Board Packet April 2013

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING April 16, 2013

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of Trustees

Agenda

April 16, 2013

Plain Community Branch Library

Canton, Ohio 5:00 p.m.

I. Public Comments

II. Board President Comments

III. Friends of the Library Comments

A. Plain Library Friends Comments

IV. Staff Reports

A. Tena Wilson, Executive Director

B. Russ Humerickhouse, Fiscal Officer

C. Megan Johnson, Plain Community Branch Manager

V. Consent Calendar

A. Minutes of March 19, 2013 Meeting 5

B. March Financial Report 18

C. March Gift Report 26

D. Monthly Training Report 27

E. Monthly Human Resources Report 28

VI. Building and Grounds Committee Report

A. Facilities Update 29

VII. Human Resources Committee Report

VIII. Finance and Audit Committee Report

IX. New Business

A. Plain Change of Hours Resolution 30

X. Executive Session to Discuss Real Estate

XI. Adjournment

Next Meeting May 21, 2013 at Jackson Township Branch

Statistical Summary - March 2013Stark County District Library, Ohio

Mar 2013

Circulation

Mar 2013

% of Total

Mar 2012

Circulation

% Change

2013-2012

Mar 2013

Year to Date

Mar 2012

Year to Date

% Change

2013-2012

Main Library 60,233 19.16% 61,309 -1.76% 180,972 180,319 0.36%

Mobile Services 67,220 21.38% 66,672 0.82% 198,624 192,149 3.37%

DeHoff Memorial 5,575 1.77% 5,754 -3.11% 16,439 16,280 0.98%

East Canton 6,827 2.17% 7,342 -7.01% 21,401 22,158 -3.42%

Jackson Township 24,713 7.86% 25,007 -1.18% 71,776 72,070 -0.41%

Lake Community 26,338 8.38% 27,040 -2.60% 77,483 81,166 -4.54%

Madge Youtz 7,383 2.35% 6,531 13.05% 21,750 21,744 0.03%

North 27,559 8.77% 29,211 -5.66% 79,137 86,312 -8.31%

Perry Sippo 21,576 6.86% 23,176 -6.90% 61,288 66,831 -8.29%

Plain Community 13,443 4.28% 14,751 -8.87% 40,247 43,799 -8.11%

Sandy Valley 12,168 3.87% 13,824 -11.98% 35,183 41,740 -15.71%

ECRC 500 0.16% 1,180 -57.63% 2,512 3,284 -23.51%

Online Renewals 28,831 9.17% 27,220 5.92% 81,237 79,444 2.26%

Ebook Downloads 9,278 2.95% 5,505 68.54% 28,497 16,241 75.46%

Zinio Magazine Downloads 2,732 0.87% - - 8,247 - -

SCDL Total 314,376 100.00% 314,522 -0.05% 924,793 923,537 0.14%

Library VisitsMar 2013

Visits

Mar 2012

Visits

% Change

2013-2012

Mar 2013

Circ per visit

Mar 2012

Circ per visit

% Change

2013-2012

Main Library 34,004 35,379 -3.89% 1.77 1.73 2.22%

DeHoff Memorial 4,784 5,118 -6.52% 1.17 1.12 3.64%

East Canton 4,244 6,311 -32.76% 1.61 1.16 38.29%

Jackson Township 12,070 12,824 -5.88% 2.05 1.95 5.00%

Lake Community 9,867 11,554 -14.61% 2.67 2.34 14.06%

Madge Youtz 4,771 4,694 1.64% 1.55 1.39 11.22%

North 11,524 12,991 -11.30% 2.39 2.25 6.36%

Perry Sippo 11,295 11,727 -3.68% 1.91 1.98 -3.34%

Plain Community 9,244 11,519 -19.75% 1.45 1.28 13.56%

Sandy Valley 4,500 5,123 -12.16% 2.70 2.70 0.21%

SCDL Total 106,301 117,239 -9.33% 2.96 2.68 10.24%

Self Check UseAssisted

Circulation

Self-check

Circulation

%

Self-check

Main Library 45,769 7,422 13.95% 165,452

Jackson Township 16,036 5,932 27.00% 1,017

Lake Community 20,005 2,080 9.42%

North 23,205 1,630 6.56%

Perry Sippo 15,966 3,681 18.74%

Plain Community 8,289 2,649 24.22%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

