Board of Director’s Packet June 5, 2014€¦ · Minnesota paid WEC attendees ... Sheila LeCorre...

Board of Directors 2013-14 Executive Committee President Laura Gieseking, CMP, CMM President Elect Sheila Smith LeCorre Immediate Past President Barb Oswell Vice President of Communications Tamara Olson, CMP Vice President of Education Gina Nordskog Vice President of Strategic Alliances Brynn Mehrkens Vice President of Leadership Development Melissa Deming, CMP Vice President of Membership Karina Gronberg

Board Members Director of Communications Shawn Augustine Director of Education Maren Obermeyer, CMP Director of Strategic Alliances Clint Greenebaum Director of Leadership Development Annette Belding, MRS Director of Membership Barb Madigan Association Management Shelly Harris

Board of Director’s Packet June 5, 2014

Any member in good standing may request a copy of the current statement of financials for the chapter by contacting AMPERE! Wired for Associations,

attn: Shelly Harris, Account Executive: [email protected]

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____________________________________________________________________

The Minnesota Chapter of Meeting Professionals International (MPI) is dedicated to advancing awareness, professionalism and

excellence in the meetings industry through communication, education and recognition.

Agreed Rules of Engagement

1. Come on time, end on time, stay focused throughout the meeting 2. Be respectful of others, focusing your attention on the individual who has the floor, always communicating in a

positive manner with other board members. 3. Be engaged and be prepared with what is expected of you. 4. Promote a comfortable atmosphere of professional conduct.

MPI MN Board of Directors Meeting Minutes May 15, 2014, 3:00 – 5:00 PM

Minneapolis Marriott City Center, 30 South Seventh Street, Minneapolis, MN 55402

Present: Laura Gieseking, CMP CMM; Karina Gronberg; Sheila Smith LeCorre; Maren Obermeyer,

CMP; Tammy Olson, CMP; Shawn Augustine; Barb Madigan; Melissa Deming CMP, Clint

Greenebaum, & Shelly Harris (staff)

Absent: Brynn Mehrkens (excused); Gina Nordskog; Barb Oswell (excused-was trying to call

in); Annette Belding MRS (excused)

Call to Order and Introductions

The meeting was called to order at 3:07 p.m. by President Laura Gieseking.

Approval of Minutes

Motion: Greenebaum motioned to approve the April minutes; seconded by Obermeyer. Motion

passed.

Adoption of Agenda

Gronberg asked to add two discussion items to the agenda: the vendor/supplier RFP process for

monthly meetings; extension on the 2012-13 CMP Scholarship deadline.

Motion: Olson motioned to adopt the agenda as amended; seconded by Deming. Motion passed.

Discussion Items

Chapter Reimbursement Funds

Smith LeCorre noted that 18% of membership fees have been coming back to our Chapter as

restricted funds; MPI is discontinuing this practice. Effective the 2014-2015 MPI year, this

money is unrestricted with the direction to utilize these funds for education.

Given that no committee chairs have stepped forward with a “special project proposal”,

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Smith LeCorre would like to make a motion to put the 18% from the 2014-2015 MPI year into

Education to support speakers and higher level education. This motion carried by consensus.

Chapter Reception

Smith LeCorre reported that the MPI Minnesota Chapter will be hosting a reception for all

Minnesota paid WEC attendees and the WEC Volunteers with the primary sponsorship of Helms

Briscoe. The MN MPI WEC Reception will take place at Windows of the World at the

Marquette.

WEC Updates – Laura

The WEC will feature a “By Invitation Only” Chapter Leaders Forum, and she encourages the

board to attend.

CMM/CMP Extension – Laura

Two people that received scholarships in 2012, have asked if we would extend their program for

one more year; additionally, Gronberg has asked to extend her 2013 CMP Scholarship for one

year.

Motion: Olson motioned to approve the scholarship extensions for one year; seconded by

Deming. Motion passed.

Chapter Business Summit

Smith LeCorre reported that Stuart suggested we leave things as they are and continue with the

VP of Education and Membership attend this conference vs. the Directors. Due to the increased

cost to us in travel and registration, Sheila LeCorre suggested that we do not extend this

conference to additional MPI Board members. Obermeyer, Payne and Madigan will attend, paid

for by MPI.

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Update on Chapter Activities

Leadership Development

Deming reported that in the New Year, “Power of Peers” will merge with “Emerging Leaders”,

and together they will be hosting two happy hours and two meetings before a monthly meeting

for a total of four gatherings. We will be dropping the name “Power of Peers”. The next event

will be held at the Marriott Northwest.

