BOC Agenda 03-27-2018 · 3/27/2018 · Association of Oregon Counties Legislative Committee. Mr....

Andy Duyck Chairman

Dick Schouten District 1

Greg Malinowski District 2

Roy Rogers District 3

Bob Terry District 4

Vice Chair

March 27, 2018 6:30 p.m.

Hillsboro Civic Center Shirley Huffman Auditorium 150 E. Main Street, Hillsboro, OR 97123, p: 503-846-8681

www.co.washington.or.us/BOC

Robert Davis, County Administrator Bill Gaffi, General Manager, Clean Water Services 1

http://www.co.washington.or.us/BOC

BOARD OF COUNTY COMMISSIONERS

Andy Duyck, Chairman: As Chairman of Washington County's five-member governing Board, Andy Duyck represents the entire County. He has operated his own business since 1983. Duyck Machine, Inc. produces metal and plastic components that are marketed throughout the country. Prior to opening his business, Mr. Duyck was employed as a machinist/foreman for OMET and Forest Grove Iron Works. Chairman Duyck has a degree in machine technologies from Portland Community College. As Commissioner, District 4, he served Western Washington County from January 1994 through December 2010. His current term as Chair runs through December 2018.

Dick Schouten, District 1 Commissioner: County Commissioner Dick Schouten has represented Aloha, Beaverton and Cooper Mt. area since June of 2000. Mr. Schouten's family migrated from the Netherlands when he was four. Following a childhood spent in Fresno, he completed his undergraduate work at Santa Clara University and earned his law degree from UCLA. After serving as legal counsel for California cities and special districts, Dick, his wife and two daughters moved to Washington County in 1992. He represented The Make Our Park Whole Committee, which helped obtain a 22-acre addition to the Tualatin Hills Nature Park. More recently, the Intertwine Alliance gave Commissioner Schouten a 2014 “Force of Nature Award,” and Community Partners for

Affordable Housing gave the Commissioner a 2015 “Kerkof Award” for effective affordable housing advocacy. Among others, Mr. Schouten serves on the Board of: Clean Water Services, Centro Cultural, Washington County Museum and Regional Disaster Preparedness Organization. Mr. Schouten's current term runs through December 2020.

Greg Malinowski, District 2 Commissioner: District 2 Commissioner Greg Malinowski serves Washington County's northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro since January 2011. Commissioner Malinowski and his family manage 60-acres of farmland growing organic hay and beef between Washington County’s Bethany area and Portland’s Forest Park. In addition, Mr. Malinowski has worked for over 30 years in high-technology manufacturing and quality inventory control with Merix and Tektronix. Commissioner Malinowski’s community involvement has included service as a past

chair of Washington County’s Citizen Participation Organization 7 in the Bethany area. He is also a past president of the Forest Park Neighborhood Association representing the Tualatin Mountains area of northwest Portland. Mr. Malinowski holds an associate’s degree in electronics servicing technology from Portland Community College. Commissioner Malinowski also serves on the following: Community Action, the Board of Clean Water Services and the Association of Oregon Counties Legislative Committee. Mr. Malinowski's term runs through December 2018.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Policy Committee on Transportation Study; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020.

Bob Terry, District 4 Commissioner and Vice Chair: District 4 Commissioner Bob Terry represents a large portion of the rural area of Washington County including Banks, Cornelius, Forest Grove, Gaston, Hillsboro, and North Plains since January 2011. Since 1996, Mr. Terry has owned Fisher Farms, a regional provider of value-added nursery stock employing over 200 people and based in rural Washington County. Mr. Terry retired from Fisher Farms in 2016. Originally from St. Louis, Missouri, Mr. Terry served in the U.S. Navy from 1963 to 1966, including deployment aboard the supercarrier USS America. At the end of his military service, Mr. Terry resumed his education at

Jefferson College, Hillsboro, MO, and attended the University of Chicago. Commissioner Terry’s community and government experience includes service as: Past chair, A Child’s Place education and childcare center; Past chair and president, Hillsboro Chamber of Commerce; Past chair and founder, the Oregon International Airshow in Hillsboro; Past President, the Oregon Association of Nurseries; Board member and chair, the Investment Committee, American Nursery and Landscape Association; Vice president, Agri-Business Council of Oregon; Charter council member, Tualatin Watershed Council; Past board member, Regional Investment Board; Past secretary, Washington County Budget Committee for 12 years; Commissioner Terry also serves on the Board of Clean Water Services and the Public Health Advisory Council. Mr. Terry's term runs through December 2018.

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http://www.cleanwaterservices.org/

TABLE OF CONTENTS

COMMISSIONER DISTRICTS 6

OTHER COUNTY AND CWS CONTACTS 6

MEETINGS AND SCHEDULES

Current Meeting Schedule 7

Regular Business Meetings 7

Worksessions 7

Second and Fifth Tuesdays of the Month 7

Executive Sessions 7

Once the Regular Business Meeting Begins 8

Ordinance Testimony Time Limits 8

Alternatives to Televised Proceedings 8

Assistive Listening Devices 9

Sign Language and Interpreters 9

Meeting Protocol and Additional Meeting Materials 9

Meeting Calendar 10

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

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OFF DOCKET - PRESENTATION

Present the 2017 Harold M. Haynes Award Recipient 61

3. PROCLAMATION – OFFICE OF COMMUNITY DEVELOPMENT

a. Proclaim April 2 – April 6, 2018 as National Community Development Week

in Washington County 11

4. BOARDS AND COMMISSIONS

a. Appoint Member to the WCCLS Executive Board, West Slope Library

Representative 13

5. ACTION – HEALTH AND HUMAN SERVICES

a. Approve Solid Waste and Recycling Interim Rate Surcharge 15

6. ORAL COMMUNICATION

7. BOARD ANNOUNCEMENTS

8. ADJOURNMENT

CONSENT AGENDA

CLEAN WATER SERVICES

a. Direct Clean Water Services to Prepare an Engineering Study and Assessment

Report for the Formation of the SW 83rd Avenue at Garden Home Sanitary Sewer Extension Local Improvement District or Reimbursement District (CPO 3)

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b. Accept Construction of Fernhill Parking Lot Improvements Project No. 6897

and Release Retainage to Lyda Excavating, Inc. (CPO 15) 23

c. Accept Construction of Fernhill Western Wetlands Vertical Flow Wetland

System Project No. 6698 and Release Retainage to Tapani Inc. (CPO 15) 25

d. Approve Second GMP Amendment of the Contract for Construction of the

Durham O&M Building Remodel Project No. 6687 with P. & C. Construction Company (CPO 4M)

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LAND USE AND TRANSPORTATION

e. Approve Declaration of Necessity and Protective Rent Payments for Right-of-

Way Acquisition for the Walker Road (SW Schendel Avenue to SW Butner Road) Project (CPOs 1, 7)

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f. Approve Contract Amendment 1.4 with OBEC for Construction Engineering

and Inspection Services for the SW Roy Rogers Road From SW Scholls Ferry Road to South of SW Bull Mountain Road Improvements Project (CPO 4B)

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g. Accept Proposals and Award Contracts for Hearings Officer Services

(#2017.120P) 41

h. Acknowledge the Washington County Transportation Safety Action Plan

(TSAP) (All CPOs) 43

COMMUNITY CORRECTIONS

i. Authorize Waiver from Request for Proposals Process and Award Contract to

Cares Northwest for Trauma Counseling (2018.028W) 49

HEALTH AND HUMAN SERVICES

j. Authorize Intergovernmental Agreeme nt with Oregon Department of

Education – Youth Development Division for Prevention Program 51

k. Grant Waiver from Request for Proposals Process and Approve Contract

Amendment to Provide Third Party Administrative Services for Claims Processing and Approve Funds for Claims Payment (2018.033W)

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SHERIFF’S OFFICE

l. Grant Waiver and Authorize Contract Amendment for Jail Mentoring Program

Services (2018.030W) 55

SUPPORT SERVICES

m. Authorize Private Sale of County-Owned Real Property Described as

1N131CB, Tax Lot 98306 to William A.K. Brede (CPO 7) 57

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PULLED

COMMISSIONER DISTRICTS (Chairman Serves Countywide)

