October 7 2013

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

October 7, 2013

Table of Contents

Election of Treasurer Pro Tempore . . . . . . . . . . . . 597 Roll Call . . . . . . . . . . . . . . . . . 597 Recess into Executive Session . . . . . . . . . . . . . 597 Adjourn from Recess . . . . . . . . . . . . . . . 597

October 7 597 2013

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special public session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, October 7, 2013 at 5:08 p.m., President Cooper Reed in the chair.

ELECTION OF TREASURER PRO TEMPORE Ms. Ingram moved and Mr. Nelms seconded the motion that Mr. Kuhns be elected Treasurer Pro Tempore in the absence of the Treasurer, pursuant to Section 3313.23, Revised Code of Ohio. Ayes: Members Bates, Bolton, Ingram, Kuhns, Nelms, President Cooper Reed (6) Noes: None President Cooper Reed declared the motion carried.

ROLL CALL Present: Members Bates, Bolton, Ingram, Kuhns, Nelms, President Cooper Reed (6) Absent: Member White Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION

Mr. Kuhns moved and Mrs. Bates seconded the motion that the Board recess into executive session at 5:11 p.m. to discuss the employment of a public employee or official. Ayes: Bates, Bolton, Ingram, Kuhns, Nelms, President Cooper Reed (6) Noes: None President Cooper Reed declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 6:55 p.m.

Diana C. Whitt Treasurer/CFO

October 7 2013

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

October 7, 2013

Table of Contents Election of Treasurer Pro Tempore . . . . . . . . . . . . 598 Roll Call . . . . . . . . . . . . . . . . . . 598 Minutes Approved . . . . . . . . . . . . . . . . 598 Presentations . . . . . . . . . . . . . . . . . 599 Board Announcements/Hearing of the Public . . . . . . . . . . 599 A Resolution Proposing Board Recognition and Support of Ohio Department of

Transportation’s National Walk to School Month and Designating October 30, 2013 National Walk to School Day . . . . . . . . . . . . .

599 A Resolution Rescinding Board Policy 2430.01 – Cincinnati Public School Eligibility 600 A Resolution Amending Board Policies: 2431 – Interscholastic Athletics, 5464 – Early

High School Graduation, 5517.01 – Bullying and Other Forms of Aggressive Behavior, 9130 – Public Concerns and Complaints . . . . . . . . . . .

601 A Resolution Adopting Board Policy: 5461 – Exemption to the Physical Education

Graduation Requirements . . . . . . . . . . . . . .

602 A Resolution Agreement for Final Extension of Mercer Commons Mortgage Payoff By

3CDC . . . . . . . . . . . . . . . . . .

602 Suspension of Board Policy . . . . . . . . . . . . . . 604 A Resolution Executing the Second Amendment to Real Estate Conveyance Agreement

by and Between the Board of Education of the Cincinnati City School District and the Village of Silverton . . . . . . . . . . . . . .

604 Report of Policy Committee . . . . . . . . . . . . . 604 Report of the Finance Committee . . . . . . . . . . . . 606 Report of the Partnership/Public Engagement Committee . . . . . . 608 Report of the Superintendent . . . . . . . . . . . . . 610 Revised Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 610 2. Civil Service Personnel . . . . . . . . . . . . . 615 Report of the Treasurer 1. Summary of Receipts, Disbursements and Fund Balances – All Funds – As of

May 31 2013 . . . . . . . . . . . . . . .

619 2. FY 2013 Actual Expenditures/Encumbrances Compared to Consolidated

Appropriations – All Funds – Through May 31 2013 . . . . . . .

619 3. FY 2013 Actual Revenues Compared to Estimated Revenues – All Funds –

Through May 31 2013 . . . . . . . . . . . . .

619 4. Summary of Receipts, Disbursements and Fund Balances – All Funds – As of

June 30, 2013 . . . . . . . . . . . . . . .

619

October 7 2013

PROCEEDINGS

REGULAR MEETING

October 7, 2013

Table of Contents

(cont.) 5. FY 2013 Actual Expenditures/Encumbrances Compared to Consolidated

Appropriations – All Funds – Through June 30, 2013 . . . . . . .

619 6. FY 2013 Actual Revenues Compared to Estimated Revenues – All Funds –

Through June 30, 2013 . . . . . . . . . . . . .

619 7. Advances for FY14 . . . . . . . . . . . . . . 619 8. Receipt of Donation from Taft Alumni Association . . . . . . . 620 9. Receipt of Donation from Target . . . . . . . . . . . 620 10. Receipt of Donation from Midway’s Parent Teacher Committee . . . . 620 11. Receipt of Donation from Green Township . . . . . . . . . 620 12. Receipt of Donation from General Electric Aviation . . . . . . . 620 13. Receipt of Grant from The Greater Cincinnati Foundation . . . . . . 620 14. Receipt of Grant from The Greater Cincinnati Foundation . . . . . . 621 15. Receipt of a Grant from The Community Builders, Inc. (TCB) . . . . . 621 16. Receipt of a Grant Award from Knowledgeworks Foundation . . . . . 621 17. Receipt of Check from Ohio High School Athletic Association. . . . . 621 18. Agreement with Ross Group Inc. . . . . . . . . . . . 621 19. Agreement with UCR/ Professional PC Solutions Inc. . . . . . . 621 20. Agreement with TechSoft/Primax - Pleasant Ridge Montessori. . . . . 621 21. Agreement with TechSoft/Primax - Hughes STEM High School. . . . . 621 22. Award Of Purchase Order . . . . . . . . . . . . . 622 Late Requests 23. Agreement with Boys and Girls Club of Greater Cincinnati . . . . . 623 24. Agreement with Easter Seals Work Resource Center and CPS WRC/STEP

Program . . . . . . . . . . . . . . . . .

623 25. Agreement with Computer Automated Systems . . . . . . . . 623 26. Agreement with FamiliesFORWARD . . . . . . . . . . 623 For Board Information 27. Agreement with Cincinnati Zoo & Botanical Garden . . . . . . . 623 28. Agreement with Great Smoky Mountains Institute at Tremont . . . . . 623 For Board Information – Late Request 29. Agreement with Hamilton County Educational Services . . . . . . 623 30. Then and Now Certificates . . . . . . . . . . . . 624 Other Business . . . . . . . . . . . . . . . . . 624 Assignment . . . . . . . . . . . . . . . . . 624 Adjournment . . . . . . . . . . . . . . . . . 625

October 7 598 2013

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, October 7, 2013 at 7:00 p.m., President Cooper Reed in the chair. The pledge to the flag was led by students from Aiken – New Tech High School -- Lisa Votaw, Principal.

ELECTION OF TREASURER PRO TEMPORE Ms. Ingram moved and Mr. Nelms seconded the motion that Mr. Kuhns be elected Treasurer Pro Tempore in the absence of the Treasurer, pursuant to Section 3313.23, Revised Code of Ohio. Ayes: Members Bates, Bolton, Ingram, Kuhns, Nelms, President Cooper Reed (6) Noes: None President Cooper Reed declared the motion carried.

ROLL CALL Present: Members Bates, Bolton, Ingram, Kuhns, Nelms, White, President Cooper Reed (7) Member White arrived at 7:45 p.m. Superintendent Ronan was present.

MINUTES APPROVED Mr. Kuhns moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on October 7, 2013.

Special Meeting – August 7, 2013 Special Meeting – September 23, 2013 Regular Meeting – September 23, 2013

Passed viva voce. President Cooper Reed declared the motion carried.

October 7 599 2013

PRESENTATIONS 1. Aiken – New Tech High School – Lisa Votaw, Principal 2. Safe Routes to School Program Featuring The Walking School Bus – Carmen Burks, Safe Routes to Schools

Implementation Coordinator.

BOARD ANNOUNCEMENTS/HEARING THE PUBLIC Kudos to: 1. Walnut Hills High School for being ranked by US News & World Report as 87th nationally out of 21,035 high schools and

# 1 in the State of Ohio. 2. To CPS retirees for their service to the children and congratulations on their retirement. The following persons addressed the Board regarding the topics indicated: 1. Melissa Brown Issues with Student with disabilities. 2. Robbie Todd Change in SCPA logo. 3. J. W. Isabel Transportation and safety. 4. Julie Sellers CFT President - Staffing Issues.