Deming asked the board to work through a reimbursement issue on her committee: Belding

charged a committee meeting’s food and beverages on her company credit card, and then found

that they were unable to use their committee funds for such expenses. They have found a

sponsor to cover the charges, however; the sponsor needs an invoice to pay from. The board

discussed the best way to achieve this. It was decided that Ampere! will invoice Caesars, and

once the invoice is paid, the MPI will reimburse Belding. Harris asked to have Belding submit

her check request directly to Greenebaum as he was part of the discussion.

Communications Report

Olson reported how we are going to update the web for WEC, and Augustine has laid out an

extensive social media campaign. We are currently editing the Melvin Tennant & Michael

Dominguez video and will be uploading it to the website. They are editing the video in to

chunks that are topic specific, and will be sending the videos to both Michael & Melvin for

approval.

Budget feedback: Lisa Marie Borchert feels like the website enhancements are a “done deal”

We’re still tweaking a few items but are waiting for feedback.

Gronberg and some of her committee members met to go over web changes (cosmetic), that they

would like to see done and are in the process of setting up a meeting with Kendra Myers of

Ampere!.

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June retreat: The committee will be coming up with a list of pages that need to be updated for the

New Year.

Augustine asked if we could facilitate a “website scavenger hunt” at our retreat. Madigan told

the board that her committee discussed doing this at a recent membership meeting to get our

members involved in POI.

Membership Report

Madigan shared the committee notes re: the POI scavenger hunt using our website.

Gronberg reported that we are still at Number 12 in the chapter rankings – we are one member

away from 11, and that’s only because Rocky Mountain merged with Utah. We had six new

members, for a total of 454 members; up five from last year. Our current mix is 51% suppliers;

49% planners.

Gronberg asked that we look at the “RFP Process” for non-venue suppliers: AV, Speakers, etc.

We currently don’t have anything in our Policies and Procedures on how to handle these

situations. Suggestions were to create an on-line marketplace; a form to send to speakers; adding

items needed (floral, linens, photographers, etc) to the venue request that Melissa Leal sends to

the venues. It was decided that a conference call between Communications, Membership and

Education needs to be scheduled to work out the details.

Executive Committee Report

Gieseking reported that the members of the WEC Committee toured the Poor House and

Rendezvous, a 20’s “Speakeasy” themed club at 6th

& Hennepin. They discussed menus, and

drinks and are excited about all they will have to offer. Gieseking has been pushing to get our

out-lying members involved, but so far only Rutgers Bay Lake Lodge is the only one to get

involved.

Member Satisfaction Survey - Gieseking reported that we got higher marks than ever on the MPI

International survey. Stuart will present much more about it at the retreat.

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Gieseking reported that due to Stuart’s timeline, we need to get our budget finalized by June 20th

.

Smith LeCorre reported that our retreat facilitator is going to discuss the calendar in to our

budget discussion as it pertains to the next 18 months.

Strategic Alliances Report

Greenebaum reported that they sent out the 2014-15 sponsorship opportunities for review.

Regarding the current budget: we are currently $32 a head of where we were budgeted for this

year. We budgeted to be down by $16,000, however; we are actually up by $16,000.

Regarding the new budget: we are projecting to be in the red by $7,900. Greeneberg reported

that we currently have over $8,000 in sponsorship revenue so far; with a goal of $19,000.

Scholarship committee: we would like to recognize the people that did the work. We are sending

over $1,600 to Gillette Children’s Hospital, and our goal was only $1,200.

Education Report

The Gala is next Thursday. We currently have 81 people registered at last check-in; you have

until Sunday to respond. They worked with the Communications Committee to get the save the

date posted earlier, etc.

Retreat: we would like to discuss how to get people more involved in iConnect, and would like

someone from each committee to serve on the Education Committee next year.

We have decided to create a new Chair position to edit content.

Other Business

Gieseking asked that everyone update their monthly task list before the retreat.

Pending Agenda Items

Adjourn

Meeting adjourned at 5:02 p.m.

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Communications Team Status Report (TSR) Date:___5/30/14__________ Vice President: Tamara Olson/ [email protected] Director: Shawn Augustine/[email protected]

2013-2014 Goals:

Communications will:

· Communicate the value of MPI MN internally and externally through a multitude of media platforms.

· Connect the MN Chapter membership to MPI International resources.

· Create awareness of MPI MN at the International level.

· Collaborate with other committees to communicate their agendas, objectives and activities.

Strategic Goal #1

Position ourselves as the industry resource to MN International and MN business community.

