BOARD OF EDUCATION - Cincinnati Public Schools · Architect and Authorized Representative the Board...

April 25 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

April 25, 2011

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 298 Recess into Executive Session . . . . . . . . . . . . . 298 Adjourn from Recess . . . . . . . . . . . . . . . 298

April 25 298 2011

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, April 25, 2011 at 5:30 p.m., President Bolton in the chair.

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Member Parker arrived at 6:00 p.m. Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION

Ms. Ingram moved and Mr. Nelms seconded the motion that the Board recess into executive session at 5:50 p.m. to consider employment of a public employee or official, and preparations for conducting or reviewing negotiations or bargaining sessions with public employees concerning compensation or other terms and conditions of their employment. Ayes: Members Ingram, Nelms, White, President Bolton (4) Noes: Members Bates, Reed (2) President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 6:39 p.m.

Jonathan L. Boyd Treasurer/CFO

April 25 2011

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

April 25, 2011

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 299 Minutes Approved . . . . . . . . . . . . . . . . 299 Academically Focused Presentation: Winton Montessori School . . . . . . 299 Parents for Public Schools of Greater Cincinnati Parent Leadership Institute Graduates

Recognition . . . . . . . . . . . . . . . . .

299 African American Male Students Task Force Video . . . . . . . . 299 Student Activities Foundation – Brian Leshner, Student Activities Foundation . . . 299 A Revised Resolution Authorizing the Administration to Enter Into Negotiations for a

Partnership with the Student Activity Foundation (SAF) for Administration of CPS’ Extracurricular Activities and the Growth of Opportunities Offered to All CPS Students

300 A Resolution Accepting the Resignation of Jonathan L. Boyd, Treasurer/Chief Financial

Officer . . . . . . . . . . . . . . . . . .

300 Treasurer Search Process Announcement – Patricia Neal-Miller . . . . . . 301 Suspension of Board Policy . . . . . . . . . . . . . . 301 A Resolution Rejecting All Bids and Expressing an Urgent Necessity to Re-Bid Bid

Package #9; Loose Furnishings Related To Clark Montessori High School . . .

301 Hearing of the Public . . . . . . . . . . . . . . . 303 PULLED Committee of the Whole – Written April 6, 2011 . . . . . . . 303 Partnership/Public Engagement Committee – Written April 11, 2011 . . . . . 305 Student Achievement Committee – Written April 11, 2011 . . . . . . . 306 PULLED Committee of the Whole – Written April 20, 2011 . . . . . . . 309 Finance Committee – Written April 20, 2011 . . . . . . . . . . 310 Suspension of Board Policy . . . . . . . . . . . . . . 312 Motion to Adopt Policy 5113.01 . . . . . . . . . . . . . 313 Report of the Superintendent . . . . . . . . . . . . . . 313 Revised Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 313 2. Civil Service Personnel . . . . . . . . . . . . . 320 3. Declaration Of Urgent Necessity: Clark Montessori High School . . . . 323 4. Declaration Of Urgent Necessity: Rothenberg Preparatory Academy . . . 323

April 25 2011

PROCEEDINGS

REGULAR MEETING

April 25, 2011

Table of Contents

(cont.)

Revised Report of the Treasurer 1. Receipt of Grant from United Way . . . . . . . . . . . 323 2. Receipt of Grant from Gen YOUth Foundation/American Dairy Assoc.- J.P.

Parker . . . . . . . . . . . . . . . . .

323 3. Receipt of Grant from Gen YOUth Foundation/American Dairy Assoc- Silverton

Paideia Academy . . . . . . . . . . . . . . .

324 4. Receipt of Grant from Gen YOUth Foundation/American Dairy Assoc- Taft

Elementary . . . . . . . . . . . . . . . .

324 5. Receipt of Grant from Gen YOUth Foundation/American Dairy Assoc- Winton

Hills Academy . . . . . . . . . . . . . . .

324 6. Receipt of Donation from Dr. Jeanne Century and Sheila Gary . . . . . 324 7. Receipt of Donation from Dusty Rhodes, Hamilton Co. Auditor . . . . 324 8. Receipt of Donations from EcoPhones . . . . . . . . . . 324 9. Receipt of Donation from Boys & Girls Clubs of Greater Cincinnati . . . 324 10. Receipt of Donation from OWC Restaurants . . . . . . . . 324 11. Receipt of Donation from Target . . . . . . . . . . . 324 12. Receipt of Donation from Moody-Noland . . . . . . . . . 324 13. Receipt of Donation from Trauth Dairy . . . . . . . . . . 324 14. Receipt of Donations from Kroger Food Stores . . . . . . . . 324 15. Receipt of Donations from Kelloggs . . . . . . . . . . 325 16. Receipt of Donations from Tri-State Beverage . . . . . . . . 325 17. Agreement with Bethesda Healthcare, Inc., d.b.a. CONCERN Services . . . 325 18. Amendment to Consultant Agreement with CA Group, LLC . . . . . 325 19. Payment In Lieu of Taxes Agreement with ACG Federal Reserve, LLC . . . 325 20. Assignment . . . . . . . . . . . . . . . . 325 21. Board Member Service Fund . . . . . . . . . . . . 326 22. Payment for Legal Services from General Fund General Counsel’s Office . . 326 23. Payment for Legal Services from Building Fund 4 (LFI) . . . . . . 326 24. Agreements with Consultants-Late requests . . . . . . . . . 326 25. Payment of Confirming Requisitions . . . . . . . . . . 327 26. Award Of Purchase Orders . . . . . . . . . . . . 327 27. Award Of Change Orders . . . . . . . . . . . . . 329 28. Award of Contract . . . . . . . . . . . . . . 330 For Board Information Late Request 29. Agreements with Consultants . . . . . . . . . . . . 332 Other Business . . . . . . . . . . . . . . . . 333 Assignment . . . . . . . . . . . . . . . . . 333 Adjournment . . . . . . . . . . . . . . . . . 333

April 25 299 2011

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, April 25, 2011 at 7:18 p.m., President Bolton in the chair. The pledge to the flag was led by the Students from Winton Montessori School – Whitney Simmons, Principal

ROLL CALL Present: Members Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Absent: None Superintendent Ronan was present.

MINUTES APPROVED Mrs. Reed moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on April 25, 2011.

Special Meeting – April 11, 2011 Regular Meeting – April 11, 2011 Special Public Meeting – April 13, 2011

Passed viva voce. President Bolton declared the motion carried.

PRESENTATIONS/RESOLUTIONS 1. Academically Focused Presentation: Winton Montessori School – Whitney Simmons, Principal

2. Parents for Public Schools of Greater Cincinnati Parent Leadership Institute Graduates Recognition – Sean Parker, Board Member

3. African American Male Students Task Force Video – A. Chris Nelms, Board Member

4. Student Activities Foundation – Brian Leshner, Student Activities Foundation; A. Chris Nelms, Board Member

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PRESENTATIONS/RESOLUTIONS - cont.

REVISED A RESOLUTION AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS FOR A

PARTNERSHIP WITH THE STUDENT ACTIVITY FOUNDATION (SAF) FOR ADMINISTRATION OF CPS’ EXTRACURRICULAR ACTIVITIES AND THE GROWTH OF OPPORTUNITIES OFFERED TO ALL CPS

STUDENTS

WHEREAS, extracurricular activities are an essential aspect of K-12 student education; and

WHEREAS, the District’s interest is to maintain and equitably grow extracurricular activities, available for all students; and

WHEREAS, CPS welcomes and encourages the participation and support of the community in extracurricular activities for all CPS students; and NOW, THEREFORE BE IT RESOLVED the Board of Education authorizes the administration to enter into negotiations with the Student Activity Foundation for a contract to administer extracurricular activities for all CPS students for the 2011-2012 and 2012-2013 academic years. A. Chris Nelms Mr. Nelms moved and Mr. Parker seconded the motion that the Revised Resolution Authorizing The Administration To Enter Into Negotiations For A Partnership With The Student Activity Foundation (SAF) For Administration Of Cps’ Extracurricular Activities And The Growth Of Opportunities Offered To All CPS Students be approved. Ayes: Bates, Nelms, Parker, Reed, President Bolton (5) Noes: Ingram, White (2) President Bolton declared the motion carried.

A RESOLUTION ACCEPTING THE RESIGNATION OF JONATHAN L. BOYD, TREASURER/CHIEF FINANCIAL OFFICER

WHEREAS, Jonathan L. Boyd has served as Treasurer/Chief Financial Officer to the Cincinnati Board of Education for the Cincinnati City School District since May 1, 2007; and WHEREAS, on April 20, 2011, Jonathan L. Boyd submitted his resignation from this position effective July 31, 2011; NOW, THEREFORE BE IT RESOLVED, That the resignation of Jonathan L. Boyd as Treasurer/Chief Financial Officer to the Cincinnati Board of Education is hereby accepted, with regret, effective July 31, 2011. Eve Bolton, President A. Chris Nelms Vanessa Y. White, Vice President Sean T. Parker Melanie Bates Eileen Cooper Reed Catherine D. Ingram

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PRESENTATIONS/RESOLUTIONS – cont.

