Board of Trustees Meeting Agenda

June 10, 2019 6:00p.m. Location: Community Meeting Room

Library Board members, please bring your e-meeting packet with you! Please notify Library Board President Kim Moretti or Lara Lorenzi llorenzi@ccls.org, by Monday morning if you are unable

to attend the meeting. The meeting will be chaired by Kim Moretti.

Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves

I. Call to order, roll II. Public welcome – All general public comments limited to 5 minutes III. Consent Agenda 2 minutes

a. Minutes b. Director’s Report c. Youth Services Report d. Adult Services Report e. Development Report f. Statistics g. Financials

IV. New Business - Discussion Items a. Updates from 5/16 PASD board meeting/budget vote- Lara Lorenzi 5 minutes b. Officer Nominations for 19/20- Kim Moretti 5 minutes c. 2019-2020 budget update/review/vote- Lara Lorenzi 10 minutes d. Other new business 5 minutes

V. Old Business – Discussion Items a. Banking/CD information- Don Titus 5 minutes b. Other old business? 5 minutes

VI. Public Comments on Meeting – Limit 3 minutes per person VII. Executive Session Move to Executive Session – to meet with an attorney or other professional advisor to discuss agency business, which, if discussed in public, would lead to the disclosure of information protected by law.

VIII. Next meeting Monday July 8, 2019 – /Adjournment

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Director’s Report submitted by: Lara Lorenzi June 2019 Library Board of Trustees Meeting Informational Updates:

• The library was closed on Monday May 27th for Memorial day. • I attended the May 16, 2019 PASD Board meeting where the vote was taken for the 2019/202 budget. There were a

few amendments that were voted on as well. I am happy to share that the libraries funding was reinstated and we are receiving the same funding amount as last year. Originally $30,000 was being cut from our funding from PASD for the 2019/2020 year. We are very appreciative for the PASD school board members who voted in favor of reinstituting our funding levels. The PASD board also voted to start all-day kindergarten starting August 2019. This is a big change for the school district and many are very pleased this change will be happening. If you would like to see the full meeting, please go to the PASD website and view it on phantom tv.

• Along with completing annual reviews, I am working on earned leave amounts/letters for all the employees along with information needed by the personnel department at PASD to ensure every employee is receiving the correct time they have earned. I’m wrapping up end of the year personnel items and look forward to our new year.

• I will be away on vacation the week of June 17th. While I’m away Christine Nicholson will be in charge of the building and the individual department heads will be in charge of their departments. I will be in the country so I can be reached in emergency incidents but I will not be checking my e-mail while I’m out of the office.

• We will once again be running the employee summer reading raffle. This is for employees only and is a fun morale booster in the summer.

• Since June is the end of our year, I will be working with Sara to make sure we have as many year invoices in hand, processed and paid by the end of June. We will have 3 check batches in June, to make sure we have everything in hand processed and ready to end our year.

Personnel Updates: • Fulltime employee health benefit enrollment forms/information was given to to all full time employees for the

2019/2020 year. Each employee who is eligible for benefits is responsible for their enrollment. • One of our passport agents will be out for at least the next 2 weeks, she underwent surgery and is at home recovering.

We expect a full and healthy recovery. Once she is ready to resume her work schedule, she will let us know. In the meantime, her hours are being covered by other agents.

Facilities Update: • Routine maintenance has been performed by PASD. • Currently still on-going. Some of the lights in the children’s library are being replaced with brighter LED lights. This is

project has been in the works for some time and we are excited to see the lights getting swapped out. The lower level is quite dark and the new lighting really brightens up the space.

• Blake Emmanuel has been keeping an eye on our flower garden and was able to get us some mulch. She came to the library and completed all the weeding and spread the mulch as well. The garden looks beautiful. If you see her, please be sure to share our gratitude for all her work and continued work on the garden. It’s greatly appreciated. I have also thanked her in person.

• The elevator stopped working 5/16/19 and again on 5/23/19. PASD is aware of the situation. When the elevator is stuck, it has generated a loud buzzing noise from the elevator room along with the doors being stuck in the open position and no one can use the elevator. The floor signals have also not been working on the elevator. We have reset the elevator and that has been a good temporary fix to the issue. In the meantime, it is operational but we are hoping a more permanent fix will happen. We were told by the elevator repair company that we need to wait for the issue to

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occur again and not reset it. They won’t be able to diagnose the issue unless it’s left alone when it happens. What that occurs again, we have been given direct contact information for the PASD employees we are to call. They are well aware of the situation and we are all working together to get this issue resolved.

• I noticed that the sink in bathroom 1 on the upper level was coming off the wall. It appears that someone was standing on the sink to get to the window in that bathroom. PASD will be out during the next week to reattach the sink to the wall. It’s operational and not in danger of falling off, but it is loose. I have talked with our circulation assistants to make sure only 1 person is using the bathroom at a time.

