February 10 2014

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

February 10, 2014

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 66 Recess into Executive Session . . . . . . . . . . . . . 66 Adjourn from Recess . . . . . . . . . . . . . . . 66

February 10 66 2014

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special public session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, February 10, 2014 at 5:09 p.m., President Bolton in the chair.

ROLL CALL Present: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Member Copeland-Dansby arrived at 5:14 p.m. Member Kuhns arrived at 6:14 p.m. Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION

Mr. Minera moved and Ms. Hoffman seconded the motion that the Board recess into executive session at 5:11 p.m. to discuss the sale of property at competitive bidding and preparations for conducting, or reviewing negotiations or bargaining session with public employees concerning compensation or other terms and conditions of their employment. Ayes: Bates, Hoffman, Minera, Nelms, President Bolton (5) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 7:03 p.m.

Diana C. Whitt Treasurer/CFO

February 10 2014

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

February 10, 2014

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 67 Minutes Approved . . . . . . . . . . . . . . . . 67 Finance Committee – Written January 23, 2014 . . . . . . . . . 67 Policy Committee – Written January 27, 2014 . . . . . . . . . . 71 Presentations . . . . . . . . . . . . . . . . . 72 Announcements/Hearing the Public . . . . . . . . . . . . 72 Resolution Approving Walnut Hills High School Alumni Foundation’s Request for

Alcohol Waiver. . . . . . . . . . . . . . . . . 73

Resolution Adopting a Calamity Day Alternative Make-Up Plan . . . . . . 73 Suspension of Board Policy . . . . . . . . . . . . . . 74 Resolution to Sell the Following Property 940 Poplar Street, Cincinnati, OH 45214 (the

“Property”). . . . . . . . . . . . . . . . . . 75

Report of the Superintendent . . . . . . . . . . . . . . 76 Revised Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 76 2. Civil Service Personnel . . . . . . . . . . . . . 82 3. Revised Calendar for School Year 2013-2014 85

February 10 2014

PROCEEDINGS

REGULAR MEETING

February 10, 2014

Table of Contents (cont.)

Revised Report of the Treasurer 1. Receipt of Donation Scripps Howard Foundation . . . . . . . 86 2. Receipt of Donation from Gradison Foundation . . . . . . . . 86 3. Receipt of Donation from Lifespring Christian Church. . . . . . . 86 4. Receipt of an Anonymous Donation from a Friend of Cincinnati Schools . . 86 5. Receipt of Donation from Theodore C. Smith . . . . . . . . 86 6. Receipt of Donation from Ned Earley. . . . . . . . . . . 86 7. Receipt of Grant from Target . . . . . . . . . . . . 86 8. Receipt of a Grant from American Dairy Association Mideast . . . . . 86 9. Receipt of a Grant from The Thomas J. Rebold Foundation for Youth Performing

Arts . . . . . . . . . . . . . . . . .

86 10. Acknowledgement of Receipt of Straight A Grant with Milford Exempted

Village School District . . . . . . . . . . . . .

86 11. Addition of Schedule to CBTS (Cincinnati Bell Technology Solutions) Master

Lease . . . . . . . . . . . . . . . . .

86 12. Agreement with Travel America . . . . . . . . . . . 86 13. Agreement with Global to Local Language Solution Inc. . . . . . . 87 14. Agreement with Cavalier Tours, LTD . . . . . . . . . . 87 15. Agreement with Stoneware, Inc. . . . . . . . . . . . 87 16. Board Member Service Fund . . . . . . . . . . . . 87 17. Award of Purchase Orders . . . . . . . . . . . . . 87 18. Award of Change Order . . . . . . . . . . . . . 89 19. Agreement with Hamilton County Education Service Center . . . . . 89 20. Agreement with FamiliesFORWARD . . . . . . . . . . 89 21. Agreement with The Performance Gallery . . . . . . . . . 90 22. Agreement with Source Consulting . . . . . . . . . . . 90 23. Agreement with Xavier University . . . . . . . . . . . 90 24. Agreement with Xavier University . . . . . . . . . . . 90 25. Agreement with Croswell VIP Motorcoach Services. . . . . . . . 90 26. Agreement with Stoneware . . . . . . . . . . . . 90 Inquiries/Updates . . . . . . . . . . . . . . . . 91 Assignments . . . . . . . . . . . . . . . . . 91 Adjournment . . . . . . . . . . . . . . . . . 92

February 10 67 2014

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, February 10, 2014 at 7:07 p.m., President Bolton in the chair. The pledge to the flag was led by President Bolton.

ROLL CALL Present: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Absent: None Superintendent Ronan was present.

MINUTES APPROVED Mr. Kuhns moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on February 10, 2014.

Special Public Meeting – January 24, 2014 Special Meeting – January 27, 2014 Regular Meeting – January 27, 2014

Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Thursday, January 23, 2014, at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Conference Room. Desktop Refresh Request for Proposal Chief Information Officer Jennifer Wagner updated the Committee on the Windows XP Computer Refresh Project. The update is to address replacement of the equipment to upgrade the district's remaining Windows machines from Windows XP to Windows7. There is a deadline for the end-life of WindowsXP. ACTION: Request for Proposals (RFPs) have been circulated and Board approval to contract with the winner of the RFP

(approximately 5,200 devices–desktops/laptops) for the purchase and installation of these devices will be recommended at the January 27, 2014 Board meeting.

February 10 68 2014

REPORT OF THE FINANCE COMMITTEE (cont.)

ACTION: Mrs. Wagner will provide the Committee with aggregate data on the teachers who are using technology in their

buildings. Assistant Superintendent Myles informed the group that use of technology will be a part of the principals' evaluations.

The Committee agreed with the desktop refresh proposal and will recommend to the Board for approval. Committee Chair Bates inquired about the capability of monitoring who is using Google Groups. She also inquired about the possibility of having a technology Committee. Review of Contracts ($200K+) The Committee conducted their six-month review of contracts due to expire in year 2014. The following contracts were reviewed from the following departments: Athletics, Dave Dierker, Director of Athletics Hamilton County Educational Service Center, Bill Myles, Assistant Superintendent Auxiliary Services, Susan Hiles Meadows, Auxiliary Manager Facilities, Bill Moehring, Director of School Services Food Services, Eric Zacarais, Supervisor, Food Services Information Technology, Jennifer Wagner, Chief Information Officer Mayerson Academy, Mary A. Ronan, Superintendent Purchasing, Dave Durkin, Director of Fiscal Services Security, Ralph Ruwan, Investigator Student Services, Susan Bunte, Director, Student Services Testing, Elizabeth Holtzapple, Director, Research Evaluation Transportation, Jennifer Wagner, Chief Information Officer Treasury, Diana Whitt, Chief Financial Officer A list of the names of the contracts for the above departments is available in the Board office. Payment in Lieu of Tax Agreements – Community Reinvestment Act (CRA) Agreements Treasurer Whitt presented the following Payment in Lieu of Taxes Agreements/TIFs (Tax Increment Financing) to the Committee in the form of a spreadsheet. The spreadsheet shows, over the life of the CRAs, a loss of revenue to the District equaling $4,110,083.70. The following CRAs will be included in the Treasurer’s Report for recommendation of approval at the January 27, 2014 Board meeting.

