BOARD PACKET - fsrwestprod53001.blob.core.windows.net

BOARD PACKET October 20, 2021Prepared by: Sarah Lopshire-Barth

Phoenix on the River Homeowners’ Association 222 2nd St. SE

Minneapolis, MN 55414

PHOENIX ON THE RIVER HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

WEDNESDAY, OCTOBER 20, 2021 – 8:00 AM

PHOENIX ON THE RIVER, VIA ZOOM

COMPUTER: JOIN MEETING DIAL-IN: 1.312.626.6799

MEETING ID: 886 8406 3811 PASSWORD: 668691

AGENDA

1. Call Meeting to Order and Roll Call – Joe Barsky (1 minute)

2. Homeowner Forum (15 minutes)

3. Secretary’s Report – James Bialke (1 minute)

A. Approve Meeting Minutes from August 18, 2021

4. Treasurer’s Report – Jerry Miner (5 minutes)

A. Approve August 2021 and September 2021 Financials

5. Finance Committee Update (15 minutes)

A. 2022 Budget

B. Video Contract Recommendation

6. Art Committee Update (5 minutes)

7. Old/Ongoing Business (20 minutes)

A. 1701 Water Leak

B. Security System Upgrades

C. Water Valve Replacement Project

D. Balconies

E. Cooling Tower Repairs ($26,550 year to date)/Reserve anticipated spending of $86,202 in 2023

a. Shutoff valves @ $8,750

b. Seal repairs @ $13,400

8. New Business (20 minutes)

A. Building Repairs Along Alley (Approve Encompass bids of $9,300)

B. Cooling Tower Motor Repairs (Approve Horwitz bid of $4,400)

C. Future Capital Projects

a. Building Automation ($15,153 in Reserve)

b. Life Safety Systems ($39,541 in Reserve)

c. Floor coverings/carpet/painting ($248,462 in Reserve)

9. Management Comments (15 minutes)

10. Executive Session

https://us02web.zoom.us/j/88684063811?pwd=ZXRIMmFVZ1ZyRi90N2cyaU9VajhsUT09

Phoenix on the River Board of Directors Meeting

August 18, 2021

Minutes – UNAPPROVED

1. Call Meeting to Order and Roll Call:

The meeting was called to order at 8:04 a.m. by President Barsky. The Board welcomed Andrea Kalemba back from her leave. Board members participating in the Zoom meeting were Joe Barsky, James Bialke, Jerry Miner, Michael Tully and Linda Kallio. FirstService Residential staff participating were Sarah Lopshire-Barth and Andrea Kalemba. One homeowner attended.

2. Homeowner Forum:

A concern was raised about the mats in the Fitness Center and the appropriateness of a couple of them. It was noted that Fitness Center updates are scheduled for 2023. Management will talk to Push-Pedal-Pull about the mat issues to determine options and costs.

3. Approval of Meeting Minutes:

A motion was made and seconded to approve the Minutes as posted from the Director's Meeting dated June 24, 2021. The motion was approved.

4. Treasurer's Report:

August Treasurers Report Several questions remained inside the annual Phoenix financial audit and the board delayed approval of FS financials for April and May. The audit questions have been resolved. The audit did not impact the integrity of the April or May financials, so the numbers we received originally were solid. Variances have been discussed in open board meeting sessions and as well as at the open HOA info session in July. Minutes for previous meetings contain that information. The Operating cash balance on July 31st was $312,000, which is $28,000 below the target of $340,000. The Operating budget at the end of July was over budget by $15,790 for 2021. Due to several significant variances inside the Utility section of the budget, Miner reviewed usage data for Electricity and Water/Sewer with Steve Voss. Electricity usage has increased likely due to increased air conditioning because of exceptionally warm summer; however, most of the Electricity variance, which was over $10,000 in July, is simply the accrual timing of the account. Water/Sewer usage was up as well, and the budget line is running over 10% above budget. Lopshire-Barth, Kalemba and Miner will discuss Water usage more in depth. Payroll and Related cost are over budget by $8,000. This may correct with the budget spread timing, but we have had some attrition in staffing which leads to more expense. Both Supplies/Parts and Repairs/Maintenance budgets have been challenged by LED lighting replacement. Some

1

Repairs/Maintenance invoices are being recoded to Mechanical, creating a $7,300 favorable shift in Repairs/Maintenance. Art Committee was over budget with a SOOVAC art rotation, but this is simply timing of the service and should correct. And finally there was a variance in Fire Life & Safety due to timing of services.

The Reserve balance is $2.648M well above the target balance of $2.223M with the delay of a handful of projects scheduled in the 2020 Reserve Study. As of July 31, 2021, interest earned on reserves is just $4,000. Due to low interest rates, there will be a $40,000 shortfall on interest earned on reserves for 2021.

2

A motion was made and seconded to approve the finance report relating to the finances of April 2021, May 2021, June 2021, and July 2021. The motion carried.

2022 Finance and Budget Update Lopshire-Barth, Kallio and Miner have had their first 2022 budget meeting. Lopshire-Barth has completed getting proposals for 2022 seasonal and Contract Services. The Contract Services line spreadsheet will be sent out to the Finance Committee in September, along with Utility usage numbers for members to review. Miner expects a larger increase for dues in 2022, over 5%. The Phoenix has a non-discretionary 4.3% increase just to cover the required reserve increase. On top of reserve funding increases there will be some increases to Operating expenses. Additionally, there are some challenges to Operating budget lines including natural gas, payroll and others due to inflation. Residents can expect a 2022 budget proposal in the beginning of November.

4

5. Finance Committee Update The survey related to our video services amenity has been completed. We received 60 responses to the survey request and the results indicate that we should continue including video services in our basket of amenities:

• 73% of respondents indicated that they believe traditional video services

provided at a bulk rate are an important amenity for Phoenix on the River

• 73% of respondents indicated that they would prefer traditional video services

over streaming during the next 2-5 years

We will use the specific feedback gathered in the survey in our consideration of the suitability of the vendors for providing video services going forward. A working group is investigating options, costs and transition issues for a new contract. Issues continue to arise with UpStream and DirectTV. The group will issue a report to the Finance Committee, who, in turn, will provide a recommendation to the Board.

6. Art Committee

The Art Committee managed the new installation from SooVac and responses have been positive. SooVac has returned to remove some of the art so that walls can be patched and repainted. There is a plan to coordinate this better for the next rotation so that this work all happens at the same time.

7. Old/Ongoing Business

a. Water supply and valve replacement. The project on the 4th Floor in Main Street was completed on time. Unit shut off valve replacement is still scheduled for January. Management will work with Gittleman to confirm specific dates and more details on logistics. We will also request a final report on the project and ask for any recommendations about looking at other areas in the building for possible water issues.

b. Balcony Mock-Up Project. No new information. The Board has concerns that inflation in construction is running at 5-6% while we could borrow money at 3%. The Board will schedule a working session discussion with Encompass and get clear information to make a decision by the end of the year. We have a very good idea of what we need to do. We are overdue for maintenance and it may start to affect resale values. After construction season winds down, we will seek firm bids and move forward.

c. Security issues. The server update should be finished today (August 20). The Main Street card reader is in place, and the stainless-steel lock is on order – the brass is temporary. The door will be locked from 11 pm – 6 am, controlled by the front desk. We are also looking at locking the guest garage door off 2nd St. LVC is being engaged to control access with a remote lock at the front desk. We may also need to get new door openers for the 3rd floor private parking as part of this control. There is a blind spot in the alley, and we need to reposition our camera due to truck damage that is now visible to us. We want to continue improving our systems and the Board reviewed a proposal from UHL to add new digital cameras, reposition some cameras to better monitor the building perimeter, entrances and the garages. This would

5

accelerate some security upgrades listed in the Reserve Study for 2022. Other areas of interest include entrance fobs, entrance to individual units and the call boxes (which lack both video and clear audio). A motion was made and seconded to authorize up to $20,000 to upgrade and add cameras per the UHL proposal. The motion carried.

8. New Business:

a. Cooling Towers. There is a leak problem in one of the two towers that cool the make-up air for the building. The leak has been repaired, but inspection revealed a need for draining, resealing joints and surfaces and installing isolation valves. The Reserve Study includes $81,000 in 2023 for anticipated repairs. It needs to be done now. The cost for the isolation valves is $8,750; the cost of cooling tower repair/refurbishment is $6,700 per tower. A motion was made and seconded to authorize the repairs to both towers, and the installation of isolation valves, for a total of $22,150. The motion carried.

b. Building Automation Systems. We are waiting for Gittleman to provide bids for replacing the variable frequency drives and for LVC bids on life safety system panels. Both are Reserve items included in 2022 plans.

c. Meeting regarding water issues could be piggybacked on to a budget or treasurer’s meeting. Scheduling is in process.

9. Management Comments

The table legs for the high-top table have arrived and will be installed soon. Other Management reports are integrated into the discussion items above.

10. Adjournment:

A motion was made, seconded, and approved to adjourn the meeting at 10:01 a.m. to go into Executive Session. Respectively submitted, James Bialke, Secretary

6

Phoenix on the River

0318

Phoenix on the River Homeowners Association08/31/2021

7

Phoenix on the River Homeowners

Association

09/10/2021 5:55 PM Page:

3

Balance Sheet

08/31/2021

c/o FirstService Residential

8100 Old Cedar Ave South #300

Bloomington MN 55425

Operating Assets

US Bank Checking 228,968.23

US Bank Operating Savings 100,358.37

Accounts Receivable 535.63

Accounts Receivable - Commercial 558.13

Homeowner Chargebacks 5,203.13

Prepaid Insurance 30,968.61

Prepaid Expenses 1,326.00

¯¯¯¯¯¯¯¯¯¯¯

Total Operating Assets 367,918.10

Fixed Assets

Furniture, Fixtures & Equipment 91,571.00

Equipment 71,910.00

Furnishings 14,036.00

Accumulated Depreciation - Prior Year (163,481.00)

¯¯¯¯¯¯¯¯¯¯¯

Total Fixed Assets 14,036.00

Reserve Assets

US Bank Reserve 462,715.71

CIT Bank CD 240,122.33

Enterprise Bank & Trust Money Market 225,157.24

Sterling Bank Money Market 251,224.37

Metropolitan Bank MM 959,565.13

Luther Burbank MM 132,267.52

Signature Bank MM 164,853.38

First Virginia MM 246,854.96

¯¯¯¯¯¯¯¯¯¯¯

Total Reserve Assets 2,682,760.64

¯¯¯¯¯¯¯¯¯¯¯

Total Assets 3,064,714.74

–––––––––––

9


Association

09/10/2021 5:55 PM Page:

4

Balance Sheet

08/31/2021




Operating Liabilities

Accounts Payable 8,613.46

Accrued Expenses 24,762.01

Prepaid Dues 16,937.85

¯¯¯¯¯¯¯¯¯¯¯

Total Operating Liabilities 50,313.32

Reserve Liabilities

Deferred Revenue 700,743.95

¯¯¯¯¯¯¯¯¯¯¯

Total Reserve Liabilities 700,743.95

Operating Equity

Operating Income/(Loss) (19,470.61)

Operating Equity 351,111.39

¯¯¯¯¯¯¯¯¯¯¯

Total Operating Equity 331,640.78

Reserve Equity

YTD Deposit to Reserves 288,336.00

Interest on Reserves 4,611.02

Capital Expenditures (34,501.74)

Reserve Equity 1,723,571.41

¯¯¯¯¯¯¯¯¯¯¯

Total Reserve Equity 1,982,016.69

¯¯¯¯¯¯¯¯¯¯¯

Total Liabilities & Equity 3,064,714.74

–––––––––––

10


Association

09/10/2021 5:55 PM Page:

5

Income & Expense Monthly Trend

08/31/2021




Account Account Name January Actual

February Actual

March Actual

April Actual

May Actual

June Actual

July Actual

August Actual

September Budget

October Budget

November Budget

December Budget

Total

Income40000 Association Dues 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 113,432.00 113,432.00 113,432.00 113,440.00 1,357,010.2442020 Cable/Internet 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,667.00 5,667.00 5,667.00 5,663.00 67,997.3642100 Maintenance Income 0.00 0.00 0.00 0.00 0.00 0.00 175.00 0.00 29.00 29.00 29.00 31.00 293.0044400 Commercial Income 270.00 270.00 270.00 270.00 270.00 270.00 270.00 270.00 292.00 292.00 292.00 288.00 3,324.0044800 Late Fees 55.00 25.00 25.00 50.00 50.00 50.00 25.00 25.00 17.00 17.00 17.00 13.00 369.0044900 Fines 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 42.00 42.00 42.00 38.00 164.0045900 Garage Door Openers 0.00 0.00 0.00 0.00 75.00 0.00 100.00 0.00 21.00 21.00 21.00 19.00 257.0046000 Keys/Fobs 0.00 0.00 0.00 0.00 100.00 0.00 75.00 100.00 125.00 125.00 125.00 125.00 775.0046200 Lockout Fees 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 25.00 25.00 25.00 25.00 200.0046300 Move In/Out Fees 0.00 0.00 0.00 0.00 200.00 100.00 200.00 100.00 67.00 67.00 67.00 63.00 864.0048000 Miscellaneous Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 167.00 167.00 167.00 163.00 664.0049000 Operating Interest 0.85 0.76 0.85 0.82 0.85 0.82 0.85 0.85 167.00 167.00 167.00 163.00 670.65

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯Total Income 118,901.80 118,871.71 118,871.80 118,896.77 119,271.80 119,096.77 119,421.80 119,071.80 120,051.00 120,051.00 120,051.00 120,031.00 1,432,588.25

Expenses50000 Electricity 5,789.31 5,819.72 6,833.60 11,587.91 18,575.96 21,185.06 27,491.27 17,187.25 17,800.00 10,000.00 9,000.00 7,400.00 158,670.0850100 Gas 4,964.77 4,843.01 4,718.37 2,458.40 2,313.97 1,716.12 949.37 1,499.71 2,200.00 2,300.00 3,400.00 4,600.00 35,963.7250200 Telephone 966.25 694.43 1,497.93 1,208.47 1,057.12 982.78 1,070.20 985.77 1,100.00 1,200.00 1,100.00 1,800.00 13,662.9550300 Water/Sewer 3,661.71 2,986.72 2,809.22 3,213.67 4,664.25 4,593.15 6,036.66 4,508.63 4,300.00 4,300.00 4,150.00 4,000.00 49,224.0150600 Trash Removal 834.07 774.19 476.45 555.78 551.87 544.06 532.13 532.13 900.00 1,000.00 1,000.00 2,430.00 10,130.6850920 Cable/Internet 4,518.26 6,736.55 7,817.51 5,602.33 5,602.33 5,602.33 5,651.59 5,602.33 5,667.00 5,667.00 5,667.00 5,663.00 69,797.23

