BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, DECEMBER 9…€¦ · · 2013-12-05BOARD OF COUNTY...

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, DECEMBER 9, 2013, 9:00A.M. COMMISSION CHAMBERS, ROOM B-11

I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

III. CONSENT AGENDA

1. Consider approval of emergency vehicle permit for Brock Sheer, Shawnee Heights Fire and EMS response-Emergency Management.

2. Consider approval of request to pay invoices from the Diversion Fund account in a total amount of $1,460.93-District Attorney.

3. Acknowledge receipt of the December 9 Planning Commission agenda and minutes of the November 12 meeting-Planning Dept.

4. Acknowledge receipt of correspondence from John Knight, Director of Parks and Recreation, indicating that they have cancelled four copier contracts at Rice Community Center, Adaptive Recreation office, the Recreation Building which was used by Creative Learning Adventures and the Athletics Office for an annual savings of $4,302.00.

5. Acknowledge receipt of Summons in Case No. 13C001350---Bank of New York Mellon FKA Bank ofNew York Trustee vs. Board of County Commissioners of Shawnee County, et alCounty Clerk.

6. Acknowledge receipt of notice of public hearings regarding the future of the Forbes Golf Course-Parks and Recreation.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

1. Consider all voucher payments.

2. Consider correction orders.

B. AUDIT/FINANCE- Betty Greiner

1. Public Hearing to amend the 2013 budget for a technical adjustment to the Special Liability Fund and sign amended certificate.

C. SHERIFF'S OFFICE- Sheriff Jones

1. Acknowledge receipt of correspondence from Sheriff Jones indicating he will be paying the Metropolitan Topeka Airport Authority $10,474.07 for reimbursement of training of an employee.

D. PUBLIC WORKS/SOLID WASTE- Tom Vlach

1. Consider approval of emergency purchase for repair of a traffic signal at 77th and South Topeka Blvd. in an amount of $12,085.00.

2. Consider acceptance of easements and authorization to pay the property owner, United Methodist Homes, Inc. the agreed settlement amount of $22,670.00 for the SW 29th Street, SW Indian Hills Road to SW Urish Road project.

E. HEALTH AGENCY -Alice Weingartner/Allison Alejos

1. Consider approval to submit a competitive application for a Federal 330 grant in the amount of $762,600 per year for the grant period May I, 20I4 through April30, 20I7.

2. Consider approval to create and fill an Intermittent Licensed Specialist Clinical Social Worker position and transfer contractual employee to this position (rescinding Contract C486-2013) at a cost through 2013 of $600.00 and an annual fiscal impact in 20 I4 of $II ,648.00.

3. Consider approval of encumbrance of$4,500.00 and authorization and execution of Contract C593-2013 with Nebraska Center for Preparedness to design and facilitate a Public Health exercise required by the Public Health Emergency Preparedness regional grant for the Northeast Comer Regionalization Initiative.

F. PARKS & RECREATION -John Knight

I. Consider approval of request to reject the bid for tournament reservations at the Bettis Family Sports Complex and Lake Shawnee Girls Softball Complex for the 20I4 season and negotiate contract with Midwest Sports Productions.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

)1[; I

13-020 · PERMIT NUMBER

Name: Brock Sheern

Address: 4215 SE 45th St

City: Berryton

Vehicle Make/Year Chevrolet/ 08

V.I.N.#: 1GCEK19J282205649

EMERGENCY VEHICLE PERMIT

(VEHICLE COPY)

EXPIRATION DATE

County: Shawnee

ModeVStyle: Silverado Ext Cab

License T ag:--L:14=8.LJ.3LI...6~.--___ _

Purpose for which it is to be used: Fire and Medical Response for Shawnee County I Shawnee Heights Fire Dept

The applicant named above has secured all appropriate signatures of approving officials and has agreed to abide with all applicable local, state and federal laws, which pertain to this perrQit. The required officials and the applicant's sign9tures are attachec;J to the completed application form, which is on file with Shawnee County Emergency Management.

SHAWNEE COUNTY BOARD OF COMMISSIONERS:

Date: By:_ -------------- ~------------------------------------

(Authorized by K.S.A. 8-2010a, as amended, K.S.A. 8-2010b, as amended, and Shawnee County Resolution #92-154.)

Notice: the issuance of this emergency vehicle permit shall not relieve the driver of an authorized emergency vehicle from the duty to drive with due regard for the safety of all persons, nor shall this permit protect the driver from the consequences of reckless disregard for the safety of others. K.S.A. 8-1506(d)

Rev. 5 06/06/06 SCEM Form No: 107.2

TO:

OFFICE OF THE DISTRICT ATTORNEY THIRD JUDICIAL DISTRICT OF KANSAS

Chadwick J. Taylor, District Attorney

MEMORANDUM

Board of County Commissioners

FROM: Chadwick J. Taylor, District Attorney

DATE: December 4, 2013

RE: Request for Diversion Fund Payments

The District Attorney's Office wishes to pay the following invoices from their Diversion Fund account:

1) Century United Companies for copier supplies [Contracts C524-2011, C666-2012 and C667-2012] a) Invoice No. 305030 dated December 2, 2013 in the amount of$432.60

2) City of Topeka Parking Section for monthly validation fees for November 2013 a) Invoice No. PI 00003317 dated November 26, 2013 in the amount of $297.20

3) Clayton Paper & Distribution, Inc. for copy paper a) Invoice No. 62866 dated November 26, 2013 in the amount of $185.40

4) Clerk of the District Court, Barton County, Kansas for certified copies a) Invoice dated November 25, 2013 in the amount of $2.80

5) Douglas County District Court for certified copies a) Invoice No.l0362 dated November 26,2013 in the amount of$10.00

6) Independent Stationers for office supplies a) Invoice No. 370477 dated November 29, 2013 in the amount of $351.85

7) LindySpring Systems for monthly water service a) Invoice No. 824006 dated November 1, 2013 in the amount of$61.60 b) Invoice No. 829656 dated November 15,2013 in the amount of$50.40 c) Invoice No. 833882 dated November 20,2013 in the amount of$2.41 d) Invoice No. 836014 dated November 20,2013 in the amount of$10.00 e) Invoice No. 836015 dated November 20,2013 in the amount of$10.00

8) Office Depot for office supplies a) Invoice No. 683410462001 dated November 14,2013 in the amount of -$10.71 b) Invoice No. 683421277001 dated November 15,2013 in the amount of$19.38

Shawnee County Courthouse 200 SE 7th Street, Suite 214 • Topeka, Kansas 66603 • (785} 233-8200 Ext. 4330 • www.co.shawnee.ks.us

9) Westside Stamp and Awards for ink stamp a) Invoice No. 136112 dated December 6, 2013, in the amount of$38.00

The District Attorney's Office hereby requests placement on the consent agenda for consideration ofthe above itemized invoices, in the total amount of$1,460.93, to be paid :from the Diversion Fund account.

Bill To:

413029

Shawnee County District Attorney

200 SE 7th St, Ste 214

Topeka, KS 66603

USA

Staples Type M Refills Sr5000

Contract: CON10730-01 Equipment: 84651 Serial Number: V5190800108 Model: PRO 1107EX location: Adult Side

Thank you for your business!

Please visit our website: www.CenturyBuslnessTechnologies.com

Ship To:

2.0 2.0

INVOICE

Invoice No: 305030

Date: 12/2/2013

Account No: !

Shawnee Countv District Attorney

200 SE 7th St, Ste 214

Topeka, KS 66603

0.0 CTN $216.30

Discount

Sales Tax .-------1

Invoice Total 1--....;_--f

Balance Due $432.60

Please remit to: PO Box 2459 Topeka, KS 66601 (785) 267-4555

Page 1 of 1

QTY DESCRIPTION EXT PRICE 1 10/29 PK N SHOP 2VCHR 8.00 1 10/31 PK N SHOP 10VCHR 30.00 1 11/04 PK N SHOP 3VCHR 8.50 1 11/06 PK N SHOP 5VCHR 15.50 1 11/08 PK N SHOP 3VCHR 12.50 1 11/13 PK N SHOP 9VCHR 17.00 1 11/18 NSHOP5VCHR 13.00 1 11/20 N SHOP 10VCHR 29.00 1 11/22 ", N 1 11/15 N

The City of Topeka offices will be closed on December 24th & 25th in observance of the Christmas holiday and January 1st for the New Year's holiday.

The City of Topeka would like to wish you Happy Holidaysl

Invoice No: Invoice Amount: Invoice Date: Due Date: Customer No.:

PI00003317 $ 297.20 11/26/2013 12/11/2013

QTY DESCRIPTION 1 10/30 PK N SHOP 4VCHR 1 11/01 PK N SHOP 5VCHR 1 11/05 PK N SHOP 6VCHR 1 11/07 PK N SHOP 3VCHR 1 11/12 PK N SHOP 5VCHR 1 11/14 PK N SHOP 3VCHR

•1 11/19 PK N SHOP 9VCHR 11/21 PK N SHOP 7VCHR

11

Account Balance:

Please detach and remit with payment!

Invoice Amount: $297.20 PI00003317 11/26/2013

Invoice No: Invoice Date:

CITY OF TOPEKA

Billing Inquiries {785) 368~1649 Payment Inquiries: -{785) 368~3970

Account Balance:

CITY OF TOPEKA PARKING SECTION 620 SE MADISON UNIT 10 'TOPEKA, KS 66607

Customer No.:

SHAWNEE CO DISTRICT ATTORNEY VICTIM/WITNESS 200SE 7TH ST TOPEKA, KS 66603

EXT PRICE 7.00

15.00 15.00 11.50 11.50 9.50 l -

20.70 I I

17.00 I

7.00 I I I I I 1 I

$432.70

$432.70

' ·-'

CLAYTON PAPER ANb·. DIS1RIB0tiON 1302 S. 58th. Street. ST.JOSEPH. MO 64507 . www.claytonpaper.com

Ship To

INVOICE . Phone 816·364·0.?20 · Fax B16·364:ooss

l~~~~::,:;::i,'i.f:K:~:i{) J

Sold To SHAWNEE COUNTY 200 SE 7TH STREET PURCHASING B-27 TOPEKA KS 66603

DISTRICT ATTORNEY'S OFFICE 200 SE 7TH TOPEKA KS 66603

' .·; : ~ .·· .-· ; ; . ·.·.. . .. .. " . . .. . ·. . . ~ . , ·. :·>, . . • tt:*~·**>: ±nv.o.tO.e. ·M:~lis=ci!!fe·.

3 CS ADULT OFFICE · ::·2s.t~.:i;1f~it&E::,,,· ;.

··,.,•.; ...... . BOISE MULTIPURPOSE COPY PAPER

... .·: .... · ·· ·: ·. · :.:·9.:~·\ii'i?.::t~hl!~t.\~Ii±:iJ:i:k~ 16/:~o:o;;.~iEk?:;::> CASE .

;: • ,:,;,:; ·,' •,• ', :·,. A•' ' ' •

.. ::::-·::>:';\::::;.:.:

40 CASES PER PALLET ;;:::;.:=:·~biis1lF:::M6i:filif!)~~8'§i::toB¥~:i:·J·~A!~iiilii/:tcs:

. ·.:::8~s:~,~·?·~~l.::~~~.:,E :·· ~~/?:.9,~: . :4'b>:iiJ!A.S~s: .pi!;_R PALLET'

·=.: ... . ·: ·· ..

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Signature Proof of Oelive~y: WE WILL' BE CLOSED FOR THE THANKSGIVING HOLIDAY ON THURS NOV 28TH & FRI NOV;29TH ..

Merchandise

11/25/13 10:50 ::!ustomer Copy

Terms & Conditions All claims must be made within 5·days. Amounts over 60 days past due a·re s·ubject to 1.5% monthly service charge. If ac;counLis. placed with collection. b~yer is responsible for all fees.

Pay By 12/26/2013

Freight Mise Charges Sub Total Taxable Tax nsE> TOTAL

: : .· ..

185.40 0.00 0.00

185.40 0.00 0.00

$185.40

Clerk of the District Court 1400 Main, Rm 306

Great Bend KS 67530 (620) 793-1856

STATEMENT FOR COPIES

Date: j/· J 5 ·20 13 Bill to: iXs.--f-rlt+ a+I·O'I1fj

J.l9v J.E 1+_l-J S+- Su..ie. J.fl/ JOfl-R.-kCt. t.{ s f.t_lt_q_03

RE: ;2CJ I 2- (!_12_ • f1- 2

Number of Copies: 8"---Price per Copy: . 3 5

Total Due: $ j. ~0 -~c.__-----

Please pay from this bill. Thank you.

Dc;~uglas County Distr.ict Court Records 111 E 11th St Lawrence, KS 66044

(785)832-5141 [email protected] www.douglas-county.com

Bill To

Shawnee Cou'nty District Attorney · 200 SE.?th St Ste 214 · Topeka·, KS 66603

Invoice

tli.!IUII·i!l:rijjf§!.U#.~ $10.00

________________ ->l:- _ )~l_e!l~': ~_e~c_h_ ~o_~ P<?~J()!] _an_d_J:e_~r_n ~j~l~Y<?~l~ P!lY!T!e_l~t, __ '>(· ____________________ --~ ___________________ _

• Acc·ess Fee (hourly) • Copies (per page) • Certification(s) • Shipping & Handling

MAILED a CERTIFIED copy of the Complaint, Amended Information, and Journal Entry of Judgment from 1998 CR 958 -

Pursuant to K.S.A. 60-2610, there will be a $30.00 service charge for all returned checks.