Completion Date

% Complete

Action Item 1.1

Include links on website to MPI International

Ongoing 100%

Action Item 1.2

Seek partnership with a mainstream media outlet 6/1/14 30%

Action Item 1.3

Solicit Best Practice from Chapter and submit to International 1/1/14 100%

Action Item 1.4

Initiate 2 Facebook chats 3/1/14

Action Item 1.5

Provide press releases to meaningful media outlets Ongoing 100%

Strategic Goal #2

Promote value of membership to current and potential members

Action Item 2.1

Use Social Media to promote industry events and opportunities Ongoing 100%

Action Item 2.2

Develop calendar for publication and content guidelines and

distribute to committee VPs

7/18/13 100%

Action Item 2.3

Maximize new website functionality ( smartforms)

2/1/14 100%

Action Item 2.4

Enlist a Voice of Chapter guest columnist for the second week of

each month.

Ongoing 100%

Action Item 2.5

Develop strategy to differentiate MPI from other industry groups 1/15/14

Strategic Goal #3

Create value for sponsors/venues

Action Item 3.1

Schedule Face Book posts pre-event Ongoing 100%

Action Item 3.2

Initiate Twitter campaigns during events Ongoing 100%

Action Item 3.3

Schedule LinkedIn posts post-event Ongoing 100%

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mailto:[email protected]

Action Item 3.4

Secure media sponsor for iConnect 11/1/13

100%

Action Item 3.5

Secure media sponsor for June event 2/1/14

100%

Strategic Goal #4

VP/Director

Action Item 4.1

Develop manual, job descriptions, update communications documents 7/18/13 100%

Action Item 4.2

Leadership succession planning/identify chair and director candidates

1/1/14 100%

Communications Team activity this month: Communications Team requests the following board agenda/motion/action: ~None at this time Upcoming team plans: June 2, 2014 Communications Team needs for this month’s chapter meeting: ~None at this time Additional comments: Recruiting for Assistant Editor, Social Media Strategist (Twitter, Chair, etc.) and Photographer Wrangler.

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Membership Team Status Report (TSR) Date: 5/28/2014 Vice President: Karina Gronberg - [email protected] Director: Barb Madigan - [email protected] 2013-2014 Goals:

Membership will

Attract new members with an aggressive recruitment and referral program, while educating them about the benefits of involvement in MPI.

Retain members through outreach and continued engagement.

Recognize members for their involvement, volunteerism, and achievements.

Strengthen awareness of Partnering on Investments (POI – Marketplace)

Strategic Goal #1

Recruitment Grow membership to 460 with a stretch goal of 470

Completion Date

% Complete

Action Item 1.1

Phone all prospective members to encourage them to join. Enter information into spreadsheet and trace follow-up calls. Submit spreadsheet with TSR’s monthly. Provide verbal report to committee meeting.

1st of each month

100%

Action Item 1.2

Continue and upgrade our aggressive referral campaign. Grow the number of prospects and referrals as well as create better

understanding and awareness

1st of each month

100%

Action Item 1.3

Continue and enhance affiliate recruitment efforts with a goal of 20 paid affiliate members- (Partner with other chapters)

6/30/2014 70%

Action Item 1.4

Maintain and update task lists 6/30/2014 100%

Action Item 1.5

Coordinate with Education/Sponsorship/Strategic Alliance committee’s two one meetings offering half price for guests

6/30/14 100%

Action Item 1.6

Exhibit at a minimum of three qualified tradeshows to include one corporate onsite

6/30/14 30%

Strategic Goal #2

Retention Achieve retention rate of 76% (on April 30, 2013 MPI MN’s retention

was 74.6%, International 69.33%)

Action Item 2.1

Phone all lapsing almost expired members to encourage them to maintain their membership. Enter information into spreadsheet. Submit

spreadsheet with TSR monthly. Provide verbal report at committee meeting.

1st of each month

100%

Action Item 2.2

Conduct two member orientation meetings with a focus on benefits and volunteerism

4/30/14 100%

Action Item 2.3

Coordinate reserved table(s) at monthly meetings for new members and provide information and answer questions. Coordinate with board

for rotating representation

4/30/114 100%

Action Item 2.4

Conduct four three mingles per year (one per quarter) to encourage networking. Offer a raffle to attract attendance. Work with

6/30/14 100%

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recruitment on referral program and prospect lists

Action Item 2.5

Update and maintain task lists 6/30/14 100%

Strategic Goal #3

Recognition

Action Item 3.1

Revise/simplify EMPI program based on member feedback. Research other chapter successful awards

12/1/13 100%

Action Item 3.2

Develop and implement monthly member recognition program 11/30/13 100%

Action Item 3.3

Coordinate recognition activities and reporting with communications 9/1/13 100%

Action Item 3.4

Do two up close (Empi winner, new or longtime members, volunteers, etc) profiles per month. Revise Interview questions

9/1/13 and 6/30/14

100%

Action Item 3.5

In partnership with the board, define and evaluate ways to recognize active Membership committee volunteers

3/1/14 100%

Strategic Goal #4

Communication Provide timely communications on membership benefits,

volunteerism and events.