A RESOLUTION PROPOSING BOARD RECOGNITION AND SUPPORT OF OHIO DEPARTMENT OF TRANSPORTATION'S NATIONAL WALK TO SCHOOL MONTH AND DESIGNATING OCTOBER 30, 2013

NATIONAL WALK TO SCHOOL DAY

WHEREAS, Every October, the Ohio Department of Transportation organizes a nationwide campaign to help educate millions of parents and educators nationwide about the importance of students walking to and from school safely. This campaign is known as National Walk to School Month; and

WHEREAS, The U.S. Department of Transportation agrees that encouraging children to walk to and from school is the goal of the Safe Routes to School Program. The Safe Routes to School Program facilitates infrastructure and non-infrastructure programming to support this goal; and

WHEREAS, Cincinnati Public School’s current District-wide School Travel Plan was developed in conjunction with the City of Cincinnati’s Department of Transportation, Ohio Department of Transportation, Cincinnati Health Department and many additional stakeholders, with the goal of providing the 5 E’s of the Safe Routes to School Program: Education, Encouragement, Evaluation, Enforcement, and Engineering.

NOW THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education recognizes the importance of National Walk to School Month and designates Wednesday, October 30, 2013 as National Walk to School Day for the district and supports active participation by CPS schools in this campaign.

October 7 600 2013

A RESOLUTION PROPOSING BOARD RECOGNITION AND SUPPORT OF OHIO DEPARTMENT OF TRANSPORTATION'S NATIONAL WALK TO SCHOOL MONTH AND DESIGNATING OCTOBER 30, 2013

NATIONAL WALK TO SCHOOL DAY (cont.)

BE IT FURTHER RESOLVED, that CPS’ Safe Routes to School Program will partner with all schools that support K-6 students to facilitate a Walking School Bus for students who are not provided busing on October 30, 2013, to have the first large district-wide Walking School Bus in the country on this day.

Eileen Cooper Reed, President Alexander P. Kuhns, Vice President Melanie Bates Eve Bolton Catherine D. Ingram A. Chris Nelms Vanessa Y. White

Mrs. Bates moved and Mr. Kuhns seconded the motion that the Resolution Proposing Board Recognition And Support Of Ohio Department Of Transportation's National Walk To School Month And Designating October 30, 2013 National Walk To School Day be approved as amended. Ayes: Bates, Bolton, Ingram, Kuhns, Nelms, White, President Cooper Reed (7) Noes: None President Cooper Reed declared the motion carried.

A RESOLUTION RESCINDING BOARD POLICY 2430.01 – CINCINNATI PUBLIC SCHOOL ELIGIBILITY

WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies is in order to make them consistent with the current state laws and district procedures; and

WHEREAS, Board Policy 2430.01-Cincinnati Public School Eligibility has been reviewed by the Administration and the Cincinnati Board of Education Policy Committee; and

WHEREAS, The Committee determined the language in Board Policy 2430.01-Cincinnati Public School Eligibility is no longer needed; and

WHEREAS, The Committee determined the language in Board Policy 2430.01-Cincinnati Public School Eligibility has been included in Board Policy 2431- Interscholastic Athletics; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education rescinds Board Policy 2430.01-Cincinnati Public School Eligibility. Vanessa Y. White

October 7 601 2013

A RESOLUTION RESCINDING BOARD POLICY 2430.01 – CINCINNATI PUBLIC SCHOOL ELIGIBILITY (cont.)

Mrs. White moved and Mr. Kuhns seconded the motion that the Resolution Rescinding Board Policy 2430.01 – Cincinnati Public School Eligibility be approved. Ayes: Bates, Bolton, Kuhns, Nelms, White, President Cooper Reed (6) Noes: Ingram President Cooper Reed declared the motion carried.

A RESOLUTION AMENDING BOARD POLICIES: 2431 – INTERSCHOLASTIC ATHLETICS, 5464 – EARLY HIGH SCHOOL GRADUATION, 5517.01 – BULLYING AND OTHER FORMS OF AGGRESSIVE BEHAVIOR

9130 – PUBLIC CONCERNS AND COMPLAINTS

WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies are in order to make them consistent with the current state laws and district procedures; and

WHEREAS, Board Policies 2431-Interscholastic Athletics, 5464-Early High School Graduation, 5517.01-Bullying and Other Forms of Aggressive Behavior, and 9130-Public Concerns and Complaints have been reviewed and updated by Administration and the Cincinnati Board of Education Policy Committee; and

WHEREAS, the Cincinnati Board of Education amended the title of Policy 2431 – Interscholastic Athletics to, 2431

– Interscholastic Athletics AND EXTRACURRICULAR ACTIVITIES; NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves Board Policies 2431-

Interscholastic Athletics and Extracurricular Activities, 5464-Early High School Graduation, 5517.01-Bullying and Other Forms of Aggressive Behavior, and 9130-Public Concerns and Complaints as written; and

BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools Board Policies 2431-Interscholastic Athletics and Extracurricular Activities, 5464-Early High School Graduation, 5517.01-Bullying and Other Forms of Aggressive Behavior, and 9130-Public Concerns and Complaints will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public Schools Education Center. Eve Bolton Ms. Bolton moved and Mr. Nelms seconded the motion that the Resolution Amending Board Policies: 2431 – Interscholastic Athletics, 5464 – Early High School Graduation, 5517.01 – Bullying And Other Forms Of Aggressive Behavior 9130 – Public Concerns And Complaints be approved as amended.

Ayes: Bates, Bolton, Ingram, Kuhns, Nelms, White, President Cooper Reed (6) Noes: Ingram President Cooper Reed declared the motion carried.

October 7 602 2013

A RESOLUTION ADOPTING BOARD POLICY: 5461 – EXEMPTION TO THE PHYSICAL EDUCATION GRADUATION REQUIREMENTS

WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current THAT NEW Board Policy – 5461–Exemption to the Physical Education Graduation Requirements is in order AND consistent with current state laws and district procedures; and

WHEREAS, new Board Policy 5461–Exemption to the Physical Education Graduation Requirements has been reviewed by the Administration and the Cincinnati Board of Education Policy Committee; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves adopting Board Policy 5461–Exemption to the Physical Education Graduation Requirements as written; and

BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools Board Policy 5461–Exemption to the Physical Education Graduation Requirements will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public Schools Education Center. A. Chris Nelms Mr. Nelms moved and Mrs. Bates seconded the motion that the Resolution Adopting Board Policy: 5461 – Exemption To The Physical Education Graduation Requirements be approved as amended. Ayes: Bates, Bolton, Ingram, Kuhns, Nelms, White, President Cooper Reed (7) Noes: None President Cooper Reed declared the motion carried. A RESOLUTIONAGREEMENT FOR FINAL EXTENSION OF MERCER COMMONS MORTGAGE PAYOFF BY

3CDC WHEREAS, in July 2008 the Board of Education (the “Board”) of the Cincinnati City School District (the “District”) sold 35 vacant and improved parcels of land on the north and south side of Mercer Street in Over the Rhine (the “Mercer Commons Parcels”) to the City of Cincinnati (the “City”) for $4,200,000; and

WHEREAS, the $4,200,000 purchase price covered the District’s acquisition costs when it acquired the Mercer Commons Parcels in early 2005, and the City executed a note and mortgage in favor of the District for the $4,200,000 purchase price (the “2008 Mortgage Loan”) with an initial payment of $775,000, and annual payments due each July 30th through July 30, 2014; and

WHEREAS, immediately after the completion of the sale of the Mercer Commons Parcels, the City conveyed the Mercer Commons Parcels to the Cincinnati Center City Development Corporation (“3CDC”) who assumed the obligations under the $4,200,000 note and took title to the Mercer Commons Parcels subject to the mortgage; and

October 7 603 2013 A RESOLUTIONAGREEMENT FOR FINAL EXTENSION OF MERCER COMMONS MORTGAGE PAYOFF BY

3CDC

WHEREAS, as of July 30, 2012 3CDC had paid $3,075,000 of the $4,200,000 due under the 2008 Mortgage Loan and the District had granted a partial release of 11 of the 35 Mercer Commons Parcels encumbered by the 2008 Mortgage Loan; and

WHEREAS, as of July 30, 2012 the remaining payments due under the 2008 Mortgage Loan were $575,000, due on July 30, 2013 and $550,000, due on July 30, 2014; and

WHEREAS, in March 2013 3CDC requested and the Board agreed to the release of 11 additional parcels on or before April 15, 2013, in exchange for 3CDC’s agreement to make the early payment of both of the remaining installments under the 2008 Mortgage Loan (totaling $1,125,000), on or before May 30, 2013; and