Starbuck - Pape Family LTD Abigail Apartments Limited Partnership BSG2, LLC VP3, LLC 4021 Eastern Avenue, LLC

February 10 69 2014

REPORT OF THE FINANCE COMMITTEE (cont.)

Neace Lukens- Insurance Summary by Michael Fishel, Sr. VP, Neace Lukens Mr. Fishel discussed with the Committee an overview of the District’s following insurances:

Accident-Head Start ONLY Athletic Accident Automobile Liability Crime Excess Fine Art Floater Flood-Riverview Foreign/International Liability General and School Board Liability Pollution Liability Property and Boiler

Mr. Fishel recommended that the District consider adding Cyber Liability coverage to its portfolio. ACTION: Neace-Lukens will evaluate if the District should purchase the coverage and update the Finance Committee at a

future meeting. Board Approval Amounts for Contracts and Contractors On December 7, 2009 the Board approved the following minutes from the Finance Committee meeting held November 11, 2009:

Board will continue to approve contracts for goods and services of $25,000 and above in addition to consultant offers to provide services for $10,000 or more. The Treasurer's Report will continue to include contracts for goods and services between $10,000 and $25,000, but Board approval will no longer be required. Consultant offers between $1,500 and $10,000 will also continue to be included in the Treasurer's Report, but will also no longer require Board approval.

Treasurer Whitt advised that there are delays in the approval process. Services sometimes have to be delayed due to the contract not being approved by the Board, due to the Board's meeting schedule. ACTION: Mrs. Whitt inquired about the threshold being changed from $25,000.00 to $50,000.00 for Board approval to

get a better flow of requisition and purchase order approval process. Light House Youth Services, Charter School Superintendent Ronan informed the Committee that the Lighthouse Community School is the oldest charter school. The school has been operating since 1969 and services approximately 50 to 60 kids a year. The District has an agreement with the Light House whose contract is scheduled to end March 2014. The school entered into the three-year contract on August 2011. The school is in need of additional dollars to run the program and is asking for an increase of $200,000.00. Superintendent Ronan and Treasurer Whitt agreed with the request for the increase. ACTION: The Light House is sending a draft of their agreement to Treasurer Whitt and Assistant Superintendent Gabe

Lofton. The Finance Committee will review the contract at a future meeting.

February 10 70 2014

REPORT OF THE FINANCE COMMITTEE (cont.)

ACTION: The Administration will provide the Board with a copy of the agreement and do a presentation about the Light

House at a Committee of the Whole meeting Lighthouse Youth Services is a multiservice agency providing social services to children, youth and families in southeastern Ohio. www.lys.org Lighthouse Community School is a charter school sponsored by Cincinnati Public Schools for young people grades 6-12 who have not been successful in regular public schools. Rebate Calculation for Classroom Facility Improvement Bonds-Series 2003 Treasurer Whitt informed the Committee that a rebate calculation on bonds is required. Peck Shaffer, who submitted a proposal, will be doing the calculation. The fee to do the work is $5,000. Summary of Revenue and Expenses for July – October 2013 The Treasurer reviewed with the Committee a summary of revenue and expenses ending July, August, September and October 2013. The reports will be presented in the Treasurer’s Report for recommendation of approval at the January 27, 2014 Board of Education Meeting. The report provided contained the following financial information:

Monthly Summary of Receipts, Disbursements and Fund Balances Fiscal Year 2014 Actual Expenditures/Encumbrances Compared to Consolidated Appropriations Fiscal Year 2014 Actual Revenues Compared to Estimated Revenues

Treasurer Whitt informed the Committee that State accounting software generates better financial reports. ACTION: Mrs. Whitt will provide the Committee with an example of their report for review before eliminating use of the

current spreadsheet and beginning the use of State software. Committee Meeting Schedule The Committee will conduct its next meeting on February 12, 2014 at 11:30 AM. Committee Chair Bates will not be in attendance at this meeting due to being out of town. Other Business Audit Revision Cost It was reported that Audit Revision Costs have gone from $77,982.00 to $90,282.00. The meeting adjourned at 1:08 PM. Finance Committee Staff Liaisons Melanie Bates, Chair Mary A. Ronan, Superintendent Eve Bolton Diana C. Whitt, CFO, Treasurer Ericka Copeland-Dansby

February 10 71 2014

REPORT OF THE FINANCE COMMITTEE (cont.)

Upon request to the Office of the Board, the District shall make reasonable accommodation for a disabled person to be able to participate in this activity. Mrs. Bates moved that the Report of the Finance Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE POLICY COMMITTEE The Policy Committee met on Monday, January 27, 2014 at 5:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. Family and Civic Engagement Team (FACET) Marcia Futel of the FACET updated the Committee on a draft of the Team's revisions to Board Policy 9142 – Community Involvement, Local School Decision Making policy. Ms. Futel reported that the policy still needs to be reviewed by the Board and the Superintendent for any necessary revisions. ACTION: The FACET will do a presentation on the policy at the February 19, 2014 Committee of the Whole meeting for

recommendation of Board approval at the February 24, 2014 Board meeting. The meeting adjourned at 5:50 PM. Policy Committee Staff Liaisons A. Chris Nelms, Chair Cynthia Dillon, General Counsel Melanie Bates Yenetta Harper, Director, RttT* Elisa Hoffman Upon request to the Office of the Board, the District shall make reasonable accommodation for a disabled person to be able to participate in this activity. *Race to the Top Mr. Nelms moved that the Report of the Policy Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