Action Item 4.1

Develop and distribute a calendar to committee members with media deadlines/necessary promos

7/31/13 100%

Action Item 4.2

Review, update and maintain membership items on website 6/30/14 100%

Action Item 4.3

Maintain and update task list. 6/30/14 75%

Action Item 4.4

Assure growth of membership communications by training new and integrating volunteers

6/30/14 80%

Strategic Goal #5

Relationships

Action Item 5.1

Continue to update and maintain POI website as well as improve communication with ampere on surveys and registration

6/30/14 100%

Action Item 5.2

Apply name tags with stickers and table tents to keep awareness going and growing

5/31/14 100%

Action Item 5.3

Retain and increase (10) testimonials of experiences to communicate successful relationships- to include video testimonials

5/31/14 80%

Action Item 5.4

2x per year remind all members to update profile by sending email blast

4/30/14 100%

Action Item 5.5

Create a Candy drop to promote POI- Education Day 2/14/14

Action item 5.6

Create a mingle with POI Focus 6/30/14 50%

Strategic Goal #6

VP and Director Lead membership team by providing the proper tools needed to achieve our

goals and ensure leadership succession

Action Item 6.1

Appoint a chair for volunteers 9/17/13 100%

Action Item Fill outstanding positions, relationships vice chair, recognition co-chair, 9/17/13 100%

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6.2 and communications co-chair

Action Item 6.3

Create a yearlong calendar that accounts for all monthly meetings 9/1/13 100%

Action Item 6.4

Hold a chair/vice chair training session in July of 2013 7/31/13 100%

Action Item 6.5

Collaborate with communications to establish a communications calendar with the key deadlines for Membership Communications

9/1/13 100%

Action Item 6.6

Support all Chairs/Vice-chairs in achieving TSR goals 6/30/14 100%

Action Item 6.7

Promote Leadership Succession through-out the year 6/30/14 100%

Action Item 6.8

Maintain and update task lists 6/30/14 100%

Action Item 6.9

Work with VP and Director to present status of research accomplished and develop strategic plan for next year

6/30/14 100%

Membership Team activity this month: Recruitment: Working on calls and affiliate renewals Retention: Recognition: EMPI ceremony was executed, awards have been submitted for payment and this year is coming to a close for recognition. We will look to re-vamp the recognition activities for next year. Communications: Website review complete Relationship: POI Drawing at Gala success VP & Director: Transition planning Membership Team requests the following board agenda/motion/action: Topics for Board Meeting:

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Executive Team Status Report (TSR) Date: Monday, May 26,, 2014 President: Laura Gieseking - [email protected] President Elect: Sheila Smith Le Corre - [email protected] Past President: Barb Oswell - [email protected] 2013-2014 Goals:

Executive Team will:

Engage our members through educational programs, networking opportunities and volunteer involvement for professional and leadership development.

Increase business opportunities amongst MPI MN members.

Develop a culture of leadership succession to ensure the future of our chapter.

Ensure the financial stability and responsible use of resources for the chapter.

Strategic Objectives #1

Achieve the Chapter Metrics set by MPI International

Completion Date

% Complete

Action Item 1.1

Net Member Growth: Meet 451 or 2.0% growth – Exceed: 457 or 3.5% Growth (June 2013 chapter membership is estimated at 442)

June 2014

Action Item 1.2

Achieve Membership Satisfaction Survey of MPI MN: Meet: 7.7 Exceed: 8.00

June 2014

Action Item 1.3

Attendance at Educational Programs - Meet: 150 and Exceed: 160 June 2014

Action Item 1.4

Active Volunteerism – Meet: 110 Exceed: 115

June 2014

Action Item 1.5

Education Satisfaction Survey – Meet: 4.40 and Exceed: 4.47 June 2014

Action Item 1.6

Chapter Financials – Meet: -$7,022.50 Exceed: 0% Gross Profit Margin (Net Income/Total Revenue) Total Revenues and Expenses divide by 12

June 2014

Action Item 1.7

Education Investment Ratio (Includes in-kind donations) (Educational Investment divided by Total Revenue) – Meet: 13.5% Exceed 13.5%

June 2014

Strategic Objective #2

Oversee the Chapter Nomination Process for 2013-2014

Action Item 2.1

Work with the BOD to ensure qualified candidates apply for board positions.

June 2014 100%

Action Item 2.2

Have at least two candidates per open board position. June 2014 60%

Action Item 2.3

Select nominations committee per policies and procedures. June 2014 100%

Action Item 2.4

Review applications and manage the candidate interview process. June 2014 100%

Action Item 2.5

Recommend and announce slate of candidates to BOD and chapter at large.

June 2014 100%


Continue to create the Leadership Succession Process for the chapter.

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2

Executive Committee Team activity this month: P: PE: Attended May board meeting and May Gala.