Statistical updates: Door Count:

• Door Count YTD: o July 2016 –June 2017: 112,448 o July 2017-June 2018: 130,553 o July 2017-May 2018: 118,258 o July 2018- May 2019: 112,163

• Door Count Current month: • March

o March 2018: 9,837 o March 2019: 9,378

This is a 5% decrease over last year. • April

o April 2018: 11,051 o April 2019: 10,604

This is a 4% decrease over last year. • May

o May 2018: 10,676 o May 2019: 10,021

This is a 6 % decrease over last year. E-Material Circulation: (Circulation calculated by patron’s home library.)

• March o E-Book: 2,463 o E-Audio: 1,456 o Total: 3,919

• April o E-Books: 2,298 o E-Audio: 1,475 o Total: 3,773

• May o E-Books: 2,432 o E-Audio: 1,544 o Total: 3,976

Chester County Library System Updates:

• Joe Sherwood will be attending our July board meeting. If we have questions regarding this items, this would be a good time to talk with him about it and get clarification on any questions we might have.

• The Chester County District Aid budget was approved at the May 2019 DLM meeting. • We have renewed our e-magazine subscriptions for the year and are helping the other member libraries to add People

magazine to the platform. • Legislative Breakfast is scheduled for Friday September 20th at Chester County Library-Exton. Invitations will be sent

out closer to the event date. If you can attend, please do. It’s important to meet our legislators.

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Computer updates:

• Tech services was in late May 2019 to replace our access points for our wireless internet service. This is routine maintenance for the devices. There will be minimal to no impact on wireless connections during this process. The system will be down a few minutes at most and will take place before the library opens to the public.

• Tech services has completed another computer update and everything went relatively smoothly. • We are working with tech services to ensure that Christine Nicholson can view our security cameras from her

desktop. During our last updates, its been difficult to pull the camera information/software on the various computers it was on in the past. Moving forward, I will be looking to see how we can upgrade the camera software and see what other options we have moving forward. This could potentially be a costly upgrade. I will keep you all posted on what we find out.

State Updates: Due to pending renovations to the Forum Building, the State Library of Pennsylvania is closed from June 1, 2019 through June 30, 2019. It will reopen Monday, July 1, 2019 at its temporary Capitol Campus location on the Plaza Level of the Keystone Building. (400 North Street, Harrisburg). We expect to be at this location for the next two (or more) years until renovations at the Forum Building are complete. While closed, the reading rooms will be closed for patron use and all interlibrary loan services will be suspended.

Meetings Attended: Date Meeting/Outreach/Training 5/14 Chamber luncheon at Phoenixville Country Club 5/16 Rotary

PASD Board Meeting 5/18 Library Closed 5/20 Meeting with Judge of Elections 5/22 HUB at PASD Admin Offices Meeting with Mark Pinto & Karen Bearden Safety Meeting at PASD Admin Offices 5/23 Lunch meeting with Toni Vennettilli and Chris Porcelli at RiverCrest gold club and preserve/special events 5/27 Library closed- Memorial Day 5/29 Webinar- Harassment Prevention 5/30 Rotary 5/31 Bridges out of Poverty Seminar- Colonial Theater 6/4 District Librarians meeting- Exton 6/6 Rotary

Youth Services Report for May 2019

June 2019 Board Meeting

Community Outreach & Partnerships

Weekly Outreach to area preschools in May.

PACLC Preschool has monthly visits to library for story time.

Class visits consisting of library tours: Holy Family: Pre-K Class, May 17 First Grade, May 30

Preschool, May 31

Two class visits by Barkley Fourth Grade: May 29.

Programming Overview-Special Events Held in May: Regular preschool programming was ongoing, ended for school-year 2018-19 on May 30.

Mother Goose Magic: Saturday, May 11, 2019, 3:00-3:45 PM, All ages & families.

Science in the Summer: Registration was at Noon on Wednesday, May 15, 2019 Theme: The Science of Me.

Young Adults Teen Writer’s Group was held on Tuesdays during May.

NEW! Teen Dungeons and Dragons Group: Began Saturday, April 20 (will be held each Saturday thereafter unless noted otherwise), 1:30-4:30 PM, Grades 8-12. This was an introductory meeting for game explanation and character creation. Novice and experienced players are welcome. Drop-in; No registration needed.

Future Special Programming- June 2019 There will be a reduced program schedule as we are preparing for summer programs and events:

1-2-3 Learn with Me and 3-4-5 Beehive will begin June 3, and run daily through June 11.

Summer STEAM programs will be held at the Phoenixville Area Middle School, June 17-20, with a different art activity each day.

Science in the Summer – The Science of Me will be held at the PASD Middle School June 24-27.

