BOARD OF EDUCATION

WHITNEY POINT CENTRAL SCHOOL DISTRICT PO BOX 249

Whitney Point, NY 13862

Date: May 3, 2011

District Mission:

To provide an excellent education ensuring that all children maximize their potential, become contributing

citizens, and pursue lifelong learning.

District Beliefs: All children possess unique qualities and come to school eager to learn and be successful.

We respect all people within our community and treat them with dignity at all times.

Learning is a partnership that includes school staff, parents, family and the community.

Knowledge allows for critical thinking and effective decision-making.

The community is well served by maximizing the use of available resources and by the

responsible stewardship of assets.

Purposeful and intentional change is a constant that leads to educational improvement and

positive results. Compliance with state and federal regulations is critical to school district success.

Meeting called to order at 8:03 p.m. upon suspension of the Annual Meeting & Budget Hearing.

The Pledge of Allegiance was recited. Present Absent

James DiMascio President X

Sara Benscoter Vice-President X

Anthony Burchell Member X

Stephanie Champney Member X

Kathleen Driscoll Member X

Mary Ellerson Member X

Thomas Tasber Member X

Mary Hibbard Superintendent of Schools X

Laura Lindsley School Business Executive X

Patricia Follette Director of Curriculum and Instruction X

Cynthia Burchell District Clerk X

Others in attendance: Larry McDonald, Densie Boyce, Randy Boyce, Brian Jeker, Jim Benscoter

Kim Becker, Keith Goodenough, Dawn Fox, Taryn Hubbard, Murphee Hayes

5-3-11 BOE Minutes Page 2

Minutes

Mrs. Hibbard recommended Board approval of the Minutes from the Board Meeting held on April 18,

2011.

Moved by Anthony Burchell Seconded by Mary Ellerson

7 Aye 0 Nay 0 Abstained APPROVED

Warrant

None

Correspondence

None

Policies – 1st Reading

Mrs. Hibbard recommended Board approval of the attached, updated Medicaid Compliance Policy for first

reading.

Mrs. Hibbard stated the sentence was changed regarding program development to read “The Whitney Point Central School District has developed a Medicaid Compliance Plan which shall be implemented and

monitored to meet the requirements of applicable law and regulations.”

Moved by Mary Ellerson Seconded by Anthon Burchell

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Certification Policy for first reading.

Mrs. Hibbard stated the policy was changed to include proof of certification found online.

Moved by Mary Ellerson Seconded by Kathleen Driscoll

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Employment of Relatives of Board

of Education Members Policy for first reading.

Mrs. Hibbard stated the policy was changed to read “2/3 of the non-abstaining members of the Board of

Education.”

Moved by Thomas Tasber Seconded by Mary Ellerson

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Maintaining Discipline and Conduct Policy for first reading.

Mrs. Hibbard stated the paragraph describing school property was updated.

5-3-11 BOE Minutes Page 3

Moved by Mary Ellerson Seconded by Kathleen Driscoll

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Employee Personnel Records and Release of Information Policy for first reading.

Mrs. Hibbard stated the provision was removed stating “procedures for obtaining consent for release of

records to third parties shall be developed by the administration.”

Moved by Kathleen Driscoll Seconded by Anthony Burchell

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Comprehensive Attendance Policy

for first reading.

Mrs. Hibbard stated the codes were changed to align with Powerschool codes.

Moved by Mary Ellerson Seconded by Anthony Burchell

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Age of Entrance Policy for first reading.

Mrs. Hibbard stated the policy was changed to look at chronological age as opposed to grade level.

Moved by Mary Ellerson Seconded by Kathleen Driscoll

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Screening of New School Entrants Policy for first reading.

Mrs. Hibbard stated the paragraph regarding gifted children was removed.

Moved by Anthony Burchell Seconded by Mary Ellerson

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Admission of Non Resident Students Policy for first reading.