Participated in conference call with Stuart, Laura, Barb and Shelly. Participated in a call with the 3 P’s and Ampere! Participated in Budget meeting for 2014-2015 finances with 3 P’s and Strategic Alliance.

Action Item 3.1

Partner with Leadership Development in the creation of the Leadership Succession Plan

June 2014

100%

Action Item 3.2

Reestablish an active past president council. November 2013

100%

Action Item 3.3

Form an active working leadership succession committee.

September 2013

60%

Action Item 3.4

Engage Board with the leadership succession plan. June 2014

50%

Action Item 3.5

Complete Phase One of the Three of the leadership succession plan. June 2014 50%


Strengthen member connection with the MPI MN Board of Directors.

Action Item 4.1

Attend each committee meeting at least once per year. June 2014 60%

Action Item 4.2

BOD to sit at different tables at monthly meetings including the new member table. BOD to facilitate as ambassadors at the monthly meetings.

June 2014 60%

Action Item 4.3

Encourage board members to attend monthly meetings and MPI events to strengthen the relationship between the board and the membership at large.

June 2014 60%


Prepare the Chapter for 2014 WEC.

Action Item 5.1

Periodically update the membership on plans for the 2014 WEC. June 2014 80%

Action Item 5.2

Recruit Volunteers to pair with Meet Minneapolis WEC 2014 Committees. June 2014 100%

Action Item 5.3

Liaison with MPI and Meet Minneapolis in planning for the WEC 2014. June 2014 80%

Action Item 5.4

Participate as a co-chair leader with Meet Mpls. June 2014 70%


Strive to grow revenue producing opportunities within the Chapter June 2014

Action Item 6.1

Challenge standing committees to find creative solutions within their existing action plans that increase revenue.

June 2014 50%

Action Item 6.2

Continue to pursue partnership opportunities that increase revenue. June 2014 60%

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3

Participated in a call with the spring MPI Board facilitator. Worked on the spring MPI Boart Retreat outing with Robert Payne Finalized details with the Sheraton Bloomington regarding the Board Retreat. Sent out renewal cards.

PP:

Participated in conference call with Laura, Sheila, Shelly and Stuart Participated in conference call with the 3 P's Prepared to call in for the Board meeting/polycom not available. Finalizing the Leadership Succession Plan Draft Downloaded all Leadership Succession information onto USB for Laura and the Leadership Succession Committee

TSR percentages - revisions: Action Item 3.4 Engage Board with the leadership succession plan. June 2014 - 90% Action Item 3.5 Complete Phase One of the Three of the leadership succession plan. June 2014 - 90% Executive Committee Team requests the following board motion/action: P: PE: PP: Discussion Items: P: PE: PP: P Pending Agenda Items: P: PE: PP: Upcoming team plans P: W PE: PP:

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Strategic Alliances Team Status Report (TSR) Date: May 27, 2014 Vice President: Brynn Mehrkens – [email protected] Director: Clint Greenebaum – [email protected] 2013-2014 Goals:

Strategic Alliances will: • Leverage strategic partnerships that contribute to the chapter’s financial stability. • Maintain financial oversight for the Chapter. • Manage scholarship program for the Chapter. • Create awareness and engage with the chapter in Corporate Social Responsibility.

Strategic Goal #1

Raise funds for the financial stability of our chapter Completion Date

% Complete

Action Item 1.1

Review and approve the sponsorship and advertising packet 7/1/2013 100%

Action Item 1.2

Raise $6000 in cash sponsorships (Secured one for Sept. 5/31/2014 100%

Action Item 1.3

Raise $6000 in advertising revenue 5/31/2014 100%

Strategic Goal #2

Provide consistent appreciation and recognition of all sponsor levels, including in-kind

Completion Date

% Complete

Action Item 2.1

Maintain a clear and concise tracking of all sponsors 5/31/2014 Ongoing

Action Item 2.2

Send handwritten thank you to all sponsors 5/31/2014 Ongoing

Action Item 2.3

Determine the proper recognition for each sponsor and their level 8/1/2013 100%

Strategic Goal #3

Continued success of the silent auction program Completion Date

% Complete

Action Item 3.1

Recruit a dedicated chair for the event 9/1/2013 100%

Action Item 3.2

Recruit a dedicated and motivated committee for the event 9/1/2013 100%

Action Item 3.3

Increase the volume and quality for the Wall of Wine and determine the value of the chance

12/11/2013 100%

Action Item 3.4

Focus on high quality and variety of items to peak buyer interest for the general silent auction (Over 60 items received valued over $20K)

12/11/2013 100%

Action Item 3.5

Find a storage location for items prior to event and arrange transportation 10/1/2013 100%

Action Item 3.6

Market the silent auction and Wall of Wine to our organization and other associations

