1701 East Front Street

Traverse City, MI 49686

(231) 995-1010

trustees@nmc.edu

Board of Trustees www.nmc.edu/trustees

Meeting Agenda Monday, March 23, 2015

at NMC Hagerty Center, 715 E. Front Street

5:00 p.m. Dinner with Student Government Association – Room D

5:30 p.m. Regular Meeting – Room C

I. GENERAL BUSINESS

A. Call to Order

B. Roll Call

C. Pledge of Allegiance

D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements

II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be

accessed on the nmc.edu Board of Trustees website.)

E. Student Government Association Presentation—SGA members

F. Enrollment Report—Chris Weber, Vice President for Enrollment Management and

Student Services

G. Financial Report—Vicki Cook, Vice President of Finance and Administration

H. Compensation/Classification Implementation Status Report—Marguerite Cotto, Vice

President for Lifelong and Professional Learning

I. MCCA Board of Directors Spring Meeting Report—Kennard Weaver, Board

Representative

J. Policy Committee Report—Cheryl Follette, Chair

K. Fellows Nomination Committee—Cheryl Follette, Committee Representative

L. BBQ Board Report—Marilyn Dresser, Board Representative

M. Foundation Report—Doug Bishop, Board Representative

N. Legislative Issues Report— Timothy Nelson, President

III. UPDATES

O. Board Chair Update—Doug Bishop, Chair

P. President’s Update—Timothy Nelson, President

IV. DISCUSSION ITEMS

Q. Property Exchange

R. EDUStaff Personnel Third Party Contractor

Northwestern Michigan College provides lifelong learning

opportunities to our communities.

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1701 East Front Street

Traverse City, MI 49686

(231) 995-1010 trustees@nmc.edu

Board of Trustees http://www.nmc.edu/trustees/

March 23, 2015 Meeting Agenda

Page 2

Posted Friday, March 20, 2015, 3:00 p.m.

V. PUBLIC INPUT

Request forms for public input are available at the meeting location. Any individual of the

public may speak for up to three (3) minutes. The Board will not receive public input from

individuals unless they are present at the meeting. The Board will take public remarks into

consideration, but will not comment at time of input.

VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)

These items will be adopted as a group without specific discussion. When approving the

meeting agenda, any Board member may request that a consent agenda item be moved to the

regular agenda for discussion or questions.

Recommend that the following items be approved:

S. Minutes of the February 23, 2015, regular meeting

T. Contributions for February 2015

VII. ACTION ITEMS

U. New Board of Trustees Policy A-108.00 (Pursuant to Policy A-106.00 Other)

Board Policy Committee Recommendation for approval of new Board Policy A-108.00

Board of Trustees Electronic Communications as presented, on a second-reading basis.

V. Amendment of Policy A-105.00 (Pursuant to Policy A-106.00 Other)

Board Policy Committee Recommendation for approval of amendment to Board Policy

A-105.00 Consent Agenda Items as presented, on a second-reading basis.

W. Line of Credit Renewal (Pursuant to Policy A-106.00 Finance)

Recommend authorization for renewal of the $2 million line-of-credit with Fifth Third

Bank.

X. Appointment of Fellows (Pursuant to Policy A-106.00 Other)

Recommend that Bruce Byl be appointed Fellow of Northwestern Michigan College with

all honors and privileges pertaining thereto.

Y. Discontinuation of CIT General Program (Pursuant to Policy A-106.00 Educational

Services)

Recommend approval to discontinue the current Associate in Applied Science in

Computer Information Technology—General Program.

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1701 East Front Street

Traverse City, MI 49686

(231) 995-1010 trustees@nmc.edu

Board of Trustees http://www.nmc.edu/trustees/

March 23, 2015 Meeting Agenda

Page 3

Posted Friday, March 20, 2015, 3:00 p.m.

Z. Community College Skilled Trades Equipment Fund (Pursuant to Policy A-106.00

Finance)

Recommend authorization for administration to enter into contracts for the purchase of

equipment and facilities modifications, as detailed in the Community College Skilled Trades

Fund “Price Proposal” submitted to the Michigan Strategic Fund as part of the CCSTEF grant

submission. Total grant funds and authorization request is $2,775,235, with $2,078,174 funded

from the State of Michigan Strategic Fund and $697,061 funded from the NMC Plant fund.

VIII. REVIEW OF FOLLOW-UP REQUESTS

Confirm requests made by the Board that require administrative follow-up for information to be

provided to the Board at a later date.

IX. ADJOURNMENT

Upcoming Board Meeting Dates: All board meetings are open to the public.

April 20, 2015, Oleson Center, 1881 College Drive (3rd Monday)

May 18, 2015, , Oleson Center, 1881 College Drive (3rd Monday due to holiday)

June 22, 2015, Great Lakes Campus Room 112, 715 E. Front Street

July 27, 2015 - Great Lakes Campus Room 112, 715 E. Front Street

August 24, 2015 - Great Lakes Campus Room 112, 715 E. Front Street

September 28, 2015 - Oleson Center A/B, 1881 College Drive

October 26, 2015 - Oleson Center A/B, 1881 College Drive

November 23, 2015 - Oleson Center A/B, 1881 College Drive

December 21, 2015 - Oleson Center A/B, 1881 College Drive (3rd Monday due to holiday)

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SGA Members and Staff Advisors Attending March 23, 2015 Board Dinner and Meeting  Edris Fana – Aviation, SGA President

Diego Jacho – Engineering, SGA Vice President

Alexander O'Brien – Mechanical Engineering, SGA Treasurer

Jacob Barr – Political Science, SGA PR Coordinator

Caleb Kase – Engineering

Andrew Wills – Aviation

Chloe Wrona – Nursing

Debora Marques – Pre Med

Joaquin Diaz – Mechanical Engineering

Lena Dreves – Political Science

Lisa Thomas – SGA Advisor

Mara Penfil – SGA Advisor 

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                MEMO Office of Admissions  _________________________________________________________________________________________  

To: Tim Nelson, President Chris Weber, VP for Enrollment Management & Student Services From: Cathryn Claerhout, Director of Admissions Date: March 13, 2015 Subject: Enrollment Update – Summer/Fall 2015 _________________________________________________________________________________________ 

Summer 2015 Enrollment for SU2015 stands at 793 students as of this date, with a projection of 1,196 students. Admission applications show an increase of 7% (472) over last year point in time (442) and a 14% decrease in new admits (237).  Projections for new admits show a decrease 7% (559). Students retained from spring shows a decrease of 4% (639). Projections for students retained from spring show a decrease of 3% (752). These registration statistics indicate a projected 3% decrease in total enrollment compared with SU2014. Final numbers will be available from the Records & Registration Office after Enrollment Report Day which occurs June 19, 2015. Four New Student Orientations are scheduled starting April 10, 2015 and continue through June 5, 2015. Each Orientation has multiple sessions that can accommodate up to 660 new and transferring students to NMC. Sessions in April are full and sessions in May are filling quickly. Statistics (Resources: Digital Dashboard – Same Date Comparison SU2012-2015 with Projection for SU2015) Summer 2012 2013 2014 2015 (Proj-2015) New Students Registered 288 270 275 237 599 Prior Admits Registered 62 45 66 76 341 SP Students Registered for SU 823 811 665 639 752 Returning Students Registered 169 133 113 73 96 Average Credit Hrs/student 5.74 5.71 5.39 5.54 5.13 Contact Hrs 6.15 6.05 5.75 5.95 5.42 Total Headcount 1069 1002 849 793 1196 Tuition Revenue 799,063 825,215 707,015 745,900 1,008,534

(Resources: Digital Dashboard – Same Date Comparison SU 2012-2015 with Projection for FA 2015) 2012 2013 2014 2015 (Proj-2015)

Inquiries N/A N/A 479 439 900

Admissions Applications N/A 410 442 479 858

Admits 288 270 275 237 599

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Fall 2015 Registration for fall semester began March 11, 2015. This year’s registration is beginning earlier than previous years, which accounts for the 0 for previous years for comparison. Housing applications (East Hall, Hawk’s Nest) are now available for FA2015. Statistics (Resources: Digital Dashboard – Same Date Comparison FA2012-2015 with Projection for FA2015) Fall 2012 2013 2014 2015 (Proj-2015) New Students Registered 0 0 0 25 1,997 Prior Admits Registered 0 0 0 0 15 SP Students Registered for FA 0 0 0 628 2,237 Returning Students Registered 0 0 0 23 366 Average Credit Hrs/student 0 0 0 9.87 9.58 Contact Hrs 0 0 0 12.69 10.78 Total Headcount 0 0 0 676 4,615 Tuition Revenue 0 0 0 1,506,609 7,484,293

(Resources: Digital Dashboard – Same Date Comparison FA 2012-2015 with Projection for FA 2015)

2012 2013 2014 2015 (Proj-2015)

Inquiries 0 0 4,080 2,216 6,765

Admissions Applications 0 0 1,618 1,899 3,903

Admits 0 0 821 1,106 2,806

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______________________________________________________________________________

To: Timothy J. Nelson, President

From: Vicki Cook, VP Finance and Administration

Date: March 12, 2015

Subject: Summary Report for the General Fund as of February 28, 2015

The attached reports summarize the financial results for the General Fund as of February 28,

2015. The eighth month represents 66.66% of the year.

Month End Results

The month end reports are interim and not a reflection of actual year-end results. The timing

of revenue and expenses fluctuates throughout the year and will affect year end results. The

general fund ended the month with an excess of revenue over expenses in the amount of

$4,659,740. Revenue increased slightly when comparing February 2015 to February 2014.

Expenses increased by 5% when comparing February 2015 to February 2014. This increase is

related to timing of contractual payments and capital equipment purchases. Total revenue

remains consistent when comparing February 2015 to February 2014.

Revenue (letters refer to the attached General Fund summary)

A. Tuition and Fees revenue: Tuition and fees represent a 6% increase from those of February

2014. The increase is reflective of activities in Aviation, GLMA and Training. For Spring

2015, the budget was set at 46,449 billing hours for budgeted revenue of $6,892,161. Actual

billing hours are at 44,270 hours for total tuition revenue of $6,721,798. This is a shortfall of

$170,363. The shortfall will be offset by savings in adjunct contracts.

B. Property Taxes: Tax revenue is recorded as payments are received. The overall increase for

the fiscal year is expected to be 1% over the previous fiscal year. Winter collection began in

December with payments due by the end of February. We will receive our final settlement

check in March.

C. State Sources began in October with receipt of the first state aid payment.

D. Federal Sources consist primarily of the MARAD grants. MARAD has made one payment

with remaining funds expected in May 2015.

E. Actual year-to-date investment income recorded for fiscal year 2015 reflects interest income

only.

F. Both Private Sources and Other Sources are timing and event dependent.

MEMO

Administrative Services

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Expenses

G. Salary and benefit changes correspond with a reduction in summer and fall adjunct/overload

and open positions.

H. All other expenses are under budget at this time with the exception of Supplies and Materials,

due to the timing of payments.

I. Capital outlay is timing related. Capital Outlay reflects expenditures budgeted through the

allocation of COAT dollars, BBQ funds and the GLMA equipment fund.

8

Unaudited

2014-2015 YTD % ofFunds Accounts Adjusted Budget Activity Annual Budget

TOTAL GENERAL FUND

50 Revenues

Tuition and Fees 23,765,353 17,694,920 74.46% A Property Taxes 9,464,797 8,350,064 88.22% B Other Local 0 0 *Local Sources 33,230,150 26,044,985 78.38%State Sources 9,094,919 5,089,283 55.96% CFederal Sources 524,000 126,315 24.11% DPrivate Sources 345,000 217,930 63.17% FInvestment Income 274,000 187,892 68.57% EOther Sources 298,250 267,606 89.73% F

Total Revenues 43,766,319 31,934,010 72.96%

60 Labor

Salaries & Wages 21,625,115 13,651,882 63.13% GBenefits 9,117,098 5,987,971 65.68% G

Total Labor 30,742,213 19,639,853 63.89%

70 Expenses

Purchased Services 2,146,843 1,413,680 65.85% HSupplies & Materials 2,826,561 1,929,596 68.27% HInternal Services 87,940 61,026 69.39% HOther Expenses 1,632,958 1,165,813 71.39% HInstitutional Expenses 1,732,229 1,152,607 66.54% HMaintenance & Renovation 1,370,459 819,401 59.79% HProf Develop, Travel & Events 711,630 363,646 51.10% HCapital Outlay 260,338 545,885 209.68% I

Total Expenses 10,768,958 7,451,654 69.20%

Total Expenditures 41,511,171 27,091,507 65.26%

80 Transfers

Transfers 2,255,148 182,762 8.10%Total Transfers 2,255,148 182,762 8.10%

Total Expenditures and Transfers 43,766,319 27,274,269 62.32%

Net Revenues over (under) Expenditures 0 4,659,740

Northwestern Michigan College

Summary Report for General Fund Accounts

Fiscal Year 2015, Period 08

Month end reports are interim and not a reflection of final year end results.

