Board of Trustees Meeting October 5, 2015 · 2019-03-22 · October 2, 2015 NOTICE OF MEETING BOARD...

Board of Trustees Meeting

October 5, 2015

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October 2, 2015

NOTICE OF MEETING BOARD OF TRUSTEES

SAN JACINTO COMMUNITY COLLEGE DISTRICT

The Board of Trustees of the San Jacinto College Community District will meet at 5:15 p.m., Monday, October 5, 2015, in Room 201 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD WORKSHOP

AGENDA

I. Call the Meeting to Order

II. Roll Call of Board Members III. Adjournment to closed or executive session pursuant to Texas Government Code

Section 551.074, the Texas Open Meetings Act, for the following purposes: Personnel Matters a. Deliberate the appointment, employment, evaluation, reassignment, duties,

discipline or dismissal - Chancellor Evaluation

IV. Clery/VAWA Report

V. Performance Management Distribution Curves

VI. Nominee for HCAD Board of Trustees VII. ACCT Voting Delegates

VIII. Calendar

IX. General Discussion of Meeting Items

X. Adjournment

Additional Closed Session Authority If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act, including, but not limited to:

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Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 – For the purpose of considering a negotiated contract for a prospective gift or donation. Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 – To consider the deployment, or specific occasions for implementation, of security personnel or devices. Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: A. The open meeting covered by this Notice upon the reconvening of the public

meeting, or

B. At a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.

Certification as to Posting or Giving of Notice

On this day, October 2, 2015, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the College’s website, and is readily accessible to the public upon request.

_____________________________________________ Brenda Hellyer, Ed.D.

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October 2, 2015

NOTICE OF MEETING BOARD OF TRUSTEES

SAN JACINTO COMMUNITY COLLEGE DISTRICT

The Board of Trustees of the San Jacinto College Community District will meet at 7:00 p.m. on Monday, October 5, 2015, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas.

BOARD MEETING

AGENDA

I. Call the Meeting to Order

II. Roll Call of Board Members

III. Invocation and Pledge to the Flags IV. Special Announcements, Recognitions, Introductions, and Presentations

Harold Armstrong Check Presentation Ruth Keenan AEOP Recognition Donna Cubstead

V. Student Success Presentation Website Metrics Update Teri Crawford Update on Transfer Students George González

VI. Communications to the Board of Trustees

VII. Hearing of Such Citizens or Groups of Citizens Desiring to be Heard Before the Board

VIII. Informative Reports to the Board

A. San Jacinto College Financial Statement B. Capital Improvement Program C. San Jacinto College Foundation Financial Statement

ACTION ITEMS

IX. Consideration of Approval of Amendment to the 2015-2016 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants

X. Consideration of Adoption of Ad Valorem Property Tax Rate XI. Consideration of Approval of Nomination of Candidate For Harris County

Appraisal District Board of Trustees XII. Consideration of Approval of Addendum to Chancellor’s Employment Contract

with San Jacinto College District 4

XIII. Consideration of Approval of the Naming of the North Campus Baseball Facility

PURCHASING REQUESTS

XIV. Consideration of Construction Requests

XV. Consideration of Purchasing Requests

CONSENT AGENDA

XVI. Consent Agenda

(Any item placed on the consent agenda shall be removed and taken up as a separate matter, if so requested by any member of the Board, otherwise all items will be voted on with one (1) motion.) A. Approval of the Minutes for the September 14, 2015 Board Workshop and

Regular Board Meeting B. Approval of the Budget Transfers C. Approval of Personnel Recommendations D. Approval of the Affiliation Agreements E. Approval of the Next Regularly Scheduled Meeting

XVII. Items for Discussion/Possible Action

(Items removed from the Consent Agenda, will be considered at this time)

XVIII. Adjournment

Closed Session Authority If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act, including, but not limited to:

Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 – For the purpose of considering a negotiated contract for a prospective gift or donation. Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 – To consider the deployment, or specific occasions for implementation, of security personnel or devices. 5

Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: A. The open meeting covered by this Notice upon the reconvening of the public

meeting, or

B. At a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.

Certification as to Posting or Giving of Notice On this day, October 2, 2015, this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the San Jacinto Community College District, 4624 Fairmont Parkway, Pasadena, Texas, the College’s website, and is readily accessible to the public upon request. ____________________________________________ Brenda Hellyer, Ed.D.

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Project Base

Budget

Budget

Adjustments

Current

Budget

Executed

Change

Orders

Encumbered

Funds

Total

Expenditures

Moved to

Construction in

Process

Remaining

Balance

Percent of

Budget

Encumbered/

ExpensedCapital Projects

F13042 - Admin Campus Master Plan 1,730,000 2,685,000 4,415,000 - 51,676 4,334,042 4,334,042 29,282 99.34%Sub-total 1,730,000 2,685,000 4,415,000 - 51,676 4,334,042 4,334,042 29,282 99.34%

Repair and Renovation

F13029 - CC Financial Aid Renovation 17,120 - 17,120 - - 16,506 - 614 96.41%F14016 - CC Fuel Station Relocation 51,160 - 51,160 - - 48,210 - 2,950 94.23%F14029 - CC Medical Imaging Equip Install 58,611 70,211 128,822 - 2,464 124,967 - 1,391 98.92%F14059 - CC Student Devl Reno Wall 14,134 7,373 21,507 - 1,473 18,777 - 1,257 94.16%F15024 - CC EOC Police Conversion 70,431 - 70,431 - 422 56,352 - 13,657 80.61%F15026 - CC Evergreen V 93,765 - 93,765 - 4,342 89,423 - - 100.00%F15034 - CC IT Build Out Childcare 64,062 8,877 72,939 - 8,877 64,062 - - 100.00%F15046 - CC Building 31 Sign Relocation 3,222 - 3,222 - 2,722 - - 500 84.47%F15060 - CC C1.108 Conversion 22,102 - 22,102 - 11,079 11,003 - 20 99.91%F15072 - CC Frels Dividing Wall 355-361 9,700 26,069 35,769 - 8,679 26,069 - 1,021 97.15%F15073 - CC Hallway Lamp Replacement 9,762 22,300 32,062 - 11,786 20,276 - - 100.00%F14006 - NC Expansion Dvlpmnt Invstgtn Ph 2 69,430 29,983 99,413 - 29,047 40,383 - 29,983 69.84%F14041 - NC Infrastructure Study 24 Acres 16,310 3,924 20,234 - - 12,386 - 7,848 61.21%F15017 - NC - N8.251 Stage 6,414 - 6,414 - 600 5,814 - - 100.00%F15018 - NC Science Learning Park 12,310 - 12,310 - 12,310 - - - 100.00%F15027 - NC Life Cycle Furniture N8.201 42,151 855 43,006 - 43,006 - - - 100.00%F15030 - NC Preconstruction CIT 38,350 - 38,350 - - 38,350 - - 100.00%F15037 - NC CIT Design Phase I 683,337 (586,330) 97,007 - - - - 97,007 0.00%F15056 - NC Central Plant Controls Upgrade 30,592 - 30,592 - 30,592 - - - 100.00%F15076 - NC Admin Suite N-7.228 55,839 - 55,839 - 32,947 22,892 - - 100.00%F15079 - NC Utilities Tunnel Condition 25,270 - 25,270 - 18,590 6,680 - - 100.00%F15088 - NC Baseball BP Facility 39,600 3,402 43,002 - 42,582 420 - - 100.00%F15097 - NC Energy Savings Project 43,226 - 43,226 - 43,226 - - - 100.00%F14072 - SC Office Renovation S-8.1001 11,257 (3,752) 7,505 - - 3,752 - 3,753 49.99%F15009 - SC S1 Office Reconfiguration 35,681 520 36,201 - 36,201 - - - 100.00%F15011 - SC Tier 1 Classrooms 12,239 - 12,239 - 5,725 6,514 - - 100.00%F15028 - SC Life Cycle Furniture 32,965 - 32,965 - 3,883 29,082 - - 100.00%F15041 - SC- Tier 1 Upgrade 11,792 - 11,792 - 2,580 6,514 - 2,698 77.12%F15057 - SC Central Plant Controls Upgrade 42,336 - 42,336 - 42,336 - - - 100.00%F15068 - SC Multi Purpose Gallery 7,910 - 7,910 - 7,910 - - - 100.00%F15075 - SC S-21 Gym Event Chairs 19,347 - 19,347 - - 19,347 - - 100.00%F15087 - SC S-1 Curtain Wall Head Flash 27,000 - 27,000 - 9,500 17,500 - - 100.00%F13062 - Dist Generation Park Dev'l Invest 100,843 4,095 104,938 - 9,970 84,998 - 9,970 90.50%F14018 - Dist IT Build Out McCollum 54,830 - 54,830 - 32,007 22,823 - - 100.00%F14036 - Dist A-1 HVAC Controls and Commissioning 22,130 9,049 31,179 - - 13,081 - 18,098 41.95%F15016 - Dist Facilities Office Furniture A-1.211 4,026 - 4,026 - - 3,571 - 455 88.70%F15031 - Dist Haworth Misc Furniture 7,500 - 7,500 - - - - 7,500 0.00%F15035 - District Master Plan Support 9,631 6,000 15,631 - 3,272 12,359 - - 100.00%F15036 - Dist Furniture - A.1.203 25,334 - 25,334 - - 25,334 - - 100.00%F15043 - Dist FFE Warehousing Storage Misc 5,000 5,000 10,000 - 2,942 7,058 - - 100.00%F15049 - Dist FMG - Miscellaneous Labor 5,000 - 5,000 - 446 4,554 - - 100.00%F15054 - Dist Misc Furniture for A-2 5,458 2,205 7,663 - - 7,663 - - 100.00%F15070 - Dist Misc Materials/Serv for Admn 5,000 5,000 10,000 - 878 6,593 - 2,529 74.71%F15071 - Dist Generation Park Analysis Update 9,170 - 9,170 - 2,055 7,115 - - 100.00%F15074 - Dist Building Envelop Standard 9,800 - 9,800 - 9,800 - - - 100.00%F15078 - Dist MET Infrastructure 35,000 - 35,000 - - 34,940 - 60 99.83%F15080 - Dist A-1 Structural Engineering Study 6,670 - 6,670 - - 6,670 - - 100.00%F15086 - Dist Admin West Lights 104,716 - 104,716 - 77,552 27,164 - - 100.00%F15090 - Dist Furniture/Equipment Moves 25,246 - 25,246 - - 25,246 - - 100.00%F15091 - Dist A-1 213 Office Furniture 8,200 - 8,200 - - 8,023 - 177 97.84%F15092 - Dist A1- 211 Workstation 9,600 - 9,600 - 6,622 2,807 - 171 98.22%F15093 - Dist SBCD Office Renovation 6,265 - 6,265 - 407 5,858 - - 100.00%F15098 - Dist Admin West Bldg Parking Lot P2 6,000 - 6,000 - 6,000 - - - 100.00%CC - Other Projects 10,000 5,222 15,222 - 10,119 225 - 4,878 67.95%NC - Other Projects 5,000 15,960 20,960 - 4,572 14,898 - 1,490 92.89%SC - Other Projects 10,531 1,552 12,083 - 1,963 9,753 - 367 96.96%D - Other Projects 5,000 14,472 19,472 - - 7,800 - 11,672 40.06%