A RESOLUTION ACCEPTING THE RESIGNATION OF JONATHAN L. BOYD, TREASURER/CHIEF FINANCIAL OFFICER

(cont.) Mrs. Reed moved and Mr. Nelms seconded the motion that the Resolution Accepting The Resignation Of Jonathan L. Boyd, Treasurer/Chief Financial Officer be approved. Ayes: Bates, Ingram, Nelms, Parker, White, President Bolton (6) Noes: Reed (1) President Bolton declared the motion carried. 7. Treasurer Search Process Announcement – Patricia Neal-Miller, Director-Human Resources

SUSPENSION OF BOARD POLICY Mrs. Reed moved and Mr. Nelms seconded the motion that Board Policy No. 0165.1C, which requires agenda items be submitted to all members 48 hours prior to Board action, be suspended in order to present the Resolution Rejecting All Bids And Expressing An Urgent Necessity To Re-Bid Bid Package #9; Loose Furnishings Related To Clark Montessori High School. Ayes: Members Bates, Bolton, Ingram, Nelms, Parker, White, President Reed (7) Noes: None President Bolton declared the motion carried.

A RESOLUTION REJECTING ALL BIDS AND EXPRESSING AN URGENT NECESSITY TO RE-BID BID PACKAGE #9; LOOSE FURNISHINGS RELATED TO CLARK MONTESSORI HIGH SCHOOL

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for Bid Package #9; Loose Furnishings (hereinafter called the "Bid Package") for the Clark Montessori High School Project (hereinafter called the “portion of the Project”) and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;

WHEREAS, Turner/DAG/TYS (hereinafter called the “Construction Manager”) and with the assistance of Glaserworks, Inc. (hereinafter called the “Architect”) recommend a Board of Education declaration of urgent necessity and authorizing the re-bid of the contract for said portion of the Project.

April 25 302 2011



(cont.)

WHEREAS, Turner/DAG/TYS (hereinafter called the “Construction Manager”), with the assistance of Glaserworks, Inc. (hereinafter called the “Architect”), commenced the bidding process for said Bid Package;

WHEREAS, the Construction Manager, with the assistance of the Architect, held a Pre-Bid Conference for

prospective bidders wherein prospective bidders were briefed on said Bid Package; WHEREAS, the Superintendent and Construction Manager, on behalf of the Board and with the Assistance of the

Architect, received sealed bids at the time and place established for the receipt of bids for said Bid Package in the Notice To Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2; and

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representative, has

tabulated the bids received and advised the Board of Education and the Commission on the acceptance or rejection of any Alternates and budget considerations;

NOW, THEREFORE BE IT RESOLVED, by the Board of Education, that after careful consideration and

evaluation of the information before it: Section 1. Subject to the approval of the Commission and upon the recommendation of the Construction Manager,

Architect and Authorized Representative the Board of Education hereby rejects all bids received for said Bid Package, for said portion of the Project under Sections 3313.46(A)(6) and 3318.10, ORC and paragraph IB 3.4.4.

Section 2. The Board of Education hereby determines that there is an urgent necessity for the timely re-bidding of said Bid Package for said portion of the Project as authorized under 3313.46(A), ORC, and 3318.10, ORC, and that to ensure the timely completion of said Portion of the Project and the security and protection of said school property, that full compliance with the two (2) consecutive week bid advertising requirement of Sections 3318.10, ORC, will delay the completion of said portion of the Project and potentially pose a threat to the security and protection of said school property.

Section 3. The Board of Education hereby declares an urgent necessity as authorized under Section 3313.46 (A)

and 3318.10, ORC, to decrease the length of the two (2) week advertising requirement of 3318.10, ORC related to said Bid Package.

Section 4. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction Manager and Architect to re-bid said Bid Package for said portion of the Project in compliance with all applicable law, including Sections 3313.46 and 3318.10, ORC, except that the advertisement for bids shall be for a period of one (1) week in the appropriate newspaper in and of general circulation in the School District with the said Notice published at least four (4) days prior to the date specified for receiving bids and said Notice shall otherwise by in conformance with Section 7.12 and 3318.10, ORC.

Section 5. This Board of Education hereby finds and determines that all formal actions relative to the adoption of

this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 6. This resolution shall be in full force and effect from and immediately after its adoption and shall

supersede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution. Vanessa Y. White

April 25 303 2011



(cont.) Mrs. White moved and Mr. Nelms seconded the motion that the Resolution Rejecting All Bids And Expressing An Urgent Necessity To Re-Bid Bid Package #9; Loose Furnishings Related To Clark Montessori High School be approved. Ayes: Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

HEARING THE PUBLIC The following persons addressed the Board regarding the topics indicated: Alicia Witt Student fees/Graduation ceremony. Angela Phillips SCPA Parent Organization status. Monay Berry SCPA Parent Organization status. Marisa Rowe Parents for Hyde Park School. Carl Rich Parents for Hyde Park School. Sean Kelley Magnet School Enrollment Andi McBride Magnet School Enrollment Pulled from consideration

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole met on Wednesday, April 6, 2011, at 11:30 AM at the Cincinnati Public Schools (CPS) Education Center in Conference Room 1-A. Treasurer Search Patricia Neal-Miller, Director, Human Resources Ms. Neal-Miller provided the Committee with a profile of information from the Ohio Association of Schools Business Officials (OASBO), the Ohio School Boards Association (OSBA) and a tentative timeline for possible assistance in helping the District conduct a search for a treasurer.

April 25 304 2011 Pulled from consideration

REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Facilities Master Plan (FMP) Status Jim Delage, Project Executive, Turner Construction Ron Kull, Owner’s Authorized Representative, GBBN Sam Malone, Community Outreach and Inclusion Consultant Mr. Kull updated the Committee on the status of the schools in construction: 35 schools are operational; 10 are in construction; 1 Segment 3b school is ready for construction in the first or second quarter, year 2011; and the designs for 5 schools in Segment 3b are complete and ready to bid in the first and second quarter, year 2011. This totals 54 schools, which includes 3 unfunded schools in Segment 3c. Segment 3c schools: William Howard Taft Elementary, Eastside Elementary (Hyde Park), and Westside Montessori High School (Gamble) are unfunded. The following schools in Segments 3a and 3b are currently funded and in construction: Chase School, Clark Montessori High School, New Evanston Elementary School, Mt. Washington, Sayler Park, Western Hills/Dater High School, Westwood, Winton Montessori, Woodford and Oyler. The following schools in Segment 3b are ready to bid: Aiken College and Career High School, Rothenberg Preparatory Academy, Silverton Paideia Academy, Walnut Hills High School, Quebec Heights School, Old Pleasant Hill – Demolition/Site Development, Old Roberts – Demolition/Site Development and Old Woodward – Demolition/Stadium Mr. Delage updated the Committee on FMP timeline the status of schools in Segments 2b, 3a, 3b and 3c. He advised the Committee of schools that have been completed and occupied, schools that are in swing space and where they have been moved to, and schools in the bid, design and renovation stage. Mr. Malone reviewed Women Business Enterprise (WBE), Minority Business Enterprise (MBE), and Small Business Enterprise (SBE)/Disadvantage Business Enterprise (DBE) participation percentages of minority inclusion for the build of remaining schools in the FMP. A copy of the report is available in the Board office. FMP Plan Budget Jim Delage, Project Executive, Turner Construction Mr. Delage provided a summary of the FMP budget and reported that that total budget for the District was $955,536,943.00 that included co-funded and locally funded initiative (LFI) dollars. The total budget for the FMP program was $1,158,291,516.00, also including co-funded and LFI dollars. Mr. Delage advised the Committee that if all anticipated monies are received, projected Fund 4 revenues will be $268,580,422.00 and projected Fund 4 costs will be $292,902,019.00, leaving an ending balance of $5,678,393.00. Fund 10 projected revenue was $898,025,284.00 and projected Fund 10 costs were $895,389,497.00, with an ending balance of $2,635,787.00. Mr. Delage also reported that projected revenue to complete the program was $8,314,180.00. A copy of the report is available in the Board office.



FMP Tracking Report Eugene Ellington, CEO, Ellington Management Services Mr. Ellington updated the Committee on his tracking of minority contracts applicable to the new Chase Elementary School, the new Clark Montessori High School, the renovation for the Mt. Washington School, the Oyler School, renovation of Westwood School and Winton Montessori. Mr. Ellington reported that CPS is at 24 percent in minority participation and exceeding the City of Cincinnati. A copy of the report is available in the Board office. The meeting adjourned at 12:50 PM.