WHEREAS, because of delays in the financing transaction to provide the funds to payoff the $1,125,000 remaining balance on the 2008 Mortgage Loan, the deadline for the payoff of the 2008 Mortgage Loan was extended to July 31, 2013 in exchange for a $5,000 extension payment, however, due to further delays in the financing transaction, the payoff of the 2008 Mortgage Loan was not received by the District until September 13, 2013; and

WHEREAS, 3CDC has requested that the deadline previously extended to July 31, 2013 be further extended to the payoff date of September 13, 2013 in exchange for 3CDC increasing the amount of the extension payment to $10,000 (the “Amended Extension Payment”) to cover the District’s interest, legal fees, and other expenses associated with the extension from May 30, 2013 to September 13, 2013. 3CDC paid $5,000 of the Amended Extension Payment on September 13, 2013, along with the payoff the $1,125,000 remaining balance on the 2008 Mortgage Loan. NOW, THEREFORE BE IT RESOLVED, that the Board approves the agreement with 3CDC to extend the deadline for payment of the $1,125,000 remaining balance on the 2008 Mortgage Loan to September 13, 2013 in exchange for 3CDC paying the District the full amount of the Amended Extension Payment to cover the District’s interest, legal fees, and other expenses associated with the extension and the Board President and Treasurer are authorized, directed, and empowered to enter into agreements with 3CDC pursuant to the terms outlined herein; and BE IT FINALLY RESOLVED, that the Board President and Treasurer are authorized, directed, and empowered, in the name of and on behalf of the Board, to take actions and to execute, deliver, and record, in the name and on behalf of the Board, any and all other instruments and documents as may be deemed by the President and Treasurer necessary or appropriate to enter into and complete the agreement with 3CDC described herein; including the full release of the 2008 mortgage on the Mercer Commons Parcels upon payment of the remaining balance of the Amended Extension Payment. Alexander P. Kuhns Mr. Kuhns moved and Mr. Nelms seconded the motion that the Resolution Agreement For Final Extension Of Mercer Commons Mortgage Payoff By 3CDC be approved. Ayes: Bates, Bolton, Ingram, Kuhns, Nelms, White, President Cooper Reed (6) Noes: Ingram President Cooper Reed declared the motion carried.

October 7 604 2013

SUSPENSION OF BOARD POLICY Mr. Kuhns moved and Ms. Ingram seconded the motion that Board Policy No. 0165.1C, which requires agenda items be submitted to all members 48 hours prior to Board action, be suspended in order to present the following agenda item regarding a. Resolution Executing The Second Amendment To Real Estate Conveyance Agreement By And Between The Board Of Education Of The Cincinnati City School District And The Village Of Silverton. Ayes: Bates, Bolton, Ingram, Kuhns, White, President Reed (6) Noes: None President Cooper Reed declared the motion carried The following Resolution was withdrawn from consideration. A RESOLUTION EXECUTING THE SECOND AMENDMENT TO REAL ESTATE CONVEYANCE AGREEMENT BY AND BETWEEN THE BOARD OF EDUCATION OF THE CINCINNATI CITY SCHOOL DISTRICT AND THE

VILLAGE OF SILVERTON

WHEREAS, the Board of Education of the Cincinnati City School District (the “Board”) and the Village of Silverton (“Silverton”) agreed to swap the existing Stewart Road school site for the new school site north of Montgomery Road pursuant to that certain Real Estate Conveyance Agreement dated September 24, 2009, as amended certain letter agreements extending the expiration date of the Inspection Period and by that certain First Amendment to Real Estate Conveyance Agreement dated September 13, 2012 (collectively, the “Agreement”); and

WHEREAS, both parties desire to: (1) adjust the deadlines within the Agreement regarding the completion of the improvements at Ficke Park and conveyance of the Stewart Road school site to Silverton and (2) finalize the scope of work for the improvements at the Ficke Park site.

NOW THEREFORE BE IT RESOLVED, the Board President and Treasurer are authorized to execute the Second Amendment to Real Estate Conveyance Agreement by and between the Board and Silverton. Catherine D. Ingram

REPORT OF THE POLICY COMMITTEE The Policy Committee met on Monday, September 23, 2013, at 4:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. FOR BOARD ACTION The Committee agreed with the Administration's revisions to the following policies and will recommend approval in the form of resolutions at the October 7, 2013 regular Board meeting:

Policy 2430.01 – Cincinnati Public Schools Eligibility The Committee reviewed and recommended to rescind the policy at their August 26, 2013 meeting due to language already contained in Administrative Procedure 2431-1: Interscholastic Athletics and Extracurricular Activities Procedures. The Committee also recommended Board Approval of that Policy at the Board's September 9, 2013 meeting; however, the Board discussed the policy and withdrew it for further discussion and review by the Policy Committee.

October 7 605 2013

REPORT OF THE POLICY COMMITTEE (cont.)

The Policy Committee again reviewed the policy at their September 23, 2013 meeting and recommended Board Approval to rescind the policy at the Board's October 7, 2013 meeting. Policy 2431 – Interscholastic Athletics The Policy Committee, at its August 26, 2013 meeting, recommended the following action for Board Approval at the Board's September 23, 2013 meeting:

The title of the policy was revised to: Interscholastic Athletics and Extracurricular Activities. The Ohio High School Athletic Association bylaws were removed from the policy and are contained in Administrative Procedures 2431-1.

The Committee recommended Board Approval of that Policy at the Board's September 9, 2013 meeting; however, the Board discussed the policy and withdrew it for further discussion and review by the Policy Committee. The Policy Committee again reviewed the policy at their September 23, 2013 meeting and recommended Board Approval to reinstate the bylaws into the policy at the Board's October 7, 2013 meeting. Policy 5461 – Exemption to the Physical Education Graduation Requirements (New) Superintendent Ronan informed the Committee that Ohio Revised Code 3313.603 (L) does not permit dance being included into the policy, but can be done through flex credit. She will add flex credit to the School of Creative and Performing Arts student handbook to let them know that flex credit is available for dance Policy 5464 – Early High School Graduation (Board Assignment: 8/12/13) The Committee recommended the following revision for approval:

The principal may SHALL honor this request if all conditions for high school graduation are met and the student fulfills the high school graduation requirements.

Policy 5517.01 Bullying and other Forms of Aggressive Behaviors (Board Assignment: 9/18/13) The Committee reviewed the policy and re-established that the policy is in accordance with Ohio's state laws on bullying (O.R.C.3313.666). The Committee also recommended revision of the policy to include language on suicide prevention. Policy 9130 – Public Concerns and Complaints The Committee recommended approval of reinstating language in the areas of: Matters Regarding the Educational Program, and Matters Regarding Instructional Materials. Policy – 9211 District/Outside Support Organizations The Committee recommended approval of adding the following language to the policy: C1: Vendors whose contracts are over $200,000.00 will be required to submit Internal Revenue Service Form 990 to the District. The Form 990 is an annual reporting return and provides the public with financial information about a given organization. It is also used by government agencies to prevent organizations from abusing their tax-exempt status. Information on the filing organization's mission and programs is also provided.

October 7 606 2013

REPORT OF THE POLICY COMMITTEE (cont.)

FOR BOARD INFORMATION Board Assignment: Prepare for a Local School Decision Making Committee (LSDMC) Discussion at the November 6 COW (7/29/13) ACTIONS: Yenetta Harper, Director, Office of Innovation, will be providing an update on LSDMCs at the November 6,

2013 COW meeting. The Committee advised Ms. Harper to include in her presentation the number of LSDMCs in the District, which committees have students on them and which do not, and an overview of how LSDMCs are composed. Ms. Harper will provide the Committee with a copy of the LSDMC audit in advance of the November 6, 2013 update. Ms. Harper will review the Board's Policy 9142 – Community Involvement, which references LSDMCs, to determine if there are any gaps in the document and if the policy is being fully implemented in the schools.

Ms. Harper is currently collecting data to update the LSDMC roster that is due to her by September 27, 2013. The meeting adjourned at 5:25 PM. Policy Committee Staff Liaisons Vanessa Y. White, Chair Cynthia Dillon, General Counsel Eve Bolton Yenetta Harper, Director, RttT A. Chris Nelms Eileen Cooper Reed (ex-officio) Mrs. White moved that the report of the Policy Committee be accepted. Passed viva voce. President Cooper Reed declared the motion carried.

