BOC Agenda 06-02-2020 · 6/2/2020 · The required legal advertisement and Invitation to Bid...

June 2, 2020 10:00 a.m.

Kathryn Harrington Chair

Dick Schouten District 1 Vice Chair

Pam Treece District 2

Roy Rogers District 3

Jerry Willey District 4

Charles D. Cameron Public Services Building Auditorium 155 N. First Ave., Suite 300, MS 22, Hillsboro, OR 97124-3072, p: 503-846-8681

www.co.washington.or.us/BOC

Stephen Rhodes, Interim County Administrator

Diane Taniguchi-Dennis, Chief Executive Officer, Clean Water Services 1

BOARD OF COUNTY COMMISSIONERS Kathryn Harrington, Chair: As Chair of Washington County's five-member governing Board, Kathryn Harrington represents all of Washington County. With an undergraduate degree in Electrical Engineering, Kathryn enjoyed a 22-year career in the tech industry. She led teams and business units that developed and sold new software products at Wang Laboratories, Central Point Software and Intel in Hillsboro, where she worked for ten years. In 2004, Kathryn left industry to give back to her community full time, working as a community advocate with Citizen Participation Organization 7 and several transportation planning committees. For twelve years, from 2007 through 2018, Kathryn served as the elected District 4 Councilor at Metro, the regional government for this metropolitan area, representing the urban areas of northern and western Washington County. She has served on multiple leadership committees including the Joint Policy

Advisory Committee on Transportation, among others. Kathryn is passionate about improving our community, pushing for more effective land use and citizen input on county issues. In addition to livability, economic prosperity and improving transportation, Kathryn is focused on improving access to government for people of color and improving safety and quality of life for elders and the young. Kathryn’s term as Chair runs until December 2022.

Dick Schouten, District 1 Commissioner: Commissioner Dick Schouten represents District 1, the communities of Aloha, Beaverton and Cooper Mountain. He has been a Commissioner of the Washington County Board from June 2000 to present. Background: Commissioner Schouten's family immigrated from the Netherlands when he was four. Following a Fresno childhood, Dick completed his undergraduate work at Santa Clara University and law degree from University of California, Los Angeles (UCLA). Commissioner Schouten subsequently served as legal counsel for numerous California cities and special districts. Dick and his late first wife, Karen and two daughters moved to Washington County in 1992. Dick practiced law in the Portland area in the 1990’s, most notably representing “Make the Park Whole.” This work helped lead to a critical, 22-acre

addition to the Tualatin Hills Nature Park in 2000. More recently the Intertwine Alliance gave Commissioner Schouten a 2014 "Force of Nature Award" and in 2015, Community Partners for Affordable Housing gave him a "Kerkof Award" for effective affordable housing advocacy. Dick is now happily remarried to State Representative Sheri Schouten, and they live in Beaverton’s Murray Hill neighborhood. Community Involvement: Washington County’s representative on the Metro Policy Advisory Committee (MPAC); Clean Water Services (CWS) Board of Directors; Regional Disaster Preparedness Organization Board; Five Oaks Museum, President of the Museum’s Board of Directors; Council of Forest Trust Land Counties; Association of Oregon and California Counties Board of Directors (alternate); and Member of Washington Country’s Homeless Plan Advisory Board. Mr. Schouten’s term runs through December 2020.

Pam Treece, District 2 Commissioner: Commissioner Pam Treece represents District 2, the northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Background: Pam Treece was born and raised in Portland. After teaching high school and running her own business, Pam moved to the private sector and worked for Pacific Power for 21 years, retiring as the vice-president of external affairs. She has served as the executive director of Westside Economic Alliance since 2012. She received her undergraduate degree from Portland State University and her masters’ degree from Lewis and Clark College. Community Involvement: Oregon Department of Transportation’s Region 1 Area Commission on Transportation (ACT), PCC Forward Bond Steering Committee, Portland Region Value

Pricing Policy Advisory Committee, Tualatin Hills Park & Recreation District’s Foundation Board, Washington County Fairground Advisory Committee, Worksystem Inc’s Board and Executive Committee, Washington County Transportation Futures Advisory Committee, TriMet - low-income task force, Chair of Beaverton School District Bond Advisory Committee, Intel’s Community Advisory Panel, Metro’s Equity Strategy Advisory Committee, Planned Parenthood of the Columbia-Willamette Board, YWCA Board, and American Leadership Forum Class XIII.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Joint Policy Advisory Committee on Transportation; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020. Jerry Willey, District 4 Commissioner: District 4 represents a large portion of the rural area of Washington County including Banks, North Plains, Forest Grove, Cornelius and Gaston. Jerry worked for 33 years as a CPA and partner in the firm of Jones & Roth, CPAs retiring in 2010. He was elected as the Hillsboro Mayor in 2009 and served 8 years. Jerry is a graduate of Washington State University with a Bachelor of Arts in Accounting. He spent 4 years in the Navy including a tour in Vietnam. Jerry believes in giving back to the community and has volunteered for many organizations. In 1997 he was recognized as Hillsboro Citizen of the Year by the Hillsboro Chamber of Commerce. He has also received a Mayors Leadership Award from the Oregon Mayors Association in 2015, a special merit award from the Hillsboro Chamber in 2016, and the James C. Richards Memorial Award from the League of Oregon Cities in 2016.

2

TABLE OF CONTENTS

MEETING CALENDAR 6

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted inone motion unless a Board member requests, before the vote on the motion, tohave the item considered separately. If any item is removed from the ConsentAgenda, the Chair will indicate when it will be discussed in the regular agenda. A listof Consent Agenda items is included at the end of the agenda packet.

3. PRESENTATION – HEALTH AND HUMAN SERVICES

a. Covid-19 Update 7

4. PROCLAMATION – COUNTY ADMINISTRATIVE OFFICE

a. Proclaim June 2020 As LGBTQ Pride Month 9

5. BOARDS & COMMISSIONS

a. Appoint Members to Washington County Aging and Veteran ServicesAdvisory Council

11

b. Appoint Members to the Housing Advisory Committee (HAC) (All CPOs) 15

6. ACTION

LAND USE AND TRANSPORTATION

a. Amend the FY 2019-20 Road Maintenance Program (All CPOs) 17

OFFICE OF COMMUNITY DEVELOPMENT

b. Approve the Substantial Amendment to the 2019 Action Plan which IncludesCares Act Funding and Award Project Agreements to Community Action

21

HEALTH AND HUMAN SERVICES

c. Declare an Emergency Related to COVID-19 61

3

REVISED

ADDED ITEM

ananoy

Highlight

ananoy

Highlight

6. ACTION (CONTINUED)

COUNTY ADMINISTRATIVE OFFICE

d. Approve Coronavirus Relief Fund Workgroup Recommendations 67

e. Approve COVID-19 Legislative Principles 69

7. ORAL COMMUNICATION

8. BOARD ANNOUNCEMENTS

9. ADJOURNMENT

CONSENT AGENDA

MINUTES

May 15, 2020

May 19, 2020

CLEAN WATER SERVICES

a. Award Contract to Construct the Durham Advanced Wastewater TreatmentFacility SRF Prill Dryer and Ventilation Upgrade Project No. 6941 to RL Reimers Company (CPO 4M)

25

b. Final Project Closeout of River Terrace South Pump Station and Roy RogersGravity Project Nos. 6827/6883 (CPO 4M)

27

LAND USE AND TRANSPORTATION

c. Award Five-Year Contract for Liquid Asphalt (2020.033B) (All CPOs) 29

d. Award Five-Year Contract for Hot Mix Asphaltic Concrete (2020.037B) (AllCPOs)

31

e. Approve Intergovernmental Agreement with Tualatin Valley Water Districtfor the Construction of Waterline Improvements Related to the 112thAvenue Culvert Replacement Project (CPO 1)

33

f. Approve Intergovernmental Agreement with City of Hillsboro for theConstruction of Waterline Improvements Related to The Patton ValleyCulvert Replacement Project (CPO 11)

35

4

ADDED ITEM

ADDED ITEM

ananoy

Highlight

ananoy

Highlight

https://www.co.washington.or.us/BOC/Meetings/Minutes/2020/upload/BOC-Minutes-05-15-2020.pdf

https://www.co.washington.or.us/BOC/Meetings/Minutes/2020/upload/BOC-Minutes-05-19-2020.pdf

LAND USE AND TRANSPORTATION (CONTINUED)

g. Approve Contract Amendment 1.2 with AKS Engineering & Forestry forEngineering Design Services for the Main Street/ Banks Road/Cedar Canyon Intersection Improvement Project (CPO 14)

37

h. Approve Bid Award and Execute Contract for the SW Rosa Road Sidewalk(Farmington Road to 198th Avenue) Project (CPO 6)

41

i. Approve Intergovernmental Agreement with the City of Forest Grove for theNW Martin Road Project (CPO 12f)

45

j. Approve Contract Amendment 4.1 with David Evans and Associates forConstruction Engineering Services for the Gaston Road Bridge ReplacementProject (CPO 11, 15)

47

HEALTH AND HUMAN SERVICES

k. Authorize an Amendment to Intergovernmental Agreement with OregonDepartment of Human Services to Provide Oregon Money Management Program Services

51

OFFICE OF COMMUNITY DEVELOPMENT

l. Approve Home Investment Partnerships (HOME) Project Agreement withReach Community Development, Inc. and Reach Beaverton GP LLC for the Mary Ann

53

SUPPORT SERVICES

m. Authorize Lease and Lease Amendments for FY 2020-21 55

BOARD OF COUNTY COMMISSIONERS

n. Amend Contract for Interim County Administrative Officer 57

5

ADDED LINKTO BID AWARD

ADDED ITEM

ananoy

Highlight

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_06-02-20_2h_Bid-Award-Memo.pdf

ananoy

Highlight

The Washington County Board of Commissioners public meetings are available for live-streaming from the County’s YouTube channel. Board work sessions are broadcasted in audio only with the County logo filling the screen. Regular meetings are streamed in full video. Those who subscribe at www.YouTube.com/WashingtonCntyOregon will be notified automatically when live-streaming begins.

BOARD OF COMMISSIONERS

MEETING CALENDAR

Tuesday, June 2, 2020 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Thursday, June 4, 2020 Roundtable – 8:30 a.m.

Tuesday, June 9, 2020

Extended Work Session – 8:30 a.m.

Tuesday, June 16, 2020 Work Session – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, June 23, 2020 Work Session – 2:00 p.m.

Board Meeting – 6:30 p.m.

6

https://www.youtube.com/channel/UCwPH_ktRyEtWLwHNwsbaN0w?view_as=subscriber

http://www.youtube.com/WashingtonCntyOregon

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Presentation – Health and Human Services Agenda Title: COVID-19 UPDATE Presented by: Marni Kuyl, Director of Health and Human Services

Agenda Item No. 3.a.

Date: 06/02/20

SUMMARY: The Health and Human Services Department will be providing an update on COVID-19.

7

AGENDA


Agenda Category: Proclamation – County Administrative Office Agenda Title: PROCLAIM JUNE 2020 AS LGBTQ PRIDE MONTH Presented by: Stephen Rhodes – County Administrative Office

COUNTY ADMINISTRATOR’S RECOMMENDATION: Proclaim June 2020 as LGBTQ Pride Month.