1

Statistical Summary - March 2013Stark County District Library, Ohio

Hours Open2013

Hours Open

2012

Hours Open

2013

Circ per hour

2012

Circ per hour

% Change

2013-2012

Main Library 277 288 217 213 2.15%

Mobile Services 504 528 133 126 5.62%

DeHoff Memorial 219 163 25 35 -27.89%

East Canton 219 163 31 45 -30.79%

Jackson Township 277 284 89 88 1.32%

Lake Community 261 272 101 99 1.51%

Madge Youtz 219 163 34 40 -15.86%

North 261 272 106 107 -1.68%

Perry Sippo 277 288 78 80 -3.21%

Plain Community 308.5 321 44 46 -5.17%

Sandy Valley 219 227 56 61 -8.76%

ECRC 192 201 3 6 -55.64%

SCDL Total 3,233.5 3,170 97 99 -2.01%

2013 2012 % of Change 2013 2012 % of Change

Adult Programs 96 95 1.05% 260 265 -1.89%

Teen Programs 60 96 -37.50% 167 415 -59.76%

Children's Programs 613 680 -9.85% 1,950 1,908 2.20%

Total Programs 769 871 -11.71% 2,377 2,588 -8.15%

Adult Attendance 2,072 2,116 -2.08% 4,798 5,321 -9.83%

Teen Attendance 1,560 1,650 -5.45% 3,334 9,625 -65.36%

Children's Attendance 13,255 14,375 -7.79% 39,005 40,922 -4.68%

Total Attendance 16,887 18,141 -6.91% 47,137 55,868 -15.63%

2013 2012 % of Change 2013 2012 % of Change

Total Computer Use 23,115 24,958 -7.38% 69,845 74,190 -5.86%

SearchOhio Borrowed 2,453 2,430 0.95% 8,080 7,082 14.09%

SearchOhio Loaned 4,031 3,328 21.12% 11,891 10,407 14.26%

ILL Borrowed 174 194 -10.31% 442 502 -11.95%

ILL Loaned 777 861 -9.76% 2,109 2,420 -12.85%

Volunteer hours 302 144.15 109.50% 675 367.4 83.72%

ProgrammingMonth Year-to-Date

Misc.Month Year-to-Date

2

Statistical Overview - March 2013Stark County District Library, Ohio

200000

250000

300000

350000

400000

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Circulation

Year to Date 923,537 2012 924,793 2013

March 314,522 2012 314,376 2013

-0.05 %

70000

90000

110000

130000


Library Visits

Year to Date 333,675 2012 311,715 2013

March 117,239 2012 106,301 2013

-9.33 %

24 Month Trend Graph April 2011 - March 2012 April 2012 - March 2013

500

1000

1500


New Cardholders

Year to Date 3,392 2012 3,069 2013

March 1,085 2012 1,017 2013

-6.27 %

15000.0

20000.0

25000.0

30000.0

35000.0


Computer Use

Year to Date 74,190 2012 69,845 2013

March 24,958 2012 23,115 2013

-7.38 %

3

Statistical Overview - March 2013Stark County District Library, Ohio

30000

35000

40000

45000

50000


Website Visits - Total

Year to Date 134,719 2012 130,643 2013

March 45,068 2012 47,198 2013

4.73 %

100

400

700

1000


Programs

Year to Date 2,588 2012 2,377 2013

March 871 2012 769 2013

-11.71 %

24 Month Trend Graph April 2011 - March 2012 April 2012 - March 2013

2000

7000

12000

17000

22000


Program Attendance

Year to Date 55,868 2012 47,137 2013

March 18,141 2012 16,887 2013

-6.91 %

4

Board Minutes-March 19, 2013 Page 1 of 13

Stark County District Library

Board of Trustees

Minutes

March 19, 2013

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

March 19, 2013, at the Madge Youtz Branch Library. In attendance were board members Bert

Nero, John Mroczkowski, Beth Borda and Edmond Mack. Also in attendance were library

employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse.

The meeting was called to order at 5:03 p.m. by Board Secretary Bert Nero.

Absent were Steven Pittman, Susan Rodgers, and Shawn O’Brien.

Guests included several library employees and representatives of Friends of the Library groups.

PUBLIC COMMENT

Brandy Taylor and Crystal Young addressed the Board concerning their work in initiating

a Friends group at the Madge Youtz Branch. There is interest from other community

members, and they have already established some fundraising with the help of Nancy

McKnight from the Lake FOL. In April, they will be providing refreshments during a

poetry event at the Branch.

BOARD PRESIDENT COMMENTS

None

EXECUTIVE DIRECTOR REPORT

Executive Director Tena Wilson invited the Board members to a FRIENDraiser hosted by

the Stark County District Library Foundation and Friends of the Library on Friday, May

3, 2013.

She reported that the Facilities Study has begun, and will be completed by the end of

March.

FISCAL OFFICER’S REPORT

Fiscal Officer Russ Humerickhouse reported the Finance and Audit Committee met and

approved increasing earthquake insurance coverage.

MADGE YOUTZ BRANCH MANAGER REPORT

Madge Youtz Branch Manager Kathy Clay welcomed the Board to the branch and

reported on the various programs available to the patrons.

5


She thanked Brandy Taylor and Crystal Young for their interest in beginning a Friends

Group and for all they have done.

She said that Madge Youtz has high computer usage, and it just added four laptops for

customer use in the branch.

Ms. Clay is working on establishing story times with the local Head Start preschool.

CONSENT CALENDAR

Minutes of the February 19, 2013, Regular Meeting was presented.

Financial Report for February 2013 was presented.

Resolution 2013-15

February 2013 Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Genealogy Customers $48.00 Restricted: Genealogy Department

Library Patron 40.00 Restricted: Plain Community - Anonymous

Gift

College Club of Canton 25.00 Restricted: North Branch – Honorarium for

Shelia Mawdsley Program

Various Library Staff 425.00 Restricted: Memory of Marcia Moorhead,

Retired Library Employee

Jackson Customers 307.40 Restricted: Jackson Branch – Capital Fund

Lee and Lavetta Bowers 25.00 Restricted: Lake Community Branch –

Memory of Barbara Spellman

Mr. and Mrs. Melvin Oyster 25.00 Restricted: Lake Community Branch –


William and Karen Rowley 25.00 Restricted: Lake Community Branch –


6


MONTHLY TOTAL $920.40

YEAR TO DATE TOTAL $1,482.40

MONTHLY TRAINING REPORT

Name: Linda Wilkins 2/19/13

Conference:

Monthly Meeting: A Primer on Conflict and Conflict

Resolution Canton, OH

Total $70.00 Stark County HR Association

Name: Karen Miller, Debra Pfendler, & Kathy Schaefer 2/21/13

Conference: Violent Intruder Response Strategies Akron, OH

Total $263.33 NEO-RLS

Name:

Shelia Mawdsley, Kathy Cancelliere, Beth Queen, &

Delores Rondinella 2/26/13

Conference:

Common Core: Tools for Public Libraries in NoveList K-8

Plus Webinar

Total $0.00 NoveList

Name: Jean McFarren 2/28/13

Conference: Creative Fundraising Ideas for Nonprofits of ALL Sizes Akron, OH

Total $44.38

Association of Fundraising

Professionals

Name: Linda Smik 2/28/13

Conference: CLSP Beneath the Surface Webinar

Total $0.00

Collaborative Summer Learning

Program


Conference: The Blunt Truth about Marijuana in Your Workplace Independence, OH

Total $83.20

Community Awareness & Prevention

Association

Name:

Dani Gustavich, Debbie Russo, Marianna DiGiacomo,

Kathy Lewis, Kelli Cozzoli, Marcia Mann, Kathy Schaefer,

Katie Ferrero, Julie Hoffman, & Brett Neff 3/6/13

Conference:

Common Core: Tools for Public Libraries in NoveList K-8

Plus Webinar

Total $0.00 NoveList

Name:

Jen Welsh, Tammy Long, Karen Miller, Linda Dahl, &

Suzette Burlingame 3/6/13

Conference: OLC Legislative Day Columbus, OH

Total $100.00 OLC


Conference: 2013 Northern Ohio Human Resource Conference Cleveland, OH

Total $266.38 SHRM

Name: Tena Wilson & Linda Dahl 3/8/13

7


Conference:

Safety Council CEO Breakfast topic: Crisis Communications:

Manage the Media and Control the Message Canton, OH

Total $40.00 Stark County Safety Council

Name: Stephanie Houck 3/8/13

Conference: What's so Special about Special Collections? Webinar

Total $15.00 OLC

Name: Beth Bouchard 3/12/13

Conference:

Booklist Webinar - Panel Discussion: New Graphic Novels

for Libraries and Classrooms Webinar

Total $0.00 ALA

Name: Linda Bartlett 3/14/13

Conference:

Safety Council Luncheon Topic: Ohio BWC's Destination:

Excellence Programs Canton, OH

Total Season Pass Stark County Safety Council

Name:

Linda Wilkins, Tena Wilson, Suzette Burlingame, Patty

Marsh, Linda Dahl, & Vicki Muzzy 3/14/13

Conference: Celebrating Women in History Canton, OH

Total $210.00 J R Coleman Center

Name: Jennifer Welsh 3/14/13

Conference: OLC Membership Committee Meeting Columbus, OH

Total $0.00 OLC

March $1,092.29

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

02/22/13 Dayna DiMarco, Substitute Librarian, Lake Community Branch, part time, hours as

worked.