51003 Payroll - Desk Attenda 11,506.84 9,935.62 10,284.09 16,419.97 10,197.68 11,812.01 10,787.16 9,540.17 15,360.00 10,240.00 10,240.00 10,240.00 136,563.5451011 Payroll - Office/Mgr/M 10,008.54 9,230.65 8,921.34 13,388.94 8,753.05 9,726.00 9,004.89 8,724.64 13,327.00 8,885.00 8,885.00 8,881.00 117,736.0551100 Payroll Related 3,157.51 3,104.34 3,455.34 4,498.34 2,906.81 2,861.98 3,128.57 2,899.72 4,385.00 2,923.00 2,923.00 2,923.00 39,166.6151300 Insurance 4,108.83 4,108.83 4,121.78 4,438.58 4,438.58 4,438.58 4,438.58 4,438.58 4,305.00 4,305.00 4,305.00 4,305.00 51,752.3451400 Casualty Expense 0.00 0.00 0.00 2,956.83 0.00 0.00 0.00 0.00 833.00 833.00 833.00 837.00 6,292.83

52000 Management Fee 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,487.00 29,305.0052100 Office and Administrat 341.77 528.88 408.67 1,112.53 713.28 -258.79 1,020.94 1,295.96 200.00 500.00 600.00 542.00 7,005.2452200 Legal 0.00 0.00 0.00 0.00 158.00 0.00 0.00 0.00 250.00 250.00 250.00 250.00 1,158.0052210 Audit/Tax Prep 0.00 0.00 0.00 1,210.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,210.00

53010 Mechanical 5,318.39 0.00 0.00 -5,367.68 49.29 0.00 0.00 10,967.91 2,167.00 2,167.00 2,167.00 2,163.00 19,631.9153020 Electrical 0.00 0.00 219.05 0.00 280.00 320.30 282.70 855.15 417.00 500.00 450.00 599.00 3,923.2053030 Plumbing 1,765.60 950.36 0.00 1,611.65 212.70 1,772.93 525.19 145.00 667.00 300.00 667.00 465.00 9,082.4353045 Elevator Maintenance 3,993.80 400.00 3,978.00 0.00 0.00 1,360.27 1,326.00 1,326.00 1,333.00 1,333.00 1,333.00 1,337.00 17,720.0753100 Repairs/Maintenance 257.28 8,190.05 6,668.72 13,293.01 4,539.28 6,026.76 1,872.27 -3,943.26 3,000.00 4,000.00 4,000.00 5,500.00 53,404.1153200 Supplies/Parts 306.36 1,120.52 1,154.10 9,035.18 477.73 348.31 110.79 48.40 500.00 500.00 833.00 1,467.00 15,901.3953220 Housekeeping Supplies 611.58 28.41 204.45 134.17 423.38 112.93 195.34 190.38 1,000.00 1,000.00 1,000.00 1,200.00 6,100.6453400 Engineering & Consulti 49.72 0.00 0.00 -49.72 0.00 196.00 0.00 0.00 833.00 833.00 833.00 837.00 3,532.0053600 Contract Services 2,681.09 9,102.74 15,779.75 1,155.19 14,769.38 12,061.92 4,415.56 7,013.18 2,000.00 15,000.00 10,000.00 7,312.00 101,290.8154000 Custodial Services 1,507.00 776.10 718.50 -359.75 2,000.00 1,129.00 1,534.00 1,180.25 1,167.00 1,167.00 1,167.00 1,163.00 13,149.1054300 Fire & Life Safety 0.00 0.00 0.00 0.00 0.00 0.00 2,744.00 0.00 333.00 333.00 333.00 337.00 4,080.0054600 Painting/Decorating 2,670.00 0.00 900.00 0.00 900.00 0.00 0.00 2,350.00 383.00 383.00 383.00 387.00 8,356.00

55400 Landscaping 0.00 455.54 0.00 3,987.34 2,144.73 3,976.50 5,527.31 1,399.85 2,842.00 2,275.00 600.00 1,420.00 24,628.2755665 Art Committee 4,541.72 0.00 0.00 -0.07 0.00 0.00 4,000.00 0.00 833.00 833.00 833.00 837.00 11,877.65

59000 Deposit to Reserves 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,038.00 432,500.00

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯Total Expenses 112,040.40 108,266.66 119,446.87 130,571.07 124,209.39 128,988.20 131,124.52 117,227.75 126,582.00 121,507.00 115,432.00 117,420.00 1,452,815.86

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯Net Income/(Loss) 6,861.40 10,605.05 -575.07 -11,674.30 -4,937.59 -9,891.43 -11,702.72 1,844.05 -6,531.00 -1,456.00 4,619.00 2,611.00 -20,227.61

–––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– ––––––––––

11


Association

09/10/2021 5:55 PM Page:

6

Operating Income Statement

08/31/2021




Monthly

Actual

Monthly

Budget

Monthly

Variance

Year to Date

Actual

Year to Date

Budget

Year to Date

Variance

Annual

Budget

Income

Association Dues 112,909.28 113,432 (522.72) 903,274.24 907,456 (4,181.76) 1,361,192

Cable/Internet 5,666.67 5,667 (0.33) 45,333.36 45,336 (2.64) 68,000

Maintenance Income 0.00 29 (29.00) 175.00 232 (57.00) 350

Commercial Income 270.00 292 (22.00) 2,160.00 2,336 (176.00) 3,500

Operating Interest 0.85 167 (166.15) 6.65 1,336 (1,329.35) 2,000

Other Income 225.00 464 (239.00) 1,455.00 3,712 (2,257.00) 5,550

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Total Income 119,071.80 120,051 (979.20) 952,404.25 960,408 (8,003.75) 1,440,592

Expenses

Electricity 17,187.25 23,000 5,812.75 114,470.08 106,800 (7,670.08) 151,000

Gas 1,499.71 2,000 500.29 23,463.72 24,500 1,036.28 37,000

Telephone 985.77 1,100 114.23 8,462.95 8,800 337.05 14,000

Water/Sewer 4,508.63 5,000 491.37 32,474.01 28,750 (3,724.01) 45,500

Trash Removal 532.13 800 267.87 4,800.68 6,170 1,369.32 11,500

Cable/Internet 5,602.33 5,667 64.67 47,133.23 45,336 (1,797.23) 68,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal - Utilities 30,315.82 37,567 7,251.18 230,804.67 220,356 (10,448.67) 327,000

Payroll - Desk Attendant 9,540.17 10,240 699.83 90,483.54 87,040 (3,443.54) 133,120

Payroll - Office/Mgr/Maint 8,724.64 8,885 160.36 77,758.05 75,522 (2,236.05) 115,500

Payroll Related 2,899.72 2,923 23.28 26,012.61 24,846 (1,166.61) 38,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal - Payroll & Related 21,164.53 22,048 883.47 194,254.20 187,408 (6,846.20) 286,620

Insurance 4,438.58 4,305 (133.58) 34,532.34 33,852 (680.34) 51,072

Casualty Expense 0.00 833 833.00 2,956.83 6,664 3,707.17 10,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal - Insurance 4,438.58 5,138 699.42 37,489.17 40,516 3,026.83 61,072

Management Fee 2,438.00 2,438 0.00 19,504.00 19,504 0.00 29,305

Office and Administrative Expe 1,295.96 400 (895.96) 5,163.24 3,658 (1,505.24) 5,500

Legal 0.00 250 250.00 158.00 2,000 1,842.00 3,000

Audit/Tax Prep 0.00 0 0.00 1,210.00 2,000 790.00 2,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal - Administrative 3,733.96 3,088 (645.96) 26,035.24 27,162 1,126.76 39,805

Mechanical 10,967.91 2,167 (8,800.91) 10,967.91 17,336 6,368.09 26,000

Electrical 855.15 500 (355.15) 1,957.20 3,034 1,076.80 5,000

Plumbing 145.00 800 655.00 6,983.43 5,901 (1,082.43) 8,000

Elevator Maintenance 1,326.00 1,333 7.00 12,384.07 10,664 (1,720.07) 16,000

Repairs/Maintenance (3,943.26) 4,000 7,943.26 36,904.11 30,500 (6,404.11) 47,000

Supplies/Parts 48.40 500 451.60 12,601.39 6,700 (5,901.39) 10,000

Housekeeping Supplies 190.38 1,000 809.62 1,900.64 7,800 5,899.36 12,000

Engineering & Consulting 0.00 833 833.00 196.00 6,664 6,468.00 10,000

Contract Services 7,013.18 2,000 (5,013.18) 66,978.81 68,683 1,704.19 102,995

Custodial Services 1,180.25 1,167 (13.25) 8,485.10 9,336 850.90 14,000

Fire & Life Safety 0.00 333 333.00 2,744.00 2,664 (80.00) 4,000

Painting/Decorating 2,350.00 383 (1,967.00) 6,820.00 3,064 (3,756.00) 4,600

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal - Repairs & Maintenan 20,133.01 15,016 (5,117.01) 168,922.66 172,346 3,423.34 259,595

Landscaping 1,399.85 1,062 (337.85) 17,491.27 16,863 (628.27) 24,000 12


Association

09/10/2021 5:55 PM Page:

7

Operating Income Statement

08/31/2021




Monthly

Actual

Monthly

Budget

Monthly

Variance

Year to Date

Actual

Year to Date

Budget

Year to Date

Variance

Annual

Budget

Art Committee 0.00 833 833.00 8,541.65 6,664 (1,877.65) 10,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal - Grounds 1,399.85 1,895 495.15 26,032.92 23,527 (2,505.92) 34,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal - Other Expense 0.00 0 0.00 0.00 0 0.00 0

Deposit to Reserves 36,042.00 36,042 0.00 288,336.00 288,336 0.00 432,500

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal 36,042.00 36,042 0.00 288,336.00 288,336 0.00 432,500

Total Expenses 117,227.75 120,794 3,566.25 971,874.86 959,651 (12,223.86) 1,440,592

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Net Income/(Loss) 1,844.05 (743) 2,587.05 (19,470.61) 757 (20,227.61) 0

––––––––– ––––––– –––––––– ––––––––– ––––––– ––––––––– ––––––––

13


Association

09/10/2021 5:55 PM Page:

8

Reserve Income Statement

08/31/2021




Monthly

Actual

Year to Date

Actual

Annual

Budget

Balance Left

In Budget

Reserve Income

YTD Deposit to Reserves 36,042.00 288,336.00 432,500 144,164.00

Interest on Reserves 573.72 4,611.02 0 (4,611.02)

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total Reserve Income 36,615.72 292,947.02 432,500 139,552.98

Capital Expenditures

Exterior Bldg Repair 175.00 1,892.51 0 (1,892.51)

Exterior Facade Rpr 0.00 300.13 0 (300.13)

Balcony Rpr Project 0.00 8,582.40 0 (8,582.40)

8837 Foundation Repr 0.00 7,350.00 0 (7,350.00)

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total Exterior Non Mechanical 175.00 18,125.04 0 (18,125.04)

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total Mechanical 0.00 0.00 0 0.00

Carpet 0.00 0.00 167,772 167,772.00

Painting 0.00 0.00 80,740 80,740.00

Garage Flooring 0.00 5,292.00 0 (5,292.00)

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total Interior Non-Mechanical 0.00 5,292.00 248,512 243,220.00

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total Furniture & Equipment 0.00 0.00 0 0.00

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total HIA Project 0.00 0.00 0 0.00

Water Valve Shut Dwn 1,407.20 11,084.70 0 (11,084.70)

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total Reserve Expenses 1,582.20 34,501.74 248,512 214,010.26

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Net Income/(Loss) 35,033.52 258,445.28 183,988 (74,457.28)