Date: 06/02/20

SUMMARY: Washington County has a vibrant lesbian, gay, bisexual, transgender and questioning (LGBTQ) community who deserve to be treated fairly, equally and made to feel safe. Although there have been many accomplishments to extend equity and inclusion to the LGBTQ community, more work remains to be done. In an effort to recognize the ongoing struggle for dignity and equality that our LGBTQ neighbors experience and demonstrate Washington County’s commitment to celebrating our great diversity, this proclamation dedicates the month of June 2020 as LGBTQ Pride Month. Attachment: Proclamation

9

Proclamation Board of Commissioners for Washington County

A PROCLAMATION IN HONOR OF LGBTQ PRIDE MONTH WHEREAS, the battle for dignity, equality and personal safety for lesbian, gay, bisexual, transgender and questioning people is reflected in the tireless commitment of the LGBTQ community, as well as dedicated advocates and allies who strive to forge a more inclusive society; and WHEREAS, President Bill Clinton, on June 2, 2000, declared June "Gay & Lesbian Pride Month" to commemorate the June 1969 Stonewall Uprising in Lower Manhattan and on June 1, 2009, President Barack Obama expanded the commemoration further by declaring June to be Lesbian, Gay, Bisexual and Transgender Pride Month; and WHEREAS, LGBTQ Americans, including those who live in our local communities, face hate and discrimination simply for being who they are and for who they love and there remains much work to do to extend the promise of our country to every person; and WHEREAS, the landmark Supreme Court decision of 2015 guaranteeing marriage equality in all 50 States was a historic victory for LGBTQ Americans and continues to affirm our belief that we are all more free when we are treated as equals; NOW, THEREFORE, BE IT RESOLVED, that on this 2nd day of June 2020, the Washington County Board of Commissioners does hereby proclaim June 2020 as Washington County's Lesbian, Gay, Bisexual, Transgender and Questioning Pride Month; and encourages all community residents to eliminate prejudice wherever it exists and to celebrate our great diversity by celebrating our LGBTQ friends and neighbors.

___________________________________________ Kathryn Harrington, Washington County Board Chair

___________________________________________ Recording Secretary

___________________________________________ Minute Order

10

AGENDA


Agenda Category: Boards and Commissions

Agenda Title: APPOINT MEMBERS TO WASHINGTON COUNTY AGING AND VETERAN SERVICES ADVISORY COUNCIL

Presented by: Marni Kuyl, Director of Health and Human Services

DEPARTMENT’S REQUESTED ACTION: Appoint Gary O’Neal, Yaroslav Kucheryavenko, Erin Miller and Robert Newton as new members and Chris Wiley as an alternate member to the Aging and Veteran Services Advisory Council, with terms ending June 30, 2023.

Agenda Item No. 5.a.Date: 06/02/20

SUMMARY: The Washington County Aging and Veteran Services Advisory Council (AVSAC) consists of 13 regular members, and up to six alternate members. In accordance with the Older Americans Act (OAA), the advisory council shall include individuals and representatives of community organizations who will help to enhance the leadership role of the Area Agency on Aging in developing community-based systems of services. The 13 advisory council members shall be more than 50 percent older persons, representatives from minority communities, representatives of older persons, representatives of health care provider organizations, representatives of supportive services providers organizations, persons with leadership experience in the private and voluntary sectors, local elected officials, veterans and the general public. Each member is appointed to a renewable three-year term.

Currently, 11 vacancies exist on the Aging and Veteran Services Advisory Council. The Department requests your Board appoint Gary O’Neal, Yaroslav Kucheryavenko, Erin Miller and Robert Newton as new members and Chris Wiley as an alternate member to the Aging and Veteran Services Advisory Council.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Member applications reviewed and approved by the Aging & Veteran Services Advisory Council.

Legal History/Prior Board Action: The Board authorized a six-week recruitment from January 26 to March 8, 2020. The applications were reviewed at your Board’s work session on May 19, 2020.

Budget Impacts: n/a

Attachment: Member Matrix

11

REVISED

AnaNoy

Highlight

Aging and Veteran Services Advisory Council

Description: Planning for future services and reviewing current programs are two key roles for these 19 volunteers (13 regular and 6 alternate members). Their community ties and personal or professional familiarity with issues facing seniors and veterans make them an invaluable resource for Washington County Disability, Aging & Veteran Services and the Board of Commissioners. The Council advises the department on policy, programs, and actions affecting the delivery of services and generally serves as an advocate for veterans and the elderly.

Member Description: Nineteen members (13 regular and 6 alternate) including: consumers over age 60, minority, an elected official, veterans’ healthcare provider, veteran’s provider, general public, under 60 veteran and rural

Term Length: 3 years

Term Limit: 3 Years

Vacancy Total: 10

Applicant Total: 9

District* First

Appointed Term

Expires Position Category New Applicants Recommended for Appointment Erin Miller 1 General Public Gary S O'Neal 2 60+ Veteran Robert A. Newton 4 60+ Veteran Christine "Chris" L Wiley 3 Veteran/ Alternate Yaroslav Kucheryavenko 1 60+ Minority Members with Expiring Terms Seeking Reappointment

Other Applicants Jessica A Cassidy 2 General Public Moving out of state Shaun Savage Did not come to

interview Suzanne S VanSlyke Did not come to

interview Bryan Tatum New application/haven’t

interviewed yet Current Members Pam M Carpenter 4 4/2/19 6/30/22 Alternate Bob Ludlum 3 6/2/15 6/30/21 General Public Elaine M Wells 1 7/1/18 6/30/21 General Public Seferina Deleon Dale 4 4/2/19 6/30/22 60+ Minority Christopher G Kempton 1 4/2/19 6/30/22 -60 MinorityMatthew McKean 2 6/2/15 6/30/21 General Public Kimberly Goddard-Kropf 1 4/2/19 6/30/22 General Public Commissioner Jerry Willey 4 1/29/19 12/31/22 BOC Liaison - Non-

voting Karen R O'Donnell 4 7/1/18 6/30/21 Health Care Provider

12

REVISED

AnaNoy

Highlight

Expiring Terms (Not seeking Reappointment) Dave Schamp 4 7/1/17 6/30/20 General Public resigned Michelle W Valfre 1 7/1/17 6/30/20 General Public resigned John Hartner 4 6/1/14 6/30/20 60+ Veteran resigned Sheryl Stafford 4 7/1/17 6/30/20 General Public resigned

Mid-Term Vacancies Ronald Thompson 4 11/20/12 6/30/21 Elected Official Deceased Michele Limas 3 6/28/16 6/30/19 General Public Resigned Nichole George 3 4/2/19 6/30/21 General Public Resigned Current Vacant Positions

4/2/19 6/30/22 Alternate 4/2/19 6/30/22 Alternate 7/1/18 6/30/21 Elected Official 7/1/18 6/30/21 General Public 7/1/17 6/30/20 General Public 7/1/17 6/30/20 60+ Veteran 7/1/17 6/30/20 General Public

* For information purposes only; members are not appointed by Commissioner District.**Appointed by position***Appointed by position and non-voting member ****Currently ineligible because of Community Development Code (Section 107-2) restrictions on Planning Commission membership: no more than two members engaged principally in the buying, selling, or developing of real estate; and no more than two members engaged in the same occupation.

N/A indicates the person does not live in Washington County but has work interests in the County.

13

AGENDA


Agenda Category: Consent – Boards and Commissions (All CPOs) Agenda Title: APPOINT MEMBERS TO THE HOUSING ADVISORY COMMITTEE (HAC) Presented by: Komi P. Kalevor, Executive Director SUMMARY: On June 20, 2017, the Board approved a Resolution and Order (HA RO 17-2) that expanded the membership of the Housing Advisory Committee from nine to fifteen members and increased membership terms to 4 years in order to more effectively represent affordable housing interests in Washington County. The committee’s membership should consist of:

• Two (2) Members who are persons being assisted by the Housing Authority; • One (1) Member involved in the Finance profession; • One (1) Member representative of the Elderly; • One (1) Member representative of Minority Groups; • One (1) Member drawn from officials of Social Service organizations; • One (1) Member drawn from either Design/ Architectural/ Engineer professions; • One (1) Member drawn from Real Estate/ Development/Construction; • One (1) Member involved in Urban and Regional Planning; • One (1) Member involved in Property Management; • One (1) Member representing Veterans; and • Four (4) Members at large.

The Board authorized recruitment for two expiring positions (Member-At-Large and Social Services Representative) starting December 12, 2019 and ending January 14, 2020. The Board also authorized recruitment for the Minority Representative and Housing Authority Resident positions from October 5, 2019-November 26, 2019. Appointment recommendations were discussed during the May 19, 2020, work session. Attachment: Matrix

DEPARTMENT’S REQUESTED ACTION: Make three new appointments to the Housing Advisory Committee: Eric Schmidt as a Member-At-Large for a position expiring March 31, 2024; Renee Brouse as a Member-At-Large for a position expiring March 31, 2021; and, Balen Younis for the Minority Groups Representative position that expires March 31, 2022. Make the following re-appointment to the Housing Advisory Committee: Katherine Galian to the Social Services Organization position for a term expiring March 31, 2024.

Agenda Item No. 5.b.

Date: 06/02/20

15

Housing Advisory Committee

Description: The Committee assists the Housing Authority Board of Directors and the Housing Authority to provide affordable housing.

Member Details: Fifteen representatives from real estate, property management, finance, construction, design, planning, social service providers, minority groups, elderly groups, veterans and public housing help the Housing Authority and the Board of Directors with this task. The Committee assists the Board of Directors by making recommendations on countywide housing policy issues as well as policies affecting operations of the County's four core housing programs.

Term Length: 4 years

Term Limit: 2 terms (unless filling a current term vacancy) Vacancy Total: 6

Applicant Total: 11

District* First Appointed Term Expires Position New Applicants Recommended for Appointment Renee Brouse 3 Member-at-Large Balen Younis 2 Minority Groups Eric Schmidt 1 Member-at-Large Members with Expiring Terms Seeking Reappointment

Katherine Galian 1 8/15/17 3/31/20 Social Service Organization

Other Applicants Brian Burdett 1 Dan Mason 4 Melissa Laird 2 Shaun Savage 2 Janice A Asher 1 Narendar Sahgal 2 Shane Vertner 4

Current Members Gary Whiting 2 4/16/13 3/31/23 Real Estate, Development, Construction Dave Bachman 3 4/16/19 3/31/23 Property Management Melinda Bell 2 8/15/17 3/31/21 Housing Authority Representative Jason Hitzert 1 11/21/17 3/31/21 Member-at-Large Sid Scott 4 7/16/13 3/31/23 Design/Architecture/Engineering Sheila Greenlaw-Fink N/A 11/21/17 3/31/21 Finance Cindi Otis 1 11/21/17 3/31/22 Elderly Representative Vince Chiotti N/A 11/21/17 3/31/22 Urban and Regional Planning Benjamin Sturtz N/A 4/7/15 3/31/22 Member-at-Large

Current Vacancies 3/31/22 Minority Groups 3/31/21 Member-at-Large 3/31/20 Member-at-Large 3/31/20 Housing Authority Representative 3/31/22 Veteran’s Representative * For information purposes only; members are not appointed by Commissioner District. N/A indicates the person does not live in Washington County but has work interests in the County.

16

AGENDA


Agenda Category: Action – Land Use & Transportation (ALL CPOs) Agenda Title: AMEND THE FY 2019-20 ROAD MAINTENANCE PROGRAM Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Approve the Resolution and Order adopting the proposed amendments to the FY 19-20 Road Maintenance Program as described in Exhibit 1. COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.