02/22/13 Doris Edwards, Substitute, DeHoff Memorial Branch, part time, hours as worked.

02/27/13 Matthew Kurtz, Substitute, Maintenance – Main, part time, hours as worked.

03/11/13 Jesse Williams, Jr. Substitute, Maintenance – Main, part time, hours as worked.

03/14/13 Terri Greenwald, Substitute, Plain Community Branch, part time, hours as worked.

03/14/13 Joshua Zutavern, Substitute Driver, Mobile Services – Main, part time, hours as

worked.

DEPARTMENT/AGENCY/STATUS CHANGES

8


03/11/13 Lynne Herstine, Library Associate, Sandy Valley Branch, from part time, 40 hours

biweekly, to full time, 80 hours biweekly.

03/14/13 Patricia Marsh, from Associate Director of Public Services to Interim Public

Services Director, full time, 80 hours biweekly.

03/25/13 Rebecca Baldwin, Librarian – Teen, Plain Community Branch, from part time, 48

hours biweekly, to full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

02/19/13 Rebekah Bosler, Shelver, Circulation Services – Main, part time.

03/13/13 Karen Miller, Associate Director of Main Library Services, full time.

03/15/13 Marianna DiGiacomo, Literacy & Events Coordinator, full time.

Motion by John Mroczkowski to approve the consent calendar, Beth Borda seconded the motion;

all voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

None

HUMAN RESOURCES COMMITTEE REPORT

None

FINANCE AND AUDIT COMMITTEE REPORT

The Finance and Audit Committee met on March 7, 2013, and discussed and approved

the 2013 Exploration Gateway operating budget and the 2013 Permanent Budget for the

library.

Mr. Humerickhouse introduced the 2013 Permanent Budget Resolution.

Resolution 2013-16

Permanent Budget for Year 2013

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to

provide for the current expenses and other expenditures of said Board of Trustees, during the

fiscal year, ending December 31, 2013, the following sums be and the same are hereby set aside

and appropriated for the several purposes for which expenditures are to be made for and during

said fiscal year, as follows;