Summ Gen Fund_Feb_2015.xls

for internal use only 3/12/2015 9:42 AM Page 1 of 1

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Northwestern Michigan CollegeComparative Statement

February 2015 to January 2014General Fund Activity Only

Difference between current month and previous month

Revenue Yr. To Date Yr. To Date Month of Month of Explanation

28-Feb-15 31-Jan-15 28-Feb-15 31-Jan-15 February

Tuition and Fees 17,694,920 15,507,170 2,187,750 2,340,535 Flight fees, training revenue, EES course fees, Spring general fee timing

Property Taxes 8,350,064 6,832,481 1,517,583 2,131,077 Winter tax collections, timing of payments

State Sources 5,089,283 4,080,527 1,008,756 1,008,755 Consistent with prior month

Federal Sources 126,315 126,315 - - Consistent with prior month

Private Sources 217,930 217,330 600 87,143 Timing of quarterly Foundation support

Investment Income 187,892 163,797 24,095 23,400 Consistent with prior month

Other Sources 267,606 223,826 43,780 21,331 Lobdell's, prior year w/off reversals, career fair

Total Revenue 31,934,010 27,151,446 4,782,564 5,612,242

Expenses

Salaries and Wages 13,651,882 11,772,262 1,879,620 1,695,480 Adjunct wages for spring semester

Benefits 5,987,971 5,241,801 746,170 899,548 Timing of health benefits

Purchased Services 1,413,680 1,234,522 179,158 185,675 Timing of contract payments

Supplies & Material 1,929,596 1,662,571 267,025 201,890 Timing of payments for course fee expenses and fuel

Internal Services 61,026 57,534 3,492 16,461 Internal charges from Hagerty and training

Other Expenses 1,165,813 988,656 177,157 164,288 Aviation rentals and Native waiver for Spring

Institutional Expenses 1,152,607 1,014,173 138,434 189,795 Timing of utility payments

Maintenance & Renovation 819,401 713,799 105,602 76,785 Timing of maintenance and IT contract payments

Prof Develp, Travel, & Events 363,646 313,974 49,672 25,234 Timing of professional development

Capital Outlay 545,885 276,233 269,652 (5,864)

Water studies side scanner system $38,346; GLMA mobile console w/ meter panel $203,566; Engineering Technology ROV Sonar head $8,575; Auto Tech tabletop tire changer $7,584; Dental program ultraclave sterilizer $6,810; Library books $4,771

Total Expenditures 27,091,507 23,275,524 3,815,983 3,449,293

Transfers 182,762 182,762 - - Net Revenues over/(under) 4,659,740 3,693,160 966,581 2,162,949

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan CollegeComparative Statement

February 2015 to February 2014General Fund Activity Only

Difference between February 2015 and February 2014 (GENERAL FUND)

Revenue Yr. To Date Yr. To Date INCRE/DECRE. Percentage Explanation

28-Feb-15 28-Feb-14 Difference

Tuition & Fees 17,694,920 16,621,431 1,073,489 6% Increases in flight fees, training revenue and fall and spring tuition

Property Taxes 8,350,064 8,573,363 (223,299) -3% Timing of property tax receipts

State Sources 5,089,283 4,957,900 131,383 3% Budgeted increase in state appropriations

Federal Sources 126,315 1,174,718 (1,048,403) -89% Timing of federal grant payments

Private Sources 217,930 158,242 59,688 38% Timing of Foundation supportInvestment Income 187,892 130,287 57,605 44% Increase in FY15 interest earned

Other Sources 267,606 166,879 100,727 60%China College For Kids Camp, NJTA grant administration, surplus sales, and previously written off accounts collected.

Total Revenue 31,934,010 31,782,821 151,190 0%

Expenses

Salaries and Wages 13,651,882 13,676,832 (24,950) 0% Savings in adjunct and overload

Benefits 5,987,971 5,543,000 444,971 8% Increase in MPSERS retirement expenses and timing of health payments

Purchased Services 1,413,680 1,345,552 68,128 5% Increase in advertising expenses, timing of contract payments

Supplies & Material 1,929,596 1,621,237 308,359 19% Fee related expenses, timing of non-capital COAT and fuel purchases

Internal Services 61,026 43,304 17,722 41% Internal charges from Hagerty, housing and Training

Other Expenses 1,165,813 1,220,364 (54,551) -4%Decrease in financial charges, bad debt expense, and tuition differential scholarships, offset in part by aviation equipment rental expense

Institutional Expenses 1,152,607 1,120,824 31,783 3% Timing of utility payments

Maintenance & Renovation 819,401 718,145 101,256 14%Timing of contract payments (ITS/Ellucian); plane maintenance, Maritime Anchor Bay tug repairs, and facility maintenance

Pro. Develop, Travel & Events 363,646 346,441 17,205 5% Timing of travel and professional development

Capital Outlay 545,885 239,775 306,110 128% Timing of COAT, GLMA purchases and IT purchases

Total Expenditures 27,091,507 25,875,476 1,216,033 5%

Transfers 182,762 (36,517) 219,279 Loan fund transfers and aviation transfers completed quarterly starting in FY15

Net Revenues over/(under) 4,659,740 5,943,862 (1,284,122)

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan CollegeSummary by Program

Feburary 2015General Fund Activity Only

Revenue Percent 2014-15 Yr. To Date Percent of

of Total Annual Budget 28-Feb-15 Total Spent Definition

Tuition & Fees 54% 23,765,353 17,694,920 Property Taxes 22% 9,464,797 8,350,064 State Sources 21% 9,094,919 5,089,283 Federal Sources 1% 524,000 126,315 Private Sources 1% 345,000 217,930 Investment Income 1% 274,000 187,892 Other Sources 1% 298,250 267,606 Total Revenue 100% 43,766,319 31,934,010

Expenses

Instruction 38% 15,845,681 11,563,682 43% Produce educational change in a learner or group of learners; includes both credit and non-credit offeringsInformation Technology 7% 2,792,546 1,657,292 6% Provide technology to benefit instructional activities and the institution as a whole

Public Service 0% 197,062 153,940 1% Provide public with unique resources and respond to community needs or solve community problemInstructional Support 16% 6,670,302 4,047,335 15% Support instructional programsStudent Services 12% 5,113,527 3,311,072 12% Contribute to well-being of students and their intellectual, cultural, & social development

Institutional Administration 15% 6,171,735 3,279,300 12% Provide for organizational effectiveness and continuity; day-to-day functioning and long-range viabilityPlant Operations and Maintenance 11% 4,720,317 3,078,885 11% Maintain existing facilities, provide utility and safety services, and plan/design future facilitiesTotal Expenditures 100% 41,511,171 27,091,507 100%

Transfers 2,255,148 182,762 Net Revenues over/(under) 0 4,659,740

Month end reports are interim and not a reflection of final year end results.

Month end reports are interim and not a reflection of final year end results.

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Northwestern Michigan College

Fiscal Year 2014-2015

Year-End Projections

As of March 12, 2015

FY2015 Projected

FY14 FY15 Projected Over/(Under)

Actual Budget @ 3-12-15 Budget Comments

Revenue

Local Sources

Tuition & Fees 51 22,414,571 23,765,352.87 23,569,736 (195,617)

Tuition/Fees, increase in flight fees for helicopter, decrease in

EES revenue

Property Taxes 51 9,352,705 9,464,797 9,464,797 -

Total Local Sources 31,767,276 33,230,150 33,034,533 (195,617)

State Sources 53 9,654,450 9,094,919 9,124,305 29,386 State appropriations

Federal Sources 54 1,618,400 524,000 600,000 76,000 MARAD funding

Private Sources 55 439,881 345,000 345,000 -

Investment and Interest Income 57 282,059 274,000 274,000 -

Unrealized gain/(loss) on investments 57 39,539 - - -

Other Sources 59 319,664 298,250 346,456 48,206 China summer program, NJTP administration

Total Revenue 44,121,269 43,766,319 43,724,294 (42,025)

Expenses

Salaries 61 21,005,793 21,625,115 21,398,134 (226,982) Adjunct/overload/students

Benefits 65 9,774,141 9,117,098 8,964,600 (152,498) Retirement/taxes

Purchased Services 71 2,281,600 2,146,843 2,287,153 140,310 Increase in legal fees, advertising, and contracted services

Supplies & Materials 72 2,764,978 2,826,561 2,808,134 (18,427) Additional for International trips; savings in fuel

Internal Services 73 83,380 87,940 87,940 -

Other Expenses 74 1,700,597 1,632,958 1,851,851 218,893 Helicopter rental offset by flight fee revenue

Institutional Expenses 75 1,828,138 1,732,229 1,732,229 - Snow removal/salt

Maintenance & Renovation 76 1,142,740 1,370,459 1,370,459 -

Professional Development 77 630,745 711,630 663,955 (47,675) Savings in professional development

Capital Outlay- small expenditures 79 296,248 260,338 440,190 179,852 GLMA Equipment, COAT carryover

Total Expenses 41,508,359 41,511,171 41,604,644 93,473

Transfers

Plant Fund 999,647 1,099,647 1,099,647 -

Plant Fund Support of Simulator (145,744) (145,744) Offsets capital expense

Technology Fund 450,000 400,000 400,000 -

Facility Fee 40,000 40,000 40,000 -

Plant Fund- debt service 46,929 46,929 3,911 (43,018) Partial year of debt service

Aviation Plant Transfer for Tach hours 371,712 359,437 359,437 -

Aviation Transfer for FY14 CIP 19,000 - - -

Loan Funds transfer 4,456 - - -

COAT carry forward to FY15 29,500 - (29,500) (29,500) Funds rolled to FY15 for COAT item

Strategic projects 250,000 250,000 250,000 -

Funds for Transformation 50,000 50,000 50,000 -

FY13 surplus in support of scholarships (189,000) -

Indirect Grant Revenue & Program support (10,900) (115,865) (115,865) -

Total Expenses & Transfers 43,569,703 43,641,319 43,516,530 (124,789)

Net Revenue before Program Reserves 551,566 125,000 207,764 82,764

Funds reserved for Specific Programs (651,150) (125,000) (125,000)

Net Revenue after Program Reserves (99,584) - 82,764 82,764

NMC definition of the term "Projection" is a forecast of year-end revenues & expenses (not accounting definition)

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          Lifelong& ProfessionalLearning

    

To: Timothy J. Nelson, President From: Aaron Beach, Linda Racine, Marguerite Cotto Date: March 23, 2015 Subject: Compensation and Classification – March Update Background of the report As part of the formal approval of the Classification and Compensation Study in October 2014, the Board expressed interest in receiving a regular report on the status of implementation. As part of NMC’s PDCA (plan-do-check-adjust) culture, the attached framework provides a snapshot of work-to-date, and is updated regularly to inform the college community of all aspects of the implementation of study recommendations. Highlights from last month’s activities The Staff Task Force was established to clarify criteria for the experienced and wise zones and to develop a process for evaluating movement between zones.

The Staff Task Force conducted three open forums to present a number of scenarios and gather questions, feedback, and input from colleagues. The sessions were very well attended and generated great discussion and feedback. Participants thanked the Task Force for hosting the meetings and for their hard work. They are now reviewing all the input and developing more detailed scenarios for budget analysis. They will then be bringing the refined scenarios back to their colleagues for further feedback. (#3 and 4)

“May lose pay” was eliminated from the current adjunct contract language. (#34)

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2  

A Revised Vacation Policy is going to Policy Council this month: “To support work/life balance, rest, and renewal, the college encourages all employees to use their accrued vacation time. If an employee consistently accumulates time they are unable to use, the workload management issue will be addressed by the employee and their supervisor/executive leader.” (#35)

Compensation Implementation Work Plan IV. Work to be completed:   

The following outlines tasks or recommendations that need additional work or follow up by various committees, councils, or groups at the college.  Some are already in process or are relatively quick tasks that can be completed within the next few months.  Others will require further research and refinement or will take time to implement.  In many cases, the “who will work on it” and timelines are yet to be established; however, the Compensation Work Group proposes that all of these are addressed within the next 12‐24 months recognizing that, given the scope, a few items may require more time.   Status Key:    Blue = Complete     Green = Accountability and timeline established.  On track to meet timeline     Yellow = Some progress; timeline not yet established or timeline may need to be reviewed/revised       Red = Off track; timeline or resources need to be reviewed     Gray = Not yet assigned or chartered       

Category # Recommendation  Who will work on it

Target Completion 

Status

Notes/Comments 

Pay 1 Review, refine adjunct pay principles and framework.  Initial recommendations: a. Implement a new 20‐step scale for Adjunct Faculty b. Provide annual contracts to adjuncts in areas of consistent demand.    These contracts must have the flexibility to reflect enrollment needs, e.g. they might assure a minimum number of contact hours with the possibility of additional hours.  In addition: i. Increase the class cancellation pay rate 

Faculty Council, President, VP of Ed Services, HR, ESIMT, PBC

ESIMT, ITS

1a:  Jan 1

1a is ready for January 1 launch. Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 re: 1b. 1a. implemented Jan 1.

