BOC Agenda 07-07-2020...2020/07/07 · vice-president of external affairs. She has served as the...

July 7, 2020 10:00 a.m.

Kathryn Harrington Chair

Dick Schouten District 1 Vice Chair

Pam Treece District 2

Roy Rogers District 3

Jerry Willey District 4

Charles D. Cameron Public Services Building Auditorium 155 N. First Ave., Suite 300, MS 22, Hillsboro, OR 97124-3072, p: 503-846-8681

www.co.washington.or.us/BOC

Stephen Rhodes, Interim County Administrator

Diane Taniguchi-Dennis, Chief Executive Officer, Clean Water Services 1

BOARD OF COUNTY COMMISSIONERS Kathryn Harrington, Chair: As Chair of Washington County's five-member governing Board, Kathryn Harrington represents all of Washington County. With an undergraduate degree in Electrical Engineering, Kathryn enjoyed a 22-year career in the tech industry. She led teams and business units that developed and sold new software products at Wang Laboratories, Central Point Software and Intel in Hillsboro, where she worked for ten years. In 2004, Kathryn left industry to give back to her community full time, working as a community advocate with Citizen Participation Organization 7 and several transportation planning committees. For twelve years, from 2007 through 2018, Kathryn served as the elected District 4 Councilor at Metro, the regional government for this metropolitan area, representing the urban areas of northern and western Washington County. She has served on multiple leadership committees including the Joint Policy

Advisory Committee on Transportation, among others. Kathryn is passionate about improving our community, pushing for more effective land use and citizen input on county issues. In addition to livability, economic prosperity and improving transportation, Kathryn is focused on improving access to government for people of color and improving safety and quality of life for elders and the young. Kathryn’s term as Chair runs until December 2022.

Dick Schouten, District 1 Commissioner: Commissioner Dick Schouten represents District 1, the communities of Aloha, Beaverton and Cooper Mountain. He has been a Commissioner of the Washington County Board from June 2000 to present. Background: Commissioner Schouten's family immigrated from the Netherlands when he was four. Following a Fresno childhood, Dick completed his undergraduate work at Santa Clara University and law degree from University of California, Los Angeles (UCLA). Commissioner Schouten subsequently served as legal counsel for numerous California cities and special districts. Dick and his late first wife, Karen and two daughters moved to Washington County in 1992. Dick practiced law in the Portland area in the 1990’s, most notably representing “Make the Park Whole.” This work helped lead to a critical, 22-acre

addition to the Tualatin Hills Nature Park in 2000. More recently the Intertwine Alliance gave Commissioner Schouten a 2014 "Force of Nature Award" and in 2015, Community Partners for Affordable Housing gave him a "Kerkof Award" for effective affordable housing advocacy. Dick is now happily remarried to State Representative Sheri Schouten, and they live in Beaverton’s Murray Hill neighborhood. Community Involvement: Washington County’s representative on the Metro Policy Advisory Committee (MPAC); Clean Water Services (CWS) Board of Directors; Regional Disaster Preparedness Organization Board; Five Oaks Museum, President of the Museum’s Board of Directors; Council of Forest Trust Land Counties; Association of Oregon and California Counties Board of Directors (alternate); and Member of Washington Country’s Homeless Plan Advisory Board. Mr. Schouten’s term runs through December 2020.

Pam Treece, District 2 Commissioner: Commissioner Pam Treece represents District 2, the northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Background: Pam Treece was born and raised in Portland. After teaching high school and running her own business, Pam moved to the private sector and worked for Pacific Power for 21 years, retiring as the vice-president of external affairs. She has served as the executive director of Westside Economic Alliance since 2012. She received her undergraduate degree from Portland State University and her masters’ degree from Lewis and Clark College. Community Involvement: Oregon Department of Transportation’s Region 1 Area Commission on Transportation (ACT), PCC Forward Bond Steering Committee, Portland Region Value

Pricing Policy Advisory Committee, Tualatin Hills Park & Recreation District’s Foundation Board, Washington County Fairground Advisory Committee, Worksystem Inc’s Board and Executive Committee, Washington County Transportation Futures Advisory Committee, TriMet - low-income task force, Chair of Beaverton School District Bond Advisory Committee, Intel’s Community Advisory Panel, Metro’s Equity Strategy Advisory Committee, Planned Parenthood of the Columbia-Willamette Board, YWCA Board, and American Leadership Forum Class XIII.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Joint Policy Advisory Committee on Transportation; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020. Jerry Willey, District 4 Commissioner: District 4 represents a large portion of the rural area of Washington County including Banks, North Plains, Forest Grove, Cornelius and Gaston. Jerry worked for 33 years as a CPA and partner in the firm of Jones & Roth, CPAs retiring in 2010. He was elected as the Hillsboro Mayor in 2009 and served 8 years. Jerry is a graduate of Washington State University with a Bachelor of Arts in Accounting. He spent 4 years in the Navy including a tour in Vietnam. Jerry believes in giving back to the community and has volunteered for many organizations. In 1997 he was recognized as Hillsboro Citizen of the Year by the Hillsboro Chamber of Commerce. He has also received a Mayors Leadership Award from the Oregon Mayors Association in 2015, a special merit award from the Hillsboro Chamber in 2016, and the James C. Richards Memorial Award from the League of Oregon Cities in 2016.