4. 0.25 1.00 1.00

Please make checks payable to: Douglas County District Court

dependent Stationers 0. Box 677 426 ~u~s. TX 75267

tone : 877-872-8599

Bill To: Shawnee County 200 SE 7th St TOPEKA, KS 66603

Customer PO #:

n Number·

11122 :L48152 IV99004 :C16J16 E101243 .X648200 .X638014 /137141 ~C364A 1AR7050 L00367EA X00019 X00020 V08861

Description

STAPLER,DSKTP,TRANS/BLUE REFILL,MOTRIN,2/PK FLAG,47"X1.77"PAGE, 140AST CUP,16 OZ,FOAM,1M/CTN,WHT · WATER,SPRING,.5 L TR DISC,CDR,700MB,SPDNL 1 OOPK DISC,DVD-R, 100PK SPNL REMOVER,STAPLE,STNRD BLDE TONER,HP LJ 4015,BK ENVELOPE,CD/DVD,SLEEVE,WE COFFEE, REGULAR 33.90Z CAN SUGAR,CNSTR,200Z CREAMER, CNSTR, 120Z HI LIGHTER, DESK, FYW

' ensure proper credit, please attach this portion and return th payment. Be sure customer number is written on check.

ease remit paym~nt to: dependent Stationers 0. Box 677 426 ~u~s. TX 75267

Invoice IN-000370477 Customer Account ........... : Invoice Date ..................... : 11/29/2013 Sales Order .................... : S0-000374709 Order Date ....................... : 11/27/2013 Payment Terms ............... : No:>t ~n ri""" Contact Name .................. : Contact Phone ................. : 785-Page ................................ : 1 of 1 Payment Method .............. : Check

Ship To: District Attorney 200 SE 7th Room 214 Topeka, KS 66603

UOM .9!L_ Billing Code Price Extended

EA 1 BX 1 PK 20 CT 1 CT 2 PK 1 PK 1 EA 3 EA 1 BX 1 EA 1 EA 2 EA 3 DZ 1

$16.90 $8.35 $2.00

$43.35 $6.96

$19.07 $36.33

$3.92 $117.33 $21.68

$8.86 $1.65 $2.89 $2.33

Sub-Total: Freight:

Sales Tax: Total:

Deposit: Amount Due:

$16.90 $8.35

$40.00 $43.35 $13.92 $19.07 $36.33 $11.76

$117.33 $21.68 . $8.86 $3.30 $8.67 $2.33

$351.85 $0.00 $0.00

$351.85 $0.00

$351.85

Invoice#: IN-000370477 Total Amount Due : $351.85

Customer Name: Shawnee County

Customer Account#: Invoice Due Date : 12/29/2013

Thank you for your Business!

If you are paying by credit card, then no balance is due at this time. Thank you.

ADDRESS SERVICE REQUESTED

1 AV *A-01-001-AM-01398-6

lrllll·'l'l'·l''''" ,, h'I'''I'I'I111111 II·J II n .. ,,,.,,m,,.,,, DISTRICT A TINY OFFICE 200 SE 7TH ST STE 214 12.~ TOPEKA KS 66603-3933 ~

Balance Forward 10/26/2013 PAYMENT 11/01/2013 824006 5 Gal Lindyspring 11/01/2013 824006 INVOICE TOTAL 11/15/2013 829656 5 Gal Lindyspring 11/15/201 829656 INVOICE TOTAL 11/20/201 833882 Finance Charge 11/20/2013 833882 INVOICE TOTAL 11/20/2013 836014 Hot/Cold Rental 11/20/2013 836014 INVOICE TOTAL 11/20/2013 836015 Hot/Cold Rental 11/20/2013 836015 INVOICE TOTAL

MONTHLY STATEMENT If paying by Credit Card, please complete this section '

AMOUNT O ale [l fill CARD NUMBER

~SI~GN=~~UR~E~--------------~E~~-~M~re~

ARDHOLDER NAME (Please Print)

• • CUSTOMER NAME

DISTRICT A TINY OFFICE

.1.1/iili20U/2E~B~ 3- 1 of 3 .. :im$B· lllil2~:6m!;,m;78. MAKE CHECKS PAYABLE TO: LINDYSPRING BOTTLED WATER

TERMS: Payment Due Upon Recelpt

Amount$ nclosed

llll'••lll'll'••nii••J"II'JIIII•I h 'II JI•••I•J'III·'''I•J'II'I' LINDYSPRING BOTTLED WATER 115 NW VAN BUREN ST TOPEKA KS 66603-3315

320.45 191.08 -191.08

(Delv) 11.00 61.60 61.60

(Delv) 9.00 50.40 50.40

1.00 2.41 2.41

1.00 10.00 10.00

1.00 10.00 10.00

THIRTY DAYS OVERDUE

1423408

Next Delivery: 12/03/2013

Office DEPOT.

FEDERAL ID:59-2663954

BILL TO:

Office Depot, Inc PO BOX 630813 CINCINNATI OH 45263-0813

ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA o 200 SE 7TH ST STE 214 ~ TOPEKA KS 66603 • 3933

§

CREDITMEMU

THANKS FOR YOUR ORDER IF YOU HAVE ANY QUESTIONS OR PROBLEMS, JUST CALL US

FOR CUSTOMER SERVICE ORDER: {888) 263-3423 FOR ACCOUNT: {800) 721-6592

INVOICE NUMBER AMOUNT DUE 683410462001 -10.71 INVOICE DATE TERMS

14-NOV-13

.SHIP TO:

SHAWNEE CNTY DA 200 SE 7TH ST STE 214 TOPEKA KS 66603-3933

PAGE NUMBER Page 1 of 1

PAYMENT DUE 14-NOV-13

l.llmii ... IJ •• JI ..... IImll.l.l.mllu.II •• II ... I •• I ... IJI

......... ,,,._,.,.. NUMBER PURCHASE ORDER SHIP TO ID ORDER NUMBER ORDER DATE SHIPPED DATE J oooooooo DA 683410462001 I 14-NOV-13 j14-NOV-13

ILLING liJ t-~COUNT MANAGER~ RELEASE ORDERED BY DESKTOP jCOST CENTER I I

.. ' AT A LOG 11EM til U/M EXTENDED . MANUF CODE

I DESCRIPTION/ CUSTOMER ITEM. f1 I I QTY I

ORD QTY I SHP QTY I B/0

Ul'jiT I PRICE PRICE

77294 TAPE,LABELER,BLK ON EA -3 -3 0 3.570 -10.71 til231 277294

This credit of -$10.71 relates to invoice 682919419001.

'

SUB-TOTAL -10.71

DELIVERY 0.00

SALES TAX .. 0.00 '.

All amounts are based on USD currency TOTAL -10.71 .. To return supplies, please repack in or1g1nal box and insert .our packing l ,st, or copy of tins invoice .. Please note problem so we may 1ssue credit or

replacement, whichever prefer .. Please do ship collect .. Please do not. return furniture or machines until you call us first for instructions .. Shortage or damage must be within 5 after

CUSTOMER NAME

SHAWNEE CNTY DA

Please Send Your Check to:

BILLING ID

FLO

OFFICE DEPOT PO Box 88040 Chicago IL 60680-1040

003122·001650

DETACH HERE

INVOICE NUMBER

683410462001

INVOICE DATE

14-NOV-13

INVOICE AMOUNT

-10.71

AMOUNT ENCLOSED ~----------------~

**DO NOT PAY**

002324481 6834104620014 00000001071 0 2

Please return this stub with your payment to ensure prompt credit to Y,OUr account.

Please DO NOT staple or fold. Thank You.

00001/00002

Office DEPOT

FEDERAL ID:59-2663954

BILL TO:

Office Depot, Inc PO BOX630813 CINCINNATI OH 45263-0813

ATTN: ACCTS PAYABLE ~ SHAWNEE CNTY DA i5 200 SE 7T.H ST STE 214 ~ TOPEKA KS 66603-3933

§

ORIGINAL INVOICE 10000

THANKS FOR YOUR ORDER IF YOU HAVE ANY QUESTIONS OR PROBLEMS. JUST CALL US

FOR CUSTOMER SERVICE ORDER: (888) 263-3423 FOR ACCOUNT: (800) 721-6592

INVOICE NUMBER AMOUNT DUE PAGE NUMBER 683421277001 19.38

INVOICE DATE TERMS

-;;;;;;;;;;;;;;; 0~ tn-(0~ ..---0~ o=

15-NOV-13 Net30

SHIP TO:

SHAWNEE CNTY DA 200 SE 7TH ST STE 214 TOPEKA KS 66603-3933

Page 1 of 1 PAYMENT DUE

21-DEC-13

1.11 ... 11 ... 11 •• 11 ..... 11 ... 11.1.1 .... 11 ... 11 .. 11 ... 1 •• 1 ... 111

,rr')LJNT NUMBER PURCHASE ORDER SHIP TO ID ORDER NUMBER ORDER DATE SHIPPED DATE 1 ooooooo DA 683421277001 114-NOV-13 115-NOV-13

11LL~I'HJ ~u !ACCOUNT MANAGER! RELEASE ORDERED BY DESKTOP I COST CENTER

I I KATHY BEACH j AT A LOG ITEM #I I DESCRIPTION/

I U/M

I QTY I QTY I QTY I UNITl EXTENDED

MANUF CODE CUSTOMER ITEM II ORO SHP 8/0 PRICE PRICE

39400 TAPE,LETTERING,.S",BLACKIW EA 3 3 0 6.460 19.38 rzE-231 239400

SUB-TOTAL 19.38

DELIVERY 0.00

SALES TAX o.oo All amounts are based on USD currency TOTAL 19.38

.. o return suppl1es, please repaclc 1n ong1nal box and 1nsert our pack1ng l1st, or copy of th1s 1nvo1ce. Please note problem so "'e may 1ssue cred1t or ·eplacement, whichever you prefer. Please do not ship collect. Please do not return furniture or machines un~il you call us first for instructions .. Shortage •r damage must be reported within 5 days after delivery ..

CUSTOMER NAME

SHAWNEE CNTY DA

>lease lend Your :heck to:

BILLING ID

FLO

OFFICE DEPOT PO Box 88040 Chicago IL 60680-1040

003122-001650

DETACH HERE

INVOICE NUMBER

683421277001

INVOICE DATE

15-NOV-13

INVOICE AMOUNT ENCLOSED. AMOUNT

1----------,..j 19.38

L-------------------

002324481 6834212770016 00000001938 1 7

Please return tltis stub with your payment to ensure prompt credit to your account.

Please DO NOT staple or fold. Thank You.

00002/00002

WestSide Stamp & Awards, Inc. 2209 SW Gage Blvd Topeka, KS 66614 [email protected]

785-272-7242

Bill To

Shawnee County District Attorney 200,-SE 7th Street Topeka, KS 66603

Quantity Price Each

Contact

233-8200

P.O.#

Description

Invoice Date Invoice#

12/6/2013 136112

Terms File

Net 15 file

Amount

2 19.00 PSI 1479 Stamp- Red 38.00

PRIC )RITY -Jt ~F

PRIC ~RITY J UA· ,..., . d:"' ~tan:tp

·\:W·:•>:·t~··~v •c-~ ._, ·Inc ... .; t .......... )' .... - ,..,.,_ ""(1-t:.' .!~ Iii

. C' f\J ., •• ,. 7Q_J ·- .;:J, 0 .(..:.ri;.\hf ·

DEC 0 ~ i.G\3

rr~'il' r:l • .,~ -: .,.r.-?,".,"''(~ •• • \' ... r·''~',,f·o~.i~'l. ;;41.•) J . . ·' f ~ If •,I AI>·