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) met on Monday, April 11, 2011 at 3:15 PM at the Cincinnati Public Schools Education Center in the Board Conference Room. FOR BOARD INFORMATION Rees E. Price Academy Playground – Honoring Devar R. Johnson The PPE Committee scheduled an Emergency Committee meeting to recommend approval of naming the playground at Rees E. Price Academy after former student, Devar R. Johnson. Devar R. Johnson was a 3rd-grade student at Rees E. Price Academy where he was an honor roll student who enjoyed playing video games and working on computers. On September 3, 2010 Devar was struck and killed by a car. In celebration of his memory, Devar’s Rees E. Price school family will remember him by enhancing, dedicating and naming the playground at the school after him. The swing set will be painted his favorite color, a memorial garden with benches will be added, trees planted and an engraved memorial stone will be installed. The dedication was planned for Saturday, April 23, 2011, at Rees E. Price Academy, 1228 Considine Avenue, Price Hill, Ohio 45204. Due to additional time needed for the playground to be fully completed, the dedication will take place on Saturday, April 30, 2011, 1:00 PM at the same location. A Resolution Naming The Rees E. Price Academy Playground In Honor Of Devar R. Johnson was reviewed by the Committee, and the Committee will recommend Board approval of the resolution at the April 11, 2011 Board meeting. Meeting adjourned at 3:26 PM. Partnership/Public Engagement Committee Staff Liaisons Present Sean T. Parker, Chair Janet Walsh, CO Public Affairs Eileen Cooper Reed Dawn Grady, Marketing Manager Vanessa Y. White

April 25 306 2011

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Mr. Parker moved that the Report of the Partnership/Public Engagement Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE The Student Achievement Committee (SAC) met on Monday, April 11, 2011 at 5:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. FOR BOARD INFORMATION

ASCEND Performance Institute Laura Mitchell, Deputy Superintendent, updated the Committee on the ASCEND Performance Institute. The mission of ASCEND is to develop high-performance teams of principals and teacher leaders committed to building schools of excellence. Over a two-year period, school leadership teams are immersed in deeply relevant and innovative training taught by business, medical, and education experts. The first session begins May 23, 2011. There will be a mix of high, medium and low performing schools going through ASCEND. Schools currently participating in the program will be: Cheviot School, Midway School, Pleasant Hill Academy, William H. Taft STEM Elementary, schools in Covington and Newport, Kentucky, and three high schools. Mrs. Mitchell is the ASCEND leader. Chase Bank, the GE Foundation, Haile/US Bank Foundation, Mayerson Academy and Strive Together are ASCEND partners. More information about the institute is available at: http://ascendpi.org.

Discipline Committee Meeting Bill Myles, Assistant Superintendent, reported that for the past month he has been working on contract implementation with Don Luckie of the Cincinnati Federation of Teachers (CFT). Mr. Myles reported that a task force with the Alternative to Suspension/Alternative to Expulsion (A2S/A2E) program is being put together that will look at various transitional plans and discipline data for repeat offenders. Positive School Culture audits will be conducted in all of the schools and discipline will be a part of the each school’s One Plans. Auditors will be looking for evidence of Positive School Culture plans being enforced in the schools. Mr. Myles and Rebecca Ruckel, Director of Accounting and Grants Administration, will manage the One Plans. Assistant Superintendent Myles informed the Committee that eleven schools were previously audited and the top fifteen schools will be audited. Mr. Myles reported that “Parent Contracts” for students, staff and parents will be initiated that will outline expectations related to discipline and will require signatures of the students, parents, and staff. SAC members Melanie Bates and Eileen Cooper Reed are members of the Discipline Committee. The first informational meeting about the Committee will be conducted on April 22, 2011.

April 25 307 2011

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE (cont.)

Charter School Application Process Committee Chair Bates advised that the Board will discuss the application process at the Board’s Workshop on April 13, 2011. Ms. Bates discussed with the Committee her visit to Los Angeles, California, with Eric Thomas, Director of Office of Innovations, to attend a meeting on Portfolio schools. She reported they are working together to identify processes on sponsorship of charter schools. Ms. Bates advised the Administration to revise policies or procedures to include criteria and reasons for the District to sponsor charter schools, criteria for sponsoring schools in other schools outside of the CPS District, and procedures to close a school. American College Testing (ACT) Superintendent Ronan advised that testing for 11th-grade students will be April 26, 2011. The Committee also discussed that a score of “21” on the test may be required for students to get into college in the future. ACT is a standardized test for high school achievement and college admission in the United States. Ohio Achievement Assessments (OAA) Superintendent Ronan reported that the tests will be administered at the end of April 2011 and make-ups will take place the first week of May 2011. The OAA is a standards-aligned test meeting No Child Left Behind requirements. Student in grades 3-8 are tested in reading, mathematics, science, social studies, and writing. In 2009, the writing test was canceled (students in grades 4 and 7 were tested in writing) and the social studies test was suspended for the 2010-11 and 2011-12 school years. The social studies test will return for the 2013-14 school year if state funds allow. District Adoption Approval Deputy Superintendent Mitchell advised that the committee is in place all year. Adopting the K-3 Language Art books will be recommended to the Board for approval and a possible presentation of the book at the Board’s April 25, 2011 meeting. Education Initiative Panel (EIP) / Ohio Improvement Process (OIP) Assistant Superintendent Myles reported that EIP is being used to help with Race To The Top and the transformational team. A current needs assessment will be presented to the EIP on April 12, 2011. Mr. Myles advised that the OIP needs assessment needs to be modified and the focus is on strategies to work with students with disabilities. Teachers and principals will work on the needs assessment with the OIP, along with facilitators. General Electric (GE) Superintendent Ronan advised the Committee that GE will be assessing the current status of the district’s work and accomplishments over the five-year grant program. The review will help provide feedback to guide the future direction of the GE Foundation Developing Futures partnership with CPS. Lawrence Ryan, GE Consultant, will be conducting individual interviews with Board members. Other GE Consultants will be conducting interviews with the administration, CFT, principals, teachers, and local business and community partners. The GE team will also meet with stakeholders for one-on-one interviews, focus groups, and team meetings.

April 25 308 2011


STEM Vincent Nelson, Associate Dean, University of Cincinnati, reported that 28 Intersessions were going on and Woodrow Wilson Fellows will be working with students at the Hughes STEM High School in early June 2011. He also reminded the Committee that no State dollars have been budgeted for STEM. State dollars have been budgeted for Race To The Top. Deputy Superintendent Mitchell updated the Committee on the STEM school at Taft Elementary and advised that Principal will be recommended for Board approval at the April 11, 2011 Board meeting. If approved, the Principal will attend the General Electric Conference in July 2011 to discuss math and science core standards. Mrs. Mitchell advised that she met with Ted Fowler and Kathie Maynard from the University of Cincinnati, to discuss the layout of the curriculum by theme, elementary initiative integration, the development of a brochure and a consultant offer. Hamilton County Family & Children First Council Superintendent Ronan informed the Committee that the April 7, 2011 meeting was an audit meeting. Other Business Committee member Bolton reviewed a draft summary of Senate Bill 5 with the Committee. The Bill is an overhaul of the state's collective bargaining law. A copy of the draft is attached. Committee member Cooper Reed reported that the Council of the Great City Schools invited the District to partner with the Buffalo, New York Public School District to write a joint article with Phi Kappa Delta International, on the “Education of Black Males.” Phi Delta Kappa International is a professional association for educators. The CPS District has created an African American Male Task Force that is currently working on launching a new initiative on the education of Black Males in the CPS District. Adjourned 6:10pm

Other Business Committee Chair Melanie Bates advised the Administration to bring a recommendation to the Committee to discuss the charge of the K-12 Discipline Safety Committee and how it should be organized. The meeting adjourned at 6:10 PM. Student Achievement Committee Staff Liaisons Melanie Bates, Chair Mary Ronan, Superintendent Eve Bolton Laura Mitchell, Deputy Superintendent Eileen Cooper Reed Janet Walsh, Chief Information Officer

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Mrs. Bates moved that the Report of the Student Achievement Committee be accepted. Passed viva voce. President Bolton declared the motion carried. Pulled from consideration

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole met on Wednesday, April 20, 2011, at 11:30 AM at the Mayerson Academy, 2650 Highland Avenue, Cincinnati, Ohio, 45219 Room 112. Policy 5113.01 – Schools of Choice and Magnet Intra-District Open Enrollment Program Mary A. Ronan, Superintendent Superintendent Ronan reviewed revisions to Policy 5113.01 – Schools of Choice and Magnet Intra-District Open Enrollment Program, with the Committee. The policy’s focus is on the criteria for offering elementary students the opportunity to apply for enrollment at magnet schools and high school students to select a high school through the District’s Schools of Choice Program. The Committee had extensive conversation on the policy, paying special attention to the Magnet School portion of the policy to ensure that all students in the CPS District are served in an equitable manner. The Policy includes and states:

If a magnet program has more applicants than seats the following applies:

Thirty percent (30%) of the seats remaining after sibling priority and in-school pre-school applicants will be set aside for students who reside in neighborhood schools’ attendance boundaries with the lowest Performance Index (PI) on the State of Ohio report card. Student applications are randomly selected through a computerized lottery process.