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TABLE OF CONTENTS

MEETING CALENDAR 5

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted inone motion unless a Board member requests, before the vote on the motion, tohave the item considered separately. If any item is removed from the ConsentAgenda, the Chair will indicate when it will be discussed in the regular agenda. A listof Consent Agenda items is included at the end of the agenda packet.

3. PRESENTATIONS – HEALTH AND HUMAN SERVICES

a. COVID-19 Update 7

4. ACTION – COUNTY COUNSEL

a. Introduce Amendment to Washington County Charter Chapter X, Land UsedOrdinances, Section 103

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b. Introduce Amendment to Washington County Charter Chapter III, Board ofCounty Commissioners Section 30. Composition, Terms, Qualifications,Vacancies and Compensation, Section E

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5. ORAL COMMUNICATION

6. BOARD ANNOUNCEMENTS

7. ADJOURNMENT

CONSENT AGENDA

MINUTES

June 16, 2020

June 23, 2020

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https://www.co.washington.or.us/BOC/Meetings/Minutes/2020/upload/BOC-Minutes-06-16-2020.pdf

https://www.co.washington.or.us/BOC/Meetings/Minutes/2020/upload/BOC-Minutes-06-23-2020.pdf

CLEAN WATER SERVICES

a. Direct Clean Water Services’ Legal Counsel to Begin Drafting Revisions toOrdinance 35 Establishing Procedures for Forming Local Improvement Districts

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LAND USE AND TRANSPORTATION

b. Approve Declaration of Necessity and Protective Rent Payments for Right-of-Way Acquisition for the Tualatin-Sherwood Road (Teton Avenue to Langer Farms Parkway) Project

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c. Approve Bid Award and Execute Contract for the Reedville Area SurfaceWater Management Project

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d. Approve Bid Award and Execute Contract for the Urban Road MaintenanceDistrict (URMD) – 2020 Bid Package #1

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COUNTY ADMINISTRATIVE OFFICE

e. Approve Resolution and Order to Adopt a Temporary Policy on FaceCoverings in County Buildings

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SUPPORT SERVICES

f. Award Purchase Orders for Wingspan Furniture (2020.034B) 41

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ADDED LINKS TO BID AWARD MEMOS

AnaNoy

Highlight

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/2-d-Bid-Award-Memo_BOC-07-07-20.pdf

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/2-c-Bid-Award-Memo_BOC-07-07-20.pdf

The Washington County Board of Commissioners public meetings are available for live-streaming from the County’s YouTube channel. Board work sessions are broadcasted in audio only with the County logo filling the screen. Regular meetings are streamed in full video. Those who subscribe at www.YouTube.com/WashingtonCntyOregon will be notified automatically when live-streaming begins.

BOARD OF COMMISSIONERS

MEETING CALENDAR

Tuesday, July 14, 2020 Extended Work Session – 8:30 a.m.

Tuesday, July 21, 2020

Work Session – 8:30 a.m. Board Meeting – 10:00 a.m.

Tuesday, July 28, 2020

Work Session – 2:00 p.m. Board Meeting – 6:30 p.m.

Tuesday, August 4, 2020 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Thursday August 6, 2020 Roundtable – 10:00 a.m.

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https://www.youtube.com/channel/UCwPH_ktRyEtWLwHNwsbaN0w?view_as=subscriber

http://www.youtube.com/WashingtonCntyOregon

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Presentation – Health and Human Services

Agenda Title: COVID-19 UPDATE

Presented by: Marni Kuyl, Director of Health and Human Services

Agenda Item No. 3.a.Date: 07/07/20

SUMMARY: Provide an update on what the EOC is doing to support our community as we prepare to enter phase 2 reopening.

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None

Legal History/Prior Board Action: The Board renewed the Emergency Order June 23

Budget Impacts: Not applicable

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Click here to view presentation slides.

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_07-07-20_3a_COVID-19-Update.pdf

AGENDA


Agenda Category: Action - County Counsel Agenda Title: INTRODUCE AMENDMENT TO WASHINGTON COUNTY CHARTER

CHAPTER X, LAND USED ORDINANCES, SECTION 103 Presented by: Alan Rappleyea, County Counsel

DEPARTMENT’S REQUESTED ACTION: Introduce the proposed Charter amendment and schedule a public hearing on July 28, 2020.

Agenda Item No. 4.a.

Date: 07/07/20

SUMMARY: The Board intends to submit to the voters an amendment to the Charter to eliminate Chapter X, Land Use Ordinances, Section 103, Number and Timing of Land Use Ordinance. This Charter section prohibits the County from hearing land use ordinances between November 1 until March 1 each year. This Agenda introduces the proposed amendment. The proposed Charter amendment is attached. Pursuant to Section 51 of the Charter, after the introduction of the proposal, the Board shall set a date for a public hearing upon the issue to be held no earlier than 20 days after the date of introduction. At the regular meeting of the Board following the public hearing, the Board may proceed to adopt the proposed amendment and order it placed on the ballot unless a substantive amendment to the proposal is made. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): The Committee for Community Involvement submitted a letter on June 22, 2020 supporting this Charter amendment. Legal History/Prior Board Action: The Board has discussed this proposed Charter amendment at work sessions and directed Counsel at its May 19, 2020 meeting to file the amendment. Budget Impacts: Unknown. If the voters approve it, there will be additional Planning Commission and Board hearings on land use ordinances that will involve staff time. Attachment: Charter, Chapter X. Land Use Ordinances

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CHAPTER X. - LAND USE ORDINANCES. Section 103. - NUMBER AND TIMING OF LAND USE ORDINANCES. (a)There shall be no limit on the number of land use ordinances which may be introduced in any calendar year. (b)The first public hearing on a land use ordinance shall be held no earlier than March 1 of any calendar year. (c)No proposed land use ordinance shall be adopted on or after November 1 of each calendar year through the final day of February of each subsequent calendar year. If a final decision on a proposed land use ordinance has not been reached by October 31, the proposed ordinance shall be deemed rejected unless the Board, by affirmative act, continues the proposed ordinance to a time and date certain on or after March 1 of the subsequent year.