Date: 06/02/20

SUMMARY:

The adopted FY 2019-20 Road Maintenance Program needs to be amended to include mid-year adjustments that may be performed by contract or by County crews prior to July 1, 2020. The amendments are described in Exhibit 1 in the attached Resolution and Order. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: The FY 2019-20 Road Maintenance Program was adopted by your Board on June 18, 2019 via Resolution & Order 19-59 and amended on Nov. 12, 2019 via Resolution & Order 19-103. Budget Impacts: None. These amendments can be accommodated within the adopted FY 2019-20 budget. Attachments: Resolution and Order, including: Exhibit 1: Table of Mid-Year Adjustment Activities

17

RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL

155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

IN THE BOARD OF COUNTY COMMISSIONERS 1

FOR WASHINGTON COUNTY, OREGON 2

In the Matter of Amending the ) RESOLUTION AND ORDER 3 Department of Land Use & Transportation ) 4 Operations Division Road Maintenance Program ) 5 for FY 2019-20: Amending Resolution ) No. _____________________ 6 and Order No. 19-59 ) 7

This matter having come before the Board at its meeting of June 2, 2020; and 8

It appearing to the Board that Goal 11 of the Washington County Transportation System 9

Plan 2014 (A-Engrossed Ordinance No. 768) directs that road maintenance and reconstruction 10

expenditures be prioritized each year; and 11

It appearing to the Board that Goal 11 of the Washington County Transportation System 12

Plan 2014, including Table 6, (the Road Maintenance Priority Matrix) and Objective 11.2 (relating 13

to adopting levels of service for certain transportation assets), serve as a guide for determining the 14

most cost-effective and efficient provision of services so as to further the public safety and welfare; 15

and 16

It appearing to the Board that on June 18, 2019, this Board adopted Resolution and Order 17

No. 19-59 adopting the FY 2019-20 Road Maintenance Program; now, therefore, it is 18

RESOLVED AND ORDERED that Resolution and Order No. 19-59 is amended as follows: the 19

mid-year adjustments to the FY 2019-20 Road Maintenance Program (Exhibit 1), attached hereto, 20

is hereby added to the FY 2019-20 Road Maintenance Program for the Operations Division of the 21

Department of Land Use & Transportation; and it is further 22

18

RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL

155 N. FIRST AVE, SUITE 340 ~ MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

RESOLVED AND ORDERED that the FY 2019-20 Road Maintenance Program as amended 1

herein constitutes the policy directive of the Board of County Commissioners, as regards to 2

allocation of scarce resources so as to further public safety and welfare; and it is further 3

RESOLVED AND ORDERED that the Department of Land Use & Transportation is directed to 4

implement this Program commencing on the date of this Resolution and Order. 5

Dated this 2nd day of June, 2020. 6

BOARD OF COUNTY COMMISSIONERS 7 FOR WASHINGTON COUNTY, OREGON 8 9

______________________________________ 10 CHAIR KATHRYN HARRINGTON 11 12

______________________________________ 13 RECORDING SECRETARY 14 15 Approved as to form: 16 17 Cortney D. Duke-Driessen 18 Sr. Assistant County Counsel 19 Dated and Signed: May 14, 2020 20 R&O#____________ 21 22

19

EXHIBIT 1

Road Number Road Name From To Class Each Work Program Item(s)109800 Barnes Rd Stark St Saltzman Rd UA 1 Remove Landscape Island

109800 Barnes Rd Stark St Saltzman Rd UA 1 Machine Patch

109800 Barnes Rd Stark St Saltzman Rd UA 1 Striping

223600 Scoggins Valley Rd Park Entrance West Shore Dr (nw) RC 1 Crack Sealing

223600 Scoggins Valley Rd Park Entrance West Shore Dr (nw) RC 1 Machine Patch

228900 Spring Hill Rd Yamhill Co. Jur. Hwy 47 RC 1 Ditch Maintenance

228900 Spring Hill Rd Yamhill Co. Jur. Hwy 47 RC 1 Culvert Replacement






140200 Dilley Rd Dudney Rd Stringtown Rd RL 1 Ditch Maintenance

162200 Hergert Rd Private drive (s) Nursery Rd RL 1 Ditch Maintenance

187100 Mason Hill Rd Jackson School Rd Jarrel Rd RL 1 Culvert Replacement

202900 Old Wilson River Rd Gales Creek Rd End of Pavement RL 1 Ditch Maintenance

202900 Old Wilson River Rd Gales Creek Rd ODF gate (w) RL 1 Culvert Replacement

206200 Parson Rd Balm Grove Lp Timmerman Rd RL 1 Ditch Maintenance

224300 Sell Rd Green Mountain Rd Pihl Rd RL 1 Ditch Maintenance

Mid-year Adjustments to the FY2019-2020 Road Maintenance Program

Projects funded By Road Fund to be added

June 2, 2020

20

AGENDA


Agenda Category: Action – Office of Community Development

Agenda Title: APPROVE THE SUBSTANTIAL AMENDMENT TO THE 2019 ACTION PLAN WHICH INCLUDES CARES ACT FUNDING AND AWARD PROJECT AGREEMENTS TO COMMUNITY ACTION

Presented by: Jennie H. Proctor, Program Manager, Office of Community Development

COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 6.b.Date: 06/02/20

SUMMARY: The purpose of this agenda item is twofold: 1). to request the Board’s approval of the amendment to the 2019 Action Plan which incorporates the CARES Act funding under the Community Development Block Grant program (CDBG-CV) and the Emergency Solutions Grant program (ESG-CV), and 2). to approve two awards to Community Action for CARES Act funding.

On March 27, 2020, the federal government approved the CARES Act which provided $5 billion for the CDBG program and $4 billion for the ESG program. HUD has abbreviated the program names as CDBG-CV and ESG-CV. For ESG-CV, the first $1 billion has been allocated based on the regular program formula resulting in $662,721 for Washington County. For CDBG-CV, the first $2 billion has been allocated based on the regular formula resulting in $1,311,034 for Washington County. HOME was not allocated additional resources, however, allowed percentages for Community Housing Development Organization (CHDO) Operating Support and Administration were increased to allow greater flexibility during the pandemic, resulting in a redistribution of funds.

(continued)

Attachments: Simplified Matrix of CDBG-CV and ESG-CV Funding Allocations

A copy of the Amended 2019 Action Plan is linked online and available at the Clerk’s Desk.

DEPARTMENT’S REQUESTED ACTION: 1). Approve the amended 2019 Action Plan to incorporate the CARES Act funding under the CDBG-CV and ESG-CV programs. 2). Approve CDBG-CV and ESG-CV project agreements with Community Action for $748,000 and $506,449 respectively

21

Click here to view presentation slides.

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_06-02-20_6b_OCD-Action-Plan-Amendmemt.pdf

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_06-02-20_6b_OCD-Action-Plan-Presentation.pdf

APPROVE THE SUBSTANTIAL AMENDMENT TO THE 2019 ACTION PLAN WHICH INCLUDES CARES ACT FUNDING UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE EMERGENCY SOLUTIONS GRANT PROGRAM BOC 06/02/20 The Office of Community Development (OCD), in conjunction with Hillsboro and Beaverton, held several consultations with organizations involved in housing, homelessness, business and human services. In total, 42 agencies participated in virtual meetings or through one-on-one surveys. Consultation group leaders explored service providers’ concerns, needs, current policies, and other funding sources that serve their clientele. The highest area of need voiced by clients is for meeting basic needs: current rental assistance, assistance with past rent once the state moratorium on evictions is lifted, outreach to homeless populations, utility assistance (primarily water), food provision, and transportation. For communities of color, the apparent needs are for maintaining stable housing, being able to clearly understand vital communications in familiar languages and accessing resources that are often available primarily online. For hard-hit small businesses (microenterprises) in Washington County, the need is for technical assistance and grants/loans so they can recover and relaunch their businesses. In summary, common themes were rent and utility assistance, access to resources, and small business support. As the needs are beyond the ability of these two programs to address on their own, staff considered what input suggested were the highest priorities. The allocation plan was built on information collected from the consultations with the service provider agencies, communication from the Racial Equity Collaborative, daily news reports about the number of unemployment filings, news reports generally about loss of businesses, and input provided by the Housing and Supportive Services Network and the Policy Advisory Board. As a result of the infusion of the additional funds, OCD is required by HUD to provide an amendment to the 2019 Action Plan which can be found at: https://www.co.washington.or.us/CommunityDevelopment/Planning/2020-2024_Planning_Efforts/community-involvement.cfm The Plan was available for public comment from May 20th through May 27th culminating in a public hearing in front of the Policy Advisory Board (PAB) on May 27th at 7:00 p.m. The PAB endorsed this Plan for your approval. The following sections of the PY2019 Action Plan were amended:

• AP05 – Executive Summary • AP10 – Consultations • AP15 – Expected Resources • AP35 – Projects

22

https://www.co.washington.or.us/CommunityDevelopment/Planning/2020-2024_Planning_Efforts/community-involvement.cfm

https://www.co.washington.or.us/CommunityDevelopment/Planning/2020-2024_Planning_Efforts/community-involvement.cfm

APPROVE THE SUBSTANTIAL AMENDMENT TO THE 2019 ACTION PLAN WHICH INCLUDES CARES ACT FUNDING UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE EMERGENCY SOLUTIONS GRANT PROGRAM BOC 06/02/20 As a result of the Amendment, Washington County will award two contracts with Community Action to assist in carrying out CARES Act assistance. Under the CDBG-CV program, Washington County will award $748,000 to Community Action to provide rent assistance to households impacted by COVID. A small portion of the funds (approximately $20,000) will pay for contracted services with Oregon Law Center, Fair Housing Council of Oregon and/or Community Alliance of Tenants to provide technical assistance to culturally specific agencies who may have questions about impacts to the populations they serve. Under the ESG-CV program, Washington County will award $506,449 to Community Action to provide rent assistance (prevention and re-housing) to households impacted by COVID. In addition, the agency will fund street outreach activities to ensure expanded access to services including health services to people who are literally homeless. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): There is no known opposition to the plan. Legal History/Prior Board Action: There has been no prior Board action on the CARES Act funding for the CDBG-CV and ESG-CV programs. Budget Impacts: An additional $662,721 in ESG-CV funding and $1,311,034 in CDBG-CV funding will be added to the Office of Community Development budget. Staff will work with Finance on the supplemental budget.

23

ESG-CV Allocation Proposal (Total Allocation: $662,721)*

Subrecipient Eligible Activity Funding Amount

Regulatory Limits Performance Indicator (# and Types of People to be

served)

Community Action Organization

Street Outreach $45,000 Regular Emergency Solutions Grant (ESG) limits are waived for the ESG-CV (Emergency Solutions Grant-covid19) funding.

Number: 150 Type: Individuals

Rapid Re-Housing $211,449 n/a Number: Minimum of 78 individuals Type: Families and Individuals

Homeless Prevention

$250,000 n/a Number: Minimum of 120 individuals Type: Families and Individuals

Washington County Dept. of Housing

Services

Severe Weather Shelter

$90,000 Regular Emergency Solutions Grant (ESG) limits are waived for the ESG-CV (Emergency Solutions Grant-covid19) funding.

Number: 700 Type: Individuals

Washington County OCD

Admin $66,272 10% cap on amount available for Admin.

n/a

CDBG – CV Allocation Proposal (Total Allocation: $1,311,034)*

Subrecipient Eligible Activity Funding Amount

Regulatory Limits Performance Indicator (# and Types of People to be

served)

Community Action Organization Rent Assistance** $748,000 1-3 months of assistance. Could

be increased by HUD.

217 households (542 people) Would be less if assistance were expanded)

MESO Adelante Mujeres

Microenterprise Assistance $300,000*** N/A 160 businesses assisted

Washington County OCD Admin $263,034 20% cap on amount available for

Admin.