OTHER COUNTY AND CWS CONTACTS Robert Davis, County Administrator 846-8685 Don Bohn, Assistant County Administrator

Rob Massar, Assistant County Administrator 846-8685

County Departments District Attorney, Robert Hermann 846-8671 Assessment & Taxation, Elections, Rich Hobernicht

846-8741 Health & Human Services, Marni Kuyl Including Animal Services, Disability, Aging and Veterans Services

846-4402

Auditor, John Hutzler 846-8798 Housing Services, Komi Kalevor, Director 846-4794

Community Corrections, Steve Berger 846-3400 Juvenile, Lynne Schroeder 846-8861 Community Development, Jennie Proctor 846-8814 Land Use and Transportation, Andrew

Singelakis, Director 846-4530

Cooperative Library, Lisa Tattersal 846-3222 Sheriff, Pat Garrett 846-2700 County Counsel, Alan Rappleyea 846-8747 Support Services, Don Bohn 846-8685

Clean Water Services William Gaffi, General Manager 681-3600 Diane Taniguchi-Dennis, Deputy General

Manager 681-3602

Jerry Linder, General Counsel 681-3645 Mark Jockers, Government and Public Affairs Manager

681-4450

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MEETINGS AND SCHEDULES Current Meeting Schedule First Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Second Tuesdays: See “Second Tuesdays” section below. Third Tuesdays: Worksession 8:30 a.m. Regular Business Meeting 10:00 a.m. Fourth Tuesdays: Worksession 2:00 p.m. Regular Business Meeting 6:30 p.m. Fifth Tuesdays: See the “Fifth Tuesday” section below. Regular Business Meetings The Board meets to consider the items published in its Board Agenda at the times noted above. Worksessions Prior to the Board’s regular business meetings, the Commissioners will meet for a general public worksession in Room C113c of the Hillsboro Civic Center according to the schedule above. The purpose of this meeting is to provide the Board an opportunity to conduct informal communications with each other, review the agenda and identify questions they may have for staff before taking action on the agenda items in their regular business meeting. The Board typically asks our citizens observing the worksession meetings to hold their agenda comments and questions for the regular business meeting. Second Tuesdays of the Month The Board has designated the second Tuesday of each month as a time that may be set aside for in-depth discussion of broader, strategic policy issues. Accordingly, Board consideration/action on regularly scheduled agenda items normally set on the second Tuesday of each month will be held only if necessary to make decisions that, in the Board’s judgment, cannot be reasonably held over to a regularly scheduled meeting. If formal actions are not considered on these Tuesdays, the Board may use this time to conduct an informal worksession, retreat or similar informal meeting. Minutes will be recorded of these meetings. Board Meetings When There is a Fifth Tuesday in a Month Historically, the Board has not held meetings when there is a fifth Tuesday in a month. Since May of 1999, the Board has set aside these fifth Tuesdays to hold a worksession, retreat or similar informal meeting. The purpose of these meetings is to provide the Board some additional time to focus on specific issues on a more in depth basis. Unlike its regular Board meetings, these informal meetings are not recorded verbatim, but minutes will be taken as required by law. No formal actions will be taken during these meetings unless special meeting notices are provided as outlined in the Board’s Rules of Procedure. The Chairman will designate the location of these meetings 96 hours in advance. Executive Sessions There are times when the Board must discuss confidential matters such as lawsuits, real estate transactions (or other sales transactions) and labor relations matters. When the Board calls an executive session (posted on the worksession agenda), it is done under the guidelines allowed for by Oregon State law. Each type of executive session generally fits under one of three types of State Laws that allow such closed sessions. These statutes are indicated on the worksession item. Although the press is allowed to remain in the room, they are not allowed to report on executive session issues. The Board recognizes the sensitivity of conducting closed sessions and only conducts them when confidentiality is required (and allowed by law) to protect the interests of Washington County and its taxpayers.

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Once the Regular Business Meeting Begins The Board’s formal meetings typically include the following elements: • Call to Order: At the start of the meeting, the Chairman (or Vice Chair) of the Board will call

the meeting to order.

• Oral Communication (for any items not scheduled for a public hearing): This is the time when members of the audience may step forward at the start of the meeting to address the Board. This opportunity is time-limited to two minutes per individual and a maximum of 10 minutes total per topic regarding items not scheduled for public hearing. If more time is needed, another (longer) oral communication opportunity is available at the end of the regular agenda. Speakers may select only one Oral Communication opportunity.

• Consent Agenda: The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

• Presentations, Proclamations, Boards and Commissions

• Public Hearings: Special rules regarding testimony and time limits may be established by the Board at the start of the hearing.

• Regular Agenda Items: Regular agenda items are also known as “action” items and will follow the public hearings. These items are less formal than the public hearings but still provide the public the opportunity to comment on the proposed actions.

• Second Opportunity for Oral Communication (for any items not scheduled for public hearing): As noted above, this is the second opportunity for the public to address the Board if more than two minutes are needed. This opportunity is time-limited to 5 minutes per individual and 10 minutes per topic. The maximum time for Oral Communication is 30 minutes.

• Board Announcements: This is typically the time when the Board may want to provide other Board members, staff or the public with information regarding items that may or may not be on the Board’s agenda.

• Adjournment: At the conclusion of the items on the Board’s agenda, the Board Chair will formally conclude the Board’s regular business meeting.

Ordinance Testimony Time Limits Public testimony for ordinances may be presented within the following time limits: First and second hearing - 3 minutes for individuals and 12 minutes for groups Additional hearings - 2 minutes for individuals and 5 minutes for groups Alternatives to Televised Proceedings An alternative format to the televised proceedings of the meetings of the Washington County Board of Commissioners is available on request. Interested individuals may call 503-846-8685 and request a verbatim transcript for this meeting. Those with hearing impairments may call 711 to relay requests for transcripts.

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Assistive Listening Devices Assistive Listening Devices are available for persons with impaired hearing and can be scheduled for this meeting by calling 503-846-8685 no later than 5 p.m., on the Monday preceding the meeting. Persons with hearing impairments may call 711. Sign Language and Interpreters The County will also upon request endeavor to arrange for the following services to be provided:

1. Qualified sign language interpreters for persons with speech or hearing impairments; and 2. Qualified bilingual interpreters.

Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the County of your need by 5 p.m. on the Thursday preceding the meeting date at 503-846-8685. Persons with hearing impairments may call 711. Meeting Protocol The Board of Commissioners welcomes public attendance and participation at its meetings. Anyone wishing to speak on an agenda item at a regular business meeting should feel free to do so. In doing so, the Board asks that the following guidelines be observed:

1. Please follow sign-in procedures located on the table by the entrance to the auditorium.

2. When your name is announced, please be seated at the table in front. For testimony at public hearings, write down your address and state your name for the record.

3. Groups or organizations wishing to make a presentation are asked to designate one spokesperson in the interest of time and to avoid repetition.

4. When more than one citizen is heard on any matter, please avoid repetition in your comments. Careful attention to the previous speaker’s remarks will be helpful in this regard.

Additional Meeting Materials Documents identified as Clerk’s Desk Items are available during the meeting with the Board Clerk. Anyone wishing to view Clerk’s Desk Items electronically can click on the active link provided in the Board agenda. Documents identified as Attachments are part of the agenda.

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BOARD OF COMMISSIONERS MEETING CALENDAR

Worksession Meeting Place:

Civic Center, Room C113c

Regular Meeting Place: Civic Center Shirley Huffman Auditorium

Tuesday, March 27, 2018 Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m.

Tuesday, April 3, 2018 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, April 10, 2018 Extended Worksession – 8:30 a.m.

Tuesday, April 17, 2018 Worksession – 8:30 a.m.

Board Meeting – 10:00 a.m.

Tuesday, April 24, 2018 Worksession – 2:00 p.m.