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AGENDA


Agenda Category: Action – County Counsel Agenda Title: INTRODUCE AMENDMENT TO WASHINGTON COUNTY CHARTER

CHAPTER III, BOARD OF COUNTY COMMISSIONERS SECTION 30. COMPOSITION, TERMS, QUALIFICATIONS, VACANCIES AND COMPENSATION, SECTION E

Presented by: Alan Rappleyea, County Counsel

DEPARTMENT’S REQUESTED ACTION: Introduce the proposed Charter amendment and schedule a public hearing on July 28, 2020.

Agenda Item No. 4.b.

Date: 07/07/20

SUMMARY: The Board intends to submit to the voters an amendment to the Charter to amend Chapter III, Board of County Commissioners, Section 30, Composition, Terms, Qualifications, Vacancies and Compensation, Section E. (continued next page) ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): The Committee for Community Involvement submitted a letter on June 22, 2020 supporting this Charter amendment. Legal History/Prior Board Action: The Board has discussed this proposed Charter amendment at work sessions and directed Counsel at its May 19, 2020 meeting to file the amendment. Budget Impacts: Unknown. (continued) Attachment: Chapter III, Board of County Commissioners

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INTRODUCE AMENDMENT TO WASHINGTON COUNTY CHARTER CHAPTER III, BOARD OF COUNTY COMMISSIONERS SECTION 30. COMPOSITION, TERMS, QUALIFICATIONS, VACANCIES AND COMPENSATION, SECTION E BOC 07/07/20 The proposed amendment to Section E of this Charter provision will delete provisions that set the Chair’s salary at a rate that is 80% of that of a circuit court judge and sets Commissioners’ salary at a rate of 40% of the Chair’s salary. It will amend the section by inserting provisions establishing a five-member salary commission, composed of qualified human resource professionals with compensation experience. The salary commission shall then set the salaries for the chair of the board of county commissioners and county commissioners, documenting the basis of its decisions. This Agenda introduces the proposed amendment. The proposed Charter amendment is attached. Pursuant to Section 51 of the Charter, after the introduction of the proposal, the Board shall set a date for a public hearing upon the issue to be held no earlier than 20 days after the date of introduction. At the regular meeting of the Board following the public hearing, the Board may proceed to adopt the proposed amendment and order it placed on the ballot unless a substantive amendment to the proposal is made.

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CHAPTER III. - BOARD OF COUNTY COMMISSIONERS Section 30. - COMPOSITION, TERMS, QUALIFICATIONS, VACANCIES AND COMPENSATION. (a)The Board shall consist of five commissioners, one of whom shall be elected at-large and designated as chair and four who shall be elected for districts as provided in Chapter VIII of this Charter. (b)Members of the Board shall be elected, as provided for in Chapter VIII of this Charter, for four-year terms with those members from districts 1 and 3 chosen in the same year as the presidential election and the members from district 2 and 4 and the at-large member chosen in the alternate biennial election year. (c)No person shall be eligible to be nominated, elected, or appointed to the office of County commissioner unless the person is a qualified elector of the County. To be eligible to take office, the chair must have continuously resided in the County, and a district commissioner within the district, during the two year period immediately prior to taking office. The office of County commissioner shall become vacant when the incumbent ceases to be a resident of the district for which the incumbent was elected or ceases to be a qualified elector of the County, by death, resignation, or incapacity to act, or for any other cause as provided by the Oregon Constitution and laws of the State. (d)Upon any vacancy in the Board, the Board shall appoint a qualified person within 60 days to fill the vacancy for the remainder of the term unless the vacancy occurs more than 30 days before the last day for non-partisan candidates to file for election at the first primary election of the original term, in which case the appointee shall serve until a successor is elected to fill the remainder of the term and is sworn into office. (e)The salary of the chair shall be 80 percent of the salary of a Circuit Court Judge. The salary for commissioners elected by district shall be 40% of the salary of the chair. The Board shall appoint a five-member salary commission, composed of qualified human resource professionals with compensation experience, by January 1 of each odd year. The salary commission shall set the salaries for the chair of the board of county commissioners and county commissioners, documenting the basis of its decisions. All elected or appointed Washington County officials and employees are prohibited from serving on the salary commission.

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Agenda Item No.

Date: 07/07/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO All DIRECT CLEAN WATER SERVICES’ LEGAL COUNSEL TO BEGIN DRAFTING REVISIONS TO ORDINANCE 35 ESTABLISHING PROCEDURES FOR FORMING LOCAL IMPROVEMENT DISTRICTS

Agenda Title:

Nora Curtis, Utility Operations & Services Managing Director (ajb) Presented by:

SUMMARY

Clean Water Services’ (District) Local Improvement District (LID) program was established by Ordinance 35 in 2001 as a method to construct and finance public sanitary or storm sewer improvements. Generally, LIDs are requested and initiated by the benefiting property owners. In November 2019, staff discussed with the Board of Directors (Board) potential changes to the LID and Reimbursement District (RD) Ordinances to better align similar features of the program.