REPORT OF THE FINANCE COMMITTEE The Finance Committee met on Tuesday, September 24, 2013, at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Conference Room. NOTE: THIS PORTION OF THE MINUTES IS FOR INFORMATIONAL PURPOSES ONLY DUE TO LACK OF A QUORUM AT THE START OF THE MEETING.

October 7 607 2013

REPORT OF THE FINANCE COMMITTEE (cont.)

May 31, 2013 Financials and June 30, 2013 Financials The Treasurer provided and reviewed the following financial reports ending May 31, 2013 and June 30, 2013:

Monthly Summary of Receipts, Disbursements and Fund Balances Fiscal Year 2013 Actual Expenditures/Encumbrances Compared to Consolidated Appropriations Fiscal Year 2013 Actual Revenues Compared to Estimated Revenues

Mrs. Whitt reported that the Board approved advances to those funds at the end of year because the system did not report all leave in FY12 and FY13, affected funds were adjusted and end of FY13 balances were adjusted.

ACTION: Treasurer Whitt will present to the Board a resolution requesting revisions to Fiscal Year 2013 advances from June 28, 2013. Additional advances were a result of changes. The revised advance will be $24,604,723.44.

NOTE: THIS PORTION OF THE MINUTES IS FOR BOARD APPROVAL DUE TO AS A QUORUM WAS ACHIEVED AT 11:57 PM Five-Year Forecast (DRAFT) Discussion Treasurer Whitt updated the Committee on the draft Five-Year Forecast and the process of how the forecast is created and the dollars are projected. She reported that projected revenues for Fiscal Year 2014 are $477,663,012. ACTION: Mrs. Whitt will present her draft forecast at the October 16, 2013 Committee of the Whole meeting. RBC Capital Contract Update Treasurer Whitt read a draft of a letter that she will send to RBC Capital regarding termination and non-renewal of their contract on December 31, 2013. The Committee agreed that this letter could be sent. The meeting adjourned at 12:21 PM. Finance Committee Staff Liaisons Melanie Bates, Chair Mary A. Ronan, Superintendent Eve Bolton (absent) Diana C. Whitt, CFO, Treasurer Vanessa Y. White Eileen Cooper Reed (ex-officio) Mrs. Bates moved that the Report of the Finance Committee be accepted. Passed viva voce. President Cooper Reed declared the motion carried.

October 7 608 2013

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) met on Wednesday, September 25, 2013 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Conference Room. FOR BOARD ACTION Aiken College and Career High School Local School Decision Making Committee Request for Name Change Assistant Superintendent Gabriel Lofton reported that Phyllis Mendenhall, Local School Decision Making Committee Chair for the school, is out of the country but is in support of changing the name back to, Aiken High School. Mr. Lofton advised that Ms. Mendenhall will forward written confirmation of her support for the name being changed backed to Aiken High School and her opposition of the current name, Aiken College and Career High School. The Committee will recommend approval of the name change to the Board at the October 7, 2013 meeting, in the form of a resolution. FOR BOARD INFORMATION Community Learning Center Open House Update Public Affairs Director, Janet Walsh, informed the Committee that the Community Learning Centers Showcase is set to take place on Saturday, September 28, 2013, from 11:00 AM – 3:00 PM at various Schools. Education Pinnacle Award Update Mrs. Walsh reported that invitations for the 1st Annual Education Pinnacle Award Reception, scheduled October 17, 2013, 5:00 PM, at Woodward Career Technical High School, have been sent out. She also advised that a draft of the program will be provided to the Board by October 7, 2013. A menu, name plate to be attached to the award and talking points are all being constructed and a draft will be provided for Board review. Family and Civic Engagement Team Update Marcia Futel, President of Parents for Public Schools, updated the Committee on the Team's following accomplishments for school year 2012-2013:

Advocated with State Legislators around the State Budget;

Developed a community engagement template to share District and school news with community councils;

Developed a Parent Questionnaire;

Led two Community Budget Conversations;

Presented at the Invest in Neighborhoods neighborhood summit;

Reached out to individual art groups and the Greater Cincinnati Alliance for Arts Education to begin engagement on providing greater equity of arts access among CPS students;

Received assistance from General Electric Aviation Facilitator in engagement planning process; and

Student Engagement Focus Groups.

The FACET will focus on Parent and Student Community Engagement for the 2013-2014 school year. ACTION: Committee member Kuhns advised the Administration to follow-up on inviting Student Council members the

Board meetings.

October 7 609 2013

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Please find attached a copy of the FACET report. Anne Cushing-Reid of the Cincinnati Symphony Orchestra updated the Committee on the "Community Audit for Arts Education," report. The audit helped to determine the status of arts education within the schools, provided an assessment of the quality of arts offered at the schools and was used as a tool to examine successful arts programs and services at the schools. Please find attached a copy of Ms. Cushing-Reid's report: Review of Audit Purpose and Primary Components. Communications on Report Card Results Public Affairs Director Walsh advised the Committee that a CPS news conference was held on August 22, 2013, about the Ohio Department of Education's new report card that was released that morning. She also reported that meetings about the Report Card were presented at the September 18, 2013 Local School Decision Making Committee (LSDMC) meeting. The Report Card is located on the District's website: http://www.cps-k12.org/ Choice Schools Communication Engagement 2014-2015 Mrs. Walsh provided the Committee with a copy of the 2014-2015 Magnet School Guide. The Guide is arriving in parent homes the week of September 23, 2013 and September 30, 2013. She informed the Committee that advertising for the October 10, 2013 Magnet School Showcase is underway and will be held at the Education Center. She reported that all high schools are considered High Schools of Choice, but priority will still be given to students coming specifically from Montessori and STEM elementary programs that feed into those programs at high schools. There will also be a Showcase for all of the schools on February 6, 2014, at the Cintas Center. ACTION: Public Affairs Director Walsh will update language in the Guide to clarify that a French Class will be offered at

Bond Hill Academy and that it is not a full French Immersion program. The meeting adjourned 12:50 PM. Partnership/Public Engagement Committee Staff Liaisons Catherine D. Ingram, Chair Janet Walsh, Public Affair Director Melanie Bates, absent Dawn Grady, Marketing Mgr., Public Affairs, absent Alexander P. Kuhns Dr. Gabriel Lofton, Director of New Schools Ms. Ingram moved that the Report of the Partnership/Public Engagement Committee be accepted. Passed viva voce. President Cooper Reed declared the motion carried.

October 7 609 a. 2013

Family and Civic Engagement Team Report Cincinnati Board of Education ‐ Partnership and Public Engagement Committee 

 Active FACET Members include: Kathy Atkinson, Walnut Hills LSDMC; Joann Avant, Director of Mentoring, Cincinnati YMCA, CPS parent; Monna Beckford, Evanston Community Council and Evanston Academy Resource Coordinator; Jaime Bryant, Cincinnati Human Relations Commission; Lillian Carter, CPS Teacher, PE, Arts and Music Curriculum Council Chair; Anne Cushing-Reid, parent, Cincinnati Symphony Orchestra; Julie Doppler, CPS Community Learning Centers Coordinator; Marcia Futel, Parents for Public Schools of Greater Cincinnati; Don Luckie, CFT; Sherrie Mathis, Mathis Foundation for Children (foster children support); Leyla Pena, CPS parent, Admissions Counselor, Multicultural Recruitment, Northern Kentucky University; CFT; Craig Rozen, Sands LSDMC, Oakley Community Council, CPS parent, CASE; Susan Shelton, CPS parent, Mindpeace; Tracy Stillwell, CPS Parent Involvement; Tammy Solomon Gray, Principal, Cheviot Elementary; Belinda Tubbs Wallace, Principal, Rockdale Elementary; Janet Walsh, CPS Director of Public Affairs, Senior Leadership Liaison.   Accomplishments during the 2012‐2013 school year (by the team or team members) 

Completed student engagement focus groups 

Led two community budget conversations 

Developed parent questionnaire  

Presented at the Invest in Neighborhoods Neighborhood Summit 

Developed community engagement template to share district and school news with community councils 

Reached out to some individual arts groups and the Greater Cincinnati Alliance for Arts Education to begin engagement on providing greater equity of arts access among CPS students 

Received assistance from GE Aviation facilitator in engagement planning process 

Advocated with state legislators around the state budget  

Overall, FACET members continued to remain engaged and committed and the team was well supported by the Board.          