Young Adults

Dungeons & Dragons: Leader is seeking a leader to keep the program running through the summer. Teen Writing Group will break for the summer.

Planning for Future Programming

Spring program/event planning is ongoing.

Summer planning is proceeding: summer programs are being arranged, Thrilling Thursday events are booked, etc. The theme for Summer 2019 will be A Universe of Stories.

Accessibility Children’s Library Displays:

Themes: Children’s Book Week Staff Picks (through May), Mother Goose Day & Month; Star Wars Day, May 4 (along with D. Vader Standup); Comic Book Day, May 5; Teacher Appreciation Day, May 8; Mother’s/Father’s Day, May 12/June 16; Biographer’s Day, May 16; Aladdin Display, May 27. Additional Displays: New Non-fiction, PlayAway devices, Launchpads, oversized books, story collections books.

Author/Illustrator Displays: Bruce Coville, Margaret Wise Brown, L. Frank Baum, Susan Cooper, Michael Rosen, Arnold Lobel, Mary Pope Osborne, Debbie Dadey, Leo Lionni, Audrey & Don Wood, Christopher Paul Curtis, Eoin Colfer, Blue Balliett, Gary Paulsen, Scott O’Dell, Richard Scarry, Kadir Nelson, Jeremy Tankard, I Survived and Dear America, Royal Diaries historical fiction. We are featuring various magazines as well.

Ongoing: 2019 One Book Every Young Child: Barnyard Banter by Denise Fleming and Not A Box by Antoinette Portis.

Million Page Challenge poster display for PASD. Classes

Raising Literate Children Begins at Birth, May 14, at Upper Merion Library, with R. Livsey.

Be More Productive, May 23, at Chester County Library.

Meetings

Phoenixville Circulation Staff, May 8.

Interview meeting with M. Snyder, May 7, to hire for summer.

With I. Chikkala, May 25, regarding Mathtastic Class.

With K. Hayde, May 14, regarding summer programs.

Children’s Librarians Meeting, May 28 at Chester County Library.

Coverage

Coverage at Circulation Desk: on as-needed basis.

1,000 Books Before Kindergarten: 151 children currently enrolled (3 new since April); 12 have completed the

program. Note: Changes in Preschool Programming. To better serve young age groups, 1-2-3 Learn with Me, has been changed to target ages 12-36 months. A new group, 4-5-6 Active Beehive, has been created to serve ages four through six to better serve children getting ready for preschool.

Monthly Statistics: Programs/Activities/Visits Attendance/Individuals

Preschool Programs

1-2-3 Learn With Me 8 259 Children/Adults

4-5-6 Active Beehive 4 53 Children/Adults

Block Party 1 16 Children/Adults

Preschool Yoga 2 32 Children/Adults

Preschool-Other 15 292 Children/Adults

Happy Feet Music Class 1 13 Children/Adults

Bi-lingual Story Time 1 10 Children/Adults

In-house Outreach: PACLC 1 33 Children/Adults

Outreach-Preschools 8 186 Children/Adults

School Age-Visiting Groups

Barkley 4th Grade 2 73 Children/Adults

Holy Family Pre-Kindergarten 1 21 Children/Adults

Holy Family First Grade 1 27 Children/Adults

Holy Family Preschool 1 17 Children/Adults

Mixed Ages

Mother Goose Magic 1 29 Children/Adults

Young Adult

Teen Writing Group 2 5 Young Adults

Subtotal of Programs 49 1,066 Children/Young Adults/Adults

Additional Teen Activity 1 18 Young Adult Participants/36 Guesses

Total Programs 50 1,084 Children/Young Adults/Adults

Computer Usage Statistics for May 2019: Internet Stations-Individual Usage:

Children’s: 184 desktop computer users. Total Children’s users: 214.

Young Adult: 81 users, plus 4 laptop sessions. Total Young Adult users: 53. AWE Literacy Station: 494 sessions, 229.5 hours, 28-minute average session. Respectfully submitted, Rebecca F. Krause, Director of Youth Services June 2019

May 2019

Adult Services Report

Regular Activities

Work weekly passport application acceptance shifts and schedule appointments.

Staffed Ask Here PA online chat reference service 5/28 for one hour.

Performed 3 notary acts.

Proctored 3 exams.

Meetings/Workshops/Other Events Attended

Circulation Staff meeting 5/8.

Met with prospective computer class teacher Corey Duefield 5/13.

Attended and spoke at Phx Rotary Club meeting 5/16.

Personnel-related meeting with Lara 5/22.

Staffed table for 2 hours at Phx YMCA’s Senior Health & Fitness Day 5/29.

Upcoming Special Programs/Events

Community Music School student performances 6/11.

“A Visit from Betsy Ross” with Carol Spacht 6/13.