The remaining seats will be allocated on a first-come, first-serve basis. The Committee also discussed with the Administration their strategies and plan to bringing excellence and more students to the District. A copy of the draft Policy is attached. Facilities Master Plan (FMP) Update Ron Kull, Owner’s Authorized Representative, GBBN Ron Kull updated the Committee on their request for additional information on ways to increase capacity at the Fairview-Clifton German Language. Mr. Kull advised that the Facilities department will explore the following options to add capacity at Fairview/Clifton school:



1. The Clifton Arts Center; 2. The Annunciation Elementary School; 3. The Coach House located on the school lot; and 4. Addition of a Modular at the school. Michael Burson, Facilities Director, informed the Committee that he will also explore other facilities that may be available for lease. Committee member White advised the Administration to make sure there is parent engagement around the options before bringing the recommendations to the Board. Discussion of Design Capacity with the Ohio School Facilities Commission Mr. Kull advised the Committee that approval is still pending from the State for a design capacity for 33,415 students for enrollment year 2013-2014. He also reported that House Bill 264 may be a possible funding opportunity for funding Segment 3c schools: William Howard Taft Elementary, Eastside Elementary (Hyde Park), and Westside Montessori High School (Gamble) that are unfunded, and the Hughes demolition and site preparation. The meeting adjourned at 1:00 PM.

REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Wednesday, April 20, 2011 at 4:30 PM at the Mayerson Academy, 2650 Highland Avenue, Cincinnati, Ohio 45219, Room 112. FOR BOARD INFORMATION Five-Year Forecast Update Jonathan Boyd, Treasurer/CFO, advised the Committee that not much has changed in his forecast and that stimulus monies were already removed from the report. Mr. Boyd reviewed an analysis of Senate Bill 5. The analysis was prepared by the Ohio Department of Administrative Service (DAS), who examined the bill and focused on: limiting state and local government payments from health insurance to 85 percent of total premium costs; eliminating step pay increases once current contracts expire; and eliminating longevity pay once current contracts expire. A draft of the Five-Year Forecast and DAS’s analysis report are available in the Board office.

April 25 311 2011

REPORT OF THE FINANCE COMMITTEE (cont.)

Board Meeting Schedule Change for Five-Year Forecast Vote The Finance Committee will recommend that the regular Board Meeting on May 23, 2011 be rescheduled to May 25, 2011, at 4:00 PM. This date change will ensure that all Board members are present at the meeting to vote on the Five-Year Forecast and also to accommodate for Board members who will be attending graduations on May 23, 2011. 2011-2012 Update Teresa Johnson, Assistant Treasurer, reviewed the FY12 Working Budget and discussed adjustments made. The totally preliminary budget is $448,350,836 and does not include $3.7 million for technology needs. She also reported that transportation dollars increased to $1.3 million. Committee Chair White will send a recommendation to Ms. Johnson with suggestions for a document that outlines the details of the budget for Board understanding. CPS District Debt This topic will be discussed at a Finance meeting in May 2011. Treasurer's Monthly Update Committee member Ingram advised the Treasurer to submit his monthly updates to the Finance Committee before attaching to Board Briefs. ProSource Entire Contract – All Phases Treasurer Boyd updated the Committee on the contract, CPS’ management plan, and a timeline of the CPS and Prosource partnership. Mr. Boyd reported that there would be an $840,870.00 savings if Prosource did not manage the print services. The total 5-year contract is $4,204,350. There were 383 units under the previous contract, with a reduction to 312 units currently in place. A copy of the presentation is available in the Board office. Clarification of Assignment to Re-Vamp Process for Reviewing All Contracts Committee Chair White advised Dave Durkin, Director of Fiscal Services, to review past Finance Committee Reports regarding discussions on processes for submitting contracts to the Board in advance of their expiration dates. Other Business Bethesda Health Care CONCERN The Treasurer reviewed with the Committee an agreement with Bethesda Healthcare, Inc., d.b.a. CONCERN Services, to enter into a revised agreement, January 1, 2011 through December 31, 2013, to provide behavioral health care, problem assessment, short-term counseling, referral (to Humana) and follow-up services to employees and eligible family members. The monthly fee for services is $2.14 per employee, which is the same rate since January 2010. Additional fees may be required as the result of requested expanded services. Fees are to be negotiated annually. The Treasurer will recommend approval of the agreement at the Board meeting on April 25, 2011.

April 25 312 2011

REPORT OF THE FINANCE COMMITTEE (cont.)

Community Reinvestment Area (CRA) ACG Federal Reserve, LLC The Treasurer reviewed with the Committee a Payment in Lieu of Taxes agreement with ACG Federal Reserve, LLC, authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the remodeling of a building containing apartment housing and commercial office space in compliance with Leadership in Energy and Environmental Design (LEED) Certified, Silver, Gold or Platinum standards, as defined by the U.S. Green Building Council, located at 105 West Fourth Street, Cincinnati, Ohio 45202 at a total construction cost of $17,686,781 in the City of Cincinnati Community Reinvestment Area (CRA). The Treasurer will recommend approval of the agreement at the Board meeting on April 25, 2011. Audit Committee Contact List The Internal Auditor will provide the Board a copy of the Audit Committee’s contact list that also contains Board contact information. The meeting adjourned at 6:45 PM. Finance Committee Staff Liaisons Vanessa Y. White, Chair Mary Ronan, Superintendent Catherine D. Ingram Jonathan L. Boyd, Treasurer/CFO Sean T. Parker Eve Bolton (Ex-Officio) Mrs. White moved that the Report of the Finance Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

SUSPENSION OF BOARD POLICY Mrs. White moved and Mr. Parker seconded the motion that Board Policy No. 0165.1C, which requires agenda items be submitted to all members 48 hours prior to Board action, be suspended in order to present the following agenda item to Adopt Policy 5113.01. Ayes: Members Bates, Bolton, Ingram, Nelms, Parker, White, President Reed (7) Noes: None President Bolton declared the motion carried.

April 25 313 2011

ADOPT POLICY 5113.01: SCHOOLS OF CHOICE AND MAGNET INTRA DISTRICT OPEN ENROLLMENT PROGRAM

Mrs White moved and Mr. Parker seconded the motion to Adopt Policy 5113.01: Schools Of Choice And Magnet Intra-District Open Enrollment Program be approved. Ayes: Ingram, Nelms, Parker, White, President Bolton (5) Noes: Bates, Reed (2) President Bolton declared the motion carried.

REPORT OF THE SUPERINTENDENT Superintendent Ronan sent condolences to the families of Jayland Raven and Janece Murrell, Cincinnati Public School students that passed away.

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Dorinda G. Adelman Teacher – Walnut Hills Service June 1

Marie A. Allison Teacher - Winton Hills Service June 1

Marilyn D. Altenbach Teacher – Rees E. Price Service June 1

Paula F. Anderson Teacher – Carson Service June 1

Cheryl D. Armstrong Teacher – Woodward Career Service June 1

Diana K. Aubrey Teacher – Winton Hills Service June 1

Teresa A. Behan Teacher – Dater Montessori Service August 1

Julie L. Benthaus Teacher – Fairview-Clifton Service June 1

Susan P. Bien Teacher – Auxiliary Services Service July 1

Jenifer M. Binnion Teacher – Rees E. Price Service June 1

Jack R. Black Teacher – Mt. Washington Service June 1

Matthew R. Bohmer Teacher – Dater High Disability May 1

Carole Jean Brown Teacher – Roberts Paideia Service June 1

Michael M. Buzek Teacher – Oyler Service June 1

James L. Carmichael Jr. Teacher – Hughes Center Service June 1

Patricia G. Chamberlain Teacher – Silverton Service June 1

Mary Weil Chase Teacher – Kilgour Service June 1

Nancy M. Cole Teacher – Kilgour Service June 1

Teresa A. Conley Teacher – Roberts Paideia Service June 1

April 25 314 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) A. RETIREMENT (cont.)