* HUD guidance on CARES Act funding is not available yet so some requirements may change. ** Funding may also support contracted services from Oregon Law Center, Fair Housing Council of Oregon and Community Alliance of Tenants. *** Allocations will be provided to MESO and Adelante Mujeres over the course of a two-year period as allowed by HUD as long as businesses are able to demonstrate COVID impact. Agency specific program budgets are still being developed. Unused funds may be used to support rent assistance.

24

Agenda Item No.

Date: 06/02/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 4M AWARD CONTRACT TO CONSTRUCT THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITY SRF PRILL DRYER AND VENTILATION UPGRADE PROJECT NO. 6941 TO RL REIMERS COMPANY

Agenda Title:

Nate Cullen, Managing Director Water Resource Recovery Operations and Services (mi) Presented by:

SUMMARY

The Durham Advanced Wastewater Treatment Plant recovers fertilizer using the Ostara struvite recovery system. The process relies on drying the prilled product for packaging. The physical dryer section of the process has corroded and must be replaced. In addition, the building that houses the struvite process requires improved ventilation in all spaces, especially in the sub-basement, to eliminate the established confined space classification for that area.

The project will include installing an upgraded prill dryer system with an increased drying capacity, a gas heater, a wider dryer enclosure with improved maintenance access, high-efficiency cyclone dust collector, and an upgraded HVAC system.

Clean Water Services (District) advertised for bids on April 27, 2020. The engineer’s estimate for the work is $475,000. District received and opened four bids on May 14, 2020. The bids range from $463,375 to $576,330.08. The lowest three bids are:

• R.L. Reimers Company $463,375 • Stettler Supply Company dba Stettler Supply & Construction $503,985• McClure and Sons, Inc. $569,807

The low bidder disclosed two subcontractors:

• Benton Electric, Inc.• HVAC, Incorporated

(continued)

REQUESTED ACTION

Award contract to construct the Durham Advanced Wastewater Treatment Facility SRF Prill Dryer and Ventilation Upgrade Project No. 6941 to R.L. Reimers Company in an amount not to exceed $463,375.

2.a.

25

AWARD CONTRACT TO CONSTRUCT THE DURHAM ADVANCED WASTEWATER TREATMENT FACILITY SRF PRILL DRYER AND VENTILATION UPDGRADE PROJECT NO. 6941 TO RL REIMERS COMPANY. 06/02/20

In response to COVID 19, Contractor’s safety plan will include provisions to comply with all local, state and federal guidelines The Contractor will designate a specific employee or officer to enforce compliance with all physical distancing policies and minimize contact with Owner’s personnel. Furthermore, the Contractor has agreed to cover all additional direct or indirect project costs related to any delays connected to COVID-19.

ADDITIONAL INFORMATION

Community Feedback: None

Legal History/Prior Board Action: None.

Budget Impact: This is a multiyear project. The Durham AWWTF SRF Prill Dryer and Ventilation Upgrade No. 6941 has $720,000 budgeted in Fiscal Year 2019-20. Additional funds will be requested in subsequent budgets.

Budget account: 112.000.0000.52240

26

Agenda Item No.

Date: 06/02/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 4BM

Agenda Title: FINAL PROJECT CLOSEOUT OF RIVER TERRACE SOUTH PUMP STATION AND ROY ROGERS GRAVITY PROJECT NOS. 6827/6883

Presented by: Nate Cullen, Managing Director Water Resource Recovery Operations and Services (jh)

SUMMARY

On October 2, 2018, Clean Water Services’ (District) Board of Directors (Board) awarded the contract to construct the River Terrace South Pump Station and Roy Rogers Gravity Project Nos. 6827/6883 (Project) to Tapani, Inc. in the amount of $7,289,000 by Minute Order 18-85.

The District has administrative authority to close out construction projects and release retainage. This information is provided to the Board as a final summary on construction performance and final completion of a major construction contract previously awarded by the Board.

The Project included providing all labor, equipment and materials necessary to complete the following:

• River Terrace South Pump Station, including triplex pump station, valve vault, building and allitems necessary to pump wastewater.

• River Terrace South Force Main, including 9,400 feet of 16-inch diameter PVC force main.• River Terrace North Force Main, including 1,800 feet of 16-inch diameter PVC force main.• Roy Rogers Road Gravity Trunk Sewer, including 4,700 feet of 24-inch PVC gravity sewer pipe.

All Project work is complete and in conformance with the contract. There were four Change Orders totaling $28,268. There are no outstanding claims or other issues on the Project. The final construction cost is $7,317,268, which reflects an overall increase of 0.4 percent.

ADDITIONAL INFORMATION

Community Feedback: None.

Legal History/Prior Board Action: None.

(continued)

REQUESTED ACTION

None – Informational report.

2.b.

27

FINAL PROJECT CLOSEOUT OF RIVER TERRACE SOUTH PUMP STATION AND ROY ROGERS GRAVITY PROJECT NOS. 6827/6883 06/02/20

Budget Impact: District has accepted the construction of the River Terrace South Pump Station and Roy Rogers Gravity Project Nos. 6827/6883. District issued a partial release of retainage in the amount of $254,411.72 on February 18, 2020, and will release the remaining retainage to Tapani, Inc. in the amount of $104,136.21.

Budget account: 112.000.0000.52240

28

AGENDA


Agenda Category: Consent – Land Use & Transportation (ALL CPOs) Agenda Title: AWARD FIVE-YEAR CONTRACT FOR LIQUID ASPHALT (2020.033B) Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Award a five-year requirements contract for liquid asphalt to Albina Asphalt for a total contract amount of $2,500,000 through June 30, 2025. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.c.

Date: 06/02/20

SUMMARY:

Liquid asphalt is used for chip seals, which are a preservation technique used to extend the life of a road and to restore the wearing surface. Liquid asphalt is acquired using a five-year requirements contract. Bids for requirements contracts use estimated annual quantities to enable vendors to establish volume discount pricing. Actual purchase quantities vary depending on actual County needs and budget for the product.

The required legal advertisement and Invitation to Bid documents for liquid asphalt suppliers were released on April 1, 2020, with a bid closing date of April 23, 2020. The bid closing date was extended by addendum to April 30, 2020. Albina Asphalt was the only bidder and their unit prices are included in Exhibit 1.

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: The current contract for liquid asphalt expires June 30, 2020. That contract was approved by your Board on June 2, 2015 as Minute Order 15-163.

Budget Impacts: The not-to-exceed contract amount, over five (5) years, is $2,500,000. Actual annual expenditures will depend on the quantity used and the product selected. These expenditures are programmed into each year’s budget for road maintenance. Attachment: Exhibit 1: Liquid Asphalt Unit Prices – 2020.033B

29

Exhibit 1

Description Unit of

MeasureQuantity Unit Cost Total

CSS‐1 or CSS‐1h Tons 50 $310.00 $15,500.00

HFE‐100S Tons 750 $488.00 $366,000.00

HFRS‐P1 Tons 250 $488.00 $122,000.00

HFRS‐P2 Tons 600 $498.00 $298,800.00

RS‐LTP Tons 250 $488.00 $122,000.00

HFMS‐2S Tons 100 $508.00 $50,800.00

Total $975,100.00

Liquid Asphalt Unit Prices1 ‐ 2020.033B

Vendor: Albina Asphalt

1 Albina Asphalt was the only bidder

30

AGENDA


Agenda Category: Consent – Land Use & Transportation (ALL CPOs)

Agenda Title: AWARD FIVE-YEAR CONTRACT FOR HOT MIX ASPHALTIC CONCRETE (2020.037B)

Presented by: Stephen Roberts, Director of Land Use & Transportation

DEPARTMENT’S REQUESTED ACTION: Award a five-year requirement contract for hot mix asphaltic concrete to Baker Rock Resources, Lakeside Industries, Knife River and Oregon Asphaltic Paving, LLC for a total contract amount of $4,000,000 through June 30, 2025.


I concur with the requested action. Agenda Item No. 2.d.Date: 06/02/20

SUMMARY:

Hot mix asphaltic concrete (HMAC) is used for paving roads, filling potholes and patching utility trenches in roads. HMAC is acquired using a five-year requirements contract. Bids for requirements contracts use estimated annual quantities to enable vendors to establish volume discount pricing. Actual purchase quantities vary depending on actual County needs and budget for the product.

The required legal advertisement and Invitation to Bid documents for HMAC suppliers were released on April 17, 2020, with a bid closing date of May 8, 2020. The bid closing date was extended by addendum to May 11, 2020. Four responsive bidders submitted bids and their unit prices are shown in Exhibit 1.



Legal History/Prior Board Action: The current contract for hot mix asphaltic concrete expires June 30, 2020. That contract was approved by your Board on June 16, 2015 as Minute Order 15-184.

Budget Impacts: The not-to-exceed contract amount over five (5) years is $4,000,000. Actual annual expenditures will depend on the quantity used and the product selected. These expenditures are programmed into each year’s budget for road maintenance.

Attachment: Exhibit 1: Hot Mix Asphaltic Concrete Unit Prices – 2020.037B

31

Exhibit 1

DescriptionUnit of


Level 2, 3/8 Inch Dense, HMAC Tons 2000 $48.25 $96,500.00


Level 2, 1/2 Inch Dense, HMAC Tons 34000 $46.25 $1,572,500.00

Total $1,830,875.00

DescriptionUnit of



Level 2, 3/4 Inch Dense, HMAC Tons 3500 No Bid No Bid


Total $1,918,000.00

DescriptionUnit of





Total $2,020,450.00

DescriptionUnit of





Total $2,060,000.00

Hot Mix Asphaltic Concrete Unit Prices ‐ 2020‐037B

Baker Rock Resources

Knife River

Lakeside Industries

Oregon Asphaltic Paving, LLC

32

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 1)

Agenda Title: APPROVE INTERGOVERNMENTAL AGREEMENT WITH TUALATIN VALLEY WATER DISTRICT FOR THE CONSTRUCTION OF WATERLINE IMPROVEMENTS RELATED TO THE 112TH AVENUE CULVERT REPLACEMENT PROJECT


DEPARTMENT’S REQUESTED ACTION: Approve Intergovernmental Agreement with Tualatin Valley Water District and authorize its execution upon completion of the County’s contract review process.



Agenda Item No. 2.e.Date: 06/02/20

SUMMARY:

The existing culvert (#1705) on NW 112th Avenue at Autumn Creek, a tributary of Johnson Creek, is in poor condition. It will be replaced this summer with a new corrugated metal pipe culvert designed for fish passage.

A Tualatin Valley Water District (TVWD) waterline conflicts with the construction of the culvert replacement project. TVWD desires to include the construction of waterline improvements on NW 112th Avenue within the limits of the County’s project. This agreement will regulate all activities that the County and TVWD require to construct the waterline improvements in coordination with the road project. TVWD will fund construction of the waterline improvements at an estimated cost of $45,279.65. Construction will be managed by the County and is anticipated to begin in August 2020 and be completed by the end of September 2020.