"'~~.j,j;'~..J C:t~·J ;.t!> ~ Li.•~-

Subtotal $38.00

Sales Tax (0.0%) $0.00

Total $38.00

Payments/Credits $0.00

Balance Due $38.00

~~~~~~~~~~~-~~~-~----------------- ----------

SHAWNEE COUNTY BOARD OF ZONING APPEALS

AND SHAWNEE COUNTY PLANNING COMMISSION

General Information:

AGENDA

Monday, December 9, 2013 6:00P.M.

Shawnee County Annex 1515 NW Saline Street

First Floor Conference Room Topeka, Kansas 66618

Shawnee County Board of Zoning Appeals:

UJj

• The Shawnee County Board of Zoning Appeals is an independent body appointed by the Shawnee County Commission to hear and decide requests for appeals, variances and exceptions. The Shawnee County Planning Commission has been designated by the Shawnee County Commission as the Board of Zoning Appeals. The action of the Board of Zoning Appeals is final unless appealed to district court within 30-days of the final decision of the Board.

Shawnee County Planning Commission:

• The Shawnee County Planning Commission holds a public hearing on the second Monday of each month to consider certain zoning, conditional use permit, subdivision, and other related proposals as may be required by laws of the state or county.

The following agenda identifies and describes each proposal to be considered by the Board/Commission.

Please refer to the attached Hearing Procedure governing the rules of conduct and the manner in which individual items will be heard.

THE NEXT PUBLIC HEARING IS SCHEDULED FOR

Monday, January 13, 2014

Members Of The

Planning Commission

Lynn Marolf, Chairperson

Brian Jacques, Vice-Chairperson

Chris Bortz

Nancy Johnson

Dave Macfee

Christi McKenzie

Pat Tryon

Planning Department Staff

Barry T. Beagle, AICP, Planning Director

Anna M. Ortega, Zoning Administrator

Joelee A. Charles, Administrative Assistant

Gloria Obregon, Intermittent Staff

-----------------~- -~- ~ ---~-~---

SHAWNEE COUNTY BOARD OF ZONING APPEALS

AGENDA

MONDAY, DECEMBER 9, 2013

6:00PM A. Call to Order and Announcement of Hearing Procedure

B. Roll Call and Declaration of a Quorum

C. Approval of Minutes of the April 8, 2013 Public Hearing

D. Communications

E. Ex parte Communications by Members of the Commission

F. Declaration of Conflict of Interest by Members of the Commission or Staff

G. Public Hearing Items

1. E13/03 by Tracy Bell seeking an exception to increase the maximum building area allowance for an accessory building on property located at 2327 NE 39th Street in Soldier Township.

H. Public Comment on Non-Agenda Items

I. Discussion of Planning Items

J. Adjournment

Hearing Procedure

Welcome! Your attendance and participation in tonight's hearing is important and ensures a comprehensive scope of review. It is because of the significance of this proceeding that everyone understands the hearing procedure.

Each item appearing on the agenda will be considered by the Shawnee County Planning Commission in the following manner:

1. The Planning Department staff will introduce each agenda item and present the staff report and recommendation. Commission members will then have an opportunity to ask questions of staff.

2. Chairperson will then call for presentation by applicant followed by questions from the Commission.

3. Chairperson will then call for public comments in the following order: o Comments of those speaking in favor o Comments of those speaking in opposition

Each speaker must come to the podium and state your name and address for the record. The Chairperson reserves the right to establish a time limit for all speakers to afford everyone the opportunity to speak and in consideration of other items appearing on the agenda. At the conclusion of each speaker's comments, the Commission will have the opportunity to ask questions. The applicant will be given the opportunity for rebuttal and make concluding comments. The Chairperson reserves the right to allow additional testimony from proponents and opponents after all initial comments are made.

4. Chairperson will close the public hearing at which time no further public comments will be received. Commission members may then discuss the proposal and ask further questions of staff.

5. Chairperson will then call for a motion on the item, which may be cast in the affirmative or negative. Upon a second to the motion, the Chairperson will call for a roll call vote in which Commission members will then vote yes, no or abstain.

Each item appearing on the agenda represents a potential change in the manner in which land may be used or developed. Significant to this process is public comment, which affords the Commission with information essential for making a determination. Your cooperation and attention to the above noted hearing procedure will ensure an orderly meeting and afford an opportunity for all to participate. Please Be Respectful! Each person's testimony is important regardless of his or her position. All questions and comments shall be directed to the Chairperson from the podium and not to the applicant, staff or audience.

MINUTES OF THE SHAWNEE COUNTY BOARD OF ZONING APPEALS

Monda~April8,2013 Shawnee County Annex

6:00PM

Roll Call and Announcement of Hearing Procedure: Mr. Marolf, Chairman, called the meeting to order and asked for roll call to be taken.

Members Present: Nancy Johnson, Lynn Marolf, Dave Macfee and Patrick Tryon. With four members present, a quorum was established and the meeting was called to order.

Members Absent: Brian Jacques, Christi McKenzie, Chris Bortz.

Staff Present: Barry T. Beagle, Planning Director; Joelee Charles, Administrative Assistant and Ashley Heidrick, Assistant County Counselor.

Approval of the February 11, 2013 Public Meeting Minutes: Mr. Tryon moved for Approval of the February 11, 2013 Board of Zoning Appeals minutes, second by Mr. Macfee and with a unanimous voice vote the minutes were Approved.

Adjournment: The meeting was adjourned at 6:03 p.m.

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Shawnee County Planning Commission

AGENDA

Monday, December 9, 2013

A. Call to Order and Announcement of Hearing Procedure

B. Roll Call and Declaration of a Quorum

C. Approval of Minutes for November 12, 2013 Public Hearing

D. Communications

E. Ex parte Communications by Members of the Commission

F. Declaration of Conflict of Interest by Members of the Commission or Staff

G. Zoning and Subdivision Items

1. CU13/04 by Julia M. & Phil Castaneda to establish a kennel on property zoned "RR-1" Residential Reserve District and located at 8235 SW 1Oth Street in Mission Township.

H. Public Comment on Non-Agenda Planning and Zoning Items

I. Discussion of Planning Related Issues

J. Adjournment

Hearin Procedure

Welcome! Your attendance and participation in tonight's hearing is important and ensures a comprehensive scope of review. It is because of the significance of this proceeding that everyone understands the hearing procedure.

Each item appearing on the agenda will be considered by the Shawnee County Planning Commission in the following manner:

1. The Planning Department staff will introduce each agenda item and present the staff report and recommendation. Commission members will then have an opportunity to ask questions of staff.

2. Chairperson will then call for presentation by applicant followed by questions from the Commission.

3. Chairperson will then call for public comments in the following order: o Comments of those speaking in favor o Comments of those speaking in opposition

Each speaker must come to the podium and state your name and address for the record. The Chairperson reserves the right to establish a time limit for all speakers to afford everyone the opportunity to speak and in consideration of other items appearing on the agenda. At the conclusion of each speaker's comments, the Commission will have the opportunity to ask questions. The applicant will be given the opportunity for rebuttal and make concluding comments. The Chairperson reserves the right to allow additional testimony from proponents and opponents after all initial comments are made.

4. Chairperson will close the public hearing at which time no further public comments will be received. Commission members may then discuss the proposal and ask further questions of staff.

5. Chairperson will then call for a motion on the item, which may be cast in the affirmative or negative. Upon a second to the motion, the Chairperson will call for a roll call vote in which Commission members will then vote yes, no or abstain.

Each item appearing on the agenda represents a potential change in the manner in which land may be used or developed. Significant to this process is public comment, which affords the Commission with information essential for making a determination. Your cooperation and attention to the above noted hearing procedure will ensure an orderly meeting and afford an opportunity for all to participate. Please Be Respectful! Each person's testimony is important regardless of his or her position. All questions and comments shall be directed to the Chairperson from the podium and not to the applicant, staff or audience.

MINUTES OF THE SHAWNEE COUNTY PLANNING COMMISSION

Tuesday, November 12, 2013 Shawnee County Annex

6:00PM

Roll Call and Announcement of Hearing Procedure: Lynn Marolf, Chair, called the meeting to order, reviewed the hearing procedure, and asked for roll call to be taken.

Members Present: Lynn Marolf, Pat Tryon, Nancy Johnson, Christi McKenzie and Dave Macfee. With five members present, a quorum was established and the meeting was called to order.

Members Absent: Chris Bortz, Brian Jacques.

Staff Present: Barry T. Beagle, Planning Director; Anna Ortega, Zoning Administrator; and Joelee Charles, Administrative Assistant.

Approval of August 12, 2013, Public Hearing Minutes: Mr. Marolf asked if there were any changes. He stated Mr. Jacques was present at the meeting but his name was not listed. Ms. Johnson moved for approval of the August 12, 2013, public hearing minutes, seconded by Mr. Macfee and, with a unanimous voice vote, the minutes were approved.

Approval of September 6, 2013, Public Hearing Minutes: Mr. Marolf asked if there were any changes or additions. There were none. Mr. Macfee moved for approval of the September 6, 2013, public hearing minutes, seconded by Ms. McKenzie and, with a unanimous voice vote, the minutes were approved.

Communications: There were no communications by staff.

Ex Parte Communication by Members of the Commission: Ms. Johnson stated she had received a number of them from non-profits concerning the Special Events amendment.

Declaration of Conflict of Interest by Members of the Commission or Staff: There were no Declarations of Conflict of Interest expressed by members of the Commission or staff.

Zoning and Subdivision Items:

1. ACZR11/02 by Shawnee County Planning Commission to amend the Shawnee County Zoning Regulation to incorporate a new provision regarding Special Events.

Mr. Marolf said the item was to amend the Zoning Regulations to incorporate a new provision regarding special events. He requested to hear comments from the sub-committee. Mr. Macfee said there was a lot of public input over the course of two working group meetings. He said he appreciated all those who participated and thanked them. He said the sub-committee made some changes to the proposed amendment based on the feedback. Mr. Macfee said he would prefer Mr. Beagle go through the amendment step by step and cover the changes. He said he wanted to remind everyone why this process took place. Mr. Macfee said if you looked at the amendment, the intent was spelled out. He said they wanted to provide some regulations that hopefully did not infringe on property owners who wanted to enjoy their property but also protect neighboring properties. Also they wanted to ensure public safety needs would be addressed with larger groups. He said they tried to balance three really important objectives. Hopefully it was a balance for the general good.

Mr. Tryon, speaking as a member of the sub-committee, said they were presenting the document to the Commission as a product that wasn't the most perfect document but part of a process. He said there may be some changes necessary because a lot of it was based on a review process. They couldn't

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Tuesday, November 12, 2013

nitpick everything because it wasn't the time to do it. He said the committee felt this was the best product at this time for the process created. Mr. Marolf stated there were too many "what ifs" to cover all the bases.

Mr. Beagle stated he would provide a brief synopsis of sub-committee changes made as a result of two highly productive work sessions with members of the public. Everyone had the chance to speak, determine what was important, to make sure the terms were understood and how they would be applied. At the August 12th meeting, the Planning Commission chose to defer the item and form a working group of interested parties along with a 3 member sub-committee of the Planning Commission to hold meetings. Mr. Beagle stated two working group meetings were held on August 29th and September 1ih. He said the meetings were well attended and generated considerable comment. Following those meetings, the 3 member sub-committee held two meetings, on September 26th and October 10th, to review the working group's comments resulting in the revised document before the Planning Commission. He said he would go through each section in a rapid fashion to review the extent of the changes. The changes they suggested were as follows:

Section 32.00 Purpose and Intent- No changes were made from the August 12th draft.

Section 32.01 Special Event Defined - Proposed changes are as follows:

1. Total attendance was changed to read "spectators, participants, event management and staff, vendors and security". It was a minor change from "total participants" to "total attendance" so that total attendance includes those who actually "participate" in the events ..

2. At the work sessions, it was expressed that the total attendance numbers, defining Type 1, Type 2 and Type 3 events were too conservative. As a result, the sub-committee recommended that a Type 1 be changed from a maximum of 50 to 100 individuals; Type 2 be increased from 200 to a maximum of 400; and, Type 3 would be any event greater than 400 individuals.

3. The reference to an "admission or entrance fee" for Type 2 and 3 events has been replaced with "primarily for entertainment and amusement purposes". He said the replacement language has also been applied to Type 1 events. Mr. Beagle said what distinguishes a special event from a private affair was that a special event was designed to draw the general public to the property primarily for entertainment and amusement purposes. The qualifying factor was that it was an event to draw the general public to the event as opposed to a private affair. To eliminate confusion regarding admission or entrance fees and the manner in which they are collected, it was decided to eliminate "fees" as a qualifying factor since in any event what truly distinguishes a special event is that they are intended to draw the general public. This avoids the question of whether an event is an "event" in situations where participants pay in advance instead of a fee being collected at the gate. If the event is open to the general public, then it is an event subject to the Special Event regulations.