February 10 72 2014

PRESENTATIONS 1. GE Aviation Partnership; David Joyce Award – Amy Englert, General Electric Aviation 2. Be the Change Launch for 2014 – Janet Walsh, Director of Public Affairs; Dara Jenkins, District Resource Coordinator – Tutoring & After School; Emily Lewis, Assistant Director, Strive Partnership; Patty Nagelkirk, Director Community Impact, United Way of Greater Cincinnati; and Joseph Rohs, Tocqueville Advisory Council Member 3. Luxottica National Mentoring Award – Judy Fimiani, Vice President of Talent Acquisition and Diversity; Jane Keller, Executive Director, Cincinnati Youth Collaborative; Paul Daniels, Principal, Withrow University High School. 4. 2013 All-Stars City Awards – Dave Dierker, Director Athletics 5. 2014 Athletic Hall of Fame Inductees – Dave Dierker, Director of Athletics; Brian Leshner, Executive Director, Activities Beyond the Classroom 6. Academic Reset – Laura Mitchell, Deputy Superintendent 7. GLSEN (Gay, Lesbian & Straight Education Network) Summit Spotlight Award – Melanie Bates, Board Member 8. School Board Recognition – Janet Walsh, Director, Public Affairs

ANNOUNCEMENTS/HEARING THE PUBLIC Kudos to: 1. The Cincinnati Arts and Technology Center (CATC) for reaching over 3,000 children as they enter into 11 years of service of helping at-risk CPS students. CATC is a credit-recovery program that uses the arts to help mostly at-risk CPS students complete their education, stay in school, graduate and become self-sufficient adults. 2. Robert O’Hara, a Walnut Hills graduate, playwright and director, for writing and directing the play, The Etiquette of Vigilance.” Mr. O’Hara’s reading of the play was featured at the Playhouse in the Park. 3. Mrs. Bates recognized retiree, Sandra Patterson, wished her well and thanked her for her service to CPS students. The following persons addressed the Board regarding the topics indicated: Diane Williams Gamble Montessori Parent – Requested Board Response to Safety & Maintenance Issues Alex Sheppard Gamble Montessori Student – Educational Environment Mary Dwyer Gamble Montessori – Condition of the School Maddy Miller Gamble Montessori Student – Condition of Building & Textbooks; Supplies Needed Julie Sellers CFT – Communication Regarding 2-Hour Delays

February 10 73 2014

A RESOLUTION TO REQUEST A WAIVER FOR ALCOHOL USE AT WALNUT HILLS HIGH SCHOOL (WEDDING EVENT)

WHEREAS, the Walnut Hills High School Alumni Foundation would like to honor Alumni, one of whom is a member of the Cincinnati Board of Education; and

WHEREAS, the Walnut Hills High School Alumni Foundation would like to show its honor to the alumni by hosting a wedding ceremony and reception at the Walnut Hills High School on Saturday, June 14, 2014; and

WHEREAS, the bride and groom have generously chosen to have their guests make donations to the Walnut Hills

High School Alumni Foundation in lieu of wedding gifts;

NOW THEREFORE BE IT RESOLVED, the Board is authorized in Board Policy 7510 Use of District Facilities and Property to approve the use of Walnut Hills High School for a wedding ceremony and reception on June 14, 2014. The wedding ceremony and reception will be hosted by the Walnut Hills High School Alumni Foundation. For the wedding ceremony and reception, the host shall obtain required licensure for alcohol, arrange for the necessary security and obtain insurance satisfactory to the District for the performance.

Eve Bolton, President A. Chris Nelms, Vice President

Melanie Bates Ericka Copeland-Dansby

Elisa Hoffman Alexander P. Kuhns

Daniel Minera Mr. Nelms moved and Mrs. Copeland-Dansby seconded the motion that the Resolution to Request a Waiver for Alcohol Use at Walnut Hills High school (Wedding Event) be approved. Ayes: Members Bates, Copeland-Dansby, Hoffman, Minera, Nelms, (5) Abstain: Member Kuhns Noes: President Bolton (1) President Bolton declared the motion carried.

A RESOLUTION ADOPTING A CALAMITY DAY ALTERNATIVE MAKE-UP PLAN

WHEREAS, the Cincinnati Board of Education of the Cincinnati City School District has an annual plan for students to have learning opportunities when schools are closed for any of the reasons specified in section 3317.01 of the Ohio Revised Code and in excess of the number of days authorized in section 3313.48; and

WHEREAS, section 3313.88 authorizes a board of education to file an annual plan with the Ohio Department of Education by August 1 of each year to provide online learning opportunities for students in lieu of attendance on such excess days; and

NOW THEREFORE BE IT FINALLY RESOLVED, that the Cincinnati Board of Education hereby approves the following plan and authorizes its filing with the Ohio Department of Education.

February 10 74 2014

A RESOLUTION ADOPTING A CALAMITY DAY ALTERNATIVE MAKE-UP PLAN (cont.)

Annual Plan for Alternative Make-up of Calamity Days Cincinnati Public Schools will make up as many as three calamity days per school year using the alternative make up plan after the five days granted by the State are exhausted. Calamity days are days when school has been cancelled due to inclement weather. By November 1 of each school year, each classroom teacher must have prepared three days’ lessons in preparation for calamity day make-ups. These lessons may be updated as needed to reflect the class’ progress through the curriculum. Lessons should be posted for each class period that was not able to meet due to the calamity. These lessons should be posted on the District’s website as soon as is practicable after the school closure, and students must turn in the completed lessons no more than two weeks from the date they are posted. Make up lessons are graded in the same way as other lessons, and failure to complete make up lessons may result in an incomplete or failing grade for the student. Students who do not have reliable internet access will be allowed to use school computers to complete their make up lessons. These computers will be made available before school, after school, and during study bells. Students using this method of completing their make up work will be allowed two weeks after the school’s reopening to complete the make up work. As an alternative to using school computers, students will be offered make up lessons in paper form. These “blizzard bag” lessons will be distributed to any students who sign up to receive them on the first day that their school reopens after the calamity day. Like posted lessons, students are allowed two weeks from their school’s reopening to complete the blizzard bag lessons.