On January 7, 2020, by Minute Order 20-4, the Board directed District’s Legal Counsel to begin drafting revisions to the RD program under Ordinance 41 to improve consistency with the LID program. Some of the proposed revisions would also benefit the LID program. On June 23, 2020, District recommended the following changes to the LID program during the Board’s work session:

1. Increase the time period in which to qualify for private plumbing financing from six monthsto one year to match the early connection incentive time period.

2. Increase the private plumbing financing limit to $10,000 and authorize periodic adjustmentbased upon construction cost indices.

3. Provide flexibility for the Board to modify the preliminary or final assessment or otherstandard provisions of the ordinance due to extraordinary conditions or circumstances.Conditions or circumstances may include lot size or configuration, natural features on theproperty or other factors.

4. Allow owners to combine financing of LID assessments with other CWS-related permittingfees under one financing agreement.

(continued)

Attachments: Sanitary Local Improvement Districts fact sheet

REQUESTED ACTION

Direct Clean Water Services Legal Counsel to begin drafting revisions to Ordinance 35 establishing procedures for forming Local Improvement Districts.

2.a

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DIRECT CLEAN WATER SERVICES’ LEGAL COUNSEL TO BEGIN DRAFTING REVISIONS TO ORDINANCE 35 ESTABLISHING PROCEDURES FOR FORMING LOCAL IMPROVEMENT DISTRICTS 07/07/20

ADDITIONAL INFORMATION

Community Feedback: Because the LID ordinance affects only a small number of the District’s customers in very limited and single occurrence situations, there isn’t any general public stakeholder group with which to outreach. The proposed changes are not altering the availability of the program and are favorable to customers who may want to form an LID or who might be impacted by the formation of an LID.

Legal History/Prior Board Action: See above.

Budget Impact: None.

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SANITARY LOCAL IMPROVEMENT DISTRICTS

In areas where the homes are on septic systems, issues may arise involving aged and deteriorating tanks or vaults, failing leach fields, or long-term concerns about public health. The transition to the sanitary sewer system can be expensive. Taxes and general fund revenue are not an option, because “local improvements” are considered to provide a benefit to specific properties, not to the whole city or county.

One way property owners can build and finance these services is by forming a Local Improvement District (LID) to spread the cost across all the benefitted properties. In urbanized unincorporated Washington County, Clean Water Services (CWS) administers the Sanitary Sewer LID program and offers financing to help property owners manage their share of the cost.

The LID assessmentThe cost of a sanitary LID project includes project management, engineering, construction, inspection, legal services and compensation for easements. All owners whose property is newly served by the sewer are billed an LID assessment for their proportional share of the total project cost. The most typical assessment methods are to divide the cost based on the size of the lots, or to divide the cost equally among lots.

How is owner input considered in formation of an LID?Owner input helps staff define a project area and develop a preliminary design and cost-sharing approach. The process usually begins with a conversation between one or more property owners and Clean Water Services. A neighborhood champion generally circulates a petition in the neighborhood to gauge neighborhood interest.

If the petition indicates substantial interest, CWS staff conducts a neighborhood meeting to provide general information about LIDs. If neighborhood support continues, a series of Board actions authorizes a formal engineering study and assessment report. CWS staff share the results at another neighborhood meeting and ask property owners to cast a ballot in support of or opposition to forming the LID. Subsequent public hearings in front of the Board give the neighbors opportunity to provide additional feedback prior to the Board’s decision whether to proceed with the project.

Other CostsThe LID assessment covers building the public sewer line and lateral pipe to the property line and all associated restoration.

Other costs involved in connecting ahouse to the new sanitary sewer system include: • Decommisioning the septic system by pumping out the tank and filling it with dirt or gravel. (Licensed contractor.)

• Constructing the private lateral (pipe) on private property. (Licensed plumber or property owner.)

• Washington County plumbing inspection fee.

• CWS System Development Charge, also known as sewer connection permit fee. • CWS monthly or bimonthly sanitary sewer charges.

Making Costs More ManageableCWS offers several ways to help property owners manage costs:

Waiver of engineering and administration costs: Save up to 15 percent of your LID assessment by connecting to the new system within a year.

Financing: Owners may finance CWS’ System Development charge regardless of connection date. Additionally, CWS offers 10 year financing for the LID assessment at a very low interest rate and up to $2,000 of the plumbing conversion costs if they connect within six months.

Project cost-sharing: CWS can contribute public funds for certain construction costs, including extraordinary costs associated with factors such as extraordinarily deep sewers and rock excavation.17

SANITARY LOCAL IMPROVEMENT DISTRICTS

Main Office • 2550 SW Hillsboro Highway • Hillsboro, Oregon 97123 • p: 503.681.3600 • f: 503.681.3603 • cleanwaterservices.org

ResourcesVisit cleanwaterservices.org/permits-development for additional information, including fact sheets on:

• Reimbursement Districts (RDs)

• LIDs and RDs Compared

• Septic-to-Sewer

Contact CWS Engineering Services to request an LID petition form, or to learn about the Local Sewer Improvement Program: 503.681.5109.

Revised April 2018

Sanitary LID step-by-stepStudy & Approval • Property owners circulate petition and submit petition to Clean Water Services. • Neighborhood meeting to review LID process and elicit input from property owners. • Staff presents petition to Board of Directors and requests approval to develop a preliminary engineering study and cost asssesment report.