continued  

October 7 609 b. 2013 Focus for the 2013-2014 school year

Area of Focus Strategies Resources   Student Engagement  Determine how to help students accomplish their engagement goals  Functioning student councils in every school  Volunteers to support student councils and extracurricular activities  Commitment from site leaders and their supervisors to support student engagement 

Variety of activities, accessibility, communication Provide best practices for student leadership, which may or may not include student governance models Develop a toolkit to share with Resource Coordinators, Assistant Principals, club sponsors as idea starters Identify a point person to be the student engagement coordinator (for example, Principal, volunteer, staff member, Resource coordinator) Create a competition among principals to identify/showcase best practices for student leadership and recognize best practice sites Explore whether principals can get “bonus points” on their evaluations for great student engagement Seek corporate support for a conference and to sponsor an award for excellence in student engagement Secure Leadership Team buy-in for student engagement as a priority Sponsor a districtwide Leadership Summit Elevate the status of parents and students as valuable partners as part of the district/school culture Create opportunities for districtwide participation in featuring best practices in student engagement, potentially including a Student Leadership spotlight in internal and external publications and web Sites 

Ms. Yenetta Harper Leadership Summit – November 7th: 15 students per high school Councilwomen Simpson Youth Leadership event – November 9th YMCA Youth in Government – details TBD Generation Walking Up Leadership Training – October 11-13, Xavier University Action develop an activity calendar and make sure it is communicated to students and parents.

October 7 609 c. 2013  

Area of Focus Strategies Resources Parent Engagement  Increased opportunities for parents to “get in 

where they fit in” – in other words, maximize multiple ways for parents to support their child’s education in whatever manner they can do so   Since parents are our biggest advocates, create environments where parents feel welcome and heard, connected, informed and valued  Functioning parent organizations at all schools  Template for schools to foster parent engagement 

To be worked on at October FACET meeting

Community Councils Increase two‐way conversations with community councils (and district?) Increase communication between schools and neighborhoods Achieve strong community representation on Local School Decision Making Committees

The board is reviewing the LSDMC policy“Developing an effective LSDMC and OnePlan” training to be delivered to new principals Toolkit for developing a common school vision that includes community representatives Facilitated discussion conducted by professionals Visit working models of involvement 

To be continued at the October FACET meeting

The Arts Clear plan for every student to have onoing, sequential access to arts education and programing  Buy‐in and continued support from the Board 

Board candidates should be asked about their intended support of the Arts.  ArtsWave Audit over the next several months, sponsored by the Kennedy Center “Any Given Child”. Purpose: out reach in several venues to assess needs, gain community and parental input and support, compile resource database. 

ArtsWave Community Leaders Strive Partnership Arts Alliance Action Make sure effort is culturally diverse (e.g. Cincinnati Black Theater)

October 7 609 d. 2013

REVIEW OF AUDIT PURPOSE AND PRIMARY COMPONENTS PURPOSE The Community Audit for Arts Education was designed to assist local education, community, and cultural leaders in assessing the status of arts education in schools and school districts and to encourage community partnerships to strengthen and expand arts education for all students. The Community Audit provides:

a. A status of arts education within the schools in a community. b. An initial assessment of quality: how good are we doing at providing high-quality arts learning experiences for all

students? Where do we excel? Where do we fall short? c. A planning tool to improve quality by examining critical factors for successful arts education programs and services

EVENTS/ACTIVITIES 1. “Arts Education Forum” Quadrant Meetings

Administered by the Arts Education Audit Data Gathering Team in four Cincinnati Quadrants, Covington and Newport Central – Early to Mid-October, 2013 West – Mid- to Late October, 2013 North – Late October to Early Nov. 2013 East - Mid-November, 2013 Newport – Late January, 2014 Covington – Early February, 2014

Focus-group style settings that targets specific feedback on perceptions of arts education

Participants – teachers, administrators, school board members, community artists and arts organizations, business and civic leaders, and parents

2. Community Audit and Surveys A. Community Audit for Arts Education Survey –

administered on-line; hard copies shared at Cincinnati Public Schools district-wide open house and Arts Education Forum Quadrant Meetings with link for participants to complete on-line at their convenience.

B. Arts Organization Survey – completed by area arts organizations

C. Parent/Community Survey on Arts Education D. Student Surveys – 6th grade and Graduating

Seniors E. Arts Specialists Survey

3. On-Site School Visits/Interviews

A. Elementary School Site Visit Information Gathering form

B. Principal Interview Principals School Arts Resource Inventory

C. Classroom Teacher Interview D. Arts Specialist Interview E. School Site Visit Summary Form

October 7 610 2013

REPORT OF THE SUPERINTENDENT Superintendent Ronan reported the following: 1. The State of Ohio Enrollment Count is the Week of October 7, 2013. 2. CPS Students’ Participation in the Third Grade Ohio Achievement Test is starting October 8, 2013. 3. The Regional College Fair is being held at Duke Energy. 4. Mr. Frank Perry, a former CPS principal and teacher for over 33 years, passed away on September 23, 2013. He and his

wife, Joanna, a former CPS teacher, contributed greatly to the education of many CPS children.

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Linda K. Davidson Speech Pathologist Service October 1 B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) Ellen J. Blakely Substitute Teacher Personal Reasons September 20

Nellie Conner Substitute Teacher Personal Reasons September 16

Rebecca J. Fischer Teacher – S.C.P.A. Relocating September 23

Gail M. Miller Substitute Teacher Personal Reasons September 16 C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date as indicated. Speech Pathologist – Class IV (Master’s Degree) Sara L. Vank $48,994.64 September 25 Class III Sub $115.93 daily

Teacher – Class IV (Master’s Degree) Jessica M. Allen $42,937.16 September 18 Class III Sub $115.98 daily

Jacob Brown 44,975.66 September 24 Class III Sub 115.93 daily

Megan E. Penley 42,937.16 August 19 Class III Sub 115.93 daily

October 7 611 2013

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) C. CHANGE IN STATUS (cont.) Speech Pathologist - Class III – (Bachelor’s Degree with 150 semester hours) Elizabeth J. Wallbrown $41,588.19 October 1

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Alexis B. Calloway $39,921.32 September 24 Class III Sub $115.93 daily

Patricia G. Chamberlain 39,921.32 August 19 Sub Retiree 114.29 daily

Melissa Nicholas 39,921.32 September 24 Class III Sub 115.93 daily

Teacher - Class II – (Bachelor’s Degree) Carolyn G. Merten $39,261.86 @ .60 September 8 Class III Sub $115.93 daily

Lori M. Osterhage 40,926.60 September 17 Class III Sub 115.93 daily Continuing Contract Status from Limited Contract, effective 2013-14 school year. Rebecca Thacker

NTBC/Professional Certification The following School Psychologist is recommended for the $1,000.00 stipend effective the 2013-14 school year, as a result of attaining their NTBC/Professional Certification. Faith A. Rasmussen

D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2012-13 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is October 8, 2013. Teacher - Class IV – (Master’s Degree) Rodney Tyrone Bowden $59,393.29

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Andrea E. Beasley $39,921.32 Derek A. Light $39,921.32

Substitute Teacher - Class III – $115.93 per day Rita Bain-Wilkins David J. Friel Rodney P. Robinson

Cassius L. Bell Arlene Hampton Kimberly Todd

Deborah Brod Kristen M. Keller Andrew W. Truty

Aimee B. Costandi Karman M. Murdock Deborah Williams

Theodore P. Cummings Scott Pardi

October 7 612 2013

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. APPOINTMENT (cont.) Substitute Teacher – Retiree – $114.29 per day Martha Deering Nancy K. Gaffney Annie L. Rollins

Deborah G. Elkins-Brown Jacalyn A. Lanter Virginia V. Zimmerman

Substitute Teacher - Class I – $102.54 per day Romell M. Salone

The following persons are recommended to perform responsibilities as assigned. Funding is from the General Fund. Effective date is October 8, 2013.

