BODEGA BAY FIRE PROTECTION DISTRICT

DATE:

SUBJECT:

Cc:

Resolution 12/13-05-Line of Credit

File

Resolution 12/13-05 is our annual resolution approving a line of credit. I am notsure if it will be needed yet. It will be pulled from the September agenda ifneeded.

TO:

FROM:

MEMO

ChiefA

Board of Directors

Sean Grinnell, Fire

7-30-12

RESOLUTION # 12/13-05September 11, 2012

RESOLUTION OF THE BOARD OF DIRECTORS OF THEBODEGA BAY FIRE PROTECTION DISTRICT

OF SONOMA COUNTY, STATE OF CALIFORNIA

WHEREAS, this District does not have sufficient funds on hand to provide for the operations ofthe District during the 2012/13 fiscal year, and

WHEREAS, Article XVI, Section 6 of the State Constitution authorizes a temporary transfer offunds in the custody of the County Treasurer upon approval of the Board of Supervisors, and

WHEREAS, the revenues to said District for the current fiscal year, 2012/13 are budgeted at$1,585,060.00

NOW, THEREFORE BE IT RESOLVED AND ORDERED:

1. That the Board of Supervisors of the County of Songitia is hereby requested to an horize atemporary transfer to the Bodega Bay Fire District on4n as-need d basis of not to exceed$100,000.00 during the 2012-2013 fiscal year; said sum Wil) tiot exceed 85% of the revenuesto said District during said fiscal year.

2. For the convenience of the County Treasurer and the County Au4ifor a schedule of monthlyanticipated cash flow is attached hereto.

3. That the County Treasurer of the County of Sonoma be requested to recommend and theCounty auditor of the County of Sonoma be ~equested to acknowledge such transfer.

4. That certified copies of this resolution be forwarded by the Clerk of this Board to the Boardof Supervisors of the Cou~pty of~onoma, the County Auditor and County Treasurer of thisCounty.

THE FOREGOING RESOLU~1ON WAS INTRODUCED BY Director_______ whomoved its adoption, seconded by Direbtor _______________, and then adopted on a roll call bythe following vote:

Anello _______ Beck _____; McElhiney _____ ; Briare _______ ; Doolittle _______

AYES ____ NOES____ ABSENT OR NOT VOTING ____

Margaret Briare, Board President Date

Sean Grinnell, Fire Chief, Clerk of the Board Date

CLERKS CERTIFICATE

I, Sean Grinnell, Clerk of the Governing Board of the Bodega Bay Fire District ofthe County of Sonoma, State of California, do hereby certify that the foregoing is a full,true and correct copy of a resolution duly adopted at a special/regular meeting of theGoverning Board of said District, regularly held at the regular meeting place thereof, onSeptember 11, 2010, of which meeting all the members of said Governing Board had duenotice.

I fhrther certify that said resolution has not been amended, modified, norrescinded since the date of its adoption and the same is now in frill force and effect.

ATTEST: This 11th day of September 2012.

Clerk of the Governing l3oard of the Bodega BayFire District County of Sonoma, State of California

COUNTY TREASURER’S AUTUORIZATION(Per County of Sonoma ResolutioI~Q 1-0271)

The attached request for borrowing is in compliance with the requirements of ArticleXVI, Section 6, of the State Constitution and with Resolution 91-0271 of the County ofSonoma.

Approved By:

David E. SundstromAuditor—Controller! Frcasurer—fzjx CollectorCounty of Sonoma

Date: __________________________

Amount to be collected on Property Tax Bill

Amount requested

Percent of Property Tax Bill Requested

(Not to exceed 85% of outstanding property taxes)

Bodega Bay Fire Protection DistrictOf the County of Sonoma

State of California

DATE: September 11,2012

726018 FUND

CashIncome

Beginning Cash Balance: $708,069.00

CatTy Over

$ 80,563.00

$500,260.00$383,350.00

$_383,350.00

ANTICIPATED MONTHLY ENDING BALANCES

From 07-01-12 thru 06-30-13

Cash if eg~Expenditures ~, Balatjee~

July $25,000.00 $147,7~hO0 $448,915~QS?itAugust $25,000.00 $147,7~~.O0 ‘)?~ $326,131.0OSeptember $25,000.00 $147,784~ii~0~ ~ $203,347.00October $25,000.00 $ 147,784.OOf<November $25,000.00 $147,784.00 ?~f $ -42,221.00December 5664,592.50 $147,784.00 ~c ~?$474,587 00January $25,000.00 ;Tgi47~84.00 ~‘ $351,803 50February $25,000.00 $17~78~,00 $229,019.50March $25,000.00 $1 47,~784.00~ $106,235.50April 5664,592.50 $147,784.00 $623,044.00May ~t47,784.00June $30~75.00~c $Y47?785.oo

I-/

*5383,350.00Capital Outlay (Gurrent,Yeai) 0General ReserQ~s 120,633 00Approp For Contingencie~ 0

$_1,585,060.00 $1,773,409.00_____

NOTE: Copies of the_Cash Flow Statement aie to be attached to each Resolution.

*Total cash income includes secured and unsecured taxes to be raised in current yeai budget plusestimated revenues (other than current property taxes).

BODEGA BAY FIRE PROTECTION DISTRICT

MEMO

TO: Board of Directors

FROM: Sean Grinnell, Fire Chief

DATE: 7-31-12

SUBJECT: Policy Discussions

Cc: File

If you will remember Director Doolittle and I took the challenge of revising severalpolicies. Our decision to fully support a full time employee to go to the SRJCparamedic academy has cost us $24,000 ÷1- to date. This was intended to be anexperiment of sorts. I do expect a few more costs but I do not think it will amountto more than $1000. I had Bill Arnone draft us a single page contract (attached)that outlines our basic understanding that in this case FF!EMT Perucchi willagree to work for us for at least two years or he will have to refund the District anamount (up to $25,000 at this point) proportional to the amount of time notworked in that two year period. In the interest of fairness, we have several otheremployment classifications that may or may not want our support for educationalendeavors. It is in our best interest to support this. The risk of training ouremployees to a level and then their leaving us for a greener pasture leaves uswith little return on our investment. We need to determine a balance. Our bestoption right now is to consider creating a course of study for fire service classeswe are willing to support in part or in whole.

Due to the off-duty injury to Captain Rollings we have also been forced to lookinto our extended sick time policy. We do not have one. We need to considersuch things as Family Medical Leave Act (and the CA version) and when itshould begin-immediately or after a pre-determined time and should it runconcurrently? Should an employee be allowed to use all of their sick time tocover the injury? We also allow employees to transfer unused sick time ifanother employee needs it-which extends the time frame. This causes us to payfor our tenth firefighter. We will need to work with the Union on this matter. Wealso provide long term disability insurance, which is designed to pay upwards of70% of the employees pay prior to the injury. It has been frustrating for bothCaptain Rollings and I trying to get help in developing policy that might allow forthe possibility of sick time buy back. But it looks like the intended use is to

exhaust the sick time and then take a leave of absence in order for the benefit topay the employee but this also stops accruals, retirement, and potentiallypremium payments.

This is a fluid situation and subject to change. We might have finally reached afew individuals who are willing to help but have not done so yet (as of 7-31anyway).