4. He said the hours of operation for a Type 1 event previously indicated that it could not extend beyond the hours of 7 a.m. to 11 p.m. It has changed to 7 a.m. to 10 p.m and would also apply to Type 2 events. Type 3 events does not include this restriction but could be a condition as a result of going through the public hearing process.

5. In regard to fund-raising and non-commercial events in conjunction with non-profit organizations, there was considerable time and attention given to whether the amendment was intended to apply to non-profits and treated the same as commercial events. It was the recommendation of the sub-committee that the proposed regulations would not apply to non-profit organizations. Therefore, any reference to fund-raising or non-commercial activities associated with a non-profit religious, cultural or educational facility was removed from the special event definition. The definition of special event excludes non-profit religious, educational or community service organizations. Ms. Johnson asked if an applicant would need to provide proof if they were a 501 (c)(3). Mr. Beagle said it would only be fair for an organization to confirm they are a registered non-profit entity.

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6. The August 12th draft specifically prohibited "off-road racing" as a Type 2 event. Mr. Beagle said the sub-committee did not feel that it was necessary to single-out a particular use regarding event type. He said that there were performance standards and criteria by which to evaluate the impact of a particular event and, therefore, it was not necessary to automatically exclude a specific event as a specific event type. It was the recommendation of the sub-committee to remove that prohibition of off road racing for a Type 2 event.

Section 32.02 General Requirements- No changes were made from the August 12th draft.

Section 32.03 Performance Standards - Mr. Beagle stated that consistent with the change in the definition of Type 1, 2 and 3 events, in particular Type 2 and 3 events, some changes were made to the performance standards. The August 12th draft indicated a Type 2 event would be subject to a public hearing held by the Planning Commission and they would render a determination. The sub-committee recommends that Type 2 events be subject to administrative review and approval based on demonstrate compliance with the performance standards and a public safety plan for reviewed and approved by the Public Works Department, the Sheriff's Office and applicable Fire Department. The Planning Director may approve a Type 2 event as submitted or grant it with conditions based upon if the applicant has demonstrated compliance with the performance standards and not result in offslte impacts that would be detrimental to neighboring properties. If the Type 2 request could not achieve compliance with the performance standards then it could be considered a Type 3 event and go through a more substantive process including going through the Planning Commission for public hearing review and approval.

The sub-committee simplified the process by making Type 2 events subject only to an administrative process. The applicant must demonstrate they are compliant with all the performance standards in order for a permit to be approved. Ms. Johnson asked if the Planning Director denied a request, could an applicant go to the Planning Commission and if denied by the Planning Commission then could they go to the County Commission. Mr. Beagle reviewed the definition of a Type 2 event. If the applicant could not demonstrate compliance with each performance standard as listed then they would have the ability to seek it as a Type 3 event subject to a public hearing review process. Ms. Johnson asked Mr. Beagle how many Type 3 events could be expected to come before the Planning Commission. Mr. Beagle stated he had no idea. Ms. Johnson asked if the applicant could appeal it to the County Commission if the Planning Commission denied the request. Mr. Beagle said there was an appeal process associated with the denial.

Mr. Beagle went over a couple other revisions made to the performance standards. He said there had been discussion about the Location standard and how it would be applied. If a property was in a flood hazard area or located on a heavy traffic street, those would be the potential grounds for denial. Given the flood plain issue, generally there would be time to respond to a flooding event. It was felt that these were not valid criteria and the sub-committee agreed to remove Location as a performance standard. He said the original draft established a perimeter Setback requirement of 50 feet. It has reduced to 30 feet by the sub-committee. From a property line or from a street right-of-way, there must be an open space buffer maintained of 30 feet. He said Overnight Camping was not an option with a Type 2 event but would be allowed with a Type 3 event. Also for a Type 3 event, a new Variance provision was added. Given the size of a special event with more than 400 people and the complexity associated with it, it could be that modifications or strict compliance with a particular performance standards would prove to be problematic. Instead of denying the request, the variance would provide the opportunity to at least consider a modification. It would be at the judgment of the Planning Commission whether to grant the change to or variance from that particular performance standard.

Section 32.04 Permit Procedure - Mr .. Beagle said the title was changed from Specific Requirements by Type to Permit Procedure which is a more accurate description of the purpose of the section. The

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pre-application requirement has been reduced from 4 months to 90 days in advance of the anticipated start date. When looking at the calendar, it was felt that would provide adequate time to review and go through the process and make any adjustments before the start of the event. The application would need to be submitted at least 70 days in advance. He said a Type 1 event would not require a special event permit but an applicant would be required to provide an acknowledgement indicating the start date, time and location of the event and that it will be compliant with 32.02 General Requirements and conform to the definition of a Type 1 event. The acknowledgement would show the applicant was cognizant of what their responsibilities were for a Type 1 event. Mr. Beagle said a Type 2 event would be subject to an administrative review process. A checklist would be produced that was consistent with the Performance Standards. The applicant would have to complete the checklist demonstrating compliance with each of the performance standards. If it can be demonstrated that the proposed event is compliant with each of the performance standards, it would be approved administratively by the Planning Director. Neighboring property owners would be notified following approval of the special event permit so they would be aware of it. He said that a Type 3 event was subject to a public hearing process and was streamlined somewhat so that the Planning Commission holds the public hearing and makes the determination to approve or disapprove. Property owners within a 1 ,000 foot radius would be notified of the proposal and have the right to comment. The Planning Commission's decision would be final unless appealed to the County Commission.

Section 32.05 Application Requirements - Mr .. Beagle stated the filing fee for a Type 2 event was reduced from $300 to $150 and a Type 3 event reduced from $700 to $300.

Section 32.06 Criteria to be Considered for Issuance of a Permit - Mr .. Beagle stated there are no changes from the August 121

h draft.

Section 32.07 Permit Requirements and Enforcement- Mr. Beagle stated the only change was the title to more accurately reflect the purpose of the section. Ms. Johnson asked about item 8 which covered the administrative penalties and asked who was going to decide what those were. Mr. Beagle said it would be dependent upon the permit type. For a Type 2 event, it would not exceed $500. Ms. Johnson asked who would decide the amount since it could be anything up to $500? Also she asked what would happen if the applicant did it again. She asked if it would still be $500 or would it be based on a sliding scale. Mr. Beagle stated there was no graduated scale based upon non compliance. He said there were legal remedies through the District Court seeking an injunction, etc. Hopefully if someone received a violation and they paid the fee that would deter any similar event in the future. Ms. Johnson stated she felt the amounts should be set at $500 for a Type 2 event and $1,000 for a Type 3 event to take the guesswork out of it. She said she felt they were putting the Planning Director in a bad position to be making arbitrary decisions. She said the police don't arbitrarily decide what fine someone was going to get. Mr. Tryon said the committee discussed it at length and counsel was present at the working group meetings. The general discussion was to tie it back to the fee. He said he didn't think that counsel had any objections to a penalty as long as it was determined equally. They were a little bit uncomfortable about Mr. Beagle making that decision. They were not sure what volume they would be dealing with. This particular issue may need to be revised later. Ms. Johnson stated it put the Director in a horrible position because when someone was given a $200 fine versus a $500 fine. Someone will be yelling discrimination or cronyism, etc. She said that would be the only item to change. She said it was an outstanding document otherwise. Mr. Macfee said he had no problem with the motion to change it. He said item 5 was a little contradictatory and it said the amount of the security deposit shall equal the amount of the administrative penalty fee assigned to the event and activity type. There was no wiggle room in that statement. Ms. Johnson and Mr. Beagle agreed. He said there was also one change not mentioned. It was raised that there was no allowance for a rain out day. They did make that change to allow the applicant to choose a rain day in case of inclement weather. Mr. Beagle said they did make allowance for an alternate date should the primary date be rained out. If the

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alternate date was also rained out, then the applicant would have to go back through the process to get approved for a new date. Mr. Macfee stated it was on page 9 and said the applicant may declare one alternate date for the event. Ms. Johnson asked if the Sheriff's office had any problem with the amendment and said she noticed they attended the meetings. Mr. Beagle said he was glad they were there to participate. They said that public safety needed to be incorporated into the special event process. Mr. Marolf asked if there were any more questions or comments and said they would move to public comments.

Mr. Marolf said there weren't as many people present so they would deviate from the norm. He said he knew that some people have things about this they liked and some things they didn't. He said rather than having people speak in favor and opposition, anyone could come up and speak and could make comments either way. He stated there would be a four minute time limit to speak but would be flexible if needed. Mr. Marolf opened the floor for public comments and asked for people to sign in. Ms. Johnson asked if the amendment would need to be approved by the County Commission. Mr. Beagle said that it would.

Mr. Ken Sock, 3236 SE Shadybrook Lane, Tecumseh, KS 66542. • Thought it was a good document. • Participated in the working group. • Concerned about the notification process of including only property owners within 1,000 foot and if

an event was held in the rural part of the County, 1,000 foot wasn't very far. • Thought it should be changed to %or Yz mile. • Animals and other things could be affected. • Asked how the number of participants would be tracked and what the recourse would be if the

number was higher.

Mr. Marolf stated the 1 ,000 foot notification radius was based on statute. He said the problem with extending it was there could be instances where the event could be close to a large neighborhood where a large number would need to be notified. Mr. Sock stated if it was located in a rural area, there might not be as many neighbors notified. Mr. Marolf said 1,000 foot was required for any notification and why it was used. He said he fully understood why Mr. Sock thought it needed to be more. Mr. Marolf asked Mr. Beagle how the number of people would be monitored. He said he didn't know if there was a way to do that. Mr. Beagle stated there was not a mechanism in the amendment. There wasn't going to be a County official standing at the gate with a clicker to count the participants and stop them when they went over the set number. He said that was where working with the applicant up front and scrutinizing the application as best as they could to make the best guess at the number to be expected for attendance. If it was exceeded, that would be just one of those things where it was exceeded. He said he wished he had a better answer and how they could prevent it. He didn't know if any way to do that. Mr. Sock said they would have to deal with it on an occurrence basis. Mr. Beagle said he thought there was one thing that wasn't in the draft and that was something about attendance records. That would be cumbersome too for a promoter or operator to keep track of the numbers. If they would come back for their second event, they could be asked what the attendance was on the first event. He said that could be one way of tracking it and see if there were any adjustments that would have to be made. He said he didn't know if there was anything they could do to prevent it in the field once it was already permitted to assure that the numbers were not going to exceed a certain amount. Ms. Johnson stated there were so many things that went into a special event and the factors that could change the outcome. She said she couldn't imagine having someone there standing at the entrance with a counter. Mr. Sock said if it just became completely obvious that an event was exceeding the set number. Mr. Marolf said it was a definite concern. Mr. Beagle stated he would fully expect a complaint and when they came in for the next event that would be highly scrutinized. If the neighbors knew it was going to be a Type 1 event and it ended up being a Type 2, the Planning office would hear about it.