9


% CHANGE

2013

2012 Final Permanent 2012 Actual 2013 Permanent Permanent/

GENERAL FUND 101 Budget Expenses & Encumbrances Budget 2012 Actual

1000 SALARIES AND BENEFITS

SALARIES AND LEAVE BENEFITS $6,159,175.00 $6,041,758.43 $6,113,450.00 1.19%

RETIREMENT BENEFITS 935,771.00 931,417.57 919,500.00 -1.28%

INSURANCE BENEFITS 1,623,424.00 1,558,039.75 1,678,300.00 7.72%

OTHER EMPLOYEE BENEFITS 16,500.00 15,257.98 19,500.00 27.80%

TOTAL SALARIES AND BENEFITS 8,734,870.00 8,546,473.73 8,730,750.00 2.16%

% OF TOTAL GENERAL FUND 101 68.89% 69.51% 58.43%

2000 SUPPLIES

GENERAL ADMINISTRATIVE SUPPLIES 146,180.00 142,384.00 184,838.00 29.82%

PROP. MAINT./REPAIRS, SUPPLIES & PARTS 52,250.00 50,792.04 49,150.00 -3.23%

MOTOR VEHICLE FUEL,SUPPLIES & PARTS 36,800.00 31,703.20 35,450.00 11.82%

SUPPLIES PURCHASED FOR RESALE 12,400.00 8,670.30 6,225.00 -28.20%

OTHER SUPPLIES 0.00 0.00 0.00 n/a

TOTAL SUPPLIES 247,630.00 233,549.54 275,663.00 18.03%


3000 PURCHASED AND CONTRACTED SVS.

TRAVEL & MEETING EXPENSES 47,485.00 28,686.74 47,575.00 65.84%

COMMUNICATIONS, PRINTING & PUBLICITY 332,487.00 238,178.46 255,275.00 7.18%

PROPERTY MAINT., REPAIR & SECURITY SVS. 803,175.00 775,238.47 1,270,226.00 63.85%

INSURANCE 44,700.00 57,465.00 67,150.00 16.85%

RENTS / LEASES 91,490.00 78,273.91 92,335.00 17.96%

UTILITIES 275,000.00 239,632.77 274,025.00 14.35%

PROFESSIONAL SERVICES 190,000.00 337,708.24 429,375.00 27.14%

LIBRARY MATERIALS CONTROL SVS. 59,320.00 29,320.00 67,900.00 131.58%

OTHER CONTRACTS & PURCHASED SVS. 11,125.00 9,608.00 15,700.00 63.41%

TOTAL PURCHASED AND CONTRACTED SVS. 1,854,782.00 1,794,111.59 2,519,561.00 40.44%


4000 LIBRARY MATLS. AND INFORMATION

BOOKS & PAMPHLETS 747,462.60 743,138.66 864,463.00 16.33%

PERIODICALS 116,000.00 116,000.00 166,000.00 43.10%

AUDIOVISUAL MATERIALS 480,237.40 479,651.84 578,237.00 20.55%

COMPUTER SVS. & INFORMATION 98,000.00 102,421.21 135,000.00 31.81%

INTER-LIBRARY LOAN FEES 300.00 0.00 50.00 n/a

LIBRARY MATERIAL REPAIRS/RESTORATION 1,500.00 1,500.00 250.00 -83.33%

LIBRARY MATERIALS-ALL OTHER 6,500.00 6,378.19 6,000.00 -5.93%

TOTAL LIBRARY MATLS. AND INFORMATION 1,450,000.00 1,449,089.90 1,750,000.00 20.77%


5000 CAPITAL OUTLAY

LAND 0.00 0.00 0.00 n/a

LAND IMPROVEMENTS 0.00 0.00 0.00 n/a

BLDG. IMPROVEMENTS 6,000.00 4,781.40 790,297.68 16428.58%

BUILDINGS 0.00 0.00 0.00 n/a

FURNITURE AND EQUIPMENT 237,776.00 231,527.03 396,396.00 71.21%

MOTOR VEHICLES 0.00 0.00 24,000.00 n/a

TOTAL CAPITAL OUTLAY 243,776.00 236,308.43 1,210,693.68 412.34%


7000 OTHER OBJECTS

DUES AND MEMBERSHIPS 41,529.00 28,949.14 46,160.00 59.45%

TAXES AND ASSESSMENTS 900.00 0.00 850.00 n/a

JUDGEMENTS & FINDINGS 0.00 0.00 0.00 n/a

REFUNDS AND REIMBURSEMENTS 6,000.00 6,806.22 8,000.00 17.54%

OTHER MISC.EXPENSES 100.00 0.00 100.00 n/a

TOTAL OTHER OBJECTS 48,529.00 35,755.36 55,110.00 54.13%


8000 CONTINGENCY

CONTINGENCY 100,000.00 0.00 400,000.00 n/a

TOTAL CONTINGENCY 100,000.00 0.00 400,000.00 n/a


TOTAL GENERAL FUND 101 $12,679,587.00 $12,295,288.55 $14,941,777.68 21.52%

10


2013

$6,113,450.00

1.19%

2012 Final Permanent 2012 Actual 2013 Permanent

Budget Expenses & Encumbrances Budget

SPECIAL REVENUE FUNDS

2000 SUPPLIES

GENERAL ADMINISTRATIVE SUPPLIES-FUND 209 $27,577.00 $11,826.35 $15,750.65

GENERAL ADMINISTRATIVE SUPPLIES-FUND 216 1,944.00 1,944.00 0.00

GENERAL ADMINISTRATIVE SUPPLIES-FUND 217 30.00 0.00 30.00

GENERAL ADMINISTRATIVE SUPPLIES-FUND 229 5,230.86 5,230.00 9,020.86

TOTAL SUPPLIES 34,781.86 19,000.35 24,801.51

3000 PURCHASED & CONTRACTED SERVICES

PROP. MAINT., REPAIR, SECURITY SVCS-FUND 212 500.00 0.00 500.00

LIBRARY MATERIALS CONTROL SVS-FUND 217 0.00 0.00 0.00

TOTAL PURCHASED & CONTRACTED SERVICES 500.00 0.00 500.00


BOOKS & PAMPHLETS-FUND 217 181.82 0.00 181.82

BOOKS & PAMPHLETS-FUND 222 4,000.00 0.00 4,000.00


BOOKS & PAMPHLETS-FUND 224 33,500.00 12,763.91 25,289.68

BOOKS & PAMPHLETS-FUND 228 0.00 0.00 0.00

BOOKS & PAMPHLETS-FUND 229 0.00 0.00 3,000.00

AUDIOVISUAL MATERIALS-FUND 219 0.00 0.00 75.00

AUDIOVISUAL MATERIALS-FUND 224 11,500.00 1,663.63 5,500.00

LIBRARY MATERIALS-ALL OTHER-FUND 228 210.77 0.00 210.77

LIBRARY MATERIALS-ALL OTHER-FUND 229 0.00 0.00 0.00

TOTAL LIBRARY MATLS. AND INFORMATION 51,082.95 14,427.54 39,947.63

5000 CAPITAL OUTLAY

BUILDING IMPROVEMENTS-FUND 224 20,781.42 7,564.20 10,500.00

FURNITURE AND EQUIPMENT-FUND 224 1,400.21 1,400.21 2,500.00

FURNITURE AND EQUIPMENT-FUND 229 13,188.00 13,148.00 8,001.00

TOTAL CAPITAL OUTLAY 35,369.63 22,112.41 21,001.00

TOTAL SPECIAL REVENUE FUNDS $121,734.44 $55,540.30 $86,250.14

PERMANENT FUNDS 801, 802 AND 803


BOOKS & PAMPHLETS-FUND 801 $9,500.00 $2,369.13 $10,248.03


PERIODICALS-FUND 801 0.00 0.00 0.00

AUDIOVISUAL MATERIALS-FUND 801 4,500.00 780.95 2,000.00

AUDIOVISUAL MATERIALS-FUND 802 4,420.76 0.00 0.00

TOTAL LIBRARY MATLS. AND INFORMATION 21,320.76 3,927.78 15,081.53

5000 CAPITAL OUTLAY

FURNITURE AND EQUIPMENT-FUND 802 $1,499.99 $1,499.99 $4,420.76

TOTAL CAPITAL OUTLAY 1,499.99 1,499.99 4,420.76

TOTAL PERMANENT FUNDS 801, 802 AND 803 $22,820.75 $5,427.77 $19,502.29

BOND RETIREMENT FUND 301


PROFESSIONAL SERVICES $0.00 $0.00 $0.00

TOTAL PURCHASED AND CONTRACTED SVS. 0.00 0.00 0.00

TOTAL BOND RETIREMENT FUND 301 $0.00 $0.00 $0.00

DEBT SERVICE FUND 302

6000 DEBT SERVICE

REDEMPTION OF PRINCIPAL $0.00 $0.00 $0.00

INTEREST EXPENSE 0.00 0.00 0.00

TOTAL DEBT SERVICE 0.00 0.00 0.00

TOTAL DEBT SERVICE FUND 302 $0.00 $0.00 $0.00

11


919,500.00

-1.28%

PAGE 3

2012 Final Permanent 2012 Actual 2013 Permanent

Budget Expenses & Encumbrances Budget

CAPITAL FUND 401

5000 CAPITAL OUTLAY

LAND IMPROVEMENTS $10,000.00 $0.00 $10,000.00

BLDG. IMPROVEMENTS 725,000.00 64,037.00 725,000.00

BUILDINGS 460,264.47 0.00 460,264.47

FURNITURE AND EQUIPMENT 250,000.00 0.00 186,957.58

MOTOR VEHICLES 0.00 0.00 0.00

TOTAL CAPITAL OUTLAY 1,445,264.47 64,037.00 1,382,222.05

TOTAL CAPITAL FUND 401 $1,445,264.47 $64,037.00 $1,382,222.05

PERRY/SIPPO FUND 460

5000 CAPITAL OUTLAY

BLDG. IMPROVEMENTS $0.00 $0.00 $0.00

BUILDINGS 0.00 0.00 0.00

FURNITURE AND EQUIPMENT 0.00 0.00 0.00