• If authorized by Board, staff develops cost estimates and design. • Neighborhood meeting to discuss report and vote. • Staff presents final recommendation to Board. • Board considers final recommendation and holds first public hearing.

Design & Construction • Surveyors gather information. • Engineering staff designs the project. • Staff negotiates easements with property owners when the public sewer main needs to be located on private property. • CWS advertises the construction contract and selects the lowest responsible bidder. (If the bid exceeds cost estimates by more than 10 percent, property owners meet with staff to to decide whether to continue.) • Staff notifies property owners of the start date and construction schedule. • A CWS staff inspector oversees the work of the private contractor and makes every effort to keep disruptions and inconveniences to a minimum.

Assessment • Staff notifies property owners they can purchase a permit and connect to the new sewer. • Board holds second public hearing to receive final project costs and establish the final assessment amount. • Staff mails the assessment bill and a loan application to property owners. • Within 30 days, property owners pay the assessment, sign a financing contract, or provide notice that they intend to defer paying their assessment until they connect to the sewer. • Within three years, property owners connect to the sewer system. (Extensions up to 10 years may be granted for new septic systems and septic systems in good working order.)

2550 SW Hillsboro HwyHillsboro, Oregon 97123

503.681.5100cleanwaterservices.org

Everything we do at Clean Water Services aims to protect public health while enhancing the natural environment of the Tualatin River Watershed. Combining science and nature, we work in partnership with others to safeguard the river’s health and vitality, ensure the economic success of our region, and protect public health for nearly 600,000 residents and businesses in urban Washington County.

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 5)

Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE TUALATIN-SHERWOOD ROAD (TETON AVENUE TO LANGER FARMS PARKWAY) PROJECT

Presented by: Stephen Roberts, Director of Land Use & Transportation \

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 2.bDate: 07/07/20

SUMMARY:

The project will widen Tualatin-Sherwood Road from three vehicle lanes to five (two travel lanes in each direction plus center turn lane) between Teton Avenue and Langer Farms Parkway. The project also includes additional turn lanes at certain intersections, bicycle facilities, sidewalks, street lighting and stormwater treatment facilities. The project also includes installation of a water transmission pipeline for Willamette Water Supply System between 124th Avenue and Langer Farms Parkway.

The project is funded through the Major Streets Transportation Improvement Program (MSTIP) 3e.

In order to construct the improvements as designed, additional right-of-way and ancillary easements may be required. Right-of-way acquisition for the project will follow Oregon Department of Transportation (ODOT) guidelines and policies adopted by the Board.

There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Accordingly, the Board is requested to approve protective rent payments for this project as necessary, as on other similar projects.

(continued)

Attachments: Resolution & Order Vicinity Map

R&O Exhibits “A”, “A-1”, “A-2”, “A-3”, “A-4”, “A-5”, “A-6”, “A-7”, “A-8”, “A-9”, “A-10”, “A-11”, “A-12”, “A-13” and “A-14” are hyperlinked online.

DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order authorizing staff to acquire the necessary right-of-way and protective rent payments for the Tualatin Sherwood Road (Teton Avenue to Langer Farms Parkway) project.

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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_07-07-20_2b_Tualatin-Sherwood-Rd_Exhibit-A.pdf

APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE TUALATIN-SHERWOOD ROAD (TETON AVENUE TO LANGER FARMS PARKWAY) PROJECT BOC 07/07/20 A Resolution and Order has been prepared for the Board, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. Construction of the road project is expected to begin in summer 2021 with anticipated completion in summer 2024. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: The Board adopted the MSTIP 3e program on October 4, 2016 (R&O 16-129). Budget Impacts:

Estimate at Completion: $ 31,694,800

Total expenditures thru April 24, 2020: <$ 1,686,260>

Balance Available: $ 30,008,540

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RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL

161 NW ADAMS AVENUE, SUITE 305, MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Declaring the Necessity and Purpose for Acquisition of Certain Right-of-Way for the Tualatin Sherwood Road (Teton Avenue to Langer Farms Parkway) Project, Directing an Attempt to Agree With Owners as to Compensation; Authorizing Condemnation Proceedings to Acquire the Said Rights-of-Way; and Authorizing the Payment of Protective Rent.

) ) ) ) ) ) ) )

RESOLUTION AND ORDER

No.________________

The matter having come before the Washington County Board of Commissioners at its regular

meeting of July 7, 2020; and

It appearing to the Board that funding has been approved for an improvement project for the

Tualatin Sherwood Road (Teton Avenue to Langer Farms Parkway) Project, Project No. 100361

(“Project”), which provides for the construction of the proposed improvements; and

It appearing to the Board that the Board of Commissioners has authority under ORS Chapter

35 to acquire right-of-way by purchase or condemnation proceedings; and

It appearing to the Board that it is consistent with the powers and purposes of County

government, and necessary for the continued growth, safety and welfare of the community, that the

Project be constructed and that the necessary right-of-way and easements be acquired; and

It appearing to the Board that the proposed construction of the Project is planned and located

in a manner which is most compatible with the greatest public good and causes the least private

injury; it is therefore

RESOLVED AND ORDERED that it is necessary for the preservation of the public health, safety

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and welfare of Washington County that the County, in connection with the construction of the