Board Meeting – 6:30 p.m

Joint BOC/Fair Board Meeting 3:30 – 5:30 p.m.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Proclamation – Office of Community Development Agenda Title: PROCLAIM APRIL 2 – APRIL 6, 2018 AS NATIONAL

COMMUNITY DEVELOPMENT WEEK IN WASHINGTON COUNTY

Presented by: Jennie H. Proctor, Program Manager SUMMARY:

The attached proclamation establishes April 2 – April 6, 2018 as National Community Development Week and is a way of providing recognition and appreciation of the Community Development Block Grant and HOME Investment Partnerships programs. Since 1979, the Washington County Community Development Block Grant Program has provided the County with important and flexible assistance to meet the needs of its low and moderate-income residents through the funding of neighborhood revitalization, housing rehabilitation, public improvements, flood relief, and social services. Since 1992, the HOME Investment Partnerships Program has provided the County with a critical resource to fill the gap needed to finance the development of affordable housing. National organizations such as the National Community Development Association and the National Association of Housing Rehabilitation Organizations coordinate the national effort. Participating members of the County's CDBG and HOME consortiums are making proclamations during this week. In addition, our non-profit housing and service provider partners are also making similar proclamations in support of these valuable programs. Attachment: Proclamation

DEPARTMENT’S REQUESTED ACTION:

Authorize the Chair to execute the attached proclamation to recognize National Community Development Week and authorize copies to be sent to the County's congressional delegation.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with the requested action.

Agenda Item No. 3.a.

Date: 03/27/18

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Proclamation Board of Commissioners for Washington County

NATIONAL COMMUNITY DEVELOPMENT WEEK April 2 – 6, 2018

WHEREAS, the week of April 2 – April 6, 2018 has been designated as National Community Development Week by the National Community Development Association to celebrate the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships (HOME) Program; and WHEREAS, the CDBG Program provides annual funding and flexibility to local communities to provide decent, safe and sanitary housing, a suitable living environment and economic opportunities to low-and moderate-income people; and WHEREAS, the HOME Investment Partnerships (HOME) Program provides funding to local communities to create decent, safe, affordable housing opportunities for low-income persons. Nationally, over one million units of affordable housing have been completed using HOME funds; and WHEREAS, over the past five years, our community has received a total of $12,590,863 in CDBG funds and $5,741,840 in HOME funds; NOW THEREFORE, BE IT RESOLVED by the Washington County Board of Commissioners that it hereby calls on Congress to recognize in its FY 2019 budget deliberations the cost effectiveness of the CDBG and HOME formula funding programs in creating sustainable communities; BE IT FURTHER RESOLVED, that on this 27th day of March, 2018, the Washington County Board of Commissioners urges Congress to recognize the outstanding work being done locally and nationally by the CDBG and HOME programs by supporting increased funding for both programs in FY 2019. _______________________________ Andy Duyck, Chair ________________________________ Recording Secretary ________________________________ Minute Order

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AGENDA


Agenda Category: Boards and Commissions (CPO 2) Agenda Title: APPOINT MEMBER TO THE WCCLS EXECUTIVE BOARD,

WEST SLOPE LIBRARY REPRESENTATIVE Presented by: Lisa Tattersall, Interim Cooperative Library Services Manager SUMMARY: The WCCLS Executive Board advises the Board of County Commissioners, the County Administrator and the Cooperative Library Services Manager on issues pertaining to funding for countywide library services, the distribution of financial resources by WCCLS for direct public library services, and long-term governance and funding strategies. The Executive Board consists of fourteen voting members representing twelve Contracting library service providers, the West Slope Community Library and Washington County. (BCC06-0042, BCC07-0770, BCC16-0754) Except for the West Slope Library Member, all Members serve by virtue of their position as the chief administrative officer or governing board representative of the contracting entity. The West Slope Library Member, as the only County operated library, is appointed by the Board of County Commissioners. Per the IGA, the Member must be a representative of the community appointed by the Board of County Commissioners, serving a two year term which can be renewed. As was discussed at your March 13th Worksession, Dr. Douglas Bigelow’s term of service will expire 3/31/18. The West Slope Library Advisory Board (WSLAB) has recommended Dr. Bigelow to continue to serve another two-year term. He is the Chair of the WSLAB and is well-versed in the operations, services and issues of the library, is familiar with countywide library services and has been an active participant in the WCCLS Executive Board. His experience gives him a strong working knowledge of library issues, services, and challenges. Based on these qualifications, he is recommended to serve another term.


Appoint Dr. Douglas Bigelow as the West Slope Library member of the WCCLS Executive Board for the term of April 2018 through March 2020.


Date: 03/27/18

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AGENDA


Agenda Category: Action – Health and Human Services Agenda Title: APPROVE SOLID WASTE AND RECYCLING INTERIM RATE

SURCHARGES Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: Washington County Solid Waste Control Code 8.04 provides authority for the Washington County Board of Commissioners to approve collection rates and other requirements for all certificates regulated by the Code. Decisions as to the appropriateness of the rate structure being proposed are based on the certificated haulers’ financial reports containing information on the revenues and costs associated with collection service. This review also involves analysis and consideration of rate proposals submitted by the haulers. Normally, staff would conduct a full rate review analysis from March to June and then submit to your board a recommendation for any rate changes to become effective July 1. However, based on the unprecedented cost increases of recycling processing that began in 2017, which are projected to continue through 2018, your board approved an expedited rate review process. (continued) Attachment: Resolution and Order RO Exhibit A (Staff Report) is linked online. Clerk’s Desk Item: Staff Report DEPARTMENT’S REQUESTED ACTION:

Approve the rates proposed by the Department of Health and Human Services by adopting the Resolution and Order.




Date: 03/27/18

REVISED

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http://www.co.washington.or.us/BOC/Meetings/upload/HHS-RO-Exhibit-A-Solid-Waste-Rates.pdf

http://www.co.washington.or.us/BOC/Meetings/upload/CD-HHS-Board-Staff-Report_Mar-2018_Rates.pdf

APPROVE SOLID WASTE AND RECYCLING INTERIM RATE SURCHARGES BOC 03/27/18 Staff proposes the following interim surcharges become effective April 1, 2018:

1) A monthly surcharge of $2.00 for residential and commercial can/cart collection service 2) A monthly surcharge of 4.0% for commercial container service collection rates 3) A monthly surcharge of $2.00 for drop box/compactor and commercial recycling-only

can/cart recycling collection service and a monthly surcharge of 4.0% for additional container recycling collection service

4) Generally, no changes to all other collection rates The proposed surcharges are an interim measure designed to provide sufficient revenue to the collection system to cover the unprecedented costs that are the result of significant recycling commodity market disruptions. Staff will conduct its normal, full rate review and return to the Solid Waste Advisory Committee and to your board in 2018 with a full set of findings and any further proposed adjustments, should the analysis indicate it is necessary. All revised rates are detailed in the Washington County Solid Waste and Recycling 2018 Garbage and Recycling Collection Rate Schedule for Unincorporated Washington County, attached as Exhibit A of the Resolution and Order.

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RESOLUTION AND ORDER ____

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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BEFORE THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON In the Matter of Interim Rate Surcharges for Solid Waste Collection in Unincorporated Areas of Washington County

RESOLUTION AND ORDER No. __________

This matter having come before the Washington County Board of Commissioners at its

meeting on March 27, 2018; and

It appearing to the Board that pursuant to WCC 8.04.330, solid waste collection rate review

typically occurs in March-June each year; and

It appearing to the Board that the unprecedented increase in the cost to process curbside

recycling materials requires changes to residential collection service rates, changes to commercial

collection service rates and to drop box recycling collection service rates; and

It appearing to the Board that the best method of addressing the unprecedented increase in

costs is to add an interim rate surcharge to the existing rates approved by the Board until a full

analysis can be conducted and a determination can be made on whether the increase in costs is

temporary or permanent;

It appearing to the Board that pursuant to WCC 8.04.330, the interim rate surcharge will be

in effect until such time as a full rate review is conducted that will reflect the cost of doing business;

and

It appearing to the board that these interim rate surcharges will still allow the required solid

waste and recycling collection services to remain in compliance with state and local laws and

regulations including, without limitation, WCC Chapter 8.04; the Regional Solid Waste

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RESOLUTION AND ORDER ____

WASHINGTON COUNTY COUNSEL 155 N. FIRST AVENUE, SUITE 340 ~ MS #24

HILLSBORO, OR 97124 PHONE (503) 846-8747 - FAX (503) 846-8636

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Management Plan adopted by METRO; applicable METRO rules and regulations; and ORS Chapter

459A and OAR Chapter 340 Division 90; and

It appearing to the Board that there is a need to adopt the recommended interim rate

surcharges hereby attached; IT IS THEREFORE

RESOLVED AND ORDERED that this Board, based on staff findings, does hereby adopt

the interim rate surcharges for the Sanitary Service Certificate holders reflected in the rate and

requirements schedule that is set forth as Exhibit “A”, which by this reference is incorporated herein;

and, it is further

RESOLVED AND ORDERED that all rates set forth in Exhibit “A” become effective April

1, 2018.