AARP Smart Driver 8-Hour Class 6/13-14.

“LinkedIn Networking” class with Stephen Trimble 6/15.

“Reeves Park: A Victorian Gem” with Ryan Conroy, Phx Historical Society 6/17.

“Creating a Year-Round Buffet for Bees, Butterflies and Birds” with Sharon Richardson

6/18.

“The Chesapeake Bay: Our National Treasure” with Dick Calef 6/20.

Author Book Talk: Josephine Pasquarello: Love & Loyalty 6/24.

“Medicare 101” with Tom Wand & Margaret Ross, APPRISE 6/25.

Local Singer/Songwriters Concert 6/27.

“The Geography of Pennsylvania” with Paul Kelley 7/8.

Program/Event/Other Planning

Scheduling special programs for September and beyond.

Planning for annual employee reviews.

Seeking to cover passport acceptance hours of one of our dedicated Agents who has

fallen ill, by increasing/modifying hours of other Agents, including myself.

May Passport Application Acceptance Statistics

Appointments 325

Income $15,645

vs. April

Appointments 426

Income $20,410

May Computer Use Statistics

Laptop Users 57

Adult Internet Stations Individual Users 862

Mobile Printing Users 19

Mobile Hotspot Checkouts 37

Museum Pass Checkouts 42

vs. April

Laptop Users 55

Adult Internet Stations Individual Users 953

Mobile Printing Users 13

Mobile Hotspot Checkouts 27

Museum Pass Checkouts 45

May Program Statistics

Program Attendance

One-on-One Computer Tutoring appointments 13

Phoenixville Tech Group 15 (3 sessions)

Career Success Group 26 (3 sessions)

Individual Resume/Interviewing Assistance appointments 2

Mobile Workforce Navigator appointments 15

ESL Conversation Group 9 (3 sessions)

Phoenixville Senior Center Book Club 11

Books on Tap 12

Phoenix Book Club 12

Phoenix Fiction Writers 8 (2 sessions)

Legal Outreach Clinic appointments 5

“Apollo 50” webinars 5/2 & 5/16 3

“The Role of Seeds in Society and Culture” 5/2 16

“Facebook 101” 5/4 5

“Make Your Own Acrylic Painting” 5/7 12

Movie Night: “Stan & Ollie” 5/9 26

“…Parenting a Child with Special Needs” 5/13 3

“Nature on Display: The Wissahickon Valley: A Photographic Experience”

5/16

21

Joe Kenney Trio concert 5/20 14

“Hearing Help: When Hearing Aids Aren’t Enough” 5/21 1

“Riding the Rails: 175 Years of Passenger Travel” 5/23 26

AARP Smart Driver Refresher class 5/24 13

“Reducing Pain and Inflammation” 5/28 8

“Caring for the Aging Pet” 5/30 16

Total Program Attendance: 292

Respectfully submitted,

Mark Pinto

Adult Services Director

www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013

Discover Your Community

Development Financial Report

(As of May 28th, for FY 18-19)

Individual Giving

Targeted Donors (Appeals) $17,475.50 Unsolicited Gifts (Donations) $6,518.52 Restricted ($453.61)

Children $308.61 General $145.00 Corporate Engagement

Matching Gifts *Pending info 3rd Party Fundraising *Pending info Sponsorship *Pending info Civic $245.84

Foundation & Grants Grants $18,100.00 Special Events Projects/Events $50,698.99

*Pending info – this information is not readily available. We are currently in the process of identifying and calculating this revenue source so we can keep track of it for future reporting

and goal setting.

www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013

Discover Your Community

Development Report Continued

Authors Brunch

Author: Karin Slaughter Sunday, August 25th 2019 RiverCrest Golf Club and Preserve Noon to 3pm Revenue Sources -

Ticket Sales: Sponsorship:

Exelon $2,500 Submitted 5/29

Wine, Wit & Wisdom

Author: TBD Thursday, November 7th 2019 RiverCrest Golf Club and Preserve Time: TBD

Updates

PK believes we will confirm John Grisham’s availability sometime this month. We will submit a list of backup authors as a plan B.

176 auction letters have been mailed to businesses in preparation for the event.

Met with Kim to discuss committee dynamics and responsibilities.