Project, immediately start the acquisition process for the necessary right-of-way and easements for

the Project, through exercise of the power of eminent domain; and it is further

RESOLVED AND ORDERED that the right-of-way and easements to be acquired are described as follows: the centerlines are described in the attached Exhibits “A”, “A-1”, “A-2”, “A-3”, “A-4”, “A-5”, “A-6”, “A-7”, “A-8”, “A-9”, “A-10”, “A-11”, “A-12”, “A-13”, and “A-14”; the width of right-of-way will be in accordance with the current Washington County Transportation Plan; ancillary easements

including slope, sidewalk, utility, wetland mitigation, storm water treatment, storm water detention,

and temporary construction purposes; together with such incidental additional right-of-way at

intersections, and due to topography or other project-level refinements and features identified as

necessary for safe and efficient operation, as may be reasonably necessary in order to accommodate

project design; and any uneconomic remnants, as determined by appraisal; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation and the Office of

County Counsel are authorized to retain real estate appraisers and negotiators, said appraisals to be

prepared under the auspices of the Office of County Counsel and submitted to said Office for initiation

of proceedings as described below; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation is authorized to

make protective rent payments in conjunction with acquisition of the subject property, when

determined to be feasible and economically advantageous to the Project; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation shall in good

faith, attempt to negotiate an agreement as to just compensation with affected property owners, but

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the Board recognizes that there is a reasonable likelihood that formal litigation will be necessary for a

substantial number of properties and, therefore, hereby authorizes the Office of County Counsel to

file complaints in condemnation and take said other steps as it determines are necessary for the

immediate possession and condemnation of the right-of-way described herein.

DATED this 7th day of July 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY APPROVED AS TO FORM:

CORTNEY D. DUKE-DRIESSEN

SR. ASSISTANT COUNTY COUNSEL

DATE AND SIGNED: JANUARY 8, 2020

PAGE 3 - R&O#______________________

DECLARATION OF NECESSITY FOR RIGHT-OF-WAY

23

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Exhibit "A-1"

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24

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25

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPOs 6, 9)

Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE REEDVILLE AREA SURFACE WATER MANAGEMENT PROJECT

Presented by: Stephen Roberts, Director of Land Use & Transportation



Agenda Item No. 2.cDate: 07/07/20

SUMMARY:

The Reedville Area Surface Water Management Project (“project”) is a partnership between Washington County (County), Clean Water Services (CWS), Hillsboro School District (HSD) and the City of Hillsboro (City). County, CWS, HSD and City, collectively Partners, evaluated the portfolio of HSD bond capital projects and Reedville-area County transportation improvement projects using a sub-basin approach to manage stormwater in an enhanced relationship between the Partners, intended to meet the common goals of efficient, cost-effective and environmentally sound stormwater management solutions. This multi-agency partnership and collaborative effort will deliver improved stormwater quality for multiple HSD projects and County road projects.

As part of this effort, the County is designing and constructing two regional water quality treatment facilities—one located at the Century High School site, the other located near the intersection of Brookwood Avenue and Tualatin Valley Highway. These two regional facilities will provide water quality treatment reserves for planned HSD projects and County road projects where implementing onsite stormwater approaches would be difficult, impractical or extremely costly.

Construction of the improvements will be managed by Washington County. Bids were opened June 24, 2020. Construction of the project improvements is expected to begin in August 2020 with substantial completion anticipated in October 2020. When complete, the two stormwater facilities will be maintained by the City.

(continued)

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Award the contract to the lowest responsive bidder and authorize its execution upon completion of the County’s contract review process.

27

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/2-c-Bid-Award-Memo_BOC-07-07-20.pdf

APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE REEDVILLE AREA SURFACE WATER MANAGEMENT PROJECT BOC 07/07/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): Clean Water Services, Hillsboro School District, City of Hillsboro and the community have supported the HSD and MSTIP projects through the design phase of work. Legal History/Prior Board Action: The County’s Reedville-area road improvement projects are funded through the MSTIP Bonding Cost-sharing program, adopted by the Board on June 23, 2015 (R&O 15-43), and the MSTIP 3e program, adopted by the Board on October 4, 2016 (R&O 16-129). The Board subsequently approved a Memorandum of Understanding between Washington County, Clean Water Services, Hillsboro School District and City of Hillsboro for surface water management on Reedville-area County transportation projects and HSD’s 2017 capital bond projects on June 18, 2019 (MO 19-173). Budget Impacts:

Reedville Area Surface Water Management Project:

MSTIP Bonding (66.7%): $ 423,333 City of Hillsboro (33.3%): $ 211,667 Spent to date (as of May 31, 2020): <$ 79,212> Balance Available: $ 555,788

28

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CENTURY HIGH SCHOOLWATER QUALITY PROJECT

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CENTURYHIGH

SCHOOL

29

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPOs 1&6)

Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE URBAN ROAD MAINTENANCE DISTRICT (URMD) – 2020 BID PACKAGE #1

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Award the contract to the lowest responsive bidder and authorize its execution upon completion of the County’s contract review process.



Agenda Item No. 2.dDate: 07/07/20

SUMMARY:

This contract is for the construction of two sidewalk improvement projects—one on 185th Avenue and the other on Ecole Avenue. Both are funded through the 2018-20 Urban Road Maintenance District (URMD) Pedestrian and Bicycle Improvement Program.

The first project is on the east side of 185th Avenue from Burnsridge Park to Deloris Drive, south of Farmington Road. The project will construct a concrete sidewalk and associated stormwater treatment improvements.