DATED this 27th day of March, 2018.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON ____________________________________ CHAIRMAN

____________________________________ RECORDING SECRETARY

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Date: 03/27/18

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 3

Agenda Title:

DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE FORMATION OF THE SW 83RD AVENUE AT GARDEN HOME SANITARY SEWER EXTENSION LOCAL IMPROVEMENT DISTRICT OR REIMBURSEMENT DISTRICT

Presented by: Bill Gaffi, General Manager (dmt)

SUMMARY

The Garden Home area near SW 83rd Avenue consists of multiple large-lot unsewered homes. The homes are older with aging septic tanks that are beginning to show signs of failing or have failed. There have been several requests over the last few years for approval of septic repairs in this area. In accordance with Clean Water Services’ (District) mission to protect public health and its Board of Director’s (Board) direction to address unsewered areas within the District’s boundary, this area is a target area for a District-initiated Reimbursement District (RD), or alternatively, a Local Improvement District (LID) to provide sewer to the area (Project).

Staff is requesting authorization to prepare an engineering study and assessment report for the potential formation of the SW 83rd Avenue at Garden Home Sanitary Sewer Extension RD or LID in order to timely address an existing failed septic system. The analysis prepared in the study will be used to inform benefiting property owners in their decision whether to support the formation of a LID or RD.

(continued)

Attachment: Exhibit A – Area Map

REQUESTED ACTION

Direct Clean Water Services to prepare an engineering study and assessment report for the formation of the SW 83rd Avenue at Garden Home Sanitary Sewer Extension Local Improvement District or Reimbursement District.

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DIRECT CLEAN WATER SERVICES TO PREPARE AN ENGINEERING STUDY AND ASSESSMENT REPORT FOR THE FORMATION OF THE 83RD AVENUE AT GARDEN HOME SANITARY SEWER EXTENSION LOCAL IMPROVEMENT DISTRICT OR REIMBURSEMENT DISTRICT 03/27/18 The engineering study and assessment report will include the following:

1. A description of the work to be done, including where appropriate, preliminary plans and a determination of whether any portion of the Project will necessitate extraordinary engineering or construction solutions;

2. An estimate of the probable cost of the improvement, including financing and where appropriate, the excess cost of any necessary extraordinary engineering or construction solutions;

3. A recommendation as to the method or methods to be used to arrive at a fair and equitable apportionment of the whole or any portion of the cost to the properties specially benefited; and

4. The description of each lot, parcel of land, or portion thereof to be specially benefited by the improvement with the names of the owners or reputed owners, the estimated assessment or reimbursement charge against each lot or parcel, and each lot or parcel’s estimated share of the excess costs for extraordinary engineering or construction solutions.

District will return to the Board after completing the engineering study and assessment report.

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22

Agenda Item No. 2.b.

Date: 03/27/18

AGENDA



Agenda Title:

ACCEPT CONSTRUCTION OF FERNHILL PARKING LOT IMPROVEMENTS PROJECT NO. 6897 AND RELEASE RETAINAGE TO LYDA EXCAVATING, INC.

Presented by: Bill Gaffi, General Manager (jk)

SUMMARY

On July 25, 2017, Clean Water Services Board of Directors awarded the contract to construct the Fernhill Parking Lot Improvements Project No. 6897 (Project) to Lyda Excavating, Inc. in the amount of $994,500 by Minute Order No. 17-54.

All Project work is complete and in conformance with the contract. Three change orders were approved to remove additional concrete, install a waterline and additional irrigation sleeve, and to reduce the scope of work. There are no outstanding claims or other issues in connection with the Project. The final construction cost is $754,608.58. The final construction cost represents a decrease of $248,891.42 (25 percent) from the original contract amount.

REQUESTED ACTION

Accept construction of the Fernhill Parking Lot Improvements Project No. 6897 and release retainage to Lyda Excavating, Inc. in the amount of $37,641.63.

23


24

Agenda Item No. 2.c.

Date: 03/27/18

AGENDA



Agenda Title:

ACCEPT CONSTRUCTION OF FERNHILL WESTERN WETLANDS VERTICAL FLOW WETLAND SYSTEM PROJECT NO. 6698 AND RELEASE RETAINAGE TO TAPANI INC.

Presented by: Bill Gaffi, General Manager (jk)

SUMMARY

On June 28, 2016, Clean Water Services (District) Board of Directors awarded the contract to construct the Fernhill Western Wetlands Vertical Flow Wetland System Project No. 6698 (Project) to Tapani Inc. in the amount of $6,561,045 by Minute Order No. 16-46.

All Project work is complete and in conformance with the contract. There were a total of five change orders for this Project. The change orders reflected the need for an alternate supplier for treatment media, modifications needed to integrate the electrical and control systems, and deep excavation utility location complications. The two largest change order items (totaling approximately $525,000) were the change in media supplier and a deep excavation pipe connection. CalPortland was pre-approved to provide the media, but pre-construction samples did not meet specifications and District chose to procure media from Knife River, which met both pre-approval and pre-construction specifications. The deep excavation and pipe connection change order was a result of inaccurate as-built drawings, and extra time and materials were necessary to locate and tie into the existing pipe.

There are no outstanding claims or other issues in connection with the Project. The final construction cost is $7,353,890.07. The final construction cost represents an increase of $792,845.07 (12.08 percent ) from the original contract amount.

REQUESTED ACTION

Accept construction of the Fernhill Western Wetlands Vertical Flow Wetland System Project No. 6698 and release retainage to Tapani Inc. in the amount of $367,694.51.

25


26

Agenda Item No. 2.d.

Date: 03/27/18

AGENDA


Agenda Category: Consent CPO 4M

Agenda Title:

APPROVE SECOND GMP AMENDMENT OF THE CONTRACT FOR CONSTRUCTION OF THE DURHAM O&M BUILDING REMODEL PROJECT NO. 6687 WITH P. & C. CONSTRUCTION COMPANY

Presented by: Bill Gaffi, General Manager (tr)

SUMMARY

Clean Water Services’ (District’s) Durham O&M Building Remodel Project No. 6687 (Project) is being completed over multiple phases. Phase 2 of the Project includes fully completing the interior and exterior renovation of the existing 32,000-square-foot facility, as well as constructing of a new conference room/Emergency Operations Center. Major renovation elements include replacing the deteriorated building exterior and roof systems, upgrading the HVAC and fire alarm/sprinkler systems, adding additional workspaces and an Operations Control Center, improving conference and common space rooms, renovating the existing laboratory and locker room spaces, and updating the building lighting systems energy efficiency. On July 7, 2015, the District’s Board of Directors (Board) authorized the District to use a Request for Proposals (RFP) to procure the services of a Construction Manager/General Contractor (CM/GC) for the project by Minute Order No 15-79. District conducted an RFP process and P. & C. Construction Company was the highest scoring proposer. On October 28, 2015, the Board awarded the CM/GC contract to P. & C. Construction Company for the initial Guaranteed Maximum Price of (GMP) of $55,275 for preconstruction services. Subsequent to that, the First Early Work Amendment, First GMP Amendment and three change orders were issued to complete the Maintenance Shop improvements for Phase 1b. The Second Early Work Amendment for Phase 2 shop drawings and value engineering amended the GMP to $1,808,244. This Second GMP Amendment would increase the GMP by $6,810,654 to $8,618,898 to include the Phase 2 Construction Services.

REQUESTED ACTION Approve Second GMP Amendment for Phase 2 of the Contract for Construction of Durham O&M Building Remodel Project No. 6687 with P. & C. Construction Company to increase the Guaranteed Maximum Price to $8,618,898. (A copy of the contract is available at the Clerk’s desk.)