First Committee Meeting: TBD

Revenue

Attendees 75 100 116 125 150 175 200

Ticket Sales Total $4,875.00 $6,500.00 $7,540.00 $8,125.00 $9,750.00 $11,375.00 $13,000.00

Proceeds $1,068.75 $1,425.00 $1,653.00 $1,781.25 $2,137.50 $2,493.75 $2,850.00

Left Over Book Costs $1,781.25 $1,187.50 $807.50 $593.75 $0.00 $0.00 $0.00

Total -$712.50 $237.50 $845.50 $1,187.50 $2,137.50 $2,493.75 $2,850.00

Expenses

Ticket Price $65.00

Event Expenses $50.75

Books (150) $23.75 $4,750

Brunch $27.00

Proceeds $14.25

www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013

Discover Your Community

Development Report Continued Grants

Vanguard Hometown Grant $5,000 Awarded Walter J. Miller Trust $7,000 Pending

PCHF $20,000 Submitted 6/1 Rite Aid Foundation – Kids Cent $5,000 Application

CCCF $7,500 Application

3rd Party Fundraiser Black Lab Bistro 6/27 10% off meal and additional 10% of bill goes to the Library *must mention library to receive 10% & donation Networking & Meetings: BB&C Graphics – Kim Hansen Towne Book Center & Café – PK Sindwani, owner and Kit Little, Director of Marketing Chester County Community Foundation – Beth Harper, VP of Philanthropy Services Phoenixville Community Health Foundation – Lou Beccaria GiveSmart – Alison Kurtz, Senior Account Executive Short Edition – Loïc Giraunt, Business Development Manager

Phoenixville Rotary Chamber Event

www.phoenixvillelibrary.org | 183 Second Avenue | Phoenixville, PA 19460 | 610-933-3013

Discover Your Community

Marketing Report Social Media

Facebook - Analytics (May 9th – June 5th)

237 Post Engagement (The number of times people have engaged with the posts through likes, comments and shares and more.)

1,301 People Reached (The number of people who had any posts from your Page enter their screen, broken down by total, organic and promotions.)

12 New Page Follows (The number of new people who have followed your Page broken down by paid and non-paid. This number is an estimate and may not be precise.)

Twitter (Market Strategy TBD)

Marketing Committee Meeting Date: set for Friday, June 21st To discuss Marketing Strategy Event marketing timeline Author Brunch save the date - 6/12/19 (11 weeks out) Author Brunch tickets go live - 7/10/19 (7 weeks out)

Wine, Wit & Wisdom Save the Date – TBD (Event Nov. 7th)

Wine, Wit & Wisdom tickets go live – TBD (Event Nov. 7th)

10:24 AM 06/05/19 Cash Basis

Phoenixville Public Library Balance Sheet Prev Year Comparison

As of May 31, 2019

Page 1 of 2

May 31, 19 May 31, 18 $ Change % Change

ASSETS

Current Assets

Checking/Savings

100 · Phoenixville Federal Savings #1

100.1 · Operating Checking (040016792) 23,990.40 50,793.08 -26,802.68 -52.77%

100.2 · Operating Money Market 352,168.51 331,717.58 20,450.93 6.17%

100.3 · Operating Credit Card Receipts 17,571.29 13,995.94 3,575.35 25.55%

Total 100 · Phoenixville Federal Savings #1 393,730.20 396,506.60 -2,776.40 -0.7%

105 · Petty Cash

105.6 · Paypal 5,369.00 0.00 5,369.00 100.0%

105 · Petty Cash - Other 500.00 500.00 0.00 0.0%

Total 105 · Petty Cash 5,869.00 500.00 5,369.00 1,073.8%

106 · Circulation Cash 500.00 500.00 0.00 0.0%

Total Checking/Savings 400,099.20 397,506.60 2,592.60 0.65%

Other Current Assets

130 · Prepaid Expenses 8,509.00 3,205.00 5,304.00 165.49%

140 · Accounts Receivable - Other 0.00 13,398.00 -13,398.00 -100.0%

Total Other Current Assets 8,509.00 16,603.00 -8,094.00 -48.75%

Total Current Assets 408,608.20 414,109.60 -5,501.40 -1.33%

Fixed Assets

150 · General Fixed Assets

150.1 · Leasehold Improvements

150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%

150.1.2 · General 0.06 0.06 0.00 0.0%

Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%

150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%

150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%

Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%

Total Fixed Assets 0.24 0.24 0.00 0.0%TOTAL ASSETS 408,608.44 414,109.84 -5,501.40 -1.33%