–––––––– ––––––––– ––––––– –––––––––

14

09/10/2021 5:55 PM General Ledger Page: A 9

0318 Phoenix on the River

For Dates 08/01/2021 to 08/31/2021

For Accounts 50000 to

79999

Account Type Reference Date Description Debit Amount Credit Amount Balance

50000 Electricity Beginning Balance 97,282.83

Xcel Energy Jul Est REV 00791074 08/01/2021 Jul Accruals 22,000.00

222 2nd St SE - 0318 AVC 01552875 08/24/2021 Xcel Energy 21,100.96

222 2nd ST SE Unit 305 -

0318

AVC 01552876 08/24/2021 Xcel Energy 86.29

Xcel Energy Aug Est JE 00799539 08/31/2021 Aug Accruals 18,000.00

Account Total 39,187.25 22,000.00 17,187.25

Ending Balance 114,470.08

50100 Gas Beginning Balance 21,964.01

222 2nd St Se Ste Lbby -

0318

AVC 01556641 08/31/2021 Centerpoint Energy 1,499.71

Account Total 1,499.71 0.00 1,499.71


50200 Telephone Beginning Balance 7,477.18

JE 00799504 08/01/2021 REV CenturyLink Jul 280.00

Front Desk Cell AVC 01550905 08/18/2021 Verizon Wireless 51.48

612-379-1915 - 0318 AVC 01551541 08/19/2021 CenturyLink 573.64

222 2 St SE - 0318 AVC 01553862 08/27/2021 ALLSTREAM 640.65

Account Total 1,265.77 280.00 985.77


50300 Water/Sewer Beginning Balance 27,965.38

Mpls Finance Jun REV 00791074 08/01/2021 Jul Accruals 357.23

224 - 228 2nd St SE -

0318

AVC 01551870 08/20/2021 Minneapolis Finance 357.23

224 - 228 2nd St SE -

0318

AVC 01553861 08/27/2021 Minneapolis Finance 308.63

Mpls Finance Aug Est JE 00799539 08/31/2021 Aug Accruals 4,200.00

Account Total 4,865.86 357.23 4,508.63


50600 Trash Removal Beginning Balance 4,268.55

Trash Removal AVC 01545391 08/01/2021 Aspen Waste Systems 371.17

Compactor Rental AVC 01550908 08/18/2021 Aspen Waste Systems 160.96

Account Total 532.13 0.00 532.13


50920 Cable/Internet Beginning Balance 41,530.90

August 2021 AVC 01545392 08/01/2021 SINGLE DIGITS INC 3,343.20

Bulk service 130 units -

0318

AVC 01556643 08/31/2021 Centurylink 2,259.13

Account Total 5,602.33 0.00 5,602.33


51003 Payroll - Desk Attendant Beginning Balance 80,943.37

JE PR0806 08/06/2021 08/06 Payroll 4,862.64

JE PR0820 08/20/2021 08/20 Payroll 4,677.53

Account Total 9,540.17 0.00 9,540.17


51011 Payroll - Office/Mgr/Maint Beginning Balance 69,033.41

JE PR0806 08/06/2021 08/06 Payroll 4,265.39

JE PR0820 08/20/2021 08/20 Payroll 4,459.25

Account Total 8,724.64 0.00 8,724.64


51100 Payroll Related Beginning Balance 23,112.89

JE PR0806 08/06/2021 08/06 Payroll 1,408.63

JE A0068 08/11/2021 Payroll Processing 67.98

JE I1111 08/19/2021 AUG'21 Insurance 11.10

JE PR0820 08/20/2021 08/20 Payroll 1,412.01

Account Total 2,899.72 0.00 2,899.72




For Dates 08/01/2021 to 08/31/2021


79999


51300 Insurance Beginning Balance 30,093.76

JER 00043091 08/01/2021 Monthly Insurance 4,438.58

Account Total 4,438.58 0.00 4,438.58


51400 Casualty Expense Beginning Balance 2,956.83


52000 Management Fee Beginning Balance 17,066.00

JE M1173 08/16/2021 Management Fees 2,438.00

Account Total 2,438.00 0.00 2,438.00


52100 Office and Administrative Expenses Beginning Balance 3,867.28

JE D0012 08/04/2021 Digital Storage 15.20

JE W1095 08/04/2021 Website Fees 25.00

JE U1139 08/05/2021 Statements 30.88

Office Supplies: Ink, Face

Masks

AVC 01547712 08/09/2021 Business Essentials 295.03

JE O1214 08/09/2021 Postage Supplies 1.13

Job Posting - Indeed AVC 01548109 08/10/2021 FirstService Residen 37.42

JE E0062 08/10/2021 E-MAILS 37.70

Office Supplies: Ink AVC 01548544 08/11/2021 Business Essentials 238.66

JE S1010 08/11/2021 Postage 2.11

JE P0013 08/13/2021 Printing 37.83

JE 00796906 08/17/2021 Clear Petty CashAcct 83.00

Office Supplies AVC 01550906 08/18/2021 Business Essentials 64.80

Office Supplies AVC 01550907 08/18/2021 Business Essentials 146.72

Survey Monkey: 1 Month

Access for Bulk Video

Results

AVC 01551866 08/20/2021 Linda Kallio 99.00

Computer Antivirus: June

2021 - June 2022

AVC 01555490 08/31/2021 HVG Systems, LLC 181.48

Account Total 1,295.96 0.00 1,295.96


52200 Legal Beginning Balance 158.00

Ending Balance 158.00

52210 Audit/Tax Prep Beginning Balance 1,210.00


53010 Mechanical Beginning Balance 0.00

4th Fl Heat Pipe Rpr JE 00796880 08/01/2021 R/C Horwitz 1,801.85

Garage MUA Repair JE 00796882 08/01/2021 R/C Horwitz 3,049.59

Boiler,Humid,MUAChck JE 00796883 08/01/2021 R/C Horwitz 385.50

CoolingTwrLeakRepair JE 00796884 08/01/2021 R/C Horwitz 634.25

CoolingTwrGasketRepr JE 00796886 08/01/2021 R/C Horwitz 318.01

Generator Repair JE 00796887 08/01/2021 R/C Advanced Power S 1,054.42

Drive for Exhaust fan 5 AVC 01550902 08/18/2021 Horwitz, Inc. 2,074.41

Chiller Issues: Compressor

2

AVC 01550904 08/18/2021 Owens Companies, Inc 560.24

Kitchen Exhaust Fan

Motor Replacement for

Stack

AVC 01554873 08/30/2021 Horwitz, Inc. 964.64

6th Floor FCU Zone Valve AVC 01555126 08/31/2021 Gittleman Maintenanc 125.00

Account Total 10,967.91 0.00 10,967.91


53020 Electrical Beginning Balance 1,102.05

Ballast: 2nd FL Private

Elevator Lobby

AVC 01550555 08/17/2021 Gittleman Maintenanc 348.20

Gym Light Switch

Replacement


16



For Dates 08/01/2021 to 08/31/2021


79999


Cap Exterior Outlets AVC 01555127 08/31/2021 Gittleman Maintenanc 351.55

Account Total 855.15 0.00 855.15


53030 Plumbing Beginning Balance 6,838.43

805 Kitchen Backup: HOA

Responsible

AVC 01555493 08/31/2021 John's Sewer & Pipe 145.00

Account Total 145.00 0.00 145.00


53045 Elevator Maintenance Beginning Balance 11,058.07

JE 00799500 08/31/2021 Otis Elevator Aug 1,326.00

Account Total 1,326.00 0.00 1,326.00


53100 Repairs/Maintenance Beginning Balance 40,847.37

To Acct 53010 JE 00796880 08/01/2021 R/C Horwitz 1,801.85

To Acct 53010 JE 00796882 08/01/2021 R/C Horwitz 3,049.59

To Acct 53010 JE 00796883 08/01/2021 R/C Horwitz 385.50



To Acct 53010 JE 00796887 08/01/2021 R/C Advanced Power S 1,054.42

MSH Lobby & River Room

Door Repairs

AVC 01547709 08/09/2021 LVC Companies Inc 504.89

Graffiti Removal AVC 01549212 08/12/2021 Gittleman Maintenanc 192.95

Network Switch

Replacement

AVC 01552872 08/24/2021 UHL Company 1,162.19

Terrace Chaise Repairs AVC 01552873 08/24/2021 Branson Builders and 662.50

5th Floor Damper

Replacement


LVC:12thFlrTroubleSi JE 00799539 08/31/2021 Aug Accruals 335.00

Account Total 3,300.36 7,243.62 -3,943.26


53200 Supplies/Parts Beginning Balance 12,552.99

Leaf Blower AVC 01546788 08/06/2021 The Home Depot Pro 171.76

RCG 02214580 08/15/2021 RM Charges 150.00

New Key -- HOA Expense AVC 01552874 08/24/2021 Twin City Hardware 26.64

Account Total 198.40 150.00 48.40


53220 Housekeeping Supplies Beginning Balance 1,710.26

Housekeeping Supplies AVC 01550899 08/18/2021 The Home Depot Pro 190.38

Account Total 190.38 0.00 190.38


53400 Engineering & Consulting Beginning Balance 196.00

Ending Balance 196.00

53600 Contract Services Beginning Balance 59,965.63

Monthly Water PM:

August 2021

AVC 01547710 08/09/2021 Kurita America Inc 352.90

Fire Alarm Monitoring:

09/01/2021 - 12/31/2021


Early Filter Change -- AVC 01552678 08/24/2021 Gittleman Maintenanc 105.00

Annual Tile Cleaning AVC 01554875 08/30/2021 Coit Services 1,901.24

Annual Carpet Cleaning AVC 01555488 08/31/2021 Exclusively Yours, Inc. 4,528.14

Account Total 7,013.18 0.00 7,013.18


54000 Custodial Services Beginning Balance 7,304.85

Glez Cleanng Jul Est REV 00791074 08/01/2021 Jul Accruals 1,200.00

July 2021 Cleaning AVC 01553860 08/27/2021 Glez Cleaning 1,180.25

Glex Clning Aug Est JE 00799539 08/31/2021 Aug Accruals 1,200.00

Account Total 2,380.25 1,200.00 1,180.2517



For Dates 08/01/2021 to 08/31/2021


79999



54300 Fire & Life Safety Beginning Balance 2,744.00


54600 Painting/Decorating Beginning Balance 4,470.00

2021 Art Rotation: Patch

and Paint

AVC 01552877 08/24/2021 Varsity Painters 1,450.00

DGWood:Repairs JE 00799539 08/31/2021 Aug Accruals 900.00

Account Total 2,350.00 0.00 2,350.00


55400 Landscaping Beginning Balance 16,091.42

Plaza/Terrace

Maintenance: July 2021

AVC 01544037 08/01/2021 Eufloria 305.57

Weekly Bed Maintenance:

August 2021

AVC 01544038 08/01/2021 Eufloria 321.39

Soil Treatment AVC 01553864 08/27/2021 Bartlett Tree Expert 648.42

BNR Irrigation:Reprs JE 00799539 08/31/2021 Aug Accruals 124.47

Account Total 1,399.85 0.00 1,399.85


55665 Art Committee Beginning Balance 8,541.65


59000 Deposit to Reserves Beginning Balance 252,294.00

JE R0821 08/26/2021 Reserve 36,042.00

Account Total 36,042.00 0.00 36,042.00


Entity Totals 148,458.60 31,230.85 971,874.86

18

09/10/2021 5:55 PM Subaccount General Ledger Page: A 13


For Dates 08/01/2021 to 08/31/2021

Account SubAcct Type Reference Date Description Debit Amount Credit Amount Balance

90000 Capital Expenditures

GL0001 Water Valve Shut Dwn Beginning Balance 9,677.50

2021 Water Valve

Shutdown Project:

4th Floor MSH

AVC 01552723 08/24/2021 FirstService Residen 1,407.20

Subaccount Total 1,407.20 0.00 1,407.20

Subaccount Balance 11,084.70

Account Total 1,407.20 0.00 1,407.20

Account Balance 11,084.70

91000 Exterior Non-Mechan

35 Exterior Bldg Repair Beginning Balance 1,717.51

Encompass: 1701

Roof Repair

AVC 01546789 08/06/2021 Encompass 175.00

Subaccount Total 175.00 0.00 175.00



53 Exterior Facade Rpr Beginning Balance 300.13

Subaccount Balance 300.13


CX0001 Balcony Rpr Project Beginning Balance 8,582.40



VV0001 8837 Foundation Repr Beginning Balance 7,350.00


Account Total 175.00 0.00 175.00


93000 Interior Non-Mechan

35 Garage Flooring Beginning Balance 5,292.00


Account Total 0.00 0.00 0.00


Entity Totals 1,582.20 0.00 1,582.20

Entity Balance 34,501.74

19

POTR Treasurer's Report 8/31/2021Operating Funds

Target* $340,250 Increase of $15,250 from 2020

Current $329,327 Decrease $44,800 from 2020

2021 Average $337,000

Significant Variances (>$1K) - under/(over) budget

GL Account Month Year Monthly comment

( Electricity $5,813 ($7,671) Over budget due to A/C usage

Water/Sewage $492 ($3,725) Increased usage-covid related

Payroll & Related $884 ($6,847)

( Mechanical ($8,801) $6,369 Recoding of Repairs/Maintenance invoices to Mechanical

Supplies/Parts $452 ($5,902) Over budget--LED Lighting

Painting/Decorating Repairs/Maintenance $7,944 ($6,405) Recoding of Repairs/Maintenance invoices to Mechanical

Contract Services ($5,014) $1,795 Timing of services-under budget for 2021

Painting/Decorating Painting/Decorating ($1,967) ($3,765) Over budget--no corridor touch up budget for 2021

Total ** $3,567 ($12,224)

Observations:

Target $2.267M

Balance $2.683M

Reserve balance above target with the delay of several capital projects scheduled in 2020 Reserve Study.

Report By Jerome Miner

*Target Operating Cash industry standard -3 month of HOA dues

** Total is MTD and YTD variance over budget, not a sum of lines above.

Electricity over budget due to increased usage-A/C- warmer than anticipated summer. Water/Sewer over budget due to usage-covid related. Mechanical over budget for August but below budget

for 2021 with the recoding of invoices from Repairs/Maintenance. Repairs and Maintenace below budget due to Mechanical invoice recoding-over budget for 2021 due to LED lighting project.

Painting/Decorating over budget due to SooVacArt program/lobby touch ups--no funding was provide for paint touch up in 2021 due to planned Reserve corridor painting, which was delayed by

the Board. Operating cash $329,329--below the target of $340,250. Operating budget below budget for the month of August by $3,567...but over budget for 2021 by $12,224.

Reserve Funds

Observation: Reserve balance favorable to 2020 Reserve Study target

$328,000

$330,000

$332,000

$334,000

$336,000

$338,000

$340,000

$342,000

Target*

Current

2021Average

23

Phoenix on the River0318

Phoenix on the River Homeowners Association09/30/2021

24

Phoenix on the River Homeowners Association 10/11/2021 3:11 PM Page: 3Balance Sheet

09/30/2021

c/o FirstService Residential8100 Old Cedar Ave South #300Bloomington MN 55425

Operating AssetsUS Bank Checking 247,895.35 US Bank Operating Savings 100,359.19 Accounts Receivable 487.03 Accounts Receivable - Commercial 809.17 Homeowner Chargebacks 264.23 Prepaid Insurance 26,530.03 Prepaid Expenses 3,978.00

¯¯¯¯¯¯¯¯¯¯¯Total Operating Assets 380,323.00

Fixed AssetsFurniture, Fixtures & Equipment 91,571.00 Equipment 71,910.00 Furnishings 14,036.00 Accumulated Depreciation - Prior Year (163,481.00)

¯¯¯¯¯¯¯¯¯¯¯Total Fixed Assets 14,036.00

Reserve AssetsUS Bank Reserve 446,288.63 CIT Bank CD 240,485.74 Enterprise Bank & Trust Money Market 225,249.79 Sterling Bank Money Market 251,265.67 Metropolitan Bank MM 959,801.73 Luther Burbank MM 132,278.39 Signature Bank MM 164,880.48 First Virginia MM 246,936.13

¯¯¯¯¯¯¯¯¯¯¯Total Reserve Assets 2,667,186.56

¯¯¯¯¯¯¯¯¯¯¯Total Assets 3,061,545.56

–––––––––––

26

Phoenix on the River Homeowners Association 10/11/2021 3:11 PM Page: 4Balance Sheet

09/30/2021


Operating LiabilitiesAccounts Payable 38,316.07 Accrued Expenses 29,131.66 Prepaid Dues 15,336.05

¯¯¯¯¯¯¯¯¯¯¯Total Operating Liabilities 82,783.78

Reserve LiabilitiesDeferred Revenue 700,743.95

¯¯¯¯¯¯¯¯¯¯¯Total Reserve Liabilities 700,743.95

Operating EquityOperating Income/(Loss) (39,536.17)Operating Equity 351,111.39

¯¯¯¯¯¯¯¯¯¯¯Total Operating Equity 311,575.22

Reserve EquityYTD Deposit to Reserves 324,378.00 Interest on Reserves 5,467.85 Capital Expenditures (86,974.65)Reserve Equity 1,723,571.41

¯¯¯¯¯¯¯¯¯¯¯Total Reserve Equity 1,966,442.61

¯¯¯¯¯¯¯¯¯¯¯Total Liabilities & Equity 3,061,545.56

–––––––––––

27

Phoenix on the River Homeowners Association 10/11/2021 3:11 PM Page: 5Income & Expense Monthly Trend

09/30/2021


Account Account Name January Actual

February Actual

March Actual

April Actual

May Actual

June Actual

July Actual

August Actual

September Actual

October Budget

November Budget

December Budget

Total

Income40000 Association Dues 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 112,909.28 113,432.00 113,432.00 113,440.00 1,356,487.5242020 Cable/Internet 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,666.67 5,667.00 5,667.00 5,663.00 67,997.0342100 Maintenance Income 0.00 0.00 0.00 0.00 0.00 0.00 175.00 0.00 0.00 29.00 29.00 31.00 264.0044400 Commercial Income 270.00 270.00 270.00 270.00 270.00 270.00 270.00 270.00 270.00 292.00 292.00 288.00 3,302.0044800 Late Fees 55.00 25.00 25.00 50.00 50.00 50.00 25.00 25.00 -175.00 17.00 17.00 13.00 177.0044900 Fines 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 42.00 42.00 38.00 122.0045900 Garage Door Openers 0.00 0.00 0.00 0.00 75.00 0.00 100.00 0.00 0.00 21.00 21.00 19.00 236.0046000 Keys/Fobs 0.00 0.00 0.00 0.00 100.00 0.00 75.00 100.00 0.00 125.00 125.00 125.00 650.0046200 Lockout Fees 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 25.00 25.00 25.00 175.0046300 Move In/Out Fees 0.00 0.00 0.00 0.00 200.00 100.00 200.00 100.00 100.00 67.00 67.00 63.00 897.0048000 Miscellaneous Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 167.00 167.00 163.00 497.0049000 Operating Interest 0.85 0.76 0.85 0.82 0.85 0.82 0.85 0.85 0.82 167.00 167.00 163.00 504.47