27

http://www.co.washington.or.us/BOC/Meetings/upload/CD-CWS-Phase-2_2nd-GMP-Amend.pdf


28

AGENDA


Agenda Category: Consent - Land Use & Transportation (CPOs 1,7) Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE

RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE WALKER ROAD (SW SCHENDEL AVENUE TO SW BUTNER ROAD) PROJECT

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY:

Walker Road is a heavily used east-west arterial roadway with varying travel lane sections (anywhere from two to five lanes) and intermittent bicycle and pedestrian facilities. This project which is Phase 2 of the Walker Road project will improve the roadway between SW Schendel Avenue and SW Butner Road. Improvements will include two travel lanes in each direction with a center turn lane, and continuous bicycle and pedestrian facilities. Storm drainage will be upgraded and additional street lighting will be installed. In order to construct the improvements as designed, additional right-of-way and ancillary easements may be required. Right-of-Way acquisition for the project will follow Oregon State Department of Transportation guidelines and policies adopted by the Board. (continued) Attachments: 1. Resolution and Order 2. Exhibits “A-1” and “A-2” 3. Vicinity Map


Approve the attached Resolution and Order authorizing staff to acquire the necessary right-of-way and protective rent payments for the Walker Road (SW Schendel Avenue to SW Butner Road) project.



Agenda Item No. 2.e.

Date: 03/27/18

29

APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE WALKER ROAD (SW SCHENDEL AVENUE TO SW BUTNER ROAD) PROJECT BCC 03/27/18 There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Accordingly, the Board is requested to approve protective rent payments for this project as necessary, which has been done on other similar projects. A Resolution and Order has been prepared for the Board, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. The project is funded through Phase 3d of the County's Major Streets Transportation Improvement Program (MSTIP). The estimated total cost for the project is $9.2 million. Construction of the road project is expected to begin late spring 2019 with anticipated completion fall 2020.

30

IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Declaring the Necessity and Purpose for Acquisition of Certain Right-of-Way for the Walker Road (SW Schendel Avenue to SW Butner Road) Project, Directing an Attempt to Agree With Owners as to Compensation; Authorizing Condemnation Proceedings to Acquire the Said Rights-of-Way; and Authorizing the Payment of Protective Rent.

)))))))

RESOLUTION AND ORDER

NO. _______________

The above-entitled matter came on before the Board of Commissioners of Washington County,

Oregon, at its regular meeting of March 27, 2018; and

It appearing to the Board that funding has been approved for an improvement project for the

Walker Road (SW Schendel Avenue to SW Butner Road) Project, Project No. 100309, which provides

for the construction of the proposed improvements; and

It appearing to the Board that the Board of Commissioners has authority under ORS Chapter 35

to acquire right-of-way by purchase or condemnation proceedings; and

It appearing to the Board that it is consistent with the powers and purposes of County

government, and necessary for the continued growth, safety and welfare of the community, that the

Walker Road (SW Schendel Avenue to SW Butner Road) Project be constructed and that the necessary

right-of-way and easements be acquired; and

It appearing to the Board that the proposed construction of Walker Road (SW Schendel Avenue

to SW Butner Road) Project is planned and located in a manner which is most compatible with the

greatest public good and causes the least private injury; it is therefore

RESOLVED AND ORDERED that it is necessary for the preservation of the public health,

safety and welfare of Washington County that the County, in connection with the construction of the

Walker Road (SW Schendel Avenue to SW Butner Road) Project, immediately start the acquisition

process for the necessary right-of-way and easements for the Walker Road (SW Schendel Avenue to

SW Butner Road) Project, through exercise of the power of eminent domain; and it is further

RESOLVED AND ORDERED that the right-of-way and easements to be acquired are described

as follows: the centerline is described in the attached Exhibits “A-1” and “A-2”, the width of right-of-

way will be in accordance with the current Washington County Transportation Plan; ancillary

easements including slope, sidewalk, utility, wetland mitigation, storm water treatment, storm water

detention, and temporary construction purposes; together with such incidental additional right-of-way at 31

intersections, and due to topography, as may be reasonably necessary in order to accommodate project

design; and any uneconomic remnants, as determined by appraisal; and it is further

RESOLVED AND ORDERED that the Department of Land Use and Transportation and the

Office of County Counsel are authorized to retain real estate appraisers and negotiators, said appraisals

to be prepared under the auspices of the Office of County Counsel and submitted to said Office for

initiation of proceedings as described below; and it is further

RESOLVED AND ORDERED that the Department of Land Use and Transportation is

authorized to make protective rent payments in conjunction with acquisition of the subject property,

when determined to be feasible and economically advantageous to the project; and it is further

RESOLVED AND ORDERED that the Department of Land Use and Transportation shall in

good faith, attempt to negotiate an agreement as to just compensation with affected property owners,

but the Board recognizes that there is a reasonable likelihood that formal litigation will be necessary for

a substantial number of properties and, therefore, hereby authorizes the Office of County Counsel to file

complaints in condemnation and take said other steps as it determines are necessary for the immediate

possession and condemnation of the right-of-way described herein.

DATED this 27th day of March 2018. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR RECORDING SECRETARY Approved as to form: Cortney D. Duke-Driessen Assistant County Counsel Date and Signed: September 10, 2013 Page 2 – R&O#____________ Declaration of Necessity For Right-of-Way

32

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Land Use & Transportation (CPO 4B) Agenda Title: APPROVE CONTRACT AMENDMENT 1.4 WITH OBEC FOR

CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE SW ROY ROGERS ROAD FROM SW SCHOLLS FERRY ROAD TO SOUTH OF SW BULL MOUNTAIN ROAD IMPROVEMENTS PROJECT

Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: The SW Roy Rogers Road project was selected as a priority project from the Major Streets Transportation Improvement Project (MSTIP) Bonding Cost Sharing project list. The MSTIP Bonding Cost Sharing program supports capacity and safety improvement projects on County roads located in or adjacent to high-growth residential areas. On December 1, 2015, by Minute Order 15-350, the Board approved an Intergovernmental Agreement with the City of Tigard outlining the financial obligations of the County and the City for this project. The proposed improvements to SW Roy Rogers Road will begin at SW Scholls Ferry Road and continue to approximately 1200 feet south of SW Bull Mountain Road. The project will improve the existing rural two lane roadway to a five lane urban roadway with bike and pedestrian facilities, illumination, and retaining walls. The project will also include bridge modifications, upgrades to storm drainage, and traffic signal improvements. The Engineering and Construction Services Division is managing the project through design, right-of-way and construction services. OBEC Consulting Engineers is the consultant selected to perform the construction engineering and assist in the inspection services for the project. (continued) Attachment: Vicinity Map


Approve Contract Amendment 1.4 with OBEC and authorize its execution upon completion of the County’s contract review process.



Agenda Item No. 2.f.

Date: 03/27/18

37

APPROVE CONTRACT AMENDMENT 1.4 WITH OBEC FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE SW ROY ROGERS ROAD FROM SW SCHOLLS FERRY ROAD TO SOUTH OF SW BULL MOUNTAIN ROAD IMPROVEMENTS PROJECT BCC 03/27/18 On May 19, 2015, by MO 15-140, the Board approved a multi-year Professional Services Agreement for Civil Engineering Services with OBEC. All contracts for civil engineering work with fees that exceed $250,000 within a fiscal year require Board approval. OBEC started preliminary design work in August 2015 and this amendment will allow OBEC to advance the project through construction by providing construction engineering and inspection services. Staff has negotiated the scope of services and costs to provide construction engineering services and related tasks for this project. Sub-consultants anticipated to be utilized on this project are Shannon & Wilson for geotechnical and pavement investigation, DKS Associates for traffic engineering services, and Marianne Zarianne Landscape Architect for landscaping and planting design. Amendment 1.4 is in the amount of $1,847,825.91 Fiscal Impact:

Project Budget $ 24,900,000.00 Total Expenditures to 03/02/18 <$ 2,924,460.00 > Contract Amendment 1.4 <$ 1,847,825.91 > Balance Available $ 20,127,714.09

Construction is anticipated to begin summer of 2018.

