Board Update

CSD Board Meeting 5/19/14

Julie Deppner , Executive Director of InstructionSue Gregg, Director of Food ServiceJeff Knasiak, Director of TransportationRon Livengood, Director of OperationsLisa Nickel, Director of Early Childhood and Special EducationScott Wooster, Director of TechnologyTeresa Zigman, Executive Director of Business & Operations

Board Goals Update2013-2014District Goal 1: Increase Individual Student AchievementInstruction:100% of students will increase their performance on the MEAP/MME Reading assessments by 0.65 percent to reach a proficiency target of 79.79%.Goal Met All grades met proficiency target of 79.79%100% of students will increase their performance on the MEAP/MME Writing assessments by 2.73 percent to reach a proficiency target of 69.11%.Goal Partially Met 8th Grade Met Goal, 4th Grade only 56% met proficiency target100% of students will increase their performance on the MEAP/MME Mathematics assessments by 2.53 percent to reach a proficiency target of 64.74%.Goal Partially Met 3rd Grade only 58% met proficiency target100% of students will increase their performance on the MEAP/MME Science assessments by 4.87 percent to reach a proficiency target of 46.01%. Goal Not Met 5th Grade only 31% met proficiency target, 8th grade only 38%

District Goal 1: Increase Individual Student AchievementFood Service:Missing meals and experiencing hunger impair childrens development and achievement.Food Service provides a healthy breakfast and lunch each day in order to achieve academic goals for students.

Operations:Along with the major projects that we completed last summer & into the fall we completed a number of smaller ones that have added to a positive learning environment. We have plans and are currently working on 26 individual projects for the upcoming summer & fallThe improvements that we have and continue to make have helped create a good learning environment for our students

District Goal 1: Increase Individual Student AchievementSpecial Education/Early Childhood:Building level chairs attend DCC allowing for better understanding of curriculum changes Marked increase in MEAP scores for students with IEPsDevelopment of personal curriculum documents and process at a countywide levelDevelopmental gains seen in all students in preschool and Early OnTechnology:iPad Implementation CHS Teacher Training 9 tech talks, 6 Appy hours, 12 half day trainingsBeach tech replacement planning Site visits, conferences, classroom trials to now implementationFinance:Through Budget Planning and the review of services provided to the District, we continually review the costs of ancillary services and reduce where possible to funnel funds back into the classroom to aid with the supplies needed to promote student achievement.

District Goal 2: Enhance a Positive, Safe and Healthy School ClimateInstruction:ALICE Training continuing for all staffCurriculum Updates (K-2 Math & 6 8 Math completed)Hiring/PESG Criminal History processes

Food Service:School lunches must meet meal pattern and nutrition standards based on the latest Dietary Guidelines for Americans. Lean meats, whole grains, fruits and veggies, lo-fat dairy products.The current meal pattern increases the availability of fruits, vegetables, and whole grains in the school menu. The meal patterns dietary guidelines set specific calorie limits to ensure age-appropriate meals for grades K-5, 6-8, and 9-12.

District Goal 2: Enhance a Positive, Safe and Healthy School ClimateTransportation :Guardian Angel Lighting System: Drivers very pleased with the added safety light for students crossing in front of the bus at bus stop locations.Particularly during inclement weather conditions.Change in Bus Inspection Process: Mechanics continue to maintain fleet at 100% passing score.Additional Staff Training: Drivers and Monitors received additional training prior to school start up. Topics included: Special needs loading/unloading procedures, proper safety restraint installations along with pre & post trip inspection review.Operations:Thumb turns to be able to lock classroom doors are currently being installed.Plans are in place for panic alarms and to be able to make building wide PA announcements from any phone.Regular, often daily, monitoring of the simple procedures such as making sure exterior doors are locked & latched during the school day.Evaluated Current cleaning / Sanitizing Chemicals & Procedures

District Goal 2: Enhance a Positive, Safe and Healthy School ClimateSpecial Education/Early Childhood:Preschool students showing an ability to work out conflict data collected next fallStrategies for improving emergency safety at the preschool siteFirst annual district wide celebration of the paraprofessionals and their contributions to our students Technology:Filtering iBoss refined, Apple IOS Changes, Lockdown capabilitiesSurveillance Adding additional cameras, Still working with Chelsea PDFinance:Starting in the 2014-15 year the District will be updating providers for all of its insurance services to ensure that staff members needs are being met through the programs offered.We continue to offer our individual-driven Wellness Program (through our Health insurance coverage) along with our partnership with the Wellness Centers in the area to promote a healthy climate in the District.Conduct semi-annual facility reviews with SET SEG to ensure staff/student safety