1b: By April 2015

ESIMT will recommend rate based on research. Planned implementation for Summer or Fall 2015 (11/5/2014) Connected to #18, under review by BAC.

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ii. Extend benefits (professional development, tuition waiver) at the same rate the instructor would have received if they had taught the proposed hours 

Pay 2 Implement, check, adjust new pay structure for staff

HR, Employee Groups, PBC

Complete Appeals process underway.  QC meeting 11/14‐12/3  Implementation begins 1/1/15 Implemented Jan 1.  Beginning check/adjust.  HR meeting, checking in with supervisors and employees. (1/16/15) Check & Adjust are ongoing.

Pay 2a Complete/post executive pay scales  

HR, Executive Team

In progress Job Descriptions completed in HRToolbench and project timeline drafted 

Pay 3 Clarify criteria for “Accomplished/Fully contributing” and “Wise” for staff

Employee Groups/HR

By June 2015 Connected to #4 and #40 Task Force formed.  Kick off meeting held Jan. 5.  Group’s notes and other documents posted on Compensation home page.  (1/16/15) Second meeting 1/19/15. Employee web page created and feedback sessions scheduled for early March.

Pay 4 Develop process for evaluating movement between zones for staff

 Employee Groups/HR

By June 2015 Same as #3 above, connected to #40

Performance 5 Ensure that all new employees have a provisional work plan with specific outcomes and targets.  Is in place for Faculty; equivalent 

Supervisors, HR

By June 2015 Assigned to Heather Hess.  Reviewing faculty plan and other best practices.   Need to connect this work to the Staff Task Force 

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needs to be developed for staff.  Length of provisional time will vary by employee category.  

work. (2/2/15)

Performance 6 a. Pilot a revised Performance Improvement Plan process.  (The old process had a "punitive" tone.  We want to be clear, but supportive.  The goal is to support employee success, get them on track, or back on track, if at all possible.)   b. Review Faculty Dismissal for Cause policy to ensure consistency with revised process. 

HR, ESIMT, PC FC

In progress.  Complete by June 2015

Aaron and Lori changing standard forms to new forms.  Will send out new process information to supervisors when complete (see #11) Training under development 1/1/15

6.b. on hold

Performance 7 Clarify expectations of supervisors.  (Consistent implementation of policies, Addressing performance gaps, Developing and recognizing employees, etc.)

ESIMT and other NMC leaders, PC

June 2015 Draft presented to VPG.  Refined draft ready for feedback from leadership teams. Have started gathering feedback, making modifications. (2/10/15)

Performance 8 Revise supervisor performance evaluation to reflect clarified expectations.

HR working with ESIMT and other NMC leaders, PC

June 2015 Will be developed when #7 is complete

Performance 9 Develop evaluation process and professional development planning process for adjunct faculty. Check and adjust.

FC, ESIMT May 2015 ESIMT reviewed the current process within the Faculty Evaluation Plan and determined that the Plan sufficiently covers the need for greater evaluation of the 

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adjunct faculty.  Sent assessment to Faculty Council for their feedback (11/14/2014). ESIMT and Faculty Council have continued to work on this.

Training 10 Develop, implement supervisor training and support for clarified expectations.  Supervisor training needs to include orientation to policies (e.g. HR policies, flexible work schedule policies) and how to implement them effectively, orientation to NMC systems (planning, budgeting, etc.), how to recognize and develop employees, and how to address performance gaps.

Talent Development Coordinator, Professional Development Institute

August 2015

Online training 

launched for planning, budgeting, individual goal setting.  F2F training ready for addressing performance gaps and delegating effectively.   Roles/Responsibilities, HR policies, still under development. Timeline adjusted to reflect the work in #7.

Training 11 Provide supervisor training and support for new Performance Improvement Plan process.

HR, Talent Development Coordinator

January 2015 Review/revise ppt. and distribute to all supervisors Need to adjust target. Connected to #6‐ training under development.

Training 12 Provide supervisor training and support to implement revised vacation policy (#35)

Talent Development Coordinator, PDI

Will be addressed when #35 is complete

Training, NMC systems

13 Ensure regular checks on organizational, department, and individual goals. Provide training and support to leaders.  Develop feedback loop, accountability aligned with planning calendar.

ORPE, all supervisors, PDI, HR

In progress Much already in place and working.  PDI has online training/resources in place for supervisors.  Needs to be communicated. (2/10/15) HR will provide data on check process participation.

NMC systems

14 Review, update shared governance structure

All employee 

Being framed as an Action Project. Draft 

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council reps, PC, HR, Policy Council

Charter going to PC for review Nov. 12.

Faculty Leadership

15 Address how we attract, develop, retain academic chairs

ESIMT, FC June 2015

ESIMT set June 2015 as 

the tentative target for this task. (11/4/2014)

Benefits 16 Address inconsistency in how leave time is accrued (currently, Support Staff is different).

BAC In progressApril 1 complete

Memo sent to Aaron Beach, BAC Chair, 10/29/14 BAC made a recommendation for change, 12/16/14.  The committee is waiting to review the policy change at next meeting of March 3.

Benefits 17 Develop a procedure to implement the Work Group’s recommendation that the number of hours an hourly staff works be determined by departmental need rather than the position classification.   (This recommendation addresses the current 37.5 v. 40 hour distinction in Support Staff )

HR, Business Office

In progressMarch 1 complete

Memo sent to Aaron Beach, BAC Chair, 10/29/14

Benefits 18 Define tiers of Tuition Waiver benefits for adjuncts to simplify the process and have only a one semester lag for the benefit.  For example, Instructor teaches in the fall semester gets the waiver for spring semester: 0 – 3.99 contacts = 25% waiver; 4 – 7.99 contacts = 50% waiver; 8 – 11.99 contacts = 75% waiver; 12+ contacts = 100% waiver

BAC In progressApril 1 complete

Memo sent to Aaron Beach, BAC Chair, 10/29/14

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Benefits 19 For ORP investors: Explore implementing a one year vesting period, by which upon satisfactory completion of one year of service the employee would be entitled to the College’s contributions into their ORP account.

BAC Completed at 12/16/14 BAC meeting

Memo sent to Aaron Beach, BAC Chair, 10/29/14 Required steps: revise policy, revise plan doc, submit and and receive IRS approval  BAC recommends no change to the current vesting practice at 12/16/14 BAC meeting.

Benefits 20 Review policies and procedures associated with the use of sick time (Sick Leave, Family Sickness, Personal Business Leave, Bereavement, etc.) to provide more flexibility in the sick time/leave policy.  Develop recommendations as appropriate

BAC In progress Memo sent to Aaron Beach, BAC Chair, 10/29/14 Recommendations to policy changes at 12/16/14 BAC meeting.  BAC waiting to review policies at next meeting.

Benefits 21 Review tuition reimbursement policy, particularly relative to pursuing advanced degrees.

BAC June 2015 BAC reviewed in December. CIE currently funds faculty tuition reimbursement. A policy for staff needs to be created.

Benefits 22 Review sabbatical policy and procedure for staff

BAC In progress Memo sent to Aaron Beach, BAC Chair, 10/29/14

Benefits 23 Explore offering a stipend to faculty for summer NMC training

BAC, PBC, ESIMT

Memo sent to Aaron Beach, BAC Chair, 10/29/14

Benefits 24 Explore revitalizing the "Return to Industry"  for faculty and staff

BAC, PBC, ESIMT, CIE

Memo sent to Aaron Beach, BAC Chair, 10/29/14 BAC discussed at 12/16/14 meeting and recommends including it as a request for sabbatical leave.  Forward to Stephen Siciliano to bring to other committees for review.

Benefits 25 Continue to review cost of auto insurance being primary provider for medical payout 

BAC Annually Memo sent to Aaron Beach, BAC Chair, 10/29/14 BAC reviewed at 

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related to vehicle accident. (Reviewed this year.  Review annually.)

12/16/14 meeting.

Communication

26 Provide information to Adjuncts regarding health care options in Benefits Overview portion of on‐boarding/orientation.  Provide updates to all adjuncts as Affordable Care Act moves forward

HR (Total Rewards Coordinator)

May 2015 All Adjuncts are notified through on‐boarding of health care options and any relevant changes to the Affordable Care Act.  Need to develop process for on‐going communication with current adjuncts.

Communication

27 Clarify with adjuncts the employee/college contributions to MPSERS, vesting requirements (10 service credits).  HR conducted overviews in 2013 and should continue to do so to remind employees of all of their benefits.

HR (Total Rewards Coordinator)

In progresscomplete by May 2015

Communication will be developed for all Adjuncts.

Development

28 Ensure PD priorities are clear and aligned with strategy, mission. Review/revise how Professional Development priorities are set and how monies are allocated. Update PD Procedure.

PBC, Policy Council, ESIMT, CIE

October 2016

Development

29 Ensure job descriptions w/competency requirement information is available to all for career planning.  Post in HR software. 

HR By March 2015 Module purchased, need to finalize classification then move to implementation

Development

30 Clarify job posting process; clarify how internal candidates are considered.  

VPG, HR March 2015 Draft process sent to PC & PBC

Policy/ procedure update

31 Review/revise our current policies on placement to reflect new classification/compensation systems as well as recommendations 

HR, Policy Council

October 2015

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regarding market adjustments.

Policy/ procedure update

31a

Review policies and Employee Guide; align with compensation adjustment changes

HR, VP’s, Employee Councils

October 2016 Developing HR policy review schedule. Policies updated as tasks are completed. 

Policy/ procedure update

32 Determine criteria for signing bonuses. Build agreement into signing bonuses that the money is returned if they leave the college within 2 years.  Research option that bonus is also returned if they are fired for cause.

Talent Acquisition Specialist

August 2016 Collecting data to inform the procedure 3/5/15.

Policy/ procedure update

33 Revise Policy/procedure to reflect recommendation regarding employees’ ability to donate leave time if someone on FMLA needs additional time.

HR, Policy Council

June 2016

Policy/ procedure update

34 Eliminate “may lose pay” from the current adjunct contract language.  Create contingency fund to cover substitutes.  Handle long term absences on a case by case basis.

ESIMT  By Dec2014

Completion target extended to allow for updating handbook, Banner. Implement the change starting with the Summer 2015 contracts. 1/21/15 Contract language has been changed in Banner. (2/3/15)

Policy/ procedure update

35 Revise Vacation Policy and Procedure: “To support work/life balance, rest, and renewal, the college encourages all employees to use their accrued vacation time.   If an employee consistently accumulates time they are unable to use, the workload management issue will be addressed by the employee and their 

HR, Policy Council

Provide training to supervisors (#12) Draft vacation policy prepared to go to policy council in March with revised language included (2/16/15). Reviewed by BAC 3/3/15. Ready for Policy Council 3/20/15

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supervisor/executive leader.”

Policy/ procedure update

36 Update Years of Service Awards policy to align with current practice

Employee Recognition Committee, Policy Council

Complete Memo sent to Hollie DeWalt, Lori Hodek on 11/5/14.  They are currently recruiting additional Employee Recognition Committee members; targeting Dec 19 kick‐off meeting to address #36, 37, 38 Policy was revised and is on the website. (2/10/15)

Recognition 37 Review the Recognition Survey conducted fall 2013; ID areas for further study, revision.  E.g. consider more quality service awards that are not just faculty focused, review Kudos, Employee of the month, etc.  Clarify on‐going evaluation process.

Employee Recognition Committee

Begin work Dec 19

Newly charged Recognition Committee met Dec 19.  Is beginning its work by review employee survey.

Recognition 38 Develop strategies for informal celebration, recognition within departments or teams.  Consider standardizing resources for staff recognition department to department.  

Employee Recognition Committee

Begin work Dec 19

Same as #36 above

Work Life‐all 39 At the recommendation of BAC: Clarify service level expectations and determine where it is essential/desirable to stay open, where it is okay to close during the days around the Christmas and New Year holidays.  In areas that can close, employees are free to take vacation days if 

VP’s By Dec. 1, 2014 Memo sent to VPG on 10/29/14 asking them to address with their directors, managers  Completed.  Communication plan under development. Beginning “check” process. (1/16/15)

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desired, though it not mandatory.  The BAC recognizes: There are 

areas of the college that would like/need to stay open during this period. 

Some employees are particularly productive during this period and prefer to work rather than take vacation. 