38

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SW ROY ROGERS ROADSCHOLLS FERRY ROAD TO BULL MOUNTAIN ROAD

VICINITY MAP

Map Date: January 10, 2017Prepared by: EDF

PROJECTLOCATION

PROJECT 100255

39


40

AGENDA


Agenda Category: Consent – Land Use & Transportation Agenda Title: ACCEPT PROPOSALS AND AWARD CONTRACTS FOR

HEARINGS OFFICER SERVICES (#2017.120P) Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: This agenda requests the Board accept the proposal and award a contract to Joe Turner P.C. and Beery Elsner & Hammond, LLP for Hearings Officer Services. Contracts will be for a maximum term of 5 years, with an estimated expenditure of $250,000.00. The Request for Proposal was issued on December 18, 2017, and the required legal advertisement was issued on that same day. Proposals were due at 3:00 p.m., Thursday, January 18, 2018. Eighteen contractors expressed interest in this solicitation and three companies submitted proposals. The purpose of this Request for Proposal was to select two independent contractors to act as Hearings Officers for Land Use & Transportation by conducting quasi-judicial hearings and make administrative decisions under ORS 215.406. The intent is to expedite the administrative action process. As independent contractors, the Hearings Officers are not County employees, and will not receive any benefits accrued by County employees unless required by law. Qualifications, Experience, and Costs were major factors in selecting these services. Joe Turner and Beery Elsner & Hammond are currently providing these services to the County. Point summary as follows:

• Beery Elsner & Hammond: 250 • Joe Turner: 265.5 • Wilson at Law: 201


Accept the proposals from Joe Turner and Beery Elsner & Hammond for Hearings Officer Services and award contracts with a total not to exceed expenditure of $250,000.



Agenda Item No. 2.g.

Date: 03/27/18

41


42

AGENDA


Agenda Category: Consent – Land Use & Transportation (ALL CPOs) Agenda Title: ACKNOWLEDGE THE WASHINGTON COUNTY

TRANSPORTATION SAFETY ACTION PLAN (TSAP) Presented by: Andrew Singelakis, Director of Land Use & Transportation SUMMARY: Transportation safety is a top priority for Washington County. The personal, financial and societal loss for every person killed or seriously injured in transportation crashes is incalculable. Our goal is to strive toward zero transportation-related serious injury and fatality crashes. Washington County’s Transportation Safety Action Plan (TSAP) is a data-driven strategic plan used to identify crash trends and target areas for improvement. The TSAP was funded by a grant from the Oregon Department of Transportation (ODOT). The Department of Land Use & Transportation (LUT) staff worked closely with staff from ODOT, the Washington County Sheriff’s Office, Tualatin Valley Fire & Rescue, local cities and other entities to develop the TSAP. The TSAP team reviewed crash data to identify factors and trends, identified crash-reduction strategies, and developed a series of recommendations. (continued)

Attachments: Transportation Safety Action Plan Summary of Findings and Recommendations


Acknowledge the Washington County Transportation Safety Action Plan.



Agenda Item No. 2.h.

Date: 03/27/18

43

ACKNOWLEDGE THE WASHINGTON COUNTY TRANSPORTATION SAFETY ACTION PLAN (TSAP) BCC 3/27/18

The recommendations are built around the four “E”s of transportation safety: engineering; enforcement, education and emergency response. They fall into the following categories:

• Road Design Standards Update and Speed Management • Transit Stops and Pedestrian Crossings • Roadway Illumination • Policy and Legislation • Safety Messaging • Support Law Enforcement Efforts

Funding for LUT implementation of several of these recommendations is expected to come from the anticipated revenue increases resulting from passage of House Bill 2017.

Coordination, collaboration and communication among traffic safety partners will be vital to the successful implementation of these recommendations. We also believe accountability is just as important as action. Periodic progress reports will be prepared for the Board of Commissioners, and the Board will also be involved as changes to policy and programs are proposed.

The final report is available online at www.co.washington.or.us/TSAP.

44

http://www.co.washington.or.us/TSAP

TRANSPORTATION SAFETY ACTION PLAN SUMMARY OF FINDINGS AND RECOMMENDATIONS

March 27, 2018

INTRODUCTION:

Transportation safety is a top priority for Washington County. The personal, financial and societal loss for every person killed or seriously injured in transportation crashes is incalculable. The loss of even one family member, co-worker, or friend is tragic. Our goal is to strive toward zero transportation-related serious injury and fatality crashes. Washington County’s Transportation Safety Action Plan (TSAP) is a data-driven strategic plan used to identify crash trends and target areas for improvement.

The TSAP was funded by a grant from the Oregon Department of Transportation. Department of Land Use & Transportation (LUT) staff worked closely with staff from ODOT, the Washington County Sheriff’s Office, Tualatin Valley Fire & Rescue, local cities and other entities to develop the TSAP. The TSAP team reviewed crash data to identify factors and trends, identified crash-reduction strategies, and developed a series of recommendations, which area outlined herein. Nearly 150 comments were received through our outreach efforts with agency partners and advocacy groups, as well as an online open house.

Coordination, collaboration and communication among traffic safety partners will be key to the successful implementation of these recommendations. We also believe that accountability is just as important as action. Periodic progress reports will be prepared for the Board of Commissioners, and the Board will also be involved as changes to policy and programs are proposed.

We have been hard at work on many of these safety initiatives already. However, the legislature’s passage of House Bill 2017 last year will allow us to dedicate additional funding to implementation of these recommendations in the coming years.

The final TSAP report can be viewed online at www.co.washington.or.us/TSAP.

SUMMARY OF KEY FINDINGS:

Between 2010 and 2014, 80 people were killed and 735 were seriously injured in transportation-related crashes in Washington County. To evaluate whether these values are high or low, Washington County data was compared with several generally comparable counties—Clackamas, Deschutes and Lane. Washington County had the lowest rates of serious injuries and fatalities per capita.

45

http://www.co.washington.or.us/TSAP

Transportation Safety Action Plan – Summary of Findings and Recommendations Page 2 of 4 Our review of crash data in Washington County indicated the primary contributing elements in fatality and serious injury crashes are:

• Pedestrians Pedestrian-involved crashes have the highest number of fatalities (28 out of 80). About two thirds of pedestrian fatalities and serious injuries occurred in the dark, often in locations without street lighting. Half of pedestrian fatality and serious injury crashes occurred at intersections.

• Speed Twelve percent of fatality or serious injury crashes were speed-related. Speeding was a more common factor in rural crashes than urban crashes.

• Intersections Nearly half of all fatality and serious injury crashes occurred at intersections, with the most common types of crashes being rear-end and turning-related.

• High-crash Corridors Nearly 40 percent of fatality and serious injury crashes occur on urban arterial roads. Certain major roads have a higher incidence of fatality and serious injury crashes—so-called “High-crash corridors.” In Washington County, these include the following County roads: 185th Ave., Murray Blvd. and Cornell Rd., plus several ODOT facilities: Highway 217, TV Hwy. and Hwy. 99W.

• Distraction and Impairment From 2010 to 2014, 154 people in Washington County were killed or seriously injured because of impaired driving. Half were associated with a driver hitting a fixed object. Crashes involving impairment were often correlated to other contributing factors such as speeding, pedestrians and disregarding traffic laws.

SUMMARY OF RECOMMENDATIONS:

The TSAP’s strategies and recommendations are based on the four “E”s of transportation safety:

• Engineering: roadway planning, design, traffic, maintenance and operations

• Enforcement: state and local law enforcement agencies

• Education: prevention specialists, communication professionals, educators and community advocacy groups

• Emergency Response: first responders including paramedics, fire and rescue

Based on the TSAP crash data analysis and input from our safety partners and the public, LUT staff recommend the following action items to help reduce crashes in these six target areas over the next five years:

• Road Design Standards Update and Speed Management o Update County Road Standards

Form an executive committee chaired by the Director of LUT and comprised of elected officials and/or executives from Washington County cities to conduct a safety-focused review of existing roadway design standards.