TOTAL CAPITAL OUTLAY 0.00 0.00 0.00

TOTAL PERRY/SIPPO FUND 460 $0.00 $0.00 $0.00

PERMANENT IMPROVEMENT FUND 450


PROFESSIONAL SERVICES $20,000.00 $0.00 $7,500.00

TOTAL PURCHASED AND CONTRACTED SVS. 20,000.00 0.00 7,500.00

5000 CAPITAL OUTLAY

BLDG. IMPROVEMENTS 29,210.00 0.00 9,660.00

FURNITURE AND EQUIPMENT 0.00 0.00 0.00

TOTAL CAPITAL OUTLAY 29,210.00 0.00 9,660.00

TOTAL PERMANENT IMPROVEMENT FUND 450 $49,210.00 $0.00 $17,160.00

GRAND TOTAL ALL FUNDS $14,318,616.66 $12,420,293.62 $16,446,912.16

STARK COUNTY DISTRICT LIBRARY

ESTIMATED REVENUE BY FUND

FISCAL YEAR 2013

101 209-229 401 & 450 801-803

ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL

SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDS

FUNDS FUNDS

1000 TAXES (PLF) $6,415,587.09 $0.00 $0.00 $0.00 $6,415,587.09

1200 TAXES PROPERTY (LEVY) 7,341,217.00 0.00 0.00 0.00 7,341,217.00

1000 TAXES (REIMB. PER. PROP.) 176,453.00 0.00 0.00 0.00 176,453.00

2000 GOVT. GRANTS (E-RATE) 128,000.00 0.00 0.00 0.00 128,000.00

3000 PATRON FINES & FEES 234,000.00 0.00 0.00 0.00 234,000.00

4000 INVESTMENT INCOME 2,500.00 0.00 500.00 2,750.00 5,750.00

5000 SERVICE FEES 55,500.00 0.00 0.00 0.00 55,500.00

6000 DONATIONS 14,500.00 10,000.00 1,000.00 0.00 25,500.00

8000 MISCELLANEOUS 75,000.00 0.00 0.00 0.00 75,000.00

TOTAL EST. 2013 REVENUE 14,442,757.09 10,000.00 1,500.00 2,750.00 14,457,007.09

12


Motion by John Mroczkowski to approve the 2013 Permanent Budget as presented, Beth Borda

seconded the motion; the roll call vote was as follows:

Bert Nero – yes Edmond Mack - yes John Mroczkowski – yes

Beth Borda – yes

Mr. Humerickhouse introduced the 2013 Exploration Gateway Budget Resolution

Resolution 2013-17

2013 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library

WHEREAS, the Perry Sippo Branch Library is part of the Exploration Gateway building which

is managed by the Stark County park District, and

WHEREAS, the agreement between the Stark County Park District Board of Commissioners

and the Board of Trustees of the Stark County District Library specifies the library’s

responsibility to pay 43.5% of the annual operating costs of the Exploration Gateway building;

2012 CARRYOVER 499,020.59 76,958.28 1,397,882.05 16,752.29 1,990,613.21

ESTIMATED TRANSFERS IN/OUT 0.00 0.00 0.00 0.00 0.00

ESTIMATED 2013 FUNDS $14,941,777.68 $86,958.28 $1,399,382.05 $19,502.29 $16,447,620.30

13


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14


NOW THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the 2013 Exploration Gateway Proposed Operating Budget be approved

as presented.

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15


Motion by Beth Borda to approve the 2013 Exploration Gateway Proposed Operating Budget,

John Mroczkowski seconded the motion; all voting yes.

NEW BUSINESS

Mr. Humerickhouse introduced the ArtsinStark 20/20 Vision Meeting Resolution.

Resolution 2013-18

ArtsinStark 20/20 Vision Meeting Resolution

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to allow the ArtsinStark 20/20 Vision Committee to meet in the James M.

Conley Board Room at the Main Library on Wednesday, March 20, 2013, at 5:00 p.m., and

permit ArtsinStark to provide the traditional refreshments of beer and pizza for the committee.

Motion by John Mroczkowski to allow the ArtsinStark 20/20 Vision Committee to meet in the

James Conley Board Room on March 20, 2013, and provide traditional refreshments, Beth Borda

seconded the motion; all voting yes.

Mr. Humerickhouse introduced the SCDL Foundation FRIENDraiser Resolution.

Resolution 2013-19

Stark County District Library Foundation FRIENDraiser

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to allow the Stark County District Library Foundation Board of Directors to

host a FRIENDraiser event in the Innovation Center at the Main Library on Friday, May, 3,

2013, and to be permitted to serve beer and wine at this event.

Motion by Beth Borda to allow the Stark County District Library Foundation Board of Directors

to host a FRIENDraiser event in the Innovation Center, and permitting them to serve beer and

wine at this event, John Mroczkowski seconded the motion; all voting yes.

Resolution 2013-20

Executive Session

Motion by John Mroczkowski to enter into executive session at 5:40 p.m., to discuss Human

Resources Issue and Real Estate Transaction, Beth Borda seconded the motion; the roll call vote

was as follows:

16


John Mroczkowski – yes Bert Nero – yes Beth Borda – yes

Edmond Mack – yes

Motion by Beth Borda to enter back into regular session at 6:10 p.m., John Mroczkowski

seconded the motion; the roll call vote was as follows:

John Mroczkowski – yes Bert Nero – yes Beth Borda – yes

Edmond Mack – yes

ADJOURNMENT

Motion by Beth Borda to adjourn the meeting at 6:12 p.m., John Mroczkowski seconded the

motion; all voting yes.

NEXT BOARD MEETING

The next regular board meeting is scheduled for Tuesday, April 16, 2013, at Plain

Community Branch Library.

17

STARK COUNTY DISTRICT LIBRARY PAGE 1

REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR MARCH 2013

MARCH REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTAL

GENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

PUBLIC LIBRARY FUND $362,567.33 $362,567.33

R.E.TAXES (LEVY) 1,765,599.39 1,765,599.39

TAXES (REIMB. T.P.P.) 0.00 0.00

GRANTS/E-RATE 0.00 0.00

PATRON FINES & FEES 21,124.68 21,124.68

INVESTMENT INCOME 202.49 17.33 393.91 247.59 861.32

SERVICE FEES 1.50 1.50

DONATIONS 402.00 463.00 865.00

MISC. REV. & REIMB. 2,287.44 2,287.44

OTHER 2,281.48 2,281.48

SUB-TOTAL 2,154,466.31 0.00 0.00 0.00 0.00 0.00 17.33 463.00 393.91 247.59 2,155,588.14

TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL $2,154,466.31 $0.00 $0.00 $0.00 $0.00 $0.00 $17.33 $463.00 $393.91 $247.59 $2,155,588.14

MARCH EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 224 FUND 229 FUND 450 FUND 801 FUND 802 FUND 803 TOTAL

GENERAL PNC STARK COMMUNITY IRELAND, MY PERRY BRANCH SCDL PERMANENT YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION IRELAND RECOVERY FOUNDATION IMPROVEMENT TRUST TRUST TRUST