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Mr. Tryon said he thought the numbers fell along with the rest of the criteria. The criteria set were to meet a certain number whether it was public safety or the number of restrooms. If the numbers for the event was going to be substantially over, the other requirements would not be satisfied to provide the facilities. It should be pretty evident that they didn't meet the criteria. If they would apply again, they would be on the wrong side of an evaluation. Mr. Tryon said it was going to be obvious if there were complaints involved and obviously over the numbers. There would be other problems too. He said the numbers were going to tie to other things within the criteria and that was what the criteria were for. Ms. Johnson mentioned the County Stampede which has been an event that has grown. She said an event may start at a Type 2 and because of its popularity may turn into a Type 3 as it grew. Mr. Beagle stated as events were held, an adjustment may need to be made. Mr. Marolf said, if there were issues, the public would inform the Planning office.

Mr. Brad Davenport, 8049 SE 291h St., Tecumseh, KS 66542.

• Commended and thanked the committee for their work. • Liked the document. • After a group had repeated an event, didn't think the process would be so restrictive. • Commented on the surety bond referenced on page 9, item 5. Said he thought the fine should be

proportional to the offense. • If it was a minor offense, he didn't think the person holding the event should pay a minor fee instead

of losing the whole amount.

Mr. Marolf asked about the comment if someone had applied before there shouldn't be as many restrictions when they reapply. He said they would still need to meet the same criteria. Mr. Davenport said if an applicant had repeatedly held an event, he asked if they still had to complete the whole process each time. He asked why if the event would be the same year after year. He thought if an organization or entity proved themselves, they should be able to say they were going to repeat the event as they did before and simply the whole process. Mr. Marolf stated they would still have to go through the application process. Mr. Davenport said if an applicant held an event repeatedly without problems, everyone shouldn't have to spend the same amount of time. Mr. Marolf said that after someone has held a few events, then it should be easy for them to complete the process.

Mr. Ed Peck, 3736 SE Stubbs Road, Tecumseh, KS 66542. • Said with having no document a few months ago, the committee had done a good job. • Said it was quite evident that part of the document was set out so that everyone would have rules

and regulations to follow. • Also part of the document said it was designed to help protect the neighbors from events that may

not be in accordance with what they would like to have in their neighborhood. • Asked about the change made on the setback from 50 feet to 30 feet and why it was reduced.

Mr. Tryon said the sub-committee addressed the setback at length. He said it was common for a general setback from a public right of way to be 30 feet. That was why they changed it from 50 to 30 and it was based on a number of activities. So rather than trying to distinguish between Type 1, Type 2 and Type 3, the sub-committee settled at 30 feet based on that type of activity knowing that a setback may be for noise, lights or any number of activity that they couldn't control. · So, 30 was based on that general building setback rule as a basis. But they also understand that some activities may be closer than that. There was discussion if they needed to do that then they could go to a different type of event or go through the variation process included in the Type 3 event. Mr. Macfee stated there was some push back from people who asked why there should be any. In their discussions, knowing that a standard building setback was 30 feet, it was a compromise. Mr. Peck encouraged them to rethink it because when you were talking about a setback, you were normally talking about a setback in the neighborhood. But, if you were talking about noise, lighting, etc., he thought they could have different

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slant on things and if you had things that could be disruptive to neighbors as opposed to a neighborhood setback of 30 feet. Mr. Macfee said he appreciated the comments. He said it was a work in progress. Time would tell if any changes would need to be made. Mr. Peck asked them to take it into consideration. Mr. Beagle stated that no matter what the setback was, whether 30 or 50, it was not going to take away all the noise. It was an attempt to provide some kind of buffer between the event or activity and observe a certain minimum setback. It was never intended to be a complete elimination of impact extending beyond the property as it affected neighboring properties. He said incorporating a setback requirement was not to eliminate the possibility of retarding noise, lighting or anything else altogether. It was meant to provide a spatial buffer between the event and neighboring properties. It was never seen to eliminate all those impacts on neighboring properties.

There were no additional speakers so Mr. Marolf closed the public hearing. He asked if there was any discussion from the Commission.

Ms. Johnson moved on Page 10 of 10 of Article 32, item 8, items a and b, to remove the following: "a sum not to exceed" and replace it with "the sum of". Mr. Macfee seconded the motion.

Mr. Tryon stated it was a long process but the process worked in this case. He said it was not a perfect document but the result of a good process. He said he would be voting in favor of the proposal and amendment.

Ms. Johnson said everyone should be complimented. She said they started 3 months ago with nothing. She said they were all easier editors than they were writers.

Mr. Tryon said some merit should be given to the Chairman of the sub-committee who was not present. He did an .excellent job with the meetings and the process.

Mr. Marolf thanked the three Planning Commission members who were on the sub-committee. He appreciated it when he asked them to work on it and they all stepped up. It was a big project. He said they came up with some good ideas and good changes. A Jot of thought went into it. He said they should all be complimented.

Mr. Macfee said the fines were not unreasonable. He said if someone left trash after an event, they wouldn't be fined. Mr. Beagle said it would make the property owner responsible.

Mr. Tryon said the document would be much different if there was a staff that Mr. Beagle could assign to it. The document was a result of a very limited staff.

Mr. Macfee said it was good that the Commission had to engage in the process. He enjoyed the process. This was imposing a big change to the zoning regulations. It was good that it didn't just fall on Planning staff but also involved the public.

Ms. Johnson said she would like it to be placed back on the agenda in a year to discuss how it was working so it just doesn't become a dormant document. She said she really thought they needed to come back and look at it to see if it worked or maybe they need to look at setbacks or other items. Mr. Marolf said that Mr. Davenport's and Mr. Peck's concerns were definitely things that they would have a better idea. Ms. Johnson said they may never review a Type 3. Mr. Beagle stated he hoped they would. He thought that cultural events would be good and be good for the population and created variety. Ms. Johnson said it did merit being relooked at in a year.

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Mr. Beagle asked Ms. Johnson for clarification on her motion that it was an amendment. Ms. Johnson agreed.

Mr. Marolf stated there was a motion and a second on the amendment to change the fees and asked for a roll call vote. With a vote of 5-0-0 the amendment to change the fees was recommended for Approval.

Ms. Johnson moved for Approval of the proposed Article 32, Special Events amendment; second by Ms. McKenzie. Mr. Marolf asked if there was any discussion on the motion and if everyone felt comfortable with a vote. There were no objections. With a vote of 5-0-0 the Special Events amendment to the Zoning Regulations was recommended for Approval.

Ms. Johnson asked when it would be reviewed by the County Commission. Mr. Beagle stated it would come before the County Commission on December 2.

Public Comment on Non-Agenda Planning and Zoning Items

Mr. Beagle said he wanted to briefly discuss the strategy for applying the additional funds provided to the Planning Department for 2014. He said he has had some brief conversations with the three commissioners and received varied viewpoints about it. He said he crafted a white paper defining the community visioning process and also the community survey. He said he will be sending them to the County Commission shortly and hoping to get them to endorse those processes and allow us to go out for RFP to get those processes under way in 2014. He said he would send the white papers to the Planning Commission and would appreciate their comments. He said he wanted to provide a brief comment as to something he mentioned at the Planning Commission breakfast meeting as to their 2013 budget. He said they were over expended on their 2013 budget in the personnel area. That was only because of certain actions that were taken that had an impact on the budget for which for one we were not aware of those changes and resulting in the shortfall. He said he had a conversation with the County Commission Chair about it and hopefully they can transfer $7,000 into the budget to cover that shortfall. He said they had no control over the personnel side. He said he couldn't make pay adjustments, demotions, promotions and couldn't grant increases. There were decisions that unfortunately were made beyond their office that impacted their budget resulting in the shortfall. They have identified and were working hard to identify the source of the shortfall. Once they discovered it, they immediately started working to get it taken care of. At this point, unless they have a transfer, there may not be a Planning Commission meeting in December. He said hopefully the County Commission would address the deficiency shortly. As far as 2014, they were in great shape and back to normal again. Ms. Johnson asked why there wouldn't be a meeting in December. Mr. Beagle stated they wouldn't have any money to pay people. He only wanted to mention it because the Planning Commission was responsible for offering a recommendation to the County Commission with regard to their annual budget. Since they were experiencing this shortfall, he at least wanted to bring it to their attention so that they were aware of it.

Discussion of Planning Related Issues

There were no comments on Planning Related Issues.

Adjournment:

Ms. McKenzie moved to adjourn, seconded by Ms. Johnson. A unanimous voice vote declared the public hearing be adjourned, which was at 7:15p.m.

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..

a SHAWNEE COUNTY

SHAWNEE COUNTY

PARKS & RECREATION

JOHN E. KNIGHT

DIRECTOR 3137 SE 29TH ST.

PARKS~RECREATION TOPEKA, Ks 66605-1885

(785) 251-2600 john.knight@snco. us

December 2, 2013

TO:

FROM:

RE:

Board of Commissioners Shawnee County

John E. Knight, Directo~ Parks & Recreation

Cancellation of Copier Contracts

Board of Commissioners acknowledgement of Parks & Recreation cancelling four ( 4) copier contracts is requested. No formal action of the Board of Commissioners is required to cancel the contractual arrangements. The copiers being cancelled and the locations affected are listed below.

Due to the 2014 Budget reductions, Parks & Recreation will be canceling four ( 4) copter contracts at the following locations: Rice Community Center C522-2011. There will no longer be a copier at this facility. The

removal of this copier will affect Recreation Division staff operating programs at the center. This work and product will have to be accomplished elsewhere affecting efficiency. Similarly the East Topeka Senior Center, as part of their rental agreement was allowed access to this copier for their operations. Copies for senior scheduling and program information will have to be produced and paid for by the East Topeka Senior Center at a different location. The elimination of this contract will save the department approximately $300 annually, not considering the additional staff time.

Adaptive Recreation C238-2012. There will no longer be a copier at this office facility. Recreation Division staff, to make copies will have to close the office and travel to the Creative Play Office, several blocks away to produce copies. The elimination of this contract will save the department approximately $1,093 annually, not considering the additional staff time.

Recreation Building C3 8-2011. The private contractor, as part of their agreement with Shawnee County was allowed access to this copier for their operations. Copies for Creative Learning Adventures will have to be produced and paid for by the private contractor at a different location. Recreation Division staff operating summer day camp

Athletics Office

programs will have to go to a different location to make copies for parent information, schedules, art copies, health forms, etc. The elimination of this contract will save the department approximately $775annually, not considering the additional staff time. C51 7-20 11. There will no longer be a copier at this office facility. Recreation Division staff (Athletics), to make copies will have to share the copier located upstairs and jointly used by Community Center staff. The shared copier will cause extra copy totals to the Center copier which will eventually increase the cost of that contract, and loss of efficiencies as staff schedule access to the copier. The cancelled copier produces league information, meeting notices, parent information, rules and regulations, schedules, etc. The elimination of this contract will save the department approximately $2,134 annually, not considering the additional staff time.

The elimination of these four (4) contracts will save the department approximately $4,302 in direct costs annually. The costs associated with the loss of efficiencies were not factored into this amount.

JEK/gcl RL

TO: Board of County

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-233-8200, Ext 4155 Fax 785-291-4912 Website: http//www.snco.us

MEMORANDUM

200 SE 7th Street • Room 107 Topeka, Kansas 66603-3963

I\ FROM: Cynthia A. B{5k, Cou ty Clerk

RE: Litigation

DATE: December 4, 2013

Please acknowledge receipt of Summons in the following case in the District Court of Shawnee County, Kansas:

CASE NO: 13C001350 Bank Of New York Mellon FKA aka Bank of New York Trustee vs. Board of County Commissioners of Shawnee County et. al.

which was received in the office of the Shawnee County Clerk and forwarded to the County Counselor on this date.

Attachment

13'3 2 9 0 0 3 6 7 personal service by sheriff DISTRICT COURT OF SHAWNEE COUNTY KANSAS

200 East 7th Topeka, Kansas 66603

Division 07 Chapter 60

Case Number 13C 001350

BANK OF NEW YORK MELLON FKA AKA BANK OF NEW YORK TRUSTEE Plaintiff 1

vs.

BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY Defendant 4

SUMMONS

To the above named Defendant, You are hereby notified that an action has been commenced against you in this court. If you wish to dispute the claim, you are required to file your answer to the Petition with the court and serve a copy upon:

SHAWN SCHARENBORG KOZENY & MCCUBBIN LC 12400 OLIVE BLVD SUITE 555 ST LOUIS, MO 63141 Attorney for Plaintiff 1

Within twenty-one (21) days of service upon you. If you fail to do so, judgment by default will be taken against you for the relief demanded in the Petition. Any related claim which you may have against the plaintiff must be stated as a counter claim in your answer, or you will be barred from making such claim in any other action.

Dated 25 November, 2013

Official Seal of the District Court

Shawnee County, Kansas 29 January MDCCCLXI

1332900367 CKL PG 2

Angela M. Callahan Clerk of the District Court

By G83CAB53JJ Deputy Clerk

Shawn Scharenborg, KS # 24542 Sara Knittel, KS # 23624 KelliN. Breer, KS # 17851 Kozeny & McCubbin, L.C. (St. Louis Office) 12400 Olive Blvd., Suite 555 St. Louis, MO 63141

·Phone: (314)991-0255 Fax: (314) 567-8006 K&M File Code:ROSDOBOA

r : ~·c n -o Y c L E r:~·r(. K S. DIS T R I CT C U U r\T

THil\0 JUOICI:;L OIST. TOPEKJ\, KS

ZO !3 NOV 2 2 A q: 4 3

IN THE DISTRICT COURT OF SH~WNEE COUNTY, KANSAS

THE BANK OF NEW YORK MELLON FKA THE BANK OF NEW YORK,AS TRUSTEE FOR THE CERTIFICATEHOLDERS OF CWABS INC., ASSET-BACKED CERTIFICATES, SERIES 2007-5,

Plaintiff,

vs.

Douglas G Rosencutter Serve at: 1900 Northeast 54th St Topeka, KS 66617

Roxanne K Rosencutter Serve at: 1900 Northeast 54th Street Topeka, KS 66617

case No. \ 3U3[v Div. No. _]_.___

State of Kansas, acting through the Department of Revenue, Office of the Attorney General Serve at: 2nd Floor, Memorial Hall 120 Southwest 1Oth Ave Topeka, KS 66612

The Board of County Commissioners of the County of Shawnee, Kansas Serve at: 200 E 7th, Room 1 07 Topeka, KS 66603

111111111 ~tllllllllllllllllllllllllllllllltltlllllllllm 111111 * K M 8 5 4 3 4 8 1 K M •

2

Unknown Occupant Serve at: 1900 Northeast 54th Street Topeka, KS 66617

Defendants.

Petition Pursuant to K.S.A. Chapter 60

PETITION FOR FORECLOSUR[: OF MORTGAGE

COMES NOW, Plaintiff, THE BANK OF NEW YORK MELLON FKA THE BANK OF

NEW YORK,AS TRUSTEE FOR THE CERTIFICATEHOLDERS OF CWABS INC., ASSET-

BACKED CERTIFICATES, SERIES 2007-5, and for its cause of action against the Defendants

states as follows:

1. Plaintiff is a corporation duly organized and existing by virtue of law.

2. Venue is proper in this District by way of the subject matter, i.e., the foreclosure of a

mortgage on certain real estate located in the County of Shawnee, State of Kansas.

3. On or about February 15, 2007, Douglas G Rosencutter, [hereinafter "Borrower(s)"]

borrowed money from, executed and delivered to Countrywide Home Loans, Inc. dba

America's Wholesale Lender, a Note, payable in monthly installments, in the original principal

sum of $389,500.00, together with interest as stated. A true and correct copy of the Note is

attached and incorporated by reference as if fully set forth as Exhibit 1.

4. As a part of the loan transaction and in order to secure payment of the Note, Borrower(s)

and Roxanne K Rosencutter executed and delivered to Mortgage Electronic Registration

Systems, Inc. as nominee for Countrywide Home Loans, Inc. dba America's Wholesale Lender,

a Mortgage of the same date upon the following described real estate:

I ~IIIII! 111111111111111111 1111111111 1111111111111111111111111111 • K M a 5 4 3 4 a 1 K M *

3

SHAWNEE COUNTY

PARKS~RECREATION

December 5, 2013

TO:

FROM:

RE:


John E. Knight, Director Parks and Recreation

Public Hearings-Forbes Golf Course

SHAWNEE COUNTY PARKS & RECREATION

JOHN E. K!'>ilGHT

DIRECTOR 313 7 SE 29m Sr.

ToPEKA, Ks 66605-1885 (785) 251-2600

[email protected]

Board of Commissioners acknowledgement of the scheduled Public Hearings regarding alternate uses of Forbes Golf is requested. Forbes Golf Course is on Federal land and leased to Shawnee County by the National Park Service.

Shawnee County's use of this property is restricted by a Program of Utilization (POU) implemented many years ago for the property known as Shawnee South Community Park. The golf course is an integral part of the POU and any changes to this use requires the POU to be amended and approved by the National Park Service.

It is my intention to hold three (3) public hearings, suggested by the NPS, to gather public input on the re-pwposing of the course to other recreational iuses. The Public Hearings have been d~ed~ • December 12, 2013 I :OOpm Velma K. Paris Community Center December 18,2013 5:30pm Shawnee County Parks & Recreation

Advisory Board Meeting (City Council Chambers)

December 19,2013 9:00am Board of County Conunissioners (Shawnee County Courthouse)

JEK/gcl

Table of Contents:

Fund

Special Liability

0

0

0 0

0 Totals

Summary of Amendments

Attested date: ____ _

County Clerk

Assisted by:

Address:

Email:

Amended Certificate

For Calendar Year 2013

To the Clerk of Shawnee County, State of Kansas

We, the undersigned, duly elected, qualified, and acting officers of

Shawnee County

certify that: (I) the hearing mentioned in the attached publication was held;(2) after the Budget Hearing this Budget was duly approved and

adopted as the maximum expenditure for the various funds for the year.

2013

Amended Budget

Amount of Adopted

Page 2012 2013

No. Tax that was Levied Expenditures K.S.A.

75-6110 2 125,000

xxxxxxxxxx 0 125,000

3

Govemmg Body

Page No. I

StoreofJ; Amendment

2013

Proposed Amended

2013

Expenditures

905,857

905,857

Shawnee County

Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center

320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641

785-368-2200

MEMORANDUM

December 2, 2013

TO: Board of County Commissioners

FR: Sheriff Herman T. Jones

RE: Deputy Training Reimbursement

The Sheriff's office has recently hired a deputy who was previously employed by MTAA. He attended KLETC while employed with that agency. According to the terms of employment, if employee leaves for another position within one year of completing training those expenses incurred will be reimbursed to the MT AA. The Sheriff's office will be paying the $10,474.07 expenses from budget funds.

Please place this on the Monday, December 9, 2013 consent agenda.

Sincerely,

Herman T. Jone Shawnee Cou y Sheriff

C;

-------------------------------------------

METROPOLITAN TOPEKA AIRPORT AUTHORITY

TOPEKA REGIONAL I BILLARD AIRPORT AIRPORT & BUSINESS CENTER

August 22, 2013

Sheriff Herman T. Jones Shawnee County Sheriff's Department 320 S. Kansas Ave, Ste. 200 Topeka, KS 66603-3641

RE: John O'Grady

Dear Sheriff Jones,

Administrative Office

John O'Grady has been employed as a Police/Fire Officer with the Metropolitan Topeka Airport Authority Police and Fire Department since February 22, 2012. Unfortunately, he recently submitted a letter of resignation to be effective August 16, 2013. Mr. O'Grady has been a good officer during his employment and, although we understand his desire to move on in his career, it is never easy to see good people leave.

During his time of service, Mr. O'Grady attended KLETC from July 23, 2012 and graduated October 26, 2012 upon receiving his state certification. It has come to my attention that Mr. O'Grady has accepted a position with your agency and began employment August 19, 2013.

In accordance with K.S.A. 74-5609a{b), the Metropolitan Topeka Airport Authority requests that it be reimbursed for its expenses for the period of July 23 through October 26, 2012 while Mr. O'Grady attended KLETC. The breakdown of expenses is as follows:

Salary { 160 hrs @ $13.26/hr + 400 hrs @ $13.79 /hr) FICA {7 .65% of gross pay) Unemployment Ins. {.10% of gross pay) Health/Dental Ins. {3 mos. Premium) WI-Disability Ins. (3 mos. Premium) Workers Comp ($2.29 per $100 gross pay)

Total

$7,637.30 584.28

7.64 1,483.56

25.50 174.90

$10,474.07

If you have any questions please feel free to contact me at (785) 862-2362.

Eric M. ohnson President/Director of Airports

:ct

Metropolitan Topeka Airport Authority

Topeka Regional Airport & Business Center, Bldg. 620

PO Box 19053, Topeka, KS 66619

Phone :: 785.862.2362 I Fax :: 785.862.1830 mtaa-topeka.org

------------------------------------------------------------------------------------------------,

2012 Kansas Statutes 74·5609a. Tuition; reimbursement of tuition. (a} The law enforcement training center is authorized to

charge tuition for each railroad policeman, each employee of a tribal law enforcement agency, each horsethief reservoir benefit district law enforcement officer and each school law enforcement officer enrolled in a course at the training center. Such tuition shall not exceed the training center's average operating cost per trainee. Tuition charges authorized by this section shall cover the cost of room, board and all necessary instructional supplies and material for any railroad policeman or school law enforcement officer attending the law enforcement training center.

(b) Any city, county or state agency which commences employment of a police officer or law enforcement officer within one year of the time such police officer or law enforcement officer has completed a course of instruction at a state or local law enforcement training school shall reimburse the city, county or state agency which paid the tuition for training such officer. This reimbursement shall include the amount of the tuition paid, the officer's salary and travel expenses and any other expenses Incurred which were incidental to training such officer.

History: L. 1982, ch. 322, § 5; L. 1987, ch. 277, § 5; L. 1996, ch. 256, § 17; L. 2010, ch. 42, § 6;july 1.

To: Board of County Commissioners

From: Michele Hanshaw, Purchasing Specialist ,M \\,_ Betty Greiner, Audit Finance Director \\ Y\ '

CC: Tom Vlach, Public Works Director

RE: CONSENT AGENDA Emergency Purchase

Date: November 26, 2013

Discussion:

Shawnee County

AUDIT -FINANCE OFFICE Suite 201, Courthouse

200 SE 7th Street Topeka, KS 66603-3903

Requests were received for approval of an emergency purchase. The product or services are as follows:

J. Warren Company Repair to a traffic signal at 77th and South Topeka Blvd

Recommendation:

Approve the payment for services from this vendor.

fax 785-291-4941 phone 785-233-8200 Ext 4305

PRIOR AUTHORIZATION FORM

lNS'l'~'{}C'l;'J;QlifS; Submit. fo):'QI ~;n. d).iplic~te to: ShawPee County, Audit-F~nap.qe ~;~.nd Purchasing, 200 SE: '7th1 Room 201, Shawnee county Courthouse, Topl;lll::<:\.1 :{Can~;~as 661504

Acquisition in the amount of $12,085. b.O is requested for:

( ) Sole Source ( ) Interagency ( ) Off Contract Purchase ( ) D~legated. Autb:or~t:y

(X) Emergendy - an urgent and unexpected requirement where health a.n:d public 13al:~tY ol:.' the t:;c;i~i:lel:>,raticili of p1,.il:)lio resources .b a risk.

Venoor: (J·. Warren Company

Address~ .3327 SE 21st Street'; Topeka.., KS F;6607

Has the vendor ever been an emp],qyee of th.e shawnee Co"UI;tty? Yes___ No ~x If; yes, please e~plain the nature of the employment and period of service.

l, Des0:ripbion o:t: ~tetial <:>r l:)ery;ioe: Back on September 30; 2013 a truck driver for a contractor who was working in the vicinity of sw ?7tl'J l)treet a:qc;i Sol,.ith 'l'o:Pe:k:a .Bo\llevar<.i left the bed . his truck up and hit the mast of our traffic signal at that location, which. caused some significant da~ge to the sigp.<tl and, !'lignal fo:u,ndation.. (See att.ached e"'rnail of 10'-1~1:3}, . Due to t::he urgency of the repair, .SCDPW had an evaluation of the situation conducted immei;liat,eiy .;l.nd a bri¢f set of r¢pai;r d;rawings and .bid specifications developed; SC!OPW then requested bids from the two local dompan:ies that perform signal repair work. The :;I,o\'1 bid Wi3.S £3ubmi tt.ed py J. warren Com'pap.y, J:nc. for a lump sum amount of $~2, 08.5. Otl (The attached invoice is only for the fo'ql'l,c:l,ati<:n"i repair work). When thE! U\i!W si~na.ll.!last arriVE!B, J, Warren will install it. This request is f'or the entire bi.d a:!Jl.ount, with $~t~46.7S '1:.0 l:>E! pait;;i immediately and the remaining balanoe to be paid upon J. Warren's com:pl(i!tio:n q~ the mast insta~bt:ion.

A cla,im wiil l>e filed. witll. tbe contrac:tor•s insurance carrier f<:Jr reimbursement of all costs associated with the damage evalua:t~op., pian deVelci,Pril!=Pl;. <ift<:l repair ... aoweve;r;, the i:nit.ial pay(nent of these costs will come from the Special Highway .FUnd (Account #2780000 2040)

2. sole. source only - Explain why t}le reco.rnrnend.e6 ven(io'r ;l.i:i the only one qualified to provide t:he regueste4 service(:! at the ex:clusion of all others, i.e. , wh<tt tnakes this vendor uniquely qua+Hied?

3. Sole :Sburqe only - O¢scx:;ib¢ the rel';eax:ch that has been doll)Pleted to insure that no other comPetition exists (nature of work ·to be completed1 names of ven.do:ts contacted who are "Uilal;>i.e to pe;rtortn f!ervi.ce, .etc.);

4. S.ole source only Have you requested an agency contract with V'el:\dpx at. a«Y time during the Past twelVe months? ;(es ·N:q J::f ye~:~, please explain .the nature of the service. and the amount agreed to be pai'd.

-·1-"---i!-~""":~ .... -- .............. _;...,-!"""----.--'"""'-~ ..... -~ ..... ~------:....-;...--------------'\"""'-------------------·------------------'-------PEE'AATMENT USE ONLY

Department Name: PublioJ9orks Telephone: 251~6077

Agency Approval t ~~«rp • C.. \J~ i ()\(¢~~ (Signature and Title)

AUDIT~FINANCE PURCHASING UsE ONLY

Approved by: ............. A:::._..~'---;7~=t:::z=:::.-=c/0=·=-"",_-o-;.a:-::~::::-'=-=--=·~~· TRATQR, AT.JDIT-F

(ReviseQ. 4/2/.12)

J. WARREN COMPANY, INC.

3327 SE21STSTREET TOPEKA, KANSAS 66607 PHONE 1-785-235-9944 FAX 1 "785-235-8404

Bill To

SHAWNEE COUNTY

Description

TRAFFIC SIGNAL REPAIR AT GARY ORMSBY DRIVE

Qty

~_},~7~n ltjnjo RI7.7Jo5

0.55

Invoice Data Invoice#

1111212013 2013-61

Project No. Project Name

GARY ORMSBY DRIVE

Rate Amount

12,085.00 6,646.75

I I'

Sales Tax (8.8%} $0.00

Total $6,646.75

Vlach, Tom

From: Sent: To: Cc:

Subject:

Vlach, Tom Tuesday, October 01, 2013 11:24 AM Buhler, Shelly; Archer, Bob; Cook, Kevin Morgan, John; Greiner, Betty; Hanshaw, Michele; Flanagan, Tom; Rezac, Jane; Matt, Stephanie 77th & South Topeka Traffic Signal Damage

Commissioners- Yesterday afternoon a dump truck working down near 771h & South Topeka Blvd apparently left its bed

up and hit our traffic signal mast at that location causing some pretty significant damage. We have a structural engineer evaluating it to determine the extent of the damage to the signal foundation as well as someone coming to look at the

welds in the mast arm.

We were able to find out who the driver was (an employee of King Construction), so we will be able to file a claim against their insurance. We will be doing any necessary evaluation/repairs via an emergency purchase.

Regards,

Tom C. Vlach, P.E. Director of Public Works/Solid Waste County Engineer Shawnee County, Kansas {785)-251-6077

1

Date: December 3, 2013

Shawnee County

Department of Public Works

1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867 785-233-7702 FAX 785-291-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS

COUNTY ENGINEER

MEMORANDUM

To: Board of County Commissioners for CONSENT AGENDA