46

Transportation Safety Action Plan – Summary of Findings and Recommendations Page 3 of 4

Review existing operating speeds compared to posted speeds and develop policies for achieving desired speeds on existing and new roads based on roadway classifications and/or the specific roadway context.

Develop a context-sensitive approach to determine appropriate design speeds and posted speeds.

Review how roadway design factors such as lane widths affect vehicle speeds. o Expand eligibility for traffic calming through the Neighborhood Streets Program (NSP) to

certain “residential collector” roads. o Support the Sheriff’s Office speed enforcement activities including the use of radar

trailers, visible patrols, directed patrols, and covert traffic monitoring by providing data and coordinating equipment deployment.

o Investigate new technologies, methods, and best practices for speed enforcement.

• Transit Stops and Pedestrian Crossings o Conduct a workshop with Washington County cities and TriMet to discuss existing

policies and practices and create common guidelines, policies and a permitting process for evaluating existing and proposed transit stop locations. Evaluation criteria should include pedestrian access, Americans with Disabilities Act (ADA) compliance and illumination.

o Review and update the County Mid-Block Crossing Policy to streamline the application and review process based on roadway classification or other efficiencies.

o Review intersection design standards for potential opportunities to reduce pedestrian-involved crashes.

o Develop a process to review and prioritize requests for illumination, pedestrian crossings, and transit stop improvements.

• Roadway Illumination

o Develop a process to identify and prioritize locations for new illumination or illumination upgrades for safety such as along transit or pedestrian routes.

o Create, publish and maintain a flowchart of the process for requesting and installing illumination for safety and security on County roadways. Include information about initiating an illumination request, determining who will own/maintain the illumination, identifying funding, and how construction can be accomplished. Identify and improve any deficiencies, inconsistencies or oversights in the process.

• Policy and Legislation

o Support state legislation clarifying laws about distracted driving, cell phone use while driving and driving under the influence of marijuana. Support the expansion of laws restricting cell phone use to include current cell phone capabilities (social media, games, internet, etc.) and other in-vehicle and mobile technologies that contribute to distracted driving.

o Support state legislation to clarify legal definitions of aggressive driving to improve enforcement and adjudication of aggressive driving offenses.

47

Transportation Safety Action Plan – Summary of Findings and Recommendations Page 4 of 4

• Safety Messaging o Continue current County outreach programs and coordination with other groups and

agencies working towards developing a comprehensive safety culture. Current programs/groups include, but are not limited to Safe Routes to School, Traffic Safety Committee, ODOT Region 1 DUII Working Group and the Be Seen Be Safe campaign.

• Support Law Enforcement Efforts

o Support the Sheriff’s Office in their mission to reduce crashes through enforcement priorities: impaired driving, speeding, following too close, lane departure, and distracted driving.

o Support the Sheriff’s Office TSAP. o Support full staffing of officers in the Sheriff’s Office to assist with traffic enforcement.

48

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Community Corections Agenda Title: AUTHORIZE WAIVER FROM REQUEST FOR PROPOSALS

PROCESS AND AWARD CONTRACT TO CARES NORTHWEST FOR TRAUMA COUNSELING (2018.028W)

Presented by: Steve Berger, Director, Community Corrections SUMMARY This agenda item requests that your Board grant a waiver from the Request for Proposals process and award a contract to CARES Northwest in the amount of $107,088. The contract is to provide a Counselor that helps provide trauma therapy to Washington County children and families where abuse is suspected. Additionally, funds will be provided as flexible funding for materials to provide therapy and/or Counselor salary. On August 22, 2017 your Board approved the 2017-2019 Justice Reinvestment Grant Agreement. The Grant Agreement listed CARES Northwest as the community based non-profit victim’s assistance provider for children and family trauma therapy. Attachment: Additional Information Required to Grant Waiver


Authorize a Waiver from the Request for Proposals process and award a contract to CARES Northwest in the amount of $107,088 for the period through June 30, 2019.



Agenda Item No. 2.i.

Date: 03/27/18

PULLED

49

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following: a) Nature of the agreement:

Award a contract to Domestic Violence Resource Center in the amount of $107,088 to provide community advocates to work primarily as protective order advocates to assist Washington County residents in the process of filling out one of four types of orders of protection through June 30, 2019.

b) Estimated cost:

Contract not to exceed $107,088 for the period through June 30, 2019. c) Narrative description of basis for waiver and reasons an RFP process would be inappropriate:

The 2017-2019 Justice Reinvestment Grant Agreement listed CARES Northwest as the community based non-profit victims assistance provider. After being awarded the grant the County must utilize the listed contractor.

d) A statement of alternate selection process:

The Department seeks to enter contracts for 2017-19 consistent with details outlined in the 2017-2019 Justice Reinvestment Grant Agreement.

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AGENDA


Agenda Category: Consent – Health and Human Services Agenda Title: AUTHORIZE INTERGOVERNMENTAL AGREEMENT WITH

OREGON DEPARTMENT OF EDUCATION – YOUTH DEVELOPMENT DIVISION FOR PREVENTION PROGRAM

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY: The Department requests your Board approve an Intergovernmental Agreement between the Oregon Department of Education (ODE), Youth Development Division (YDD) and Washington County which grants $200,000 federal funds to the County to implement PAX Good Behavior Game (PAX GBG), a prevention program, for the 2017-2019 biennium.

PAX GBG is an evidence-based, trauma-informed, social emotional learning program implemented in elementary school classrooms. PAX GBG creates nurturing environments that mitigate Adverse Childhood Experiences (ACEs) and teach children self-regulation skills. Longitudinal studies show that PAX GBG reduces rates of substance abuse, smoking, incarceration, and suicide among youth later in life, and increases graduation and college attendance rates.

PAX GBG implementation began in 2014 with an initial award of $100,000 from the YDD and has been continued through prevention, mental health, and early learning funding streams since. The current proposed funding will build upon this foundation and expand PAX GBG in Washington County, focusing on high-needs schools.


Authorize the 2017-2019 Intergovernmental Agreement with the Oregon Department of Education, Youth Development Division, for a total of $200,000 in federal funds to implement PAX GBG (prevention program) in Washington County schools.



Agenda Item No. 2.j.

Date: 03/27/18

51


52

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Health and Human Services Agenda Title: GRANT WAIVER FROM REQUEST FOR PROPOSALS

PROCESS AND APPROVE CONTRACT AMENDMENT TO PROVIDE THIRD PARTY ADMINISTRATIVE SERVICES FOR CLAIMS PROCESSING AND APPROVE FUNDS FOR CLAIMS PAYMENT (2018.033W)

Presented by: Marni Kuyl, Director, Department of Health and Human Services SUMMARY:

Performance Health Technology (PHTech) provides claims processing and pass through payments on behalf of Washington County to contracted mental health and addictions providers for mental health and addictions services. The estimated annual expenditure for this administrative service is $96,000. Approximately $1,750,000 in provider payments are also passed through PHTech annually to contracted providers. All contracted providers are selected in accordance with county procurement rules with PHTech acting as a fiscal intermediary on our behalf. PHTech provides claims administration for OHP clients served by the Department. This contract is centrally held at Health Share of Oregon, with County staff using the system to manage services and claims payments. It is critical that staff use the same claims management system for indigent clients as clients often switch between indigent treatment and OHP funded services. Using the same system increases efficiency and ensures coordinated care management. The department is requesting a waiver to the RFP process since the claims administrator was selected by Health Share and the majority of the authorized funding is pass through payments. The Department is requesting your Board grant a waiver from the Request for Proposals process and extend the existing contract with this provider to provide Third Party Administrative Services for claims processing and claims payment to contracted services providers for the period July 1, 2017 through June 30, 2019. The information necessary to grant a waiver is attached. Attachment: Additional Information for Waiver DEPARTMENT’S REQUESTED ACTION: Grant a waiver from the Request for Proposals process and extend the contract with PHTech to provide Third Party Administrative Services for claims processing and claims payment to contracted services providers for the period of July 1, 2017 through June 30, 2019. The estimated expenditure is $192,000 for the Administrative Services and $3,500,000 in pass through claims payments.



Agenda Item No. 2.k.