PAYROLL/BENEFITS $686,734.48 $686,734.48

SUPPLIES 11,598.91 2,728.12 14,327.03

PURCH. SERVICES 138,027.07 138,027.07

LIBRARY MATERIALS 107,509.91 927.76 150.07 49.09 108,636.83

CAPITAL OUTLAY 1,952.84 1,952.84

OTHER EXPENSES 5,442.54 5,442.54

TOTAL $951,265.75 $2,728.12 $0.00 $0.00 $927.76 $0.00 $0.00 $150.07 $0.00 $49.09 $955,120.79

ENCUMBRANCES $495,501.80 $191.54 $0.00 $0.00 $1,039.14 $6,214.00 $0.00 $23.71 $0.00 $80.68 $503,050.87

DISTRIBUTED TO BOARD OF TRUSTEES ON 4/16/13

REVEXPM13.XLS

18

STARK COUNTY DISTRICT LIBRARY Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/13 THRU 12/31/13 2013 REVENUE PER

AMENDED OFFICIAL YTD % OF

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL CERTIFICATE ESTIMATED

1000 Public Library Fund (PLF) $535,811.89 $626,611.54 $362,567.33 $1,524,990.76 $6,415,587.09 23.77%

1200 R. E. Taxes (Levy) 0.00 1,090,110.00 1,765,599.39 2,855,709.39 7,341,217.00 38.90%

1200 Taxes (Reimb. T.P.P.) 0.00 0.00 0.00 0.00 176,453.00 0.00%

2000 Grants/E-Rate 3,720.38 0.00 0.00 3,720.38 128,000.00 2.91%

3000 Patron Fines & Fees 21,647.67 20,962.60 21,124.68 63,734.95 234,000.00 27.24%

4000 Investment Income 121.41 212.39 861.32 1,195.12 5,750.00 20.78%

5000 Service Fees 18,134.98 57.52 1.50 18,194.00 55,500.00 32.78%

6000 Donations 562.00 920.40 865.00 2,347.40 25,500.00 9.21%

8100-8700 Misc. Rev. & Reimb. 4,026.65 0.00 2,287.44 6,314.09 30,000.00 21.05%

8900 Other 2,405.73 2,234.29 2,281.48 6,921.50 45,000.00 15.38%

TOTAL $586,430.71 $1,741,108.74 $2,155,588.14 $0.00 $0.00 $0.00 $0.00 $4,483,127.59 $14,457,007.09 31.01%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY YTD TOTAL

1000 Payroll/Benefits $953,730.37 $676,916.32 $686,734.48 $2,317,381.17

2000 Supplies 20,002.21 17,126.89 14,327.03 51,456.13

3000 Purch.Services 111,749.16 108,262.77 138,027.07 358,039.00

4000 Library Materials 26,564.15 97,801.84 108,636.83 233,002.82

5000 Capital Outlay 16,250.16 1,065.06 1,952.84 19,268.06

7-8000 Other Expenses 6,193.59 10,943.53 5,442.54 22,579.66

TOTAL $1,134,489.64 $912,116.41 $955,120.79 $0.00 $0.00 $0.00 $0.00 3,001,726.84

PRIOR YEAR ENCUMBRANCES PAID IN 2013 (301,350.56)

TOTAL CURRENT Y-T-D EXPENSES FOR 2013 $2,700,376.28

DISTRIBUTED TO THE BOARD OF TRUSTEES 4/16/13

REVEXP2013.XLS

19

STARK COUNTY DISTRICT LIBRARY PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON

FOR GENERAL FUND ONLY

AT 3/31/13

2013 YTD 2013 YTD 2013

EXPENSE ACCOUNT 2013 YTD YEAR 2012 YEAR 2012 CAPITAL, CURRENT YEAR TEMPORARY

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES BUDGET

ALL FUNDS PAID IN 2013 AT 3/31/2013 FUND EXPENSES GENERAL FUND GENERAL FUND

1000 Payroll/Benefits $2,317,381.17 $100,400.15 $125,978.00 $0.00 $2,216,981.02 $2,240,500.00

2000 Supplies 51,456.13 14,857.99 13,665.05 3,508.46 33,089.68 65,500.00

3000 Purch.Services 358,039.00 77,713.52 11,691.85 0.00 280,325.48 492,500.00

4000 Library Materials 233,002.82 85,523.08 32,627.71 3.94 147,475.80 300,000.00

5000 Capital Outlay 19,268.06 16,986.79 2.46 0.00 2,281.27 140,000.00

7-8000 Other Expenses 22,579.66 5,869.03 130.97 0.00 16,710.63 16,150.00

TOTAL $3,001,726.84 $301,350.56 $184,096.04 $3,512.40 $2,696,863.88 $3,254,650.00

013BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/16/13

20


CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 3/31/13

401 450 209 212 216 217 219 222 223 224 228 229 801 802 803

CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2013 $1,381,722.05 $16,160.00 $15,750.65 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $51,104.70 $210.77 $16,235.86 $12,128.79 $4,420.76 $2,130.82 $1,507,049.72

2013 REVENUE: 57.17 1,224.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 393.91 0.00 247.59 1,923.07

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 13-

2013 EXPENDITURES: 0.00 0.00 (3,508.46) 0.00 0.00 0.00 0.00 0.00 0.00 (6,261.71) 0.00 0.00 (1,512.06) 0.00 (266.64) (11,548.87)

2013 BOARD OF TRUSTEES

APPROPRIATION 13-

BAL. AT MARCH 31, 2013 $1,381,779.22 $17,384.40 $12,242.19 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $44,842.99 $210.77 $16,235.86 $11,010.64 $4,420.76 $2,111.77 $1,497,423.92

ENCUMBR. AT 3/31/13 $0.00 $0.00 $191.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,039.14 $0.00 $6,214.00 $23.71 $0.00 $80.68 $7,549.07

CAPTRST13.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 4/16/13

21


CASH STATEMENT

AT MARCH 31, 2013

BALANCE @ 2/28/13 BALANCE @ 3/31/13 INCREASE/(DECREASE)

OPERATING ACCOUNTS

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $466,720.80 $535,018.59 $68,297.79

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 13,541.53 18,901.09 5,359.56

INVESTMENT ACCOUNTS

STAR OHIO-INVESTMENT ACCOUNT ( .05% @ 3/31/13 ) 350,411.45 350,428.78 17.33

STAR PLUS-INVESTMENT ACCOUNT (.22% @ 3/31/13) 500,574.70 500,668.14 93.44

HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .010% @ 3/31/13 ) 1,140,512.85 867,549.75 (272,963.10)

HUNTINGTON BANK-MMAX (.20% @ 3/31/13) 600,115.07 2,000,207.14 1,400,092.07

PETTY CASH FUNDS 75.00 75.00 0.00

CASH DRAWER/CHANGE FUNDS 895.00 895.00 0.00

SUB-TOTAL 3,072,846.40 4,273,743.49 1,200,897.09

OUTSTANDING CHECKS (315,853.19) (316,282.93) (429.74)