For now Captain Rollings has enough sick time to carry him into September; hiscondition is improving and he might be able to return to work in August.

AGREEMENT REGARDING EDUCATIONAL EXPENSES

This Agreement Regarding Educational Expenses (“Agreement”) is entered into effective2012, by and between Bodega Bay Fire Protection District (“District”), on the one hand, and(“Employee”), on the other hand, with reference to the following facts.

RecitalsA. Employee is currently employed as a firefighter by District. Employee desires to receive training, which wouldqualify him/her as a licensed paramedic in the State of California, but is currently unable to pay the educational expensesrequired to obtain that certification (“educational expenses”).

B. District desires that Employee receive the training and certification required for Employee to perform services forthe District as a paramedic. District is willing to advance the funds required to cover the educational expenses on aforgivable loan basis on the terms and conditions set forth herein, and Employee agrees to those terms and conditions.

NOW THEREFORE, for consideration, the receipt and sufficiency of which is hereby acknowledged, the partieshereto agree as follows:

Agreement1. Upon receipt of documentation establishing the educational expenses incurred by Employee, District will paythose educational expenses, either directly to the providers of the goods and services, or by payment to Employee, inDistrict’s sole discretion. The educational expenses that will be paid for by District are limited to tuition, books andmaterials, and ___________________. The amount paid by District for educational expenses will be referred to sometimeshereinafter as the “Loan.” The amount of the Loan shall be capped at no more than $_______

2. Employee agrees to use best efforts to complete the required training and certification as expeditiously aspossible. Employee further agrees that, subject to the forgiveness terms described below, he/she will repay the amount ofthe Loan to the District on the terms and conditions set forth herein.

3. If Employee works as a paramedic for the District for a full 24 months after he/she is certified as a paramedic,then the District will forgive the entire amount of the Loan. If Employee works for District for less than 24 months aftercertification, Employee will repay a pro rata portion of the Loan, based on the number of months actually worked for theDistrict following certification. For example, if Employee works for only 12 months after certification, Employee willrepay 50% of the Loan to the District.

4. Employee agrees that, if his or her employment with the District is terminated for any reason by Employee orDistrict within less than 24 months after certification, the District may withhold from any final paycheck owed toEmployee the remaining balance of the Loan owed by Employee under the terms of this Agreement. Any amount stillowed after such a withholding will be paid by Employee to District within ten (10) days after termination of employment.

5. This is the entire Agreement between the parties concerning the subject matter addressed herein, and supersedesall prior or contemporaneous agreements relating thereto. This Agreement may only be modified by a subsequent writingsigned by both parties. If either party incurs any legal fees or costs as a result of a breach of this Agreement by the otherparty, the prevailing party shall recover attorney fees and costs, in addition to any other relief that may appropriate.

Dated: _________________,2012 Bodega Bay Fire Protection District

By: ___________________

Sean Grinnell, Fire Chief

Dated: __________________,2012 Employee

Page 1 of 1

BODEGA BAYFIRE PROTECTION DISTRICT

MEMO

Board of Directors

Sean Grinnell, Fire Chief

7-31-12

SUBJECT:

Cc:

Copier Contract

File

The contract for our copier is expiring in August.

Before you tonight are the proposals from Xerox and Kyocera. They are neckand neck on pricing. The Xerox has served us well for the last five years. I wasleaning toward the Kyocera this time, but based on recent reports from otheragencies (to Jennifer) Kyocera has had some mechanical issues.

I hope to hear back from their rep and see if he can speak to that. I will not knowthe results until I return.

TO:

FROM:

DATE:

We will decide on the 14th

Bodega Bay FireProtection District

MemoTO:

From~ Jennifer Crayne

CC: file

Date: 08110/12

Re: Xerox vs. Discovery Copier Contract

Here is a basic run down of the two companies competing for a copier contract- cost, service,and machine quality being the major factors. Both contracts are 60 month terms with allcosts being FIXED for the duration of the lease. We will only be billed for actual use, not onaverage use. Both contracts include set up, delivery, installation including IT services &installing of print & scan drivers, and initial and ongoing training for employees on how tooperate the machine.

XEROX Holds Current Contract DISCOVERY

Monthly Lease Amount $229.34 Monthly Lease Amount $1 99.50*

Black & White Copies $0.005 Black & White Copies $0005

Color Copies $0.05 Color Copies $0.0498

Please see 8/9/12 e-mail from Charles (Discovery) addressing issues reported with theKyocera machines at Glenn Ellen FPD, Rancho Adobe FPD & Russian River FPD.

*DISCOVERY lease was originally quoted at $236.50, but I was able to get him down to$199.50 per month for the lease. He also matched copy prices for XEROX.

1

Lease Agreement

customer; SONOMA, COUNTY OF

Burro: COUNTY OF SONOMABODEGA BAY FIREPROTECTION DISTRICTP0 BOX 6BODEGA BAY, CA 94923-0006

Tax IDS: x

Install: COUNTY OF SONOMABODEGA BAY FIREPROTECTION DISTRICT5108 HIGHWAY 1BODEGA BAY, CA 94923.9783

lox 4)

Negotiated Conhad :072456400

Solution

- 1 Line Fax- Professional Finishr- Convenience Stapler- Hi Cap Tandem Tray• Customer Ed- Analyst Services

RequestedInstall Date

Xerox WC7335P S/N FKA462719 8/22/2012Trade-In as of Payment 60

1. W7545P $229.34

Total $22934

Authorized Signature

Custom5~a,.~ed9.4 recof p1 olthe lemis of this agreementwhich conofals oI2 pages Incluofng this fate page.

Print Char es

Signer _______________________________ Phone: (707)875-3700

Signature: Date: ________________

~&~W4~flW ~a a~

Maintenance Plan Features

All Pnnts $00050 - Consumable Supplies Included for all printsAll Prints $0.05 0 - Pricing Fixed for Tern,

Thank You for your businesslThis Agreement is proudly presented by Xerox and

Michael Reinecke(707)522-6317

For information on your Xerox Account, go toAw..Yeroxcorn Acccun:Manaoem~~

Product DescriptionItem

1. W7545P (WC7545P PRINTER)

ement Information

Lease Term:Purchase Option:

60 monthsFMV

Lease

I.l,nirnum Payment

1.6W2. COLOR

Per Pnni Rate

Minimum Pa~q,,ents (Excluding Applicable Taxes)

WS H33932 07/3W2012 15:34:00 Confidential - Copynlgf -/cC 2008 XEROX CORPORATION. All rights reserved. Page 1 of 2

Lease Agreement exINTRODUCTION:1. NEGOTIATED CONTRACT, The Products are subject solely to the temis in theNegotiated Contract identified on the face of this Agreement, and, for any option youhave selected that is not addressed in the Negotiated Contract, the then-currentstandard Xerox terms for audi option.PRICING PLANIOFFERING SELECTED:2. FIXED PRICING. If ‘Pricing Fixed for Term’ is identified in Maintenance PlanFeatures, the maintenance component of the Minimum Payment and Print Charges ~vilInot increase during the initial Term of this Agreement.GENERAL TERMS & CONDITIONS:

3. REMOTE SERVICES. Certain models of Equipment are supported and servicedusing data that is automatically collected by Xerox from the Equipment via electronictransmission from the Equipment to a secure off-site location. Examples ofautomatically transmftted data include product registration, meter read, supply levelEquipment configuration and settings software version, and problem!!auft code data.All such data shall be transmitted n a secure manner specified by Xerox. Theautomatic data transmission capability will not allow Xerox to read, view or downloadthe content of any Customer documents residing on or passing through the Equipmentor Customers information management systems.