Karen L. Cook Teacher – Covedale Service September 1

Roscoe Coots Jr. Teacher – AWL Service June 1

Patricia E. Deaton Speech Pathologist Service June 1

Martha M. Deering Teacher – Pleasant Hill Service June 1

William J. DeMeo Jr. School Psychologist Service July 1

Angela M. Denov Teacher – Early Childhood Satellite Service June 1

Christine K. Emerson Teacher – North Avondale Service June 1

Kathleen M. Ernst Teacher – Mt. Washington Service June 1

Donna M. Ewald Teacher – Ethel M. Taylor Service June 1

Janet K. Ferguson Teacher – Roberts Paideia Service June 1

Kathleen M. Foley Teacher – Bond Hill Service June 1

Douglas J. Ford Teacher – Aiken College Service June 1

Carol A. Frame Teacher – Student Services Service July 1

Kathleen A. Franke Teacher – Sayler Park Service June 1

Mary L. Gibb Teacher – Silverton Service June 1

Lynn A. Gibson School Psychologist Service July 1

Kathy W. Gross Teacher – Teacher Evaluation Service June 1

Harriet Hancock Teacher – Ethel M. Taylor Service June 1

Lucene E. Hardin Substitute Teacher Service June 1

Carol G. Harper Teacher – Silverton Service June 1

Marilyn J. Hatcher Teacher – South Avondale Service June 1

Billie C. Heap Teacher – Woodward Career Service June 1

Mark W. Hicks Teacher – Dater High Service June 1

Patricia J. Hicks School Psychologist Service July 1

Virginia M. Hicks Teacher – Hughes Center Service June 1

Thomas E. Hinds Teacher – Clark Montessori Service June 1

Carolyn S. Holman Teacher-Librarian – Hays-Porter Service June 1

Margaret A. Hook Teacher – Dater High Service June 1

Linda Marie Huelsman Teacher – Auxiliary Services Service July 1

Margaret K. Jacoby Teacher – Sands Montessori Service June 1

Donna J. Jamar Teacher – Hartwell Service June 1

Laura G. Jeancola Teacher – Early Childhood Satellite Service June 1

Linda A. Jung School Nurse Service July 1

Mary F. Kalos Teacher – Midway Service June 1

Martha A. Kamrani Teacher – Aiken College Service June 1

Marie A. Kennedy-Martin Teacher – Dater High Service June 1

Mary E. Kerley Teacher – S.C.P.A. Service June 1

Lateefah Nawal Kituku Teacher – Bond Hill Service June 1

Debra A. Kneisel Teacher – Hospital/Satellite Program Service June 1

Todd H. Kofler Teacher – Woodward Career Service June 1

Kay Kombrinck School Psychologist Service July 1

Diana L. Kramer Teacher – Auxiliary Services Service July 1

April 25 315 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) A. RETIREMENT (cont.) Mary Ann Lackman Teacher – Early Childhood Satellite Service June 1

Pamela Lamkin Teacher – West High University Service June 1

James J. Leon Teacher – Virtual High Service June 1

Jane T. Luther Teacher – Hughes Center Service June 1

Karla Foster Marshall Teacher – Auxiliary Services Service June 1

Debra A. Mather-Smith Teacher – Winton Hills Service June 1

Deborah T. Mattia Teacher – Cheviot Service June 1

Brenda C. Maupins Teacher – Rockdale Service June 1

Lynda S. Maxwell School Counselor Service July 1

Casandra L. McLin Teacher – Woodward Career Service June 1

Deborah L. McNett Teacher – Chase Service June 1

Stephen R. Meiners Teacher – Hospital/Satellite Program Service June 1

William Thomas Menz Teacher – Westwood Service May 1

Jodi A. Merritt Teacher – Sands Montessori Service June 1

Joann M. Meyer Teacher – North Avondale Service June 1

Caryl K. Miller Teacher – Hughes Center Service June 1

Cynthia A. Miller-Wehrle Teacher – Westwood Service June 1

Donne E. Mire School Social Worker Service July 1

Joseph L. Mitchell Teacher – Riverview East Service July 1

Kathleen S. Mitchell Teacher – Roselawn Condon Service June 1

Nadine Moreland Teacher – Mt. Washington Service June 1

Marsha C. Mulvey School Psychologist Service July 1

Patricia Neidhard Teacher – Quebec Heights Service June 1

Deborah J. Norton Teacher – Oyler Service June 1

Eileen M. O’Keefe Teacher – Woodward Career Service June 1

Pamela Pack Teacher – John P. Parker Service June 1

Gwendolyn Parham School Psychologist Service July 1

Sondra C. Parsons Teacher – Hughes Center Service June 1

Sharon K. Phifer Teacher – Winton Montessori Service June 1

Ellen S. Prats Teacher – Hughes Center Service June 1

Leon Rainey Jr. Teacher – Sayler Park Service June 1

Usha Ranganath Teacher – Roll Hill Service June 1

David L. Ransdell School Psychologist Service July 1

Perry Tomlinson Ratto Teacher – Bond Hill Service June 1

Susan D. Reker Teacher – Auxiliary Services Service June 1

Gary L. Robbe Teacher – Silverton Service June 1

Ellen B. Rohan School Nurse Service June 1

Gail C. Ronkin Teacher – Ethel M. Taylor Service November 1

Mary Jo Ross Teacher – Riverview East Service June 1

April 25 316 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) A. RETIREMENT (cont.) Mary F. Rutledge School Social Worker Service June 1

Charles M. Samis Teacher – S.C.P.A. Service June 1

Patricia M. Schmidt Teacher – Sayler Park Service June 1

Susan F. Schmidt Teacher – Silverton Service June 1

Barbara A. Scholtz Teacher – Clark Montessori Service June 1

Kathleen G. Sheehan Teacher – Carson Service June 1

Ruma D. Sikdar School Psychologist Service July 1

Maria J. Simpson Teacher – Midway Service June 1

Mary E. Smith Teacher – South Avondale Service June 1

Deborah C. Snyder Teacher – Ethel M. Taylor Service July 1

Judith A. Snyder Teacher – Westwood Service June 1

Judith L. Sopko Teacher – Woodward Career Service June 1

Cheryl B. Staples Teacher – Hoffman-Parham Service June 1

Emily A. Steele Teacher – John P. Parker Service June 1

Crystle A. Suriano Teacher – Rees E. Price Service June 1

Pamela Truesdell Teacher – Western Hills Engineering Service June 1

Carolyn A. Turner Teacher – Hughes STEM Service June 1

Julie E. Valin Teacher – North Avondale Service June 1

Martine C. Verbesselt Teacher – AMIS Disability February 1

Yvan Verbesselt Teacher – AMIS Service June 1

Jacqueline Walker Teacher – Mt. Washington Service June 1

Lucille J. Ward Teacher – Covedale Service June 1

Sandra H. Watson Teacher – Aiken College Service June 1

Letitia D. West Teacher – Mt. Washington Service June 1

Nancy S. Wetterer Teacher – Hughes STEM Service June 1

Carole M. Wheat Teacher – College Hill Service June 1

Robin Y. Whittle Teacher – Shroder Service June 1

Timothy Williams Teacher – Riverview East Service July 1

Onva L. Willis Teacher – Rees E. Price Service June 1

Luann Wise-Metz School Psychologist Service September 1

Irena V. Woodham Teacher – AMIS Service June 1

Patricia A. Zartman Teacher – Roselawn Condon Service June 1

B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Celia R. Allen Teacher – Walnut Hills Relocating August 1

Roger L. Berninger Teacher – Woodward Career Personal Reasons June 1

April 25 317 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) B. RESIGNATION (cont.) Shirley M. Bishop Teacher – Gamble Montessori Personal Reasons June 1

Susan H. Boydston Substitute Teacher Other Employment March 1

Brandon M. Cordes School Psychologist Personal Reasons July 1

Brian W. Compton Teacher – Dater High Other Employment August 1

Mary Lynn N. Cracchiolo Teacher – Auxiliary Services Personal Reasons June 1

Donald C. Dapper Teacher – Dater High Personal Reasons June 1

Mary Diciero Teacher – Aiken College Personal Reasons August 1

Tracy A. Glick Teacher – Gamble Montessori Personal Reasons August 1

Stephanie L. Henderson Teacher – Roberts Paideia Personal Reasons June 1

Nancy S. Hobstetter Teacher – Dater High Personal Reasons June 1

Robert L. Holter Teacher – Woodward Career Personal Reasons June 1

Freddie Hunt Teacher – Hays-Porter Personal Reasons August 1

Renata L. Jackson Teacher – Roll Hill Personal Reasons August 1

Julie R. Jestice Teacher – Gamble Montessori Personal Reasons April 7

Bryan K. Jones Teacher – Taft Elementary Other Employment April 7

Thirelene King Substitute Teacher Other Employment May 7

Adam K. Lazar Substitute Teacher Other Employment March 1

Monica Mallory Teacher – Rothenberg Personal Reasons May 3

Mary T. Martin Teacher – Cheviot Personal Reasons August 1

Jan C. Mayberry Teacher – Quebec Heights Personal Reasons April 18

Lindsay A. McCaslin Teacher – Aiken College Other Employment June 1

Darnell R. McCullough Teacher – Mt. Airy Relocating August 1

Sherri Campbell McQueen Substitute Teacher Personal Reasons March 28

Denise M. Messmer Speech Pathologist Relocating June 1

Russell D. Pettibone School Psychologist Personal Reasons July 1

Raquel Rodriguez-Canizares Teacher – AMIS Relocating August 1

Charles P. Staley Teacher – Walnut Hills Personal Reasons June 1

James A. Stallworth Teacher – Hughes STEM Personal Reasons August 1

Vivian H. Strauss Substitute Teacher Other Employment March 1

Cynthia J. Thomas Teacher – Taft Elementary Personal Reasons May 1

C. RETURN FROM LEAVE OF ABSENCE (Indicates that an employee has returned from leave of absence.) The Superintendent recommends approval of a return from leave of absence for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Beverly J. Odoms Teacher April 4

April 25 318 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher – Class V (Master’s Degree plus 30 semester hours) Annette Delaney To: $79,640.46 From: $77,377.09 April 24