12/1/2013 100%

Action Item 3.7

Raise $20,000 in silent auction revenue 12/31/2013 100%

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Strategic Goal #4

Continued success of the June Event Completion Date

% Complete

Action Item 4.1

Recruit a dedicated chair for the event (Debbie Friedman & Heidi Cerdas) 12/1/2013 100%

Action Item 4.2

Recruit a dedicated volunteers committee for the event 1/1/2014 100%

Action Item 4.3

Determine the exact nature of the event 11/1/2013 100%

Action Item 4.4

Develop sponsorship plan to support event 2/1/2014 100%

Action Item 4.5

Develop timeline, action items, plan and execute 2/1/2014 75%

Action Item 4.6

Raise $19,000 in June Event revenue 6/30/2014 70%

Action Item 4.7

Market and promote event to achieve $4,000 in registration revenue 6/30/2014 50%

Strategic Goal #5

Manage scholarship opportunities for the chapter Completion Date

% Complete

Action Item 5.1

Detailed review of the scholarship process 12/31/2013 100%

Action Item 5.2

Award $10,000 in scholarships 5/31/2014 100%

Action Item 5.3

Market and encourage application for scholarship opportunities 5/1/2014 100%

Strategic Goal #6

Monitor Chapter expenditures to ensure alignment with the budget Completion Date

% Complete

Action Item 6.1

Monthly updates at board meetings on chapter financials 6/30/2014 90%

Action Item 6.2

Have two fully sponsored venues for the monthly meeting 5/31/2014 100%

Action Item 6.3

Monitor new rebate plan and use of restricted income 6/30/2014 100%

Action Item 6.4

Revamp and roll out new check request procedure and ensure compliance throughout the year

6/30/2014 100%

Strategic Goal #7

Create Awareness & Engage the chapter in selected charity Completion Date

% Complete

Action Item 7.1

Selected charity to speak at August kick-off meeting (Gillette) 8/21/2013 100%

Action Item 7.2

Provide and promote two volunteer opportunities for entire chapter to participate in – Second Harvest & Feed My Starving Children (Date Selected for FMCS – 4/10/14)

5/31/2014 100%

Action item 7.3

Fundraise at every meeting thru piggy banks 4/30/2014 100%

Action Item 7.4

Provide fun unique methods for fundraising for 3 meetings (Bake Sale November, White Elephant January, Raffle March or April)

4/30/2014 100%

Action Item 7.5

Raise $1150 for selected charity ($1,221.86 presented in May) 5/14/2014 100%

Action Item 7.6

Present and donate funds to selected charity at the May Gala 5/21/2014 100%

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Strategic Alliances Team activity this month:

-Gillette Children’s Hospital received a check for $1,221.86 and $380.00. Also $100.00+ from

Leadership Development is expected by the end of the fiscal year, June 30.

-June Event Conference calls have been established for weekly updates and discussions with volunteers.

-Committee is planning some new and exciting things for this year’s gala including live music and

donated wine.

-Sponsorships for June event sit at $13,250 with a goal of $19,000

-Final Budget is to be emailed out prior to the board retreat to review before board approval.

-9 Scholarships were awarded at the Maya Gala. We did not have enough submissions to hit our goal of

10 scholarships awarded.

-Scholarship article was submitted -Article submitted for Pulse for June Event promotion Strategic Alliances Team requests the following board agenda/motion/action:

-Discuss the Check request procedure in the retreat, but not the outgoing meeting. -Please solicit organizations for June event sponsorship!!! -Sponsorship page is now up-to-date and populated

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Leadership Development Team Status Report (TSR) Date: June 2014 Vice President: Melissa Deming - [email protected] Director: Annette Belding – [email protected] 2013-2014 Goals:

Leadership Development will: Provide mentoring opportunities to cultivate current and future leaders.

Create awareness of MPI among students entering the meeting/event and hospitality industries.

Design educational programming where leadership skills are encouraged and valued at all levels.

Promote leadership succession.

Strategic Goal #1

Mentoring Power of Two: Fostering mentor/mentee relationships Completion Date %

Complete

Action Item 1.1 Collaborate with Student leadership to acquire 2 new student mentees Ongoing 100%

Action Item 1.2 Collaborate with Emerging Leaders to acquire 2 new mentees

Ongoing 100%

Action Item 1.3

Network at chapter events and online social media to secure 2 new mentors and mentees

Ongoing 50%

Action Item 1.4

Establish Informal meetings between mentees and mentors (phone/coffee talk) Ongoing 25%

Action item 1.5

Secure monthly new member list to contact new members and make them aware of mentoring/mentee programs