Sub-total 2,173,375 (348,014) 1,825,361 - 581,484 1,023,812 - 220,066 87.94%Completed Projects

F14010 - District Annex Relocation South Campus 80,000 (22,766) 57,234 - - 57,234 - - 100.00%F14030 - CC Dual Credit Office C3.257 1,388 - 1,388 - - 1,388 - - 100.00%F14039 - SC Athletic Fields FY15 11,154 - 11,154 - - 11,154 - - 100.00%F14042 - NC Land Development 24 Acres 59,500 - 59,500 - - 59,500 - - 100.00%F14043 - NC Welding Expansion Phase II 5,060 265,641 270,701 - 105 270,596 270,596 - 100.00%F14044 - NC Baseball Bldgs Roof Replacement 38,200 (37,725) 475 - - 475 - - 100.00%F14069 - District SJC Building Assess - Structure/Enve 22,000 66,000 88,000 - - 88,000 - - 100.00%F15013 - CC Parking Lot 34 29,805 (1,500) 28,305 - - 28,305 - - 100.00%F15014 - NC Geotech 24 Acre Vocational Building 14,375 (6) 14,369 - - 14,369 - - 100.00%F15015 - CC Facilities Office Furniture 4,565 - 4,565 - - 4,565 - - 100.00%F15023 - NC Grounds Improvements 43,596 1,090 44,686 - - 44,686 - - 100.00%F15029 - NC Traffic Impact Analysis 14,000 - 14,000 - - 14,000 - - 100.00%F15045 - SC Athletic Fields Fencing/Gates 18,595 2,350 20,945 - - 20,945 - - 100.00%

Sub-total 342,238 273,084 615,322 - 105 615,217 270,596 - 100.00%TOTALS 4,245,613 2,610,070 6,855,683 - 633,265 5,973,071 4,604,638 249,348 96.36%

Construction Projects As of August 31, 2015 - PRELIMINARY

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Project Base Budget Budget

Adjustments

Current

Budget

Executed

Change

Orders

Encumbered

Funds

YTD

Expenditures

Remaining

Balance

Percent of

Budget

Encumbered/

ExpensedCentral

1908 - CC Science Building 35,752,627 (74,640) 35,677,987 - - 35,603,985 74,001 99.79%1001 - CC Primary Service Retrofit 2,774,950 1,496,516 4,271,466 - 11,429 4,224,226 35,811 99.16%1203 - CC Anders Gym 10,398,474 (9,174,778) 1,223,696 - - 103,686 1,120,010 8.47%1102 - CC In-Fill 47,572 1,120,552 1,168,124 - 158,053 958,603 51,468 95.59%1909- CC Petrochem/Vo Tech Building - 150,000 150,000 - 97,700 8,800 43,500 71.00%

Sub-total 48,973,623 (6,482,350) 42,491,273 - 267,183 40,899,300 1,324,789 96.88%North

2201 - NC Lehr Library 2,022,600 12,026,576 14,049,176 - 5,110,743 7,089,744 1,848,689 86.84%2202 - NC Nichols Gym 4,949,996 (4,372,509) 577,487 - - 17,593 559,894 3.05%2102 - NC In-Fill 23,086 892,831 915,917 - 256,511 616,987 42,419 95.37%2402 - NC MET Infrastructure N Library 851,510 (789,610) 61,900 - - 54,844 7,056 88.60%2909 - NC Center for Industrial Tech - 2,147,709 2,147,709 - 1,400,899 746,787 23 100.00%

Sub-total 7,847,192 9,904,996 17,752,188 - 6,768,153 8,525,954 2,458,081 86.15%South

3202 - SC Smallwood Gym 6,919,331 (6,340,625) 578,706 - - 17,536 561,170 3.03%3102 - SC In-Fill 23,086 1,285,259 1,308,345 - 56,866 917,969 333,509 74.51%

Sub-total 6,942,417 (5,055,367) 1,887,050 - 56,866 935,505 894,679 52.59%District

1828/2814/3817 - D DDC Network 2,190,750 415,990 2,606,740 - 404,486 2,026,731 175,524 93.27%6803 - Maritime Training Facility 18,000,000 7,366,903 25,366,903 - 4,400,340 19,504,324 1,462,239 94.24%Program Management- 720100 - 3,322,649 3,322,649 - 634,312 3,411,683 (723,346) 121.77%Contingency 19,487,902 (9,990,810) 9,497,092 - - - 9,497,092 -

Sub-total 39,678,652 1,114,732 40,793,384 - 5,439,138 24,942,737 10,411,509 74.48%Completed Projects