W$ H33932 07/30/2012 15:34:01 Confidential - Gopydght~ 2008 XEROX CORPORATION. All rights rese~ad.Page 2 of 2

Xerox Upgrade Recominendalion

Xerox WC7335 (Current Device)3sppm (B&W) 3lppm (Color)Soppm (B&W) 45ppm (Color)1200 dpi x 1200 dpi1 GB Memory? 40 GB Hard Drive667 MHz45 SecondsSimilar, outdated technologyNoNoPDF, TIFF, JPEG, MULTI-PAGE TIFFInferiorYesWalk Up, PC Faxing220 GSM or 1201b. Index176 GSM orS2lb. Index1/2 of Rated Speed12x 19”3,140 Sheets75 Sheet100 SheetStaple & 3 Hole Punch2YesNoNoYes, older technology1080 Watts Per Hour200 Watts Per Hour73•! x 33” x 46’

110/100 Ethernet

$277.374,500 B&W / 3,634 Color250 ColorB&W: $0084/Color: $079$582.51

Monthly Cost Reductiog

Xerox WC7545 (Upgrade Recommendation)dS-ppns (B&W) and 45 ppm (Color)70 ppm )B&W & Color)1200 dpi x 2400 dpi (Arna~ing usage Quality2GB Memory / 100 GB Hard Drive1.5 GB9 SecondsSrasi to i:mail. Nelwork Fokters PC, Home or MailborYesPrInt Frosts & Scan lo USB DrivePOF TIFF JPEG, MOLT PAGE TIFF PDF/A, XI’S2X Stts,ller Sran File SizesyesitisseiFlis Forw,,rcl to Entail or Network Foicles

300 GSM or 16310. lucIt’s Run Significantly Heavier Slork)‘20 GSM or 1 201b. sides100% Rated Speed12.Gx 19’Sante120 SheetSanteSante + 2 Hole Punch, Bookelel Nicking & Bi’Foldi tg4 (some 2 ott right -+ booklet tray + 100 sHeet left ray or .tYesYesYes (access & print stored doct,inen,s rout the user isis Pt face)

Yes see video . PC/Poscript Driver Only)Yes (Hard Disk Qverv.’rite and Encrypt lost)984 Watts Per Hour130 Watts Pet Hour755’ 27’s 44,4”10/100/1000 Ethernet “C Sit Conner Slots’

5229,344,500 B&W / 3,634 Color0B&W: 5,005 / Color $ 05$433.54$148.97$1,787.64

PrintiCony SpeedScan S~edPrint ResolutionMemoty I Hard DriveProcessor SizeLow Power Recovery TimeScan Featureslob Build (continuous scan)USS Thumb DriveScan File TypesScan CompressionScan to Searchable PDFFax Featu,~Max Paper WeiRhtMax Auto Duolex WeiahtAuto Duplex Print 5~edMax Paoer SizePaper CanacityDocument FeederBynass TrayFinlshin~ FeaturesOutout TraysConylenence StatjerPrintjstore & ReprintColor By WonftSecurityEner~v Consumption (Rwining)Enerry Consumption (St~idbyjFooterint (WxD,dl)Connectivity

F/nanc/al Cons/dat-atio,-iMonthly Lease Exoense

x

(p

Xerox has been recognized by J.D. Power &Associates for providing “An OutstandingCustomer Service Experience” Certified forFive Consecutive YearsAveraee Mo. volume

Copies Included (per month)Cost Per CoowAvetwe Monthly Cost

Annual Cost Reduction

Pricing includes Deli ery. Network Installation, ustomer Education, Removo on ract Expiration ofXerox WC7335

Jennifer Crayne

From: Michael (XEROX) <mr@xeroxworks.com>Sent: Monday, July 30, 2012 1:18 PMTo: ‘Jennifer Crayne’Subject: RE: Xerox Lease Up Soon

Hello Jennifer,

Please see my responses to your questions below in black:Thank you Jennifer,

Michael Reinecke I Converging Technologies, Inc.800 Mendocino Avenue, Suite One I Santa Rosa, CA 95401Phone I 707.522.6317 Cell I 707.479.0150 Fax 1707.522.8310 ~w.xeroxwodcs.comPremiere Authorized Sales Agents I Napa & Sonoma Counties

From: Jennifer Crayne 1mailto:icravne~bbfod.orp1Sent: Monday, July 30, 2012 11:29 AMTo: mr@xeroxworks.comSubject: FW: Xerox Lease Up Soon

Hi Michael,As the Administrative Assistant, Chief Grinnell asked me to review the contract so I have a couple questions for ou

1. Is there a Document Fee and if so how much? — No. This is a nice advantage of utilizing the WSCA purchasingcontract.

2. Does Xerox require a down payment? — No, Never3. Will we remain as meter read billing (paying for actual usage) or billed based on former average use? - You only

pay for the actual copies ran. Each month you will report the meters (Color/B&W) and quarterly you will receivean invoice for the copy usage. Xerox does not ever look back on past usage.

4. Does the new copier come with additional supplies (staples, toner) — The new copier comes with full staplecartridges (5,000 staples each) and full supplies. This solution has 4 staple cartridges loaded at all times:

Convenience stapler (sits on top of the machine — offline)Basic Multi-Position Stapling (inline)Booklet Maker (2 cartridges for inline saddle stitching of booklets)

All supplies are included in your contract, except for paper and staples. Toner, Drums, Waste Toner bottle and Fuser canbe ordered at anytime to keep a stock on hand and there are absolutely NO fee’s associated with thesesupplies. However, the cost for additional staples are seen below:

Basic Staple Refills (5,000 each x 3 refills per carton) $116 per carton — this is for the convenience stapler & themulti-position stapling in the finisherBooklet Staples (5,000 each x 4 refills per carton) $192 per carton — this is for the booklet stapling (saddle stitch)

lam available via cell phone 707-479-0150 if you would like to speak with me today Jennifer.Thank you, Michael

If you could get back to me with these few answers, I should be able to make an informed decision

Thanks,

Jennifer CrayneAdministrative AssistantBodega Bay Fire Protection Districtjcravne@bbfpd.org(707) 875-3700

From: Sean Grinnell [mailto:chief@bbfDd.orplSent: Thursday, July 19, 2012 3:38 PMTo: icravne@bbfod.orgSubject: EW: Xerox Lease Up Soon

FYI

From: Michael (XEROX)Sent: Thursday, July 19, 2012 3:21 PMTo: chlef~bodeaabavflre.comSubject: Xerox Lease Up Soon

Hey Sean,

I hope you are doing excellent and the summer has been calm out along the coast! Can you believe it’s been over a yearsince we discussed this upgrade last time? Although last year we were able to save you money with an upgrade, youdecided to pull back and wait for the contract to expire to ensure there would not be any carryover from the oldcontract. Well, the current contract expires in late August and to ensure the swap happens at the right time, we shoulddiscuss the options soon.