Mrs. Hibbard stated the policy was updated to include the current math rate. Time extended was

changed to read “at the discretion of the superintendent.”

Moved by Kathleen Driscoll Seconded by Stephanie Champney

7 Aye 0 Nay 0 Abstained APPROVED

5-3-11 BOE Minutes Page 4

Mrs. Hibbard recommended Board approval of the attached, updated Homeless Children/Students Policy

for first reading.

Mrs. Hibbard stated various typo’s were fixed and the 4th paragraph was changed to read “The

Superintendent’s procedures will expedite the homeless child’s access to the designated school.”

Moved by Kathleen Driscoll Seconded by Stephanie Champney

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Student Evaluation Policy for first reading.

Mrs. Hibbard stated “handicapping conditions” was replaced by “students with disabilities” throughout the

policy. Two paragraphs were removed under the section Alternative Testing Procedures for Students

with Disabilities. “…parent portal of the student management system, etc.” was added to the end of the Reporting to Parents paragraph.

Moved by Anthony Burchell Seconded by Mary Ellerson

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Admission Requirements to Regents

Examinations for Pupils Enrolled in Regents Courses Policy for first reading.

Mrs. Hibbard stated the policy was changed based on information from the State Education website and

removed a paragraph that no longer applied.

Moved by Stephanie Champney Seconded by Kathleen Driscoll

7 Aye 0 Nay 0 Abstained APPROVED

Mrs. Hibbard recommended Board approval of the attached, updated Minimum Yearly Course Requirements Policy for first reading.

Mrs. Hibbard stated typo’s were fixed and a sentence was added to encourage parents or guardians to participate in parent conferences.

Moved by Mary Ellerson Seconded by Stephanie Champney

7 Aye 0 Nay 0 Abstained APPROVED

Policies – 2nd Reading

None

Comments from the Public

None

5-3-11 BOE Minutes Page 5

Commendations

Mrs. Hibbard noted the lengthy list of commendations representing tremendous accomplishments throughout the district. She commended:

Thomas J. Decker, Whitney Point High School Senior, for receiving the Student Community Service Award

sponsored by Senator Thomas W. Libous, Broome-Tioga BOCES and WBNG-TV.

Mr. Peck and the following High School Challenge team members for their recent competition at TC3:

Paige Warfield

TJ Decker Kirsten Sorochinsky

Zach Kellicutt

Joe Materski Brianna Howell

Ethan McGowan

Bethany Atwood Charity Manwaring

Mark Donnelly

Nick Stevens Megan Taggert

Mrs. Hibbard stated she believes they have one more competition this year.

Kim Downs and Sandra Atwood for organizing and sharing The Kindness Bus Tour for the Caryl E. Adams

Primary School and Whitney Point Pre-school and Daycare. Please see attached. Mrs. Hibbard stated

Kim and Sandra became aware of two assemblies for the price of one and offered one assembly to the

Caryl E. Adams School.

Mr. Rice and the Whitney Point High School Art department for making a great showing again this year at

the Artistic Discovery Competition sponsored by the US Congress. Whitney Point took five of the six awards at the local level. Anna Warfield, Paige Warfield, Miranda Roche, Elise Sedlacek and Jeremy

Olensiki were all winners. These pieces will be on display through the end of the month at the BCAC

offices on State Street in Binghamton. They will then move on to the state competition in May.

The following Whitney Point Central School District students who will have artwork displayed at the

DaVinci Festival Student Art Show at the Broome County Library, 185 Court Street, Binghamton from April 3, 2011 to May 23, 2011. Sixty-six teachers from four counties are participating in the show this year

which will exhibit approximately 1,000 works of art from grades Kindergarten through 12. The opening reception to honor the students is on Saturday, May 30th from 10am-2pm.