1109 - CC Maintenance & Police Bldg 3,560,360 2,357,487 5,917,847 - - 5,917,847 - 100.00%1301 - CC Building 31 Renovation - 471,684 471,684 - - 471,684 - 100.00%1817 - CC Transportation Center 17,333,267 2,998,752 20,332,019 (137,768) - 20,332,020 - 100.00%1820 - CC Paving & Drainage 10,490,274 (913,895) 9,576,379 (207,575) - 9,576,379 - 100.00%1821 - CC Allied Health Addition 10,568,880 1,189,925 11,758,805 296,549 - 11,758,805 - 100.00%1202 - CC Davis Library 8,418,096 (610,391) 7,807,705 - - 7,807,705 - 100.00%1217 - CC Transportation Center Buildout - 983,120 983,120 - - 983,120 - 100.00%1818 - CC Industrial Tech Buildings 7,758,416 (3,727,679) 4,030,737 - - 4,030,737 - 100.00%2401 - NC Outdoor Lighting 13,472 - 13,472 - - 13,472 - 100.00%2901 - NC Paving & Drainage 3,142,449 (435,395) 2,707,054 (15,714) - 2,707,054 - 100.00%2903 - NC Student Success Center 11,093,580 801,084 11,894,664 (499,063) - 11,894,664 - 100.00%2906 - NC Science & Allied Health 42,240,000 (6,014,982) 36,225,018 - - 36,225,018 - 100.00%3201 - SC Parker Williams Library 2,449,600 163,536 2,613,136 - - 2,613,135 - 100.00%3401 - SC Traffic Signal Relocation 75,988 (28,536) 47,452 - - 47,452 - 100.00%3402 - SC Water and Electrical Upgrade 29,305 (6,379) 22,926 - - 22,926 - 100.00%3903 - SC Student Success Center 8,220,000 2,074,228 10,294,228 109,650 - 10,294,228 - 100.00%3905/3911 - SC Paving & Drainage 2,747,068 7,891,993 10,639,061 - - 10,639,061 - 100.00%3906 - SC Mechanical Upgrades 1,252,855 (558,604) 694,251 (19,524) - 694,251 - 100.00%3907 - SC MEP Infrastructure 4,381,500 34,658 4,416,158 - - 4,416,158 - 100.00%3908 - SC Primary Service at New Site 809,625 (809,625) - - - - - -3909 - SC Science & Allied Health 53,868,525 (6,251,379) 47,617,145 - - 47,617,145 - 100.00%6003 - D Graphics 900,000 724,824 1,624,824 - - 1,624,824 - 100.00%6902 - D Campus Mechanical Upgrades 1,869,857 518,564 2,388,421 (3,767) - 2,388,421 - 100.00%6007 - D Furniture Consultant 335,000 (335,000) - - - - - -

Sub-total 191,558,117 517,989 192,076,106 (477,212) - 192,076,106 - 100.00%TOTALS 295,000,000 - 295,000,000 (477,212) 12,531,340 267,379,603 15,089,057 94.89%

Fiscal Year 2008 CIP Expenditure 136,403 Fiscal Year 2009 CIP Expenditure 3,442,083 Fiscal Year 2010 CIP Expenditure 24,831,811 Fiscal Year 2011 CIP Expenditure 64,513,921 Fiscal Year 2012 CIP Expenditure 89,492,069 Fiscal Year 2013 CIP Expenditure 41,378,480 Fiscal Year 2014 CIP Expenditure 17,693,910 Fiscal Year 2015 CIP Expenditure 25,890,925

Total CIP Expenditure 267,379,603

2008 Capital Improvement ProgramAs of August 31, 2015 - Preliminary

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Action Item “IX” Regular Board Meeting October 5, 2015

Consideration of Approval of Amendment to the 2015-2016 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve an amendment to the 2015-2016 budget for restricted revenue and expenses related to grants. BACKGROUND Federal, state, and local grant activity is ongoing as amendments to currently active grants are processed and new grants are awarded. In order to fund the objectives of the grants, grant operating budgets must be established in a timely manner. This request for a budget amendment reflects the additions to restricted revenues and restricted expenses as a result of amendments and new awards received during the month of September 2015. IMPACT OF THIS ACTION Approval of the budget amendment will allow the College’s staff to implement the programs in accordance with the requirements of the additionally funded award amounts. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Restricted revenues and restricted expenses will each be increased by $770,913, so the net impact on the College budget is zero. MONITORING AND REPORTING TIMELINE The Office of Grants Management provides continuous monitoring of grant operations, which are included in the annual financial report to the Board of Trustees. ATTACHMENTS Attachment 1- Budget Amendments-10-05-15 Attachment 2- Grant Detail-10-05-15 RESOURCE PERSONNEL Kenneth Lynn 281-998-6306 [email protected] Michael Lee Moore 281-998-6162 [email protected]

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mailto:[email protected]


Attachment 1- Budget Amendments-10-05-15

AmountDebit

Fund Org. Account Prog. (Credit)

U.S. Department of Education/Texas Higher Education Coordinating Board - Carl Perkins Career and Technical Education -Basic Grant (New Grant)

Federal Grant Revenue 528421 56700 554100 110000 (659,230) PT- Institutional 528421 56700 614100 460121 51,669 Operating Supplies - Consumable 528421 56700 711410 460911 73,635 Capital Equipment 528421 56700 741130 160914 413,462 Travel 528421 56700 721000 160912 47,957 Consultant 528421 56700 731260 160927 41,116 Indirect Costs 528421 56700 731500 620909 31,391

-$

U.S. Department of Education/Texas Workforce Commission/College of the Mainland - Distance Learning Mentor Initiative (New Grant)

Federal Grant Revenue 538423 56700 554100 110000 (100,523) Non-Instr Labor - Staff 538423 56700 612000 460911 41,544 PT - Institutional 538423 56700 614100 460911 19,018 Benefits 538423 56700 650000 460911 13,766 Instructional Supplies - Consumable 538423 56700 711110 460911 2,379 Instructional Supplies - NonCapital 538423 56700 711120 460911 2,500 Non-Conf Travel-Mileage/Tolls/Fuel 538423 56700 721110 460911 1,100 Conference-Travel - Lodging 538423 56700 721210 460911 1,000 Conference-Travel - Registration 538423 56700 721220 460911 600 Conference-Travel - Meals 538423 56700 721230 460911 200 Conf - Travel - Mileage/Tolls/Fuel 538423 56700 721250 460911 200 Contr Svcs - Instr Outside Provider 538423 56700 731110 460911 10,770 Contract Svcs-Indirect Cost/Grants 538423 56700 731500 620909 7,446

-

U.S. Department of Justice – Bulletproof Vest Partnership (BVP) Program (New Grant)Federal Grant Revenue 531603 56700 554100 110000 (11,160) Operating Supplies - NonCapital 531603 56700 711420 620500 11,160

-

Net Increase (Decrease) -$

Note: Credits to revenues are increases and credits to expenses are decreases.Conversely, debits to revenue are decreases and debits to expenses are increases.

SAN JACINTO COLLEGE DISTRICT Federal, State, and Local Grant Amendments

October 5, 2015

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October 5, 2015 Board Book – Grant Amendments Detail List U.S. Department of Education/Texas Higher Education Coordinating Board - Carl Perkins Career and Technical Education -Basic Grant (New Grant) The Perkins Act defines vocational-technical education as organized educational programs offering sequences of courses directly related to preparing individuals for employment in current or emerging occupations requiring other than a baccalaureate or advanced degree. Programs include competency-based applied learning, which contributes to an individual's academic knowledge, higher-order reasoning, problem solving skills, and the occupational-specific skills necessary for economic independence as a productive and contributing member of society. The most frequent use of funds include: occupationally relevant equipment, vocational curriculum materials, materials for learning labs, curriculum development or modification, staff development, career counseling and guidance activities, efforts for academic-vocational integration, supplemental services for special populations, hiring vocational staff, remedial classes, and expansion of tech prep programs. U.S. Department of Education/Texas Workforce Commission/College of the Mainland - Distance Learning Mentor Initiative (New Grant) Grant leader college, College of the Mainland will build capacity and expand or improve the performance of Adult Education and Literacy Distance Learning (DL) initiatives throughout Texas. Four mentee colleges associated with this grant, Houston Community College System, Lone Star College, and San Jacinto College District, and Alamo College, will collaborate to share, learn, and discuss techniques to expand DL enrollment, increasing contact hour intensity, decreasing face time in standard classes, and exploring novel methods learning through proven, existing distance strategies. Other distance learning strategies will be explored, such as the use of integrated devices, Hybrid (part online, part face-to-face) class strategies, and alternative teaching methods (flipped classrooms). U.S. Department of Justice – Bulletproof Vest Partnership (BVP) Program (New Grant) Enacted in 1998 by the Bulletproof Vest Partnership Grant Act and reauthorized by the Bulletproof Act of 2000, the Bulletproof Vest Partnership (BVP) Program is a U.S. Department of Justice initiative designed to provide critical resources to state, local, and tribal jurisdictions for the sole purpose of purchasing bullet-resistant body armor for sworn law enforcement officers. Administered by the Office of Justice Programs’ Bureau of Justice Assistance since 1999, BVP has awarded $375 million to over 13,000 jurisdictions throughout the nation to assist them in purchasing more than 1.1 million bulletproof vests. The vests provided by the grant will protect the officers of the San Jacinto Community College District Police Department.