It should be employees choice to take time off and use accrued vacation time during this period within the guidelines for service level that some employees 

Work Life‐all 40 Review how committee work is recognized, both committee participation and chairing of committees.   Both take considerable time.  Chairing is an especially significant time commitment.  

HR, Staff Task Force, Recognition Committee

June 2015 Will connect to #3 & #4

Work Life‐faculty

41 Review internal equity in terms of faculty preps

FC, ESIMT, VP  Ed Services, HR, PBC

April 2015 Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT plans to research this issue and sets a tentative timeline of April 2015 (11/5/2014)

Work Life‐faculty

42 Explore faculty spreading load over 3 semesters

FC, ESIMT, VP  Ed Services, HR, PBC

June 2015 Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT plans to research this issue and sets a 

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tentative timeline of June 2015 (11/5/2014)

Work Life‐faculty

43 Look at how courses are assigned: FT/adjuncts

FC, ESIMT, VP  Ed Services, HR, PBC

By December 2014

Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT and FC have collaboratively created a recommendation and reviewed with HR.  Refined draft will be reviewed by both before finalizing.  (12/5/14) Recommendation finalized.  See details.  Will be posted in faculty sections of NMC Employee Guide. (12/17/14)

Work Life‐faculty

44 Address how release time is assigned.

FC, ESIMT, VP  Ed Services, HR, PBC

 By December 2014

Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT and FC have collaboratively created a recommendation and reviewed with HR.  Refined draft will be reviewed by both before finalizing.  (12/5/14) Recommendation finalized.  See details.  Will be posted in faculty sections of NMC Employee Guide. (12/17/14)

Work Life‐faculty

45 (Long‐term) Explore increasing regular faculty in gateway and other courses where there is stable enrollment and  it benefits the learner and the department

FC, ESIMT, VP  Ed Services, HR, PBC

Memo sent to Stephen S. and Nancy Gray (Faculty Council Chair) 10/29/14 ESIMT Discussion is ongoing. (11/5/2014)

System Maintenance, Evaluation

46 Include salary study calendar in NMC’s overall planning calendar so it’s clear to everyone when it happens

HR, ORPE March 2015

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System Maintenance, Evaluation

47 Pilot Total Compensation evaluation process.  Make adjustments as appropriate

Total Rewards Coordinator

Summer 2015 Summer timeline is doable.  Need to ID reps to Total Comp committee

System Communication 

48 Create Total Compensation intranet page where employees can access everything related to total comp.

HR, Project Facilitator, Intranet Admin

Feb 2015 Completed and launched January 29.  Human Resources intranet site has also been reorganized for easier updating and easier employee access to information. 

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Report on MCCA Board of Directors Spring Meeting March 12 and 13, 2015

The Spring Meeting was held on March 12 and 13, at the Orchard Ridge Campus of Oakland Community College. Kennard Weaver and Ross Childs attended as representatives of NMC. Mike Hansen, President of MCCA, introduced Stephanie Comai, newly-appointed Director of the Newly-created Michigan Talent Investment Agency. The new Agency oversees the already-existing STTF, CCSTEP, PMTC, CJS, and MAT2 agencies. Governor Snyder has referred to the new agency as TED, for talent and economic development. There were a number of comments from community colleges which did not receive grants from CCSTEP (thee $50 million grant program for technical equipment this year). In particular, there were objections to the “all or nothing” approach used in making the equipment grants. The Director listened carefully and promised to respond. John Roberts, Michigan State Budget Director, reported on the current budget proposal. He described at length the Governor’s 30-year plan for the State to contribute to the MPSERs unfunded pension liability. The plan is intended to reach full funding by 2038. The plan assumes an 8% return on investment, which may have to be adjusted by experience. He also noted that future Governors may decide to not continue the State contributions, which would require the K-12 and community college participants to increase their contributions. He said that Governor Snyder had lowered the State contribution to school

27

operations, but significantly increased the MPSERs contributions, so the combined State contribution to education has increased by 30% over the terms served by Governor Snyder. Mike Hansen made the request that part-time employees be permitted to enroll under ORP because they never receive a benefit but colleges pay into the fund for them, thus subsidizing MPSERs. There was also an expressed need to use veterans to train Corrections Officers. Davis Jenkins, Senior Research Associate, Columbia University, discussed his findings and new developments in transfer credits and student success. He urged community colleges to develop a “supply chain” of students up from K-12, through community college, and then on to four-year institutions. He said that the four-year colleges are seeking more students, and that community colleges can fill that need. This symbiotic relationship can be of great value to students, using the “Guided Path” approach to planning a student’s educational career. Two positive examples of existing “supply chain” relationships were Arizona State University and City College of Chicago. Carol Stax-Brown was introduced by Mike Hansen during lunch, and she described her experience in connecting foreign governments and their students with American community colleges. Mike Hansen asked for a straw vote on exploring a relationship with Ms. Stax-Brown as a representative of Michigan community colleges. The response was favorable, and a webinar will be planned in a few weeks for MCCA members to view and decide whether to participate.

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The MCCA Board business meeting was held after lunch, and minutes of that meeting will be provided by MCCA in the next week. The 2015-2016 budgets were approved as present, including a 5% dues increase. Mike Hansen provided the legislative update, as printed. The Board voted (with one nay vote) to support HB 4261, which would ban open carry of firearms wherever concealed carry is illegal under present law. The PAC report was made, and Mike Hansen said that the PAC funds enable MCCA staff to attend legislative fundraisers, which makes it easier for MCCA to carry out its lobbying activities. Kennard R Weaver

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Northwestern Michigan College Board of Trustees

Fellows Nomination Committee Minutes March 18, 2015

at the President’s Office, Tanis Building, 1701 E. Front Street

Present: Cheryl Follette, Douglas Bishop (participated by phone), Holly Gorton, Rebecca Teahen Absent: Robert Brick The Committee met in the President’s Office with Doug Bishop participating by phone. The submitted 2015 Fellows nominations had been previously sent to committee members and reviewed. Following a brief discussion it was the consensus of committee members to recommend to the full Board that Bruce Byl be appointed as the 2015 Fellow of Northwestern Michigan College. Recommendation will be made to the full Board at their March 23, 2015, regular meeting to take action on the official appointment of Bruce Byl. It is anticipated that a dinner in their honor will be scheduled in June.

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To: The NMC Board of Trustees and President Timothy Nelson

From: Diana Fairbanks, Executive Director of Public Relations

Date: March 13, 2015

Subject: NMC Barbecue Report The NMC Barbecue Board met on March 3, 2015. The sixtieth annual NMC Barbecue will be held on Sunday, May 17, 2015, from 11 a.m. to 5 p.m. at the main campus. Tickets are the same as they have been for the past three years, $6 in advance and $8 day of, and may be purchased now online at nmc.edu/bbq. Tickets will also be available starting in early May at most local financial institutions, from members of the BBQ Board, at the Dennos Museum Center, the Traverse City Area Chamber of Commerce, both Oleson’s Food Store locations and also through sales by representatives of this year’s funded projects. This year the BBQ Board has approved more than $40,000 in funds towards NMC projects including a matching fund for the first ever NMC Traditional pow-wow, Multi-Parameter water quality sonde, Student Success Center workspace, Lean Champion flipped classroom equipment, College for Kids scholarships, Library Laptop Rental Program, ROV Student design team tether, Scholarship Open sponsorship and Side scan sonar for Nautical Archaeology. Returning attractions from last year include a dunk tank hosted by the NMC Student Veterans Association and a vocal stage between the Health & Science Building and Founders Hall. New this year will be a “Cupcake Walk” for kids at the Cake Walk tent. The board is also considering ways to commemorate this special sixtieth year of the BBQ. As always, there will be games for the kids, a chance to have your photo taken with Chip the faux buffalo, exhibits from NMC programs, free admission to the Dennos Museum, open classroom exhibits, a quilt raffle, a veterans tent, and of course great food, entertainment and much, much more. See you at the NMC Barbecue: Sunday, May 17!

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1701 East Front Street, Traverse City, MI 49686 231-995-1021

MEMO

Resource Development

To: The Board of Trustees and President Timothy J. Nelson

From: Rebecca Teahen, Executive Director for Resource Development

Date: February 13, 2015

Subject: Foundation Update for February 2015

Fund Raising – a “check” on our progress toward FY15 goals

The Annual Fund continues to make good progress towards this year’s goal of $225,000. The fund has raised a total of $191,129, including pledges.

Total dollars raised to date (FY15):

$1,685,121 Total received (including the Annual Fund and pledges)

- $593,467 Received through bequest gifts

- $14,900 Gift received in FY15, pledges counted in FY14

= $816,385 Received toward FY15 goal

Goal: $1,500,000 In gifts and new pledges

Events

The 2015 Tasters’ Guild Auction and Tasting Event was held February 27. Staff and volunteers from Tasters Guild, GLCI, and Resource Development worked together to create a wonderful event which raised $98,500 (gross). Net proceeds will provide scholarships and GLCI program support. Special thanks to Diana Fairbanks who served as emcee.

Planning is well underway for the 2015 Scholarship Open. The Chairman this year is Mike Lipp. Save the date for August 6, 2015 at the Grand Traverse Resort. There are two new sponsorship levels this year. Learn more at nmc.edu/golf.

General

Paris Morse officially started as Director of Development on March 3. We are pleased to welcome her to our team.

Betsy Coffia has accepted the position of Director of Alumni Relations and will start March 23.

The selection processes are underway for Fellows, Outstanding Alumni, and Foundation Excellence awards.

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1701 East Front Street, Traverse City, MI 49686 231-995-1021

Campaign Planning

The feasibility study process should be underway very soon. We took a brief pause to explore potential collaboration with another local education partner seeking to raise scholarship funds, largely for students to attend NMC.

Meetings and Events for your calendars:

Finance & Audit Committee – Wed., 4/22/2015 at 7:30 am, Founders Hall, Room 110.

Foundation Board meeting – Wed., 4/29/2015 at 7:30 am, Hagerty Center.

Scholarship Luncheon, Fri. 4/10/2015 at the Hagerty Center

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State & Legislative Matters

Capital Outlay Bill Moves: The Joint Capital Outlay Subcommittee last week moved forward a supplemental bill (HB 4095) that would grant planning authorization for those capital outlay projects recommended by the Governor last year, including two community college projects - West Shore Community College and Lake Michigan College. The bill now goes to the full House Appropriations Committee for consideration. Snyder Addresses Road Coalition: Governor Snyder addressed a meeting of the coalition supporting the May ballot proposal on transportation, which the MCCA has now joined. The coalition has established a website which also links to social media accounts, background information on transportation funding, and recent news stories. Committee Votes to Change Public Notices: The House Local Government Committee reported out House Bill 4183 (Price), which would gradually phase out the existing requirements for local governments (including community colleges) to publish notices in print newspapers. Instead, the bill would allow notices to be posted on the local government’s website, and would also allow for distribution by electronic and regular mail. The bill now goes to the full House of Representatives for consideration. Panel Questions February Elections: The House Elections Committee took testimony but did not vote on House Bills 4270 – 4276, which collectively would eliminate the regular February date for statewide elections. The February date is not used often, but some legislators have concerns about its value given the consistently low voter turnout at February elections. Conversely, opponents of the bills expressed concerns that eliminating the possibility of a February election could pose timing problems in the event that a proposal fails. House Examines OMA and FOIA: The House Oversight and Ethics Committee heard from Michigan Attorney General Bill Schuette, who presented to the Committee about Michigan’s Open Meetings Act and Freedom of Information Act. Both laws apply to community colleges. The Attorney General’s presentation is available on the Committee website. Governor Releases Special Message on Energy: Governor Snyder released a special message on energy. The Governor is calling for a significant increase in the amount of energy Michigan produces from renewable sources, to at least 30% by 2025, as well as significant investments in reducing “wasted energy.” The full message and supporting documents are available online. Bills to Watch: A quick reference of all the bills relevant to community colleges introduced in the 2015 Legislative Session is available on the MCCA website.

MCCA WEEKLY UPDATE MCCA Legislative Liaisons Group &

Michigan Community College Marketing and Communications Association

[Report #044 March 16, 2015

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Federal Legislative Matters

COMPLIANCE REMINDER… Webinars Scheduled on VA Choice Act: Michigan Veteran Affairs Agency and the Michigan State Approving Agency will host a series of webinars on the Veteran Access, Choice, and Accountability Act of 2014 (“Choice Act”) and its impact on Michigan public colleges and universities. The webinars will offer tips to institutions of higher learning on revising residency requirements to meet minimum Choice Act compliance by July 1, 2015.