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

201 · Accounts Payable 2,808.51 -343.49 3,152.00 917.64%

220 · Credit Card Payables 717.50 717.50 0.00 0.0%

Total Accounts Payable 3,526.01 374.01 3,152.00 842.76%

Other Current Liabilities

221 · Accounts Payable - Other 0.01 0.01 0.00 0.0%

230 · Employee Costs Payable

230.5 · Accrued Vacation 7,358.00 5,905.00 1,453.00 24.61%

230.1 · Salaries Payable 14,412.95 13,256.95 1,156.00 8.72%

Total 230 · Employee Costs Payable 21,770.95 19,161.95 2,609.00 13.62%

Total Other Current Liabilities 21,770.96 19,161.96 2,609.00 13.62%

10:24 AM 06/05/19 Cash Basis

Phoenixville Public Library Balance Sheet Prev Year Comparison

As of May 31, 2019

Page 2 of 2

May 31, 19 May 31, 18 $ Change % Change

Total Current Liabilities 25,296.97 19,535.97 5,761.00 29.49%

Total Liabilities 25,296.97 19,535.97 5,761.00 29.49%

Equity

310 · Contributed Capital 0.24 0.24 0.00 0.0%

319 · Net Assets 271,946.73 274,216.52 -2,269.79 -0.83%

Net Income 111,364.50 120,357.11 -8,992.61 -7.47%

Total Equity 383,311.47 394,573.87 -11,262.40 -2.85%TOTAL LIABILITIES & EQUITY 408,608.44 414,109.84 -5,501.40 -1.33%

10:46 AM 06/05/19 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2018 through May 2019

Page 1 of 5

Jul '18 - May 19 Budget $ Over Budget % of Budget Last Year

Ordinary Income/Expense

Income

400 · Appropriations

400.1 · Appropriation - P.A.S.D. 567,305.00 566,411.00 894.00 100.16% 567,305.00

400.2 · Appropriation - County 71,175.94 71,000.00 175.94 100.25% 71,978.16

400.3 · Appropriation - State 85,366.63 86,000.00 -633.37 99.26% 87,110.03

400.4 · Appropriation - Charlestown Tws 5,671.00 5,500.00 171.00 103.11% 5,671.00

400.5 · Appropriation - Schuylkill Twp 1,500.00 1,500.00 0.00 100.0% 1,500.00

Total 400 · Appropriations 731,018.57 730,411.00 607.57 100.08% 733,564.19

412 · Development Income

412.1 · Grants 18,250.00 25,000.00 -6,750.00 73.0% 31,587.60

412.2 · Projects/Events 50,698.99 50,000.00 698.99 101.4% 43,994.77

412.3 · Annual Appeal 17,535.50 17,500.00 35.50 100.2% 12,515.00

412.4 · Donations

412.4.1 · Unrestricted 6,720.93 10,000.00 -3,279.07 67.21% 10,082.66

412.4.2 · Restricted - General 145.00 3,000.00 -2,855.00 4.83% 150.00

412.4.3 · Restricted - Children's 308.61 3,000.00 -2,691.39 10.29% 269.77

Total 412.4 · Donations 7,174.54 16,000.00 -8,825.46 44.84% 10,502.43

412.5 · Civic Organizations 245.84 1,500.00 -1,254.16 16.39% 684.12

Total 412 · Development Income 93,904.87 110,000.00 -16,095.13 85.37% 99,283.92

420 · Operations Income

420.10 · Notary Services 117.00 0.00 117.00 100.0% 0.00

420.9 · Hot Spots 3,233.00 3,500.00 -267.00 92.37% 3,408.00

420.1 · Fines 19,492.87 25,000.00 -5,507.13 77.97% 21,912.27

420.2 · Passport Applications 134,061.05 115,000.00 19,061.05 116.58% 106,378.50

420.3 · Interest 1,150.21 1,500.00 -349.79 76.68% 1,076.09

420.4 · Items Sold 3,865.58 3,000.00 865.58 128.85% 2,684.28

420.5 · Lost Books 2,616.17 2,500.00 116.17 104.65% 2,332.60

420.6 · Other (Copier, etc.) 4,908.47 6,000.00 -1,091.53 81.81% 5,479.96

420.7 · Rentals/Community Room 250.00 0.00 250.00 100.0% 725.00

420.8 · Rentals/Collection

420.8.1 · Library Income 14,072.72 15,000.00 -927.28 93.82% 15,378.00

10:46 AM 06/05/19 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2018 through May 2019