Attachment 2 – Grant Detail – 10-05-15

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Action Item “X” Regular Board Meeting October 5, 2015

Consideration of Adoption of Ad Valorem Property Tax Rate ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve and adopt a 2015 tax rate of 17.5783 cents per $100 valuation of taxable property located within the San Jacinto Community College District. BACKGROUND The recommended 2015 tax rate of 17.5783 cents per $100 valuation is the effective tax rate for 2015 and is approximately $0.01 less than the rate adopted for 2014 (18.5602 cents per $100 valuation). The State of Texas Truth-In-Taxation laws require that the College publish newspaper notices of tax increases and hold public hearings only when the adopted rate exceeds the effective tax rate. The College is not required to comply with the public hearing requirements, but it did adhere to all other computation and notice requirements of the Truth-In-Taxation laws. The total tax rate of 17.5783 cents is allocated as follows:

• 12.9194 cents for the purpose of maintenance and operation of the College • 4.6589 cents for the purpose of paying interest and principal on the College’s

outstanding general obligation bonds. The debt tax rate is calculated using current appraisal values to generate sufficient revenue for the required debt service payments.

The total taxes imposed on a residence homestead at the current year’s appraised value of $118,805 (excluding special exemptions for persons 65 years of age or older or disabled) at the proposed rate will be $200.05. In 2014 the average homestead appraised value was $109,265, and the 2014 property taxes on that value were $193.52. A taxpayer owning a homestead residence and claiming the over 65 or older or disabled exemption would incur no taxes ($0.00) to San Jacinto College on a residence taxed at the current year’s average market value. IMPACT OF THIS ACTION Establishment of the 2015 property tax rate will satisfy the requirement that a rate be adopted within 60 days of delivery of the certified tax rolls, which are dated August 28, 2015. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) Certified property tax values for the 2015 tax year were received from the Harris County Appraisal District (HCAD) on August 28, 2015. The year-to-year increase in certified tax roll values is approximately $3.9 billion or 8.8%. The increase is due primarily to increases in property categories L1 and L2, (Tangible Commercial property and Tangible Industrial property, respectively). These categories include furniture, fixtures, vehicles, tools, machinery, equipment, supplies and inventory. New property added to the tax roll this year was approximately the same as last year ($1.11 billion for 2015 versus $1.06 billion for 2014).

68

Action Item “X” Regular Board Meeting October 5, 2015

Consideration of Adoption of Ad Valorem Property Tax Rate Based on historical trends of value realized from properties under protest and HCAD work in process at the certification date, property tax revenue collected for the 2014-2015 budget will be sufficient to realize the $58.02 million tax revenue budget for maintenance and operations. The debt service tax rate is calculated at the actual rate needed to generate sufficient revenue to pay the interest and principal requirements on outstanding general obligation debt. The proposed debt service rate of 4.6589 cents is lower than last year’s rate (5.8557 cents) due to the increase in certified values as compared to last year. MONITORING AND REPORTING TIMELINE Property tax collections will be monitored throughout the year and necessary budget adjustments will be recommended. Property tax revenues are subject to audit by the College’s external auditors. ATTACHMENTS Attachment 1 – 2015 Tax Levy Order Attachment 2 – Tax Rate Adoption Worksheet RESOURCE PERSONNEL Brenda Hellyer 281-998-6100 [email protected]

69


TAX LEVY ORDER AN ORDER LEVYING A TAX OF 17.5783 CENTS PER ONE HUNDRED DOLLAR VALUATION OF TAXABLE PROPERTY FOR THE YEAR 2015 FOR THE SUPPORT AND MAINTENANCE OF SAN JACINTO COMMUNITY COLLEGE DISTRICT AND TO PAY THE PRINCIPAL AND INTEREST ON OUTSTANDING BONDS OF THE DISTRICT AND PROVIDING FOR STATEMENTS CONCERNING COLLECTION AND EXPENDITURES OF FUNDS BY OFFICIALS. *****************************************************************

IT IS THEREFORE ORDERED by the Board of Trustees of San Jacinto Community College District that there is hereby levied and there shall be collected for year 2015, for the use and support of San Jacinto Community College District upon all property, real, personal and/or mixed, within the boundary and limits of the San Jacinto Community College District, subject to taxation, a tax of 17.5783 cents on each One Hundred Dollars ($100.00) valuation levied and apportioned for the purpose of the maintenance and support of the San Jacinto Community College District, including current expenses and for the construction and/or equipment and/or maintenance and/or purchase of buildings and grounds for such District, and/or Bonds issued and to be issued for the construction and/or equipment of buildings and/or acquisition of sites therefore, and principal and interest on sinking funds of such Bonds:

A. The amount of 4.6589 cents of the tax of 17.5783 cents levied on each $100.00 valuation of taxable property in said District is hereby allocated for the purpose of paying interest on and principal on the outstanding building bonds of said District.

THIS TAX RATE WILL RAISE LESS TAXES FOR INTEREST AND SINKING FUNDS THAN LAST YEAR’S TAX RATE. THIS RATE WILL EFFECTIVELY BE LOWERED BY 20.44% AND WILL LOWER TAXES FOR INTEREST AND SINKING ON A $100,000 HOME BY APPROXIMATELY $10.12.

B. The amount of 12.9194 cents of said 17.5783 cents tax levied on each $100.00 valuation of taxable property in said District is hereby allocated for the purpose of maintenance of the public college in said San Jacinto Community College District.

THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE. THIS RATE WILL EFFECTIVELY BE RAISED BY 1.69% AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $2.14.

Attachment 1 - 2015 Tax Levy Order

70

THAT all monies collected under this Order for the purpose therein stated, be, and the same is hereby

appropriated and set apart for such purposes, and that the person designated as the Assessor and Collector of taxes for the San Jacinto Community College District and Comptroller and/or Vice Chancellor of Fiscal Affairs of the San Jacinto Community College District shall keep these accounts so as to show the amount collected, the amount expended, and the amount on hand at any time, belonging to such funds, IT IS HEREBY made the duty of the Tax Assessor and Collector to deliver to the Treasurer and/or Secretary of the District, at the time of depositing monies a statement showing such deposits are made and from what source received.

PASSED AND APPROVED this the 5th day of October, 2015. ATTEST: SAN JACINTO COMMUNITY COLLEGE DISTRICT BY __________________________________ BY __________________________________ Secretary, Board of Trustees Chairman, Board of Trustees

Attachment 1 - 2015 Tax Levy Order

71

Section 26.05(b) of Property Tax CodeWorksheet for Determination of Steps Required for Adoption of Tax Rate

San Jacinto Community College District

M&O Tax Increase in Current Year

1. Last year's taxable value, adjusted for court-ordered reductions.Enter Line 6 of the Effective Tax Rate Worksheet.

$44,261,253,945

2. Last year's M&O tax rate.Enter Line 26 of the Rollback Tax Rate Worksheet.

$0.127045/$100

3. M&O taxes refunded for years preceding tax year 2014.Enter Line 28E of the Rollback Tax Rate Worksheet.

$270,347

4. Last year's M&O tax levy. Multiply line 1 times line 2 and divide by 100. To the result, add line 3.

$56,502,057

5. This year's total taxable value. Enter line 19 of the Effective Tax Rate Worksheet.

$48,045,715,553

6. This year's proposed M&O tax rateEnter the proposed M&O tax rate approved by the Governing Body.

$0.129194/$100

7. This year's M&O tax levy. Multiply line 5 times line 6 and divide by 100.

$62,072,182

8. M&O Tax Increase (Decrease). Subtract line 4 from line 7.

$5,570,125

Comparison of Total Tax Rates

9. Effective Total Tax Rate. $0.175783/$100

10. This year's proposed total tax rate. $0.175783/$100

11. This year's rate minus effective rate. Subtract line 9 from line 10. $0.000000

12. Percentage change in total tax rate. Divide Line 11 by line 9. 0.00%

Comparison of M&O Tax Rates

13. Effective M&O Tax Rate. Enter line 30 of the Rollback Tax Rate Worksheet. Adjust for Sales Tax using Line 44 of the Sales Tax Worksheet, if necessary.