I ran the #‘s for the same solution we discussed last year + a faster model of the same solution. The faster model isactually more cost effective due to the cost per copy rates being lower (3Sppm — Color $0.0553 I B&W $0.0072 vs.45ppm — Color $0.05! B&W $0.0O5) when using the WSCA contract pricing. Check out the updated proposal with the45 ppm (pages per minute) solution attached. This pricing takes into account making the swap at the end of nextmonth. The change would cost you NOTHING; however, you would start saving almost $150 per month right out of thegate. Not too shabby, right!!!

I look forward to discussing the options with you.Thank you for choosing Xerox over the last 5 years Sean! We truly appreciate your business ©

Michael Reinecke I Converging Technologies, Inc.600 Mendocirio Avenue, Suite One I Santa Rosa, GA 95401Phone I 707 522.6317 Cell I 707.479.0150 Fax j 707.522.6310 ~wny.xeroxworks cornPremiere Authorized Sales Agents I Napa & Sonoma Counties

Jennifer Crayne

From: Michael (XEROX) <mr@xeroxworkg.com>Sent: Wednesday, August 01, 2012 10:53 AMTo: ‘Sean Crinnell’; ‘Jennifer Crayne’Subject: Why Lease with Xerox?

Good Morning,

As you guys come to the table with the board on 8/14, I want to make sure you are comparing Apples-to-Apples. Thereare some key things that we include in our offer which the other vendors may not?

Who pays the annual California State Property Tax? Xerox pays the annual property tax for you

Single Click Charge for Any Size Media? Xerox is a single click charge no matter the size

Scanning Fees? Xerox will never charge a scanning fee

r Are all Cost’s Fixed? AllXerox costs are Fixed for the entire lease term when utilizing the WSCA contract

> Any Lease Admin stration or Doc Fee’s? Not with Xerox and the WSCA contract

> Who pays for copies or prints ran during service cal s Xerox provides copy credits for all copies ran by thetechnician

What happens at the end of the lease? How does your vendor address lease expiration and removals? Normal shippingcosts back to a leasing company can cost anywhere from $500 —$2,000 per machine. It’s standard procedure for thecustomer to be responsible for the return fee, crating, and packaging prior to the return. In addition, understand whathappens if you don’t declare your intentions before the lease ends with your equipment. In other words, does your leaseautomatically renew for a year, or does it go month to month? Xerox wiil remove the machine at the end of the leaseat NO COST if you choose to use another vendor Xerox leases will go month-to-month at the end of the term.

r What happens to my hard drive after lease termination? With the recent reports of security breaches in the imagingindustry, it is important to understand exactly what happens to your machine’s hard drive if you return your equipment atthe end of a lease. There may be additional costs associated with removal or destruction of this accessory before it is sentback to the leasing company. Xerox MFP systems come stand with security kits that allow you to scrub thehard drive on demand OR you can enable it to do so each time it runs a documen Weather you choose toupgrade with Xerox OR we come pick up the old WC7335, I will personally ensure that your Ho is whippedclean before it leaves your property.

r One-vendor responsibility~ Xerox manufactures, markets, maintains, finances and provides a replacementguarantee for the entire solution

Text Searchable PDF Scanning~ This feature comes standard on Xerox equipment and does not requireadditional software

, Total Satisfaction Guarantee? If you are not totally satisfied with your leased equipment, Xerox will, at yourrequest, replace it without charge during the entire life of the lease with an identical model or, at the optionof Xerox, equipment with comparable features and capabilities

I hope these questions are helpful as you make a decision. Please let me know if you have any questions.1

Thank you for choosing Xerox over the last 5 years! It’s been a pleasure serving you and we truly appreciate yourbusiness.

Have fun in the Gem and Potato State Sean! ©

Michael Reinecke Converging Technologies, Inc.800 Mendocino Avenue, Suite One I Santa Rosa, CA 95401Phone I 707.522.6317 C€ll I 707.479.0150 Fax I 707.522.6310 www.xeroxworks cornPremiere Authorized Sales Agents I Napa & Sonoma Counties

2250 Apollo Way, Suite 100

Dieen~ir~vIC~%tVLn. t~ KYOCERB Santa Rosa, CA 95407OFFICE SYSTEMS _________ 707.570.1000

.4 SubiJtTer of Kynna Aqua Ao.tI,a, In800.862.7001

Date: 81812012 CUSTOMER ORDER Fax 707.636-0581

Bill To Customer: Bodega Bay Fire Protection Dlstdct Ship To Customer- Bodega Bay Fire Protection District

‘~ddress: P.O. Box 6 Address: 516 Highway One

City: Bodega Bay SI: CA Zip: 94923 CIty: Bodega Bay St: CA Zip: 94923

Fax # Inside City Limits? Yes No

Phone#: (707) 875-3700 Contact Sean Gr~,nelI Phone#: (707) 875-3700 Op: Jennifer Crayne

Email: chlef®bodegabayflre.com Key-op Email IC ay e~)bb d oro

(Z1NGw Customer (~jUpgrade DAddtlonal Equip.

QTY Modem Description Serlal# Totals Service information1 11 02LN21J80 TASKaIfa 3550ci Color Copier LEASE

1 17O3NBOUNO AK-730 Attachment Kit IZISSMA1 I2O3NCOIJNO DF-770 1000 sheets Finisher1 1203NF7U$0 PF-7400uaIl,SOoSheetPaperTrays IEfrSMAI 1203NK21J50 PH-7A 2/3 Hole Punch

I I 2O3NW6USO DP-771 Dual Scan Document Processor CFSMAT

I 15O5JT2USO Fax System~ Fax Board DMonthly

~Quarteriy

~MnuallyNotes.

fl Request FurtherInformation

CConnct Declined

Billing Terms ContractSub Total LEASE Billing Info Below

Ocash ~Lease QCost per copy Plus Sales Tax Link to CA Tax RatesLease B/O or U/G

Notes: $199 50 +Tax I Month Delive,y)Instalatlon This is not an invoice.Zero Down 60 Month Fmv Lease Trade In Alo-wance All sales amounts are

subject to managementTotal Purchase Price LEASE review and approval.

initial Supplies *Trade In Information

Qfl’ Description unit Price Total Model SerlaI# Total

Comments:

CC

Prepared By- Accepted By:

Authorized Sales Agent Buyers SignatureCharles SchaeferPrint Name Print Name

This Order Subject To Management Approval Title

Mailing Address: 2250 Apollo Way Ste. 100 Santa Rosa, CA 95407Visit us ~ www.discoveiyofflcesystems.com

WSCOVtR MANAGED RINT ERVICES

SALES REP ICha~es Schaefer I2250 Apollo Way Suite 100 P.O. NUMBER ISanta Rosa. CA 95407 ________________________________________________

Contract Term I 81112012 I TO I 8/1/2017 IBEGIN DATE N4MWRSARY DATE

CUSTOMER INFORMATION Contract T e SILVER Ø’LATINUMSHIP TO~ BILL TO:cOMPAIW NAME COMPM4Y NAME

Bode a Ba Fire Protection District Bode a Ba Fire Protection DistrictADDRESS ROOM(S ITE ADDRESS

