 VAC.

Charger Capacity 10% of Battery AH rating

facility to add 1 extra internal charger of same capacity if required in future

9. OUTPUT

Output voltage. 230 VAC, single phase ± 1% selectable

Frequency 50 Hz/ 60 Hz + 0.01%



Output overvoltage protection

233 VAC, single phase.

Output under voltage protection.

227 VAC, single phase.

Overload capacity. 125% of rated load for 1 min.,

Total Harmonic Distortion

Less than 3% on full load.

Short circuit protection.

DC high cut off / output high cut off

Bypass feature. Manual bypass should be provided.

Output Power Factor (for 3kVA)

> 0.8 (with p.f. Correction)

Crest Factor 3: 1

10. Indicator

Load on battery. Required.

Battery on charge. Required.

Battery low. Required.

Mains on. Required.

DC on. Required.

Inverter on. Required.

11. Efficiency

Overall efficiency > 90%.

Inverter efficiency > 93%.

12. LCD panel / DSP technology

DC voltage required.

Required.

DC current Required.

Charge / discharge. Required.

Output voltage. Required.

Output current. Required.

Input voltage Required.

13. Battery

Batteries type

Sealed Maintenance Free – SMF battery Make- Exide, Panasonic, Quanta, Rocket, Amara Raja

Battery management system.

Automatic weekly test.

DC bus ripples. < 1%



Battery recharge. Time from fully discharge condition to 100% charged condition < 8 hrs for 100 AH Batteries

Total DC bus

voltage 180 VOLTS FOR 5 KVA

No. of battery rack.

Total VAH required. for 5 KVA, 18000 MINIMUM

Guarantee 48 MONTHS FOR UPS

36 MONTHS FOR SMF battery

14. Audible Alarm for following conditions:

Battery low Required.

Mains failure Required.

Inverter under voltage

Required.

Inverter over voltage

Required.

Over temperature Required.

Inverter overload Required.

15. Environmental conditions

Operating temperature

< 45 Deg.C

Humidity 10 - 90% [non-condensing]

Noise level < 50 dB at full load from 1 mtr.

16. Compatibility UPS should be generator compatible.

17. Cold start UPS should have cold start facility in Absence of mains supply. & should be solar compatible in future

18. Certification 1] ISO 9001, 14001, Additional if any

19. Testing To be tested certified by ERTL / EQDC / Sameer /ETDC/CPRI

*** Back-up time considered for VAH calculation is 4 hours. In case of lower back-up time zones to calculate & change VAH required .For example for 2 hour back-up divide VAH by 2, for 1 hour back-up divide VAH by 4.



FORMATS

No. Description Form No.

1. Proposal Form (Technical Proposal)

Form 1

2. Manufacturers‟ Authorization Form for UPS and batteries

Form 2

3. Acceptance Certificate Form 3

4. Service Support Details

Form4

5. Checklist of technical points to be provided with the technical

bid for evaluation of ups systems

Annexure-1

6. Financial specification Annexure-2



FORM 1

PROPOSAL FORM (TECHNICAL PROPOSAL) (To be kept in the Technical Proposal Envelope)

Date: .............................. To: The Zonal Manager Bank of India, Ghaziabad Zone, B-32, Sector-62,”Sandipani” STC Building, Noida-201307

Respected Sir, Re: Request for Proposal for UPS System .

Having examined the Proposal Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and deliver UPS systems, in conformity with the said Proposal documents.

We agree to abide by the Proposal and the rates quoted therein. Until a formal contract is prepared and executed, this Proposal, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”. We understand that you are not bound to accept the lowest or any Proposal you may receive. Dated this ....... day of ............................ 20….. _________________________________ ________________________________ (signature) (in the capacity of) Duly authorized to sign Proposal for and on behalf of _________________________________



FORM 2

MANUFACTURERS' AUTHORIZATION FORM FOR UPS AND BATTERIES No. Date: To: Dear Sir:

Request for Proposal for procurement of UPS Systems for Bank’s various branches/departments in Ghaziabad Zone

We who are established and reputable manufacturers of ________________________ having factories at (address of factory) do hereby authorize M/s ___________________ (Name and address of Agent) to submit a Bid, and sign the contract with you against the above Proposal. We hereby extend our full guarantee and warranty (as mentioned in the “Instructions to Vendors)”, for the goods and services offered by the above firm against this Proposal. Yours faithfully, (Name) (Name of manufacturers) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. The Vendor in its Proposal should include it.



FORM 3

ACCEPTANCE CERTIFICATE Certificate for issue by the Purchaser after successful commissioning of equipment supplied Ref. No.______________________________________________ Date: _____________

Sub: Certificate of commissioning of supplied equipment

1. This is to certify that the equipment as detailed below have been received in good condition along with all the hardware and systems software, standard and special accessories in accordance with the Contract, System Configuration / Specifications. The same have been successfully installed and commissioned.