Date: 03/27/18

53

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following: a) The nature of the agreement:

To provide Third Party Administrative Services for claims processing for mental health services funded with state general fund dollars and to provide claims payment for General Funded mental health services.

b) The cost of the project: The requested contract amount is:

General Fund Third Party Administrative Services: $192,000 General Fund pass-through payments : $3,500,000 Total: $3,692,000

c) A narrative description of the basis for the waiver and the reasons a RFP process would be inappropriate: Washington County Mental Health has previously contracted with Performance Health Technology (PHTech) to provide claims payment and Third Party Administrative services for both OHP and general fund mental health services. This contract was initially awarded through a competitive process. In December, 2013, Health Share of Oregon assumed management of the contract for OHP Administrative Services and the cost of providing these services on behalf of the Mental Health Risk Accepting Entities. This significantly reduced the dollar amount of the contract for Washington County, however County staff still use the system on behalf of Health Share for OHP members. PHTech continues to provide claims processing and payment to contracted Washington County behavioral health providers for non-OHP services. The department is requesting a waiver to the RFP process for provider payment since most of the funding authorized through this agenda is pass-through payments with PHTech acting as the fiscal intermediary and because the provider was selected by Health Share of Oregon.

d) Alternative selection process that will be used:

Contract with provider.

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AGENDA


Agenda Category: Consent- Sheriff’s Office Agenda Title: GRANT WAIVER AND AUTHORIZE CONTRACT

AMENDMENT FOR JAIL MENTORING PROGRAM SERVICES (2018.030W)

Presented by: Tom Andrews, Business Manager, Sheriff’s Office SUMMARY: Request your Board grant a waiver from the Request for Proposal (RFP) process and to amend the current contract with Bridges to Change that provides mentoring services to the jail inmates through June 30, 2019. Since 2009, Bridges to Change, Inc. has contracted with the Sheriff’s Office to provide mentoring services to jail inmates. The extension of this contract is essential in order to continue the Jail’s current mentoring program and allows continuity with our 3194 Pre-Release Exit Program (PREP). Funding is provided through the State of Oregon Justice Reinvestment Initiative through the current State budget period ending June 30, 2019. Due to the established program and staff expertise as well as the services being contingent upon receipt of the program funding, we request a waiver of the RFP process. Attachment: Additional Information for Waiver


Authorize a waiver from the Request for Proposals process and authorize a contract amendment with Bridges to Change for mentoring services to inmates of Washington County Jail through June 30, 2019 in an amount not to exceed $215,000.



Agenda Item No. 2.l.

Date: 03/27/18

55

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER: Per Rule #10-130, the request for waiver shall contain the following:

a) The nature of the agreement: To provide mentoring services to inmates in the Washington County Jail.

b) The cost of the project:

The requested contract amount is $215,000.00 through June 30, 2019.

c) A narrative description of the basis for the waiver and the reasons a RFP process would be inappropriate: Washington County Jail has an established relationship with Bridges to Change. In 2009 the program initially began to provide Jail inmates with mentor assistance prior to their release from Washington County Jail and into their transition back into the local community with a goal to reduce the recidivism of inmates. Mentors provide intervention and support in the community; assist individuals with transportation to appointments in the community if the inmates are unable to do so for themselves; working with inmates on a transition plan upon their release back into the community. We request a waiver to the RFP process to maintain continuity of these important services for the term of the program funding. Also, due to the delay in approval of the State budget and confirmation of the program continuation, there is not enough time to perform a solicitation process in order to utilize the program funds in a time efficient manner. Providing these services is contingent on the receipt of funding.

d) Alternative selection process that will be used:

Waive the solicitation process and approve the contract with service provider.

56

AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS Agenda Category: Consent – Support Services (CPO 7) Agenda Title: AUTHORIZE PRIVATE SALE OF COUNTY-OWNED REAL

PROPERTY DESCRIBED AS 1N131CB, TAX LOT 98306 TO WILLIAM A.K. BREDE

Presented by: Don Bohn, Assistant County Administrator

Martin Granum, Facilities & Parks Services Manager SUMMARY:

Property described as 1N131CB, Tax Lot 98306 is a parking space located in the Crossings at Tanasbourne Condominiums. In 2007, the plat declarant, CSM Property LLC sold the parking space along with a condominium unit to Yon Hwa Cha; however, the title company inadvertently left the parking space off of the deed. In 2009, the deed was rerecorded to include the parking space. Then in 2010, Yon Hwa Cha added Ji Young Jin to the deed, but the title company inadvertently left off the parking space from the deed. Due to the aforementioned errors, in January 2018, Washington County was deeded the parking space through the tax foreclosure process for nonpayment of property taxes. The Real Market Value (RMV) of the property reported by Assessment & Taxation is $7,320. Recently, the condominium was sold to William A.K. Brede but the parking space was not included due to the foreclosure. William A.K. Brede submitted an offer to purchase the County-owned parking space for $1,464 along with the cost of advertising and recording fees. As memorialized in the Declaration of Condominium Ownership for the Crossings at Tanasbourne Condominiums, dated October 3, 2006, and Supplemental Declaration of Condominium Ownership for the Crossings at Tanasbourne Condominiums, supplemental Plat No. 1: Annexation of Stage 2, the above described property may only be deeded to a primary condo unit owner. Furthermore, the Declaration also calls for each condo unit to have one corresponding parking space. The parking space described above corresponds with the unit recently acquired by William A.K. Brede. (continued) Attachment: Map

DEPARTMENT’S REQUESTED ACTION: Declare 1N131CB, Tax Lot 98306 as surplus to the County’s needs, authorize the sale to William A.K. Brede and authorize the Board Chair to execute the deed.



Agenda Item No. 2.m.

Date: 03/27/18

57

AUTHORIZE PRIVATE SALE OF COUNTY-OWNED REAL PROPERTY DESCRIBED AS 1N131CB, TAX LOT 98306 TO WILLIAM A.K. BREDE BOC 03/27/18 Oregon Revised Statute 275.225 authorizes the sale of property valued at less than $15,000, and deemed unbuildable, to be sold at private sale and requires that advertisement of the sale be made in a newspaper of general circulation; this requirement has been met. Additionally, the County’s Real Property Management Guidelines allow for strip properties with a RMV less than $15,000 to be sold through private sale for 20% of the RMV and notification of intent to sell is sent to adjacent property owners with the opportunity to bid on the property. The offer received from William A.K. Brede for the parking space meets the minimum bid criteria. However, due to the Declaration and circumstances described, the adjacent property owners were not provided notice of this proposed sale. Staff recommends your Board declare property surplus to the County’s needs and authorize the sale of the County-owned property to William A.K. Brede for the amount offered.

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AGENDA


Agenda Category: Presentation – County Administrative Office Agenda Title: PRESENT THE 2017 HAROLD M. HAYNES AWARD RECIPIENT Presented by: Robert Davis, County Administrator SUMMARY:

The Committee for Community Involvement (CCI) selected Peggy Harris to receive the 2017 Harold M. Haynes Citizen Involvement Award, honoring those who have demonstrated outstanding leadership engaging members of their community in civic affairs. Peggy Harris, a retired schoolteacher, has educated and inspired others to be informed, get involved and take positive action through her many years of energetic volunteering, leadership and cooperative support for CPO 15 as well as 4-H, the Washington County Fair, local schools and other efforts. Peggy's service as Chair from 2008 to this year of her CPO for Blooming and Fern Hill has illuminated rural community issues, including connections with urban areas. She has been an effective advisor for her district’s Commissioner and the Board on several issues. Highlights from community accomplishments led or spurred by Peggy in recent years, including 2017, include:

• Host of National Night Out and Neighborhood Watch events • Champion of improving the Highway 47 and Elm intersection • A variety of informative and educational topics at CPO 15 on public safety, soil and

watershed quality and conservation, compelling agricultural topics and local history • Chehalem Ridge Nature Park Master Plan involvement • Quake Up! Co-founder • Special-issue CPO forums: Barriers to Rural Broadband Internet Access;

Homelessness in Rural Washington County

The CCI thanks the Board of Commissioners for joining in their recognition of Peggy Harris.


Present Peggy Harris with the Harold M. Haynes Citizen Involvement Award for 2017.

Agenda Item No.

Date: 03/27/18

OFF DOCKET

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