510 Hi hwa One 510 Hi hwa OneCITY STAT ZIP CITY STATE ZIP

Bode a Ba CA 94923 Bode a Ba , CA 94923CONTACT NAME PHONE CONTACT NAME PHONE

Sean Grinnell 707 875-3700 Jennifer Cra e 707 875-3700EMAJL ADDRESS FAX EMAiL ADDRESS FAX

chief b cra e bbf orODUCT F I. AGREM MANAGED PRINT SERVICES

PP ES AGRE AGREEMENT (P ‘RNIJM)

INCLUDES - TONER. DEVELOPER, DRUMS ORPIIOT000NOUCTORS, FILTERS, PARTS PREVENTATIVE INCLUDES PARTS & LASOR owy NCLUDES-TONE ARTS, MAJ ENANC

MAINTENANCE & LASOR

EXCLUDES - PAPER, STAPLES, I.A~ELS OR EXCLUDES SUPPLY UNTS. PAPER STAPLES LASELS OR EXCLUDES - PAPER. STAPLES. I,ASEI.S. ORTRANSPARENCIES TRNSPARENCIES. FUSER, MAiNTENANCE KITS TRANSPARENCIES

~NETW0RK FEES ARE NOT INCLUDED NEIMORI( FEES ARE NOT INCLUDED WEIWORK FEES ARE NOT INCLUDED

Et E~vE~EO :ft4QMode! Seria Number e ID# B -mm- eter

K oceraT3550ci

CONTRACT PRICINGCustomer shall be invoiced BIW Based on rActual Usage black & white Kyocera prints/copies

Color Based on Actual Usage color Kyocera printslcoplesMonthly Invoice ____________

_____________ black & white Other prints_____________ color other prints

Excess Kyocera prints shall be billed on a(n) basis at a rate of 0.008 per black & whIte printsMonthly and 0 0498 J per color prints

Excess Other prints shall be billed on a(n) basis at a rate of _______________ per black & white printsMonthly Quarterly S-Annual Annual and _________________ per color prints

INOTES I Service Rates remain the same for Term of Equipment Lease

ICUSTOMER ACCETANCE IThis agreement consisting of the tenns & conditions appearing is hereby approved, accepted & executed by the respectiveparties, hereto on the dates set forth adjacent to their signatures. See reverse for additional tem,s.

x ____________________________customer sigjnalure print name and tte date

TERMS AND CONDITIONS

I. GENERAL SCOPE OF COVERAGEThis agreement covers both the labor and the material for adjustments, repairs, and replacement of pans as necessitated by normal use of the equipment except as hereinafter provided. ASMagreements include toner, developer, PM kits and drama in the amount consistent with manufactures published yields and aetvicing intervals. Freight charges may be applied and additional supplieswill be billed at the prevailing rate. Basic, Fax/Printer agreementa include labor and non.conaumable pares only; No toner, develeper, ID, Dmme or PM kits are included. Fuel Sureharges may beapplied as deemed neceasasy due en fuel coats.

IA. LIVE HELP DESKPhone support and help desk is a service to provide assistance with key operator features and network issues. Service calls related to network connectivity will initially be aupponed by cite help desk.If an on aite repair is required this repair shall cover ttrm’,vere upgrades, print driver upgrades, and troubleshooting network connection at it relates to the device on contract. This dues not covercustomer’s exeemal devicet for example; routers, a’.vitches, desktop or laptop computers and aervera.

2. SERVICE CALLSService calls covered under chit agreement will be made during normal busineat heura (8:00 a.m. — 4:30 p.m.) at the installation addreaa ahown on the reverse side of this agrtement. Travel andlabor time for service calls after normal hours, on weekends and on holidays, ifand when available, will be charged at overtime rates in effect at the time the service call is made.

3. LIMITATIONS AND EXCLUStONSA. It is understood that the obligation of Discovery Office Systems hereinafter referred to at DOS for service and maintenance under this Agreement shall be limited to

only the equipment specified within this contractB. Service calls reaulting from a malfianction ofor damage caused by associated peripheral equipment nos hated in the Agreement, or @) uae ofpaper and toner or other supplies not

meeting DOS’s specifications, or (c) operator or user error, (d) failure to perform opemtor maintenance as defrned in the operator manuals, extreme environmental conditions,(temperature, din, high duse airbome contaminants, hunaidity) wilt be invoiced to the Customer at DOS’s then current Standard Service Rates.

C. Maintenance service does not include performing service connected with the relocation ofthe equipment All services rendered in connection with equipment relocationa will beinvoiced to the Cuaeomer ae DOS’s then current Standard Service Rates. All freight charget incurred in the relocation art the liability ofthe Customer.

D. Customer agreea to nsti~s DOS ofany Cuatomer performed relocations. Failure to do ao may cause delays in reaponae time when a oervice call ia received for taid equipment.E. No other agreements, representations or understanding, expressed or implied, not specified herein, apply to the Agreement or services flamiahed hereunder.F. When in ila sole discretion DOS detemninea a shop reconditioning is necestary to keep the equipment in working condition, DOS wilt submit to Customer an estimate of needed

repairs and the cost thereof, which will be in addition to the charge payable under the Maintenance Agreement IF the Customer does not authorize such reconditioning, DOSmay discontinue tervice ofthe equipment under this agreement, or may reflase to renew this agreement upon its expiration. Thereafter, aervice will be available on a “Per Call”baaia at the then current published labor rates plus any pans or supplice required during the service call.

0. Service required as a result of misuse, neglect, abuse, or operator error e.g. (Toner spill or intemal damage caused by foreigit objects such as paper clips or staples) it notincluded as a standard service and ivill be charged to the Customer at DOS’s Standard Service Rates.

H. Electrical or mechanical work extema] to the equipment and/or system is nut covered under this agreement.I. Repair and/or maintenance required to fix damages, malftanceiona or service failures caused by (a) Customer’s repair, modifications or movement ofthe equipment and (b) abuse,

miause or negligent acts (c) aces ofOod or natural disasters are not covered under this agreement.J. When DOS deems neceasasy, loaner equipment will be provided until the contracted equipment is repaired and deemed serviceable. Service toaners remain the property ofDDS.K. Equipment deemed by DOS as unserviceable and beyond economical feasible repair, due eo exceasive age or utage. may he discontinued from contractual coverage.L. to no event shalt DOS be tiable eo customer or any other party for any lost profits or special, incidental or consequential damages (However arising, including

negligence) arising out uf or in connection with this agreement.M. Excludes repair and/or replacement of all network printing, scsnning, faxing functions effected by updatea, changes and/or modifications of the customer network

whether by the customer, customers operating system of contractor thereof, or external network accessories, er systems not affiliated with the unit MFP/Printercovered by this conerace.

N. Fiery Color Control Systems are not covered under this contract

4. TERMTlsia annual agreement shall become effective upon by DOS’s receipt of signed agreement and/or paysaaene of the initial annual maintenance charge provided in this Agreement hereof and shallcontinue for twelve months after effective date. ‘ntis Agreement is nen-refundable, nat transferable and subject to an assnual increase. This Annual Agreement wilt automatically renew on contractanniversary dale, unless DOS receives a wrinen cancellation shiny daya prior to anniversary date.