$0.120324/$100

14. This year's proposed M&O tax rate. $0.129194/$100

15. This year's rate minus effective rate. Subtract line 13 from line 14. $0.008870

16. Percentage change in M&O tax rate. Divide line 15 by line 13. 7.37%

Raised M&O Taxes on a $100,000 Home

17. This year's taxable value on a $100,000 home. $100,000

18. Last year's M&O tax rate. $0.127045/$100

19. This year's proposed M&O tax rate. $0.129194/$100

20. This year's raised M&O taxes. Subtract line 18 from line 19 and multiply result by line 17.

$2.14

Attachment 2 72

Action Item “XI” Regular Board Meeting October 5, 2015

Consideration of Approval of Nomination of Candidate For Harris County Appraisal District Board of Trustees

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees nominate Toni Trumbull as a candidate to the Harris County Appraisal District (HCAD) Board of Trustees for a two year term beginning January 1, 2016. BACKGROUND Senate Bill 359 (SB 359), passed by the 83rd Texas Legislature became effective on June 14, 2013, and provides for participation by community college districts in the selection of appraisal district directors to terms that begin in 2014. In response, the HCAD Board adopted Resolution 2013-01 in 2013 and reconfirmed through resolution 2015-5 on September 9, 2015. Additionally, Resolution 2015-5 amends the procedures and/or process deadlines for electing HCAD board members. SB 359 provides that community college districts will participate collectively in the selection of directors in the same manner as the school district that imposes the lowest total dollar amount of property taxes in the appraisal district among all the school districts that have representation in the appraisal district. Four community college districts in Harris County (San Jacinto, Houston, Lone Star and Lee) will collectively have one vote in the election for the HCAD board. That one vote will be determined by a canvassing of votes of the four community colleges by the Chief Appraiser with the vote being cast for the person who receives the most votes from the four entities. If the four votes result in a tie, the winner will be determined by the Chief Appraiser by a random drawing. IMPACT OF THIS ACTION Adoption of the proposed Resolution will serve as notification to the HCAD chief appraiser of the candidate nominated by the Board of Trustees. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) No budget implication. MONITORING AND REPORTING TIMELINE The deadline for notifying the HCAD chief appraiser of the College’s nomination is October 15, 2015. Before Friday, October 30, 2015 the HCAD chief appraiser will prepare a ballot listing the nominees. The College Board of Trustees will have until December 15, 2015, to cast a ballot by Resolution and to submit a certified copy of such resolution to the HCAD chief appraiser.

73

Action Item “XI” Regular Board Meeting October 5, 2015

Consideration of Approval of Nomination of Candidate For Harris County Appraisal District Board of Trustees

ATTACHMENTS Attachment 1 - Resolution Nominating a Candidate For A Position On The Board of

Directors Of The Harris County Appraisal District Attachment 2 - September 11, 2015 Letter from Chief Appraiser Sands Stiefer RESOURCE PERSONNEL Brenda Hellyer 281-998-6100 [email protected]

74


Attachment 1

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE SAN JACINTO COMMUNITY COLLEGE DISTRICT

NOMINATING A CANDIDATE FOR A POSITION ON THE BOARD OF DIRECTORS OF THE

HARRIS COUNTY APPRAISAL DISTRICT

WHEREAS, those school districts other than the Houston Independent School District within the Harris County Appraisal District and the junior college districts with the Harris County Appraisal District have the right and responsibility to elect one person to the board of directors of the Harris County Appraisal District for a term of office commencing on January 1, 2016, and extending through December 31, 2017; and WHEREAS, this governing body desires to exercise its rights to nominate a candidate for such position on said board of directors; now, therefore BE IT RESOLVED BY THE BOARD OF TRUSTEES OF The San Jacinto Community College District: Section 1. That the facts and recitations set forth in the preamble of this resolution be, and they are hereby, adopted, ratified, and confirmed. Section 2. That Toni Trumbull, 13013 Northwest Freeway, Houston, TX 77040, (713)-957-7800 is hereby nominated as a candidate for that position on the board of directors of the Harris County Appraisal District to be filled by those junior college districts and school districts other than the Houston Independent School District within the Harris County Appraisal District for a two-year term of office commencing on January 1, 2016. Section 3. That the presiding officer of the governing body of this taxing unit be, and he or she is hereby, authorized and directed to deliver or cause to be delivered a certified copy of this resolution to the chief appraiser of the Harris County Appraisal District no later than October 15, 2015. PASSED AND APPROVED THIS 5TH DAY OF OCTOBER, 2015. ___________________________________ Chair, Board of Trustees ATTEST: _____________________________________ Secretary, Board of Trustees

75

Attachment 2

76

Attachment 2

77

Attachment 2

78

Attachment 2

79

Attachment 2

80

Attachment 2

81

Action Item “XII” Regular Board Meeting October 5, 2015

Consideration of Approval of Addendum to Chancellor’s Employment Contract with San Jacinto College District

NOTE: This is a draft action item and will be completed based on the closed session meeting. ADMINISTRATION RECOMMENDATION/REPORT The Board of Trustees recommends the approval of changes in the terms of the Chancellor’s contract as discussed in closed session at a Special Board Workshop Meeting on October 5, 2015. Such changes will be compensation and term of contract. Furthermore, the Board authorizes the College’s attorney to incorporate the changes into an addendum to the Employment Contract dated October 1, 2010, and authorizes the Board’s Chairman to sign the new agreement on behalf of the Board. BACKGROUND The Chancellor’s current employment contract took effect on October 1, 2010 and has been amended annually to continue through August 31, 2017. The contract defines the Chancellor’s requirement for employment, compensation, salary and annual performance evaluation process and miscellaneous other conditions. IMPACT OF THIS ACTION The proposed addendum to the Chancellor’s employment contract will take effect on September 1, 2015, and will continue through August 31, 20__. The addendum also defines the compensation and automobile allowance for fiscal year 2015 - 2016. Approval of this action will modify the Chancellor’s employment contract effective ____________. BUDGET INFORMATION The funding is provided in the 2015-2016 budget. MONITORING AND REPORTING TIMELINE The Chancellor is required to prepare annual performance objectives for approval by the Board of Trustees. Additionally, the Board of Trustees evaluates and assesses the performance of the Chancellor annually. ATTACHMENTS None RESOURCE PERSONNEL Stephen Trncak 281-998-6348 [email protected]

84


Action Item “XIII”

Regular Board Meeting October 5, 2015

Consideration of Approval of the Naming of the North Campus Baseball Facility

ADMINISTRATION RECOMMENDATION/REPORT

The Chancellor recommends that the Board of Trustees approve the naming of the North

Campus Baseball Facility as Andy Pettitte Park. John Ray Harrison Field’s name will remain

the same, and will be located within Andy Pettitte Park.

BACKGROUND

San Jacinto College hired its first baseball coach, John Ray Harrison, in November 1961. The

team was first located at the Central Campus and moved to the North Campus in 1977. The

baseball field at the North Campus was named to honor its first coach who played professional

baseball and later served as City of Pasadena Mayor, Texas House Member, and District Judge.