Broome County Library Hours: Monday-Thursday 9am-8pm & Friday-Saturday 9am-5pm

Kindergarten Delaney Clark Rylee Miner Mihkayla Babcock 1st Grade Gracie Stabler Lane Tiderencel Ike Hodkinson Luke Czebinak

2nd Grade Joseph Burkee Mary Ballard 3rd Grade Kelly Parrotti 4th grade: Abigail Somers Haylee Smith Ethan Baker Andrea Gehm Kyle Weeks

5-3-11 BOE Minutes Page 6

5th Grade: Dawson Driscoll Connor Gates Deanna Sanyshyn Brady Miller Ana Clark Issac Coy Kelly Perry John Reynolds Emily Yalch 6th grade: Flo Wolf Chris Kelley Michael Arseneau Wayne Ellerson 7th grade: Marcus Judson Dalton Gates Abby Pardoe Dalanna Fralick Jared Bieber Robert Stevens Trevor Glezen Mackenzie Cafferty

8th grade: Halie Chauncey Emily Fiorenza Victoria Studer Cheyanna Frost Jacob Poyer/Cole Poyer/Frank Keeler on a collaborative ceramic vase 9th Grade Sabrina Taylor

Destiny Wood

10th Grade Allison Lewis

Anna Warfield Emily Snyder

Paige Taylor

Nicole Carstens

11th Grade Charity Manwaring Lindsey Dixon Chloe Freideman Sharlene Cornelius Lucas Bailey 12th Grade Chelsea Dedrick Kelsey Roberts Kristen Jerauld Casey Stahl David Kellicut

Addenda

Commendations

Mrs. Hibbard commended

Jo-Anne Knapp, faculty, staff and community members for the recent production of Cinderella.

Mrs. Hibbard stated words could not describe the tremendous amount of collaboration and effort

that was enjoyed by so many.

5-3-11 BOE Minutes Page 7

The Senior High Valedictorian, Paige Warfield and Salutatorian, Kirsten Sorochinsky.

Congratulations on your achievements. We are so proud of you.

Mrs. Knapp, faculty and staff of the Caryl E. Adams Primary School for the successful

Kindergarten Registration Week held April 25 – April 27, 2011, and then postponed until May 2 and May 3, 2011 due the recent school closing. Mrs. Hibbard stated that there are a large

amount of kindergarteners registering for the 2011-20123 school year. She is anxious to see what the preschool numbers look like.

Mrs. Pudish, Ms. Fox, Mrs. Hix, Ms. Larsen, Mr. Manvell and Mr. Palmer, the PTA, and Mrs.

Hodkinson Ms. Babcock, Mrs. Manvell, Mr. Sweeney, Ms. Brosius and Ms. Cafferty of the Tioughnioga Riverside Academy Literacy Committee, for making the Tioughnioga Riverside

Academy Family Literacy and Activity Night held on April 27, 2011 a success. Students were able to enjoy performances by the Readers' Theater from the classrooms of Mrs. Musshafen & Ms.

Farwell, Mrs. Sonalkar, Ms. Cialone, Ms. Babcock, and Ms. Miner & Mr. Hand.

Mary Ellerson commended Jeremy Olenski for pitching a no-hitter baseball game. She stated there have been a lot of accomplishments in the athletics this season as well. Old Business a. Phase II Update

Mrs. Hibbard and Mrs. Lindsley provided an update on the Phase II Renovation work. Mrs. Lindsley stated the High School should be moving into the music room on Monday. Final details are coming into place. Work is starting on the Rotary Field. They are ready to go into nurse’s office at the Caryl E. Adams School. The OT room is not ready yet. The Demolition began at the Tioughnioga Riverside Academy. The new loading dock has been poured and they started work in the new main office area. Mary Ellerson commented that the softball and baseball fields have held up well. Mrs. Hayes stated they were very thankful to have improvement on the fields. Mrs. Hibbard stated Fred Riordan will be giving a presentation at the next Board meeting. New Business a. Spring Sports Update Ms. Hayes reported on the participation of students in the Spring Sports Program. Please see attached. She stated percentages seem to be down a little, but only due to a few students changing interests. Numbers are fine. The girls softball team is currently undefeated. The eligibility list is aiding toward graduation rates. Mrs. Hayes discussed the friendships that have formed and the “personal bests” that students have experienced. Anthony Burchell stated at the Athletic Action Committee meetings they discussed attracting and maintain coaches after the season. When do we see them again? The following year? Mrs. Hayes responded It has changed through the years. There used to be one Board approval for the following year. That was changed to have them approved seasonally.