Sheila A. Lige 68,623.42 66,428.13 April 10 E. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date is as indicated. Psychologist – Class V (Master’s Degree plus 30 semester hours) Kimberly D. Bays To: 1.00 From: .80 April 11

Cora Coulter Bolden .80 .60 April 11

Brandon M. Cordes .70 .50 April 11

Teacher - Class IV (Master’s Degree) Jill S. Fulton To: .60 From: .40 March 20

F. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Teacher - $34.11 per hour (extended employment rate)

Extended School Year Services – Children’s Hospital Medical Center – (Title I) – 35 hours

Clyde W. Carter Jr.* Tong Yu*

Teaching Curriculum Institute Best Practices – (Title I) – hours as indicated Nancy L. Johnson* 12 hours Jennifer Mauch* 6 hours

Teacher - $29.88 per hour (in-service rate) LTRS Training – (Title I) – 20 hours

Angela D. Campos* Karla L. Kiehm* Carla M. Romanos*

Geniene P. Delahunty* Maria T. L. Lang* Dianna L. Schweitzer*

Yelana Greene* Mary Tina Oancea* Natasha N. Taylor*

Juren Guan* Alison L. Palassis* Jena M. Thacker*

Nadejda Kaneva* Aibo Tang Pan*

April 25 319 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Teacher – Tutor - $27.81 per hour (extended employment rate) Credit Recovery – Withrow Univ. – (IDEA-B) – 99 hours

Susan Adewusi* Cynthia Y. Lockett-Nelson* Darryl A. Wright* Extended Learning Program – Silverton – (Title I) - 41 hours

Benita E. Mudd* Vicki L. Nedelman* Denise M. White* Home Instructor - $27.81 per hour (extended employment rate)

Brooke E. Cook 10 hours Christine M. Knestrict 25 hours

Steven Cross* (SWP) 45 hours Antwan D. Lewis 25 hours

Anthony T. Gore 25 hours Roxxana M. Melton 37 hours

Vonita L. Herald* (IDEA-B) 45 hours Sonja Phillips-Anderson 71 hours

Linda Yvonne Hicks 72 hours Elizabeth A. Smith* (SWP) 45 hours

Antasio Holley* (IDEA-B) 18 hours Nancy Thomas 10 hours

The following teachers are recommended to receive supplemental contracts for the school year 2010-11. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount John B. Crawford Rees E. Price MS Head Basketball Coach 2569.07 # Joseph Dollenmeyer South Avondale MS Head Track Coach 1401.32 Sean Z. Lewis Shroder MS Head Basketball Coach 1167.76 @ Rosaland B. Robinson John P. Parker School Middle School Test Coordinator 411.48 Donald E. Stocker Walnut Hills MS Head Track Coach 1401.32

G. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2010-11 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is April 26, 2011. Substitute Teacher – Class III – $115.93 per day Amy L. Babicke

Substitute Teacher – Class I – $102.54 per day Sean Z. Lewis

April 25 320 2011

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund. Effective date is June 1, 2011. Principal – 234 day From: Monica S. Battle $91,382.70 Westwood Asst Principal – Dater Mont $82,335.11

I. NOTICE OF NON-REEMPLOYMENT OF LIMITED CONTRACT PERSONNEL Pursuant to the provisions of Section 3319.11, Revised Code, the Board of Education is required to give notice by the thirtieth day of April of its action on the Superintendent’s recommendation not to reemploy any classroom teachers and non-classroom teachers serving in teacher-based positions currently employed under limited contracts. It is recommended that the following persons not be reemployed for the reasons indicated. Effective date is August 1. Reduction-In-Force - Teacher Angela Gordon J. NOTICE OF SUSPENSION OF CONTINUING CONTRACT Pursuant to the provisions of Section 3319.11, Revised Code, the Superintendent recommends that the Board of Education suspend the continuing contract of the following teacher. Effective date is April 26. Performance Judy A. Ruttle K. TERMINATION Performance – Effective Date – April 26 Judy A. Ruttle

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Keith Abernathy Security Asst. 2 Disability June 1, 2010

Mary Chandler Paraprofessional June 1, 2011

Elnita Custard Food Service Helper June 1, 2011

Priscilla Daniel Sec Response Team Member June 1, 2011

Jeanette Grant Sr. Support Specialist July 1, 2011

April 25 321 2011

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) A. RETIREMENT(cont.) Delores Harrigan Lead Secretary August 1, 2011

Deborah House Paraprofessional May 1, 2011

Sharon Sick Sr. Support Specialist August 1, 2011

Barbara Strehle Sr. Support Specialist June 1, 2011

B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Jennifer Ehlers Paraprofessional Personal Reasons March 18 Tricia Fries School Comm Coord Personal Reasons April 22 Francis Gambini Paraprofessional Study April 15 Daniel Heil Paraprofessional Other Employment April 15 NaKeisha Horton Paraprofessional Study April 4 Marcus Mills Paraprofessional Other Employment March 25 Vivian Rose Paraprofessional Relocating April 27 Diamon Simpson MS Cheerleader Coach Personal Reasons March 28 Veronda Williams-Suggs Student Services Asst Personal Reasons March 23 C. SERVICES COMPLETED (Marks the end of a temporary assignment.) The services of the following, temporarily appointed, have been completed effective as indicated. Gerald Stanley University Student 2 March 25 D. DISMISSAL (Action necessary to terminate a non-administrative employee.) The Superintendent recommends that the dismissal of the following employee be confirmed. Ronnell McPherson Custodian 1 April 26 E. LEAVE OF ABSENCE (Indicates that an employee has been approved for a designated period of time for reasons such as study, medical or FMLA.) The Superintendent recommends granting the leave of absence, without pay, as requested by the following. Tonia Holley Food Service Helper Medical March

April 25 322 2011

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Substitute Paraprofessional Jabreel Moton $14.12 hr. Also Custodian 1 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount James Penny III Carson MS Track Coach $1401.32 G. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Student Services Assistant (Unclassified) Jereeta Bailey $13.17 hr. Westwood April 26 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Nathan Brown Walnut Hills MS Baseball Coach $1401.32 H. REINSTATEMENT (Occurs when an employee is formally separated from service at the end of the school year, but returns to service the first day of the ensuing school year. No change in compensation.) The Superintendent recommends that the following persons be reinstated as indicated. Funding is from the General Fund. Lamont Hill Paraprofessional $14.50 hr. April 26

I. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Exterminator (Classified) From David Sparks $1451.22 bwk. Iowa Ave. Custodian 2 $1259.59 bwk April 26 Maintenance Worker 1 (Classified) From Herman Scales $17.13 hr. Iowa Ave. Custodian 2 $1259.59 bwk April 26

April 25 323 2011 RECOMMENDATION 3 - DECLARATION OF URGENT NECESSITY: CLARK MONTESSORI HIGH SCHOOL The Superintendent recommends the Declaration of Urgent Necessity as per the provisions of Section 3313.46 Ohio Revised Code to waive the requirements of formal bidding allow the Administration to evaluate informal bids and award a purchase order for the purchase of Loose Furniture for Clark Montessori High School. Urgent Necessity of this process is required in order to maintain project schedule for completion and occupancy of the school. RECOMMENDATION 4 - DECLARATION OF URGENT NECESSITY ROTHENBERG PREPARATORY ACADEMY The Superintendent recommends the Declaration of Urgent Necessity per the provision of Section 3313.46 Ohio Revised Code to waive the requirements of formal bidding and allow the administration to award purchase orders for emergency remediation of water damage and environmental hazards at Rothenberg School on E. Clifton Avenue. The remediation is estimated to cost approximately $60,000.

Mary A. Ronan Superintendent of Schools

Mrs. Reed moved and Mr. Nelms seconded the motion that the Revised Recommendations of the Superintendent of Schools be approved. Ayes: Bates, Ingram , Nelms, parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

REVISED REPORT OF THE TREASURER

1. Receipt of Grant from United Way – That record be made of the receipt of Winnings Beginnings 2011 from United

Way of Greater Cincinnati in the amount of $95,221. The purpose of this grant is to provide language development and literacy-based home visitation services through the Summer Bridge Program. Grant is from April 1 through August 31, 2011. This was deposited into Fund 19-Misc.Local.

2. Receipt of Grant from Gen YOUth Foundation/American Dairy Assoc. – That record be made of the receipt of a

grant in the amount of $2,500 from Gen YOUth Foundation/American Dairy Assoc. to J.P. Parker for the Fuel Up To Play 60 program. The donation is to be used to help students implement healthy eating and physical activity strategies. This was deposited into Fund 19-Misc.Local.