Daily

Name Location Position Rate

Willie D. Patrick Variable Sub Administrator 392.94

The following persons are recommended to perform responsibilities as evaluators. Funding is from Race to the Top. Effective date is October 8, 2013. Mary H. Goodwin-Corbin*

E. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date as indicated. Speech Pathologist – Class IV (Master’s Degree) Jennifer L. Carroll To: .80 From: 1.00 September 8

Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Aleta R. Bergsman To: 1.00 From .50 September 22

F. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher - Class VI – (Doctorate Degree) Maureen A. Basedow To: $48,835.67 From: $42,937.16 October 6

Teacher - Class V – (Master’s Degree plus 30 semester hours) Angela L. G. Grayson To: $61,586.44 From: $55,872.65 August 19

Alanna Maloney 53,518.40 51,323.12 September 22

Danielle N. Wallace 72,689.66 70,492.22 September 22

October 7 613 2013

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADJUSTMENT OF SALARY (cont.) Teacher - Class IV – (Master’s Degree) Erica J. Larkin To: $59,393.29 From: $53,677.37 August 19

Keyra Miller 42,937.16 39,921.32 August 19

Robert A. Pride 73,119.27 68,095.01 August 19

Andrea L. Rotter 51,323.12 47,963.58 September 8

Priscilla S. Tamankag 59,393.29 53,677.37 August 19

G. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. Coordinating Teacher - $34.11 per hour (in-service rate)

SEAS Lifeboat Review Sessions – Student Services - (IDEA-B) - 8 hours

Kathleen S. Bower* Margaret M. Hall* Teacher - $34.11 per hour (extended employment rate)

High School Credit Entry – Student Services – (IDEA-B) – 100 hours

Carl E. Grueninger III*

ELL Support for Immersion Instruction – (Title III) – 21 hours

Isabel Aranda-Hopp*

Website Maintenance & Update – Student Services – (IDEA-B) – 80 hours

Susan M. Almer*

Coordinate OT/PT Services for 2013-14 – Student Services – (IDEA-B) – 147 hours

Margaret M. Hall* Teacher - $34.11 per hour (extended employment rate) (cont.)

Developing & Marketing the Parent Involvement Website – Auxiliary Services – (Title I) - 50 hours

Lisa Marie Clem* Teacher - $29.88 per hour (in-service rate)

SEAS New Users – Student Services – (IDEA-B) – 10 hours except as indicated

Maureen M. Ethridge* Linda A. Roll* 7 hrs Michelle R. Walroth*

Jeanine Flores* Sara L. Vank* Jenna M. Wolf*

Laura A. Knopf* Elizabeth J. Wallbrown* Roy G. Wood*

Patricia J. Peters* 3 hrs

October 7 614 2013

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Teacher - $29.88 per hour (summer rate)

Summer Bridge – Dater High – 24 hours Demetra R. Jones

Extended School Year Services – Student Services – (IDEA-B) – 8 hours

Marsha A. Piphus*

Math Assessments – Curriculum – (Title IIA) – hours as indicated Tracie L. Ditchen* 100 hours Tiffany N. Stanton* 25 hours

Peggy S. Marrs* 100 hours Chad A. Vahue* 25 hours

Rebecca M. Neighborgall* 50 hours Theresa A. Wessel* 25 hours

Tania L. Relyea* 50 hours Julia M. Wiant* 50 hours

John M. Rowe* 25 hours

Pre/Post Assessment for High School Math – Curriculum – (Title IIA) – hours as indicated

Susan E. Bilz* 5 hours Rebecca L. Richmond* 5 hours

William J. Gordon* 20 hours Karen O'Donnell Rowe* 20 hours

Jo Ann Guido* 20 hours Ferd M. Schneider* 20 hours

Mary Hartman* 20 hours Tiffany N. Stanton* 20 hours

Kathryn M. Lea* 5 hours Julia M. Wiant* 75 hours

Wadeeah Nashid* 15 hours Dawn S. Williams* 20 hours

Moussa Ndiaye* 20 hours Erin Kathleen Wilson* 20 hours

Rebecca M. Neighborgall* 75 hours

Home Instructor - $27.81 per hour (extended employment rate)

Gail L. Ash 45 hours Rebecca Willingham 86 hours

William B. Blaes 14 hours

Home Instructor - $27.81 per hour (extended employment rate) – IDEA-B Erin M. Hedges* 14 hours Stephen G. Richardson* 82 hours

Roxanna M. Melton* 40 hours Amanda Schear* 82 hours

LaKisha K. Porter* 30 hours

The following teachers are recommended to receive supplemental contracts for the school year 2013-14. Payment will be as provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of non-reemployment for the ensuing school year.

October 7 615 2013

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Name School Position Amount Wesley L. Barnfield North Avondale Elem Choral Director 685.08 # Wesley L. Barnfield North Avondale Elem Instrumental Director 685.08 # Melissa A. Bohmer Riverview East High School Technology Coordinator 1401.32 Lillian A. Carter North Avondale Elem Club Advisor (Art) 685.08 # Leighton L. Connor Riverview East Sr Hi Student Council 1089.90 Nicholas E. Davis-Dewey North Avondale Elementary Technology Coordinator 622.80 Charles T. Ferrara Walnut Hills MS Band Director 1027.62 # Melody J. McGregor Riverview East Elementary Test Coordinator 934.20 Diana L. Parker Roselawn/Condon MS Head Basketball Coach 2569.07 # Diana L. Parker Roselawn/Condon MS Volleyball Coach 1541.45 # Rebecca L. Richmond Riverview East High School Test Coordinator 1089.90 Staci C. Shockley-Matthews North Avondale Elem Student Council Advisor 622.80 Julia A. Stigler Roselawn/Condon Middle School Test Coordinator 934.20

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Joyce Mercier Paraprofessional October 1, 2013

Tonya Law Paraprofessional September 1, 2013

Sherry Peak Senior Support Specialist II January 1, 2014 B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Horace Crawford Jr. Security Assistant 2 Personal Reasons October 7 Iva Edwards Paraprofessional Personal Reasons May 31 Michael Forte Security Assistant 1 Personal Reasons October 4 James Robb Special Duty Police Personal Reasons September 27

October 7 616 2013

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) C. APPOINTMENT The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Intermediate Accounting Technician Pamela Taylor $1342.99 bwk. Treasurer’s Office October 14 Custodian 2 (Classified) Michael Sockrider $1096.74 bwk. Iowa Avenue October 8 Paraprofessional (Unclassified) Lauris Barnes $14.50 hr. Clark Montessori October 8 Dennis Bettis $14.50 hr. Woodward October 8 Meliah Griffin $14.50 hr. Clark Montessori October 8 Damarr Hopkins $14.12 hr. South Avondale October 8 Jennifer Howard $14.12 hr. Clark Montessori October 8 Johnathan Johnson $14.50 hr. Withrow October 8 Katelyn Kees $14.50 hr. Roberts October 8 Dennis Kidd $14.50 hr. Aiken October 8 Paraprofessional (Unclassified) (cont.) Tipton Morgan $14.50 hr. Silverton October 8 Sara Redman $15.00 hr. Covedale September 27 Ellen Rudolph $14.50 hr. Sands Montessori October 8 Aleese Willis $14.50 hr. Silverton October 8 Student Services Assistant (Unclassified) Jalesia Garrison $12.08 hr. Taft Elementary October 8 Chasity Gipson $12.08 hr. AWL October 8 Joseph Miller $12.08 hr. Carson October 8 Substitute Paraprofessional Oluwatosin Baptist $14.12 hr. Various October 8 Garrett Cannon $14.50 hr. Various October 8 Ty Cass $14.12 hr. Various October 8 Alicia Crownley $14.50 hr. Various October 8 Angel Griffin $14.50 hr. Various October 8 Akia Harper $14.50 hr. Various October 8 Sapphire Marshall $14.50 hr. Various October 8 Schuyler McCray $14.50 hr. Various October 8 Isiah Richmond $14.50 hr. Various October 8 Brad Stoffregen $14.50 hr. Various October 8 Lisa Taylor $14.50 hr. Various October 8