Legal History/Prior Board Action: None

Budget Impacts: None

Attachment: Exhibit A – Vicinity Map

33

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_06-02-20_2e_TVWD-IGA.pdf

n

n

n

n

WEST HAVEN

HOLLY SPRINGS

NW

LN

BARNES

WASHINGTON

KNOLL

SW

ST

LUCERNE

AV

VIEW

REEVES ST

TIMBERVIEW

ST

90TH P

LAV

SELB

A

RD

RD

SW

WOOD W A RDLYNNRIDGE

ORCH

ARD

MAYF

IELD

TER

ALDE

RI DGE

TER

ST

PL

100TH

SHADYWOOD LN

94T

H

DR

WAYNE

WHITE

OAK

CH O P IN LN

106TH

SUN

102ND

89TH

MONTREUX

NW

LN

CT

DR

CREST

AV

TODD ST

SHERRYCEDA

R HILL

S BLV

DASH

DR

Cedar

SW

DR

93RD

FOOTHILL

AV

WIN DW OOD

111TH

CT

WINTHROP

93RD P

L

FLOTOMAALPENGLOW

217

CT

LN

ZERMATT

PARKWOOD

AV

O RI NDA

WASHINGTON ST

PARK

CT

COPELAND

DELMONT

AV

W A Y

CT

106TH

87TH

ST90T

H

ALCOT

T

ST

TER

AV

TAYLOR

TORR

EYVIE W

CINDER

SW

CT

STST

BARTHA

TER

LEAHY

NW

RUSTICA

DR

CT

94TH

104TH

AV

SPRINGCREST

CT

TER

NW

AV

LN

CT

WALTERS LN

ST

BARNES

NW

SW

DR

RDBOWMONT

SW

CORBY

DR

119TH

CT

DR

STARK

AV

WILSHIRE

RDAV

BERMAR

WY

RD

WY

SHILO

HILLCROFT

DR

AV

AV

BELVI

DERE

95TH

AVE

MOUNTAIN

TER

WILSHIREHILLDAL E

ST

CELESTE

AV

LANEWOOD

98TH

LN

95TH

AV88T

H

MURLEA

DOUG

LAS

WARWICK

117TH

DOWN

DR

WYRD

ST

DR

HENSON

ST

BARNES

FALLIN

G

AV

EGGERS

BERKSHIRE

120TH

PL

DR

TER

91ST

LEE ST

MOZA

RT

TOR R

EYVIEW

97TH

HICRE ST ST

MONTEREY

ABERCROMBIE

SW

FOX

SW

105TH

BRIE

LYNNRIDGE

LEE ST

CHOBAN LN

AVE

109TH

AV

AVE

SW 11

7TH AV

AV

ST

AV

MAYFIELD

ST

AVE

SW

PL

ST

88TH

MUIRWOOD

SW

107TH

CT

110TH

AVE

ARBORVIEW

ST

SPRING

DR

TER

LEAHY

PL

RD

COPELAND

HOLLOW CT

LEAHY RD

MURLEA LN

EDGEWOODWAKEFIELD

PL

CT 99TH

AV

INGLEWOOD

AV

HARVEST MILL

AV

CT

LOST

SPRIN

GS

90TH

TREBLE

90TH

CT

LN

LEAHY

DRBERKSHIRE

TAYLOR

97TH A

V

93RD

110TH

AV

WAY

121ST

AV

88TH

LN

WESTDA LE

AVE

ST

89TH

118TH

GAYLE

AVE

AV

MORRISON

LN

DR

ARTESA

AV

AV

ELDERBROOK

AV

BROOK SIDE

WILLIAMS ST

LUSANNE

STONE

BUTNER

99TH

TER

PARK

PL

BRADY

96TH

CT

LN

LNWEST STARK

BLVD

PL

WASHINGTON

ADELECT

101ST

PL

EMBER

111TH

113TH

LN

AVE

TER

WAY

86TH

SW

BALTIC

LEAHY

SW

WESTHAVEN

POINTER WY

LN

DOUGLAS

MEADE ST

VALERIA

ASHCREEK

DR

WATERS

TOMA

BLVD

ASH

LEAHY

MARL

OW

PORTOLA

LAMO

NDE

AVE

AVNW

118TH

SW

AV

107TH

MORRISON

ASH ST

AV

LN

LEE

Hills

LN

87TH A

V

ST

CT112TH

CEDAR FALLS

NW

ARDENWOOD

SW

EASTRIDGE

TRILLIUM CREEK

CT

LN

WAY

LNIRVING

HILLS

SPRIN

G

ST

89TH

WINTER PARKSW

CEDA

RHIL

LS

AV

92ND 87TH TER

FORESTA TER

DR

SW

114TH

LAURINDA

88TH

CT

TER

99TH A

V

TER

NW

116TH

87TH

TER

ST

AV

RD

KATHERINE

SOPRANO LN

93RD

9 2ND

LN

ST

SWTORREYVIE

W

CORNELL

ASH

PUMPKIN

98TH

AVLYNNVALE

LN

WASHINGTON

SALMON

ST

87TH

ST

WAY

PL

INGLEWOOD

PARKWOOD

AV

ST

QUINN LNLN

86TH

WEDGEWOOD

DR ST

!

?g

?Ú

VICINITY MAP

NW 112TH AVENUE CULVERT REPLACEMENT

EXHIBIT A

Map Extent

-Department of Land Use & Transportation

Operations and Maintenance

Culvert #1705

34

AGENDA



Agenda Title: APPROVE INTERGOVERNMENTAL AGREEMENT WITH CITY OF HILLSBORO FOR THE CONSTRUCTION OF WATERLINE IMPROVEMENTS RELATED TO THE PATTON VALLEY CULVERT REPLACEMENT PROJECT


DEPARTMENT’S REQUESTED ACTION: Approve Intergovernmental Agreement with City of Hillsboro and authorize its execution upon completion of the County’s contract review process.



Agenda Item No. 2.f.Date: 06/02/20

SUMMARY:

The existing culvert (#50405) on SW Patton Valley Road at an unnamed tributary of Black Jack Creek is undersized and in poor condition. It will be replaced this summer with a reinforced concrete box culvert designed for fish passage.

A City of Hillsboro (City) waterline conflicts with the construction of the culvert replacement project. The City desires to include the construction of waterline improvements on SW Patton Valley Road within the limits of the County’s project. This agreement will regulate all activities that the County and City require to construct the waterline improvements in coordination with the road project. The City of Hillsboro will fund the construction of the waterline improvements at an estimated cost of $67,175.00. Construction will be managed by the County and is anticipated to begin in July 2020 and be completed by the end of August 2020.



Legal History/Prior Board Action: None

Budget Impacts: None

Attachment: Exhibit A – Vicinity Map

35

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_06-02-20_2f_Patton-Valley-Culvert_IGA.pdf

nnnn

OLD

FL U KE

CARO

L

DR

JOSH

UA

FERN

SW

WEST SH

O RE

ST

PAR K

ONEIL

VALLEY

SPRING

47

ST

HWY

SPEA

KS

SW COP ENHAV ER RD

SW

Gaston

PATTON

MILL

SAD DL EB A C K

STIM SON M AIN LIN E

HWY

OLD HWY 4 7

BATES

OAK

HEARTLA

ND

SW

COTTON WOOD

HWY

SW

LN

LN

47

ST

RD

SW FELLOWSH IP

3RD

OLD

HARDEBECK

RD

RD

OLD

VALLEY

SW

RD

VALLEY

47

SPRING

DR

RD

ST ST

SAN DS TROM

WITH YC OMB E

SW

SW

DR

DR ST

RD

SW

RD

SCOGGINS

6TH S

T

SOUTH

TRAIL

Seghers

SW

SW

BOYD

47

RD

GASTON RD

ST

SW

RD

ST

DR

SEGHERS

AMICK

SAL TER

PL

SW

RD

RD

SW

HERING

HILL

PL

CREEK

MAPLE

SW SP R INGH IL

LR D

HWY

LA SA LL E

RD

RD

SW

SW

RD

HILL

FRONT

ST

RD

3RD

2ND

DIXON MILL RD

ST

DUNDEE

DR

RICHMONDCH UR C H

BUR GAR SK Y

LOOK

INGGL

A SS D

R

ST

HILL

PATTON

SP RI N G HILL

SW

ETTER S

SW

DR

RD

SW

1ST

SEGH ER S

SW

LNRD

RD

SW HARDEBECK RD

SW

VAN DE HE Y

MAIN

!

?¹

VICINITY MAP

PATTON VALLEY ROAD CULVERT REPLACEMENT

EXHIBIT A

Map Extent

-Department of Land Use & Transportation

Operations and Maintenance

Culvert #50405

36

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 14) Agenda Title: APPROVE CONTRACT AMENDMENT 1.2 WITH AKS ENGINEERING &

FORESTRY FOR ENGINEERING DESIGN SERVICES FOR THE MAIN STREET/ BANKS ROAD/CEDAR CANYON INTERSECTION IMPROVEMENT PROJECT


DEPARTMENT’S REQUESTED ACTION: Approve Contract Amendment 1.2 with AKS Engineering & Forestry, LLC and authorize its execution upon completion of the County’s contract review process. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.g.

Date: 06/02/20

SUMMARY:

The department requests a contract amendment with AKS Engineering & Forestry, LLC (AKS) for engineering design services for the Main Street (Hwy 47) / Banks Road / Cedar Canyon Intersection project, which is part of the Major Streets Transportation Improvement Program (MSTIP) 3e. The project will install a traffic signal at the intersection, add center turn lanes on three of the approaches, remove a disused rail crossing on Banks Road, and construct associated bicycle and pedestrian facilities, street lighting, landscaping and water quality improvements. The Capital Project Services division is managing the project through the design, right-of-way and construction phases. AKS is the consultant selected to perform the preliminary and final engineering design for the project, based on their previous experience on this project and with other projects of a similar size, nature and complexity and because they have the necessary resources to complete this work in a timely manner. Staff has negotiated the scope of services and costs to provide roadway engineering services and construction engineering for this project. Sub-consultants on this project are Geotechnical Resources, Inc., Miller Consulting Engineers, Willamette Cultural Resources Associates and DKS Associates. Construction of the Main Street/Banks Road/Cedar Canyon Intersection project is scheduled to begin in summer 2021, with completion in summer 2022. (continued) Attachments: Vicinity Map

37

APPROVE CONTRACT AMENDMENT 1.2 WITH AKS ENGINEERING & FORESTRY FOR ENGINEERING DESIGN SERVICES FOR THE MAIN STREET/BANKS ROAD/CEDAR CANYON INTERSECTION IMPROVEMENT PROJECT BOC 06/02/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): The Banks City Council supports implementing a traffic signal at this intersection. Most people who attended a project open house on Dec. 7, 2017 supported installing a traffic signal at this location, though some had concerns with losing the “small town feel” from increased traffic and possible loss of business from those in the impacted area.

Legal History/Prior Board Action: • The Board approved a multi-year Professional Services Agreement for Civil Engineering

Services with AKS on May 19, 2015 (Minute Order 15-140). • The Board approved the MSTIP 3e funding program and project list on Oct. 4, 2016

(Resolution and Order 16-129). • Contracts for civil engineering work with fees that exceed $250,000 require Board

approval. Contract Amendment 1.2 is in the amount of $615,918.

Budget Impacts:

Estimate at Completion: $ 5,000,000 Spent to date (as of March 30, 2020): <$ 348,183> This contract: <$ 615,918> Balance Available: $ 4,035,899

38

NW CEDAR CANYON RD.

NW CREPS RD.

ËÊ47

NWASHTONDR.

NWDE

VONM

OORA

VE.

NW JA

RVIS

PL.

NWSC

OTTS

TON

TERR.

NW

MAPLECRESTW

AY

NW WILKES ST.

NW MARKET ST.

NW DEPOT ST.

NW OAK WAY

NW

ARB

ORP

ARK

LP.

NW

MA

IN S

T.

NW HW

Y 47

NW SUNSET HWY.

NW WILSON RIVER HWY.

NW BANKS RD.

NW SUNSET AVE.