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯Total Income 118,901.80 118,871.71 118,871.80 118,896.77 119,271.80 119,096.77 119,421.80 119,071.80 118,771.77 120,051.00 120,051.00 120,031.00 1,431,309.02

Expenses50000 Electricity 5,789.31 5,819.72 6,833.60 11,587.91 18,575.96 21,185.06 27,491.27 17,187.25 17,515.92 10,000.00 9,000.00 7,400.00 158,386.0050100 Gas 4,964.77 4,843.01 4,718.37 2,458.40 2,313.97 1,716.12 949.37 1,499.71 1,710.68 2,300.00 3,400.00 4,600.00 35,474.4050200 Telephone 966.25 694.43 1,497.93 1,208.47 1,057.12 982.78 1,070.20 985.77 1,013.24 1,200.00 1,100.00 1,800.00 13,576.1950300 Water/Sewer 3,661.71 2,986.72 2,809.22 3,213.67 4,664.25 4,593.15 6,036.66 4,508.63 5,108.63 4,300.00 4,150.00 4,000.00 50,032.6450600 Trash Removal 834.07 774.19 476.45 555.78 551.87 544.06 532.13 532.13 532.13 1,000.00 1,000.00 2,430.00 9,762.8150920 Cable/Internet 4,518.26 6,736.55 7,817.51 5,602.33 5,602.33 5,602.33 5,651.59 5,602.33 5,602.33 5,667.00 5,667.00 5,663.00 69,732.56

51003 Payroll - Desk Attenda 11,506.84 9,935.62 10,284.09 16,419.97 10,197.68 11,812.01 10,787.16 9,540.17 10,453.42 10,240.00 10,240.00 10,240.00 131,656.9651011 Payroll - Office/Mgr/M 10,008.54 9,230.65 8,921.34 13,388.94 8,753.05 9,726.00 9,004.89 8,724.64 8,378.95 8,885.00 8,885.00 8,881.00 112,788.0051100 Payroll Related 3,157.51 3,104.34 3,455.34 4,498.34 2,906.81 2,861.98 3,128.57 2,899.72 3,083.01 2,923.00 2,923.00 2,923.00 37,864.6251300 Insurance 4,108.83 4,108.83 4,121.78 4,438.58 4,438.58 4,438.58 4,438.58 4,438.58 4,438.58 4,305.00 4,305.00 4,305.00 51,885.9251400 Casualty Expense 0.00 0.00 0.00 2,956.83 0.00 0.00 0.00 0.00 7,990.00 833.00 833.00 837.00 13,449.83

52000 Management Fee 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,438.00 2,487.00 29,305.0052100 Office and Administrat 341.77 528.88 408.67 1,112.53 713.28 -258.79 1,020.94 1,295.96 423.91 500.00 600.00 542.00 7,229.1552200 Legal 0.00 0.00 0.00 0.00 158.00 0.00 0.00 0.00 0.00 250.00 250.00 250.00 908.0052210 Audit/Tax Prep 0.00 0.00 0.00 1,210.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,210.00

53010 Mechanical 5,318.39 0.00 0.00 -5,367.68 49.29 0.00 0.00 10,967.91 0.00 2,167.00 2,167.00 2,163.00 17,464.9153020 Electrical 0.00 0.00 219.05 0.00 280.00 320.30 282.70 855.15 1,085.66 500.00 450.00 599.00 4,591.8653030 Plumbing 1,765.60 950.36 0.00 1,611.65 212.70 1,772.93 525.19 145.00 1,552.50 300.00 667.00 465.00 9,967.9353045 Elevator Maintenance 3,993.80 400.00 3,978.00 0.00 0.00 1,360.27 1,326.00 1,326.00 1,784.69 1,333.00 1,333.00 1,337.00 18,171.7653100 Repairs/Maintenance 257.28 8,190.05 6,668.72 13,293.01 4,539.28 6,026.76 1,872.27 -3,943.26 7,904.18 4,000.00 4,000.00 5,500.00 58,308.2953200 Supplies/Parts 306.36 1,120.52 1,154.10 9,035.18 477.73 348.31 110.79 48.40 295.62 500.00 833.00 1,467.00 15,697.0153220 Housekeeping Supplies 611.58 28.41 204.45 134.17 423.38 112.93 195.34 190.38 193.16 1,000.00 1,000.00 1,200.00 5,293.8053400 Engineering & Consulti 49.72 0.00 0.00 -49.72 0.00 196.00 0.00 0.00 2,847.50 833.00 833.00 837.00 5,546.5053600 Contract Services 2,681.09 9,102.74 15,779.75 1,155.19 14,769.38 12,061.92 4,415.56 7,013.18 16,878.68 15,000.00 10,000.00 7,312.00 116,169.4954000 Custodial Services 1,507.00 776.10 718.50 -359.75 2,000.00 1,129.00 1,534.00 1,180.25 718.25 1,167.00 1,167.00 1,163.00 12,700.3554300 Fire & Life Safety 0.00 0.00 0.00 0.00 0.00 0.00 2,744.00 0.00 0.00 333.00 333.00 337.00 3,747.0054600 Painting/Decorating 2,670.00 0.00 900.00 0.00 900.00 0.00 0.00 2,350.00 0.00 383.00 383.00 387.00 7,973.00

55400 Landscaping 0.00 455.54 0.00 3,987.34 2,144.73 3,976.50 5,527.31 1,399.85 846.29 2,275.00 600.00 1,420.00 22,632.5655665 Art Committee 4,541.72 0.00 0.00 -0.07 0.00 0.00 4,000.00 0.00 0.00 833.00 833.00 837.00 11,044.65

59000 Deposit to Reserves 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,042.00 36,038.00 432,500.00

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯Total Expenses 112,040.40 108,266.66 119,446.87 130,571.07 124,209.39 128,988.20 131,124.52 117,227.75 138,837.33 121,507.00 115,432.00 117,420.00 1,465,071.19

¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯Net Income/(Loss) 6,861.40 10,605.05 -575.07 -11,674.30 -4,937.59 -9,891.43 -11,702.72 1,844.05 -20,065.56 -1,456.00 4,619.00 2,611.00 -33,762.17

–––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– –––––––– ––––––––––

28

Phoenix on the River Homeowners Association 10/11/2021 3:11 PM Page: 6Operating Income Statement

09/30/2021


Monthly Actual

Monthly Budget

Monthly Variance

Year to Date Actual

Year to Date Budget

Year to Date Variance

Annual Budget

IncomeAssociation Dues 112,909.28 113,432 (522.72) 1,016,183.52 1,020,888 (4,704.48) 1,361,192 Cable/Internet 5,666.67 5,667 (0.33) 51,000.03 51,003 (2.97) 68,000 Maintenance Income 0.00 29 (29.00) 175.00 261 (86.00) 350 Commercial Income 270.00 292 (22.00) 2,430.00 2,628 (198.00) 3,500 Operating Interest 0.82 167 (166.18) 7.47 1,503 (1,495.53) 2,000 Other Income (75.00) 464 (539.00) 1,380.00 4,176 (2,796.00) 5,550

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Total Income 118,771.77 120,051 (1,279.23) 1,071,176.02 1,080,459 (9,282.98) 1,440,592

ExpensesElectricity 17,515.92 17,800 284.08 131,986.00 124,600 (7,386.00) 151,000 Gas 1,710.68 2,200 489.32 25,174.40 26,700 1,525.60 37,000 Telephone 1,013.24 1,100 86.76 9,476.19 9,900 423.81 14,000 Water/Sewer 5,108.63 4,300 (808.63) 37,582.64 33,050 (4,532.64) 45,500 Trash Removal 532.13 900 367.87 5,332.81 7,070 1,737.19 11,500 Cable/Internet 5,602.33 5,667 64.67 52,735.56 51,003 (1,732.56) 68,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Subtotal - Utilities 31,482.93 31,967 484.07 262,287.60 252,323 (9,964.60) 327,000

Payroll - Desk Attendant 10,453.42 15,360 4,906.58 100,936.96 102,400 1,463.04 133,120 Payroll - Office/Mgr/Maint 8,378.95 13,327 4,948.05 86,137.00 88,849 2,712.00 115,500 Payroll Related 3,083.01 4,385 1,301.99 29,095.62 29,231 135.38 38,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Subtotal - Payroll & Related 21,915.38 33,072 11,156.62 216,169.58 220,480 4,310.42 286,620

Insurance 4,438.58 4,305 (133.58) 38,970.92 38,157 (813.92) 51,072 Casualty Expense 7,990.00 833 (7,157.00) 10,946.83 7,497 (3,449.83) 10,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Subtotal - Insurance 12,428.58 5,138 (7,290.58) 49,917.75 45,654 (4,263.75) 61,072

Management Fee 2,438.00 2,438 0.00 21,942.00 21,942 0.00 29,305 Office and Administrative Expe 423.91 200 (223.91) 5,587.15 3,858 (1,729.15) 5,500 Legal 0.00 250 250.00 158.00 2,250 2,092.00 3,000 Audit/Tax Prep 0.00 0 0.00 1,210.00 2,000 790.00 2,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Subtotal - Administrative 2,861.91 2,888 26.09 28,897.15 30,050 1,152.85 39,805

Mechanical 0.00 2,167 2,167.00 10,967.91 19,503 8,535.09 26,000 Electrical 1,085.66 417 (668.66) 3,042.86 3,451 408.14 5,000 Plumbing 1,552.50 667 (885.50) 8,535.93 6,568 (1,967.93) 8,000 Elevator Maintenance 1,784.69 1,333 (451.69) 14,168.76 11,997 (2,171.76) 16,000 Repairs/Maintenance 7,904.18 3,000 (4,904.18) 44,808.29 33,500 (11,308.29) 47,000 Supplies/Parts 295.62 500 204.38 12,897.01 7,200 (5,697.01) 10,000 Housekeeping Supplies 193.16 1,000 806.84 2,093.80 8,800 6,706.20 12,000 Engineering & Consulting 2,847.50 833 (2,014.50) 3,043.50 7,497 4,453.50 10,000 Contract Services 16,878.68 2,000 (14,878.68) 83,857.49 70,683 (13,174.49) 102,995 Custodial Services 718.25 1,167 448.75 9,203.35 10,503 1,299.65 14,000 Fire & Life Safety 0.00 333 333.00 2,744.00 2,997 253.00 4,000 Painting/Decorating 0.00 383 383.00 6,820.00 3,447 (3,373.00) 4,600

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Subtotal - Repairs & Maintenan 33,260.24 13,800 (19,460.24) 202,182.90 186,146 (16,036.90) 259,595

Landscaping 846.29 2,842 1,995.71 18,337.56 19,705 1,367.44 24,000 Art Committee 0.00 833 833.00 8,541.65 7,497 (1,044.65) 10,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Subtotal - Grounds 846.29 3,675 2,828.71 26,879.21 27,202 322.79 34,000

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯Subtotal - Other Expense 0.00 0 0.00 0.00 0 0.00 0 29

Phoenix on the River Homeowners Association 10/11/2021 3:11 PM Page: 7Operating Income Statement

09/30/2021


Monthly Actual

Monthly Budget

Monthly Variance

Year to Date Actual

Year to Date Budget

Year to Date Variance

Annual Budget

Deposit to Reserves 36,042.00 36,042 0.00 324,378.00 324,378 0.00 432,500 ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Subtotal 36,042.00 36,042 0.00 324,378.00 324,378 0.00 432,500

Total Expenses 138,837.33 126,582 (12,255.33) 1,110,712.19 1,086,233 (24,479.19) 1,440,592 ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯

Net Income/(Loss) (20,065.56) (6,531) (13,534.56) (39,536.17) (5,774) (33,762.17) 0 ––––––––– ––––––– ––––––––– ––––––––––– –––––––– ––––––––– ––––––––

30

Phoenix on the River Homeowners Association 10/11/2021 3:11 PM Page: 8Reserve Income Statement

09/30/2021


Monthly Actual

Year to Date Actual

Annual Budget

Balance Left In Budget

Reserve IncomeYTD Deposit to Reserves 36,042.00 324,378.00 432,500 108,122.00 Interest on Reserves 856.83 5,467.85 0 (5,467.85)

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯Total Reserve Income 36,898.83 329,845.85 432,500 102,654.15

Capital Expenditures

Exterior Bldg Repair 187.78 2,080.29 0 (2,080.29)Exterior Facade Rpr 0.00 300.13 0 (300.13)Balcony Rpr Project 0.00 8,582.40 0 (8,582.40)8837 Foundation Repr 0.00 7,350.00 0 (7,350.00)

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯Total Exterior Non Mechanical 187.78 18,312.82 0 (18,312.82)

Cooling Tower 8,575.00 8,575.00 0 (8,575.00)¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯

Total Mechanical 8,575.00 8,575.00 0 (8,575.00)

Carpet 0.00 0.00 167,772 167,772.00 Painting 0.00 0.00 80,740 80,740.00 Security System 13,980.81 13,980.81 0 (13,980.81)Garage Flooring 0.00 5,292.00 0 (5,292.00)

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯Total Interior Non-Mechanical 13,980.81 19,272.81 248,512 229,239.19

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯Total Furniture & Equipment 0.00 0.00 0 0.00

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯Total HIA Project 0.00 0.00 0 0.00

Water Valve Shut Dwn 29,729.32 40,814.02 0 (40,814.02)

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯Total Reserve Expenses 52,472.91 86,974.65 248,512 161,537.35

¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯ ¯¯¯¯¯¯¯¯¯Net Income/(Loss) (15,574.08) 242,871.20 183,988 (58,883.20)

––––––––– ––––––––– ––––––– –––––––––

31

10/11/2021 3:11 PM General Ledger Page: A 90318 Phoenix on the River

For Dates 09/01/2021 to 09/30/2021For Accounts 50000 to 79999

Account Type Reference Date Description Debit Amount Credit Amount Balance50000 Electricity Beginning Balance 114,470.08

Xcel Energy Aug Est REV 00799539 09/01/2021 Aug Accruals 18,000.00222 2nd St SE - 0318 AVC 01562416 09/20/2021 Xcel Energy 19,434.89222 2nd ST SE Unit 305 - 0318

AVC 01562417 09/20/2021 Xcel Energy 81.03

Xcel Energy Sep Est JE 00807264 09/30/2021 Sep Accruals 16,000.00Account Total 35,515.92 18,000.00 17,515.92Ending Balance 131,986.00