Page 2 of 5

Jul '18 - May 19 Budget $ Over Budget % of Budget Last Year

420.8.2 · PA Sales Tax -83.70 0.00 -83.70 100.0% -86.96

Total 420.8 · Rentals/Collection 13,989.02 15,000.00 -1,010.98 93.26% 15,291.04

Total 420 · Operations Income 183,683.37 171,500.00 12,183.37 107.1% 159,287.74

Total Income 1,008,606.81 1,011,911.00 -3,304.19 99.67% 992,135.85

Expense

500 · Adult Library

500.14 · Museum Passes 1,274.00 1,500.00 -226.00 84.93% 1,224.00

500.13 · Professional Develop. Material 894.47 900.00 -5.53 99.39% 855.47

500.1 · Books

500.1.1 · Physical Books 28,805.55 32,600.00 -3,794.45 88.36% 29,284.32

500.1.2 · E-Books 8,352.85 9,222.00 -869.15 90.58% 5,807.14

Total 500.1 · Books 37,158.40 41,822.00 -4,663.60 88.85% 35,091.46

500.2 · Magazines & Newspapers 6,349.00 5,200.00 1,149.00 122.1% 5,541.88

500.3 · Audios 6,795.44 7,250.00 -454.56 93.73% 6,704.87

500.4 · Videos 7,365.21 7,750.00 -384.79 95.04% 8,070.78

500.5 · Software 534.88 500.00 34.88 106.98% 372.51

500.6 · Reference 467.06 2,000.00 -1,532.94 23.35% 933.90

500.7 · Programs - Adult 4,108.00 4,800.00 -692.00 85.58% 5,018.92

500.8 · Program Supplies - Adult 2,031.48 2,000.00 31.48 101.57% 1,115.28

Total 500 · Adult Library 66,977.94 73,722.00 -6,744.06 90.85% 64,929.07

510 · Youth Library

510.1 · Books

510.1.1 · Physical Books 23,155.73 29,175.00 -6,019.27 79.37% 21,447.38

510.1.2 · E-Books 3,118.83 2,855.00 263.83 109.24% 1,819.20

Total 510.1 · Books 26,274.56 32,030.00 -5,755.44 82.03% 23,266.58

510.2 · Magazines 675.05 700.00 -24.95 96.44% 637.22

510.3 · Audios 2,718.68 2,750.00 -31.32 98.86% 2,526.18

510.4 · Videos 4,750.11 5,500.00 -749.89 86.37% 4,684.75

510.5 · Software 980.76 1,000.00 -19.24 98.08% 925.72

510.7 · Programs - Children 5,005.50 8,000.00 -2,994.50 62.57% 5,034.00

510.8 · Program Supplies - Children 4,412.47 6,000.00 -1,587.53 73.54% 4,412.53

510.13 · Young Adult - All 3,882.66 4,000.00 -117.34 97.07% 3,228.23

10:46 AM 06/05/19 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2018 through May 2019

Page 3 of 5

Jul '18 - May 19 Budget $ Over Budget % of Budget Last Year

510.14 · Programs - Young Adults 732.20 1,000.00 -267.80 73.22% 359.67

510.15 · Program Supplies - Young Adult 353.58 750.00 -396.42 47.14% 750.00

Total 510 · Youth Library 49,785.57 61,730.00 -11,944.43 80.65% 45,824.88

520 · Development Expense

520.8 · Donor Management 5,463.94 3,300.00 2,163.94 165.57% 3,465.00

520.1 · Annual Appeal 5,773.60 6,000.00 -226.40 96.23% 5,655.00

520.3 · Special Events 37,254.68 22,500.00 14,754.68 165.58% 16,350.10

520.5 · Marketing 1,029.45 2,500.00 -1,470.55 41.18% 1,321.06

Total 520 · Development Expense 49,521.67 34,300.00 15,221.67 144.38% 26,791.16

530 · Administration

530.1 · General

530.1.1 · Audit/Form 990 7,800.00 7,500.00 300.00 104.0% 7,500.00

530.1.2 · Library Board Expenses 2,845.75 2,500.00 345.75 113.83% 1,617.00

530.1.3 · Staff Development/Memberships 4,032.03 3,387.00 645.03 119.04% 1,217.82

530.1.4 · Insurance -1,326.00 1,500.00 -2,826.00 -88.4% 1,326.00

530.1.5 · Advertising 793.00 1,000.00 -207.00 79.3% 1,062.30

530.1.6 · Legal Expense 0.00 5,000.00 -5,000.00 0.0% 0.00

530.1.7 · Credit Card Fees 2,206.57 3,000.00 -793.43 73.55% 3,589.54

530.1.8 · Marketing and Website 3,630.28 3,000.00 630.28 121.01% 1,589.37

530.1.9 · Miscellaneous 51.82 300.00 -248.18 17.27% 160.00

Total 530.1 · General 20,033.45 27,187.00 -7,153.55 73.69% 18,062.03

540 · Utilities

540.1 · Electricity 12,981.99 15,500.00 -2,518.01 83.76% 12,055.48

540.2 · Gas 3,648.64 3,000.00 648.64 121.62% 2,910.30

540.3 · Telephone 6,038.70 5,500.00 538.70 109.8% 5,994.53

540.4 · Trash Collection 348.00 400.00 -52.00 87.0% 329.50

540.5 · Water & Sewer 1,388.44 1,350.00 38.44 102.85% 951.94

Total 540 · Utilities 24,405.77 25,750.00 -1,344.23 94.78% 22,241.75

550 · Computer Expense

550.2 · Hardware 1,383.36 4,000.00 -2,616.64 34.58% 6,767.21

550.4 · Software 657.09 1,000.00 -342.91 65.71% 5,460.00

550.5 · Software Maintenance 642.35 1,000.00 -357.65 64.24% 1,358.00

10:46 AM 06/05/19 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2018 through May 2019