5. CHARGESTtte initial annual charge for msintsnance under this agreement shalt be the ansossne eec foes], on the reverse side hereof. The annual maintenance charge with respect to any renewalseem will be the charge in effect as the time ofrenewal. Customer agrees to pay the total ofalt charges for maintenance, service, and repair during the initial term and any renewalterm within 30 days ofihe date ofDOS invoice for such charges. Customer understands that alterations, attachments or epecification changes may require an increase in maintenancechargeu and agrees te pay such charges promptly wisen due, Repair and/or maintenance of said equipment not covered by this Agreement will be separately charged at DOS’s current StandardSee-vice Rates,

6. BREACH OR DEFAULTtfthe Cussomer does not pay alt chargea for maintenance or pans as provided Isereunder, prompety when due: t) DOS may (a) refuse to service the equipment (b) famish service on a COD. “PerCall” bsaia at DOS Standard Service Rates and 2) the Customer agrees to pay DOS coals and expense of collection inctuding all atsomey’s fee incurred in collection. lfequipment is moved outsidtof DOS’s servicing area, DOS shalt have the option to charge, and she Customer agrees to pay she difference in published maintenssct chargea between the current eervice area and the new servicearea, tuch charges to be assessed on a pro-rated basis. tfcquipmene is moved beyond DOS published service area, DOS has the right to cancel site maintenance agreement.

7. AGREEMENT TERMINATIONa. This Agreement may be terminated, witlt orwilltout cause, by Discovery Office Systems with no less than 30 days prior written notice.b. Should Customer terminate this Agreement prior to the end ofits temi, with or without cauue, Customer shall:

i. Permit DOS to remove any DOS owned equipment and supplies covered under this Agreemeneii. Pay all charges due and owing to DOS l]srough the date ofremovat ofauch equipment an/P or supplies

8. CUSTOMER METER READING AND REPORTING OBLIGATIONSCustomer agrees to provide DOS with accurate and timely meter readings at the end ofeach applicable billing period through the use ofPagtLogic Monisoring Software during the Initial Term andall subsequent Renewal Terms. The Maintenance Pricing is based on the use of the PageLogic Monitoring Software. A higIser Maintenance Price or an additional service fee maybe charged if theCustomer eleces noe to use the PsgeLogic Monitoring Software.

Initial hare __________ ifyou ~vials eo DECLINE the use ofPageLogic Monitoring Software.9. CONFIDENTIALITY

DOS recognizes tl,at it must cenduc tits aces’vities in a manner designed to protect any infeematiun concerning its affiliatea or Customers (such information herein referred eo collectively as the“tnfermation”) from improper me or disclosure. DOS agrees to treat Customer’s Information on a confidential basis. DOS further agrees thae is ‘vs~It not disclose any Customer Information,without Cuatomer’s prior written content, to any person, firm or corporation except (I) to authorize Customer repreaentstivea or (2) to employees of DOS who have to perform the servicescontemplated heresmder. DOS agreea upon request to have its employees execute written undenaicings eo comply with the confidentiality requirements set forth under this paragraph.

10. ADDITION OF EQUIPMENT (MPS PageLogie ONLY)Cussomer is required to immediately notity DOS upon installation of any additional equipment and/or movement of covered equipment at Cuatomer’e tile. Upon installation, if DOS deemsequipment serviceable, such equipment shall aueomsticalty added to Schedule A, and be covered by this Agreement and shall be considered the Equipment for alt puepoaea under this agreement.

11. MiSCELLANEOUSA. This Agreement and any amendments thereto shall be governed in accordance with tise laws efthe State ofCatifornia.B. DOS will not be liable for any failure to perform which may be anribulabte to (a) the inability to obtain raw materials, paris or aupplies at reasonable prices or through usual and

regular sources or on a timely basis, (b) the interntption of trsnaporlatioa, (c) govemmene regulation, labor disputes, strikes, war, fire, flood, accident, or ether cause beyondDOS’s control making it impractical for DOS to perform, (d) manufacture backorders and/or discontinuation ofparts.

INITIAL ________

Si

Color Multifunctional 5 stem — Print/Scart/Co • /0 .tional FaxColorand Black- Letter: 35 • em U ‘al: 21 • .rn Ledver 17. ‘m 12” xiS”: 17 • .ni .rint oni25 Seconds or Less Power On

,5,BSecondscwLass;,. 7A5eccndsorLasscdorPrint625econdsorLessB.. 8Se~,idsorLessC600x600d l’9600x Soointer..lated d.i/8bitde’th2GBRAMStandard/16QGBHDDStandard Stackless Du.IexSu. • .rts Statementto 12’ x 18’. 16 lb Bond -120 lb Index 60—22’.smStatement -12’ x 18’ / 250 sheets’ ii’ to 12” x 4V Banner/Sln.le Sheet120V 60Hz 12.OA26.30” W x 30.20” Dx 29.41” H / 251.33 lbs -

175 000 Pa.es Per Month

Dual 500 Sheet Tra s,150 Sheet MPT; Auto Selectiort/Switchln.Dual 500 Sheet Tra PF-730 Dual 1 500 Sheet Tm PF-740 3 000 Sheet La • e Ca.. ci Tm PF-TStandard: 1150 Sheets’ Maximum: 7 150 SheetsTrays 1,2 and PF-730: &5” x 8.5” ‘-12’ x 18”; PF-740, PF-770: 8.5’ xli’;MPT: 5,5” x 8.5’ —12’ x 18 Multi’Ie Sheets’ Veto 12’ x 47” Banner Sln.le SheetTm s:l6lbBond—l2olbindex 60—22.’sm;MPT:l6IbBond—liOlbCover 60—300.smBond Pa r Re clad Pa • ~r Trans. - ncies, Cardstock, Envelo. es

IBM PowerPC 750CL /600 Ml-lzPRESCRIBE PCL6 Sc XL KPDL3 P53 XPS; O’tional: UG—34 IBM ProPrinter Diablo 630 LQ-850136 KPDL3, 93 PCL6 8 Windows Vista 1 Bitma.Windows XP/2003Msta/2008/7Novell NetWare 3jc/445jQ6.xMac OS 10.xSun OS 4.l.x’ Solaris 2.x’ AIX’ HP-UX LPRStandard: 10/100/1 000BaseTX, Hi-Speed US8 2.0, 2 USB Host Interfaces, 2 Expansion Slots0’ ional: 10/100/l000Basèfl 8-50 for Dual NICTCP/IP IPXJ5PX A’ ‘leTalk NetBEUI lPv6, IPsec, SSL WSD PrintICC Driver Mini Driver, ICC Driver for XPS. XPS Mini Driver Network Fax Driver, PPD for MACPRESCRIBE PDF Direct Print KMnet Admin, KMnet Viewer K ocera Command Center RX

olor and Slack & ~ Scanner200 300 400 600d.lBW: TIFF XPS, PDF. PDF/’’ Color: TIFF JPEG XPS PDF, PDF/AHi’h Com.resslon PDF Eno • ed PDFDP-770: Simplex: 65 ipm BW, 65 1pm Color (300 dpi); Duplex: 39 1pm 8W, 39 1pm Color (300 dpi)Op-ni: Simalex: 701’ 8W70 i’m Color 300d.i’ Du.lex: 100 i’m BW, 80 i.m Color 300d’l1 0/100/l000BaseDC TCP/IPScan to Folder 8MB . Scan to e-Mail Scan to FTP Scan to USB, WSD Scan TWAIN ScanThrou’h DP: Statementto 11” x 17”’ Glass: u’ toll’ xl?”TWAINiWIA Driver