From: Thomas F. Flanagan, P.E. ~ .... ~ Y }~ ~ Deputy Director ofPublic Works J

Re: Right-of-Way Acquisition SW 29th Street: SW Indian Hills Road to SW Urish Road Project No. S-701002.00

Public Works has reached agreement with the property owner listed below for right-ofway necessary to construct the above referenced project.

Public Works requests authorization to pay the settlement amount listed below.

Owner Item Tract No. Value

United Methodist Homes, Permanent Easement and Temporary Construction 6 $785.00

Inc. Easement

United Methodist Homes, Permanent Easement and Temporary Construction 7 $21,885.00

Inc. Easement

Funding Source: Funds transferred from GL 36IFOOO I JL391000000 Road & Bridge Federal Projects to GL 36IFOOO I JL 302070102

The financial impact ofthis request is an expenditure in the amount of$22,670.00. No detrimental budgetary implications are anticipated as a result of the approval ofthis request.

attachment

Shawnee County Health Agency 1615 SW 81h Avenue- Topeka, Kansas 66606-1688

Ph. (785) 368-2000 Fax (785) 368-2098 www.shawneehealth.org

Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center

December 3, 2013

TO: Board of Commissioners Shawnee County

FROM: Alice Weingartner ,J\ J Director - Community Health Center

RE: Federal Section 330 Service Area Competitive Grant Application

Action Requested: Approval to submit a competitive application for Federal 330 grant in the amount of $762,600 per year for the grant period May 1, 2014 through April 30, 2017.

Shawnee County Health Agency is requesting that the Board of County Commissioners approve the application for a Service Area Competition grant to continue to provide primary care services. The application is submitted to the Bureau of Primary Health Care (BPHC) of the Health Resources and Services Administration (HRSA). The funding includes designation as a Federally Qualified Health Center (FQHC) which qualifies Shawnee County to receive enhanced Medicaid rate, Federal Tort Claims Act status, and other federal funding opportunities available only to FQHCs.

Attached to this request are the following documents for your review:

• Abstract • Staffing Profile • One-year Budget Justification • Form 3: Income Analysis

The full 145+ page grant application is available for your examination in our office.

The Community Health Center Governance Board approved today the application for submission. The application must be submitted to HRSA through the Electronic Handbook (EHB) by December 18, 2013.

AW/klw Attachments C: Allison Alejos, Director- Local Health Department

Tamara Copeland, SCHA Finance Officer Betty Greiner, Shawnee County Finance Officer Robert Thorn, CHC Board Chair

Leading the way to a healthier Shawnee County

Shawnee County Grant #H80CS00522

Abstract Service Area Competition (HRSA-14-027) Shawnee County, Topeka, Kansas 1615 SW 8th Ave. Topeka, KS 66606-1633 785.251.2039 (office) 785.251-2098 (fax) Alice Weingartner, Director Email address: [email protected] Web site: www.shawneehealth.org !J.S. Congressional Districts in Service Area: Kansas- 2 CHC (330e) Funding Requested Current CHC (330e) grantee

Shawnee County, together with the Co-Applicant Shawnee County Community Health Center Board, has served as a Federally Qualified Health Center since 1993. The Shawnee County Health Agency (SCHA), which provides both Community Health Center and Health Department services, has a mission statement reflecting the organization's commitment to the community: Dedicated to promoting and protecting health in the community, with a vision of leading the way to a healthier Shawnee County.

SCHA serves residents of Shawnee County by operating three free-standing clinic locations in Topeka, Kansas. These sites are all located close to members of the target population, which are low income (below 200% of the Federal Poverty Level) individuals and families. According to the U. S. Census Bureau 2009-2011 population estimates, of the 173,686 residents of Shawnee County, 34.2% are low income, as compared to Kansas, 32. 7%, or the nation, 34.1 %. These 59,432 residents are considered the target population for SCHA's comprehensive health care services.

Shawnee County has a designated Medically Underserved Area in East Topeka, as well as Health Professional Shortage Area designations for low income primary medical care and dental health. The service area faces multiple barriers and health disparities. According to Kansas County Health rankings, Shawnee County is ranked 70th ofthe 102 Kansas Counties ranked (as found on www.countyhealthrankings.org,). Major health issues include a prevalence of diabetes, high blood pressure and cigarette use-unfortunately even during pregnancy. Although many children are up-to-date on their immunizations, childhood obesity is prevalent. Overall, Shawnee County has a higher age-adjusted death rate as compared to state and national benchmarks, and, specifically, age-adjusted death rates that exceed national benchmarks for suicide and unintentional injury.

SCHA proposes to continue providing comprehensive health care access to all lifecycles, regardless of insurance status or ability to pay. Operating three health care service delivery sites, by the end of the project period, SCHA will be staffed by 7.65 PTE medical providers, .5 FTE dental providers and 1.6 PTE behavioral health providers, as well as enabling staff for case management, pharmacy assistance and interpretive services. SCHA anticipates providing services to approximately 7,500 patients through 24,974 patient visits by the end of the threeyear project period.

- --------------------------------

-·

2014 330 SAC ication Staffin

Medical Staff

0.00

McDonald, Paul (Internist) 0.00

0.00

Peditrician Van Sickle (Contracted) 0.00

Total Doctors 1.28

PA Boleski, Sarah 0.50 PA Gibbs, Breanna 1.00 APRN Bartell, Leslee 1.00 APRN Lieker, April 1.00 APRN Edelman, Karen 1.00

PA's & Nurse Practitioners 4.50 Certified Nurse Midwife Allen, Tucker 1.00

Total Midlevel Practitioners 5.50 Nurses (RN, RN Gurtler, Leslie 0.25 RN Wilson, Amy 0.25

VACANT (Giles, A) 0.00 RN Berry- Hertlein, E 0.25

RN Miles, D 1.00 RN Parks, TA 1.00 RN Lambotte, Irene 1.00

Total RN 3.75 LPN Frampton, Charlotte 0.80 LPN Underwood, Jane 0.80 LPN Smith, Jan 0.95 LPN Starkey, Tara 1.00 LPN ~- VACANT (HA 1 096) 1.00 LPN Gordon, Kathy 0.95 LPN Hoffman, Ralinda 1.00 LPN Dittman, Sarah 1.00

Total LPN 7.50 TOTAL NURSES (RN & LPN) 11.25

Pharmacist

$

$

$ $ $ $ $ $

$

$

$ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $ $

uced for Income Reduction

234.38

76,044.80 76,044.80 76,044.80 77,937.60

102,252.80 82,289.42

88,171.20

83,358.84

52,234.04 59,047.60

36,799.68

35,796.80 47,917.06 41,496.00 43,261.38 47,014.99 47,119.08 32,427.20 29,542.44 28,683.20 29,390.40 33,385.82 29,390.40 34,004.78 37,090.31

Total Salary Without Fringe

,800.00

$

$ 256,300.00

$ 38,022.40 $ 76,044.80 $ 76,044.80 $ 77,937.60 $ 102,252.80 $ 370,302.40

$ 88,171.20

$ 458,473.60

$ 13,058.51 $ 14,761.90 $ $ 9,199.92

$ 35,796.80 $ 47,917.06 $ 41,496.00 $ 162,230.19 $ 37,611.99 $ 37,695.26 $ 30,805.84 $ 29,542.44 $ 28,683.20 $ 27,920.88 $ 33,385.82 $ 29,390.40

$ 255,035.83 $ 417,266.02

$

$

$ $ $ $ $ $

$

$

$ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $ $

Other Medical Personnel (Cii Mng, CMA, Nurse Inform, QA, Coder) CHC Division Manager Yates, Dianna 1.00 $ 48,734.40 $ 48,734.40 $ Nurse lnformaticist VACANT (Giles, Angela) 1.00 $ 42,598.88 $ 42,598.88 $

221,031.00

38,022.40 76,044.80 76,044.80 77,937.60

102,252.80 370,302.40

88,171.20

458,473.60

48,734.40

1

2014 330 SAC

Medical Staff

Corporate Compliance Officer

Name

VACANT

Behavioral Health Specialist

SWMSW Franklin, Regina

SWTL Jackson, Robin

Total Behavioral Health

AI/Sub Abuse

Case Manager RN - Cali 75% Gurtler, Leslie

Amy

.. lication Staffin

FTE

0.00 $

0.50 $

0.80 $

1.30 $

0.75 $

0.75 $

VACANT (Giles, A) 0.00 $

Case Manager RN- Cali 75%


$ $

37,745.38 $

44,648.00 $

41,993.15 $ 591.09 $

52,234.05 $ 39,175.54 $

44,285.70 $

$ $

36,799.68 $ 27,599.76 $

Support Requested

27,580.80

2

.. 2014 330 SAC lication Staffi

Medical Staff Case Manager LPN- 10th 20%

Case Manager

Name

Frampton, Charlotte

LPN- Cali 20% Underwood, Jane PPAP Prog Coordinator

Case MngrPatient Ed Specialist Health Ed PPAP- 60% Hysten, Debbie Outreach & Enrollment Assistant

Patient Ed Specialist Health-Ed

T

PPAP- 40% Hysten, Debbie

Patient Ed Specialist Health Ed PPAP -40% Hysten, Debbie

Trejo, Maricela

Mejias-Martinez, Jennifer

Panuco-Garcia, H

FTE

0.20 $

0.20 $

0.60 $

0.80 $

0.40 $

0.40 $

1.00 $

0.00 $

1.00 $


47,015.00 $ 9 .00 $

47,119.10 $ 9 .82 $

58,614.40 $ 35,168.64 $

41,284.73 $ 33,027.78 $

58,614.40 $ 23,445.76 $

58,614.40 $ 23,445.76 $

27,065.12 $ 27,065.12 $

$ $

26,296.90 $ 26,296.90 $

3

2014 330 SAC cation Staffi

Medical Staff

Business Office Team

Name

Total Enabli

ingartner, Alice

, Tamara

Leinwetter, Lee

Lead Ortega, Kathy

Business Office

Records Team Lead

PSS

McGannon, Theresa

Godsey, Paula

FTE

11.15 $

0.80 $

0.50 $

0.20 $

1.50 $

0.00

0.60 $

0.60

Salary of Position


38,847.55 $ 433,150.14 $

79,872.00 $ 63,897.60 $

65,561.60 $ 32,780.80 $

225,305.60 112,652.80 $

#DIV/0! $

669.05 $ 26,801.43 $

34 690.65 20,814.39 $

$ 42,793.92 $ $ 0,886.01 $

Support Requested

4

2014 330 SAC

Medical Staff

Corporate Compliance Officer Scraper, Erin 0.25 $ 55,161.60 $ 13,790.40 $ OA Ill Admin

Shughart, Eleanor 1.00 $ 24,091.93 $ 24,091.93 $

Information Officer Kruger, Misty 0.40 $ 49,961.60 $ 19,984.64 $ Personnel Specialist Morgan, Kay (Traxler, J) 0.50 $ 33 654.40 $ 16,827.20 $

Moldenhauer, Jayme 0.50 $ 42,947.96 $ 21,473.98 $

Zemba!, Laura 0.50 $ 35 .96 $ 17 625.48 $

0.00 $ $ $

0.50 46,856.36 23,428.18 $

24.15 $

Total Administration 25.65 $

5

Shawnee County Health Agency BUDGET JUSTIFICATION A detailed justification is required for all items within each category for which funds are requested.

·~]:=~~~~~~~::~If!ti\~~~~t~Y ~}~~t ~~;i1!7f:[f{~i!~";,Jrt2i iRI:VENUE "-Should be conSIStent Wltn ··

information presented in Form 3: Income Ana~$~ ·. '~-'KUI.:jKAM INI..;UMt::: (Tees, prem1ums, ~ra party reimbursements, and payments generated from the projected delivery of services)

STATE FUNDS (including state grants)

ILOCA.L FUNDS (including local tax allocation)

Applicant (Applicant's reserve funding or program funding allocated)

OTHER SUPPORT (including contributions and fundraising)

FEDERAL (330 GRANT)

OTHER FEDERAL FUNDING (break out by source- e.g., HUD, CDC)

TOTAL REVENUE

1 EXPENSES: ObJect class rotats snowa De consistent with those presented in the Federal Object Class Categories Form.

PERSONNEL- Salary Total from FORM 2: Staffing Profile may not match the total below due to some salaries being charged as indirect costs.

1AUMINISI KA IIUN iMI:::LJICAL SIAI-I-

ILJI:::N I AL S I Al-l-

!:51:::HAVIUKAL Ht:.ALI H S lAI-r

0 I Ht:.R b I Art-

TOTAL PERSONNEL COSTS

FRINGE BENEFITS jt-ICA

!Medical (Healtn Insurance @:Po.~uu per t-It:: Yea~ 1) !Retirement (K.t-'t:.K::>J !Group LITe Insurance (@ :pou pert- 1 t:.) !Unemployment 'WorKers ~..;ompensatron

t:.RII-' Healtn Insurance (:Po.~uu per ret1ree@ 5.5 FTE)

..

FTE LO:~

Lt.~~

u.ou 1.,jU

11.1 b

u.uu

66.13

I .bb'ro

16.15% 1 U.;;)4'ro

U.1L'ro

1.1 j'!fo

j_j(S%

·.· .

$ $ 1 ,596,839.00 $ 1,596,839.00

$ $ 175,000.00 $ 175,000.00

$ $ 2,370,576.00 $ 2,370,576.00

$ $ 100,344.00 $ 100,344.00

$ $ $ -

$ 762,600.00 $ $ 762,600.00

$ $ $

$ 762,600.00 $ 4,242,759.00 $ 5,005,359.00

$ - $ 839,175.00 $ 839,175.00

$ 762,600.00 $ 664,596.00 $ 1 ,427,196.00

$ - $ 26,905.00 $ 26,905.00

$ - $ 54,591.00 $ 54,591.00

$ - $ 433,150.00 $ 433,150.00

$ - $ - $ -

$ 762,600.00 $ 2,018,417.00 $ 2,781,017.00

$ - $ 212,749.00 $ 212,749.00

$ - $ 456,297.00 $ 456,297.00

$ - $ 287,557.00 $ 287,557.00

$ - $ 3,307.00 $ 3,307.00

$ - $ 31,425.00 $ 31,425.00

$ - $ 93,998.00 $ 93,998.00

$ - $ 37,950.00 $ 37,950.00

1

Shawnee County Health Agency BUDGET JUSTIFICATION A aetailed justification is required for all items within each category for which funds are requested.

Provider Benefit Package (CME registration, CME travel, CME lodging, CME meals, licensure, professional organization memberships, board certification, etc.) 0.5 Medical Director@ $3,950; 1 Physician@ $3,450; 4 APRNs@ $2,755; 1.5 PAs@ $2,755

months)

TOTAL SUPPLIES

$

$

$

$

$

$

$

$ 20,030~00 $

$ 4,650.00 $

$ 8,400.00 $

$ 42,077.00 $

$ 70,800.00 $

62,200.00 $

$ 12,600.00 $

$ 190,677.00 $ 1

20,030.00

4,650.00

8,400.00

42,077.00

70,800.00

62,200.00

12,600.00

7.00

2

Shawnee County Health Agency BUDGET JUSTIFICATION A detailed justification is required for all items within eaeft. category for which funds are requested.

$ $ 6,300.00 $ 6,300.00

$ $ 84,150.00 $ 84,150.00

$ $ 25,920.00 $ "25,920.00

$ $ 4,320.00 $ 4,320.00

$ $ 62,400.00 $ 62,400.00

$ $ 20,800.00 $ 20,800.00

$ $ 25,600.00 $ 25,600.00

$ $ 900.00 $ 900.00

$ $ 3,600.00 $ 3,600.00

$ $ 16,200.00 $ 16 .00

$ $ 13,440.00 $ 13,440.00

$ $ 1,620.00 $ 1,620.00

$ $ 1,440.00 $ 1,440.00

$ $ 70,200.00 $ 70,200.00

$ $ 1,200.00 $ 1,200.00

$ $ 2,640.00 $ 2,640.00

$ $ 2,040.00 $ 2,040.00

$ $ 2,400.00 $ 2,400.00

$ $ 4,000.00 $ 4,000.00

($142 per new hire X 28 new hires) $ $ 3,976.00 $ 3,976.00

3

Shawnee County Health Agency BUDGET JUSTIFICATION A aetailed justification is required for all items within each category for which funds are requested .

.. ·.. . . · .. ··I· . ~--c .. , . .. . ·>· . Cf'DA ..

. : ' :··' ...

5/1/14-4/30/15 ..

Budget Narrative Number ·. ..... · .. ·

May 1, 2014 - April 30, 2017 93.224 Federal .Non-Federal Total

ll::ieneral 1-"roressronal uaolllty Insurance ($172 per employee X 69.64 FTE) $ - $ 12,005.00 $ 12,005.00 1Mrsc L;ontractual (l:iacKground cnecKs, storage, Medicare app, credentialing, compliance) $ - $ 33,550.00 $ 33,550.00 TOTAL \.#UN IRACTUAL · $ - $ 398,701.00 $ 398,701.00 OTHER - Include suttictent detail to JUstify each item. Note: Federal funding CANNOT support grant-writing, fundraising, or lobbying costs.

uues and :::;uoscrrptrons (::iee notes oe1ow tor details) $ - $ 7,280.00 $ 7,280.00 11-"ropeny msurance $ - $ 5,000.00 $ 5,000.00 I Kent (:));:s,uuu per montn x o montns) $ - $ 18,000.00 $ 18,000.00 !t:SK.U, LLI-" {l,;OSt Keport) $ - $ 23,000.00 $ 23,000.00 !t..;Ocnran Heaa ex VICK (AUalt) VUUI:S!J1 !J $ - $ 25,000.00 $ 25,000.00 IK.AIVIU uues VUUL!J'I f $ - $ 3,500.00 $ 3,500.00 II'\. ' nn nm -- rvrarpracttce rns vuu $ - $ 17,400.00 $ 17,400.00 IVenzon (Cell pnonesJ vuutst:>ot \;:s pnones A $68.22 per phone per month X 12 months) $ - $ 2,456.00 $ 2,456.00

1 tsuumng msurance $ - $ - $ -1 erepnone :::;ervrce {:))ts4/.1 1 per montn A 1L months) $ - $ 10,490.00 $ 10,490.00 11-'0stage $ - $ 850.00 $ 850.00 [l:ioara at urrectors t:.xpenses $ - $ 2,900.00 $ 2,900.00 [1-"rmtJng ex Advertlsrng $ - $ 8,650.00 $ 8,650.00 [Kecrurtment $ - $ 3,430.00 $ 3,430.00 1vemcre expense {Insurance & Mamtenance) $ - $ 5,800.00 $ 5,800.00 utumes $ - $ 62,800.00 $ 62,800.00 r-acllltles :::;uppnes (:j)Lbts per montn per srte A 12 months X 3 sites) $ - $ 9,304.00 $ 9,304.00 ljUIImng ana Marmenance t;:s :::;nes) $ - $ 22,940.00 $ 22,940.00 Admrmstratrve costs para to :::;nawnee ~..,;ounty for HR. IT, AudiUFinance, AlP, and benefit administration. $ - $ 175,000.00 $ 175,000.00 Mrsceuaneous Keparrs & ::iervrcmg Equipment $ - $ 4,275.00 $ 4,275.00 IUotnrng $ - $ 1,600.00 $ 1,600.00 lljOOKs & Keterence Matenals $ - $ 2,450.00 $ 2,450.00 11-'atJent Kermoursements $ - $ 6,300.00 $ 6,300.00 i rvusceuaneous $ - $ 3,756.00 $ 3,756.00