Alexander P. Kuhns Mr. Kuhns moved and Mr. Nelms seconded the motion that the Resolution Adopting a Calamity Day Alternative Make-Up Plan be approved. Ayes: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

SUSPENSION OF BOARD POLICY Mrs. Bates moved and Mr. Kuhns seconded the motion that Board Policy No. 0165.1C, which requires agenda items be submitted to all members 48 hours prior to Board action, be suspended in order to present the following agenda item regarding a Resolution to Sell the Following Property 940 Poplar Street, Cincinnati, OH 45214 (the “Property”). Ayes: Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

February 10 75 2014

RESOLUTION

TO SELL THE FOLLOWING PROPERTY 940 POPLAR STREET, CINCINNATI, OH 45214 (the “Property”)

WHEREAS, the Board of Education of the Cincinnati City School District (the “Board”) owns real property and facilities throughout the territory of the Cincinnati City School District; WHEREAS, under the Facilities Master Plan (the “FMP”) the Board has replaced outdated facilities to provide structures for up-to-date and positive learning environments; WHEREAS, the Board is nearing the conclusion of the FMP and many outdated facilities have been replaced by new or renovated school buildings, accordingly, the Board has unused facilities and properties that it desires to sell; WHEREAS, pursuant to prior resolutions passed by the Board on July 9, 2012, August 27, 2012, and September 5, 2012 and in accordance with ORC 3313.41 and ORC 3313.4111, the Board offered the Properties for sale to the governing authorities of community schools located within the territory of the Cincinnati City School District (the ”Community Schools”) at the appraised fair market value as determined by the Hamilton County Auditor, at the time such offers were made to the Community Schools; WHEREAS, no Community School accepted the Board’s offers to purchase the Properties, accordingly the Board proceeded to offer the Properties for sale pursuant to an online auction which closed on November 8, 2012 (the “Auction”), public notice of the Auction was given by publication in the legal advertising section of the Cincinnati Enquirer newspaper on October 1, 2012 (the “Public Notice”); WHEREAS, as a result of the Public Notice and the other media coverage and marketing efforts, there was active participation in the Auction and the Board received acceptable, winning bids for a total of 13 of the 17 real estate properties offered for sale at the Auction (12 properties were Board approved in a November 19, 2012 Resolution), and WHEREAS, accordingly the Board has determined that it is in the best interest of the District to transfer this Property pursuant to the terms of the Auction and this Resolution; and WHEREAS, the buyer TWG Development, LLC formerly known as the Whitsett Group entered into a contract dated February 11, 2013 and did not complete the sale, NOW THEREFORE BE IT RESOLVED, that the Board hereby approves the sale of the following Property pursuant to the terms of a Purchase Agreement and this Resolution: 940 Poplar Street $150,000 BE IT FURTHER RESOLVED, that the Board President and Treasurer are hereby authorized, directed and empowered to take all actions necessary or appropriate to transfer this Property to the buyer pursuant to the terms of this Resolution and at the applicable Winning Bid Amount; and BE IT FINALLY RESOLVED, that the Board President and Treasurer are hereby authorized, directed and empowered, in the name of and on behalf of the Board, to take all such further action and to execute, deliver and record, in the name and on behalf of the Board, any and all other instruments and documents as may be deemed by such President and Treasurer necessary or appropriate to transfer this Property to, with such changes and additions to any of the terms and provisions of any thereof, as the President and the Treasurer executing the same shall approve the execution, filing, delivery and recording, as applicable, thereof to be conclusive evidence of such approval.

February 10 76 2014

RESOLUTION

TO SELL THE FOLLOWING PROPERTY 940 POPLAR STREET, CINCINNATI, OH 45214 (the “Property”)

(cont.) Mr. Minera moved and Mr. Kuhns seconded the motion that the Resolution to Sell the Following Property 940 Poplar Street, Cincinnati, OH 45214 (the “Property”) be approved. Ayes: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

REPORT OF THE SUPERINTENDENT Superintendent Ronan presented the CPS Calamity Day Plan, which included the revision of the 2013-2014 Districtwide School Year Calendar. The Staff Professional Development Day scheduled for today was canceled, and students were to report to school to make up an extra calamity day CPS has used beyond the five (5) allowed in the State of Ohio. CPS still is short one day. If necessary, calamity days will be added to the end of the calendar. The Resolution Adopting a Calamity Day Alternative Make-Up Plan approved this evening will be presented to the Ohio Department of Education (ODE) for its approval. The teachers’ union has given its consent. This plan includes the completion by students of three days of lessons posted by teachers on the CPS website, which students would have two weeks to submit for grading. If students do not turn in the lessons, this will impact the youngsters’ grades. If students do not have access to the use of a computer to complete the lessons, “blizzard bags” containing the lessons may be given to students who request them. If the make-up plan is approved by ODE, this would enable CPS to receive three additional calamity days beyond the five allowed by the State.

REVISED

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. DEATH The Superintendent regrets to report the death of the following. Dorothy Lee Davis Substitute Teacher January 29

February 10 77 2014

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Allison Blankemeyer Teacher – Sands Montessori Personal Reasons January 13

Amy L. Blasé Teacher – Rothenberg Study January 23

C. LEAVE OF ABSENCE (Indicates that an employee has been approved for a designated period of time for reasons such as study, medical or FMLA.) The Superintendent recommends granting the leave of absence, without pay, during the 2013-14 school year as requested by the following. Brigette Ann Shell Teacher – Dater High School Medical January 12

D. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Principal – 224 day Belinda Tubbs Wallace $85,036.95 Rockdale February 11 Interim Principal – Rockdale

Jesse L. Moore 85,036.95 Woodford February 11 Interim Principal - Woodford

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Michael L. Workman $39,921.32 January 24 Class III Sub $115.93 daily

Teacher - Class II – (Bachelor’s Degree) Stefanie Tengler $39,261.86 January 12 Class III Sub $115.93 daily

E. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2013-14 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is February 11, 2014. Teacher - Class V – (Master’s Degree plus 30 semester hours) Jeffrey J. Denen $61,586.44

February 10 78 2014

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) E. APPOINTMENT (cont.) Teacher - Class II – (Bachelor’s Degree) Daniel W. McCready $39,261.86

Substitute Teacher - Class III – $115.93 per day Jason A. Friedhoff Elizabeth A. Joseph Christopher L. Radel

Shirley M. Harris Alissa M. Lehn Adam R. Warniment

Deborah C. Heard Amber C. Lovett Brian G. Weinewuth

Romayne Jones Casandra L. McLin Justin M. Williams

Substitute Teacher – Retiree – $114.29 per day Jo E. Ellen

Substitute Teacher - Class I – $102.54 per day Cathalyn F. Reinert Joanne C. Sparks

F. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date as indicated. Counselor - Class V – (Master’s Degree plus 30 semester hours) Melissa R. Green To: 1.00 From: .60 January 10

Psychologist - Class V – (Master’s Degree plus 30 semester hours) Joan Lichtman To: .60 From: 1.00 January 19

Teacher - Class IV – (Master’s Degree) Rachel Short To: .80 From: .60 January 27 G. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher - Class VI – (Doctorate Degree) Matthew S. Cohen To: $52,541.06 From: $48,835.67 January 26