April 25 324 2011

REPORT OF THE TREASURER (cont.) 3. Receipt of Grant from Gen YOUth Foundation/American Dairy Assoc. – That record be made of the receipt of a

grant in the amount of $2,175 from Gen YOUth Foundation/American Dairy Assoc. to Silverton Paideia Academy for the Fuel Up To Play 60 program. The donation is to be used to help students implement healthy eating and physical activity strategies. This was deposited into Fund 19-Misc.Local.


grant in the amount of $2,441 from Gen YOUth Foundation/American Dairy Assoc. to Taft Elementary for the Fuel Up To Play 60 program. The donation is to be used to help students implement healthy eating and physical activity strategies. This was deposited into Fund 19-Misc.Local.


grant in the amount of $2,500 from Gen YOUth Foundation/American Dairy Assoc. to Winton Hills Academy for the Fuel Up To Play 60 program. The donation is to be used to help students implement healthy eating and physical activity strategies. This was deposited into Fund 19-Misc.Local.

6. Receipt of Donation from Dr. Jeanne Century and Sheila Gary – That record be made of the receipt of two

donations totaling $110 to Cincinnati Public Schools/Research & Development Department from Jeanne Century ($75) and Sheila Gary ($35). The donations are to be used for professional development within Cincinnati Public Schools. This was deposited into Fund 19-Misc.Local.

7. Receipt of Donation from Dusty Rhodes, Hamilton Co. Auditor – That record be made of the receipt of a donation of

$750 from Dusty Rhodes, Hamilton Co. Auditor to Rees E. Price Elementary School. The donation is to be used for Resource Coordinator Expenses at Rees E. Price Elementary. This was deposited into Fund 19-Misc.Local.

8. Receipt of Donations from EcoPhones – That record be made of a donation from EcoPhones of $47.50 to Covedale

Elementary. The donations are to be used for the Covedale Elementary students to purchase miscellaneous supplies and materials. This was deposited into Fund 19-Misc.Local.

9. Receipt of Donation from Boys & Girls Clubs of Greater Cincinnati – That record be made of the receipt of a

donation in the amount of $200 from Boys & Girls Clubs of Greater Cincinnati to Roll Hill. The donation is to be used for copier clicks. This was deposited into Fund 19-Misc.Local.

10. Receipt of Donation from OWC Restaurants – That record be made of the receipt of a donation in the amount $50 for

Woodward Technical Career High School from OWC Restaurants. This was deposited into Fund 0200 – Student Government account.

11. Receipt of Donation from Target – That record be made of the receipt of a donation in the amount $700 for Roberts

Paideia Academy from Target. This was deposited into Fund 0300 – Pupil Services account. 12. Receipt of Donation from Moody-Noland – That record be made of the receipt of a donation in the amount $246 for

Roberts Paideia Academy from Moody-Noland. This was deposited into Fund 0300 – Clearing account. 13. Receipt of Donation from Trauth Dairy – That record be made of one donation of 14,000 beverage items (estimated

value of $5,600) to Cincinnati Public Schools. The donations are to be used to offer healthy snack items for students participating in the OAA Testing Week.

14. Receipt of Donations from Kroger Food Stores – That record be made of one donation of a $500 gift card to

Cincinnati Public Schools. The donations are to be used to purchase snack items for students participating in the OAA Testing Week.

April 25 325 2011

REPORT OF THE TREASURER (cont.) 15. Receipt of Donations from Kelloggs – That record be made of one donation of 42,120 food items (estimated value of

$13,020) to Cincinnati Public Schools. The donations are to be used to offer healthy snack items for students participating in the OAA Testing Week.

16. Receipt of Donations from Tri-State Beverage – That record be made of one donation of 2,000 food and beverage

items (estimated value of $1,028) to Cincinnati Public Schools. The donations are to be used to offer healthy snack items for students participating in the OAA Testing Week.

17. Agreement with Bethesda Healthcare, Inc., d.b.a. CONCERN Services – That the Treasurer be authorized to enter

into a revised agreement, January 1, 2011 through December 31, 2013, with Bethesda Healthcare, Inc., d.b.a. CONCERN Services to provide behavioral health care, problem assessment, short term counseling, referral (to Humana) and follow-up services to employees and eligible family members. The monthly fee for services is $2.14 per employee, which is the same rate since January 2010. Additional fees may be required as the result of requested expanded services. Fees are to be negotiated annually. The District reserves the right to terminate the agreement at any time during this period with 90 day notice. Funding for the agreement will be charged to Fund 0024 - District's Self-Insurance.

18. Amendment to Consultant Agreement with CA Group, LLC – That the Treasurer be authorized to amend the

consultant agreement with CA Group, LLC (proceedings June 28, 2010, page 525) for an additional $5,000 to provide accounting services for the Student Services Department, for a total cost now not to exceed $67,400. Funding is from Fund 0516 -IDEIA B.

19. Payment In Lieu of Taxes Agreement with ACG Federal Reserve, LLC – That the Treasurer be authorized to enter

into a Payment In Lieu of Taxes Agreement with ACG Federal Reserve, LLC, thereby authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the remodeling of a building containing apartment housing and commercial office space in compliance with Leadership in Energy and Environmental Design (“LEED”) Certified, Silver, Gold or Platinum standards, as defined by the U.S. Green Building Council, located at 105 West Fourth Street, Cincinnati, Ohio 45202 at a total construction cost of $17,686,781 in the City of Cincinnati Community Reinvestment Area (CRA). During the period of time in which the tax exemption is in effect, ACG Federal Reserve, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $106,301.09. The 12 year revenue is estimated at $1,275,613.09.

20. Assignment –That the following be assigned to attend the meeting indicated. Expenses are to be paid from the Board Member Service Fund. The balance in the Board Member Service Fund before the following assignment is $11,783.54.

Catherine D. Ingram Cincinnati USA Chamber – Homelessness In Our Community Cincinnati OH – May 3, 2011 Catherine D. Ingram Cincinnati USA Chamber – Local Face of Childhood Hunger Cincinnati OH – June 7, 2011

April 25 326 2011

REPORT OF THE TREASURER (cont.) 21. Board Member Service Fund – That, as provided in Section 3315.15 O.R.C., the following expenses of a Board

Member on assignment by the Board to be paid from the Board Member Service Fund. The balance in the Board Member Service Fund before payment of the following expense is $11,783.54 Eileen Cooper Reed $305.90 Council of the Great City Schools Annual Legislative/Policy Conference Washington, DC – March 19-22, 2011 Assigned January 24, 2011

22. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be

approved for payment:

a. Taft Stettinius & Hollister LLP – Professional services provided for general liability litigation and general labor for the month of March 2011.

$ 4,450.90

23. Payment for Legal Services from Building Fund 4 (LFI) – That the following invoices be approved for payment:

a. Ennis, Roberts Fischer Co., L.P.A.– Professional counsel services provided for OSFC AUSBAP Project for Oyler, Chase, Western Hills and Hughes for the month of March 2011.

$ 8,893.45

b. Ennis, Roberts Fischer Co., L.P.A.– Professional counsel services provided for OSFC AUSBAP Project for Oyler, Woodford, Westwood, Clark and Taft H.S. for the month of March 2011.

$ 8,760.00

c. Frost Brown Todd, LLC – Professional counsel services provided for Hughes asbestos insurance claim for the month of February 2011.

$ 120.00

d. Frost Brown Todd, LLC – Professional counsel services provided for FMP Real Estate work for the months of January & February 2011.

$ 15,677.30

e . Frost Brown Todd, LLC – Professional counsel services provided for the Roosevelt School Litigation for the months of January & February 2011.

$ 15,671.27

f. Manley Burke – Professional counsel services provided for Eminent Domain Special Counsel for the month of March 2011.

$ 594.00

LATE REQUEST 24. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source a. Hughes STEM Website Design – Phase II – To create informational website to accompany the STEM program at

Hughes High School.

Primax November 1, 2010 – June 30, 2011

$15,250 Fund 0599 CincySTEM Grant

April 25 327 2011

REPORT OF THE TREASURER (cont.) 25. Payment of Confirming Requisitions – That the Treasurer be authorized to pay the following Then and Now

Certificates (confirming orders): Taft High School Transportation to Columbus for basketball game Vendor Lakefront Lines, Inc. $ 3,200.00 Funding: General Fund – Athletic Budget Facilities Woodward – Material & Equipment for asbestos abatement – bid approved 1/24/11 Vendor LVI Environmental $ 39,376.08 Funding: Fund 0010 Facilities Dater Montessori – Motorized dampers; backcharge for ceiling tile replacement; shut off valves Vendor Quality Mechanicals $ 13,240.90 Funding: Fund 0010 = $8,683.38; Fund 0004 = $4,557.52 SES 21st Century Community Learning Centers after school programs Vendor Project Grad $ 8,821.67 Funding: Fund 0599 - Disadvantaged Youth Student Services To provide occupational therapy for students with disabilities Vendor Supplemental Health Care $ 67,942.50 Funding: General Funds Department of Student Services Student Services To provide speech & occupational therapy for students with disabilities Vendor Staffing Options and Solutions $ 13,350.08 Funding: General Funds Department of Student Services Treasurer’s Office Auditing services rendered in connection with the examination of the Cincinnati City School District for year ended June 30, 2010 Vendor Caudill & Associates, CPA’s $ 10,000.00 Funding: General Fund – District Auditing Fees

26. AWARD OF PURCHASE ORDERS

The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

GENERAL FUND

Playground Surface

a. Spectra Contract Flooring Riverview East Academy $ 51,304.00 Explanation – Replace mulch in Play Area 1 (1,894 sq ft 10” thick stone) & Play Area 2 (803 sq ft 10” thick stone) with Terrasoft fall surface. Cost based on Spectra Contract Flooring unit pricing per their bid and award of the Bulk Purchase Contract for playground surfaces.