Monthly 10%

Action item 1.6

Prepare 2 promotional blurbs for the Pulse Aug/Feb 2013/14 100%

Strategic Goal #2

Mentoring: Power of Peers - Develop small educational group mentoring programs

Action Item 2.1

Develop 4 educational programs and secure key topic experts that provide value to members – September, November, February, April (1st Tuesday of the month)

Aug/Dec 2013 100%

Action Item 2.2

Secure in-kind venue space and F&B- November = Mystic Lake, February = Crowne Plaza Airport, April = St. Paul Hotel, June = Marriott Northwest

Aug/Dec 2013 100%

Action Item 2.3

Create communication campaign to promote program through MPI website, LinkedIn, Facebook and Twitter – encourage Leadership Development committee to help promote events on social networks

August 2013 100%

Action Item 2.4

Establish registration fee to generate revenue for chapter August 2013 100%

Action Item 2.5

Apply for RISE award for Power of Peers before December 2013 December 2013 0

Action Item 2.6

Prepare 4 promotional blurbs for the Pulse Aug/Oct/Jan/Mar 2013/14 100%

Strategic Goal #3

Mentoring: Succession planning for next Chair and Vice Chair

Action Item 3.1

Continue conversations regarding leadership opportunities within the committee

Ongoing 100%

Action Item 3.2

Provide opportunities for committee members to lead a meeting and complete the TSR

Ongoing 0

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Action item 3.3

Define clear roles and responsibilities within the committee August 2013 100%

Action item 3.4

Attend new member orientation as well as other chapter events to attract new volunteers

Ongoing 100%

Strategic Goal #1

Student Leadership: Promote and engage student member participation

Action Item 1.1 Connect to student members prior to monthly meetings for personal invitation Ongoing 75%

Action Item 1.2 Assign volunteers to welcome students at each monthly meeting August 2013 75%

Action Item 1.3 Pair student members in mentor / mentee relationship Ongoing 0

Action Item 1.4 Prepare 2 written promotional copy for the Pulse October / February

2013/14 100%

Strategic Goal #2

Student Leadership: Promote MPI to students at universities and colleges

Action Item 2.1 Connect with professors at universities to secure 2 speaking opportunities Sep/Jan 2013/14 50%

Action Item 2.2 Connecting with university tourism clubs to be a guest at 2 university event Sep/Jan 2013/14 100%

Action Item 2.3

Research and compile information regarding opportunities to promote MPI through university social media

April 2014 50%

Action item 2.4

Research and compile information regarding opportunities to develop MPI clubs on colleges and universities

April 2014 50%

Action item 2.5

Prepare written copy to promote upcoming events (as applicable) Ongoing 100%

Strategic Goal #3

Student Leadership: Succession planning for next Chair and Vice Chair

Action Item 3.1


Ongoing 100%

Action Item 3.2


Ongoing 25%

Action item 3.3

Define clear roles and responsibilities within the committee August 2013 100%

Action item 3.4


Ongoing 100%

Strategic Goal #1

Emerging Leaders: Design 4 educational programs geared towards emerging leaders within the meetings and events industry

Action Item 1.1 Establish topics for the quarterly meetings June 2013 100%

Action Item 1.2 Solicit and secure speakers for each meeting Jun/Aug/Nov 2013/14 100%

Action Item 1.3 Secure an average of 20 attendees at each meeting Ongoing 0

Action Item 1.4 Work with education to secure meeting room location and setup Ongoing 100%

Strategic Goal #2

Emerging Leaders: Design communication campaign to promote events

Action Hand out flyers at the MPI luncheon the month prior to Emerging Leaders Jul/Sep/Dec/Feb 2013/14 100%

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Item 2.1 program

Action Item 2.2

Increase social media marketing by encouraging Leadership Development committee member to posts the meetings on their professional social media sites

Ongoing 0

Action Item 2.3

Written promotional copy for website, social media sites and the Pulse provided to the communications committee two months in advance of programs

Jun/Aug/Nov/Jan 2013/14 100%

Action item 2.4

Follow up recap sent to communications for posting in the Pulse and website Aug/Oct/Jan/Mar 2013/14 100%

Action item 2.5

Surveys to validate quality of programming and future topics Aug/Oct/Jan/Mar 2013/14 100%

Strategic Goal #3

Emerging Leaders: Succession planning for next Chair and Vice Chair

Action Item 3.1


Ongoing 0

Action Item 3.2


Ongoing 0

Action item 3.3

Define clear roles and responsibilities within the committee June 2013 100%

Action item 3.4


Ongoing 0%

Strategic Goal #1

Create and Implement a Chapter Leadership Succession Plan (Emerging Volunteer to Industry Leader)

Action Item 1.1

Grow Volunteer base

Ongoing 30%

Action Item 1.2

Establish the LS Partners - Organize the LS Committee members encouraging both student and senior meeting industry professionals