February 10 79 2014

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADJUSTMENT OF SALARY (cont.) Teacher - Class IV – (Master’s Degree) Tanesha N. Anderson To: $46,640.39 From: $42,619.25 January 26

Kelly Jo Fink 46,640.39 42,619.25 January 26

Ivy L. Price-Ware 53,677.37 51,323.12 February 9

H. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Substitute Teacher - $102.54 per day

Kathleen Bower Also .80 @ Student Services

Reina Dickey Also .40 @ Walnut Hills

Teacher-In-Charge - $39.79 per hour (extended employment rate) Rothenberg – 50 hours

John J. Martella

Teacher - $34.11 per hour (extended employment rate) Ohio Resident Educator Mentoring Program – TES/PAEP – (RttT) – 173 hours

Winona L. Oliver*

Books In Action Steering Committee – (United Way) – 10 hours Ryan P. Casey* Alison S. Heyob* Marie A. Allison*

Amy Renee Gunnels* Alisa D. Riley* Kindergarten Readiness Program – Mt. Washington – (Title I) – 2 hours

Kerry M. Cassinelli* Administer Cognitive Abilities Test – Office of Innovation – (RttT) – 6 hours except as indicated

Nanci D. Butler* Kristin M. Schmidt* Nicole A. Roberts* 3 hrs Montessori Curriculum Assessment Development – (Title IIA) – 20 hours except as indicated

Leslie Cohen* Tara D. Riley* Rhonda A. Twitty* 30 hrs

Andrea S. Havens*

February 10 80 2014

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) Teacher - $34.11 per hour (extended employment rate) (cont.)

Create New Pre OAA Assessments – Curriculum – (GE Grant) – 30 hours

Bryan Cooley* Nancy L. Johnson* Cindy Lou Keuper*

Jessica G. Hartman* Donna F. Kavanaugh* Teacher - $29.88 per hour (in-service rate)

Books In Action – (United Way) – 10 hours Erica M. Arnold* Alison S. Heyob* Sara Lange Plattner*

Lindsay G. Black* Sharon D. Hisle* Sarita M. Poole*

Susan M. Breitenstein* Michelle K. Horning* Allyssa N. Recher*

R. Glenn Calhoun* Angela M. Kimberlin* Cheryl L. Reis*

Ryan P. Casey* Lori A. Krieg* Alisa D. Riley*

Laura Coyne* Lori M. Kroner* Kimberly A. Russell*

Kimberley A. Dawson* Kelsey M. Ledyard Rojas* Sarajane Satterthwaite*

Traci A. Dickenson* Erica N. Lee* Cynthia D. Saulsbury*

Pamela C. Edwards* Beverly A. Luedeker* Heather D. Sharp*

Della M. Goodwin-Sebron* Lynn McCabe* Jocelyn M. Sizemore*

Amy L. Graff* Pamela F. McCudden* Jodi E. Thayer*

Kathleen Renee Greiner* Anne M. Miceli* Belvlyn A. Torain*

Amy Renee Gunnels* Caroline N. Ndulue* Ebonne R. Torain*

Deborah L. Harrison* Dorletta Nicole Neal-Smith* Beverly A. Walker*

Brenda L. Hensley* Marielaine Osborne* Philip Michael Welty*

Effective Teaming Strategies for High School Teachers – Hughes STEM - (Title IIA) – 22 hours

Danielle L. Battle* Jennifer J. Derrick* Lawanda R. Kenny*

Michael B. Brown* Rhonda E. Ferguson* Antwan D. Lewis*

Lois M. Clifton* Randall W. Gibson* John A. Theuring*

Patricia Grace Conrad* Teri Lynn Irvin* Laura E. Wilder*

Brooke E. Cook* Kenneth Jackson* Teacher - $29.88 per hour (in-service rate) (cont.)

Effective Teaming Strategies for High School Teachers – Aiken - (Title IIA) – 18 hours Devika Agarwal* Portia A. Clay* Bill B. Harris*

Cecelia E. Aikhionbare* Kynda R. Few* Mindy L. Muddiman*

Derrick A. Cartwright* Brandi P. Foster*

February 10 81 2014

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) Teacher - $29.88 per hour (in-service rate) (cont.)

TIF Assessment Literacy Training with Creation of Performance Assessments – (TIF) – 12 hours Jennifer M. Adamson* David A. Hapner* Marijo F. O’Connell*

Josephine A. Akujobi* Marlene Harris* Lori M. Osterhage*

Jessica M. Allen* Deborah D. Heath* Nicole L. Raley*

Cherilyn Andrews* Kelvin Hill* Louis H. Ratterman III*

Anita L. Bailey* Ruby Lee Holt* Jarelle J. Redden*

Anita Beauchamp* Tracy Greeley Howard* Melissa A. Ridley*

Emmy M. Bogue* Linda M. Johnson* Jacquelyn S. Rowedder* Tonkia T. Bridges* Meggan D. Johnson* Christina M. Russo* Vera J. Brooks* Daphanie A. Joyner* Mary E. Schlick*

Stephanie R. Brown* Ann M. Kafoure* Daniel D. Sennett*

Colin R. Bullard* Edward J. Kettler* Maureen N. Simon*

Virginia K. Castleberry* Brandon A. King Janine L. Smith*

Christa Tiffani Connors* Cynthia G. Kuethe* Yvett Spivey-Mosley*

Aaron A. Creech* Wayne Lane* Paisley Camille Starbuck*

Lynsa C. Davie* Robert S. Lazear Jr. * Angela L. Steagall*

Antonio DeVond* Paul A. Littlefield* ShaDonn P. Stewart*

George M. Doddy-Tacho* Carrie L. McCarthy* Margaret Sue Sullivan*

Jeffrey L. Ervin* Sean A. McCauley* Dorinda Tackett*

Bruce A. Fairbanks* Nedria McClain* Lynn Susan Taylor*

Megan L. Fennema* Shauna D. McDowell* Sabra W. Thomas*

David J. Fenton* Colleen T. McHugh* Brian R. Wessinger*

Jacqueline A. Finnegan* Jesse L. Moore* Alphonso B. West*

Amy E. Firis* Debra J. Morrow-Soward* Amy D. Williams*

Belinda A. Folsom* Erica L. Mulvey* Diana M. Williams-Harris*

Aubrey E. Ford* Alisa A. Murph* Alia Williams-Tolbert*

Lauryn A. Gates* Shauna Murphy* Rebecca Willingham*

Tyrone W. Gilbert* Suzanne E. Nall* Tiffani S. Wills*

Andrew H. Glibbery* Melinda Newell* Alberta R. Woolfolk*

Sallie V. Graves-Hill* Jennifer R. Nieman* Sammy L. Yates Jr.*

Frances A. Hagen* Teacher - Tutor - $27.81 per hour (extended employment rate)