Please register for Michigan Choice Act:

March 18 at 9:00 AM: https://attendee.gotowebinar.com/register/3849232243942377985

March 26 at 12:00 PM: https://attendee.gotowebinar.com/register/1656040798064109313 Federal Budget: March is Congressional budget month. According to AACC, the House and Senate Budget Committees have been working behind the scenes on separate FY 2016 budget resolutions with committee markups scheduled for this week. No news yet on whether either bill will propose changes to the Pell Grant or federal student loan program. Campus Accountability and Safety Act Reintroduced: Sen. Claire McCaskill (D-MO), along with 15 bipartisan cosponsors, has reintroduced the Campus Accountability and Safety Act (S.590). The bill focuses on additions to the Clery Act crime reporting requirements, memoranda of understanding between institutions and local law enforcement agencies as to how they will work together in response to sexual violence crimes, confidential advisors available on campus to counsel crime victims, and campus climate surveys. See AACC letter regarding the legislation. Obama Announces Student Aid Rights: President Obama announced a series of executive actions the Administration plans to take to assist students and borrowers (Presidential Memorandum may be viewed here). Actions under the 'Student Aid Bill or Rights' include:

A new online hub for borrowers to submit feedback regarding federal financial aid, including complaints about loan servicers, collection agencies, lenders, and colleges and universities.

Improvement of servicing of Direct Loans by enhancing disclosures and consumer protections, including stronger notifications regarding loan transfers, delinquency, and application status.

By October 1st, ED and the Department of the Treasury will report on the feasibility of authorizing the IRS to release multiple years of income information to simplify the process for students enrolling in income-driven repayment plans.

Implementation of a centralized website for student borrowers to manage their federal Direct Loans, and a pilot program to test new methods for communicating with delinquent borrowers.

Increased oversight over debt collection in the areas of transparency, fees, and bringing borrowers back into good standing.

New Pell Numbers Released: The Congressional Budget Office has issued its updated baseline projections for the Pell Grant program, showing a delay in the anticipated shortfall for the program. For the upcoming fiscal year, FY 2016, the program is projected to run a surplus of approximately $2 billion. In FY 2017, the program is also expected to run a small surplus. However, for FY 2018 – 2025

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the cumulative shortfall is estimated at $31.8 billion. While this is a significant number, it is over $6 billion less than what was estimated last year. Baseline numbers may be viewed here. National News/Reports Report… Student Engagement is Improving: Every measure of student engagement is increasing, according to a report from the Center for Community College Student Engagement (A Decade of CCCSE Data Shows Improvements Across the Board). Report…Wide-Ranging Occupations Require Certificates, Not Degrees: The Education Department’s (ED) Office of Career, Technical, and Adult Education published a Bureau of Labor Statistics report featuring certificates as providing a fast track to a number of occupations and careers. Report…Skills Report Released: ED’s Office of Career, Technical, and Adult Education released a report about the skills gap. The document includes numerous charts identifying where the skills gaps exist and strategies for expanding access to programs that will help youth and adults gain employer-valued skills.

MCCA Centers for Excellence News

Michigan Center for Student Success (MCSS)

Next Michigan Student Success Network Set for Friday, April 24: The Michigan Student Success Network (MSSN) brings practitioners together to have “deeper dive” conversations about research, policy and practice related to timely and relevant topics. College typically invited to send teams of 3-4 to these quarterly meetings. For the April 24th meeting at Grand Rapids Community College, join Rob Johnstone from the National Center for Inquiry and Improvement for a discussion of the good, the bad and the ugly of program mapping, including lessons learned from the national Completion by Design initiative as well as Michigan colleges participating in cohort one of the MCSS Guided Pathways Institute (GPI). This meeting is open to all colleges regardless of participation in GPI, and may be most useful in providing an overview for individuals who have not been involved with program mapping up to now.

Meeting: Michigan Student Success Network: Mapping Programs, Marking Pathways Date: Friday, April 24, 2015 Time: 10:00am to 4:00pm Location: Grand Rapids Community College Registration: http://www.cvent.com/d/9rq9hx Dates Sets for Regional Faculty Meetings: Each year, MCSS hosts a series of regional conversations to bring faculty together across disciplines to discuss a topic of common interest. Previous years’ topics have included Critical Reading and Thinking as Components of Student Success, an Introduction to Reading Apprenticeship, and the new Michigan Transfer Agreement. The theme for this year’s conversations is Guided Pathways through a Faculty Lens, and the discussions are intended for faculty from all disciplines whether or not their college is participating in the first cohort of the Guided

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4

Pathways Institute. The dates, location and registration links are below. All three meetings will run from 10am to 2pm. Please share this information with your faculty.

May 12th @ Northwestern Michigan College (http://www.cvent.com/d/drql2s) May 13th @ Kalamazoo Valley Community College (http://www.cvent.com/d/9rql2d) May 14th @ Henry Ford College (http://www.cvent.com/d/vrql24)

Upcoming Event...CAEL Prior Learning Assessment Webinar on Understanding Standardized Testing with CLEP and UExcel (Thursday, March 19 from 11:00am-12:30pm): Throughout Spring 2015, the MCSS and the Council for Adult and Experiential Learning (CAEL) will present an exciting webinar series about prior learning assessment (PLA). The focus for the upcoming webinar on March 19 will be allow college faculty and staff to Learn more about standardized testing, and how they can be valuable components for students looking to gain college credit through PLA. Please see this document for information about the full webinar series with CAEL. To login to the webinar on March 19, please click here (audio 1-888-289-4573; access code 2009565).

Michigan Colleges Online (MCO) MCO Project Update: During the MCCA Board of Directors meeting last Friday, the new student Michigan Colleges Online website (www.micollegesonline.org) was presented along with a discussion of milestones in production including the new Guided Digital Pathway tool that is in development. Six colleges are slated at this point to be beta test sites this summer for the Guided Digital Pathway tool. Accessibility Update: Over the past three years, MCCVLC/MCO has been involved in a FIPSE funded grant called Project GOALS which provided benchmarking tools and a planning framework for colleges to self-assess their accessibility efforts with their web presence. While the grant project is over, the Project GOALS tools are still available for colleges use. The project just released a cost case study of some institutions that participated in the grant activities. See the full report.

Why online education accessibility is not a “when we get to it” issue…In February, both Harvard and MIT were sued by advocates for the deaf over the lack of accessibility of their web content. This is another example of why colleges need to be proactive in their web-accessibility efforts and take steps now to address those concerns rather than run the risk of litigation.

Upcoming Webinar… eCampus Virtual Bookstore Demonstration (March 19 from 10-11 am): The eCampus Virtual bookstore program is the outsourcing solution for the textbook portion of your physical bookstore. At no cost, eCampus Virtual bookstore will build you a branded virtual bookstore through which you can offer students new, used, rental and digital textbooks. This session will review the eCampus Virtual Bookstore program and related benefits including a generous commission structure, marketing, apparel/merchandise, adoption support, custom reporting, financial aid usage, custom books and more. Click here to register for this free event.

Michigan New Jobs Training Program (MNJTP) MNJTP by the Numbers: Four community colleges are in the process of developing MNJTP agreements, and five have been notified of available funding. In total, 18 colleges are participating, and

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96 employers have been served in 108 MNJTP contracts to date. The number of projected new jobs supported by existing MNJTP agreements is 13,004. Center for Global Initiatives (CGI) First Organizational Meeting Set for “Gateway Michigan” Initiative (Monday, April 20 from 10am-Noon): The MCCA is developing a new initiative under CGI that would partner community colleges and universities to attract international students to Michigan. The focus is on connecting with international students that applied to Michigan’s universities (but were not accepted due to language or other academic issues), and providing the students with ‘conditional admission’ if they attend a community college to address language and academic needs before transferring to the partnering university. Ideally, the international students would take ESL for language proficiency and the general education sequence for transfer. The first organizational meeting is scheduled for Monday, April 20 from 10am-noon at Prima Civitas (3rd Floor Conference Room, 325 E. Grand River in East Lansing). If interested in participating in the pilot for Gateway Michigan, please contact Adriana Phelan (aphelan@mcca.org).

Funding Opportunity…The Fulbright-Hays Group Projects Abroad Program is accepting proposals for short-term grants for overseas projects in training, research, and curriculum development in modern foreign languages and area studies. Deadline is March 23, 2015. For more information, please contact Wayne Wheeler at AACC (wwheeler@aacc.nche.edu).

Community Colleges in the News

Guided Pathways gives Mott Community College a boost (The County Press). Northwestern Michigan College faculty in Traverse City vote to unionize with MEA (MLive). Colleges are still receiving press coverage for the Community College Skilled Trades program grants:

Grant helps buy equipment for Bay College programs (ABC 10 News NOW).

Kirkland Community College receives skilled trades program funding (9&10 News).

$2M grant will bring high-tech gear to Northwestern Michigan College (Traverse City Record Eagle).

Oakland Community College nets cash for skilled trades equipment (Hometownlife).

38

NORTHWESTERN MICHIGAN COLLEGE

BOARD OF TRUSTEES

MINUTES

Monday, February 23, 2015

At NMC Oleson Center, 1881 College Drive

CALL TO ORDER—Vice Chair Kennard Weaver called the regular meeting to order at 5:30 p.m.

ROLL CALL Trustees present: K. Ross Childs, Marilyn Gordon Dresser, Steven G. Rawlings, Kennard R.

Weaver

Trustees absent: Douglas S. Bishop, Robert T. Brick, Cheryl Gore Follette

Also present: President Timothy J. Nelson, Leanne Baumeler, Aaron Beach, Cathryn Claerhout,

Vicki Cook, Marguerite Cotto, Diana Fairbanks, Holly Gorton, Kari Kahler, Todd

Neibauer, Paul Perry, Linda Racine, Stephen Siciliano, Cheryl Sullivan, David

Weaver

REVIEW OF AGENDA—The agenda was accepted as presented, on a motion from Ross Childs,

supported by Steve Rawlings, with a unanimous vote.

REPORTS

Program Focus—Disability Support Services—Leanne Baumeler, Disability Support Services

Specialist provided an update to the Board on the disability support services offered at Northwestern

Michigan College. She reviewed the process of determining accommodations to address the various

disabilities and needs of students, and shared some examples. Baumeler explained how she also

refers students to other community services available that contributes to the success of each student.

The presentation concluded with a video comprised of several NMC students receiving support

services.

Enrollment Report—Cathryn Claerhout, Director of Admissions, provided the monthly enrollment

report, which included the official 2015 Spring Semester enrollment figures indicating the budgeted

goal of 850 new students was just missed with the actual being 847. Claerhout shared that NMC

continues to have an increased high school population through dual enrollment and direct credit

students and attributed that to shared positions and a good relationship with TCAPS, as well as

increased efforts by the state and NMC to encourage all high school students to submit a college

application.

Financial Report—Vicki Cook, Vice President of Finance and Administration, provided the

monthly financial report noting that tuition and fees for spring were slightly below budget by about

4%, but would be offset by a savings in adjunct contracts. Cook also indicated property tax revenue

would be finalized at the end of March.

39

Northwestern Michigan College February 23, 2015

2

Compensation/Classification Implementation Status Report—Marguerite Cotto, Vice President

for Lifelong and Professional Learning, provided the monthly status report of activities of the

compensation and classification plan implementation process.

Policy Committee Report—Committee member Kennard Weaver referred to the minutes of the

February 12, 2015, Board Policy Committee meeting in the packet of Board materials and shared

that the Committee had met to consider a draft policy on board electronic communications, as well

as amendments to the policy on consent items. Weaver indicated that the Committee was

recommending both to the full Board for approval at this meeting on a first-reading basis.

Foundation Report—Kennard Weaver, Board Representative, recognized Foundation executive

director Rebecca Teahen who provided the Foundation report. She highlighted fund raising

activities and noted the selection process for this year’s Outstanding Alumni is underway. She

shared that the 2015 Taster’s Guild Auction and Tasting Event was coming up on February 27, and

indicated the auction was being conducted totally online this year. The Board thanked Teahen for

providing additional information on benefactor Becky Kelly, and acknowledged their gratitude for

that donation.

Legislative Issues Report—President Timothy Nelson provided the legislative report, referring to

the MCCA Update in the packet of materials and that the MCCA Legislative Summit had occurred

in Lansing. In addition, Nelson shared that another community college baccalaureate legislative bill

has been introduced by Senator Shirkey. Senator Booher has reintroduced three bills pertaining to

concurrent enrollment, which MCCA feels should be dealt with in the dual enrollment bill rather

than amendments to the community college act, and that the state should not be setting tuition rates.

President Nelson also updated the Board on bills related to changes to the New Jobs Training

Program. In response to a question, Nelson provided information from the Governor’s executive

budget pertaining to community college funding and explained that, under the existing formula,

NMC met all performance funding criteria. He indicated there are changes being recommended to

the funding formula and he will keep the Board informed on any action.