January 2014 50%

Action Item 1.3 Establish Goal/Mission January 2014 50%

Action Item 1.4

Outline the elements of the Leadership Succession Plan

January 2014 90%

Action Item 1.5

Get Buy-in from Past Presidents Council as a resource for feedback and promotions

November 2013 100%

Action Item 1.6

Promote and Acknowledge the Leadership Succession Vision through scheduled presentations, workshops, announcements, articles, and mentoring opportunities. MPIMN Board, ATM, Membership Orientation, Retreats, monthly meetings, Pulse, Website, Team in Review, Maximize Your Membership display,

Ongoing 50%

Action Item 1.7

Create, Coordinate and Collect Committee Skills Set Forms: Committee VP & Directors to complete for each volunteer; Match current active volunteers With current chair positions – ongoing placement

January 2014 30%

Action Item 1.8

Complete draft of Leadership Succession Plan Content/Board input Incorporate Leadership Succession Plan into Team Status Report for 2014-2015

December 2014 80%

Action Item 1.9

Complete final Leadership Succession Plan; Incorporate into MPIMN Policies and Procedures; Add plan to Board Resource page

2014-2015 0

Strategic Goal #1

Create and Implement a Chapter Leadership Succession Plan (Emerging Volunteer to Industry Leader)

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Action Item 1.1

Grow Volunteer base Ongoing

Ongoing 50%

Action Item 1.2

Establish the LS Partners - Organize the LS Committee members encouraging both student and senior meeting industry professionals

January 2014 75%

Action 1.3 Establish Goal/Mission January 2014 100%

Action Item 1.4 Outline the elements of the Leadership Succession Plan January 2014 100%

Action Item 1.5

Get Buy-in from Past Presidents Council as a resource for feedback and promotions

November 2013 100%

Action Item 1.6

Promote and Acknowledge the Leadership Succession Vision through scheduled presentations, workshops, announcements, articles, and mentoring opportunities. MPIMN Board, ATM, Membership Orientation, Retreats, monthly meetings, Pulse, Website, Team in Review, Maximize Your Membership display,

Ongoing 100%

Action Item 1.7

Create, Coordinate and Collect Committee Skills Set Forms: Committee VP & Directors to complete for each volunteer; Match current active volunteers With current chair positions – ongoing placement

January 2014

50% Skills set and volunteer assessment forms completed/ revised for 2014-2015

Action Item 1.8

Complete draft of Leadership Succession Plan Content/Board input Incorporate Leadership Succession Plan into Team Status Report for 2014- 2015

December 2014 90%

Action Item 1.9

Complete final Leadership Succession Plan; Incorporate into MPIMN Policies and Procedures; Add plan to Board Resource page

2014-2015 0% (2014-2015 task)

Strategic Goal #1

VP & Director – Promote leadership succession

Action Item 4.1

Engage Chairs & Vice Chairs to look into future positions through activities such as completing TSRs and attending one board meeting throughout the year

Ongoing 100%

Action Item 4.2

Inspire Chairs and Vice Chairs to continuously promote next level of advancement on the board during monthly meetings

Ongoing 80%

Action Item 4.3

Encourage committee members to continue recruiting volunteers throughout the year

Ongoing 100%

Leadership Development Team activity this month:

Mentoring: Power of 2 & Power of Peers - Confirmed Amy Lewis with Mpls Marriott NW and Tammy Olson with DGO Global as panelists for June

PoP Submitted Power of Peers event form for June Met with Susan Bormann to transition Chairperson duties for 2014/2015

Leadership Succession – Finalizing content for the MPI MN Guide to Leadership Succession Draft – completion date is June 30. Downloading 2013-2014 Leadership Succession information and accomplishments onto USB for

incoming Chair and Leadership Development Committee.

Student Leadership – Created a list of contacts at all colleges/universities. Connected with them to introduce them to MPI and

let them know that we will be touching base this next fall to see if they have speaking opportunities and/or fairs that we can attend.

Defining roles in the committee for next year. Amanda Newberry and Kim Fischer are confirmed for committee members next year. We are hoping for Mary Thao to be the committee Chair.

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Created lists of club “groups” on social media sites that we will be able to connect with and post events (such as Emerging Leaders and monthly meetings).

Emerging Leaders – Have a half dozen folks interested in joining EL for the upcoming year Will be scheduling a HH with all those interested to lock them in and begin working on next year.

Leadership Development Team requests the following board agenda/motion/action: NONE Upcoming team plans: Leadership Development Team needs for this month’s chapter meeting: NONE Additional comments: NONE

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Board of Director’s Packet June 5, 2014€¦ · Minnesota paid WEC attendees ... Sheila LeCorre...

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Transcript of Board of Director’s Packet June 5, 2014€¦ · Minnesota paid WEC attendees ... Sheila LeCorre...