5-3-11 BOE Minutes Page 8

Anthony Burchell asked what encourages the coaches to work with the athletes off season if they are not guaranteed a coaching position for the following year? Mrs. Hayes stated the coaches are given an evaluation at the end of the season and are advised whether or not they are welcome back for another season. Staffing reductions have reduced employees with coaching credentials. Anthony Burchell asked if the coaches could be asked to give a verbal commitment to return? Mrs. Hayes stated that they can, but situations change in their lives and they will not always be able to follow through. b. Appointment Mrs. Hibbard recommended Board approval of the following list of poll workers and rate of pay for the 2011 Annual Meeting for the sole purpose of the budget and Board of Education member vote. Rate of pay $55.00

Kenneth Bates Sylvia Bates Dorothy Colaw Sandra Burghardt Marilyn Theleman Lindy Thorn

Moved by Stephanie Champney Seconded by Thomas Tasber 7 Aye 0 Nay 0 Abstained APPROVED c. Resignation Mrs. Hibbard recommended Board approval of the resignation of Sandra Lupold, Teacher’s Aide/Bus Monitor, effective January 6, 2011. Please see attached letter. Moved by Stephanie Champney Seconded by Sara Benscoter 7 Aye 0 Nay 0 Abstained APPROVED d. Retirement Resignations Mrs. Hibbard recommended Board approval of the retirement resignation of Diana Farrar, Food Service Worker, effective June 30, 2011. Please see attached letter. Mrs. Hibbard stated “Dee” has worked for the district for over twenty years. She has been known for her infectious laugh and sense of humor. She will be missed.

5-3-11 BOE Minutes Page 9

Moved by Kathleen Driscoll Seconded by Mary Ellerson 7 Aye 0 Nay 0 Abstained APPROVED Mrs. Hibbard recommended Board approval of the retirement resignation of Naomi Burlison, Food Service Worker/Bus Monitor, effective June 30, 2011. Please see attached letter. Mrs. Hibbard stated that Naomi has been part of the school district for over twenty years. She thinks of all kids as her kids. We will miss her as much as she will miss us. Moved by Stephanie Champeny Seconded by Anthony Burchell 7 Aye 0 Nay 0 Abstained APPROVED Mrs. Hibbard recommended Board approval of the retirement resignation of Delores Griffis, Food Service Worker, effective June 30, 2011. Please see attached letter. Mrs. Hibbard stated Delores has been with the district for almost forty years in a variety of capacities. She is sorry Delores will not get to see the “fruit” of the upgrades in the TRA kitchen. Moved by Mary Ellerson Seconded by Sara Benscoter 7 Aye 0 Nay 0 Abstained APPROVED e. Change Orders Mrs. Hibbard recommended Board approval of the following Phase II change orders: SC-015 Provide all labor, material and equipment to install two (2) new 4’x10’ swing gates with

posts at the entrance to the softball/baseball fields, including locking hardware. Install and grade/scope crusher run, install 8’ chain link fencing with gate and top fence assembly at the propane tank near the HS student parking lot. Change requested is needed for safety and security.