UPDATES

Board Chair Update—Vice Chair Kennard Weaver provided the Chair update in the absence of the

Board Chair. He shared there were changes in meeting locations on the Board Meeting Dates

schedule up for approval in action items and that a couple of Board committee assignments have

changed to place the treasurer on appropriate committees.

President’s Update—President Timothy Nelson shared that an Open Meetings Act (OMA)

refresher by the county prosecutor is being scheduled and NMC trustees will be notified of the date

and logistics. He encouraged trustees to attend and reminded trustees of the open meetings guide

previously provided to them. Nelson also referred to a Michigan Speaks booklet on the citizens’

agenda for the 2014 elections that will be sent to trustees electronically. Notification has been

received from the state accepting NMC’s records retention and management plan. A team of eight

from NMC attended a Higher Learning Commission strategy forum as part of NMC’s accreditation

process, which resulted in a new AQIP action project that deals with internal communications titled

Our NMC: Cultivating a Connected Community. Nelson concluded his update by sharing that

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Northwestern Michigan College February 23, 2015

3

Darby Hiller, Executive Director of Research, Planning and Effectiveness, is leaving NMC to accept

a new position as Associate Vice Provost at Wittenberg University in Ohio.

Vice Chair Kennard Weaver encouraged trustee attendance at the county prosecutor’s OMA

training.

PUBLIC INPUT—There was no public input offered.

DISCUSSION ITEMS

CONSENT ITEMS—On a motion by Ross Childs, supported by Steve Rawlings, the following

items were approved by a unanimous vote as a group without discussion:

Minutes of the January 22-23, 2015, retreat and January 26, 2015, regular and closed

meetings

Contributions for January 2015

ACTION ITEMS

Amended Regular Board Meeting Dates—Ross Childs made a motion, supported by Steve

Rawlings, to approve the regular Board meeting dates through June 2016 as presented with amended

meeting locations. Motion passed with a unanimous vote.

New Board of Trustees Policy A-108.00—On a motion by Steve Rawlings, supported by Ross

Childs, the Board approved the new Board Policy A-108.00 Board of Trustees Electronic

Communications as recommended by the Board Policy Committee, on a first-reading basis. Motion

passed with a unanimous vote.

Amendment of Policy A-105.00—On a motion by Ross Childs, supported by Marilyn Dresser, the

Board approved the amendment to Board Policy A-105.00 Consent Agenda Items as recommended

by the Board Policy Committee, on a first-reading basis. It was noted that Trustees would like to be

informed of major contributions in order to acknowledge these gifts. Motion passed with a

unanimous vote.

Early Childhood Education Program—Steve Rawlings made a motion, supported by Ross Childs, to

approve the Early Childhood Education academic program as follows:

Certificate of Achievement Level I—Early Childhood Education and Care for Infant and

Toddlers, effective Fall 2015

Certificate of Achievement Level I—Early Childhood Education and Care for Preschoolers,

effective Fall 2015

Associate in Applied Science Degree in Early Childhood Education, effective Spring 2015

The childcare at NMC is a happy coincident/by-product. Motion passed with a unanimous vote.

Parsons-Stulen VCT Flooring Replacement—Ross Childs made a motion, supported by Steve

Rawlings, authorizing administration to enter into a contract with Floor Covering Brokers in the

amount of $27,300, plus $2,730 contingency for a total project budget of $30,030, to remove and

41

Northwestern Michigan College February 23, 2015

4

install new VCT and cove base in the corridors of the Parsons-Stulen building, to be funded though

the FY 2015 Plant Fund budget. Motion passed with a unanimous vote.

REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require

administrative follow-up for information to be provided to the Board at a later date.

ADJOURNMENT—The meeting adjourned at 6:16 p.m.

Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.

SIGNED

Kennard R. Weaver, Vice Chair

ATTESTED

K. Ross Childs, Secretary

42

301 Gift(s) listed

253 Donor(s) listed

Fund Description # of Gifts New Gifts New PledgesPayments on Previous 

PledgesGift Type Total

GLMA Superintendent's Scholarship 1 $50.00 $0.00 $0.00 Permanently Restricted $50.00

Mary Lee Lord Zonta Scholarship 1 $50.00 $0.00 $0.00 Permanently Restricted $50.00

Barbara Griner Mikowski Nursing Endowment 1 $0.00 $0.00 $2,500.00 Permanently Restricted $2,500.00

Catherine Strom Schmidt Zonta Scholarship 1 $100.00 $0.00 $0.00 Permanently Restricted $100.00

Art Department Program 1 $750.00 $0.00 $0.00 Temporarily Restricted $750.00

Bridge Program 1 $500.00 $0.00 $0.00 Temporarily Restricted $500.00

Business Program 1 $5,000.00 $0.00 $0.00 Temporarily Restricted $5,000.00

Children's Choir 1 $364.00 $0.00 $0.00 Temporarily Restricted $364.00

Dental/Health Services 3 $3,078.00 $0.00 $0.00 Temporarily Restricted $3,078.00

Dennos Museum Center 6 $492.70 $0.00 $90.00 Temporarily Restricted $582.70

GLMA Captain's Dinner 7 $950.00 $0.00 $0.00 Temporarily Restricted $950.00

GLMA Program 1 $50.00 $0.00 $0.00 Temporarily Restricted $50.00

Global Fundraiser 8 $5,380.75 $0.00 $450.00 Temporarily Restricted $5,830.75

Global Opportunities Scholarship 3 $350.00 $0.00 $0.00 Temporarily Restricted $350.00

Homeless Writing Project 1 $5,000.00 $0.00 $0.00 Temporarily Restricted $5,000.00

International Affairs Forum Program 4 $1,145.00 $0.00 $500.00 Temporarily Restricted $1,645.00

John Lewis Veterans for Peace Scholarship 1 $0.00 $0.00 $1,000.00 Temporarily Restricted $1,000.00

NMC Non‐Discretionary‐Named Student Scholarship 8 $6,995.00 $0.00 $0.00 Temporarily Restricted $6,995.00

Gordon Niemi Memorial Scholarship 1 $0.00 $200.00 $0.00 Temporarily Restricted $200.00

Phi Theta Kappa 1 $0.00 $500.00 $0.00 Temporarily Restricted $500.00

Schroth Family Scholarship 2 $750.00 $0.00 $750.00 Temporarily Restricted $1,500.00

Carrie E. Smith Schuyler Scholarship 1 $4,500.00 $0.00 $0.00 Temporarily Restricted $4,500.00

Tasters' Guild Auction Program 119 $15,549.00 $10,975.00 $4,815.00 Temporarily Restricted $31,339.00

Tasters' Guild Scholarship 3 $190.00 $0.00 $0.00 Temporarily Restricted $190.00

Technical Division Program 1 $100.00 $0.00 $0.00 Temporarily Restricted $100.00

WNMC Radio 16 $1,091.50 $0.00 $1,280.00 Temporarily Restricted $2,371.50

Mary E Young Scholarship 2 $500.00 $500.00 $0.00 Temporarily Restricted $1,000.00

2015 NMC Scholarship Golf Open 7 $0.00 $15,500.00 $0.00 Temporarily Restricted $15,500.00

Alumni Art Book 6 $294.85 $0.00 $0.00 Temporarily Restricted $294.85

NMC Barbecue 3 $366.00 $0.00 $0.00 Temporarily Restricted $366.00

Computer Studies Scholarship 1 $2,500.00 $0.00 $0.00 Temporarily Restricted $2,500.00

General Scholarships 7 $300.00 $3,750.00 $3,750.00 Temporarily Restricted $7,800.00

General Unrestricted Funds 81 $4,350.00 $6,625.00 $3,945.00 Unrestricted $14,920.00

Totals: $60,746.80 $38,050.00 $19,080.00 $117,876.80

*Reports pledge balance. Any payments received during the month on prior pledges are reported under Payments on Prior Pledges. This report reflects monthly activity only; it is not a cumulative report.

Northwestern Michigan College

Gift Summary by Fund

February 2015 Contributions

43

Board Policy A-108.00

Board of Trustees Process

Board of Trustees Electronic Communications

The Board of Trustees (“Board”), and each of its sub-committees, is committed to complying with

all applicable laws while executing its duties, including Michigan’s Open Meetings Act (“OMA”),

Freedom of Information Act (“FOIA”), and Historical Commission Act (“HCA”). This policy is

designed to provide an overview of the Board’s obligations under these laws as they might apply

to electronic communications, which include but are not limited to emails, text messages, instant

messages, blogs, and social media messages, whether created or used within or outside of

Northwestern Michigan College’s information technology infrastructure. Each member of the

Board is assigned a Northwestern Michigan College (“NMC” or “College”) email address, which

he/she may use only for College-related business and communications. Use of a College email

account for any other purpose is prohibited. The President and staff may develop and publish

further guidelines as may be necessary to administer this policy effectively, and for the appropriate

retention and disposal of electronic communications according to the College Record and

Retention Schedule and the HCA.

Open Meetings Act: The OMA, with limited enumerated exceptions, requires the Board and its

sub-committees to conduct meetings in a manner that is open to the public. According to the

OMA, a “meeting” means the convening of the Board or its sub-committees at which a quorum is

present for the purpose of deliberating toward or rendering a decision on a public policy. All

deliberations and decisions of the Board and its sub-committees shall take place at a meeting open

to the public. Neither the Board nor its sub-committees may circumvent these requirements by

deliberating toward or rendering a decision on a public policy by exchanging or using electronic

communications.

Freedom of Information Act: The FOIA, with enumerated exemptions, requires NMC and the

Board to make available for copy or inspection by the public “public records,” which means

writings prepared, owned, used, in the possession of, or retained by NMC or the Board in the

performance of an official function, from the time it is created. This requirement applies equally

to electronic communications prepared, owned, used, in the possession of, or retained by members

of the Board or its sub-committees as part of their official functions, whether the electronic

communications are created, received, or used within or outside of the College’s information

technology infrastructure.

Historical Commission Act: Pursuant to the HCA, the College maintains a College Record and

Retention Schedule (“Schedule”), which details which College records, including Board records,

must be retained by the College and for how long. The Schedule applies equally to electronic

44

communications of the members of the Board and its sub-committees, whether the electronic

communications are created, received, or used within or outside of the College’s information

technology infrastructure. Each member of the Board and its sub-committees shall familiarize

him/her-self with the Schedule, its application, and requirements. A member of the Board or any

of its sub-committees who, in the performance of a College function, creates, receives, or uses an

electronic communication outside of the College’s information technology infrastructure shall

immediately provide a copy of the electronic communication to the Executive Assistant for the

President and Board of Trustees for keeping and retention in accordance with the Schedule and

the HCA.

Any and all questions related to the administration of this policy should be directed to Executive

Assistant for the President and Board of Trustees.

45

Board Policy A-105.00 Board of Trustees Process

Consent Agenda Items These items will be placed on a monthly "consent agenda" for adoption as a group without specific discussion. When approving the meeting's agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions.

1. Human Resources a. Approval of negotiated employee contracts (e.g. collective bargaining agreement

with Maintenance/Custodial union) or mutual gains agreements (annual total compensation recommendation) as recommended by president

b. Approval of sabbatical leaves 2. Administrative Services

a. Bid acceptance recommendations requiring board approval 3. Other

a. Approval of donations and grants b.a. Endorsement of addition or deletion of University Center credit programs and

member institutions c.b. Additional items as may be deemed appropriate by the board chair

Adopted by the Northwestern Michigan College Board of Trustees October 23, 1995 Revised May 19, 2003 Revised December 20, 2004 Revised December 19, 2005 Revised December 18, 2006 Revised June 25, 2007 Revised February 24, 2014

46

____________________________________________________________________________

To: Timothy J. Nelson, President

From: Vicki Cook, Vice President of Finance and Administration

Date: March 12, 2015

Subject: Renewal of Fifth Third Line-of-Credit

Recommendation

Authorize the renewal of the Fifth Third Line-of-Credit.

Background

Northwestern Michigan College has a $2 million dollar line-of-credit with Fifth Third bank. To

date, the College has not drawn upon the line of credit. Fifth Third requires an annual renewal by

the Board of Trustees. The College has had a line-of-credit with Fifth Third bank since 2007.

We have never drawn on the account.

MEMO

Administrative Services

47

1. Demonstrated influential networking on behalf of the College ‐ Exercising helpful influence among 

his/her resource networks in public life, academe or business and industry with those who can positively 

affect the mission of the College.  

2. Financial contribution ‐ Demonstration of a pattern of outstanding contributions over time to NMC.  

3. Time devoted in the interest of NMC ‐ Exemplifying dedicated and loyal volunteer service over a 

period of years. 

NORTHWESTERN MICHIGAN COLLEGE 2014 FELLOWS NOMINATION  

Nominations Due, Friday March 13, 2015 

Name of Nominee: Bruce Byl 

 Supportive Comments: 

1. Demonstrated influential networking on behalf of the College: As a member of the NMC 

Foundation Board and several volunteer committees, Bruce has demonstrated significant 

influential networking on behalf of the College. Bruce is a passionate advocate for NMC, 

especially as a 1979 graduate of the Aviation program. 