(a) PO/Contract No._________________ dated _______________________ (b) Description of the equipment: As per Specifications (c) Quantity: As per Quantity in Purchase Order (d) Name of the transporter: (e) L.R. No. ________ dated _____________ (f) Name of the consignee: Bank of India, _____________ Branch / Office. (g) Date of commissioning and/or conducting Acceptance Test: __________________ 2. Details of accessories/parts, etc. not yet supplied and recoveries to be made on that account: S.No. Description Amount to be recovered 3. The total amount of recovery on account of non-supply of accessories and parts given under para no.2 is: ________________. 4. The Acceptance Test has been done to our entire satisfaction and / or the UPS systems is operating trouble free, there is no excessive heating of UPS and attached batteries, malfunctioning of equipment or any other defect in the UPS systems supplied. 5. The supplier has fulfilled his contractual obligations, satisfactorily. FOR FOR BANK OF INDIA (to be signed and stamped by the vendor) ______________ Branch / Office

Name: ____________________ Date : ______________ Designation with Stamp:



FORM 4

SERVICE SUPPORT DETAILS

DETAILS OF NEAREST SERVICE CENTRES

DESTINATION ADDRESS AND TELEPHONE NO.S OF THE SERVICE AGENT SUPPORTING THE DESTINATIONS IN COL. 1

In respect of column 2 please state whether own branch or franchise

STATUS OF OFFICE, WORKING DAYS AND HOURS

NUMBER OF UPS ENGINEERS

NUMBER OF ADMINI-STRATIVE STAFF

VALUE OF MINIMUM STOCK OF SPARES AVAILABLE AT ALL TIMES

LIST OF MODELS & TYPES OF UPS SYSTEMS SERVICED IN LAST 2 YEARS

1 2 3 4 5 6 7 8

Important Note: (i) Please specify whether the service support will be rendered by the Bidder / Dealers / Franchise (ii) If the Service Support information is not furnished strictly as per the format above, the Bid submitted may be treated as non-

responsive, and rejected.

Tender for Purchase of UPS Systems for various branches of Ghaziabad Zone Ghaziabad Zonal Office : B-32, Sector-62,”Sandipani”, STC Building, Noida-201307 Phone: 0120-2404028/27, Fax: 0120-2403782. E-mail: [email protected]

ANNEXURE: 1

CHECKLIST OF TECHNICAL POINTS TO BE PROVIDED WITH THE TECHNICALBID FOR EVALUATION OF UPS SYSTEMS

Sr. No.

PARTICULAR YES/NO REMARK IF ANY

1. Whether UPS Systems are ETDC/Sameer/ERTL/EQTC tested (attach latest copy of certificates for each rating)

2. Whether UPS is IGBT, Microprocessor Based

3. Whether UPS Service Centers are Locally available with adequate manpower to cater out branches within 3 to 4 Hours.

4. Whether Inverter efficiency of UPS is 90% and above

5. Whether UPS will work on genset if so capacity of genset required for 5 KVA UPS systems.

6. Whether agreeable to provide 4 years warranty for UPS and 3 years on Batteries.

7. Whether Demand Draft/payorder for earnest money attached if so DD/PO No.

8. Whether UPS system is provided with Digital LCD Display for Input/Output battery parameter

9. Whether UPS system are software interfaced

10. Number of disk full nodes with Color Monitor UPS System can support without tripping for 5 KVA UPS system

11. Whether Manufacturer is ISO 9001:2000 certified

12. Whether Manufacturer is ISO 14001

Note: All the columns should be filled up and any Remarks for non-compliance should be indicated against the specific Point nos. Financial Bid will be considered only if technically qualified and all points are fulfilled.

Tender for Purchase of UPS Systems for various branches of Ghaziabad Zone Ghaziabad Zonal Office : B-32, Sector-62,”Sandipani”, STC Building, Noida-201307 Phone: 0120-2404028/27, Fax: 0120-2403782. E-mail: [email protected]

ANNEX-2(FINANCIAL SPECIFICATION)

FOR 5 KVA UPS

UPS MAKE BATTERY MAKE

Nos. OF BATTERY

UNIT PRICE OF UPS

UNIT PRICE OF BATTERY

TOTAL COST OF BATTERIES VAT /TAX

TOTAL AMOUNT(WITHOUT AMC AMOUNT)

AMC AMOUNT FOR UPS(FOR 3 YEARS)

(1) (2) (3) (4) (5) (6) (7) (4+6+7) (8)

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