The Contract Sum will be changed by this Change Order in the amount of $8,312.00 MC-012 Provide all labor, material and equipment to replace two (2) relief valves on the CEA

boilers, run relief piping of PRV to floor as required by the inspector. The sum of $2,226.00 is to be applied to the contractor’s contingency allowance of $146,284.00; allowance balance remaining is $144,058.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00 EC-009 Provide all labor, material, and equipment to provide phone to the HS cafeteria, lights

and switches to main office and district office vaults, power to the HS dishwasher booster heater, and two (2) additional can lights in the soffit of the HS serving line. The

5-3-11 BOE Minutes Page 10

sum of $2,682.00 is to be applied to the contractor’s contingency allowance of $193,005.00; allowance balance remaining is $190,323.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00 EC-010 Provide all labor, material, and equipment to revise electric to HS cooler/freezer

condenser to reflect phase 3, additional data, phone, electric drops, and outlets in the HS main office and district office, related to moving freezer door, to temporary HS serving line, allowing for abatement at curtainwall, removals related to installation of structural reinforcing in the corridors. The sum of $6,142.00 is to be applied to the contractor’s contingency allowance of $190,323.00; allowance balance remaining is $184,181.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00 EC-011 Provide all labor, material, and equipment to provide electrical removals in the HS

nurse’s office and old district office required allowing for abatement of curtainwall, in the HS gym for structural modifications, and electrical demolition related to discovered conditions in the corridors. The sum of $747.00 is to be applied to the contractor’s contingency allowance of $184,181.00; allowance balance remaining is $183,434.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00 EC-012 Provide all labor, material, and equipment to relocate district office security system key

pad, reduce length of district office conference room light, relocate projection screen in HS library, additional outlets at window casework in HS library, additional electric wire mold under HS library circulation desk, additional Cat 6 for HS wireless system, and conduit for requested projector in HS auditorium. The sum of $7,008.00 is to be applied to the contractor’s contingency allowance of $183,434.00; allowance balance remaining is $176,426.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00 EC-013 Provide all labor, material, and equipment to add data, telephone, power, outlets, and

additional lighting to HS reception desks, replace damaged boy’s locker room speaker, relocated conduit in library to allow for new structural steel, add three-way switches to HS office to accommodate multiple entrances, add lighting to district office reception area, additional outlets and cords in HS family & consumer science room, add three-way switch in HS adaptive PE space, electrical work relating to new circulation pump for the HS kitchen dishwasher. The sum of $6,197.00 is to be applied to the contractor’s contingency allowance of $176,426.00; allowance balance remaining is $170,229.00.

The Contract Sum will be changed by this Change Order in the amount of $0.00

Moved by Stephanie Champney Seconded by Kathleen Driscoll 7 Aye 0 Nay 0 Abstained APPROVED

5-3-11 BOE Minutes Page 11

Addenda

New Business

a. Resignation

Mrs. Hibbard recommended Board approval of the resignation of Denise Boyce, Bus Driver, effective May

6, 2011. Please see attached letter.

Moved by Stephanie Champney Seconded by Sara Benscoter

7 Aye 0 Nay 0 Abstained APPROVED

b. Committee on Special Education

Mrs. Hibbard recommended Board approval of the attached recommendations of the Committee on Special Education.

Moved by Mary Ellerson Seconded by Thomas Tasber

7 Aye 0 Nay 0 Abstained APPROVED

c. Appointment

Mrs. Hibbard recommended Board approval of the following alternate poll worker and rate of pay for the

2011 Annual Meeting for the sole purpose of the budget and Board of Education member vote.

Rate of pay $55.00

Mary Green (Alternate)

Moved by Mary Ellerson Seconded by Kathleen Driscoll

7 Aye 0 Nay 0 Abstained APPROVED

d. BOCES Resolution

Be it resolved that the Board of Education of the Whitney Point Central School District will participate in the following services during 2011-2012 to the extent indicated. The Board of Education agrees to pay

Broome-Tioga BOCES the charges identified on the base contract according to the following schedule - (8) equal payments beginning October 1, 2011 and ending May 1, 2012. Also, be it resolved that

payments on supplemental contracts will be implemented by the district in consonance with the payment

schedule stipulated on the contract.