NW OAK WAY

NW TRELLIS WAY

NW

SEL

LERS

RD.

W

e st Fork Dairy Creek

±KLF | May 18, 2020Not to Scale

Dept. of Land Use & TransportationCapital Project Services

ProjectLocation

MapLocation

VICINITY MAP

Main St / Banks Rd / Cedar CanyonIntersection Improvement Project

Project #100312

39

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS6


Agenda Title: APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE SW ROSA ROAD SIDEWALK (FARMINGTON ROAD TO 198TH AVENUE) PROJECT




Agenda Item No. 2.h.Date: 06/02/20

SUMMARY:

This County-managed project will complete sidewalk gaps along one side of SW Rosa Road to create a continuous pedestrian facility from Farmington Road to 198th Avenue. The project will also upgrade existing ADA ramps at 185th Avenue and portions of the existing stormwater pipe network along with added signing and striping.

Bids were opened on May 20, 2020. Construction is expected to begin in July 2020 with substantial completion anticipated in November 2020.


Community Feedback (Known Support/Opposition): This project was recommended for funding by the Urban Road Maintenance District Advisory Committee. Public outreach was conducted prior to the project selection and the community was generally supportive. An open house for this and several other area sidewalk projects was held in April 2019 and feedback from attendees was also generally positive.

Legal History/Prior Board Action: The Board included this project in the adopted Road Maintenance Programs for FY 2018-19 and FY 2019-20. The Board also approved a Declaration of Necessity to acquire ROW and easements for this project on March 17, 2020 (R&O 20-39).

(continued)

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Award the contract to the lowest responsive bidder and authorize its execution upon completion of the County’s contract review process.

41

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_06-02-20_2h_Bid-Award-Memo.pdf

APPROVE BID AWARD AND EXECUTE CONTRACT FOR THE SW ROSA ROAD SIDEWALK (FARMINGTON ROAD TO 198TH AVENUE) PROJECT BOC 06/02/20 Budget Impacts: The project is funded through the Urban Road Maintenance District (URMD) Pedestrian and Biking Improvement Program.

Project Budget: $ 2,448,000 Total Expenditures thru 4/24/2020: <$ 352,094 > Balance Available: $ 2,095,906

42

!

!

ËÊ10

SW

SKIVERDR.

SW 1

84TH

AVE

.

SW YEAGER LN.

SW FLORENCE ST.

SW MEADOWB

R OOK WAY

SW MAR

LIN

DR.

SWCRISP DR.

SW HAWKEYE LN.

SW OAK DR.

SW 1

91ST

AVE

.

SW 1

77TH

AVE

.

SW1 7

9TH

AVE.

SW WALQUIN CT.SW

194TH

CT.

SW

OAK CT.

SW SUMAC CT.

SW SPRINGFIELD ST.

SW BRISK LN.

SW 1

93RD

AVE

.

SW BUTTERNUT ST.

SW 1

86TH

TER

R.

SW NEWCAST LEDR

.

SW OAK ST.

SW KOST LN.

SW SUMAC LN.

SW SO UT

HVIEW ST.

SW ORLOV CT.

SW SUGAR PLUM LN.

SW 1

96TH

AVE

.

SW 1

97TH

PL.

SWBUTTERNUT DR.

SW PROSPECT ST.

SW LAPAZ CT.

SW199TH

CT.

SW19

5TH

CT.

SW18

9TH

CT.

SW 181ST PL.

SW R

OSA

RD.

SW1 8

2ND

AVE.

S W18

7THDR.

SW REMINGTON DR.

SW H

OFF

ERT

PL.

SW MURPHY CT.

SW 2

00TH

AVE

.

SW 1

80TH

AVE

.

S W1 8

8TH

AVE.

SW

PROSPECT LN.

SW PLUM

ERI A

WAY

SW JAYLEE ST.

SW 2

01ST

AVE

.

SW WHEELER CT.SW WESTWORD ST.

SW DELINE ST.

SW RO

B ERT LN.

SW

MONTE VERDI BLVD.

SW196TH

TERR.

SW IVY GLENN DR.

SW PROSPECT PL.

SW

R O SEDALE CT.

SW GRANADA DR.

SW DIVISION ST.

SW 1

90TH

CT.

SW1

78TH

PL.

SW176TH

AVE.

SW 1

95TH

AVE

.

SW184TH

PL.

SW1 8

6TH

P L.

SW1 8

9TH

PL.

SW 1

92ND

PL.

SW RICHARD CT.

SW BROAD OAK CT.

SW18

9TH

A VE .

SW 1

83RD

TER

R.

SW17

5THAVE.

SW 1

91ST

CT.

S W1 8

6TH

AVE.

SWBUTTERNUT PL.

SW188T HCT.

SW BROAD OAK BLVD.

SW MAGNOLIA LN.

SW

DOMINIE CT.

SWCASTLE

CT.

SW 1

87TH

AVE

.

SW WILDCAT LN.

SW STRIC KLAND DR.

SW188TH

PL.

S W177TH

P L.SW BARCELONA WAY

SW19

0TH

AVE .

SWCA

STLE DR.

SW MURPHY ST.

SW DEEPWELL CT.

SW VINCENT ST.SW

194

TH A

VE.

SW DELORIS LN.

SW 1 92N

DAV

E.

SW

WRIGHT ST.

SW 1

97TH

AVE

.

SWW

A

SHINGTOND R.

SW CELEBRITY ST.

SW DELINE ST.

SW 1

88TH

AVE

.

SW1 9

6TH

AVE.

SW VINCENT ST.

SW 1

95TH

AVE

.

S W19

2ND

AVE.

SW 1

79TH

AVE

.

SW 1

89TH

AVE

.

SW MADELINE ST.

SW GRANADA DR.

SW ANDERSON ST.

SW 1

80TH

AVE

.

SW 1

91ST

AVE

.

SW 1

85TH

AVE

.

SW FARMINGTON RD.

SW 1

98TH

AVE

.

SW KINNAMAN RD.

SW ROSA RD.

SW OAK ST.C elebr

ityCr

eek

Butternut Creek

±KLF | May 18, 2020Not to Scale


ProjectLocation

MapLocation

VICINITY MAP

SW Rosa RoadSW Farmington Road to SW 198th Avenue

Project #100373

ProjectLimit Project

Limit

43

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 12F)

Agenda Title: APPROVE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF FOREST GROVE FOR THE NW MARTIN ROAD PROJECT



I concur with the requested action. Agenda Item No. 2.i.Date: 06/02/20

SUMMARY:

NW Martin Road is a County road with its southernmost portion inside the City of Forest Grove. This project will improve Martin Road, including its intersection with Hwy 47. The project is part of the Major Streets Transportation Improvement Program (MSTIP) 3e.

The city has committed $740,000 towards the road project and requests additional waterline and sanitary sewer pipeline design and construction be added to the project at an estimated cost of $200,294. The city will be responsible for project costs as described in the agreement.



Legal History/Prior Board Action: • The Board approved the MSTIP 3e funding program and project list on Oct. 4, 2016

(Resolution and Order 16-129).• The Board previously approved contract amendments 3.1 (Minute Order 18-57) and 3.2

(Minute Order 19-196) with OBEC Consulting Engineers for project design services.

Budget Impacts: MSTIP 3e allocation: $ 7,400,000 Forest Grove commitment: $ 740,000 This Agreement: $ 200,294 Expenditures to date: <$ 934,914> Remaining: $ 7,405,380

Attachments: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Approve intergovernmental agreement with the City of Forest Grove and authorize its execution upon completion of the County’s contract review process.

45

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_06-02-20_2i_Forest-Grove-Martin-Road_IGA.pdf

CorneliusForest Grove

NW

PO

RT

ER

RD

.

NW

MC

KIB

BIN

RD

.

PO

PL

AR

ST.

BO

YD

LN

.

23RDPL.

25TH PL.

OS

BU

R

NS T.

N DAVIS ST.

RH

ODO

RAST.

S ALPINE DR.

JU

NIP

ER

ST.

MA

PLE

ST.

N 1

ST

PL

.

26TH AVE.

SP

RU

CE

ST.

25TH AVE.

19TH PL.

FIR

RD

.

S1

ST

AV

E.

22ND AVE.

CA

R

SON LP.

22ND PL.

OA

K S

T.

19THW

AY

PACIFIC AVE.

N ADAIR ST.

BASELINE ST.

NW

MAR

TINR

D.

QU

INC

E S

T.

SW

HW

Y 4

7

NW HWY 47

26TH AVE.

LA

UR

EL S

T.

YE

W S

T.

19TH AVE.

22ND AVE.

OA

K S

T.

MO

UN

TA

I N V

IEW

LN

.

24TH AVE.

��47

��8

Coun

cilCre

ek

Council Creek

±Map Date: June 05, 2019Prepared by: KLFNot to Scale


ProjectLocation

MAP

LOCATION

VICINITY MAP

NW Martin RoadHwy 47 to Verboort Road

Project #100313

46

AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 11, 15) Agenda Title: APPROVE CONTRACT AMENDMENT 4.1 WITH DAVID EVANS AND

ASSOCIATES FOR CONSTRUCTION ENGINEERING SERVICES FOR THE GASTON ROAD BRIDGE REPLACEMENT PROJECT


DEPARTMENT’S REQUESTED ACTION: Approve Contract Amendment 4.1 with DEA and authorize its execution upon completion of the County’s contract review process. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.j.

Date: 06/02/20

SUMMARY:

The department requests a contract amendment with David Evans and Associates (DEA) for construction engineering for the Gaston Road Bridge Replacement Project. The project will replace bridge #1243 on Gaston Road over Wapato Creek. The new single-span bridge will accommodate two lanes of vehicular traffic plus shoulders for cyclists and farm equipment. A water quality facility will be constructed to treat stormwater runoff. The Capital Project Services division is managing the project through the design, right-of-way and construction phases. DEA is the consultant selected to complete the project due to their bridge design and environmental engineering experience. Staff has negotiated the scope of services and costs with DEA to provide roadway and bridge engineering services for this project. The sub-consultant being utilized on this project for geotechnical support is Geotechnical Resources Inc (GRI). Construction is scheduled to begin summer 2020. (continued) Attachment: Vicinity Map

47

APPROVE CONTRACT AMENDMENT 4.1 WITH DAVID EVANS AND ASSOCIATES FOR CONSTRUCTION ENGINEERING SERVICES FOR THE GASTON ROAD BRIDGE REPLACEMENT PROJECT BOC 06/02/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): An open house was held on Oct. 10, 2019, and community feedback was generally positive. Legal History/Prior Board Action:

• The Board approved a multi-year Professional Services Agreement for Structural/Bridge Engineering Services with David Evans and Associates (DEA) on May 16, 2015, by MO 15-140 (BCC 15-0844).

• The Board approved Contract Amendment 4.0 with DEA for preliminary engineering services for this project on April 16, 2019, by MO 19-91.

Budget Impacts: The project is funded by the County’s share of state highway funds resulting from House Bill 2017.

Project Budget: $ 2,000,000 Total Expenditures thru April 30, 2020: <$ 468,583> This Amendment <$ 334,781> Balance Available $ 1,196,636

48

SW LASALLE RD.

SW BATES RD.

SW

OLD

HW

Y4

7

SW

SEGHERS RD.

SW WITHYCOMBE RD.

SW PATTON RD.

SW BURGARSKY RD.S

WH

AR

DE

BE

CK

RD

.

SW

CO

PE

NH

AV

ER

RD

.

SW VANDEHEY RD.

COTTONWOOD ST.

CO

ST

EL

LO

E D

R.