OGT/OAA Tutoring – Hughes STEM – (Title I) – 60 hours except as indicated Danielle L. Battle* Allen E. Frecker* Tracy Redding

Michael B. Brown* Mildred E. Kennedy* 30 hrs Tiffany N. Stanton*

Lois M. Clifton* Lawanda R. Kenny* John A. Theuring*

Brooke E. Cook* Laurence N. Lane* Caitlin R. Vagedes*

February 10 82 2014

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) H. ADDITIONAL ASSIGNMENT (cont.) Home Instructor - $27.81 per hour (extended employment rate) Denielle P. Endres 10 hours Victoria A. Witkowski 10 hours

Home Instructor - $27.81 per hour (extended employment rate) – (IDEA-B) Tonkia T. Bridges* 24 hours Anthony J. Hicks* 44 hours

The following teachers are recommended to receive supplemental contracts for the school year 2013-14. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year. Name School Position Amount Christy M. Backley Western Hills Sr Hi Newspaper Advisor 1557.02 Judith Ann Brown Douglass Elem Choral Director 622.80 Jenna L. Calvin Western Hills Sr Hi Class Advisor-9th Grade 778.51 Beth D. Dieselberg Riverview East Sr Hi Cheerleader Coach 1401.32 Jewel F. Dixon Douglass Elem Club Advisor (More Boys) 622.80 Jewel F. Dixon Douglass Elem Club Advisor (Science Club) 622.80 Belinda M. Freeman Pleasant Hill Middle School Test Coordinator 934.20 Sheila A. Lige Douglass Elementary Test Coordinator 467.10 @ Bonnie McCoy Douglass Elem Club Advisor (Literacy) 622.80 D. Brady Metz Aiken High School MS Drill Team 934.20 Clifford A. Shumar Aiken High School Sr Hi Intramurals Coach 1557.02 Neil T. Stewart AWL MS Activities Coordinator 934.20 Kent W. Stine Western Hills Sr Hi Band Director 3425.42 # Trina Tolbert Douglass Elem Club Advisor (Leading Ladies of Tomorrow) 622.80 Lori A. Troescher Western Hills Sr Hi Class Advisor-12th Grade 1541.45 #

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Sandra Patterson Custodian 2 January 1, 2014

February 10 83 2014

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Zachary Blyberg Security Assistant 2 Personal Reasons January 24 Katrina Hellman Paraprofessional Personal Reasons February 24 C. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Purchasing/Contract Administrator Jenifer McCune $74, 816.18 Fiscal Services February 18 Paraprofessional (Unclassified) Amy Cornacchione $14.50 hr. College Hill February 11 Loretta George $14.12 hr. Taft Elementary February 11 Maria Kitsinis $14.50 hr. College Hill February 11 Katherine Kremer $14.50 hr. Gamble Montessori February 11 Deanna Williams $14.12 hr. Taft Elementary February 11 Substitute Paraprofessional Karima Bond $14.12 hr. Various February 11 Tivon Dennis $14.12 hr. Various February 11 Destyne Martin $14.12 hr. Various February 11 Jill Rewerts $14.50 hr. Various February 11 Special Duty Police Jermaine Carter $31.00 hr. Various February 11 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Leon Ellison Aiken Sr. Hi Var Basketball Coach $4559.25 Cindy Thomas Aiken Sr. Hi Res Basketball Coach 2880.49 Gregory Tye Aiken Sr. Hi Frosh Basketball Coach 2335.52

February 10 84 2014

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) D. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Security Assistant 2 (Unclassified) From Anthony Mitchell $15.69 hr. Hughes Sub Sec Asst 2 $15.69 hr. February 11 Jeffrey Streckfuss $15.69 hr. SCPA Sub Sec Asst 2 $15.69 hr. February 11 Dionne Winfrey $15.69 hr. Western Hills Sub Sec Asst 2 $15.69 hr. February 11 E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Laurie Alexander Rees E. Price Elem Club Advisor – Young Ladies Leadership $ 311.40@ Ty Cass Aiken Sr. Hi Asst Var Basketball Coach 3114.02 Chik Fung Roselawn MS Club Advisor – Website 622.80 Venita James Roselawn MS Club Advisor – Girls 311.40@ Sherrell Kahr Rockdale Elem Extended Physical Education 1027.62 Jeffrey Mahan Roselawn MS Club Advisor – Friday 622.80 Athletic and Co-curricular Activities (cont.) Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%. Robert Moore Carson Elem Club Advisor – Yearbook Coord 685.08 Clarinda Penn AWL MS Activities Coord 934.20 D’Etta Shaw Pleasant Hill Elem St Newspaper Sponsor 934.20 Lottie Simpson Douglas Elem Test Coord 467.10@ Veta Uddin Roselawn MS Club Advisor – Mighty Motivators 622.80 Sharon Watkins North Avondale Mont Elem Club Advisor – Study Island 622.80

February 10 85 2014

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) F. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Accounting Associate From Angela Tolle $74,816.18 Treasurer’s Office Budget Analyst $2366.59 bwk. February 11 Support Specialist (Classified) From Kim Eppens $16.00 hr. AWL Paraprofessional $15.00 hr. February 11 Assistant School Community Coordinator (Unclassified) From Lea Robertson $15.53 Early Childhood Paraprofessional $15.00 hr. February 11 Bridgette Walker $15.53 Early Childhood Paraprofessional $15.00 hr. February 11 RECOMMENDATION 3 – REVISED CALENDAR FOR SCHOOL YEAR 2013-2014 The Superintendent recommends Board approval of the REVISED 2013-2014 school calendar as presented.

Mary A. Ronan Superintendent of Schools

Mr. Nelms moved and Mr. Kuhns seconded the motion that the Revised Recommendation of the Superintendent of Schools be approved. Ayes: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

February 10 86 2014

REVISED REPORT OF THE TREASURER

1. Receipt of Donation from Scripps Howard Foundation - That record be made of the receipt of a donation from Scripps

Howard Foundation of $1,000 to Kilgour School. The donation is to be used at the Principal’s discretion for the students and staff at Kilgour School. This was deposited into Fund 19-Misc.Local.

2. Receipt of Donation from Gradison Foundation - That record be made of the receipt of a donation from Gradison

Foundation of $1,000 to Homeless Education/Project Connect. The donation is to be used for miscellaneous supplies/expenses. This was deposited into Fund 19-Misc.Local.