We have many donors and volunteer board members who credit Bruce directly for getting them 

involved. When we ask how they got started giving to or volunteering for NMC, they say “Bruce 

Byl asked me.” Cumulatively, these donors and volunteers have a tremendous impact on our 

success, all thanks to Bruce. 

Bruce continues to participate on the phonathon and writing personal solicitation efforts to 

support the Annual Campaign each year. His are by far the most successful letters. 

 

 

Financial contribution: Bruce’s first give to NMC was in 1984, just 5 years after completing his 

AA in Aviation. Since then, he and Mary have given more than $60,000 to NMC. This includes 

scholarship support, Annual Fund support, Dennos Museum, WNMC, numerous special 

campaigns, and every golf outing since 2006. Bruce and Mary recently endowed the Tucker Byl 

Memorial Scholarship. They are also members of the Biederman Society, having made a planned 

gift to the College. 

 

2. Time devoted in the interest of NMC: In addition to the influential networking mentioned 

above, Bruce has served on the NMC Foundation Board since 2006 and has joined the critical 

major gifts committee. Bruce never says “no” when asked to help support NMC. He was very 

active during the millage effort last summer. He served as Chair of the Foundation Board in 

2010‐2011, continued as immediate past chair on the executive committee, serves on the golf 

committee, annual gifts committee, and always steps in where he is needed. Bruce now chairs 

the Foundation’s Major Gifts Committee helping to lead us toward a transformational campaign 

for the College. 

 

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Beyond his service to NMC, Bruce has travelled around the country speaking to other 

community college fundraisers and board members about his experience on the NMC 

Foundation Board –all in the interest of advancing community colleges nationwide. 

 

In 2009, as co‐chair of the Annual Campaign with Susan Sheldon, Bruce was nominated and 

recognized for the CASE Campus Impact Award as an outstanding volunteer. This is a short 

segment of the nomination:  

From the very beginning, Bruce and Susan took their roles as leaders seriously and were 

committed to a successful outcome.  They took the time to call and motivate team 

captains, to encourage volunteers, to make personal asks, write personal notes, and 

email updates.  They led by example, including their giving; both Bruce and Susan have 

established scholarships at NMC… Bruce's enthusiasm for NMC has revitalized alumni 

spirit.  He was voted Outstanding Alumnus of the Year for 2009 (Class of 79) ‐‐ and his 

former classmates have agreed to form an Annual Campaign team next year! 

 

Note: Bruce was nominated for the NMC Fellows award in 2011 by a Foundation Board peer. 

 

 

 

Submitted by: Rebecca Teahen, Executive Director for Resource Development & NMC Foundation 

  Date: 3/13/15 

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To: Timothy J. Nelson, President

From: Stephen Siciliano, Vice President for Educational Services

Date: March 16, 2015

Subject: Computer Information Technology (CIT) General Program Discontinuation I am seeking the Board of Trustees’ approval to discontinue the current Associate in Applied Science in Computer Information Technology—General Program. Based on conversations with the CIT Faculty and our local CIT Advisory Committee, the CIT Department is recommending that we discontinue offering the CIT-General AAS degree program. The purpose of the CIT-General degree has been to expose students to many different areas of Information Technology. It was designed to meet the needs of businesses that required someone with a general skillset. Today, the need for students with a general skillset has diminished. CIT employers now look for students with a comprehensive set of knowledge and skills in specific key areas. These include Software Development and Infrastructure. They prefer depth verses breadth, and the employment opportunities available are directed to individuals with specific skills. We have found that most students who enroll in the CIT-General program of study do so because they are not sure what career path they want to undertake. However, after completing one or more CIT classes they usually change their program of study to CIT-Developer or CIT-Infrastructure as a result of their own self-discovery or based on the guidance of an academic advisory. Thank you for your consideration.

MEMO Educational Services

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____________________________________________________________________________ To: Timothy Nelson From: Vicki Cook Marguerite Cotto CC: Ed Bailey Date: March 12, 2015

Subject: Community College Skilled Trades Equipment Fund The objective of this document is to provide an overview of the recent $2,775,061 award of Community College Skilled Trades Equipment grant to NMC and to authorize the equipment and facility modification planned as part of the grant. Board Authorization Authorize the administration to enter into contracts for the purchase of equipment and facilities modifications, as detailed in the Community College Skilled Trades Fund “Price Proposal” submitted to the Michigan Strategic Fund as part of the CCSTEF grant submission. Total grant funds and authorization request is $2,775,235, with $2,078,174 funded from the State of Michigan Strategic Fund and $697,061 funded from the NMC Plant fund. Grant RFP Objective The purpose of the Community College Skilled Trades Equipment Fund (CCSTEF) was to provide Michigan Community Colleges funding for skilled trades equipment to ensure the Michigan Community Colleges can deliver educational programs in high-wage, high-skill and high demand occupation, as identified by regional labor market conditions that build and retain a talented workforce in Michigan. The total funding available was $50.0MM, with the maximum each community college could apply for was $4.8MM. The grant had a 25% match requirement. NMC Grant Submission Overview Northwestern Michigan College partnered with the Regional Prosperity Organization, Networks Northwest, the business community, area chambers of commerce, area intermediate school districts and local school districts to focus the CCSTEF grant application on strengthening NMC’s academic program areas of Engineering Technology, Maritime Technology, Welding Technology, Nursing and Computer Information Technology. These programs will be enhanced through the purchase of new state-of-the-art laboratory and simulation equipment that will be integrated into competency, content and skill based curriculums designed to meet employer demands for skilled talent. The College will be able to demonstrate an increase in program enrollees, graduates with degrees or certifications in these key industry clusters and placements of students into high-skill, high-demand and high-wage positions throughout the region, the state and the world.

MEMO Technical Division

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Page 2 of 2

The table below summarizes the major equipment purchases proposed in the grant: Engineering Technology

Marine Technology Welding Nursing Computer

Technology Advanced

Electronics’ Lab Indoor water tank

and training facility Welding Simulator Training Simulators

Network servers and switches

Hydraulic Trainers Inspection class

ROV Robotic Work Cell

4 UAV Platforms Scanning Sonar Multi-process

welders

UAV Simulator $1,281,384 $456,352 $391,284 $256,154 $390,061

Details of all equipment and facilities modification planned as part of the CCSTEP grant are outlined in the attached CCSTEF Price Proposal document. Grant Funding Summary Project Total $2,775,235 State Grant Funds $2,078,174 College Match (25%) $ 697,061 (funding source – Plant Fund) Grant Equipment / Academic Program / Occupation Alignment The following graphic outlines the alignment between the equipment requested as part of the CCSTEF, the academic programs and degrees offered at NMC and the high-wage, high demand occupations

Attachment: Price Proposal, Northwestern Michigan College CCSTEF grant submission

CCSTEP Funded Equipment Purchases

• Electonics Lab Equipment

• Fiber Optics Lab Equipment

• Fluid Power Lab Equipment

•Unmanned Aerial vehical Equipment

•Unmanned Underwater laboratory and vehicle equipment

•Welding Simulation Lab Equipment

•Nursing Simulation Lab Equipment

• Storage Area Network Lab Equipment

Northwestern Michigan College Academic Programs

•Engineering Technology (ET)

• Specialization in Unmanned Aerial Systems

•Marine Technology

•Welding Technology

•Nursing

•Computer Information(CIT) Technology 

Northwestern Michigan College Degrees and Certificates

•Bachelors Degree

•Marine Technology

•Associates Degree

•CIT General

•CIT Developer

•CIT Infrasture

•ET General

• ET Computer

• ET Electonircs

• ET Marine

•ET Photonics

• ET Robotics

• ET Manufacturing

•ET Marine

•ET Unmanned Systems

•Nursing

•Certificates (Level I, II or III)

• Computer Studies

•Nursing

•Welding Technology

High‐ Skill, High‐ Demand, High‐Wage Occupations (State and Federal data sources)

• Electrical Engineers, 7% growth $77,670 average annual wage

• Engineers, 8% growth, $86,340 average annual wage

• Mobile Heavy Eqipment Fluid Mechanics, 17% growth, $45,340 average annual wage

• Industrial Production Managers, 3% growth $91,970 average annual wage

• Unmanned Systems, 5% growth $54,160 average annual wage

• Marine Technology, 10% growth $88,100 average annual wage

• Welders, Cutters, Solderers, 1% growth, $36,430 average annual wage

• Computer and Information Systems Managers, 11% growth, $94,450 average annual wage

• Computer Systems Analysts, 13% growth $68,780 average annual wage

• Software Developers, 17% growth, $64,180 average annual wage

• Nurse Practitioners, 14% growth, $81,140 average annual wage

• Registered Nurses, 7% growth, $52,960

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Michigan  Strategic  Fund  Community  College  Skilled  Trades  Equipment  Fund  

RFP-­‐CASE-­‐108214          

   

Price  Proposal                                  

Northwestern  Michigan  College  1701  E.  Front  Street  

Traverse  City,  Michigan  49686  

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SUMMARY  ...........................................................................................................................................  3  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  GRANT  REQUEST  SUMMARY  ........................................  3  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  MATCH  OVERVIEW  ......................................................  3  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  EQUIPMENT  BUDGET  DETAIL  .......................................  4  ACADEMIC  AREA:    ENGINEERING  TECHNOLOGY  .................................................................................................  4  

Engineering  Technology  –  Electronics  Lab  Equipment  .........................................................................  4  Engineering  Technology  –  Fiber  Optics  Lab  Equipment  .......................................................................  5  Engineering  Technology  –  Fluid  Power  Lab  Equipment  .......................................................................  5  Engineering  Technology-­‐  Unmanned  Aerial  Systems  Equipment  ........................................................  6  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  EQUIPMENT  BUDGET  DETAIL  .......................................  7  ACADEMIC  AREA:    MARINE  TECHNOLOGY  .........................................................................................................  7  

Marine  Technology  ..............................................................................................................................  7  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  EQUIPMENT  BUDGET  DETAIL  .......................................  7  ACADEMIC  AREA:    WELDING  TECHNOLOGY  .......................................................................................................  7  

Welding  Technology  –  Welding  Lab  Equipment  ..................................................................................  7  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  EQUIPMENT  BUDGET  DETAIL  .......................................  8  ACADEMIC  AREA:    NURSING  ...........................................................................................................................  8  

Nursing–  Simulation  Equipment  ..........................................................................................................  8  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  EQUIPMENT  BUDGET  DETAIL  .......................................  9  ACADEMIC  AREA:    COMPUTER  INFORMATION  TECHNOLOGY  ................................................................................  9  

Computer  Information  Technology  –  Storage  Area  Network  Lab  Equipment  ......................................  9  

NORTHWESTERN  MICHIGAN  COLLEGE  CCSTEP  EQUIPMENT  BUDGET  QUOTES/BIDS  ..........................  10  

SIGNED  INDEPENDENT  PRICE  DETERMINATION  .................................................................................  10  

 

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Summary  Northwestern Michigan College, a publically funded community college located in Traverse City, Michigan is providing this Price Proposal to accompany its Technical Proposal for Michigan Strategic Fund, Community College Skilled Trades Equipment Program funding. If awarded, Northwestern Michigan College will purchase equipment to support its academic program areas of Engineering Technology, Marine Technology, Welding Technology, Nursing and Computer Information Technology which deliver job training programs in high-skill, high-demand and high-wage occupations in Northwest Michigan, Prosperity Region 2. This proposal includes detailed costs/rate/price information on the proposed equipment purchases including grant eligible and grant non-eligible items. The proposal also includes quotes from vendors/sub-contractors to support the listed prices. Awarding funds to Northwestern Michigan College will be an investment in the regional economy and support NMC’s efforts to be a leader in talent development and retention throughout the region, the state, the nation and the world.

Northwestern  Michigan  College  CCSTEP  Grant  Request  Summary   Project Total: $2,775,235 Grant Request: $2,078,174 College Match (25%): $ 697,061

Engineering Technology*

Marine Technology

Welding Technology

Nursing Computer Information Technology

Total - All Programs

Grant Eligible Equipment Purchases $968,524 $381,352 $206,284 $154,582 $367,432 $2,078,174

Non-Grant-Eligible

Equipment Purchases $273,860 $0 $55,000 $101,572 $12,629 $443,061

Non-Grant-Eligible Facilities Improvements $39,000 $75,000 $130,000 $0 $10,000 $254,000

Total College Match $312,860 $75,000 $185,000 $101,572 $22,629 $697,061

Total Project Cost $1,281,384 $456,352 $391,284 $256,154 390,061 $2,775,235 Notes: *Engineering Technology includes Unmanned Aerial Systems, which is a specialization within the Engineering Technology Associates in Applied Science degree. Grant Submission requires a $2,000 non-refundable deposit. The grant application fee is not included in the above cost details

Northwestern  Michigan  College  CCSTEP  Match  Overview  The funding for the NMC match will come from the College’s annual capital budget. The annual capital budget is part of the College’s Plant Fund which is used for all equipment and facilities upgrades and purchases throughout the year.