TR

AIL

ST. PARK ST.

CHURCH ST.

3R

D S

T.

W MAIN ST. 1S

TS

T.

6T

H S

T.

SW SOUTH RD.

SW

HW

Y47

FR

ON

T S

T.

SW

PATTO

NVA

LLE

YR

D.

E MAIN ST.

SW

SP

RIN

GH

ILL

RD

.

SW GASTON RD.

SW DIXON MILL RD.

SWSCOGGINS VALLEY RD.

��47

WapatoCreek

Tualatin River

YAMHILL

COUNTY

±Map Date: March 27, 2019Prepared by: KLFNot to Scale

Engineering and Construction Services

ProjectLocation

MAP

LOCATION

VICINITY MAP

Gaston Road Bridge Replacementover Wapato Creek

Project #100426

49

AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE AN AMENDMENT TO INTERGOVERNMENTAL AGREEMENT

WITH OREGON DEPARTMENT OF HUMAN SERVICES TO PROVIDE OREGON MONEY MANAGEMENT PROGRAM SERVICES

Presented by: Marni Kuyl, Director of Health and Human Services

DEPARTMENT’S REQUESTED ACTION: Authorize an amendment to IGA 159476 with Oregon Department of Human Services, to receive increased funds in the amount of $154,500 and extend the agreement one year, for a total contract amount of $346,740 for the period of July 1, 2020 through June 30, 2021. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.k.

Date: 06/02/20

SUMMARY: The Department requests your Board authorize amendment one to Intergovernmental Agreement (IGA) 159476 with Oregon Department of Human Services (DHS) to increase funding and extend the contract for one year providing Oregon Money Management Program (OMMP) services to consumers living in Washington and Columbia counties through June 30, 2021. County personnel provide OMMP services assisting seniors and people with disabilities to maintain peace of mind, independence and financial protection. The OMMP focuses on seniors and people with disabilities who are at risk of losing their independence due to inability to manage their finances. OMMP services allow consumers to retain significant independence while preventing financial mishaps from occurring, such as being evicted for nonpayment of rent or not having enough money by month's end to pay for food and other necessities. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): No known opposition. Legal History/Prior Board Action: Your board has approved annual OMMP revenue contracts for this service beginning in 2016. Budget Impacts: Increase to DAVS revenue budget for FY 20-21 in the amount of $154,500.

51

AGENDA


Agenda Category: Consent – Office of Community Development Agenda Title: APPROVE HOME INVESTMENT PARTNERSHIPS (HOME) PROJECT

AGREEMENT WITH REACH COMMUNITY DEVELOPMENT, INC. AND REACH BEAVERTON GP LLC FOR THE MARY ANN

Presented by: Jennie H. Proctor, Program Manager

DEPARTMENT’S REQUESTED ACTION: Approve the proposed HOME Project Agreement with REACH Community Development and its affiliate REACH Beaverton GP LLC subject to the County’s contract review process, and authorize the County Administrator to execute subsequent documents, as needed, to secure this award. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.l.

Date: 06/02/20

SUMMARY: The purpose of this agenda item is to request the Board’s consideration and approval of a HOME Investment Partnerships (HOME) Project Agreement with REACH Community Development, Inc and its affiliate REACH Beaverton GP LLC to construct the Mary Ann, a fifty four unit transit-oriented, affordable rental housing project for low income individuals located at 4601 SW Main Avenue, Beaverton. The 0.44 acre vacant site is located in the Old Town Beaverton neighborhood. The fifty-four units will be comprised of twenty-five one-bedroom units, twenty-six two-bedroom units and three three-bedroom units. Six units will be HOME assisted and eight units will be project-based Section 8 vouchers. This project will also include Housing Trust funds, Low Income Housing Tax Credits (LIHTC) and Phase I Metro Bond Funds. REACH Community Development, Inc, is a private nonprofit corporation based in Portland that owns and manages rental housing in Washington, Multnomah and Clark Counties. The Mary Ann will be the fourth REACH HOME funded project in Washington County. As a HOME project, all six (6) HOME assisted units will be rented at or below the Low HOME rent level. The HOME funds for this development come in partnership with an award of eight (8) project based Section 8 vouchers from the Washington County Department of Housing Services. The project agreement provides $1,200,000 in HOME funds towards construction costs associated with the project. (continued)

53

APPROVE HOME INVESTMENT PARTNERSHIPS (HOME) PROJECT AGREEMENT WITH REACH COMMUNITY DEVELOPENT, INC. AND REACH BEAVERTON GP LLC FOR THE MARY ANN BOC 06/02/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): There is no known opposition to the award of HOME funds. Legal History/Prior Board Action: The Board has previously approved the 2019 Action Plan which included funding for the project. Budget Impacts: The amount of funds approved for this project are within the Policies of the HOME Program.

54

AGENDA


Agenda Category: Consent – Support Services Agenda Title: AUTHORIZE LEASE AND LEASE AMENDMENTS FOR FY 2020-21 Presented by: Jack Liang - Director of Support Services (Interim)

Martin Granum - Facilities & Parks Services Manager

DEPARTMENT’S REQUESTED ACTION: Approve new lease and lease amendment and authorize the Board Chair or her designee to execute the lease and amendment documents. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.m.

Date: 06/02/20

SUMMARY:

Each year Facilities & Parks Services (FPS) evaluates existing leases about to expire and determines if they are still required. If yes, a recommendation is made to the Board. This year, two leases for space occupied by the County at non-County properties are up for evaluation; we recommend continued use of the space in both instances. All leases include a provision for early termination by either party. LUT Administration recently vacated the 2957 square feet of leased space at Tongue Estate located at 328 W Main St, Suite 300. Community Corrections is needing to relocate its Administrative offices. The landlord has agreed to provide tenant improvements and lease the space to the County for a 5-year term with an option for two one-year renewals. The monthly cost for the five-year lease is $4,752. FPS has budgeted funds for the lease expense within their FY 2020-21 budget.

On March 20th 2018 the Board approved a lease of approximately 10,000 square feet of warehouse/storage space from Hanks Properties, LLC at 1513 N Adair Street, Cornelius (the former Hanks Thriftway) for $2,850/month (MO 18-70). The current lease expires October 31, 2020. Staff has identified the need to maintain this space for at least 1 additional year to allow for furniture inventory and determine surplus as appropriate. The landlord has agreed to amend and extend the lease for 1 year at the current rate. FPS has budgeted funds for the lease expense within their FY 2020-21 budget. (continued)

55

AUTHORIZE LEASE AND LEASE AMENDMENTS FOR FY 2020-21 BOC 06/02/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): N/A

Legal History/Prior Board Action: Minute Order #18-70 – Authorized lease for warehouse space Minute Order #17-361 – Authorized lease for LUT Administration

Budget Impacts: $285,000 for Community Corrections office space lease (100.353505.51340.3550337.0000) $34,200 for Facilities & Parks warehouse space lease (100.353505.51340.3550372.0000)

56

AGENDA


Agenda Category: Consent – Board of County Commissioners

Agenda Title: AMEND CONTRACT FOR INTERIM COUNTY ADMINISTRATIVE OFFICER

Presented by: Alan Rappleyea, County Counsel

DEPARTMENT’S REQUESTED ACTION: Amend the contract.

Agenda Item No.

Date: 06/02/20

SUMMARY: The County conducted a search to find an Interim County Administrative Officer and approved a contract with Mr. Stephen Rhodes on December 10, 2019. The County amended that contract on February 25, 2020 to provide additional funds for moving expenses. This is a proposed second amendment to extend the term until September 1, 2020. This extension is made necessary due to the difficulties of hiring a County Administrative Officer during the COVID-19 pandemic. The only other change is an increase in compensation from $17,000 per month to $18,100 per month and noting that the increase would be effective on approval of the contract amendment.


Community Feedback (Known Support/Opposition): None was received.

Legal History/Prior Board Action: The Board approved Mr. Rhodes contract on December 10, 2019 and amended it on February 25, 2020.

Budget Impacts: There should be little budget impacts because proposed contract expenses will be off-set by the reduction in the cost of employing the current County Administrative Officer.

Attachments: Second Amended Interim County Administrator Agreement with Mr. Rhodes

2.n.

ADDED ITEM

57

ananoy

Highlight

SECOND AMENDED AGREEMENT

THIS AGREEMENT is entered into, by and between Washington County, Oregon, a political subdivision of the State of Oregon (herein "County') and Stephen Rhodes, an individual (herein "Rhodes").

WITNESSETH:

WHEREAS, the County needs the services of an Interim County Administrator while it conducts a search for a County Administrator; and

Whereas, the the Interim County Administrator position is a limited duration position until the County Administrator position can be filled; and

Whereas, by authority of the Board of County Commissioners' Minute Order No. 19-401, County appointed Rhodes Interim County Administrator and entered into a personal services contract for the employment of Rhodes as Interim County Administrator; and

WHEREAS, County has offered and Rhodes has accepted employment with County as Interim County Administrator on the terms and conditions set forth herein; therefore,

IN CONSIDERATION of the mutual promises and covenants contained herein, it is agreed as follows:

1. POWERS AND DUTIES

As County Administrator, Rhodes shall have those powers, duties, and responsibilities set forth inWashington County Code Chapter 2.04, as it may be amended, as otherwise provided by law, or asdelegated or assigned by the Board of Commissioners (Board), during the term of this Agreement.

2. COMPENSATION

County shall compensate Rhodes based on a monthly salary of $18,100 per month effectiveupon Board approval of this second amended agreement. Rhodes is an FLSA exemptexecutive employee and therefore shall not be entitled to overtime. No County benefits will beprovided except that Rhodes shall have Four days (32 hours) of paid leave available in Januaryand he will accrue an additional 8hours per month each month from January until the end of thisagreement. and is eligible for reimbursement of County-approved expenses and a technologyallowance. Rhodes shall not be entitled to any compensation for any unused leave accrualsremaining at termination of this Agreement.

In addition to salary, a one-time sum of $12,100 will be paid to Rhodes when he begins work forthe County.

58

3. TERMINATION

This Agreement may be terminated upon delivery of seven days (7) written notice byeither party to the other party. It is intended that this contract for an Interim CountyAdministrator terminate upon the employment of a County Administrator. If thiscontract is terminated before September 1, 2020, Rhodes shall be entitled to the monthlysalary until September 1, 2020.

5. ASSIGNMENT

It is expressly agreed and understood, by and between the parties, that this Agreement ispersonal in nature by requiring personal services to be provided by Rhodes and, as such,Rhodes may not assign th is Agreement or any provision hereof to any other person or entity.

6. ENTIRE AGREEMENT

It is expressly agreed and understood by both parties that Rhodes, acting in the position ofInterim County Administrator, serves at the pleasure of the Washington County Board ofCounty Commissioners. As such, the only rights of Rhodes regarding the maintenance of hisposition as Interim County Administrator are those set forth and agreed to by the partiesherein.

________________________________ Stephen Rhodes Kathryn Harrington, Chair

BOARD OF COMMISSIONERS

Approved Washington County Approved to Form: Board of Commissioners

Alan A. Rappleyea Minute Order No. County Counsel

Date

Clerk of the Board

59

AGENDA


Agenda Category: Action – Health & Human Services

Agenda Title: DECLARE AN EMERGENCY RELATED TO COVID-19

Presented by: Marni Kuyl, Director of Health and Human Services; Steve Rhodes, County Administrator; Alan Rappleyea, County Counsel

COUNTY ADMINISTRATOR’S RECOMMENDATION: Declare an extension of the emergency until June 23, 2020 under Washington County Code Chapter 8.36 to support response activities to COVID-19.