Co S ecificationslma e Mode Text Photo Text/Photo, Auto Manual MaContinuous Co 1 — 999 / Auto Reset to 1Additional Features Positive/Negative Reverse, Mirror Image, Rotate Copy. Border Erase, Split Copy,

Electronic Sort Ma In Shift Pa e Number Form Overla XV Zoom, Prevent Bleed Throu h, StamJob Mana ement I 000 De artmer,t Codes, Job Pro rams Job Build, Shortcut Ke Re eat CoColor Ad ustment One Touch Hue Auto Ex sure Shar nessMa nification / Zoom Full SIze, 5 Reduction 5 Enla ement Preset Ratios, 25— 400% in 1 ste IncrementsDocument Box Custom Box Job Box, Removable Memo Box Fax Box with 0 tional Fax S ternDocument Processor 0 tional DP-770 or DP-771Type Capacity DP-770: Reversing Automatic Document Processor / 100 Sheets

Dp-771: Dual Scan Document Processor/ 175 SheetsAcce table On inals 5.5” x8.5’—i1’x17’Acceptable Weights (Simplex / Duplex) (DP-770) Simplex: 13 lb Bond —90 lb Index; Duplex: 16 lb 32 lb Bond

P-ni Sim lex: 13 lb Bond —120 lb Index’ Du lex: 16 lb Bond —120 lb IndexFax S ecificatlons Fax stem / Internet Fax Kit A ‘ulres Fax - -

Corn b Ii / Data Com resslon G3 Fax / MMR, MR MS. JBIGTransmission S / Modem S eed roximatel 3 seconds ‘er •a’e / 33.6 Kb’sFax Memo Standard: 12MB’ Maximum: 120 MBDriver KM Network Fax DriverFax Functions Du • lex TX/RX, Confidential RX/TX, F-Code RXITX, Broadcastin., Fax Box, Dual Fax0 tiona I 000 Sheet Finisher DF-flOStack/Sta.le Ca.ac Main Tra :1,000 Sheets / 50 sheets u’ to 24 lb Bond 90.smPa. -rSize 5,5’ x 8.5’ —12” x IS’Pa’erWei.ht 161b Bond—lb IbCover 60—300.smEd ‘e Sta ‘te Position 3 Positions: To’ Left Bottom Left Canter BindO.tlonal Punch PH-7A2 and 3Hole Punch Unit Sue .orts8,S’x 1r—ii’ x 1713 ibBond—llOlbCover 45—300-so • tb a - 000 Sheet Finisher DF-79OStack St-.leCa’-c MainT. :4,000Sheets;SubT- :200Sheets’SubT :looSheets/6ssheets u’to24lbBond ‘I

Pa.er Size .55’ x as” —12’ x 1&Pa.erWei.ht l6lbBond—liolbcover 60—300’ mEd • e Sta. le Position 3 Positions: To. Left, Bottom Left, Center BindOptional Mu ti-bin Mailbox MT-730 Includes 7 Trays; Supports 16 lb Bond —90 lb Index (60—1 63gsm)

Stack Ca.ac’ ‘erbin: 100 Sheets: 5,5 x 8.5’ 8.5” xli”; 50 Sheets: 8.5” x 14”, 11’ x 17”O’tional Punch PH-7A2and3 Hole Punch Unit Su’ ‘orts 8.5’ x l1”—12 x 18°; 13 IbBond—ilo lbCover 45—Sal’sOptional Booklet Folder / Tn-told Unit BF-730 Booklet Folder Supports 8.5” xl l’,B.S’ x 14”, ii’ x 17’; 16 lb Bond —24 lb Bond (60— 9Ogsm)

l6sheets; 251b Bond—28lbBond (91 —lO5gsm) lasheets; Fdd booklet—nostapie: 16 lb Bond—24 lbB’(60—9ogsm)5 sheets;25 lb Bond—72 lb lndex$1 —l2Ogsm) 3sheets; 32lbBond—1l0 lbCover(121 —2.1 sheet; Tnitold: 16 lb Bond —24 lb Bond (60— 9Ogsrn) 5 sheets; 25 lb Bond —72 lb Index (91 — l2Ogsrn) 3

Additional Options Data Security Kit Provides Security Overwrite and Encryption for Print, Copy, and Scan, Optional SystertMemory, Optional Fax Memory, Original Hardcopy Holder (Document Tray), Card Authentication Kit

Specifications and design are subject to change without notice.For the latest on connectivity visit twm.kyoceramita.coqnAll trademarks are the property of their respective owners.Kyocera MtaM,edca, na Headqusitens: 225 Sand Road, Fairfield, NJ 07004-0008, USA.

011 Kyocera Mite America, Inc.‘-.4, na~n4,-ninc

ConS urationPa esPerMin

TAsKa[fa Warm-u limeFlrstPa eOut3550ci Resolutions / Bit De th

Memo / Hard Disk DriveDu loxStandard Out ut TmElectrical R uirementsDimensions / Wei htMax Monthl D C clePaerSu IStandard Pa er SourcesO tional Pa er SourcesP erCa ciPaper Size

P erWei htIn ut MaterialsPrint S ecificatlonsStandard ControllerPDLs EmulationsFontsWindows OS Com atibiliNovel 05 Corn ibilMACOS Com atibiliUNIX OS Corn atibiliInterfaces

Network Print and Su orted ProtocolsDriversUtilitiesScan S ecificationsScan ResolutionFile FormatsPDF ExtensionScan Speeds

Connectiv / Su orted ProtocolsScannin FunctionsOn inal SizeDriver

Shown with optional 175 sheetDSOP and 500 x 2 sheet

paper trays

Shown with optional 175 sheetDS0P 1,500 x 2 sheet paper trays

and 1,000 sheettin’rsher

Shown with optional 175 sheetOSOP, 500 x 2 sheet paper trays

and 4,000 sheet finisher

Newly designed, easy-to-uselarge color touch screen

control panel

HyRAS~,brid Platform forAdvanced Solubees

~KYOCER2I - PewerPC~

f,erj

Jennifer Crayne

From: Charles Schaefer <cschaefer@discoveryofflcesystems.com>Sent Tuesday, June 19, 2012 9:31 PMTo: chief@bbfpd.org; jcrayne@bbfpd.orgSubject: Charles Schaefer Discovery Office Systems Re: Maintenance Agreement based on

“Actual Copies-prints” & other promisesAttachments: Service Agreement Based on Actual Copies Made T3SSOci.pdt Sample wording for

Purchase Order to GE.doc

Hi Sean Hi Jennifer,Thanks for meeting with me today. Email is great but I still like to old fashion “face to face.” Thank you.

Attachment is the updated service agreement with copies-prints based on “actual copies-prints” made. Servicerates remain the same for 5 years. Please also initial at the bottom of the second page which promises me yourthird grandchild (just kidding).