April 25 328 2011

REPORT OF THE TREASURER (cont.) 26. AWARD OF PURCHASE ORDERS (cont.)

Gym Floor Replacement

b. Cincinnati Floor Company Dater Montessori $ 74,960.00 Explanation – Labor, materials and equipment necessary to replace the gym floor which experienced water damage from a frozen sprinkler head. The floor is a special system that is pinned rather than floating and to be installed by the original contractor, Cincinnati Floor Company.

SCHOOL WIDE POOL

Computers

c. Apple Computer, Inc. Mt. Washington School $ 99,767.00 Explanation – 1 ea. Mac Pro Server for the school library and 95 ea. iMac computers for the computer lab and classrooms.

AUXILIARY SERVICES

Computers

d. CDW Government McNicholas High School $ 51,905.00 Explanation – 35 ea. BTO Fujitsu LB T730 tablet laptop computers for Student Use.

Computers

e. Apple Computer, Inc. Seven Hills Upper School $ 34,680.00 Explanation – 60 ea. Apple iPad 2 for Student Use.

CLASSROOM FACILITIES

Asbestos Abatement f. Sierra Environmental Group Aiken High School $ 66,640.00 Explanation – Collect and analyze abatement air samples and provide on-site surveillance, final inspection, air monitoring and final report for the asbestos abatement project.

CLASSROOM FACILITIES/BUILDING FUND

Furniture

g. Integrated Work Space Solutions, LLC Clark Montessori $ 50,000.00 Explanation – Provide furniture as identified in quote 3/16/11 STS714 for office furniture for project. Pricing based on Ohio State Term Schedule.

April 25 329 2011

REPORT OF THE TREASURER (cont.) 26. AWARD OF PURCHASE ORDERS (cont.)

HB264 – Phase 1

HVAC Automation System

h. ASA Controls, Inc. Cheviot School $ 140,000.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this purchase order covers labor and materials to complete HVAC Building Automation Systems for Cheviot School as negotiated with ASA Controls, Inc. Per resolution section 11, competitive bidding requirements were waived for the energy conservation measures.

27. AWARD OF CHANGE ORDERS The Superintendent recommends approval be given to the following change orders, charged to the appropriate fund:

HB264 – Phase I

a. Spencer Education Center Revised Contract Amount

Acoustitherm PO# 580564 CO# 1 Add $ 39,683.00 $ 884,683.00 Explanation – As authorized by the April 12, 2010 resolution for sale of School Energy Conservation Improvements bonds, this change order covers all labor, materials and equipment necessary to relocate piping to lower the geo-field to elevation 789’ and drilling depth to alternate depth of 489’. Per resolution section 11, formal advertised competitive bidding requirements were waived for the energy conservation measures.

CLASSROOM FACILITIES/BUILDING FUND

b. Clark Montessori High School Revised Contract Amt. to Line 26

F D Lawrence Electric PO# 544735 CO# 1 Add $ 106,174.00 $ 173,537.97 Explanation – The quantity of Light Fixtures bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment to reconcile the Light Fixtures to the final requirements based on established bulk purchase program unit pricing.

c. New Evanston Elementary School Revised Contract Amt. to Line 24

Johnson Controls, Inc. PO# 544714 CO# 1 Add $ 46,343.00 $ 114,534.00 Explanation – The quantity of Chillers bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment for Chillers for the necessary modifications to the final requirements based on established bulk purchase program unit pricing.

April 25 330 2011

REPORT OF THE TREASURER (cont.) 27. AWARD OF CHANGE ORDERS (cont.)

d. Oyler School Revised Contract

Amt. to Line 24 J H Ballenger Company PO# 544721 CO# 1 Add $ 63,072.00 $ 107,265.00 Explanation – Boiler Re-allocation Pricing. The quantity of Boilers bid for this school under the Bulk Purchasing Program was estimated since the design requirements were not finalized. This change order reflects a cost adjustment for Boilers for the necessary modifications to the final requirements based on established bulk purchase program unit pricing. e. Clark Montessori High School Revised Contract

Amount Nelson Stark Company PO# 569669 CO# 4 Deduct ($25,737.00) $ 1,268,700.00 Explanation – The bid document contained an allowance for early site evacuation and other related work. The scope of work is complete and payment made to the contractor. This deduct change order allows return of the unused allowance to the project budget.

AWARD OF CONTRACT

28. On April 8, 2011 bids for Demolition and Sitework at the Old Pleasant Hill School were opened and read by the Purchasing Department. The following Notice to Bidders was published and is submitted as a matter of record.

State of Ohio Ohio School Facilities Commission

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati Public School District of the City of Cincinnati, Ohio, (the “School District Board”), at the Office of Treasurer of the Board of Education, Second Floor, Room 204, Education Center, 2651 Burnet Avenue, PO Box 5384, Cincinnati, Ohio 45219 for the following Project:

Old Pleasant Hill School Phase I – BP#2 - Demolition & Sitework

Board of Education of the Cincinnati Public School District

Cincinnati, Ohio – Hamilton County

in accordance with the Drawings and Specifications prepared by:

VSWC Architects 414Reading Road

Cincinnati, OH 45040 513/398-4931 Phone

513/398-4210 Fax Attn: Chris Dumford

Email: [email protected]

The Construction Manager for the Project is:

April 25 331 2011

REPORT OF THE TREASURER (cont.) AWARD OF CONTRACT (cont.)

Turner/DAG 2315 Iowa Ave.

Cincinnati, OH 45206 Phone: 513/363-0875 Fax: 513/363-0880

Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Phase I Demolition and Site work

Bid Package #2 – Demolition and Site work $725,000.00 Until Friday, April 8, 2011 at 12:00 p.m., when they will be opened and read. A pre-bid meeting will be held on Wednesday, March 30, 2011 at 9:00 a.m. at the following location:

Jobsite Location: Old Pleasant Hill School 1350 West North Bend Cincinnati, OH 45224

Contract Documents may be obtained by placing a non-refundable deposit in the amount of $50.00 per set payable to Lynn Imaging, located at 5323 Muhlhauser Road, Cincinnati, Ohio 45011, Phone 513-454-1040, Fax 513-454-1039 or website www.lynnimaging.com on or after March 18, 2011. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES. The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations: Turner/DAG, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept., 2651 Burnet Ave, Cincinnati, OH 45219 FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati

Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); Jostin Concrete, 2335 Florence Ave., Cincinnati, OH 45206; NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. The legal notice for the contract is posted on the District’s website, www.cps-k12.org. Publication Date: March 18, 2011 By order of the Board of Education

April 25 332 2011

REPORT OF THE TREASURER (cont.) AWARD OF CONTRACT (cont.)

Mary A. Ronan Jonathan L. Boyd Superintendent of Schools Treasurer/CFO Bid Tabulation and Award – see attachment #1

FOR BOARD INFORMATION

LATE REQUEST 29. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source

a. Extended Learning Program – To provide tutoring services in the ELP program at Hays-Porter School.

Laura Houston April 12, 2011 – May 25, 2011

$9,900 Fund 0537 Title I ARRA School Improvement Grant

b. String Bass Master Classes – To provide String Bass Master Classes for SCPA Orchestra.

Steve Ullery April 15 – May 24, 2011 $2,000 Fund 0300 Student Activities Fund - Orchestra

c. Bully Proofing Youth – To provide anti-bullying training for students, staff and parents at Oyler School.

James P. Bisenius April 21, 2011 $2,600 Fund 0584 Title IV – Safe & Drug Free Schools

Jonathan L. Boyd Treasurer/CFO Mrs. Bates moved and Mr. Nelms seconded the motion that the Revised Report of the Treasurer be approved. Ayes: Bates, Ingram, Nelms, Parker, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

April 25 333 2011

OTHER BUSINESS

1. Board Meeting Date changed from Monday, May 23, 2011 to Wednesday, May 25, 2011 at 4:00 p.m.

2. Walnut Hills High School Calendar Request: Information regarding their calendar will be made available at a future Board meeting.

ASSIGNMENTS

1. Board Members: Please inform Ms. Bruckner of any conflicts regarding the Board of Education meeting schedule and the Committee of the Whole meeting schedule for the 2011-2012 school year.

2. Administration: Request copies of the 990’s and top ten donors from the Student Activity Foundation. 3. Administration/Athletic Director: Provide the Board with a copy of the comparison study of supplemental salaries from

neighboring districts.

ADJOURNMENT

The Board adjourned at 10:17 p.m. Jonathan L. Boyd Treasurer/CFO

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