CASH BALANCE $2,756,993.21 $3,957,460.56 $1,200,467.35

CSHALL13.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/16/13

22

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2013

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSITMANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEES

Portage 3/19/13 $1,146.45 $12.94 ($16.90) ($55.76) $1,086.73

0.00

0.00

0.00

Stark 2/8/13 395,120.00 395,120.00

2/15/13 260,050.00 260,050.00

2/22/13 434,940.00 434,940.00

3/1/13 1,501,340.00 1,501,340.00

3/8/13 263,100.00 263,100.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

Carroll/Brown Twp. 0.00

0.00

0.00

0.00

Summit 0.00

0.00

0.00

0.00Y-T-D at 3/31/13 $2,855,696.45 $0.00 $0.00 $0.00 $12.94 $0.00 ($16.90) $0.00 ($55.76) $0.00 $2,855,636.73

Levy Taxes Received 2013 $2,855,709.39

Collection and Election Expenses 2013 ($72.66)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/13 thru 12/31/13 $2,855,636.73

Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44


Levy Taxes Received 2010 $5,204,591.18 Collection Expenses 2012 ($77,293.85)

Collection Expenses 2010 ($71,136.73) Collected (Net) 1/1/12 thru 12/31/12 $4,955,604.45

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45


Collection Expenses 2011 ($74,670.84)

Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66

RETAXBO13.XLS Distributed to Board of Trustees 4/16/13 23


SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 3/31/13

SPECIAL 2012

GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2013 $969,010.09 $90,487.30 $1,381,722.05 $16,160.00 $18,680.37 $2,476,059.81 $3,061,770.88

REVENUE

1000 Taxes (PLF) 1,524,990.76 1,524,990.76 1,531,698.77

1200 Taxes Property (Levy) 2,855,709.39 2,855,709.39 1,831,756.68

1200 Taxes (Reimb. P. P.) 0.00 0.00 0.00

2000 Grants 3,720.38 3,720.38 0.00

3000 Patron Fines & Fees 63,734.95 63,734.95 63,124.05

4000 Investment Income 496.45 57.17 641.50 1,195.12 1,018.79

5000 Service Fees 18,194.00 18,194.00 3,831.58

6000 Donations 1,123.00 1,224.40 2,347.40 2,104.70

8100-8700 Misc. Rev. & Reimb. 6,314.09 6,314.09 2,801.18

8900 Other 6,921.50 6,921.50 13,648.29

TOTAL REVENUE Y-T-D 4,481,204.52 0.00 57.17 1,224.40 641.50 4,483,127.59 3,449,984.04

EXPENDITURES

1000 Payroll/Benefits 2,317,381.17 2,317,381.17 2,231,270.92

2000 Supplies 47,947.67 3,508.46 51,456.13 46,502.11

3000 Purch.Services 358,039.00 358,039.00 427,024.23

4000 Library Materials 224,962.41 6,261.71 1,778.70 233,002.82 277,345.73

5000 Capital Outlay 19,268.06 19,268.06 15,830.22

7-8000 Other Expenses 22,579.66 22,579.66 9,554.82

TOTAL EXPENDITURES Y-T-D 2,990,177.97 9,770.17 0.00 0.00 1,778.70 3,001,726.84 3,007,528.03

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE

AT MARCH 31, 2013 $2,460,036.64 $80,717.13 $1,381,779.22 $17,384.40 $17,543.17 $3,957,460.56 $3,504,226.89

OUTSTANDING CHECKS 316,282.93 316,282.93

TOTAL ACCOUNTED FOR AT 3/31/13 $2,776,319.57 $80,717.13 $1,381,779.22 $17,384.40 $17,543.17 $4,273,743.49

PETTY CASH AND CHANGE FUNDS $970.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 535,018.59

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 18,901.09

STAR OHIO-INVESTMENT ACCOUNT 350,428.78

STAR PLUS-INVESTMENT ACCOUNT 500,668.14

HUNTINGTON BANK-MMAX 2,000,207.14

HUNTINGTON BANK-MONEY MARKET ACCOUNT 867,549.75

TOTAL ACCOUNTED FOR AT 3/31/13 $4,273,743.49

BOTCTRE13.XLS DISTRIBUTED TO BOARD OF TRUSTEES 4/16/1324

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46

MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %

11 January $576,215.48 8.98% $576,215.48 8.98%

11 February $672,511.85 10.48% $1,248,727.33 19.46%

11 March $392,483.22 6.12% $1,641,210.55 25.58%

11 April $515,540.12 8.04% $2,156,750.67 33.62%

11 May $838,938.80 13.08% $2,995,689.47 46.69%

11 June $589,070.17 9.18% $3,584,759.64 55.88%

11 July $704,018.28 10.97% $4,288,777.92 66.85%

11 August $435,358.04 6.79% $4,724,135.96 73.64%

11 September $453,067.04 7.06% $5,177,203.00 80.70%

11 October $541,200.78 8.44% $5,718,403.78 89.13%

11 November $499,728.19 7.79% $6,218,131.97 96.92%

11 December $460,422.40 7.18% $6,678,554.37 104.10%

COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00


12 January $538,205.88 8.39% $538,205.88 8.39%

12 February $629,527.50 9.81% $1,167,733.38 18.20%

12 March $363,965.39 5.67% $1,531,698.77 23.87%

12 April $480,665.07 7.49% $2,012,363.84 31.37%

12 May $787,356.68 12.27% $2,799,720.52 43.64%

12 June $550,396.48 8.58% $3,350,117.00 52.22%

12 July $549,260.13 8.56% $3,899,377.13 60.78%

12 August $434,414.59 6.77% $4,333,791.72 67.55%

12 September $452,057.30 7.05% $4,785,849.02 74.60%

12 October $539,861.12 8.41% $5,325,710.14 83.01%

12 November $498,543.78 7.77% $5,824,253.92 90.78%

12 December $459,385.13 7.16% $6,283,639.05 97.94%

COUNTY CERTIFIED ESTIMATED FOR 2013 $6,415,587.09


13 January $535,811.89 8.35% $535,811.89 8.35%

13 February $626,611.54 9.77% $1,162,423.43 18.12%

13 March $362,567.33 5.65% $1,524,990.76 23.77%

13 April 0.00% $0.00 0.00%

13 May 0.00% $0.00 0.00%

13 June 0.00% $0.00 0.00%

13 July 0.00% $0.00 0.00%

13 August 0.00% $0.00 0.00%

13 September 0.00% $0.00 0.00%

13 October 0.00% $0.00 0.00%

13 November 0.00% $0.00 0.00%

13 December 0.00% $0.00 0.00%

PLF2013.XLS

25

MARCH GIFT REPORT

RESOLUTION 2013-

BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Genealogy Customers $12.00 Restricted: Genealogy Department