Andy Pettitte, a graduate from Deer Park High School, played college ball as a San Jacinto

College Gator in 1990. During his senior year of high school, he was drafted by the New York

Yankees in the 22nd Round of the 1990 amateur draft and received an offer to attend LSU on a

baseball scholarship. He decided to work with then Coach Wayne Graham at San Jacinto

College instead. After transferring from San Jac, he played as a rookie before being drafted by

the Yankees. Andy has had a very successful professional baseball career extending from 1995

through 2013. Most of that time was spent with the New York Yankees except for a three-year

stint with the Houston Astros.

In 1995, Andy Pettitte was requested by San Jacinto College Trustee Wayne Slovacek to host

the San Jacinto College Foundation Golf Tournament. This annual tournament has continued

for 20 years and has generated more than $1.2 million for the San Jacinto College Foundation to

benefit the educational mission of San Jacinto College. Additionally, Andy Pettitte has

contributed significant personal resources, auction items, and time to benefit the golf

tournament, San Jacinto College, and its students.

IMPACT OF THIS ACTION

In recognition of Andy Pettitte’s commitment to San Jacinto College, this recommendation is to

name the baseball facility/stadium at the North Campus as Andy Pettitte Park. An

announcement of this naming will occur on October 13, 2015, at the 20th San Jacinto College

Foundation Golf Tournament hosted by Andy Pettitte. The formal recognition of this naming

will occur over the next few months, as the College continues to develop a fundraising plan for

improvements to the facility. Andy Pettitte has already provided financial support for

improvements that are under development. Additional improvements are under consideration to

expand covered seating, dugout and clubhouse capacity, and infrastructure needs.

In accordance, with San Jacinto College Policy VI:S, Policy on Naming College Facilities and

Academic and Support Entities, the Board of Trustees retains the exclusive right to name

facilities. This recommendation complies with the policy.

BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS)

Action Item “XIII”

Regular Board Meeting October 5, 2015

Consideration of Approval of the Naming of the North Campus Baseball Facility

At this point, minimal budget impact for signage.

MONITORING AND REPORTING TIMELINE

The Board of Trustees will be notified as plans for improvements and fundraising continue to

develop.

ATTACHMENTS

None

RESOURCE PERSONNEL

Brenda Hellyer 281-998-6100 [email protected]

I.

Construction Request #1 - Consideration of Approval for Relocation and Acceptance Testing Services for the Maritime Simulator (pgs. 2-3) 94,000$

TOTAL OF CONSTRUCTION REQUESTS 94,000

GRAND TOTAL: 94,000$

SAN JACINTO COMMUNITY COLLEGE DISTRICTCONSTRUCTION RECAP

OCTOBER 5, 2015

CONSTRUCTION REQUEST PROJECTS

1 87

Construction Request #1 Regular Board Meeting October 5, 2015

Consideration of Approval for Relocation and Acceptance Testing Services for the Maritime Simulator

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends the Board of Trustees approve the purchase of relocation and acceptance testing services contracted by the Houston Pilots Association (Pilots Association) to coordinate the move of the ship bridge simulator to the new Maritime Technology & Training Center. BACKGROUND In June 2013, the College entered into a shared lease agreement with the Pilots Association in which the Pilots Association would purchase a Polaris Ship Bridge Simulator from Kongsberg Maritime Simulation, Inc. and lease it to the College for 60 months. The agreement called for the Pilots Association to cover expenses for installation and integration of the simulator system at the College’s Continuing and Professional Development facility at 3234 East Pasadena Freeway, Pasadena, Texas until the completion of the College’s new Maritime Technology & Training located at the Houston Ship Channel. The agreement calls for the College to pay the relocation and acceptance testing expenses for the simulator at its new location. Construction is scheduled to be complete on the Maritime facility in November 2015. The Pilots Association will contract with Kongsberg to provide relocation and installation services and with LOCUS LLC to provide project management and acceptance testing services. IMPACT OF THIS ACTION Approval of this request will authorize the expenditure of funds for the relocation of the simulator system to the new Maritime Technology & Training Center. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated expenditure for this request is $94,000. This expenditure is funded by the 2008 Bond Capital Improvement Program. MONITORING AND REPORTING TIMELINE None ATTACHMENTS None RESOURCE PERSONNEL

2 88

Construction Request #1 Regular Board Meeting October 5, 2015

Consideration of Approval for Relocation and Acceptance Testing Services for the Maritime Simulator

Bryan Jones 281-998-6343 [email protected] Sarah Janes 281-478-3605 [email protected] Randi Faust 281-998-6106 [email protected]

3 89

I.

Purchase Request #1 - Method of Procurement and Funding for Office Renovations at the College Administration East Building (pgs. 2-3) 150,000$

Purchase Request #2 - Ultrasound Simulator (pg. 4) 72,425

Purchase Request #3 - Additional Funds for Mailing Services (pg. 5) 70,000

TOTAL OF PURCHASE REQUESTS 292,425

GRAND TOTAL: 292,425$

SOLE SOURCE VENDORS, COOPERATIVES, AND CONTRACT RENEWALS

SAN JACINTO COMMUNITY COLLEGE DISTRICTPURCHASE RECAPOCTOBER 5, 2015

PURCHASE REQUESTS,

1 90

Purchase Request #1 Regular Board Meeting October 5, 2015

Consideration of Approval of Method of Procurement and Funding for Office Renovations at the College Administration East Building

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve the Job Order Contracting (JOC) procurement method and funding to Construction Masters of Houston (CMHou) for office renovations at the College Administration East Building. BACKGROUND With the renovation complete at the College Administration West Building and the relocation of some administrative functions, the College is now focusing on programming needs of departments at the East Building. Reallocation of vacated space and relocation of Information Technology (IT) personnel has taken place at minimum cost. Other low cost renovations are continuing. This request will authorize the renovation of the Marketing Department office suite to accommodate program growth. It will also provide for the conversion of the former safety office to an office for the IT Chief Information Officer (CIO). CMHou has a contract through the Choice Partners cooperative contracts program to provide JOC services, Contract Number 9/040JC-04, and complies with the competitive procurement requirement in Section 44.031 of the Texas Education Code and Section 2267.401 of the Texas Government Code and is permitted through Section 791.001 of the Texas Government Code. IMPACT OF THIS ACTION This action will result in two additional offices, two additional work stations and other improvements that will result in all Marketing personnel being located in the same office suite rather than multiple locations. This project will also provide adequate office space for the IT CIO and assistant at a more strategic location. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The estimated expenditure for this request is $150,000. This expenditure is funded by the Facilities Services department’s 2015-2016 operating budget. MONITORING AND REPORTING TIMELINE This project will require one hundred and twenty (120) days to complete and will be managed by Facilities Services personnel. ATTACHMENTS None

2 91


Consideration of Approval of Method of Procurement and Funding for Office Renovations at the College Administration East Building

RESOURCE PERSONNEL Bryan Jones 281-998-6343 [email protected] Bill Dowell 281-998-6122 [email protected] Randi Faust 281-998-6106 [email protected]

3 92


Consideration of Approval to Purchase Ultrasound Simulator

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends the Board of Trustees approve the purchase of VIMEDIX Ob/Gyn Ultrasound Simulator from CAE Healthcare for the Diagnostic Medical Sonography department. BACKGROUND The Diagnostic Medical Sonography program was developed in 2010. The graduates have been very successful in finding employment and passing the national registry examination. The laboratory and clinical scanning experiences available to students have been limited by the lack of obstetric patients. The VIMEDIX Ob/Gyn Ultrasound Simulator is a computerized ultrasound training simulator system which can support second trimester scanning as well as first trimester endovaginal ultrasound experiences. CAE Healthcare is a sole source provider of the VIMEDIX Ob/Gyn Ultrasound Simulator and is exempt from competitive bidding per Section 44.031(j) of the Texas Education. Sole source number 1434 has been assigned. IMPACT OF THIS ACTION The VIMEDIX Ob/Gyn Ultrasound Simulator will provide students with a wider range of learning opportunities and simulation training opportunities. The VIMEDIX Ob/Gyn Ultrasound Simulator comes with a collection of 15 pathologies and will allow students to be exposed to a broader array of real-life situations in the training arena. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) The expenditure for this request is $72,425. This expenditure is funded by the 2015-2016 Perkins Grant funds. MONITORING AND REPORTING TIMELINE None ATTACHMENTS None RESOURCE PERSONNEL Micheal Kane 281-998-1858 [email protected] Kristi Chachere 281-476-1501x1330 [email protected] Charity Simpson 281-998-6328 [email protected]