50100 Gas Beginning Balance 23,463.72222 2nd St Se Ste Lbby - 0318

AVC 01566891 09/30/2021 Centerpoint Energy 1,710.68

Account Total 1,710.68 0.00 1,710.68Ending Balance 25,174.40

50200 Telephone Beginning Balance 8,462.95612-379-1915 - 0318 AVC 01560091 09/13/2021 CenturyLink 278.32Front Desk Cell AVC 01563329 09/22/2021 Verizon Wireless 51.42222 2 St SE - 0318 AVC 01565131 09/27/2021 ALLSTREAM 640.04612-379-3101 - 0318 AVC 01565133 09/27/2021 CenturyLink 43.46


50300 Water/Sewer Beginning Balance 32,474.01Mpls Finance Aug Est REV 00799539 09/01/2021 Aug Accruals 4,200.00224 - 228 2nd St SE - 0318 AVC 01565130 09/27/2021 Minneapolis Finance 308.63Mpls Finance Aug/Sep JE 00807264 09/30/2021 Sep Accruals 9,000.00

Account Total 9,308.63 4,200.00 5,108.63Ending Balance 37,582.64

50600 Trash Removal Beginning Balance 4,800.68Trash Removal AVC 01556642 09/01/2021 Aspen Waste Systems 371.17Compactor Rental AVC 01561562 09/17/2021 Aspen Waste Systems 160.96

Account Total 532.13 0.00 532.13Ending Balance 5,332.81

50920 Cable/Internet Beginning Balance 47,133.23September 2021 AVC 01557769 09/08/2021 SINGLE DIGITS INC 3,343.20CenturyLink Sep JE 00807264 09/30/2021 Sep Accruals 2,259.13


51003 Payroll - Desk Attendant Beginning Balance 90,483.54JE PR0903 09/03/2021 09/03 Payroll 4,858.30JE PR0917 09/17/2021 09/17 Payroll 5,595.12


51011 Payroll - Office/Mgr/Maint Beginning Balance 77,758.05JE PR0903 09/03/2021 09/03 Payroll 4,165.36JE PR0917 09/17/2021 09/17 Payroll 4,213.59


51100 Payroll Related Beginning Balance 26,012.61JE PR0903 09/03/2021 09/03 Payroll 1,382.46JE A0069 09/10/2021 Payroll Processing 181.28JE PR0917 09/17/2021 09/17 Payroll 1,507.13JE I1112 09/28/2021 SEP'21 Insurance 12.14


51300 Insurance Beginning Balance 34,532.34JER 00043493 09/01/2021 Monthly Insurance 4,438.58


51400 Casualty Expense Beginning Balance 2,956.83Encompass: Commercial Garage, Look+See Patient Geico Claim

AVC 01557770 09/08/2021 Construct-All Corp 7,290.00

Eng Costs - 1102 Broken Window

AVC 01565125 09/27/2021 Encompass 87.50

To Acct 53400 JE 00803837 09/27/2021 R/C Encompass 87.50

32



Account Type Reference Date Description Debit Amount Credit Amount BalanceEncompass: Commercial Garage, Look+See Patient Geico Claim

AVC 01566885 09/30/2021 Encompass 700.00


52000 Management Fee Beginning Balance 19,504.00JE M1174 09/17/2021 Management Fees 2,438.00


52100 Office and Administrative Expenses Beginning Balance 5,163.24JE D0013 09/08/2021 Digital Storage 15.20JE W1096 09/08/2021 Website Fees 25.00

CAI Annual Membership - Sarah

AVC 01558639 09/09/2021 FirstService Residen 149.00

Job Posting AVC 01558640 09/09/2021 FirstService Residen 55.96JE E0063 09/09/2021 E-MAILS 37.70JE U1140 09/09/2021 Statements 22.16JE S1011 09/10/2021 Postage 3.20JE O1215 09/13/2021 Postage Supplies 2.08JE P0014 09/14/2021 Printing 50.39

Office Supplies AVC 01562414 09/20/2021 Business Essentials 22.87Office Supplies AVC 01566889 09/30/2021 Business Essentials 40.35


52200 Legal Beginning Balance 158.00Ending Balance 158.00

52210 Audit/Tax Prep Beginning Balance 1,210.00Ending Balance 1,210.00

53010 Mechanical Beginning Balance 10,967.91Ending Balance 10,967.91

53020 Electrical Beginning Balance 1,957.20Ballast Replacement: Floors 6, 11, 12


Ballast Replacement: 12th Floor


Gittleman:Ballasts JE 00807264 09/30/2021 Sep Accruals 489.25Account Total 1,085.66 0.00 1,085.66Ending Balance 3,042.86

53030 Plumbing Beginning Balance 6,983.431201 Kitchen Backup: HOA Responsible

AVC 01560083 09/13/2021 John's Sewer & Pipe 145.00

705: Condensate Drain Backup - HOA Responsible


Annual RPZ Testing AVC 01562671 09/21/2021 Gittleman Maintenanc 876.90John'sSewr:701Bckup JE 00807264 09/30/2021 Sep Accruals 145.00John'sSewr:1202Bckup JE 00807264 09/30/2021 Sep Accruals 220.00


53045 Elevator Maintenance Beginning Balance 12,384.0711th Floor Broken Call Button

AVC 01560085 09/13/2021 Otis Elevator 458.69

Otis: 10/01/2021 - 12/31/2021

AVC 01561561 09/17/2021 Otis Elevator 3,978.00

JE 00806749 09/30/2021 Otis Elevator Sep 1,326.00JE 00806750 09/30/2021 Otis Elevatr Oct-Dec 3,978.00

Account Total 5,762.69 3,978.00 1,784.69Ending Balance 14,168.76

53100 Repairs/Maintenance Beginning Balance 36,904.11LVC:12thFlrTroubleSi REV 00799539 09/01/2021 Aug Accruals 335.0012th Floor Trouble Signal AVC 01557772 09/08/2021 LVC Companies Inc 335.00Graffiti Removal AVC 01562670 09/21/2021 Gittleman Maintenanc 259.70New High Top Terrace Table

AVC 01563327 09/22/2021 Prevolv Inc 6,690.74

33



Account Type Reference Date Description Debit Amount Credit Amount BalanceMain Street Door TImer Module Replacement for Handicap Operator



53200 Supplies/Parts Beginning Balance 12,601.39Water AVC 01557774 09/08/2021 Culligan Bottled Wat 81.02Batteries AVC 01566884 09/30/2021 The Home Depot Pro 71.20Water AVC 01568205 09/30/2021 Culligan Bottled Wat 125.12The Home Depot Pro JE 00807264 09/30/2021 Sep Accruals 18.28


53220 Housekeeping Supplies Beginning Balance 1,900.64Housekeeping Supplies AVC 01565129 09/27/2021 SupplyWorks 170.14Housekeeping Supplies AVC 01566892 09/30/2021 SupplyWorks 23.02


53400 Engineering & Consulting Beginning Balance 196.00EngCostBrokenWindow JE 00803837 09/27/2021 R/C Encompass 87.502021 Annual Ramp Inspection per City of Mpls

AVC 01568206 09/30/2021 Meyer, Borgman and J 2,760.00


53600 Contract Services Beginning Balance 66,978.81PM: 10/01/2021 - 12/31/2021

AVC 01561560 09/17/2021 Horwitz, Inc. 4,704.00

Annual FCU Maintenance: Filters

AVC 01563326 09/22/2021 Twin City Filter Ser 1,538.96

Fall HVAC Maintenance AVC 01566527 09/30/2021 Gittleman Maintenanc 6,962.87Annual Cleaning: Garbage Chute & Dumpster

AVC 01568207 09/30/2021 Enviroclean, Inc. 3,672.85


54000 Custodial Services Beginning Balance 8,485.10Glex Clning Aug Est REV 00799539 09/01/2021 Aug Accruals 1,200.00August 2021 Cleaning AVC 01560614 09/15/2021 Glez Cleaning 918.25Glez Clning Sep Est JE 00807264 09/30/2021 Sep Accruals 1,000.00

Account Total 1,918.25 1,200.00 718.25Ending Balance 9,203.35

54300 Fire & Life Safety Beginning Balance 2,744.00Ending Balance 2,744.00

54600 Painting/Decorating Beginning Balance 6,820.00DGWood:Repairs REV 00799539 09/01/2021 Aug Accruals 900.00Quarterly Woodwork Repairs - August 2021

AVC 01559133 09/10/2021 DG Woodcare, Inc 900.00


55400 Landscaping Beginning Balance 17,491.27Weekly Bed Maintenance: September 2021

AVC 01555491 09/01/2021 Eufloria 464.31

Plaza/Terrace Planter Maintenance: August 2021

AVC 01555492 09/01/2021 Eufloria 381.98

BNR Irrigation:Reprs REV 00799539 09/01/2021 Aug Accruals 124.47Leak Repair AVC 01557768 09/08/2021 BNR Irrigation Servi 124.47


55665 Art Committee Beginning Balance 8,541.65Ending Balance 8,541.65

59000 Deposit to Reserves Beginning Balance 288,336.00JE R0921 09/28/2021 Reserve 36,042.00


Entity Totals 167,662.30 28,824.97 1,110,712.19

34




35

10/11/2021 3:11 PM Subaccount General Ledger Page: A 130318 Phoenix on the River

For Dates 09/01/2021 to 09/30/2021

Account SubAcct Type Reference Date Description Debit Amount Credit Amount Balance90000 Capital Expenditures

GL0001 Water Valve Shut Dwn Beginning Balance 11,084.702021 Water Valve Shutdown: 4th Floor Main Street Pipe Replacement

AVC 01558482 09/09/2021 Gittleman Maintenanc 9,759.00

2021 Water Valve Shutdown Project

AVC 01560080 09/13/2021 Questions & Solution 905.32

2021 Water Valve Shutdown: 4th Floor Main Street Pipe Replacement

AVC 01567692 09/30/2021 Gittleman Maintenanc 19,065.00

Subaccount Total 29,729.32 0.00 29,729.32Subaccount Balance 40,814.02

Account Total 29,729.32 0.00 29,729.32Account Balance 40,814.02

91000 Exterior Non-Mechan35 Exterior Bldg Repair Beginning Balance 1,892.51Alley Impact Repairs AVC 01568209 09/30/2021 Encompass 187.78

Subaccount Total 187.78 0.00 187.78Subaccount Balance 2,080.29

91000 Exterior Non-Mechan53 Exterior Facade Rpr Beginning Balance 300.13

Subaccount Balance 300.1391000 Exterior Non-Mechan

CX0001 Balcony Rpr Project Beginning Balance 8,582.40Subaccount Balance 8,582.40

91000 Exterior Non-MechanVV0001 8837 Foundation Repr Beginning Balance 7,350.00


Account Total 187.78 0.00 187.78Account Balance 18,312.82

92000 Mechanical04 Cooling Tower Beginning Balance 0.00Isolation Valves (2023 Reserve Item)

AVC 01566890 09/30/2021 Horwitz, Inc. 8,575.00



93000 Interior Non-Mechan25 Security System Beginning Balance 0.00Camera Upgrades AVC 01561557 09/17/2021 UHL Company 13,471.502021: MSH Lobby Door Security Upgrade

AVC 01561559 09/17/2021 Twin City Hardware 509.31


93000 Interior Non-Mechan35 Garage Flooring Beginning Balance 5,292.00



Entity Totals 52,472.91 0.00 52,472.91Entity Balance 86,974.65

36

POTR Treasurer's ReportOperating Funds

Target* $340,250 Increase of $15,250 from 2020

Current $348,255 Decrease $19,975 from 2020

2021 Average $338,250

Significant Variances (>$1K) - under/(over) budget

GL Account Month Year

Payroll & Related $11,157 $4,311

( Casualty Expense ($7,157) ($3,350)

Repairs/Maintenance ($4,905) ($11,309)

Painting/Decorating Engineering & Consulting ($2,015) $4,454

Contract Services ($14,879) ($13,175)

Painting/Decorating Landscaping $1,996 $1,045

Total ** ($12,256) ($24,480)

Observations:

Target $2.303M

Balance $2.667M

Observation: Reserve balance favorable to 2020 Reserve Study target

9/1/2021

Terrace table-this item will be reclassed as a Reserve bill $6,691.

Timing of services

Payroll & Related favorable budget due to Payroll spreasheet timing. Repairs/Maintenace negative to budget-item was incorrectly coded to Operating. Contract Services negative to

budget-timing of services. Operating cash $348,255--favorable to the target of $340,250. Operating budget negative by $12,256 for the month of September and negative for 2021 by

$24,480.

Report By Jerome Miner

Monthly comment

Timing of the payroll spreadsheet

*Target Operating Cash industry standard -3 month of HOA dues

** Total is MTD and YTD variance over budget, not a sum of lines above.

Reserve Funds

Reserve balance above target with the delay of several capital projects scheduled in 2020 Reserve Study.

Garage door repair-insurance credit coming

Annual parking ramp recertification

$336,000

$338,000

$340,000

$342,000

$344,000

$346,000

$348,000

$350,000

Target*

Current

40

EstimateDate

9/30/2021

Estimate #

979

Name / Address

Phoenix on the River222 2nd St SEMinneapolis, MN 55414

Ship To

7146 Shady Oak RdEden Prairie, MN 55344

Project

Approvel Signature

Phone #

952-921-3400

Fax #

952-960-1335

E-mail

Web Site

www.sightandsurf.com

Total

Sales Tax (6.875%)

[email protected]

Description Qty Rate Total

*** ESTIMATED 2022 Pricing ***

> 2 Year BULK Renewal

> Residents Keep Existing Equipment

> Programming @ Sight and Surf COST(DIRECTV YEARLY Increase AVG - 5%)

> Sight and Surf will CLEANUP Closets & Check all DIRECTV Systems

DIRECTV BULK Channel Package - Choice + DVR Service (1 TV)(Sight & Surf COST)

80 41.50 3,320.00T

---------------------------------------------------------------------------

FULL Service & Support (NO SERVICE CALL FEE's or DIRECTV Hardware)

80 1.25 100.00T

_____________________________________

This Quote is valid for 30 Days.

$3,655.13

$235.13

41

Estimated

Qty.UNITS AMR RSI CAC NOTES

1 Cast Stone Removal and Reinstallation 1 Lump sum8,360.00$ 2,340.00$ $ 2,200.00

RSI and CAC did not bid this option so the alternate is

the base bid

2 Repair Cast Stone Panels 1 Lump sum 2,850.00$ 1,650.00$ $ 750.00

3 Roof Drain Repair 1 Lump sum 5,300.00$ 1,800.00$ $ 2,500.00

4 Miscellaneous 1 Lump sum 1,020.00$ 1,000.00$ $ 1,000.00 Described in Work Scope

3 Mobilization/Demobilization 1 Lump sum 3,050.00$ 1,697.00$ 500.00$

20,580.00$ 8,487.00$ 6,950.00$

ALTERNATE BID ITEM QTY. UNITS AMR RSI CAC

1 Repair Stones in Place 1 Lump sum2,200.00$ - -

Repair would be done without removing cast stones

from the wall - Replaces Line Item 1 above

2,200.00$ -$ -$

14,420.00$ 8,487.00$ 6,950.00$

Estimated

Qty.UNITS AMR RSI CAC Notes

1 Field Engineering/Owner's Rep/Project Oversight 1 Lump Sum 700.00$ 700.00$ 700.00$

2Mgmt Company Admin Support, Coordination, Keyholder,

Security- Hourly

Hourly up to 5% of cost. No cost added due to

variable nature.