Management Support Services: Personnel Services

Business Services

Other Support Services Communications & Development

Cross Contracts with Other BOCES: GASB 45 Planning and Valuation Service

Safety/Risk Management

Interscholastic Sports Coordination

5-3-11 BOE Minutes Page 12

Negotiations

Instructional Programs: Alternative Education Programs

Career Education Special Education Programs

Itinerant Services

Extended Programs Cooperative Summer School

Extra-Curricular Activities Instructional Coordination

Professional Development Services Literacy Professional Development

Math Professional Development

Data Analysis Technology Professional Development

Leadership Professional Development District Budgets

Educational Resource Services

Technology Resources Health, Wellness and Physical Education Resources

Classroom Enrichment Resources Library Information Services

Technology Infrastructure Services Data & Application Services

Student Management Systems

Data Collection and Testing Financial Applications

Cafeteria Management Other Administrative Technologies

Communication and Productivity Services

Moved by Anthony Burchell Seconded by Sara Benscoter

7 Aye 0 Nay 0 Abstained APPROVED

FYI

May 16, 2011 - Honor Society Inductions (Rescheduled due to recent school closing) April Monthly Enrollment Comparison

Comments from the Public

None

Meeting Adjournment

Motion to adjourn the meeting to executive session at 8:53 p.m.

Moved by Stephanie Champney Seconded by Kathleen Driscoll 7 Aye 0 Nay 0 Abstained APPROVED

5-3-11 BOE Minutes Page 13

Executive Session For matters of personnel and contractual issues FYI Eagles in the News – Class Act: Sarah Marye Eagles in the News – Wish Granted for Local Boy Eagles in the News – Grandmother’s cancer stirs the giving spirit in 8-yar-old Lisle girl Alumni Committee Hall of Fame Nomination Forms Rural Schools Association – Letter to Governor Cuomo regarding Gap Elimination Assessment Honor Society Inductions – Date Pending May 5, 2011 – Grades 6-8 Spring Band Concert, 7:00 p.m. TRA May 7, 2011 – Guys Day Out, 1:00-4:00 p.m. TRA May 9, 2011 – Alumni Organization Planning Meeting, 6:30 p.m., HS Library May 11, 2011 – Grades 6-8 Spring Chorus Concert, 7:00 p.m. TRA May 17, 2011 – Budget Vote Upcoming Board Dates May 17 June 7 June 21

5-3-11 BOE Minutes Page 14

BOARD OF EDUCATION

WHITNEY POINT CENTRAL SCHOOL DISTRICT PO BOX 249

Whitney Point, NY 13862

Date: May 3, 2011

District Mission:

To provide an excellent education ensuring that all children maximize their potential, become contributing citizens, and pursue lifelong learning.

District Beliefs: All children possess unique qualities and come to school eager to learn and be successful.

We respect all people within our community and treat them with dignity at all times.

Learning is a partnership that includes school staff, parents, family and the community.

Knowledge allows for critical thinking and effective decision-making.

The community is well served by maximizing the use of available resources and by the

responsible stewardship of assets.

Purposeful and intentional change is a constant that leads to educational improvement and

positive results. Compliance with state and federal regulations is critical to school district success.

Meeting called to order at: 9:22 p.m.

Present Absent

James DiMascio President X

Sara Benscoter Vice-President X

Anthony Burchell Member X

Stephanie Champney Member X

Kathleen Driscoll Member X

Mary Ellerson Member X

Thomas Tasber Member X

Mary Hibbard Superintendent of Schools X

Laura Lindsley School Business Executive X

Patricia Follette Director of Curriculum and Instruction X

5-3-11 BOE Minutes Page 15

Executive Session

For matters of personnel and contractual issues.

Meeting Adjournment

James DiMascio motioned to adjourn the Executive Session at 9:40 p.m.

Moved by Kathleen Driscoll Seconded by Mary Ellerson

7 Aye 0 Nay 0 Abstained APPROVED

Cynthia R. Burchell District Clerk