Agenda Item No. 6.c.Date: 06/02/20

SUMMARY: Washington County Health and Human Services, the County Administrative Office and County Counsel are bringing forward a request for consideration of an extension of the emergency declaration related to COVID-19.

The number of individuals who have tested positive with COVID-19 continues to increase. Our Public Health Division and EOC is working on many fronts to support activities that keep our community safe. Continuing the declaration of emergency will allow for additional resources to assist in the response to COVID-19. It will also provide the Board with the tools to address COVID-19.

A declaration of emergency is authorized under Chapter 8.36 of the Washington County Code that allows for extension of a declaration for up to 30 days. The attached Resolution and Order extends the declaration until June 23, 2020.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): n/a Legal History/Prior Board Action: Board work session on 2/11/2020 and Board presentation on 2/25/2020. Adopted a resolution and order declaring a county-wide emergency on March 4th, 2020, continued the declaration for 14 days on March 17, 2020, continued the declaration until April 16, 2020, continued the declaration until April 21, 2020 continued the declaration until May 5, 2020 and continued the declaration until June 2, 2020. Budget Impacts: Unknown

Attachment: Resolution and Order

ADDED ITEM

61

ananoy

Highlight

RESOLUTION AND ORDER (Extending Emergency Declaration) WASHINGTON COUNTY COUNSEL

155 N FIRST AVENUE, SUITE 340, MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of the Extension of the Declaration of a State of Emergency

) ) )

RESOLUTION AND ORDER

No.

This matter having come before the Washington County Board on June 2, 2020, and

It appearing to the Board that:

WHEREAS, ORS 401.305 provides authority for Washington County to act as an emergency

management agency, including authority to establish policies and protocols for defining and

directing responsibilities during time of emergency; and

WHEREAS, on March 4, 2020 the Board of Commissioners adopted a Resolution and Order

declaring a state of emergency and the conditions that created that state of emergency continue

to exist; and

WHEREAS, Washington County has enacted a local ordinance (County Code Chapter

8.36) pursuant to the authority granted by ORS Chapter 401 and the Washington County

Charter, that provides for executive responsibility in times of emergency and specifically

delegates authority to declare a state of emergency to the Board of Commissioners, or if a

quorum of the Board of Commissioners is unavailable, to the County Chair, Vice Chair,

Commissioners, County Administrator, Assistant Administrator, Sheriff (if preceding official is

unavailable); and

WHEREAS, the following conditions have resulted in the need for an extension of the

declaration of the state of emergency:

62



PHONE (503) 846-8747 - FAX (503) 846-8636

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

The number of COVID-19 cases continue to escalate in Washington County; and

WHEREAS, the following disruption of important services, damage to life, or damage to

property can be expected from the above conditions:

COVID-19 continues to expand in Washington County and worldwide. County resources

continue to be needed to respond to this threat to keep the public as safe as possible. Resources

related to disease investigation and prevention, public information, continuity of operations,

assistance to homeless individuals, support for families affected by the illness, personal

protective equipment, and funding are expected to be exhausted; and

WHEREAS, pursuant to ORS 310.309 the Board has assigned authority to the Department

of Land Use & Transportation to issue permits to utilities to construct, occupy, maintain, and

service their facilities in the right-of-way and the Board has adopted reasonable rules for use of

the right-of-way in R&O 77-76 that may create difficulties for utilities providing essential services

during the pandemic; and

WHEREAS, the foregoing continues to affect the entire County and;

now, therefore, it is

RESOLVED AND ORDERED that the Board of Commissioners for Washington County

formally extends the declaration of a state of emergency for Washington County that the Board

adopted and was in effect on March 4, 2020, extended on March 17, 2020, extended again on

March 31, 2020, extend again on April 7, 2020 extended again on April 21, 2020 and extended

again on May 5, 2020 and it is further

RESOLVED AND ORDERED that, upon declaration of a state of emergency the Board of

63



PHONE (503) 846-8747 - FAX (503) 846-8636

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

Commissioners shall be authorized to take such actions and issue such orders as are determined

to be necessary to protect the public and property and to efficiently conduct activities that

minimize or mitigate the effect of the emergency as described in WCC 8.36.050., and further that

the County Office of Emergency Management is empowered to carry out the appropriate

function and duties identified in County Code Chapter 8.36 during times of emergency and shall

implement the Washington County Emergency Operations Plan; and it is further

RESOLVED AND ORDERED that the Emergency Program Manager shall take all necessary

steps authorized by law to coordinate response and recovery from this emergency including, but

not limited to, requesting assistance and potential reimbursements from the State of Oregon and

the appropriate federal agencies; and it is further

RESOLVED AND ORDERED that emergency procurements of goods and services are

authorized pursuant to ORS 279B.080, ORS 279C.335(6), ORS 279.380(4), and Rules of

Procurement, Section 20-020; and it is further

RESOLVED AND ORDERED that the County Administrative Officer is delegated authority to

authorize contracts under this emergency declaration in amounts of up to five hundred thousand

dollars ($500,000) and will follow the emergency procedures in the Rules of Procurement, Section

20-020; and it is further

RESOLOVED AND ORDERED, that the Board finds that the rules adopted by R&O 77-76

may be impractical during this time, the Director Department of Land Use & Transportation or his

designee is authorized to take such action and issue necessary authorization, that is in the best

interest of the public for the use and protection of the public roadway and traveling public, to

64



PHONE (503) 846-8747 - FAX (503) 846-8636

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

allow utilities, as identified in R&O 77-76, to conduct work on existing essential critical

infrastructure, as determined by the Department of Homeland Security; and it is further

RESOLVED AND ORDERED that this declaration of emergency shall expire on June

23, 2020.

DATED this 2nd day of June, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

65

AGENDA


Agenda Category: Action – County Administrative Office

Agenda Title: APPROVE CORONAVIRUS RELIEF FUND WORKGROUP RECOMMENDATIONS

Presented by: Stephen Rhodes, Interim County Administrator

COUNTY ADMINISTRATOR’S RECOMMENDATION: Approve recommendations of the Coronavirus Relief Fund workgroup.

Agenda Item No. 6.d.Date: 06/02/20

SUMMARY: The CARES Act, signed into law on March 27th, 2020, created the COVID-19 Relief Fund. As a qualified jurisdiction, Washington County received a direct disbursement from the US Treasury totaling $104.66 million. With those dollars came guidance from Treasury in late April that this fund could be used for direct costs incurred by jurisdictions as a result of COVID-19 as well as for programs intended to help businesses that were impacted by closure orders.

In developing guidelines for these funds the Board set two goals: 1. to provide the most positive impact for the most amount of people and2. to maintain adherence to the CARES Act and guidelines provided by the Treasury.

The Board also approved the following four principles: 1. Protect Public Health2. Stabilize our local economy3. Support facility adjustments for re-opening4. Build Public mental health and community psyche

The workgroup, comprised of two Commissioners of the Board, the Interim County Administrator, County Counsel, four Department Heads and the Chair’s Chief of Staff, worked hard to provide a thoughtful set of recommendations based on the goals and principles provided by the Board as well as keeping an eye on the guidance from the Treasury (re: how the funds can be used and how they should be distributed and reported) as well as from the State (re: how to meet and stay compliant with the Governor’s prerequisites for reopening).

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Legal History/Prior Board Action: Budget Impacts:

ADDED ITEM

67

ananoy

Highlight

AGENDA


Agenda Category: Action – County Administrative Office

Agenda Title: APPROVE COVID-19 LEGISLATIVE PRINCIPLES

Presented by: Elizabeth Mazzara Myers, Interim Government Relations Director

COUNTY ADMINISTRATOR’S RECOMMENDATION: Approve adding COVID-19 Legislative Principles as addenda to Board approved Legislative Agenda.

Agenda Item No. 6.e.Date: 06/02/20

SUMMARY:

As the first County in Oregon to identify a positive COVID-19 individual, Washington County has been working night and day to flatten the curve and protect our community since late February 2020. Over the past four months our entire community has suffered: from those who have fallen ill to those who have lost their jobs or their businesses. In all of this, we continue to remember that families in our county suffered the greatest loss by losing a loved one to this pandemic. The personal and economic effects have yet to fully realized locally or nationally. Washington County is committed to working proactively at the state and federal level to ensure our community members, our organizational partners, and our businesses have the chance to make a full recovery.

Washington County is committed to providing support for our rural and urban communities throughout our county. We are connecting people with up-to-date, accurate information and resources. We will continue to work towards mitigating the ongoing underlying socioeconomic disparities our residents face, which have become magnified during the pandemic.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Legal History/Prior Board Action: Budget Impacts:

ADDED ITEM

Attachment: Recommended Addendum

69

ananoy

Highlight

2020 Washington County State and Federal Legislative Priorities Washington County COVID-19 Legislative Principles,

Recommended Addendum

FINAL

As the first County in Oregon to identify a positive COVID-19 individual, Washington County has been working night and day to flatten the curve and protect our community since late February 2020. Over the past four months our entire community has suffered: from those who have fallen ill to those who have lost their jobs or their businesses. In all of this, we continue to remember that families in our county suffered the greatest loss by losing a loved one to this pandemic. The personal and economic effects have yet to fully realized locally or nationally. Washington County is committed to working proactively at the state and federal level to ensure our community members, our organizational partners, and our businesses have the chance to make a full recovery.

Diversity, Equity and Inclusion

• The County is committed to centering equity in our response to the COVID-19pandemic;

• Ensure there are adequate resources to provide culturally specific and multi-lingualservices throughout the County;

• Support legislation that prioritizes relief for communities disproportionately affected bythe virus as a result of historical and contemporary social, health and economicinequities.

• Support legislation that provide resources to culturally specific community organizationand non-profits.

Protect Public Health

• Ensure critical resources, policies and practices including for personal protectiveequipment, contact tracing, support for individuals and families in isolation andquarantine;

• Support efforts to limit secondary effects of the pandemic including, but not limited to,domestic violence, child abuse, behavioral health and substance use and abuseprevention and food insecurity;

• Encourage and support policies that reinforce public health best practices.

70

• Continue to seek additional funds from the state and federal government for directrelief to small and minority-owned businesses;

• Identify and support state and federal funds, programs and policies that provide supportto our local non-profits and community benefit organizations;

• Support programs that provide critical housing, food access, and other basic needsthroughout the community.

Ensure Adequate Funding and Local Control

• Work with regional jurisdictions to support all legislative efforts to provide directfunding support to state and local governments throughout the state;

• Seek legislation that provides revenue replacement for county programs;• Directly lobby for flexible federal funds that can be used for response throughout the

COVID-19 pandemic;• Ensure that Washington County maintains local control in our efforts to respond to our

community’s needs.• Limit liability to public service related to the pandemic.

Ensure a Safe & Resilient Community with Public Safety and Access to Justice

• Seek resources for Personal Protective Equipment for frontline public safety staff.• Advocate for resources at the State and Federal level for judicial resources including

staffing, infrastructure, and COVID-19 related expenses and revenue loss.• Seek resources for public safety revenue loss due to COVID-19 response.

Washington County is committed to providing support for our rural and urban communities throughout our county. We are connecting people with up-to-date, accurate information and resources. We will continue to work towards mitigating the ongoing underlying socioeconomic disparities our residents face, which have become magnified during the pandemic.

Stabilize the Economy

71

BOC Agenda 06-02-2020 · 6/2/2020 · The required legal advertisement and Invitation to Bid...

Documents

Transcript of BOC Agenda 06-02-2020 · 6/2/2020 · The required legal advertisement and Invitation to Bid...