4 93


Consideration of Approval of Additional Funds for Mailing Services

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends the Board of Trustees approve the expenditure of additional funds for mailing services from United States Postal Services (USPS) for the Marketing department. BACKGROUND The Marketing department will be mailing information materials to citizens that will provide factual information about the upcoming 2015 bond election to be held on November 3, 2015. These materials include information on polling locations, general bond information, and a direct-mail piece applicable to seniors. The estimated postage for mailing these direct-mail pieces is $56,100. This postage amount is in addition to the regular college marketing materials that are routinely mailed. USPS is a sole source provider of mailing services and is exempt from competitive bidding per Section 44.031(j) of the Texas Education Code and Section 791.001(g) of the Government Code. Sole source number 1106 has been assigned. IMPACT OF THIS ACTION These direct-mail pieces will provide factual information to citizens of the San Jacinto College district relative to the Board of Trustees call for a bond referendum election. The mailings will provide information about the bond, the specific bond projects, and the estimated financial impact in an attempt to better inform citizen of the need and impact of the election. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) In August 2015, the Board approved an estimated expenditure of $50,000 for mailing services. This request would increase the total amount approved by $70,000 for a total of $120,000 which will provide additional spend authority for other 2015 Bond or general advertising expenditures, if needed, throughout the fiscal year. The expenditure is funded by the Marketing department’s 2015-2016 operating budget. MONITORING AND REPORTING TIMELINE None ATTACHMENTS None RESOURCE PERSONNEL Teri Crawford 281-998-6151 [email protected] Charity Simpson 281-998-6328 [email protected]

5 94

Item “A” Regular Board Meeting October 5, 2015

Approval of the Minutes for the September 14, 2015 Board Workshop and Regular Board Meeting

RECOMMENDATION The Chancellor requests that the Board of Trustees approve the minutes for the September 14, 2015, Board Workshop and Regular Board Meeting.

95

1

San Jacinto College District Board Workshop

September 14, 2015

District Administration Building, Suite 201

MINUTES

Board

Workshop

Attendees:

Board Members: Marie Flickinger, Brad Hance, Dan Mims,

John Moon, Jr., Ruede Wheeler, Larry Wilson

Absent: Keith Sinor

Chancellor: Brenda Hellyer

Others: Lisa Brown, Teri Crawford, John Hopkins, Ken Lynn,

Mandi Reiland

Agenda Item: Discussion/Information

I. Call the

Meeting to

Order

Workshop began at 5:17 p.m.

II. Roll Call of

Board

Members

Board Members: Dan Mims, Marie Flickinger, Brad Hance,

John Moon, Jr., Dr. Ruede Wheeler, Larry Wilson

Absent: Keith Sinor

III. Adjournment to

closed or

executive

session

pursuant to

Texas

Government

Code Section

551.071,

551.073 &

551.074, of the

Texas Open

Meetings Act,

for the

following

purposes: Legal

Matter,

Personnel

Matters, and

Consideration

of a Negotiated

Contract for a

Adjourned to closed session at 5:18 p.m.

Teri Crawford as well as Lisa Brown and John Hopkins with

Thompson & Horton, were present for the legal matter discussion.

Teri Crawford and Lisa Brown were present for the consideration

of a negotiated contract for a prospective gift discussion at the

executive session.

96

2

Prospective Gift

IV. Reconvene in

Open Meeting

Reconvened in open meeting at 6:35 p.m.

V. Enrollment

Update

Brenda Hellyer gave enrollment update. Currently, fall to fall

headcount is up 1.7% across the three campuses and contact hours

are up 1.4%. Central Campus has had a slight decline in

headcount but is up in contact hours by 1.3%. North Campus is up

6.5% on headcount and up 4.1% in contact hours This is largely

due to dual credit and early college high school enrollment. South

Campus is up 1.7% on headcount and contact hours are down

0.3%. The decline is in its technical programs.

Our goal was to have a 1.5% increase in enrollment and we are

almost there.

VI. Property Tax

Rate Discussion

Ken Lynn gave an update on the property tax calculations.

This calculation had been approved by the Harris County

Appraisal District (HCAD). The next step is for the

Chancellor to recommend rates to the Board.

The 2014 total taxable value is $44,158,753,240.

Ken gave an overview of the value loss and adjustments to

the taxable value.

The 2015 total taxable value is $48,045,715,553.

Ken gave an overview of the adjustments to the 2015

taxable value.

The 2015 adjusted taxable value is $46,929,277,613.

The effective tax rate for 2015 is $0.175783/$100.

Ken gave an overview of the M&O taxes and debt service

rates.

Ken explained the taxable appraised value handout that

covers the certified total appraised value (TAV) with a

HCAD certified roll as of August 28, 2015.

On the uncertified or work in progress, Ken used a

conservative factor of 114.4% based on past value

conversions from protested and uncertified to certified for

2012 through 2014.

Ken gave two scenarios for tax rates for the Board to

review.

97

3

Brenda explained the first option was adopting the

effective tax rate and the second option was to adopt

slightly less (.002 cents).

Marie asked why it is the College’s responsibility to not

go over a certain amount if we have not received the final

tax rolls. Ken explained that HCAD has complied with the

laws of the tax code and it is a matter of time to process

and resolve all protests.

The tax rate will be considered for adoption by the Board

of Trustees at the October 5, 2015, meeting.

The Board members saw no issues with the

recommendation to keep the tax rate the same and adopt

the effective tax rate.

The tax rate will be posted in the newspaper.

VII. 2015 Bond

Process Update

Brenda showed the Board the Senior bond mail out and the

general bond mail out.

VIII. Calendar

Brenda reviewed the Board calendar:

9/16 Pasadena Rodeo San Jac Night

9/22 Board Retreat, 4:00 p.m., Building and Finance

Committee Meetings will be cancelled

9/23 Clear Lake Chamber Luncheon

10/21 Houston Hispanic Chamber Elected Officials

Reception

10/14 – 10/17 ACCT Conference

IX. General

Discussion of

Meeting Items

There were no other items discussed.

X. Adjournment

Workshop adjourned at 6:59 p.m.

98

San Jacinto College District Board Meeting Minutes

September 14, 2015

The Board of Trustees of the San Jacinto Community College District met at 7:00 p.m., Monday, September 14, 2015, in Room 104 of the Thomas S. Sewell District Administration Building, 4624 Fairmont Parkway, Pasadena, Texas, for the Regular Board Meeting.

Board of Trustees: Absent:

Marie Flickinger Brad Hance Dan Mims, Chair John Moon, Jr., Secretary Dr. Ruede Wheeler Larry Wilson, Vice Chair Keith Sinor, Assistant Secretary

Chancellor:

Brenda Hellyer

Others Present: Rhonda Bell Kevin Morris Jason Bevan Wanda Munson Pam Campbell Catherine O'Brien Paul Chapman Alexander Okwonna Teri Crawford Jeff Parks Mark Deschner Christina Potts Bill Dickerson Bill Raffetto Chris Duke Gabriel Rodriguez Amanda Fenwick Kelly Simons George González Danny Snooks Rebecca Goosen Rob Stanicic Sallie Kay Janes Van Wigginton Brenda Jones Laurel Williamson Bryan Jones Ruth Keenan Tami Kelly Ann Kokx-Templet Larry Logsdon Robert Merino Kerry Mix

1

99

Call the Meeting to order:

Chair Dan Mims called the regular meeting of the Board of Trustees to order at 7:06 p.m.

Roll Call of Board Members: Absent:

Marie Flickinger Brad Hance John Moon, Jr. Dr. Ruede Wheeler Larry Wilson Keith Sinor

Invocation and Pledges to the Flags:

The invocation was given by Dr. Alexander Okwonna. The pledges to the American flag and the Texas flag were led by John Moon, Jr.