GE also requires a “Purchase Order” (It can simply be the words” Purchase Order” written on yourletterhead). I’ve attached a document with sample wording. Your first payment would be in September,assuming an August delivery, so if your Fiscal Year runs July ito June 30th you would put 10 payments on thepurchase order for fiscal year 2012 -2013. Please send this document to me, not to GE, when ordering so I cansend the entire package of documents in together.

I also agreed to:*thclude an extra box of staples at no charge.tDeliver the equipment with extra Black & White & Color Toner*No Documentation Fee~ Ship the Xerox (if required) at no charge*Provide excellent service & equipment reliability*Pmvide Training initially and ongoing.*provide “pro-active” service prior to a large copy-print run (if requested) at no additional charge.

The new equipment has a Dual Scan Document Feeder, Data Security Kit and is fhlly configured with 4 paperfeed drawers (two of which hold 1,500 sheet each) + a By-Pass (now called a Multipurpose Tray) that will feedup to i40# index (80# cover) and a Finisher that offset stacks, staples & will punch 3 or 2 holes.

This equipment is Performance Guaranteed for the Term of the Lease.

Please let me know if I’ve missed any key points. I’m looking forward to working with you and to also have anadditional reason to come to Bodega Bay to pick up some Clam Chowder.

Sincerely, Charles

Charles F SchaeferDiscovery Office Systems2250 Apollo Way, Suite 100Santa Rosa, Ca 95407cschaeter~djscoveryofficesysterns.com

Jennifer Crayne

From: Charles Schaefer <cschaefer@discovenJoffice$ystems corn>Sent: Thursday, August 09, 2012 9:17 AMTo: Jennifer CrayneSubject: Re: Copier ContractAttachment: Customer Order $199.50 +Tax T3SSOci.pdt Service Contract T3550ci.pdf

Hi Jennifer,Yes, all costs with Discovery Office Systems & the Kyocera TASKalfa 3550ci are Fixed for the 60 Month

Term of the Lease.

Attachments Include:(1) Customer Order with the lease price at $199.50 +Tax (Bottom Left Box on Order)(2) Service Contract showing B/W service rate of .008+Tax and .0498 +Tax Color.

We only tax the supply portion of the service contract so the rate is less than 1/2 of regular sales tax.

All set up / delivery / installation costs, including IT services to install Print and Scan Drivers, areincluded. Equipment includes unlimited lifetime training and a Performance Guarantee.

All of the issues at the Glen Ellen and Russian River sites have been resolved. Their color copiers are 3generations of equipment back. The Russian River had the most troubles but got resolved. Like all technology(computers and copiers) equipment improves significantly with new models.Matt McDermott, Discovery Office Systems service manager sent me the following infomiation when I asked

about those installationsCharles,

Russian River had a problem last October with intermittent cyan drum ssue and we repaired it. The last call on thatmachine was January 12, 2012Rancho Adobe has the KM-3060 (Black & White on y unit) and there was a call last December, one in March and one inJune of this year.Glen Ellen had two calls in February and one in March of this yeae’

The new TASKaIfa 3550ci is a totally different unit. The most significant differences are (1) The Black &White runs separately from the Color resulting in a much less service intensive productand(2) The color output has gone from very good to exceptional.

I have over 50 color copier installations of the new generation units and they are all working extremelywell. The City of Petaluma has 7 color copiers and they are strong advocates for Kyocera. The best contactwould be Jennifer Twieg in their IT department who bows the equipment well. flwieg ,ci.peta1uma.cau~ isher email. If you copy me on any email to her she will pick it up.

Please email or call today or tomonow if you need more infonnation to help the decision to go with Kyocera foryour new equipment.

Thanks! Charles

On Tue, Aug 7,2012 at 1:12 PM, Jennifer Crayne <era ne~Dbb d or > wrote:Hello Charles,I do have a statement from Xerox in an e-mail (8/01/12) that they will

1

remove the machine at the end of the lease at NO COST if we choose anothervendor, so perhaps the $199.50 per month you quoted will apply. I wanted toclari& again- are all costs with Discovery FIXED for the duration of the 60months??Thanks,

Jennifer CrayneAdnijnjstrative AssistantBodega Bay Fire Protection DistrictLcravne~a~bbthd.org(707) 875-3700

Original MessageFrom: WorkCentre 7335 [mai1to:xerox(a~bbfpd oru]Sent: Tuesday, August 07, 2012 2:02 PMTo: Icravne(~bbfpd orgSubject: Scan from employee

Please open the attached document. It was scanned and sent to you using aXerox WoricCentre.

Number of Images: 3Attachment File Type: PDF

Device Name: WorkCentre 7335Device Location:

For more information on Xerox products and solutions, please visitMn: www.xerox.com]

Charles F SchaeferDiscovery Office Systems2250 Apollo Way, Suite 100Santa Rosa, Ca 95407cschaefer~discoveryofflcesysterns cornCell: 707-974-8305Office: 707-570-1000 x 0www.discoveryofficesysterns corn

BODEGA BAY FIRE PROTECTION DISTRICT

MEMO

TO: Board of Directors

FROM: Sean Grinnell, Fire Chief

DATE: 7-30-12

SUBJECT: Type One Engine

Cc: File

Steve Baxman, Fire Chief for the Monte Rio Fire Dist called me to offer up aType-i Fire Engine that will fit in station 2. The offer is $6500. It will not be fullyequipped. We can thank the efforts of Pat Paterson who heard me say we needan engine that can fit our station 2 and he found one.

It is a 1985 Ford C8000, Van Pelt Build up. It is 24’-8” long. The space we have25’-iO”. This engine pumps 1000 gpm, holds 500 gallons of water, and has anauxiliary pump.

This begs the question. What is the Board’s commitment to the station twoproject? I am for it and have been since the beginning. I am attempting to returnthe former ISO rating to the northern portion of the district.

I did spend some time helping a resident from Sereno del Mar with DirectorDoolittle’s insurance contact. He did save them some money. However, hemight have been able to save them some more money if we had an appropriatelylocated and equipped fire station 2. The letters I wrote were directly related toISO concerns.

The budget is not quite complete. I believe we have several options to consider.We could purchase the engine outright and equip it as funds become available.We could create a tax rate area and charge the residents in the north a little moretax money. (As a side note, it is to bad there is not some kind of rating orrequirement for paramedic services, but there is for the insurance industry?) Wecould purchase the engine and work with our residents to raise the funds viaspecial events or fundraisers to pay us back. We could consider a transfer of dryperiod funding since it has had two years of positive development.

For the record I am committed to the project for several reasons. All residentspay the same tax rates, but do not necessarily receive the same level of care or

service in the same time frame that others do; our main station was neverdesigned to house the number of full time employees reserves, interns andvolunteers; it was not designed to store needed equipment for disasters; It is notquite big enough to train employees while at the same time be open to the public.Station 2 is the geographic center of the district, provides a lot of secure storageareas, extra office space, heated apparatus bays, and training grounds that willnot impact administrative operations. I like the idea of having some staffmembers there (if possible) seasonally, having a ham radio operation or repeaterif needed for communications all around the district.. .the ideas go on-some evenmore outlandish than what I have said here. On the other hand, we have a littleover a year left on our contract with Cal Trans and must look to renegotiate withthem in the near future.