The second project is on the west side of Ecole Avenue from Jenkins Road to Brightwood Street. The project will construct a concrete sidewalk, ADA ramps and associated stormwater treatment improvements.

All improvements will be managed by Washington County. Bids were opened on June 24, 2020. Construction is expected to begin in August 2020 with anticipated substantial completion in November 2020.

(continued)

Attachment: Vicinity Map

31

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/2-d-Bid-Award-Memo_BOC-07-07-20.pdf

APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE URBAN ROAD MAINTENANCE DISTRICT (URMD) – 2020 BID PACKAGE #1 BOC 07/07/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): Washington County hosted a project open house for 185th Avenue in April 2019 and a project open house for Ecole Avenue in Jan. 2019. Attendees were receptive to the proposed improvements.

Legal History/Prior Board Action: The Urban Road Maintenance District Advisory Committee recommended these two projects for construction at their Oct. 18, 2017 meeting, and they were subsequently included in the Board-adopted Road Maintenance Work Program. The Board also approved R&O 18-120 and R&O 18-121 in December 2018, authorizing staff to acquire necessary rights-of-way and protective rent payments for the 185th Avenue project and the Ecole Avenue project, respectively. Budget Impacts:

URMD SW 185th Avenue Budget: $ 284,000 Total Expenditures thru June 12, 2020: <$ 108,315 > Balance Available: $ 175,685

URMD SW Ecole Avenue Budget: $ 441,000 Total Expenditures thru June 12, 2020: <$ 112,847 > Balance Available: $ 328,153

32

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VICINITY MAPURMD Safety Improvements

2020 Bid Package 1Project #100367; 100368

Project # 100368SW Ecole Avenue

SW Jenkins Road to SW Brightwood Street

33

AGENDA


Agenda Category: Consent – County Administrative Office Agenda Title: APPROVE RESOLUTION AND ORDER TO ADOPT A TEMPORARY POLICY

ON FACE COVERINGS IN COUNTY BUILDINGS Presented by: Stephen Rhodes, County Administrator (Interim)


Request that your Board approve the resolution and order to adopt a temporary policy on face coverings in Washington County Buildings and ratify the County Administrator’s adoption of temporary policy T-206 on June 24, 2020.

Agenda Item No. 2.e

Date: 07/07/20

SUMMARY: In response to the ever-changing landscape of the Novel Coronavirus COVID-19 global pandemic, the Governor provided guidance to seven Oregon counties, including Washington County, regarding face coverings (County Specific Mask, Face Shield, Face Covering Guidance) effective June 24, 2020 Consistent with the Governor’s guidance, staff developed a temporary policy specific for County buildings. The interim County Administrator adopted the policy on June 24, 2020. The request for your Board is to enact the temporary policy and ratify the County Administrator’s adoption of temporary policy T-206. The purpose of this temporary policy is to address the safety of all people that enter County buildings during the novel coronavirus known as COVID-19 by requiring face coverings for staff and the public in County buildings, with certain exceptions. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): None Legal History/Prior Board Action: N/A Budget Impacts: None Attachments: Resolution and Order, and Temporary Policy

35

RESOLUTION AND ORDER (Temporary Policy on Face Coverings in County Buildings) WASHINGTON COUNTY COUNSEL


PHONE (503) 846-8747 - FAX (503) 846-8636

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter Of Adopting a Temporary Policy on Face Coverings in County Buildings

) ) ) )

RESOLUTION AND ORDER

No.

This matter having come before the Washington County Board of County Commissioners

at its regular meeting of July 7, 2020; and

It appearing to the Board that the Governor provided guidance to seven Oregon counties,

including Washington County, regarding face coverings (County Specific Mask, Face Shield, Face

Covering Guidance) effective June 24, 2020; and

It appearing to the Board that the interim County Administrator adopted Policy T-206 on

June 24, 2020 to address the Governor’s face covering guidance under the Board’s emergency

declaration in response to COVID-19; and

It appearing to the Board that pursuant to County Policy 101 (Administrative Policy and

Procedures Authorization) County Administrative Policies must be approved by the Board, now,

therefore, it is

RESOLVED AND ORDERED that Temporary Policy T-206 (Face Coverings in County

Buildings) attached hereto as Exhibit A and incorporated herein by this reference is adopted; and it

is further

RESOLVED AND ORDERED that the Board ratifies the County Administrator’s adoption

of Temporary Policy T-206 on June 24, 2020; and it is further

////

36

RESOLUTION AND ORDER (Temporary Policy on Face Coverings in County Buildings)WASHINGTON COUNTY COUNSEL


PHONE (503) 846-8747 - FAX (503) 846-8636

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RESOLVED AND ORDERED that the County Administrator shall take all necessary steps

to implement this policy and to notify the public of this policy by posting it on the County website

and as he otherwise deems appropriate.

.

DATED this 7th day of July, 2020

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON

CHAIR Kathryn Harrington

RECORDING SECRETARY

37

ADMINISTRATIVE POLICIES

1

SECTION: 200-General Administration POLICY#: T-206 TITLE: TEMPORARY POLICY- Response to Novel Coronavirus/COVID-19 Face Coverings in County Buildings

R & O #: ____________ IMPLEMENTED BY PROCEDURE #: N/A

SPONSORING DEPT/DIV: County Administrative Office ADOPTED: 7-7-2020 REVIEWED:

PURPOSE: The Purpose of this temporary policy is to address the safety of all people that enter County buildings during the novel coronavirus known as COVID-19 by requiring face coverings for staff, clients and all visitors in public spaces in County buildings. AUTHORITY: This policy is authorized pursuant to the Governor’s County Specific Mask, Face Shield, Face Covering Guidance effective June 24, 2020 and the County’s declaration of emergency related to the Novel Coronavirus COVID-19 first declared on March 4, 2020 and continued to this date. DEFINITIONS:

Congregate Settings: Congregate settings include the Washington County Jail, the Community Corrections Center and Harkins House.