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Northwestern  Michigan  College  CCSTEP  Equipment  Budget  Detail  Academic  Area:    Engineering  Technology  The following equipment purchases will support the NMC academic program area of Engineering Technology. NMC’s Engineering Technology Associates in Applied Science includes specializations in Computers, Electronics, Photonics, Marine, Robotics, Unmanned Aerial Systems and Unmanned Ground Vehicles. Equipment purchases would include electronics lab equipment, fiber optics lab equipment, fluid power lab equipment and unmanned aerial systems equipment. Engineering  Technology  –  Electronics  Lab  Equipment  Item Unit

Cost Qty Total

Cost Pricing Academic

Programs Grant Eligible Equipment Spectrum Analyzer (8.3 GHz) $12,000 4 $48,000 Web bid Engineering

Technology Oscilloscope w/ Comm. Analyzer $12,000 4 $48,000 Web bid Engineering

Technology Electrical Machines / Motors Trainers

$12,500 4 $50,000 Web bid Engineering Technology

Total $146,000 Non-eligible Equipment Oscilloscopes $2,000 8 $16,000 Web bid Engineering

Technology Oscilloscopes $2,000 8 $16,000 Web bid Engineering

Technology Power Supplies $600 16 $9,600 Web bid Engineering

Technology Function Generators $900 16 $14,400 Web bid Engineering

Technology Consumables $3,000 1 $3,000 Web bid Engineering

Technology Spectrum Analyzer (3.3 GHz) $6,500 4 $26,000 Web bid Engineering

Technology DMM handheld $300 8 $2,400 Web bid Engineering

Technology Insulation Tester $700 6 $4,200 Web bid Engineering

Technology Lab Benches – Equipment Setup (Facilities Modification)

$3,000 8 $24,000 Estimate Engineering Technology

Other Facilities Modification including 3-Phase 208 Power

$15,000 1 $15,000 Estimate Engineering Technology

Total $130,600

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Engineering  Technology  –  Fiber  Optics  Lab  Equipment  Item Unit Cost Qty Total

Cost Pricing Academic

Program Grant Eligible Equipment OTDR $20,000 4 $80,000 Web bid Engineering

Technology Connector Assembly Active Learning Console

$10,000 1 $10,000 Web bid Engineering Technology

Marcraft Fiber Trainer $30,000 4 $120,000 Web bid Engineering Technology

Total $210,000 Non-eligible Equipment Light Source / Power Meter - Kit $3,000 8 $24,000 Web bid Engineering

Technology Fiber Optic Fault Finder and Continuity Tester

$400 8 $3,200 Web bid Engineering Technology

Fiber Optic Consumables $500 8 $4,000 Web bid Engineering Technology

3M HotMelt Kit w/Oven $2,000 8 $16,000 Web bid Engineering Technology

Fiber Optics System / Int. Display $1,000 8 $8,000 Web bid Engineering Technology

Fiber Optic Splicing / Connector $800 16 $12,800 Web bid Engineering Technology

Fiber Optics Lab Manual with kit $60 16 $960 Web bid Engineering Technology

Fiber Optics Trainer Bundle $6,250 16 $100,000 Web bid Engineering Technology

Total $168,960 Engineering  Technology  –  Fluid  Power  Lab  Equipment  Item Unit

Cost Qty Total

Cost Type Academic

Program Grant Eligible Equipment Hydraulic Trainer 2 Sided, Expanded

$41,989 1 $41,989 Equipment Engineering Technology

Hydraulic Troubleshooting Trainer

$48,490 1 $48,490 Equipment Engineering Technology

Comparison of Pumps Trainer $84,319 1 $84,319 Equipment Engineering Technology

PumpLab (Fluid Flow Trainer) $32,726 1 $32,726 Equipment Engineering Technology

Total $207433

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Non-eligible Equipment Hydraulic Hose Crimping machine

$3,500 1 $3,500 Equipment Engineering Technology

Hand Tools (6 sets plus Lab Tools

$5,000 1 $5,000 Equipment Engineering Technology

16 Directional Control Valves w/ Detent

$2,400 1 $2,400 Equipment Engineering Technology

16 Cylinders, Double Acting $2,400 1 $2,400 Equipment Engineering Technology

Total $13,300 Notes: All equipment is stand-alone and operates on 120 VAC. However, some equipment may require 30 amp-wiring circuits. Engineering  Technology-­‐  Unmanned  Aerial  Systems  Equipment  Item Unit

Cost Qty Total

Cost Pricing Academic

Program Grant Eligible Equipment Sensefly eBEE UAV $30,000 2 $60,000 Quote Engineering

Technology Sky Ranger UAS Platform w/sensor package

$95,000 1 $95,000 Quote Engineering Technology

CAE - UAS Flight Simulator $105,000 1 $105,000 Estimate Engineering Technology

UAV Factory - Penguin C setup with spare parts

$105,000 1 $105,000 Estimate Engineering Technology

Mobile ground Station $40,000 1 $40,000 Estimate Engineering Technology

Total $405,000 Non-eligible Equipment $0

Total $0 Notes: NMC Engineering Technology academic programs include the following:

Bachelors of Science (BS): Marine Technology Associates of Applied Science (AAS): Engineering Technology – Electronics Technology

Engineering Technology – Robotics & Automation Technology

Engineering Technology – Photonics Engineering Technology – Computer Technology) Engineering Technology – Marine Technology Engineering Technology – Unmanned Aerial Systems Engineering Technology – Unmanned Ground Systems

Certificate: PLC – Level I

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Northwestern  Michigan  College  CCSTEP  Equipment  Budget  Detail  Academic  Area:    Marine  Technology  In addition to the purchase of laboratory equipment and unmanned aerial systems equipment that will support academic learning for all students in the Engineering Technology program, NMC is also requesting funding for the purchase of specialized equipment in the field of Marine Technology This request includes: Marine  Technology  Item Unit

Cost Qty Total

Cost Pricing Academic

Program Grant Eligible Equipment Pre-Fabricated Marine Technology Laboratory

$79,662 1 $79,662 Estimate Engineering Technology

Hydraulic Articulated Crane $15,000 $15,000 Engineering Technology

M3 Bathymetric/Scanning Sonar $45,690 1 $45,690 Quote Engineering Technology

Seaeye Falcon ROV $241,000 1 $241,000 Quote Engineering Technology

Total $381,352 Non-eligible Equipment Facilities improvements associated with the pre-fabricated lab and relocation of the welding program*

$75,000 1 $75,000 Estimate Engineering Technology

Total $75,000 Notes: *The installation of the Pre-Fabricated Marine Technology Laboratory would require facilities improvements including relocation of the welding program as well as the installation of electrical, filtration, foundation, access, lighting and video equipment installation.

Northwestern  Michigan  College  CCSTEP  Equipment  Budget  Detail  Academic  Area:    Welding  Technology  To support NMC’s Welding Technology academic program, the College requests the following welding lab equipment: Welding  Technology  –  Welding  Lab  Equipment  

Item Unit Cost Qty Total Cost

Pricing Academic Programs

Grant Eligible Equipment Miller Live Arc Welding System $58,486 1 $58,486 Quote Welding Miller Robotic Welding System $67,000 1 $67,000 Quote Welding Weld Fume Extractor $26,567 1 $26,567 Quote Welding Plate Edge Beveler- Gulco $10,845 1 $10,845 Quote Welding TIG Welder- 350 Package $10,375 2 $20,750 Quote Welding

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Pipeworx System Welder $11,318 2 $22,636 Quote Welding Total $206,284

Non-eligible Equipment Lincoln Multi-process welder V350 Pro

$5,250 4 $21,000 Web bid Welding

Lincoln Advanced Process Welders Power Wave C300

$8,500 4 $34,000 Web bid Welding

Facilities Modifications* $130,000 1 $130,000 Estimate Welding Total $185,000

Notes: *Equipment purchases support a focus on robotic and pipe welding. This will require an expansion of the welding facilities. NMC Welding academic programs include the following: AAS: Manufacturing Technology Certificate: Welding Level I Welding Level II

Northwestern  Michigan  College  CCSTEP  Equipment  Budget  Detail  Academic  Area:    Nursing  To support NMC’s nursing academic program, the college is requesting the following simulation lab equipment: Nursing–  Simulation  Equipment  Item Unit Cost Qty Total

Cost Pricing Academic

Program Grant Eligible Equipment SimMan 3G,training, instructor tablet

$77,435 1 $77,438 Quote Nursing

Pyxis Medstation 4000 $21,899 1 $21,899 Quote Nursing Pyxis Medstation Console $19,500 1 $19,500 Quote Nursing SimMom $35,748 1 $35,698 Quote Nursing

Total $154,535 Non-eligible Equipment Advanced Keri Auscultation Manikin

$5,200 3 $15,600 Quote Nursing

Advanced Geri Auscultation Manikin

$5,200 3 $15,600 Quote Nursing

Next Generation Alaris PC Units $2,026 3 $6,078 Quote Nursing Alaris IV Pump Module (side devices)

$1,239 4 $4,956 Quote Nursing

Next Generation Alaris Guardrails software

$809 2 $1,618 Quote Nursing

Guardrails software/ Pump Module

$211 4 $844 Quote Nursing

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Alaris Pump PCA Module $2,572 2 $5,144 Quote Nursing Hill-Rom VersaCare Refurbished Hospital Bed

$5,350 6 $35,640 Quote Nursing

Philips SureSigns VS4,SP02, &Rollstand

$4,033 1 $4,033 Quote Nursing

Medication Admin.Set A for SimPad

$2,000 1 $2,000 Quote Nursing

Medication Admin.Set B for SimPad

$2,000 1 $2,000 Quote Nursing

ACES Unfolding Simulation Cases

$2,850 1 $2,850 Quote Nursing

Respiratory Competence Simulation scenario

$500 1 $500 Quote Nursing

Pyxis Medstation 4000 Auxillary 4 door cabinet

$7,899 1 $7,899 Quote Nursing

Normal Birth Scenario for SimMom

$350 1 $350 Quote Nursing

Total $105,112 Notes: There are no expected facilities impacts

Nursing Academic Program: ADN Nursing Nursing Practical – Level II Certificate

Northwestern  Michigan  College  CCSTEP  Equipment  Budget  Detail  Academic  Area:    Computer  Information  Technology  To support NMC’s Computer Information Technology (CIT) academic program area, the college requests the following Storage Area Network Lab equipment: Computer  Information  Technology  –  Storage  Area  Network  Lab  Equipment  

Item Unit Cost

Qty Total Cost

Pricing Academic Programs

Grant Eligible Equipment Servers $11,849 22 $260,678 Quote CIT Switches - Network I/O $11,279 1 $11,279 Quote CIT KVM Switch $14,000 1 $14,000 Quote CIT UPS $15,200 1 $15,200 Quote CIT SAN - FiberChannel $17,563 1 $17,563 Quote CIT Switch - FiberChannel $14,832 1 $14,832 Quote CIT SAN - iSCSI $18,931 1 $18,931 Quote CIT Switch - iSCSI $14,950 1 $14,950 Quote CIT

Total $367,432 Non-eligible Equipment GBIC $100 48 $4,800 Quote CIT Fiber Channel Cable - Om3 $44 100 $4,400 Quote CIT UPS Exchange $1,575 1 $1,575 Quote CIT

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UPS Symmetra Backplane Kit $239 1 $239 Quote CIT UPS 1-20C4ILP/1 $339 1 $339 Quote CIT Zero U PDU $319 4 $1,276 Quote CIT Infrastructure - Support (electrical/cooling) *

$10,000 1 $10,000 Estimate CIT

Total $22,629 Notes: *Facilities impacts include electrical and cooling upgrades to the existing facility

NMC Computer Information Technology (CIT) academic programs include the following:

AAS: Computer Information Technology – General Computer Information Technology - Developer Computer Information Technology – Infrastructure Engineering Technology – Computer Technology Certificate: Infrastructure Specialist – Level I Infrastructure Specialist – Level II Infrastructure Specialist – Level III

Northwestern  Michigan  College  CCSTEP  Equipment  Budget  Quotes/Bids  The bids/quotes that Northwestern Michigan College has received from the subcontractors/vendors listed in the Technical Proposal are listed in Attachment A.

Signed  Independent  Price  Determination  Northwestern Michigan College’s Signed Independent Price Certification is included in Attachment B

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