3 Contingency 10 Percent 750.00$ 750.00$ 750.00$

$ 1,450.00 $ 1,450.00 $ 1,450.00

22,030.00$ 9,937.00$ 8,400.00$

BASE BID ITEM

see Summary of Work for general description

Total Base Bid=

REPAIR ITEM QUANTITIES, BID SUMMARY, AND ESTIMATED PROJECT BUDGET - 10/12/2021

POTR ALLEY VEHICLE IMPACT REPAIRS

Additional Project Costs

Total Additional Costs =

Total Estimated Project Budget=

Total Alternates=

Total Bid w/Alternates=

42

Horwitz 7400 49th Ave N • New Hope, MN 55428 • p: 763-533-1900 • f: 763-235-9810 • www.Horwitzinc.com

PROPOSALBuilding on 100 Years of

Innovation and ExcellencePhoenix on the River Date: 8/25/2021222 2nd St. SEMinneapolis, MN 55414-5107

Proposal No: SH21-528Regarding: Cooling towers repair

Attention: Steve VossWhile onsite on a recent site visit, we found (2) cooling tower motor bearings making noise. Since they are 13years old, we recommend replacement of the bearings and shaft grounding kits in both cooling tower motors.Replacement parts are in stock locally. If additional troubleshooting, labor, or materials are needed this will bebilled on a time and material basis.

The scope of work includes the following: - Remove and replace total bearings and shaft grounding kits in (2) cooling towers. - Start, test, and verify operation.

WE OFFER THIS WORK FOR THE TOTAL SUM OF.................... $ 4,400.00 plus shipping

This quote reflects your discount on both parts and labor.

EXCLUSIONS:1) Overtime2) Any unforeseen additional repairs3) Shipping

We hereby propose to furnish material and labor – complete in accordance with above specification,Four Thousand Four Hundred Dollars and No Cents As Outlined Above

Payment to be made as the work progresses to the value of 100% of all work complete and material on job site. The entireamount of contract to be paid within 30 days after completion. Any person or company supplying labor or materials forthis improvement to your property may file a lien against your property if that person or company is not paid for thecontributions.

All material is guaranteed to be as specified. All work to becompleted in a workmanlike manner according to standardpractices. Any alteration or deviation from above specificationsinvolving extra costs will be executed only upon written orders andwill become an extra charge over and above the estimate. Allagreements contingent upon strikes, accidents or delays beyond ourcontrol. Owner to carry fire, tornado and other necessaryinsurance. Our workers are fully covered by Workmen’sCompensation insurance.

Authorized Signature:Shannon Hawley

Please note this proposal may be withdrawn by us if not accepted within 30 days.

Acceptance of ProposalThe above prices, specifications and conditions are satisfactory and are herebyaccepted. You are authorized to do the work as specified. Payment will be made asoutlined above.

Signature: __________________________________________

Signature: __________________________________________Date of Acceptance: __________________________________

43

Gittleman Construction & Maintenance Corporation

1015 Glenwood Ave N #100, Minneapolis, MN 55405 Main Line 952-567-6840

[email protected] www.gittlemanconstruction.com

BC635989 PC645805 EA006500 Page 1 of 1

Proposal

Gittleman Construction & Maintenance Corporation 1015 Glenwood Ave N #100 Minneapolis, MN 55405 Phone: (952) 567-6840 – Fax: (952) 277-2739

Electrical Proposal

We are pleased to submit our proposal to perform the following work at the above location.

Project description: These drives are all working, this is just pricing on changing them for preventative maintenance.

Replace the variable frequency drive on the main air handler. 20HP - $2,202.10 Replace the variable frequency drives on the hot water circulation pumps 2 and 3. 15HP - $3,580.70 Replace the variable frequency drive for the boiler draft fan. 1.5 HP - $1,066.75 Replace the variable frequency drives on cold water pumps 3 and 4. 15HP - $3,580.70 Any additional work or repairs found to be necessary would be charged extra on a time and materials basis.

Should you have any questions or wish to schedule this work, please contact us at [email protected] or 952-567-6840 quoting

the estimate number above.

Jim Billiar, Master Electrician, Gittleman Maintenance [email protected] 612-817-0940.

Contract Details


8100 Old Cedar Ave #300

Bloomington, MN 55425

Bill To: Service Location:


222 2nd Street SE

Minneapolis, MN 55414

Estimate Date

87780

Estimate #

9/14/2021

This proposal has been provided in good faith by Gittleman Construction & Maintenance Corporation. Pricing is guaranteed for 60 days from the date of this

proposal. We would like to thank you for the opportunity to provide this proposal.

_____________________________________________ __________________

Customer Signature Date

$TBD Estimate Total:

44

mailto:[email protected]

mailto:[email protected]

Date:

Title:

Printed Name:

Approved By:

[email protected]

(952) 835-4153Fax

952-278-1082Phone

Service ManagerTitle

Don DayPrepared By

$11,949.00Total Price

0.00%Discount

$11,949.00Subtotal

Quote to have spare fire alarm parts at facility in case of fire alarm devices failure due to aging.

This is a parts only quote no labor

Sales tax not included

Description

2021.08 Phoenix on the River Spare Fire Alarm parts FA CAOpportunity Name

120 N. 1st Ave. Ste. 110Minneapolis, MN 55414

Bill To

Phoenix on the RiverBill To Name

222 SE 2nd StMinneapolis, MN 55414

Ship To

Phoenix on the RiverShip To Name

Phoenix on the RiverAccount Name

56390Account Number

2108-28690Project Code

00014624Quote Number

Don DayMN Sales

Don DayCreated By

(952) 835-4153Fax

(952) 835-4600Phone

4200 West 76th StreetMinneapolis, MN 55435-5108United States

Company Address

Account Information

Service Location

Scope Of Work

Quote Line Items

Product Line Item Description Quantity Sales Price Total Price

Equipment - Fire Alarm Notifier LEM-320 Loop expander module 1.00 $1,500.00 $1,500.00

Equipment - Fire Alarm Notifier AMPS-24 Addressable Power Supply 1.00 $1,517.00 $1,517.00

Equipment - Fire Alarm Notifier LCD-160 Annunciator panel 1.00 $1,110.00 $1,110.00

Equipment - Fire Alarm Notifier LCM-320 Loop Control Module 1.00 $1,747.00 $1,747.00

Equipment - Fire Alarm Notifier CPU2-3030D New panel and display 1.00 $2,862.00 $2,862.00

Equipment - Fire Alarm Notifier DAA2-5070 Digital Amplifier 1.00 $1,777.00 $1,777.00

Equipment - Fire Alarm Notifier FCPS24-S8 Audio power supplies 2.00 $718.00 $1,436.00

Investment

Signatures

45

$19,125.00Subtotal

1)Quote to replace all smoke detectors due to age throughout facility.

2) Make fire alarm programming changes for 5th floor down for more universal by dropping all doors per floor instead oflocal smoke detector 5ft from door. 3) Change fire panel from phone lines to Cellular to meet faster 4/5g comunicator speed and reliability staying ahead oflandline discontinuation per future code 4) Complete Firmware and Software upgrade of the NFS2-3030 panel to latest version including Digital Voice System

All labor quoted for normal business hours

Sales tax not included

Description

2021.08 Phoenix on the River FA CAOpportunity Name

120 N. 1st Ave. Ste. 110Minneapolis, MN 55414

Bill To

Phoenix on the RiverBill To Name

222 SE 2nd StMinneapolis, MN 55414

Ship To

Phoenix on the RiverShip To Name

Phoenix on the RiverAccount Name

56390Account Number

2108-28688Project Code

00014621Quote Number

Don DayMN Sales

Don DayCreated By

(952) 835-4153Fax

(952) 835-4600Phone

4200 West 76th StreetMinneapolis, MN 55435-5108United States

Company Address

Account Information

Service Location

Scope Of Work

Quote Line Items

Product Line Item Description QuantitySalesPrice

Total Price

Equipment - FireAlarm

Notifier FSP-951 Photo Smoke Detector 120.00 $84.00 $10,080.00

Equipment - FireAlarm

DMP CellcomF-LTE Cell communicator 1.00 $445.00 $445.00

Labor - Fire Alarm Labor charge to update firmware and software on fire panels 1.00 $1,160.00 $1,160.00

Labor - Fire Alarm Labor charge to install program and test new cell dialer 1.00 $725.00 $725.00

Labor - Fire AlarmLabor charge to make programming changes to door holder release sequencethroughout bldg

1.00 $870.00 $870.00

Labor - Fire Alarm Labor charge to replace all smoke detectors throughout facility 1.00 $5,800.00 $5,800.00

Truck & Fuel Charge Truck and Fuel Charge 1.00 $45.00 $45.00

Investment

47

Date:

Title:

Printed Name:

Approved By:

[email protected]

(952) 835-4153Fax

952-278-1082Phone

Service ManagerTitle

Don DayPrepared By

$19,125.00Total Price

0.00%Discount

Signatures

48

Phoenix on the River – Management Report October 20, 2021

Completed Projects

• Annual Tile Cleaning: August 17 (COIT)

• Annual Ramp Inspection: August 17 (MBJ)

• BOD Meeting:o Wednesday, August 18, 8:00AM via Zoom

• Terrace:

o One of the high-top tables broke during the high winds on November 1. When the table fell, it also broke a paver.

o August 18: Table install.

• Annual Carpet Cleaning: August 24 - 25 (Exclusively Yours)

• LVC – Lobby, Garage Doors, Door Alarms:

o August 11: Server and MS lobby fob reader installed.

o September 10: MS Lobby fob reader active and notice sent to residents. Will be locked overnights 11:00PM – 6:00AM.

• Bi-Annual HVAC Maintenance: September 13 – 17 (GCM)

• Closed Working Session:o Tuesday, September 14, 8:00AM via Zoom

• 705 Leak:

o September 7: Condensate back up. Shut off AC, called Clean Response and Gittleman. This is a HOA expense.

• 1006 Leak:

o September 19: Toilet leaked from 1006 guest bath to down to 706. Clean Response was called and has been out every day this week to check units. This is owner responsibility.

• Annual Garbage Chute Cleaning: September 29 (EnviroClean)

• Cooling Towers, Capital Repairs (Incl. Liner) (2023, 3.260 - $86,202):

o Horwitz:

- September 22: Installed Water Shutoff Valves, Cost: $8,750 (Horwitz)

- October 4: Completed Seal Repairs Cost: $13,400 (Tower Construction)

• Annual Roof Anchor Inspection: October 5 (Wikstrom Eng.)

• Finance Committee Meeting:o Thursday, October 7, 8:00AM via Zoom

• 6th Floor Ramp:

o Ordered a new L shaped mat for the 6th floor ramp that goes to the terrace. The ramp gets very slippery when it rains/snows. Cost: $2,079.76

o October 12: Mat Installed

49


In-Process Projects & General Reminders

• Capital Projects:

o Balcony Mockup: Curt with Encompass did a site visit on October 11 along with Keith Bednarowski. Curt will provide a full report within the next several weeks. These reports will be combined.

▪ The board asked Encompass to provide them a scope of work for balcony PM. Also included is a mockup balcony with new mesh due to balcony corrosion.

▪ Cost: $6,200

▪ Sent to BOD: March 26

▪ Working Session: Balcony discussion, May 4

▪ Meeting with Encompass: May 11

▪ Proposal Approved Electronically: May 14

▪ Test Balconies: 204 & 606

▪ July 24: Specs in process and finalizing requirements to make sure it will be easily constructible. Encompass does not want this to be doable in a small scale but the overly time-consuming or expensive when it comes to building wide repairs.

▪ September 17: Plastic separators have been ordered.

▪ September 22: Update sent to BOD.

▪ October 20: Board approved CAC bid. Work to be completed in 2020.

▪ November 16: Work scheduled for this week. Removal November 17 and install November 20.

▪ December 11: CAC onsite to install the remaining bolts on 606. Encompass is working on the final report.

▪ January 19: Encompass provided project overview.

▪ January 28: Meeting with Encompass to discuss project overview.

▪ March 9: Received CAC Handrail refurb proposal.

- Approx.: $5,000 per handrail. 138 “Normal” railings - $720,000 All other railings - $300,000. Total estimated: $1,120,000

▪ April 8: Board Working session with Encompass. *This was canceled. Andrea submitted board questions to Encompass for response.

▪ Board directed management to get actual bids for full replacement and full repair. Board is aware there may be cost associated with this.

▪ June 24: Encompass received bid for balcony repair. Michael will review to make sure everything is correct before sending to BOD. Still waiting on full replacement costs – AMR is having a difficult time getting costs due to metal pricing.

▪ July 9: AMR repair estimate sent to BOD, Cost: $1,995,000.o Water Valve Replacement Program: Reached out to Jim V. (plumber) at GCM to

provide us with pricing and a program if we would want to require all homeowners to replace their existing CPVC shutoffs with brass. Units with brass: 201, 301 (maybe), 403, 706, 1402, 1404, 1601, 1703 (one riser in kitchen)

▪ Proposal to BOD: August 20▪ Cost per valve set: $1,180▪ March 2: QSE Site Visit.▪ March 7: QSE Bid received. Cost: $8,900

50


▪ March 23: BOD approved bid at meeting.▪ May 4: QSE meeting with BOD.▪ May 20: BOD approved project to move forward. Andy working on getting final

bids and contracts from GCM.▪ June 1: Andy sent signed contacts to BOD. Peter working on getting a schedule

together.▪ June 10: Project has been scheduled. Will be discussing at June 24 BOD

meeting.▪ August 2 – August 18: 4th Floor MS Domestic Water Line Replacement.▪ September 28: Meeting with GCM.▪ January 2022: Unit Water Shutoff Valve Replacement.

o Security System, Cameras, Card Reader Systems, Phased (2022, 3.820 - $42,091)

▪ UHL – Cameras:

- March 22: Reached UHL for bid to update remainder of analog cameras to digital and add additional cameras.

- April 8: Chris onsite to go over cameral layout and walk building.

- April 22: Cost: $18,040 ($14,650 w/o addons)

- August 16: Meeting with Chris to add a different back-alley camera to the scope. – Cost: $2,855

- August 18: Project approved at BOD meeting. Proposal signed and set.

- September 13: UHL onsite to start pulling wires for new cameras.

▪ LVC – Lobby, Garage Doors, Door Alarms:

- 2nd St Lobby door is not closing properly.