3. Receipt of Donation from Lifespring Christian Church - That record be made of the receipt of a donation from

Lifespring Christian Church of $1,412.50 to Westwood School. The donation is to be used at principal’s discretion for students and staff at Westwood School. This was deposited into Fund 19-Misc.Local.

4. Receipt of an Anonymous Donation From a Friend of Cincinnati Schools - That record be made of the receipt of an

anonymous donation from A Friend of Cincinnati Schools of $1,000 to Facilities. The donation is to be used for the upkeep and repair of the school buildings in the district. This was deposited into Fund 19-Misc.Local.

5. Receipt of Donation from Theodore C. Smith - That record be made of the receipt of a donation from Theodore C.

Smith of $100 to Bond Hill Academy. The donation is in memory of Edith Dolan and is to be used for the students and staff at Bond Hill Academy. This was deposited into Fund 19-Misc.Local.

6. Receipt of Donation from Neal Earley – That record be made of the receipt of a donation of $50 from Neal Earley to

Cincinnati Public Schools. This was deposited into General Fund. 7. Receipt of a Grant from Target - That record be made of the receipt of a grant from Target of $700 to Clark

Montessori High School. The grant will be used to cover the cost of Science field trips. This was deposited into Fund 19-Misc.Local.

8. Receipt of a Grant from American Dairy Association Mideast - That record be made of the receipt of a grant from

American Dairy Association Mideast of $2,500 to Hays-Porter School. The grant will promote healthier students through healthy eating and physical activity. This was deposited into Fund 19-Misc.Local.

9. Receipt of a Grant from The Thomas J. Rebold Foundation for Youth Performing Arts - That record be made of

the receipt of a grant from The Thomas J. Rebold Foundation for Youth Performing Arts of $1,000 to Cheviot School. The grant will be used to assist the school with theatrical productions. This was deposited into Fund 19-Misc.Local.

10. Acknowledgement of Receipt of Straight A Grant with Milford Exempted Village School District – Requesting

Board acceptance of the Straight A Grant through a letter of agreement with Milford Exempted Village School District, accepting the monies given to CPS as a consortium partner on the grant project. See attachment #1.

11. Addition of Schedule to CBTS (Cincinnati Bell Technology Solutions) Master Lease – That the Treasurer be

authorized to approve the addition of a new schedule (Board proceedings May 7, 2013, page 348) to the CBTS Master Lease for the procurement of network equipment. The equipment will be required to support the Windows XP refresh project and cart deployment. The added schedule (125 additional switches) will consist of five annual lease payments of $111,633.91. This additional schedule will bring the new total annual payment for the entirety of the CBTS Master Lease to be $957,420.44. Funding is from the General Fund, Contingency.

12. Agreement with Travel America – That the Treasurer be authorized to enter into an agreement with Travel America

for a Chicago trip for 95, 9th grade Honors students at Walnut Hills High School. The agreement is effective from April 17, 2014 through April 19, 2014 for a cost not to exceed $48,640. Funding is from Fund 300, Student Activities Fund.

February 10 87 2014

REPORT OF THE TREASURER (cont.) 13. Agreement with Global to Local Language Solution Inc. - That the Treasurer be authorized to enter into an

agreement with Global to Local Language Solution Inc. to provide translations and interpreting for the Future CLASS grant. The agreement is effective from February 11, 2014 through June 30, 2014 for a cost not to exceed $700,000. Funding is from Fund 466, Future CLASS Grant.

14. Agreement with Cavalier Tours, LTD - That the Treasurer be authorized to enter into an agreement with Cavalier

Tours, LTD to provide coach accommodations for students and teachers from Clark Montessori to and from Fort Lauderdale, FL. to begin their Andros Field Studies. The first group of students travel from May 2, 2014 and return May 11, 2014, the second group of students travel from May 9, 2014 and return May 18, 2014, and the third group of students travel from May 16, 2014 and return May 25, 2014 for a total cost not to exceed $46,800. Funding is from Fund 300, Student Activity Funds.

15. Agreement with Stoneware, Inc. - That the Treasurer be authorized to enter into an agreement with Stoneware, Inc for

student software licensing and implementation services for Unified Cloud/webNetwork system. Unified Cloud system will provide single sign-on functionality for several major District software and will provide the infrastructure for the “student playbook” through its web forms and reports. The agreement period is February 11, 2014 through February 10, 2015 for a cost not to exceed $100,341. Funding is from Fund 506, Race to the Top.

16. Board Member Service Fund – That, as provided in Section 3315.15 O.R.C., the following expenses of a Board

Member on assignment by the Board to be paid from the Board Member Service Fund. A. Chris Nelms $1,231.42 Council of the Great City Schools (CGCS) 56th Annual Fall Conference Albuquerque, NM – October 30 – November 3, 2013 Assigned July 29, 2013

Ericka Copeland-Dansby $100.00 Ohio School Boards Association (OSBA) New Board Member Academy Dayton, OH – January 11-12, 2014 Assigned January 13, 2014

Elisa Hoffman $216.48 Ohio School Boards Association (OSBA) New Board Member Academy

Dayton, OH – January 11-12, 2014 Assigned January 13, 2014 Daniel Minera $205.28 Ohio School Boards Association (OSBA) New Board Member Academy Dayton, OH – January 11-12, 2014 Assigned January 13, 2014

AWARD OF PURCHASE ORDERS

17. The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

FOOD SERVICE 006

a. Food Service Processing

Ecolab Food Service $ 35,000.00 Explanation – Food and Beverage processing for CPS schools.

February 10 88 2014

REPORT OF THE TREASURER (cont.) 17. AWARD OF PURCHASE ORDERS (cont.)

FOOD SERVICE 006 b. License

City of Cincinnati Food Service $ 33,770.00 Explanation – License to conduct food service operations.

c. Bread

Klosterman Food Service $ 177,000.00 Explanation – Food/Bread for CPS district lunchrooms.

GENERAL FUND 001 d. Computers

CDW-Government ITM $ 57,515.00 Explanation – Replacement computer equipment for classroom use.

e. Computer Support

Apple Inc. ITM $ 39,996.00 Explanation – AppleCare Alliance for district Computer Support.

f. Computers

CDW-Government Western Hills University $ 50,644.80 Explanation – 30 monitors and 30 hard-drives for classroom use.

CLASSROOM GRANT 466 g. Computers

CDW-Government ITM $ 36,164.00 Explanation – 20 Tables/Laptops for classroom use.