October 7 617 2013

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) C. APPOINTMENT (cont.) Substitute Food Service Helper Susan Burlage $10.22 hr. Various October 8 Cherese Burton $10.22 hr. Various October 8 Dena Cross $10.22 hr. Various October 8 Iyonna Fairbanks $10.22 hr. Various October 8 Pamela Hart $10.22 hr. Various October 8 Jasmine Jackson $10.22 hr. Various October 8 Linda Lemmink $10.22 hr. Various October 8 Christina Morgan $10.22 hr. Various October 8 Brandon Patch $10.22 hr. Various October 8 Special Duty Police Jennett Vaughn $31.00 hr. Various October 8 Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Michael Brooks Gamble Montessori Sr. Hi Asst Var Football Coach $3819.37 Michele Bower Walnut Hills Sr. Hi Drill Team 1712.73# Chet Cox Walnut Hills Sr. Hi Var Volleyball Coach 2335.52 Tara Franklin Withrow Sr. Hi Var Volleyball Coach 2335.52 Evette Grayson Western Hills Sr. Hi Res Volleyball Coach 1557.02 Vanessa Johnson Withrow MS Volleyball Coach 1401.32 Larry Klein Walnut Hills Sr. Hi Var Golf Coach 1557.02 Maisha Mackey Aiken Sr. Hi Asst Var Volleyball Coach 1167.77 Daniel Manning Walnut Hills Sr. Hi Asst Band Director 2055.26# Scott McEvoy Walnut Hills Sr. Hi Asst Drill Team 1284.55# Johnny Mooney Aiken Sr. Hi Asst Var Football Coach 3819.37 D. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Security Assistant 2 (Unclassified) From Andre Crockett $15.69 hr. Mt. Airy Sub Sec Asst 2 $15.69 hr. October 8 Paraprofessional (Unclassified) From Tenika Butler $14.50 hr. Westwood Sub Paraprofessional $14.50 hr. October 8 Michael Humler $14.50 hr. Clark Montessori Sub Teacher $115.93 daily October 8 Roger Williams $14.50 hr. Woodward Sub Teacher $115.93 daily October 8

October 7 618 2013

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) D. CHANGE IN STATUS (cont.) Substitute Food Service Helper (Casual) From Elisha Dodd $10.22 hr. Food Serv Student Serv Asst $12.08 hr. October 8 E. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.) The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Athletic and Co-curricular Activities Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.

Name School Position Amount Gerald Crawford North Avondale Elem Club Advisor – Bus $ 685.08 Wendell Davenport Roselawn MS Head Basketball Coach – Girls 2569.07# Kim Eppens North Avondale Elem Testing Coordinator 1027.62 Shawn Jones Roselawn MS Head Football Coach 2880.49 F. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Associate II From James E. Boyd $74,816.18 Supervisor – Bldg

Operations Associate I – Supervisor – Bldg Operations

October 8 $67,832.96

Lunchroom Manager (Classified) From Ciara Burden $17.40 hr. Food Services Food Serv Helper $12.92 hr. October 8 Jessica Kees $17.40 hr. Food Services Food Serv Helper $12.92 hr. October 8 In the Board Proceedings of September 23, 2013, a promotion was approved for Eneida Uhelin, as a Senior Communications Specialist OSLA & ELL Welcome Center in an unclassified position. This should be corrected to read as a classified position.

Mary A. Ronan Superintendent of Schools

October 7 619 2013

REVISED RECOMMENTATIONS OF THE SUPERINTENDENT OF SCHOOLS (cont.)

Mr. Kuhns moved and Mr. Nelms seconded that the Revised Report of the Superintendent of Schools be approved. Ayes: Bates, Bolton, Ingram, Kuhns, Nelms, White, President Cooper Reed (7) Noes: None President Cooper Reed declared the motion carried.

REVISED REPORT OF THE TREASURER

1. Summary of Receipts, Disbursements and Fund Balances – All Funds – As of May 31 2013 – See attachment #1.

2. FY 2013 Actual Expenditures/Encumbrances Compared to Consolidated Appropriations – All Funds – Through

May 31 2013 – See attachment #2. 3. FY 2013 Actual Revenues Compared to Estimated Revenues – All Funds – Through May 31 2013 – See attachment

#3. 4. Summary of Receipts, Disbursements and Fund Balances – All Funds – As of June 30, 2013 – See attachment #4.

5. FY 2013 Actual Expenditures/Encumbrances Compared to Consolidated Appropriations – All Funds – Through

June 30, 2013 – See attachment #5. 6. FY 2013 Actual Revenues Compared to Estimated Revenues – All Funds – Through June 30, 2013 – See attachment

#6. 7. Advances for FY14

Fund Fund Description

Board Approved 6/28/2013 Additional

Advances Reduction of

Advances Revised Advances

001 General Fund (23,764,763.74) (1,109,728.43) 269,768.73 (24,604,723.44)

004 Building Fund 7,046,865.87 (129,414.76) 6,917,451.11

011 Rotary Fund - Special Services 724,044.40 385.79 724,430.19

014 Internal Services Rotary, Copier 606,027.25 (34,089.62) 571,937.63

439 Public School Preschool 57,412.82 (580.26) 56,832.56

501 Adult Basic Education 134,243.18 (2,159.29) 132,083.89

October 7 620 2013

REPORT OF THE TREASURER (cont.) 7. Advances for FY14 (cont.)

504 Education Jobs Fund 419,591.20 419,591.20

506 Race to the Top 423,455.51 (1,087.07) 422,368.44

516 IDEA, Part B Special Education 81,341.51 (14,692.33) 66,649.18

536 Title 1 School Improvement Stimulus

A 41,708.63 182.28 41,890.91

537 Title 1 School Improvement Stimulus G 984,379.27 400,859.82 1,385,239.09

551 Title III - Limited English Proficiency 107,468.06 1,146.23 108,614.29

572 Title I - Disadvantaged Children/Targeted Assistance 2,672,253.90 707,154.31 3,379,408.21

587 Early Childhood Handicap 8,039.46 (2,222.57) 5,816.89

598 School Wide Pooling 10,031,383.60 (7,425.37) 10,023,958.23

599 Miscellaneous Federal Grants 426,549.08 (78,097.46) 348,451.62 8. Receipt of Donation from Taft Alumni Association - That record be made of the receipt of a donation from Taft

Alumni Association of $100 to Robert A. Taft Information Technology High School. The donation is to be used at the Principal/Athletic Director’s discretion. This was deposited into Fund 300 – Athletic General - Student Activities.

9. Receipt of Donation from Target - That record be made of the receipt of a donation from Target Take Charge of

Education of $62.60 to Midway School. Every time Midway supporters shop with their REDcard, Target donates up to 1% of their purchase to Midway School. The donation is to be used at the Principal’s discretion for the students and staff at Midway School. This was deposited into Fund 19-Misc.Local.

10. Receipt of Donation from Midway’s Parent Teacher Committee - That record be made of the receipt of a donation

from Midway’s Parent Teacher Committee of $1,000 to Midway School. The donation is to be used to purchase items needed for the annual carnival. This was deposited into Fund 19-Misc.Local.

11. Receipt of Donation from Green Township – That the record show that Green Township has donated $50,000 to

Cincinnati Public Schools for the construction of the Covedale School baseball field. The renovation includes infield construction, new fences, and spectator bleachers.

12. Receipt of Donation from General Electric Aviation – That the record show that General Electric Aviation has

donated $5,000.00 in landscaping to Cincinnati Public Schools at Rees E. Price Academy. The GE volunteers prepared the landscape area, planted, mulched, and fertilized the planting bed.

13. Receipt of Grant from The Greater Cincinnati Foundation - That record be made of the receipt of a 2013-2014

Learning Links Grant in the amount of $1,000 from The Greater Cincinnati Foundation to Frederick Douglass School. The grant will be used to fund their project, Family Science Fun Night. This was deposited into Fund 19-Misc.Local.

October 7 621 2013

REPORT OF THE TREASURER (cont.)

14. Receipt of Grant from The Greater Cincinnati Foundation - That record be made of the receipt of a 2013-2014

Learning Links Grant in the amount of $900 from The Greater Cincinnati Foundation to Cheviot School. The grant will be used to purchase miscellaneous materials and supplies for their project, Cheviot Ambassadors. This was deposited into Fund 19-Misc.Local.

15. Receipt of a Grant from The Community Builders, Inc. (TCB) - That record be made of the receipt of grant award

from The Community Builders, Inc. of $942,500 to Cincinnati Public Schools to carry out its duties as the Education partner for the Choice Grant. Pursant to the Choice Grant, TCB and its partners, including CPS, will implement a transformation plan for the comprehensive and sustainable revitalization of the Avondale Community in Cincinnati, Ohio. CPS will, among other things, manage educational programming for all pre-school and school-age children in programming for the Resident Children to bolster performance related to educational benchmarks, ensure grade level performance in math and reading, and ensure participation in positive afterschool youth development activities. The funds will be deposited in Fund 19 – Misc. Local.

16. Receipt of a Grant Award from Knowledgeworks Foundation - That record be made of the receipt of a grant award

from Knowledgeworks Foundation of $40,365 to Information Technology Management. The grant award will be used to provide enhancements to the Learning Partner Dashboard, a software system that supports resource coordinators and partner organizations serving CPS. This was deposited into Fund 19-Misc.Local.