- March 2: Door has been repaired. Requested additional bid to fob and lock 2nd St Lobby door, 3rd Ave/MS Lobby door, and 2nd St Guest Parking door.

- March 22: LVC onsite to look at doors.

- April 13: Bid to fob/lock exterior lobby doors, and 2nd St garage door. –Cost: $17,015.00.

o September 10: MS Lobby door is complete. Still waiting on options for the garage door.

o Cooling Towers, Capital Repairs (Incl. Liner) (2023, 3.260 - $86,202):

▪ Horwitz:

- August 25: Horwitz onsite – need new motor bearings. Cost: $4,400

- October 6: BOD approved electronically. Proposal signed and set.

o 1701 Water Intrusion:

▪ August 31: Owners reported another leak at the same window during heavy rains. Informed Encompass. Going to have them at the Sept working session to discuss.

• Commercial Garage:

o July 7: I noticed a crack in the pillar at the roll up garage door between on the commercial

garage side. Sent photos to Encompass. Will inspect week of July 19.

o August 17: Contracted RSI, repair cost fall under $2,500. Working with them to get this

scheduled.

o September 10: Signed proposal sent to RSI. Going to do the repair in the winter months.

• Crack Window, 1102:

o July 5: Hugh and Mary came back to a cracked window. Encompass will inspect the

51


window the week of July 19 to determine the cause.

o August 18: Received update from Encompass that they are unable to determine the

cause of the broken window. BOD agreed to split costs 50/50 with the owners.

o September 24: Reached out to the owners, they also agreed to split the costs. Working

with Brin to get the repair scheduled.

• Foundation/Apron Leak:

o May 28: Resident reported what they thought was pet urine on the floor in the L1 Bike Room. Further investigation showed a leak in the corner. Encompass was called. Michael inspected the area inside and out and believes there is a leak in the apron. He is going to consult with Curt and send over scope. Should be a straightforward repair, no landscaping will need to be moved.

• Alley Damage:

o There is damage to the building, block, and roof drain, from trucks in the alley.

o September 14: BOD electronically approved Encompass costs to manage the project. Costs: Repair $2,800, Crash Barrier, $6,500

o September 14: Approved electronically by BOD. Signed and sent to Encompass.

o October 1: Pre-bid walk through

o October 12: Received bids from Encompass. – AMR Bid: $22,030, RSI Bid:

$9,937, CAC Bid: $8,400

• TV/Internet: Upstream/DirecTV contract up in March 2022. Internet contract up in 2024.

o Comcast:

▪ February 8: Meeting with Johnny so he can see what is needed to complete an install should we decide to switch companies.

▪ April 6: Meeting with Andrea, Andy, Linda, Jerry, and Joe.▪ August 9: Survey sent to residents.

o Sight and Surf: They would service our current DirectTV.

▪ September 29: Zoom call with Sight & Surf. Proposal -- $3,655.13/month

Future Projects

• Capital Projects:

o ON HOLD -- 2021, 2.220 - $167,722: Floor Coverings, Carpet, Hallways, Residential

o ON HOLD -- 2021, 2.800 - $80,740: Paint Finishes, Hallways (Incl. Lobbies, Garage

Foyers, Trash Rooms)

o 2022, 3.711 - $15,153: Building Automation, Variable Frequency Drives, Phased

▪ July 29: Working with GCM and Horwitz for bids on replacing VFDs.

o 2022, 3.555 - $39,541: Life Safety Systems, Control Panel, Annunciator Panel

▪ July 29: Working with LVC for bids.

o 2023, 3.260 - $86,202: Cooling Towers, Capital Repairs (Incl. Liner)

▪ Cooling Tower Shutoff Valves, Cost: $8,750 (Horwitz)

▪ Seal Repairs, Cost: $13,400 (Tower Construction)

52


Upcoming Building Maintenance

• Fall Window Washing: October 18 – 29 (A Guy in the Sky)

• Terrace Furniture Removal: TBD (Prevolv)

• Annual Kitchen Drain Line Cleaning: December 6 – 8 (GCM)

Future Meetings (Next 90 Days)

• BOD Meeting:o Wednesday, October 20, 8:00AM via Zoomo Tuesday, November 16, 8:00AM via Zoom – Budget Approvalo Thursday, December 16, 5:30PM via Zoom – Pre-Annual Meeting

• Closed Working Session:o TBD

• Homeowner Info Session:o TBD

• Annual Meeting:o Thursday, December 16, 6:00PM

• Finance Committee Meeting:o TBD

• Treasurer’s Open House:

o Tentative Meeting – Thursday, November 4, 8:00AM via Zoom

Action Items

1. TV Video Services: Upstream/DirecTV contract up in March 2022.

a. Sight and Surf Bid: $3,655.13/month

2. Building Repairs – Alley: There is damage to the building, block, and roof drain, from trucks in

the alley.

a. AMR Bid: $22,030

b. RSI Bid: $9,937

c. CAC Bid: $8,400

3. Cooling Tower Motor – Bearing Repairs: $86,202 in 2023 Reserve

a. Ratify October 6 electronic vote – approval of costs, $4,400.

4. 3.171. Building Automation – Variable Frequency Drives, Phased: $15,153 in 2022

Reserve.

a. Gittleman (GCM) Bid: $10,429.50 – Replace drives on main air handler, hot water circ

pumps 2 & 3, cold water circ pumps 3 & 4, and boiler fan.

5. 3.555. Life Safety System, Control Panel (Inc. Annunciator Panel): $39,541 in 2022

Reserve.

a. LVC Bid: $11,949 – Spare fire alarm parts, no labor. $19,125 – Replace all smokes,

change fire panel alarms to cellular, upgrade firmware/software.

6. 3.820 Security System, Camera & Card Reader: $42,091 in 2022

53


a. 2nd St Exterior Garage Door Locking issue

i. Option 1: LVC 3 Button Garage Clickers -- $1,995 plus clicker costs - $395 per

10.

ii. Option 2: LVC Long Range Card Reader -- $15,100 plus windshield tag $9.50

per tag (most secure option). Portable tag $13.50 each and visor tag $8.00 each.

b. LVC FOB Upgrade Bid: $18,675 plus fob costs - $675 per 100.

54

Fire & Life Safety | Fire Suppression | Fire Extinguishers | Video Surveillance | Structured Cable | Access Control | 24 Hour Service MINNESOTA WISCONSIN ARIZONA Minneapolis 952-835-4600 Eau Claire 715-688-4600 Tempe 480-967-0800 Rochester 507-281-4600 Hibbing 218-262-2484 International Falls 218-286-1141 Crosby 218-259-2135 Alexandria 320-219-6633

www.LVCinc.com

Sarah Lobshire-Barth RE: DESfire Compatible Card Readers and Credentials Phoenix on the River 222 2nd Street SE Minneapolis, MN 55414 October 1, 2021

Sarah, The following is pricing for replacing the existing AWID proximity card readers with new Blue Diamond Card Readers that will read the DESfire Credentials. The DESFire access card is the newest and most secure of access cards. The DESfire card includes a cryptographic module on the card that adds an additional layer of encryption to the card/reader transaction which reduces the risk of cloning or creating of cards. ** This is one of the highest standards of card security currently available, however it does come with a reduced read range. The addition of a cryptographic module requires more energy to operate, resulting in a reduced read range of 1-2cm (.4 to .8 in). This means that when implementing DESfire technology, it is crucial that it is done with some simple user education in order to avoid frustration. A DESfire card needs to be firmly presented to the reader and held in place until access is granted. Waving or swiping a card in the general direction of the reader will not result in a successful read. Card Reader Replacement LVC will provide and install the following: 46 LNL-R11320-05TB Blue Diamond Card Readers

1 Wiring, Installation and Programming

Blue Diamond Reader Installation Price: $18,675.00

DESfire EV2 ISO Prox Cards LVC will provide and program the following: 100 LNL-EV22KPP DESfire EV2 ISO Prox Card

DESfire EV2 ISO Prox Card Price: $360.00 per 100 Qty ___________ Extended ___________

55


www.LVCinc.com

DESfire EV2 Keyfobs LVC will provide and program the following: 100 LNL-EV22KPPFOB DESfire EV2 Keyfob

DESfire EV2 Keyfob Price: $675.00 per 100 Qty ___________ Extended ___________

Total: $___________

Assumptions/Clarifications

• LVC will have access for installations crew between the business hours of 7 a.m. - 4 p.m.

• All work will be done during normal business hours. Overtime premiums have not been included.

• Any scope changes by customer or from work outside this scope will result in additional cost. A change order request will be presented for customer approval before any additional work will be performed.

• Rough-in conduits and boxes, POE entry sleeves, floor X-rays, surface raceway for low voltage cable pathway, telephone grounding bus bar, plywood phone boards, power poles to be supplied by electrician or others.

• Pricing is valid for 30days from the date of this proposal.

• Any delays experienced due to restricted access and areas not being ready for vendor (moving items, waiting for people to move, etc.) could be subject to added costs.

• LVC Companies is not responsible for any repairs of sheet rock, ceiling tile, tile grid or any superficial material. This includes but is not limited to pain, wall coverings, paneling wood, steel studs, access hatches, or any not-supporting structural material as related to completing the installation of the system(s).

• The pricing included in this proposal has been calculated on the cost of material at the time of execution. A rise in the cost of any specified materials or change to the project timeline that adversely affect the pricing of materials may cause an adjustment to the contract price.

• On acceptance of this proposal, all provisions including general terms and conditions, business clarifications, and fee schedule will be considered a contract.

• LVC will provide 1-year warranty on parts and labor.

56


www.LVCinc.com

Fee Schedule:

• The customer agrees to pay the amount specified in the pricing summary, and to pay all invoices in a timely manner per Net 30 terms:

• All materials will be billed 100% at the time of procurement.

• 50% of labor will be billed at project acceptance.

• Remaining 50% of labor will be billed as project progresses.

• All change orders will be billed at time of acceptance.

• A processing fee of 3% will be added to all credit card payments. LVC, INC. is pleased to provide this proposal for your review and consideration. Our proposal is representative of the necessary technology solutions to effectively serve you with the highest regards to quality in products and installation workmanship. Sincerely,

Gene Schabert

Authorization to Proceed

___ Customer Signature ___ Printed Name Date ___ P.O. and Total Amount

System Sales

LVC Companies

952-292-2216 (mobile) [email protected]

57

Access Hardware

lenel.com/bluediamond

Overview Lenel® BlueDiamond mobile readers are part of the complete BlueDiamond mobile solution, incorporating Bluetooth® 4.0 low-energy technology.

Simultaneous support for a wide range of smart cards and proximity cards means BlueDiamond readers provide a bridge from legacy plastic badges to cardless mobile access control, allowing seamless integration into existing locations.

Economical and flexible, BlueDiamond readers are ideal for enhancing freedom of movement in the workplace, allowing employees to have their access credentials on the smart devices they already carry. And because BlueDiamond mobile credentials can be read from a distance of up to 30 ft (9M), the BlueDiamond solution is well-suited for applications where long-read range is important.

BlueDiamond readers support the Supervised F/2F (SF/2F) protocol, in addition to Wiegand, OSDP and OSDP SC. Support for SF/2F will provide a lower cost alternative to a 'rip and replace' strategy for Casi-Rusco customers. It will also allow legacy customers to migrate to OnGuard® in smaller steps as budgets permit, while providing future-proof technologies in DESFire and our BlueDiamond mobile credentials.

SIA™ (Security Industry Association) OSDP™ (Open Supervised Device Protocol) support, coupled with Secure Channel encryption, provides continuous monitoring of reader state and operation, data security between the reader and access panel, and simplified wiring. Wiegand and Clock/Data formats are also supported for interfacing with legacy systems. BlueDiamond readers also support OSDP file transfer, enabling customers to send firmware updates as well as reader configuration changes, all from the controller directly to BlueDiamond readers. By enabling customers to remotely update reader software, OSDP

Features & Functionality• Support for Lenel BlueDiamond mobile credentials

via Bluetooth 4.0 low-energy

• Multi-tech models offer simultaneous support for:

125kHz proximity cards - HID® Proximity

- AWID® Proximity

- CASI/GE Security ProxLite

13.56MHz smart cards

- Mifare® DESFIRE EV1/EV2

- Mifare Classic - ISO 14443

- Vicinity Card Serial Number - ISO 15693

- HID® iClass Card Serial Number (CSN)

• Wiegand, SF/2F or OSDP with or without secure channel encryption, auto-configuring with Lenel access panels

• Slim profile

• Fingerprint-resistant black textured finish

• Optical tamper switch

• 5-year limited warranty

BlueDiamond™ Readers

file transfer lowers labors costs, saves time and simplifies the update process.

This reader can also be wired in parallel with an existing non-Bluetooth Wiegand reader, allowing any door to be Bluetooth-enabled. Whether mounted near the door in an inconspicuous location or adjacent to it, this device will update a legacy system with the latest technology, while continuing to support existing badges — regardless of card technology or format. No additional reader license is required for this configuration.

58

gschabert

Highlight

Multi-Technology Mini-Mullion ReaderLNL-R11330-05TB

Multi-Technology Standard-sized Reader

LNL-R11320-05TB

Multi-Technology Standard-sized Reader with PINpad

LNL-R11325-05TB

Prox + Mobile Mini-Mullion ReaderLNL-R11030-85TB

Mechanical

Dimensions3.8 x 2.1 x 0.8 in96 x 52 x 21mm

4.2 x 3.0 x 0.8 in120 x 76 x 21mm

3.8 x 2.1 x 0.8 in96 x 52 x 21mm

Housing Molded polycarbonate/ABS

Finish Black, textured, fingerprint resistant

Mounting Wall surface or standard US, UK, or EU switchbox Anywhere within 10ft/3M of legacy reader

Environmental

Operating Temperature -31º - 149ºF (-35º - 65ºC)

Humidity 0 - 100% RHNC

Ingress Protection Rating IP65

Electrical

Voltage 10Vdc to 16Vdc

Average Current draw at 12 VDC 35mA 35mA 67mA 12mA

Peak Current draw at 12 VDC 67mA 73mA 105mA 21mA

Data Voltage Rest >4Vdc / Active <1Vdc

Reader Interface Supervised F/2F*, OSDP, Weigand, Clock & Data Weigand, Clock & Data

Indication 1 RGB LED 1 RGB LED + illuminated keypad 1 RGB LED

Sounder Integral speaker

Read Range Up to 4 in. (10cm) for RFID cards, up to 30 ft. (9m) for Bluetooth

Certifications

FCC Part 15 | UL294 | CE Marked | RoHS | WEEE

Specifications

BlueDiamond™ Readers

*Support for Supervised F/2F protocol on a BlueDiamond reader is indicated by a label visible on the physical reader.

The BlueDiamond mobile app is available for iOS and Android® devices, as well as the Apple Watch®.

Lenel BlueDiamond credentials require OnGuard® version 7.3 or higher.

LenelS2.com(866) 788-5095

Specifications subject to change without notice.