Page 4 of 5

Jul '18 - May 19 Budget $ Over Budget % of Budget Last Year

550.6 · Supplies 2,575.91 3,000.00 -424.09 85.86% 2,502.95

Total 550 · Computer Expense 5,258.71 9,000.00 -3,741.29 58.43% 16,250.15

560 · Other Supplies and Expense

560.1 · Collection Maintenance 2,658.72 4,000.00 -1,341.28 66.47% 3,602.14

560.2 · Library 4,403.23 5,000.00 -596.77 88.07% 4,082.95

560.3 · Office 3,911.97 4,500.00 -588.03 86.93% 3,703.20

560.4 · Postage 6,748.13 6,500.00 248.13 103.82% 6,332.14

Total 560 · Other Supplies and Expense 17,722.05 20,000.00 -2,277.95 88.61% 17,720.43

570 · Equipment Leasing/Rental 8,087.23 8,000.00 87.23 101.09% 8,838.03

580 · Buildings & Grounds

580.1 · Maintenance

580.1.1 · Buildings 0.00 500.00 -500.00 0.0% 0.00

580.1.2 · Grounds 700.00 1,000.00 -300.00 70.0% 905.00

Total 580.1 · Maintenance 700.00 1,500.00 -800.00 46.67% 905.00

580.5 · Janitorial Expense

580.5.1 · Service 15,050.00 16,000.00 -950.00 94.06% 16,430.00

580.5.2 · Supplies 3,383.01 3,000.00 383.01 112.77% 2,823.99

Total 580.5 · Janitorial Expense 18,433.01 19,000.00 -566.99 97.02% 19,253.99

580.7 · Minor Improvements and Repairs 0.00 500.00 -500.00 0.0% 1,335.02

Total 580 · Buildings & Grounds 19,133.01 21,000.00 -1,866.99 91.11% 21,494.01

Total 530 · Administration 94,640.22 110,937.00 -16,296.78 85.31% 104,606.40

610 · Salaries & Benefits

610.1 · Salaries

610.1.1 · Full-Time 355,901.10 395,328.00 -39,426.90 90.03% 329,955.36

610.1.2 · Part-Time 97,500.52 102,373.00 -4,872.48 95.24% 90,424.42

610.1.3 · Passport Agents 14,656.84 16,309.00 -1,652.16 89.87% 12,499.38

610.1.4 · Consultants 3,473.16 6,698.00 -3,224.84 51.85% 5,834.64

Total 610.1 · Salaries 471,531.62 520,708.00 -49,176.38 90.56% 438,713.80

610.2 · Social Security Expense 34,711.12 39,821.00 -5,109.88 87.17% 32,090.94

610.3 · Employee Benefit Expense

610.3.2 · H.S.A. Contribution 6,000.00 9,000.00 -3,000.00 66.67% 8,000.00

610.3 · Employee Benefit Expense - Other 57,001.77 86,039.00 -29,037.23 66.25% 75,042.59

10:46 AM 06/05/19 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2018 through May 2019

Page 5 of 5

Jul '18 - May 19 Budget $ Over Budget % of Budget Last Year

Total 610.3 · Employee Benefit Expense 63,001.77 95,039.00 -32,037.23 66.29% 83,042.59

610.4 · Retirement Expense 64,674.27 76,654.00 -11,979.73 84.37% 75,170.92

Total 610 · Salaries & Benefits 633,918.78 732,222.00 -98,303.22 86.58% 629,018.25

Total Expense 894,844.18 1,012,911.00 -118,066.82 88.34% 871,169.76

Net Ordinary Income 113,762.63 -1,000.00 114,762.63 -11,376.26% 120,966.09

Other Income/Expense

Other Expense

750 · Non-Operating Expense

750.1 · Furniture, etc. 1,977.09 0.00 1,977.09 100.0% 608.98

750.8 · Other 421.04 0.00 421.04 100.0% 0.00

Total 750 · Non-Operating Expense 2,398.13 0.00 2,398.13 100.0% 608.98

Total Other Expense 2,398.13 0.00 2,398.13 100.0% 608.98

Net Other Income -2,398.13 0.00 -2,398.13 100.0% -608.98Net Income 111,364.50 -1,000.00 112,364.50 -11,136.45% 120,357.11

2019-2020 Board meeting dates: The Phoenixville Public Library Board meets the second Monday of each month. The meetings start at 6pm and are normally held in the community meeting room on the lower level of the library.

This year’s meeting dates are as follows:

July 8, 2019

August 12, 2019

September 9, 2019

October 14, 2019

November 11, 2019

December 9, 2019

January 13, 2020

February 10, 202

March 9, 202

April 13, 2020

May 11, 2020

June 8, 2020