Gayle & Thelma Bowers 25.00 Restricted: Lake Community Branch –


Annabelle Fearon 20.00 Restricted: Lake Community Branch -


Kevin Reisinger 20.00 Restricted: In-Service Day Lunch

Jackson Customers 463.00 Restricted: Jackson Branch – Capital Fund

Dara Parsons & Dena Davis 25.00 Restricted: Lake Community Branch –


Thomas & Jane King 50.00 Restricted: Lake Community Branch –


Sally Marchand 100.00 Restricted: Main Library – Memory of

Edra Litman

Canton Chapter 341 NARFE 50.00 Restricted: North Branch – For Use of

Meeting Room

Jenny L. Miller 100.00 Restricted: East Canton Branch

MONTHLY TOTAL $865.00

YEAR TO DATE TOTAL $2,347.40

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Stark County District Library Staff Training Report April 16, 2013

Name:

Jean McFarren, Katie Ferrero, Kathy Lewis, Kathy Kibler,

Lynne Herstine, Dee Rondinella, Norma Storms, Kelli Cozzoli,

Angela Koehler, & Shelia Mawdsley 3/21/13

Conference: Lessons from the Learning Labs Initiative Webinar

Total $0.00 Urban Libraries Council

Name:

Kathy Kibler, Beth Queen, Carol Ann Shearer, Kathy Adams,

Rebecca Baldwin, Beth Bouchard, Howard Hollingsworth,

Anne Martin, Teri Bendekgey, Linda Dahl (speaker) & Renee

Sheridan 3/27/13

Conference: OLC NE Chapter Conference Kent, OH

Total $767.86 OLC

Name: Tena Wilson 3/27/13

Conference: OLC NE Chapter Trustee Dinner Kent, OH

Total $35.00 OLC

Name: Linda Smik 3/28/13

Conference:

New Supervisors' Academy I: Session 2- If It's Broke, Fix it:

Handling Leftover Challenges Effectively Webinar

Total $0.00 NEO-RLS

Name: Linda Dahl (speaker) 4/3/13

Conference: OLC SouthWest Chapter Conference OLC

Total $0.00 Wilmington, OH

Name: Linda Bartlett 4/4/13

Conference:

Safety Council Luncheon Topic: Where’s My Cell Phone? Who is

texting me now?… Distracted Driving Canton, OH

Total Season Pass Stark Cty Safety Council

Name: Penelope Vick, Deb Cooper, Corrine Brown & Tena Wilson 4/5/13

Conference: Virginia Hamilton Conference Kent, OH

Total $547.86 Kent State University

Name: Stephanie Houck 4/6/13

Conference:

Getting to Know Your Ancestor: Sources and Methods for

Biography Columbus, OH

Total $189.49

Ohio Chapter Palatines to American

Germany Genealogy

Name: Renee Sheridan 4/6/13

Conference: 8th Annual Literacy Celebration Canton, OH

Total $60.00 Malone University

Name: Patty Marsh 4/16/13

Conference: Possibilities of Libraries in Civic Engagement Akron, Oh

Total $60.00 NEO-RLS

Name: Patti Rante 4/17/13

Conference: Early Literacy Programming in the Digital Age Webinar

Total $35.00 ALA

April $1,695.21

27

Stark County District Library Monthly H R Report

Distributed to the Board of Trustees

April 16, 2013

APPOINTMENTS

None

DEPARTMENT/AGENCY/STATUS CHANGES

03/25/13 Rose Marie Green, from Librarian, Youth Services – Main, to Interim Youth Services

Manager, Youth Services- Main, full time, 80 hours biweekly.

03/25/13 Julia Shaheen, from Library Specialist, Youth Services - Main, to Interim Literacy

Coordinator, full time, 80 hours biweekly.

03/25/13 Ann Wetmore, from Youth Services Coordinator, Youth Services – Main, to Interim

Programming Coordinator, full time, 80 hours biweekly.

04/22/13 Rebecca Baldwin, from Librarian, Plain Community Branch, to Branch Manager, East Canton

Branch, full time, 80 hours biweekly.

05/06/13 Jeffrey Kreger II, from Emerging Technologies Coordinator, Information Technology – Main,

to Branch Manager, Sandy Valley Branch, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

03/28/13 David Schumacher, Skilled Maintenance – Main, full time, resignation.

04/06/13 Theresa Gottl, Library Assistant, Circulation Services – Main, part time, resignation.

04/30/13 Gretchen Holland, Branch Manager, Sandy Valley Branch, full time, retirement.

28

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

April 16, 2013

SYSTEMWIDE

Bill Muzzy met with Michael Covert of Welty Building Company to provide information needed for

the Facilities Assessment Plan. Mr. Covert will provide a draft of the facility assessment to library

administration for introduction at the Board meeting.

AEP lighting rebates expire in May. The library has completed upgrades to North Branch. Lake

Schools is working on the entire complex, and the Foltz Center is going to take advantage of the

rebate too.

Bill Muzzy has begun moving ahead with budget items approved for 2013. He has already ordered

some necessary machinery and repairs.

JACKSON

Bill Muzzy has been meeting with contractors to get accurate and current quotes for the essential

work at Jackson.

29

Stark County District Library

Board of Trustees

April 16, 2013

Resolution Title: Amended Service Hours Plain Community Branch Resolution

History/Background/Discussion: In September 2006 the Library opened a joint- use library with the

Plain Local Schools. The Plain Community Branch serves as both the GlenOak High School library and

a public library branch serving the Plain community. Due to the role as school library the building is

currently open from 7:30 a.m. during September-May. In June, July and August the library opens at 9:00

a.m.

The GlenOak High School year begins in August every year. With the library closed until 9:00 a.m. for

those first days of the school year student access is limited.

Recommendation: That the Library Board of Trustees approves the following resolution.

Draftor(s): Patty Marsh, Interim Public Services Director

Person(s) Responsible for Implementation:

Patty Marsh, Interim Public Services Director

Megan Johnson, Manager Plain Community Branch

30

RESOLUTION 2013-

Amended Service Hours Plain Community Branch Resolution

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE Stark County District Library Board of

Trustees that effective April 16, 2013 the Plain Community Branch of Stark County District Library will

open at 7:30 a.m., Monday through Friday starting with the first day of the Glen Oak High School

schedule and keep that opening time until the end of the GlenOak school year.

31

Board Packet April 2013

Documents

Transcript of Board Packet April 2013