©2018 United Technologies Corporation. All rights reserved. All trademarks are the property of their respective

owners. LenelS2 is a part of UTC Climate, Controls & Security, a unit of United Technologies Corporation.

2018/12 (GSP-2656)

59

gschabert

Highlight

gschabert

Highlight


www.LVCinc.com

Sarah Lobshire-Barth RE: Overhead Door Weigand Receivers and Transmitters Phoenix on the River 222 2nd Street SE Minneapolis, MN 55414 October 4, 2021

Sarah, The following is pricing for upgrading the Wiegand wireless receivers at the access controlled overhead garage doors and providing new (3) button Clickers. This will allow for the programming of each of the buttons on the transmitter to be associated with and overhead door, this will alleviate the issue of pushing a button on one of the older 1 or 2 button transmitters and an overhead door at another location opening. New Wireless Weigand Receivers LVC will provide and install the following: 3 8040-080 Door King Receiver

• 2nd Floor 3rd Avenue Overhead Door

• 3rd Floor 2nd Street Overhead Door (already has new receiver)

• 3rd Floor Residential Park Fold Door

• 4th Floor Residential Park Fold Door 1 Wiring, Installation and Programming

Wireless Weigand Receivers Installation Price: $1,995.00

New 3-Button Transmitters Pricing below is for purchasing 10 Transmitters at a time: LVC will provide and program the following: 10 8071-080 Door King

3-Button Transmitter Price: $395.00 per 10 Qty ___________ Extended ___________

Total:

60


www.LVCinc.com












Fee Schedule:






• A processing fee of 3% will be added to all credit card payments. LVC, INC. is pleased to provide this proposal for your review and consideration. Our proposal is representative of the necessary technology solutions to effectively serve you with the highest regards to quality in products and installation workmanship.

61


www.LVCinc.com

Sincerely,

Gene Schabert



System Sales

LVC Companies


62

Visor Clipuse to mount transmitter in vehicle

RESIDENTIAL • GATED COMMUNITIES • APARTMENT COMPLEXES• PARKING • CONDOMINIUM/RESIDENT HALL • MIXED USE

• COMMERCIAL • SELF STORAGE • MAXIMUM SECURITY

Safety/Conveniencefrom inside your vehicle

Receiver Optionsavailable to fit specific applications

Codes Cannot Be Copiedassures that only the original intended transmitters will activate the system

ACCESS CONTROL SOLUTIONS

MICROPLUS®

RF CONTROLACCESS CONTROL

HIGHEST LEVEL OF SECURITY

• Provides remote operation of vehicular access doors and gates from the safety and convenience of a vehicle

• MicroPLUS transmitter codes cannot be copied assuring that only the original intended transmitters will activate the access control system

• Over 286,000,000 transmitter codes available plus an encrypted “sync” code that changes every time the transmitter is used

• PROXmtr™ includes a built in proximity card with the MicroPLUS transmitter combining both RF and card access control into a single compact unit

• 2 year limited factory warranty

8040Receiver

8054Receiver

Transmitters

63

gschabert

Rectangle

120 S. Glasgow Avenue, Inglewood, California 90301 U.S.A. Tel: 310-645-0023 FAX: 310-641-1586 www.doorking.com

© 2021 All Rights Reserved. Product specifications may change without notice. Rev. 4/21

TYPE

MAX CODES

Network /Stand-alone

SOLAR POWER MODE

OUTPUT

RANGE

5300 Network100 Stand-alone

1250 5300

26, 30, 31-bit Wiegand /1 Relay 1 Relay RS-485

50-75 Ft

8040 8054 8053

HISTORY BUFFER N/A N/A

TIME ZONES N/A 10 N/A

POWER 12-24 VAC/DC

Stand-alone Secure Wireless RF

2300 Events

Yes No No

12-24 VAC/DC 12-24 VAC/DC

50-75 Ft 50-75 Ft

MICROPLUS® RF CONTROL ACCESS CONTROL

TECHNICAL FEATURESRECEIVERSModel 8054: Stand-alone receiver can support up to 1250 transmitters and stores the last 2300 transactions. Serial printer can be connected to print transactions as they occur, -or can print transactions stored in the history buffer. Receiver features 10 programmable time zones, built in clock/calendar and a built in keypad for easy programming.

Model 8040: Designed for interface with access controllers such as the DKS 1833, 1835, 1837, or 1838. Sends the received transmitter data to an access controller in 26, 30 or 31-bit wiegand formats. Supports up to 5300 transmitters. This receiver can also be used in a stand alone configuration that can store up to 100 transmitter codes.

The 8040 Receiver is also a low power draw unit designed specifically for the solar application. It remains in a “sleep” mode until it receives a signal from a transmitter. When in sleep mode, it draws about 1 milli-amp of power.

Model 8053: Designed for interface with with DKS Access Plus systems. Sends the received transmitter data to an Access Plus system in RS-485 format. Supports up to 5300 transmitters.

TRANSMITTERS268,000,000 codes available

Encrypted “sync” code changes each time the transmitter is used

Available with 1, 2, 3 or 4 buttons

Key ring included with transmitters

PROXmitters combine the MicroPLUS transmitter with a built in proximity tag

PROXmitters are available with DK Prox, AWID, IDTeck or HID tags

Powered by a 12-volt type 23A battery

Optional visor clips available

ELECTRICALReceivers - 12-24 volt AC or DC power

Transmitters – 12 Volt type 23A battery

Output Model 8054 receiver – Dry contact form C relay (30V, 1A max)

Model 8040 receiver – 26, 30 or 31-bit wiegand Dry contact form C relay (30V, 1A max)

Model 8053 receiver – RS-485

FCC (US): LSD8059RX FCC (US): LSD69T DOC (CAN): 1736 102 138

DISTRIBUTED BY:MEMBER:DoorKing,® Inc.Access Control Solutions since 1948

5.75″

Receivers (keypad 8054 only)

146 mm

3.75″95 mm

1.13″29 mm

8069 8070 8071

1.44″36 mm

2.50″63 mm

0.50″12 mm

8096

12

34

56

78

12

3

45

6

78

9

*0

#

64

gschabert

Highlight

gschabert

Highlight


www.LVCinc.com

Sarah Lobshire-Barth RE: Overhead Long Range Proximity Readers and Vehicle Tags` Phoenix on the River 222 2nd Street SE Minneapolis, MN 55414 October 4, 2021

Sarah, The following is pricing for installing long range card readers at the following parking garage doors.

• 2nd Floor 3rd Avenue Overhead Door

• 3rd Floor 2nd Street Overhead Door

• 3rd Floor Residential Park Fold Door

• 4th Floor Residential Park Fold Door These were the doors I saw controlled by the wireless transmitters in the OnGuard reader report. Please correct me if there are more or less to be converted. The read range with the active parking credentials is approximately 15’. The long-range readers will be mount on the ceiling Infront of the garage doors, similar to the photo below.

65


www.LVCinc.com

Long Range Reader LVC will provide and install the following: 4 LR-3000-0-0 AWID Long Range Readers 4 LR-MB-0-0 AWID Mounting Brackets 4 SMP3 Altronix 2.5 Amp Power Supplies 4 Lot Electrical

1 Wiring, Installation and Programming

Long Rang Reader Installation Price: $15,100.00

Long Range Credentials I am providing (3) different Vehicle Credentials to allow for user preference. Windshield Tag

• Self-adhesive, tag adheres permanently inside the windshield glass

• Tag is destroyed if it is ripped off the windshield after adhesive cures

• More secure than the (2) options priced below, can’t be stolen or used by others.

• Hands free identification, out of driver’s line of site

Windshield Tag Unit Price: $9.50 Each Minimum Order (50) Qty ___________ Extended ___________

66


www.LVCinc.com

Portable Tag

• Hook and loop adhesive strip holds tag firmly in place on windshield behind mirror

• Hands free identification, moves easily to other vehicles

Portable Tag Unit Price: $13.50 Each Minimum Order (50) Qty ___________ Extended ___________

Visor Tag

• Hands free identification, tag clips to sun visor, moves easily to other vehicles

Visor Tag Unit Price: $8.00 Each Minimum Order (50) Qty ___________ Extended ___________

Total:

67


www.LVCinc.com












Fee Schedule:






• A processing fee of 3% will be added to all credit card payments. LVC, INC. is pleased to provide this proposal for your review and consideration. Our proposal is representative of the necessary technology solutions to effectively serve you with the highest regards to quality in products and installation workmanship.

68


www.LVCinc.com

Sincerely,

Gene Schabert



System Sales

LVC Companies


69

AWID's LR-3000™ Long-Range Reader is an Ultra-High-Frequency (UHF) tag and

card reader used in RFID applications like gate access for vehicles and physical access

for people. Its electronics and antenna are integrated in a single compact enclosure.

The LR-3000 is optimally designed for Automatic Vehicle Identification (AVI) and

Access Control applications such as gate control in a parking facility. It also provides

identification and access for people at doorways, wheelchairs at elevators, and

gurneys in hospital entrances. The LR-3000 Reader assures security by use of AWID's

proprietary encryption for communications between the reader and its UHF vehicle

tags and hand-held cards. The LR-3000 reader has two LEDs – steady red to indicate

DC power, and blinking green when a tag is presented. The LR-3000 reader is suitable

for outdoor applications; it may be installed with exposure to the environment.

FEATURES

∙ Longer reading distance ...

Up to 25 feet between reader and tag

· Small, attractive reader ...

Single unit with antenna, 9.8"x9.8"x1.3"

· Easy reader installation ...

No reader programming, simple wiring

· Wide selection of credentials ...

Varied vehicle tags and hand-held cards

· Unlimited tag or card life ...

Passive, battery-free credentials

· Data output to fit the system ...

Selectable read repeat rate

· No interference between readers, and

no cross-reading between lanes ...

Programmable RF field strength

· RF transmission only as needed ...

Optional buried loop arms the RF circuit

· LED status indicators ...

Red for power, green for tag reading

· LR-3000 mixes with other readers ...

Same code format as proximity readers

· Easy interfacing to control systems ...

Both Wiegand and RS-232 data output

· Complies with certifications ...

FCC Part 15; IC; RoHS

· Ideal upgrade from old systems ...

Hands-free car ID; cards for people ID

· Eliminates stop-and-wait entry ...

Cars may continue moving past reader

· No need to add protective housing ...

Protection class IP65 for outdoor sites

· Easy to buy and own ...

Installer needs no FCC registration

The LR-3000 offers price:performance advantage over conventional long-range

proximity card and active-tag RF systems. The LR-3000 can be combined with

AWID's uAxcess door access readers, allowing the same hand-held card to be used

for both vehicle parking access at the gate, and door access for people in the building.

The LR-3000 operates in the license-free 902-928 MHz UHF band. It combines

effective UHF technology with economical passive tags and cards, field-

programmable read repeat rate and RF field strength, and simultaneous Wiegand and

RS-232 data outputs. It can be interfaced with all standard access control and AVI

systems. The LR-3000 offers an impressive combination of single-unit construction,

small size, and attractive appearance. Tag reading distance is commonly up to 25 feet

and sometimes more depending on reader mounting, credential type and environment.

LR-3000 ™

UHF Long-Range Reader

70

LR-3000™

UHF Long-Range Reader

OPERATING CHARACTERISTICS

Reading Distance:

Tags and cards, up to 25 feet (7.6 meters)

Frequency Band:

902 to 928 MHz; Frequency Hopping technology

Antenna Output:

Circular-polarized RF field

Indicators:

2 LEDs -- Red for power; Green for tag reading

Power Supply: Separate for each long-range reader

7 to 15 volts DC, linear rated, regulated output

At 12 VDC, rated for 2 amperes or more

Separate, independent, dedicated to each reader

Communications Protocols:

Wiegand and RS-232, simultaneous outputs

Code Formats:

Determined by AWID's tags & cards; 26 to 50 bits

Cables: All cables MUST be overall-shielded

Power -- 2 conductors, 18 gauge, shielded

Data -- 3 conductors, 22 gauge, shielded

Stranded, color-coded, not twisted pairs

Up to 500 feet for Wiegand; 75 feet for RS-232

Field-Programmable Features:

Read repeat rate; RF power level

PHYSICAL CHARACTERISTICS

Dimensions:

9.8 x 9.8 x 1.3 inches (25 x 25 x 3.3 cm)

Weight:

38.4 oz (1.09 kg)

Material (Color):

ABS enclosure (white); aluminum back-plate

Cable (Integrated with Reader):

10 conductors, 32 inches (81 cm) long

Overall shielded, plastic jacket

Mounting (Supplied by Installer):

Pan-and-tilt adjustable aiming, min. 6 inches long

ENVIRONMENT

Operating Temperature:

-35°C to +65°C (-31°F to +150°F)

Operating Humidity:

0% to 95% non-condensing

Protection Class:

IP65 Weatherproof

Avoiding Interference:

Optimize reader performance by avoiding

sources of RF – fluorescent and other arc

lighting, UHF transmitters, other UHF readers.

CERTIFICATION

FCC Part 15; IC; RoHS; ETL

18300 Sutter Blvd, Morgan Hill, CA 95037

Tel: (408) 825-1100 Fax: (408) 782-7402

http://www.awid.com

ACCESSORIES AND SUPPLIES · LR-reader test/demo kit -- A requirement for all installers. An effective way to demonstrate the

LR-3000, to prove its operation, to measure its performance, to locate tags, and to aim the reader.

A one-time purchase for installers.

· Power supply -- Each LR-3000 requires a separate, independent, dedicated power supply.

Ask AWID for specifications. AWID offers PS-123.3A-0-0 plug-in DC module.

· Cable for power and data -- Correct cable assures good reader performance. Ask AWID for

specifications.

· Mounting devices -- Ask your supplier about poles, posts, pedestals, clamps, arms, etc.

· System components -- Ask your supplier about the access control package, gates, vehicle sensors,

bollards, traffic barriers, and other components.

· Installation and operation -- Download additional information from www.AWID.com.

CREDENTIAL OPTIONS · Vehicle-mounting tags -- For permanent or movable applications, inside or outside vehicles.

Types are tags for Windshield (WS-UHF), Rearview Mirror (RV), Sunvisor (VT), Sideview Mirror

(SV) and Metal-Mount (MT-UHF); also Portable tag (PT), Hangtag (HT), and Supertag (ST).

· Hand-held cards -- For presenting to reader. Cards: Clamshell (CS-UHF) and Graphics (GR-UHF).

Tags: Keytag (KT-UHF) and Hangtag (HT). Use these cards and tags with uAxcess readers.

Ask AWID about tag selection and mounting methods.

DISCLAIMER: Specifications are subject to change without notice. AWID reserves the right to make changes to improve performance

without impacting form, fit or function. The LR-3000 model designations are Trademarks of Applied Wireless Identifications Group, Inc.

All other trademarks are property of their respective owners.

71

BOARD PACKET - fsrwestprod53001.blob.core.windows.net

Documents

Transcript of BOARD PACKET - fsrwestprod53001.blob.core.windows.net