District Goal 3: Maintain Fiscal ResponsibilityInstruction:Federal grant money to support Professional DevelopmentOnline textbooksFood Service:Kitchen managers minimize inventory levels by depleting products at the end of the school year to reduce expense.By offering students a variety of healthy entres throughout the school year and by bringing in manufacturers for taste testing helps increase participation. Transportation :Continued use of Washtenaw County School Districts RFP for bus parts.Constant monitoring of fuel costs. Always try to accept delivery when pricing is down.Currently working with Chelsea Hospital and Concentra Business Health Services for new D.O.T. Physical costs. Most of our drivers are due for updated physical examination this Summer. New D.O.T. regulations require physician to be trained and registered to perform such physicals. Chelsea Hospital is trying to accommodate by setting a schedule for our staff to be examined by appropriate physicians. EPA donation of gasoline to school district. (Approx. 2,200 gallons)

District Goal 3: Maintain Fiscal ResponsibilityOperations:Continue to make appropriate use of Bond & sinking funds to minimize our expenses from the General Fund.Competitive bidding on items above $5,000 continues to pay dividend.As a part of overall District spending reduction we cut our repair & maintenance budget last fall by $29,000.Special Education/Early Childhood:Increase in Medicaid encounters process cleaned up, parental consents obtained, training for staffTransportation Medicaid billing begun after February breakTuition for preschool offerings increased for 2014-15Technology:Countywide Bids County pricing for call out system, Reviewing bids for data warehouse system 22i Grant Already received $24,347 for participating. From the purchasing program should receive between $60,000 - $70,000 additional funds

District Goal 3: Maintain Fiscal ResponsibilityFinance:During the 2013-14 year we have put a Projection Tool in place to assist with longer term impacts of current budget decisions. We continue to monitor a variety of current issues to assess the short-term and long-term impacts on our budgetsState Retirement SystemAffordable Care ActLocal and State Special Education FundingLegislative billsDuring the 2013-14 the District implemented a new Finance system for processing transactions in order to provide more efficient ways of obtaining information for our Administrators and Board.In the 2014-15 year, we will transition our Payroll/Benefits/HR system over to New World

District Goal #4: Promote Interaction With School District and Our CommunitiesInstruction:Expanded Community Education Offerings District Brochure & Logo Updated

Food Service:Provide affordable Catering menu items for Schools and Community events.Chelsea Senior Center and Meals on Wheels providing a healthy well balanced meal each day. Also during Holidays for Meals on Wheels.

Transportation :Plan to again have a school bus in the Chelsea Fair Parade.Continue to provide shuttle service for the Special Olympics hosted at Chelsea Proving Grounds on September 27, 2014.Maintain route updates and assist parents/students with alternate transportation requests. (After school programs & daycare options)

District Goal #4: Promote Interaction With School District and Our CommunitiesOperations:We have added a couple of new Facility Users during this last year. Many of our Regulars have continued to use our facilities.Our buildings are used by numerous Community Ed programs and Outside Lease Holders that provide services and activities for our community and exposure for the District.1. All Recreational Sports2. Soccer Club, CAC, CAP3. Community Ed programs & classes4. Summer Daycare & activity programs sponsored by Community Ed, such as Wild About Summer5. Dance Arts of Chelsea6. Chelsea Free Methodist7. Gretchens House Before & After school8. Seniors Citizens

District Goal #4: Promote Interaction With School District and Our CommunitiesSpecial Education/Early Childhood:Enhanced partnership with Senior CenterFIA support for homeless and at risk youthFIA support for preschool scholarshipsDistrict support of FIA through baskets for auction

Technology:Increasing Communication Will be switching to a new call out system this summerOpen wireless Turned on at all buildings from 3:00 11:00 daily with extended times on the weekends

Looking ahead to 2014-2015InstructionNew assessments, curriculum implementation and a focus on improving student achievement in 14-15Food ServiceNutrition Standards for all foods and beverages sold (ala carte) in schools come into effect on July 1, 2014. Any food sold in schools must be, whole grain rich, 200 calories or less, limits on sodium, sugar and no trans fatsTransportationContinue to support the educational process by providing safe and efficient pupil transportation by trained, certified professionals.OperationsAs a department we will be looking to maintain a desirable learning and playing environment in the most cost effective way possible.Special EducationContinued emphasis on increasing achievement for students who are at risk.TechnologyImplement iPads at Beach Middle School, work with South Meadows Staff on technology evaluation for their replacement and implement a new data warehouse system.