RACE TO THE TOP 506 h. Notebooks

CDW – Government Dater High School $ 35,265.00 Explanation – 32 Laptops and laptop unit carts for Dater High School classroom use.

February 10 89 2014

REPORT OF THE TREASURER (cont.) 17. AWARD OF PURCHASE ORDERS (cont.)

READ 516 i. License

Scholastic Inc. Student Services $ 80,787.49

Explanation – Scholastic to provide services and materials to support Read 180 and License upgrades.

MATH 590 j. Math Intervention

Scholastic Inc. Academy of Multilingual Immersion Studies

$ 44,611.00

Explanation – Scholastic to provide services and materials to support Math 180 and License upgrades.

CLASSROOM FACILITIES 010/BUILDING FUND 004

k. Demolition

VSWC Architects Facilities $ 97,220.00 Explanation – Provide construction documents and specifications for demolition of the Hughes Professional Building.

AWARD OF CHANGE ORDER 18. The Superintendent recommends approval be given to the following change order, charged to the appropriate fund:

CLASSROOM FACILITIES 010/BUILDING FUND 004

a. Walnut Hills High School Contract Amount Triton Services Inc. PO#588134 CO# 34 Add $ 34,732.00 $ 9,023,132.00

Explanation – Rerouting existing downspouts into new piping.

LATE REQUEST 19. Agreement with Hamilton County Education Service Center – That the Treasurer be authorized to enter into an

agreement with Hamilton County Education Service Center for the purpose of providing a .6 FTE Elementary Common Core consultant. The agreement period is February 1, 2014 through June 30, 2014 for a cost not to exceed $29,250. Funding is from Fund 572, Title I, ESEA.

20. Agreement with FamilesFORWARD – That the Treasurer be authorized to enter into an agreement with

FamiliesFORWARD to hire and employ tutors at Carson School. The agreement period is from September 1, 2013 through June 30, 2014 for a cost not to exceed $35,000. Funding is from Fund 0572, Title I.

February 10 90 2014

REPORT OF THE TREASURER (cont.)

LATE REQUEST (cont.) 21. Agreement with The Performance Gallery - That the Treasurer be authorized to enter into an agreement with The

Performance Gallery to provide interactive, dramatic instructive experiences for preschool students. The agreement period is January 1, 2014 through December 31, 2014 for a cost not to exceed $98,000. Funding is from Fund 19, Misc. Local.

22. Agreement with Source Consulting – That the Treasurer be authorized to enter into an agreement with Source Consulting for services to be provided to Withrow University High School. The agreement period is

January 7, 2014 through May 31, 2014 for a cost not to exceed $30,000.00. Funding is from General Fund, Prof/Tech Services.

23. Agreement with Xavier University – That the Treasurer be authorized to enter into an agreement with Xavier

University for the purpose of providing management of the TESOL endorsement courses for staff serving CPS and Princeton City Schools. The period of the agreement is from Spring 2014 to Fall 2014 for a cost not to exceed $24,999.00. Funding is from Fund 466, Straight A Fund.

24. Agreement with Xavier University – That the Treasurer be authorized to enter into an agreement with Xavier

University for the purpose of providing tuition for TESOL endorsement courses – 18 semester credit hours The agreement period is from Spring 2014 to Fall 2014 for a cost not to exceed $963,000.00. Funding is from Fund 466, Straight A Fund.

FOR BOARD INFORMATION 25. Agreement with Croswell VIP Motorcoach Services - That the Treasurer be authorized to enter into an agreement

with Croswell VIP Motorcoach Services to provide transportation from Woodward Career Technical High School to New Orleans, Louisiana and return. The agreement period is from March 22, 2014 through March 27, 2014 for a cost not to exceed $8,671.16. Funding is from the General Fund, Vocational Budget.

FOR BOARD INFORMATION LATE REQUESTS

26. Agreement with Stoneware, Inc. – That the Treasurer be authorized to enter into an agreement with Stoneware, Inc.

for staff software licensing and implementation services for Unified Cloud/webNetwork System. Unified Cloud system will provide single sign-on functionality of several major District software systems and will provide the infrastructure for the “student playbook” through its web forms and reports. The agreement period is from January 7, 2014 through January 6, 2015 for a cost not to exceed $24,904. Funding is from Fund 506, Race to the Top.

Diana C. Whitt Treasurer/CFO

February 10 91 2014

REPORT OF THE TREASURER (cont.) Mrs. Bates moved and Mr. Kuhns seconded the motion that the Revised Report of the Treasurer be approved. Ayes: Members Bates, Copeland-Dansby, Hoffman, Kuhns, Minera, Nelms, President Bolton (7) Noes: None President Bolton declared the motion carried.

INQUIRIES/UPDATES 1. Mr. Kuhns reported that he had attended the National School Boards Association (NSBA) first annual Advocacy

Institute in Washington, D.C. from February 2 – 4, 2014. One of the training sessions that he attended concerned Social Media. He mentioned that CPS needs to tweet more (e.g., Public Affairs).

NSBA requested that school board members contact their Representatives to support the Local School Board Governance and Flexibility Bill, H.R. 1386. Mr. Kuhns was able to meet with Representative Steve Chabot prior to returning to Cincinnati, and Mr. Chabot has agreed to support H.R. 1386. Mr. Kuhns has sent a letter to the Board members with an attached NSBA Issue Brief, which explains the legislation.

2. Mr. Minera suggested that snow day information on the CPS web site be put in Spanish and that Twitter and Facebook

announcements in Spanish be utilized to inform CPS families. It was mentioned that Ms. Kobayashi has a grant that can be utilized to get the word out. Mr. Kuhns added that snow day information should be tweeted as well.

3. The next Board Retreat is scheduled for February 18, 2014 at 5:30 p.m. 4. The first joint meeting between CPS and the City of Cincinnati Council will be at City Hall on March 3, 2014 at

6:00 p.m. All Board members are invited to attend. Discussion topics include Safety and Summer Programs, including Recreation Commission programs and the third-grade reading guarantee.

5. Board members’ homework from the Board Retreats is due at the end of the business day tomorrow (February 11,

2014).

ASSIGNMENTS 1. Administration - Superintendent Ronan and Treasurer Whitt are to report to the Board their justification and

recommendations for renewal of the $65,000,000 tax levy and the date it should be on the ballot. 2. Student Achievement Committee – Discuss bullying at the next Student Achievement Committee meeting. 3. Policy Committee – Report to the Board on the implementation of the Bullying Policy.

February 10 92 2014

ADJOURNMENT

The Board adjourned at 9:39 p.m.

Diana C. Whitt Treasurer/CFO