17. Receipt of Check from Ohio High School Athletic Association - That record be made of the receipt of a check from

Ohio High School Athletic Association of $500 to Robert A. Taft Information Technology High School for 2013 SWDAB Basketball Tourney participation. The funds are to be used at the Principal/Athletic Director’s discretion. This was deposited into Fund 300 – Athletic General - Student Activities.

18. Agreement with Ross Group Inc. – That the Treasurer be authorized to enter into an agreement with Ross Group Inc.

for Learning Partner Dashboard development/enhancements. The agreement period is October 8, 2013 through June 30, 2014 at a cost not to exceed $40,365. Funding is from Fund 19, Local Miscellaneous Grant.

19. Agreement with UCR/ Professional PC Solutions Inc. - That the Treasurer be authorized to enter into a purchasing

agreement with UCR/Professional PC Solutions, Inc. to provide on-call computer break/fix services to the district for FY14. CPS issued an RFP for break/services in May of 2013, and UCR/Professional PC Solutions, Inc. was low bid for fixed cost diagnostics and labor. Contract will provide that repair work for equipment under onsite OEM warranty will be performed at no cost to the district. Contract will also provide CPS with a fixed cost of $79 per unit for vendor to perform diagnostics and generate quote for parts required to repair equipment. Contract will also provide CPS with a fixed cost of $79 per unit for vendor to perform the repair plus cost of parts. The agreement is from October 8, 2013 through June 30, 2014 for a cost not to exceed $129,000. CPS will have the option for 3 one-year renewals. Funding is from the General Fund – Information and Technology FY14 budget.

20. Agreement with TechSoft/Primax - That the Treasurer be authorized to amend the purchasing agreement with

TechSoft/Primax (Board approved June 24, 2013, #20) to provide additional technical computer support services for Pleasant Ridge Montessori. The agreement will provide Pleasant Ridge Montessori with additional tech support for 4 hours every other week for 46 weeks for an additional $5,000. The purchase agreement grand total is now $714,081. Funding is from the General Fund, Pleasant Ridge Montessori budget.

21. Agreement with TechSoft/Primax - That the Treasurer be authorized to amend the purchasing agreement with

TechSoft/Primax (Board approved June 24, 2013, #20) to provide additional technical computer support services for Hughes STEM High School. The agreement will provide Hughes STEM High School with 712 additional tech support hours for an additional $38,000. The purchase agreement grand total is now $752,581. Funding is from the General Fund, Hughes STEM budget.

October 7 622 2013

REPORT OF THE TREASURER (cont.)

AWARD OF PURCHASE ORDER

22. The Superintendent recommends approval be given for the following purchase order, charged to the appropriate fund:

GRANT 019 Student Exams and Glasses

a. Cincinnati Health Department Student Services $ 31,216.39

Explanation – To provide student exams and glasses for Cincinnati City Schools neediest kids of all.

GENERAL FUND 001 Parking Passes

b. Washington Park Restoration School for Creative and Performing Arts

$ 76,000.00

Explanation – To provide parking for SCPA staff members.

SCHOOL IMPROVEMENT/FUND 537 i-Pad

c. Apple Hays-Porter School $ 106,897.69

Explanation – iMacs, MacBooks and iPads for classroom use.

FOOD SERVICE 006 NSLP Commodities

d. Treasurer State of Ohio Food Service $ 500,000.00

Explanation – To provide Child Nutrition and NSLP commodities.

IMPROVING TEACHER QUALITY 590 Professional Development

e. Mayerson Academy Office of Innovation $ 30,908.00

Explanation – To provide Orton Gillingham training, supplies and materials for Cincinnati City Schools staff members.

Accelerating Learning

f. Renaissance Learning Office of Innovation $ 33,654.75

Explanation – To provide STAR Early Literacy, Reading and Math programs for Cincinnati City Schools.

October 7 623 2013

REPORT OF THE TREASURER (cont.)

LATE REQUEST 23. Agreement with Boys and Girls Club of Greater Cincinnati - That the Treasurer be authorized to enter into an

agreement with Boys and Girls Club of Greater Cincinnati to hire and employ a District – Wide Resource Coordinator. The agreement period is from September 25, 2013 through June 30, 2014 for a cost not to exceed $75,000. Funding is from Fund 019, Other Grants, Resource Coordinator Budget.

24. Agreement with Easter Seals Work Resource Center and CPS WRC/STEP Program - That the Treasurer be

authorized to enter into an agreement with Easter Seals Work Resource Center and CPS WRC/STEP Program that have worked collaboratively to provide transition services for CPS WRC/STEP Program students with an authentic work environment, assisting with future planning, training on computer, developing self-esteem, confidence, and independence and assisting the students to become productive citizens. The agreement period is August 21, 2013 through May 30, 2014 at a cost not to exceed $ 52,285. Funding is from the General Fund, WRC/STEP Program Budget.

25. Agreement with Computer Automated Systems - That the Treasurer be authorized to enter into an agreement with

Computer Automated Systems to renew annual support for SEAS (Special Education Automation Software).The original agreement was Board approved September 8, 2008, #5. SEAS is used by the District (schools and Central Office) for the development and management of individual education plans (IEP’s), Individual Team Reports (ETR’s) and student services provided. Data from SEAS is also used for federal and state compliance reporting. The agreement period is from July 1, 2013 through June 30, 2014 at a cost not to exceed $226,080. Funding is from Fund 516, IDEA-B.

26. Agreement with FamiliesFORWARD – That the Treasurer be authorized to enter into an agreement with

FamiliesFORWARD to provide services to Evanston Academy to reduce student absenteeism by working with staff and families to identify the root causes of attendance problems and develop additional family support services to improve attendance. The contract covers the period of October 1, 2013 through May 30, 2014 for a cost not to exceed $30,000. Funding is from Fund 572, Title I.

FOR BOARD INFORMATION

27. Agreement with Cincinnati Zoo & Botanical Garden – That the Treasurer be authorized to enter into an agreement with Cincinnati Zoo & Botanical Garden for admission, room rental, dinner, beverage service and audio visual rental for the 2014 Senior Dinner/Dance for Walnut Hills High School. The agreement is in effective February 8, 2014 for a cost not to exceed $11, 000. Funding is from Fund 300, Student Activities.

28. Agreement with Great Smoky Mountains Institute at Tremont – That the Treasurer be authorized to enter into an

agreement with Great Smoky Mountains Institute at Tremont to provide lodging, food, and program for Gamble Montessori High School intercession trip from April 14, 2014 to April 18, 2014 for a cost not to exceed $7,950. Funding is from Fund 300, Student Activities.

FOR BOARD INFORMATION LATE REQUEST

29. Agreement with Hamilton County Educational Services – That the Treasurer be authorized to enter into an

agreement with Hamilton County Educational Services for the purpose of providing one Elementary School Improvement Coach for AWL for an additional half day (Connie Reyes-Rau) from September 10, 2013 through June 30, 2014 for a cost not to exceed $10,500. Funding is from Fund 572, Title I.

October 7 624 2013

REPORT OF THE TREASURER (cont.) Late addition to the Treasurer’s Report 30. Then and Now Certificates – That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor Confirm Amount Funding Source

CPS Location Purpose of Purchase

St. Aloysius Orphanage $90,650.00 General Fund

Department of Student Services Tuition for students with disabilities.

Children’s Home of Cincinnati $455,004.00 General Fund

Department of Student Services Tuition for students with disabilities.

Alexander Kuhns Treasurer Pro Tempore Mr. Kuhns moved and Mrs. Bates seconded the motion that the Revised Report of the Treasurer be approved. Ayes: Bates, Bolton, Ingram, Kuhns, Nelms, White, President Cooper Reed (7) Noes: None President Cooper Reed declared the motion carried.

OTHER BUSINESS 1. Board Technology Retreat – Topics for the retreat were discussed, including the use of Board docs or Google docs, budget, technology expenses, student needs, relevance of textbooks, inclusion of new Board members in retreat, and consideration of addition of college presidents as ex-officio members without voting privileges to the Board. A date for the meeting needs to be determined.

ASSIGNMENTS

1. Administration – Meet with CFT and resolve staffing issues; report back to the Board on October 16th at

the Committee of the Whole meeting.

2. Board Members – Schedule Board Technology Retreat.

3. Student Achievement Committee – Implementation of the bullying issue referred to the committee for review.

October 7 625 2013

ADJOURNMENT

The Board adjourned at 9:01 p.m.

Diana C. Whitt Treasurer/CFO