Face Coverings: A cloth, paper, or disposable face covering that covers the nose and the mouth.

Face shield: A clear plastic shield that covers the forehead, extends below the chin, and wraps around the sides of the face. Mask: A medical grade mask. Novel Coronavirus / COVID-19: A respiratory disease caused by a novel (new) coronavirus. The virus has been named “SARS-CoV-2” and the disease it causes has been named “coronavirus disease 2019” (abbreviated “COVID-19”).

Staff: All individuals performing services for the County including, elected County officials, employees, volunteers, interns and contractors.

38

2

GENERAL POLICY: Consistent with the Governor’s face covering guidance:

1. Unless otherwise described in Section 3, face coverings are mandatory for the public in all County buildings.

2. Unless otherwise described in Section 3, face coverings are mandatory for staff in all County buildings:

a. as they enter and exit the building and whenever they are not in their personal workstation (cubicle or office) and able to maintain six (6) feet of physical distancing from others;

b. in a shared cubicle where staff cannot maintain physical distancing and there is no physical barrier in between staff;

c. in open offices (warehouse like settings) where six (6) feet of physical distancing is not maintained at all times; and

d. in congregate settings. 3. Face covering are not required:

a. when eating or drinking; b. when participating in a meeting and wearing a face covering causes audio

difficulties, but should maintain six (6) feet of physically distancing; c. when staff are in their individual workstation (office or cubicle) and able to

maintain six (6) feet of physical distancing from others; d. if a physical or mental disability limits the ability to wear a face covering; e. if medical conditions that make it difficult to breathe when wearing a face

covering; f. for children under twelve (12) years of age, although children ages two (2) to

eleven (11) are encouraged to use a face covering if able; g. while communicating with an individual who needs to read lips or see facial

expressions, a face shield could be worn instead; h. if otherwise allowed by the Oregon Judicial Department or a Presiding Judge

Order; or i. if otherwise allowed by a County department based on operational needs.

4. Disposable face coverings will be available to members of the public entering County

buildings who do not have their own face coverings. 5. Face shields, masks, or face coverings will be provided to employees. 6. A face shield and face covering/mask may be worn by an employee when meeting with a

client or person who is unable to wear a face covering and six (6) feet of physical distancing is not maintained.

7. Signs will be posted in all buildings that describe the requirement and the exceptions.

39

3

POLICY ADMINISTRATION:

1. Exceptions:

Exceptions may only be granted by the Washington County Administrator.

2. Enforcement: a. Staff: Failure to comply with this policy may result in discipline. b. Public: The County strongly encourages compliance with this policy and will

offer alternatives to in-person services; however, the County will not deny services.

3. Implementation:

Elected officials and department directors are expected to be knowledgeable of, and shall be responsible for, implementing this policy within their respective departments. Observance of this policy is mandatory for all County employees.

4. Review:

This policy shall be reviewed by County Administrative Office periodically and updated or revoked as necessary. This temporary policy is effective on July 7, 2020 and shall end upon the Board no longer declaring an emergency for COVID-19 or upon the Board taking further action.

40

AGENDA


Agenda Category: Consent – Support Services Agenda Title: AWARD PURCHASE ORDERS FOR WINGSPAN FURNITURE (2020.034B) Presented by: Jack Liang, Director of Support Services

Martin Granum, Facility and Park Services Manager

DEPARTMENT’S REQUESTED ACTION: Accept the bids and award purchase orders to Hyphn, PBZ, D Hospitality and MityLite in a total amount of $325,000. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 2.f

Date: 07/07/20

SUMMARY: Request your board accept the bids and award purchase orders to Hyphn, PBZ, D Hospitality, and MityLite. The purpose of these purchase orders is to obtain a variety of furniture for use throughout the Wingspan Event and Conference Center. The process of purchase orders is used in this situation where a one-time purchase will be placed without subsequent orders. The initial award for all these vendors is approximately $325,000.00.

The required legal advertisement and bid was issued on April 15, 2020. Eleven bids were received by the due date and time of 11:00 am Monday, May 11, 2020. Bids were received from suppliers:

9 to 5 Office Furniture D Hospitality King Office Designs Wenaha Group Barton Pacific HCONE Intl MityLite Workpointe Beaufurn LLC Hyphn PBZ

Bidders supplied prices for a variety of furniture in seven categories with Hyphn, D Hospitality, PBZ, and MityLite submitting the lowest responsive bid combinations over 6 of the 7 furniture packages. Based upon fit, finish and design-intent considerations, one furniture package will go back out to bid after adjusting surface dimensions to make it more competitive. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known

Legal History/Prior Board Action: None

Budget Impacts: Through these purchase orders staff will have consistent pricing and availability for required event center furniture. The expenditure appropriation is budgeted in account 380.982005.57135.

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BOC Agenda 07-07-2020...2020/07/07 · vice-president of external affairs. She has served as the...

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