Special Announcements, Recognitions, and Presentations:

1. Ruth Keenan recognized Albemarle representatives, Paul Chapman and Jason Bevan for a check presentation.

2. Teri Crawford recognized Amanda Fenwick for her appointment as Co-chair of the Houston-Galveston PIO Network.

3. Jeff Parks introduced Mark Deschner to present the recognition of the San Jacinto College Automotive Technology Department. Mark recognized the entry status of the T-Ten Program and the National Automotive Dealers Charitable Foundation Ambassador’s Gift.

Student Success Presentation:

1. Dr. Catherine O’Brien presented a report on the graduation survey 2014-2015.

2. Dr. Laurel Williamson presented the licensure pass rate updates.

Communications to the Board:

1. A thank you note was sent to the Board from Catherine O’Brien, for the plant sent in memory of her mother.

2. A thank you note was sent to the Board from Charles Grant and Family, for the plant sent in memory of Patricia Ann Cooper.

Hearing of Such Citizens or Groups of Citizens Desiring to be Heard Before the Board:

There were no citizens desiring to be heard before the Board.

Informative Reports:

Dan Mims indicated such reports were in the board documents.

Motion 9647 Consideration of Approval of

Motion was made by Brad Hance, seconded by Marie Flickinger, for Approval of Amendment to the 2015-2016 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants.

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Amendment to the 2015-2016 Budget for Restricted Revenue and Expenses Relating to Federal and State Grants

Motion Carried. Yeas: Flickinger, Hance, Moon, Jr., Wilson, Wheeler Nays: None

Motion 9648 Consideration of Ratification of Bond Pricing General Obligation Unlimited Tax Refunding Bonds Series 2015

Motion was made by John Moon, Jr., seconded by Larry Wilson, for Ratification of Bond Pricing General Obligation Unlimited Tax Refunding Bonds Series 2015. Motion Carried. Yeas: Flickinger, Hance, Moon, Jr., Wilson, Wheeler Nays: None

Motion 9649 Consideration of Ratification of Bond Pricing Combined Fee Revenue Bonds, Series 2015

Motion was made by Dr. Ruede Wheeler, seconded by John Moon, Jr., for Ratification of Bond Pricing Combined Fee Revenue Bonds, Series 2015. Motion Carried. Yeas: Flickinger, Hance, Moon, Jr., Wilson, Wheeler Nays: None

Motion 9650 Consideration of Approval of Interlocal Agreement with Texas A&M University

Motion was made by Larry Wilson, seconded by Marie Flickinger, for Approval of Interlocal Agreement with Texas A&M University. Motion Carried. Yeas: Flickinger, Hance, Mims, Moon, Jr., Wilson, Wheeler Nays: None

Motion 9651 Consideration of Approval of the 2016 Board of Trustees Meeting Dates

Motion was made by John Moon, Jr., seconded by Dr. Ruede Wheeler, for Approval of the 2016 Board of Trustees Meeting Dates. Motion Carried. Yeas: Flickinger, Hance, Moon, Jr., Wilson, Wheeler Nays: None

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Informational Item on Over 65 and Disability Exemption

Informational item. Dr. Brenda Hellyer explained the informational item on Over 65 and Disability Exemption. No vote needed.

Motion 9652 Consideration of Construction Requests

Motion was made by John Moon, Jr., seconded by Brad Hance, for approval of the construction requests. Construction Request #1 Program Management Services $1,230,570 Construction Request #2 Furniture Consulting Services 65,000 Total: $1,295,570 Motion Carried. Yeas: Flickinger, Hance, Moon, Jr., Wilson, Wheeler Nays: None

Motion 9653 Consideration of Purchasing Requests

Motion was made by Marie Flickinger, seconded by Larry Wilson, for approval of the purchasing requests. Purchase Request #1 North Campus Baseball Facility - Total: - Motion Carried. Yeas: Flickinger, Hance, Moon, Jr., Wilson, Wheeler Nays: None

Motion 9654 Consent Agenda

Motion was made by Larry Wilson, seconded by Marie Flickinger, to approve the consent agenda. Dan Mims commented on Item A, Approval of the Minutes for the August 17, 2015 Board Workshop and Regular Board Meeting. He explained that the Board Chair does not officially vote on items. The Chair normally votes if there is a tie or if he/she want to specifically acknowledge support on an item. Dan Mims wanted it noted in the minutes that he supports the 2015 Bond Order. Thus for motion 9641, the vote is documented as 7 for, 0 against.

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Motion Carried. Yeas: Flickinger, Hance, Moon, Jr., Wilson, Wheeler Nays: None

Adjournment:

Meeting Adjourned at 7:57 p.m.

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Item “B” Regular Board Meeting October 5, 2015

Consideration of Approval of Budget Transfers

ADMINISTRATION RECOMMENDATION/REPORT The Chancellor recommends that the Board of Trustees approve budget transfers for 2014-2015 which have been made in accordance with State accounting procedures. BACKGROUND Adoption of the budget by the Board of Trustees in August of each year serves as the authorization to expend funds for the next fiscal year. The budget is adopted by functional classification (or cost elements: Instruction, Academic Support, Student Services, Institutional Support, and Operation and Maintenance of Plant) as defined by the National Association of College and University Business Officers (NACUBO). Realizing that the budget is a viable document that reflects the evolving needs of the College in terms of meeting goals and objectives, occasional movement of budgeted funds between cost elements is desirable and warranted. The budget transfers under consideration represent previously authorized expenditures that are requested to be reclassified from one cost element to another cost element. IMPACT OF THIS ACTION Approval of the budget transfers will allow the College to more effectively utilize existing resources in fulfilling its instructional objectives. BUDGET INFORMATION (INCLUDING ANY STAFFING IMPLICATIONS) This request is a reclassification of existing authorizations. MONITORING AND REPORTING TIMELINE None ATTACHMENTS Attachment 1 – Budget Transfers RESOURCE PERSONNEL Ken Lynn 281-998-6306 [email protected] Mini Izaguirre 281-998-6347 [email protected]

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ELEMENT OF COST DEBIT CREDITDISTRICT

INSTRUCTION - - PUBLIC SERVICE 19 - ACADEMIC SUPPORT - 2,500 STUDENT SERVICES - - INSTITUTIONAL SUPPORT 93,901 2,000 PHYSICAL PLANT 403,270 403,270 AUXILIARY ENTERPRISES - 19

CENTRALINSTRUCTION 257,695 377,643 PUBLIC SERVICE - - ACADEMIC SUPPORT - 85,472 STUDENT SERVICES - - INSTITUTIONAL SUPPORT - - PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

NORTHINSTRUCTION 170,305 73,369 PUBLIC SERVICE - - ACADEMIC SUPPORT 320 13,261 STUDENT SERVICES - - INSTITUTIONAL SUPPORT - - PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

SOUTHINSTRUCTION 305,636 290,139 PUBLIC SERVICE - - ACADEMIC SUPPORT - - STUDENT SERVICES 16,903 375 INSTITUTIONAL SUPPORT - - PHYSICAL PLANT - - AUXILIARY ENTERPRISES - -

1,248,048 1,248,048

SAN JACINTO COLLEGE DISTRICTBudget Transfers For The October 2015 Board Meeting

Budget Transfers Related to Fiscal Year 2014 - 2015

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Item “D” Regular Board Meeting October 5, 2015 Approval of the Affiliation Agreements

RECOMMENDATION Recommend Board approval of the following Affiliation Agreements: North Campus Department Affiliation Entity Associate Degree Nursing / Vocational Nursing University General Associate Degree Nursing / Vocational Nursing Healthbridge Children’s Hospital RATIONALE The Affiliation Agreements were reviewed by the College’s external legal counsel. FISCAL IMPLICATIONS TO THE COLLEGE N/A CONTACT PERSONNEL Daniel J. Snooks, Attorney Laurel Williamson 281-998-6184 [email protected]

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Item “E” Regular Board Meeting October 5, 2015

Approval of the Next Regularly Scheduled Meeting

RECOMMENDATION The next regularly scheduled meeting of the Board of Trustees will be Monday, November 2, 2015.

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