TOTAL OTHER $ - $ 422,181.00 $ 422,181.00 TOTAL DIRECT CHARES (Sum of all. ..·.

"f'f)TAh Expeoses TOYfS apove) . . .. ·• ... $ 762,600.00 $ 4,242,759.00 $ 5,005,359.00

4

'Shawnee County Health Agency BUDGET JUSTIFICATION A' detailed justification is required for all items within each category for which funds are requeeted .

. BUdget N@rratiye .. _ .. · May 1, 2014 -April30, 2()17.

INDIRECT CHARGES- Include approved indirect cost rate.

X.XX% indirect rate (includes utilities and accounting services) ·

TOTAL INDIRECT CHARGES

RGES and INDIRECT CHARGES

$ $ $

$ $ $

$ 762,600.00 $ 4,242, 759.00 $ 5,005,359.00 Additional Narrative (if any):

5

- -~--- ------------------------

Shawn~e County Health Agency BUDGET JUSTIFICATION

50% $ 045

B. Gibbs/PA 100% $ 045

L. Barteii/APRN 100%

Leiker/APRN 100% $ no

EdelmanfAPRN 100% needed $ no

AllenfCNMW 100% needed $ no

Yates!CHC Division 90% needed $

Officer 50% no

Coder 28% $ 41 148

to Form 2: Staffing Profile for all non-federally funded salaries.

Dues & Subscriptions · Non-Federal

Description Cost Cllntcal Laboratory Improvement Amendments $ 450 Kasnas·Medical Education Foundation $ 1,600 Miscellaneous Provider f'rotessional Organizations 5 1,415 National Association for Community Health · Centers Corporate Compliance Toolkit $ 150 UpToDate Patient Education Service $ 3,160

1 National Association of County and City Health Officials (NACCHO) $ 375 SurveyMonkey.com $ 11 0 Washburn University Continuing Education $ 20 TOTAL $ 7,280

6

OMB No.: 0915-0285. Expiration Date: 10/31/2013

Department of Health and Human Services For HRSA Use Only Health services and Resources Administration

Applicant Name: Shawnee County DBA Shawnee County Health Agency

Form 3: Income Analysis Grant Number: H80CS00522

Application Tracking Number: Part 1: Patient Service Revenue- Program Income

Line# Billable Income Per

Projected Income Prior FY Income

Payer Category Patients V.isits Visit Mo/Yr: 12[2012

(a) (b) (c) (d) (e) 1 Medicaid 1,593 5,308 $ 135.55 $ 719,522.00 $ 565,616.00

2 Medicare 901 3,001 $ 124.62 $ 373,985.00 $ 275,080.00

3 Other Public (EDW) 23 77 $ 165.71 $ 12,760.00 $ (419.00)

4 Private/Commercial 427 1,422 $ 74.98 $ 106,615.00 $ 105,449.00

5 Self Pay 3,645 12,139 $ 31.63 $ 383,957.00 $ 604,313.00

6 Total (lines 1-5) 6,589 21,947 $ 72.76 $ 1,596,839.00 $ 1,550,039.00

Part 2: Other Income- Other Federal, State, Local and Other Income

7 Other Federal i -~<;/~;ic;:;';c:~;;~;: ,_-;

:. i,•:c .;""'"'"'"""' < $ - $ 149,446.00 '-:'X:'·''-.·•"'·c''-0:.,

8 State Government -:-~ ~.(~t. ;\ .::<:·. "·.>'.',;c '·' ~] .. , -;~-:-;:'~ / $ 175,000.00 $ 267,107.00

9 Local Government I ~•'J';••-~J}(:;':,tc:C .:;'.;:':,>-ci.•· •. ::;;. ''·· ~h'-,:.:;:-~-··>> $ 2,370,576.00 $ 2,348;185.00

10 Private Grants/Contracts !':.·::;;-{~~-. \ :: . ', :, ,~~; :;-;;, ·{'.~.' ';'r~, :, :-_ $ 34,895.00

11 Contributions l;i~'T~!::.'.•'""'·': :-:'- ~' <"'~Y~-: ':-·/:"•'j.,·.'·'":''i'': $ - $ -12 Other ' ,·:c ;::::::·' .. ; ~ ' _,: ~ ')/:' ·' ,-•, ,. -~-""·· $ - $ -13 Applicant (Retained Earnings) . ~-~~=t';-:i.i ,<'<<:-;:i-' :·:~ :,_>_,•: . • ,:, ,,_.,_:c",, $ 100,344.00 $ -14 Total Other (lines 7-13) ~:- <>-i-' ;; " .:~ •':to.'' ~ .. ·,-f.,.--~,-- $ 2,645,920.00 $ 2,799,633.00

Total Non-Federal (Non-section 330) Income (Program Income Plus Other)

15 Total Non-Federal (lines 6 + 14) :· ' ;"~· "~'-I :;'\';'''• · . " ' ' ' : $ 4,242,759.00 $ 4,349,672.00

Comments/Explanatory Notes (if applicable)

We are anticipating collecting more Medicaid income in the first year of the project period than we did in our 2012 fiscal year

because Kansas changed the way they are reimbursing Federally Qualified Health Centers (FQHCs) for Medicaid visits. We are currently receiving $179.89 per visit from the Managed Care Organizations (MCOs) and will not be receiving any wrap payments.

In 2012, we were only receiving $120.53 per visit and then completing a cost report at year end and receiving the difference

between our cost and the $120.53 up to a year later than the visits occurred. We are anticipating lower

amounts of patient pay income because we had been receiving unusually high amounts back from our collection agency

throughout 2012. This is because we had implemented a new payment management system and were having trouble getting the

system to report on past due accounts. Therefore, we sent a large amount to collections in late 2011. We also changed our

payment policy which has decreased the need for us to send people to collections.

Public Burden Statement: An agency may not conduct or sponsor, and a person is not required to respond to, a collection of inform.ation unless it displays a currently valid OMB control number. The OMB control number for this project is 0915-0285. Public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to HRSA Reports Clearance Officer, 5600 Fishers Lane, Room 10-33, Rockville, Maryland, 20857.

Shawnee County Health Agency 1615 SW 81

h Avenue - Topeka, Kansas 66606-1688 Ph. (785) 368-2000 Fax (785) 368-2098

www.snco.us/ha

December 9, 2013

TO:

FROM:

RE:


Alice Weingartner~ Director ..:... Community Health Center

Approval to create and fill an Intermittent Licensed Specialist Clinical Social Worker position and transfer contractual employee into a created PCN to support integration of primary care and behavioral health services.

Action Requested: Approval to create and fill an Intermittent Licensed Specialist Clinical Social Worker (LSCSW) position and transfer contractual employee to this status for the Shawnee County Health Agency -Community Health Center (SCHA-CHC) to support integration of primary care and behavioral health services.

The Board of County Commissioners approved a contract with a LSCSW on October 14, 2013. In order to fulfill her National He!Uth Service Corps loan repayment obligation it is necessary for her to be in "employment" status versus "contractual" status. Approval of this action would result in the rescinding of Contract C486-20 13.

Noted below is the previous information that had been conveyed:

SCHA-CHC has been approached by an experienced LSCSW who needs a location to fulfill her obligations with the National Health Service Corps (NHSC) loan repayment program. NHSC provides loan repayment support for clinicians who agree to work in federally funded or rural medical facilities to increase access to care for the uninsured and underinsured.

The timing of this opportunity is key in that SCHA, in cooperation with community mental health providers, is working to improve integration of primary care and behavioral health. The ability to have access to an additional LSCSW will improve support for CHC clinicians by helping to address behavioral health issues with patients that have a direct impact on improving health. LSCSW works as behavioral health consultants to educate, inform and encourage patients to make positive behavior changes to improve health (i.e. increase exercise, make healthier food choices, take medications as prescribed, and follow provider health recommendations).

This arrangement will also provide the CHC with access to a professional level worker whose expertise can be used to identity additional methods of obtaining reimbursement through services provided in settings outside of the clinic. Will be able to help in bridging services between the community health center and veteran's services available in the community, thus providing better coordination of care to minimize duplication of services.

The SCHA approved 2013 and 2014 budgets have been reviewed. In addition through ongoing review of operational needs and with slippage from vacant positions we would be able to fulfill this request and continue to increase the capacity to meet health care needs in the community. In addition there will be aspects of the work that will be reimbursed through insurance plans to help support the cost associated with this work. The dollar amounts noted reflect the 12% benefits amount associated with this position.

Fiscal impact through 2013- $600.00 Fiscal impact in 2014 $11,648.00

('

Cc: Jon Tbummel, County Human Resources Betty Greiner, County Audit Finance Kay Morgan, SCHA Personnel Specialist Tamara Copeland, SCHA Finance Officer


Shawnee County Health Agency 1615 SW 81h Avenue- Topeka, Kansas 66606-1688

Ph. (785) 368-2000 Fax (785) 368..:2098 www.shawneehealth.org

Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center

December 4, 2013

TO:

FROM:

RE:

Board of County Commissioners Shawnee County

Alice Weingartner<}\)) Director- Community Health Center

Approval to Contract with the Nebraska Center for Preparedness to Design and Facilitate Public Health Exercise for the Northeast Comer Regionalization Initiative

Action Requested: Approval to contract with the Nebraska Center for Preparedness to design and faciHtate a .Public Health exercise required by the Public Health Emergency Preparedness (PHEP) regional grant for the Northeast Corner Regionalization Initiative (NCRI).

Due to fiscal time constraints and in order to ensure appropriate use of grant funds, the Shawnee County Health Agency, serving as Fiscal Agent for the NCRI Public Health

· preparedness region, intends to coordinate the planning and execution of a regional exercise in April2014. In order to meet Shawnee County year-end deadlines and ensure enough time for purposes of planning for the exercise, this request is to encumber the funds to support this effort.

The training exercise will be a joint effort with the following disciplines within· the counties of Atchison, Brown, Doniphan, Jackson, Jefferson, Marshall, Nemaha, and Shawnee: Public Health, Hospitals, Emergency. Management, Law Enforcement, Emergency Medical Services, and Behavioral Health.

This training exercise is a requirement for 2013-2014 PHEP grant and has been budgeted accordingly. The cost of the exercise will not exceed $4,500.

This item has been reviewed with Betty Greiner, Shawnee County Audit Finance Office.

AW/klw Attachment C: Betty Greiner, Shawnee County Audit Finance


SHAWNEE COUNTY CONTRACT NO. c52I-2013 CONTRACT FOR NORTHEAST COR""iER REGIONALIZATION INITIATIVE TABLETOP EXERCISE

THIS CONTRACT, entered into on this ___ day of December, 2013, by and between TBE

BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS, hereinafter

referred to as the "County," and THE CENTER FOR PREPAREDNESS EDUCATION (CPE),

UNIVERSITY OF NEBRASKA MEDICAL CENTER, 984320 Nebraska Medical Center, Omaha,

Nebraska, 68198, hereinafter referred to as "Contractor" and

WHEREAS, the County is desirous of contracting with Contractor for the purpose of

developing, facilitating and implementing the Northeast Corner Regionalization Initiative

Tabletop Exercise to identify areas of improvement and recommendations for responses to

Public Health emergencies within the regional partnership of Atchison, Bwwn, Doniphan,

Jackson, Jefferson,tMarshall, Nemaha, and Shawnee counties; and

WHEREAS, Contractor is capable of providing those services;

NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties

agree as follows:

1. The County shall be the fiscal agent for the Northeast Corner Regionalization Initiative

Tabletop Exercise a.Ild agrees to fulfill the NCRI Role/Provisions detailed in Exhibit A

attached hereto and incorporated as part of this agreement.

2. Contractor agrees to perform the deliverables and outcomes to pursuant to the time table

listed in Exhibit A.

3. The County will pay Contractor a sum total of three thousand three-hundred ninety-six

dollars and seventy cents ($3,396.70) in return for Contractor completing the scope of

work as outlined in Exhibit A.

4. Payment shall be made on the following schedule to Contractor:

1

• One-half payment ($1,698.35) prior to beginning scope of work

• One-halfpayment ($1,698.35) upon completion of scope ofwork

IN WITNESS WHEREOF, the parties have hereto executed this contract as of the day and year

first above written.

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Michelle Buhler, Chair Date

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

CENTER FOR PREPAREDNESS EDUCATION, UNIVERSITY OF NEBRASKA MEDICAL CENTER

-UNMC Signatory

By: _____ _ Date: ----

Keith F. Hansen, Center for Preparedness

2

. j

EXHIBIT A

Name of Contractor: The Center for Preparedness Education (CONTRACTOR)

Project Name: Northeast Comer Regionalization Initiative Tabletop Exercise

Project Objectives

Develop and conduct a Tabletop exercise for an eight county area.

NCRI' s Role/Provisions (if applicable) Please describe (e.g., equipment needed, facility setup, etc.):

NCRI will: • Identify and secure a venue for the exercise • Review draft content and material and provide feedback to

Contractor • Attend an Initial Planning Confer~nce via phone • Attend a Final Planning Conference via phone • Review a draft of the After Action Report and provide

changes to the Contractor

Detailed Description of Deliverables and Outcomes .·. Please list all training programs, products and/or other outcomes associated with this project (e.g., what will Contractor develop and deliver):

• Review applicable AARs, plans and other necessary documents

• Create a Situation Manual that is approved by NCRI • Create and print all handout material • Facilitate the Tabletop • Submit a final After Action Report to Shawnee County

Health Agency [Fiscal Agent]

Name of Contractor who will be preparing and delivering product/service: The Center for Preparedness Education,

University ofNebraska Medical Center (UNMC)

On-going support or additional follow-up Contractor will provide:

None

3

I

Additional Comments/Notes

Additional Comments/Notes

Timing ····. ···· .. ·.·.·•·· Please list timing (specific dates if known) for the delivery of each:

By December 16, 2013 By January 1 2014 By February 15, 2014 TBD With 60 days after the exercise By June 30, 2014

*Dates may be modified, if necessary, if agreed to by Contractor and NCR!

TABULATION OF VERBAL QUOTATIONS REO. NO. (s): _______ _

DEPARTMENT: ...;_H,;,.;;e..;;,;a;.;,;lth.;.,;A_;,g~e;,;,;n~cy~....-_____ _

Center for VENDOR Preparedness Disaster Resistant NAME Education - UNMC Attainium Communities Group VENDOR NUMBER N/A N/A N/A TELEPHONE NUMBER 402.552.3501 571-248-8200 850.241.3565 PERSON CONTACTED Keith Hanson Bob Melliinger Chris Floyd

DATE 11/27/2013 12/4/2013 12/4/2013 ITEM QTY. UNIT . UNIT UNIT UNIT NO. UNIT PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL

-

1 1 $3,396.70 $3,396.70 $15,000.00 $15,000.00 $5,500.00 $5,500.00

DEL. DATE LEAD TIME

TERMS

F. 0. B.

GRAND TOTAL

MISC.

~ ~ ~~~-~~------------------

2

SHAWNEE COUNTY

PARKS~RECREATION

December 4, 2013

TO:

FROM:

RE:


John E. Knight, Director\ Parks & Recreation J..._ Reject Bid and Negotiate Contract

SHAWNEE COUNTY

PARKS & RECREATION

JOHN E. KNIGHT

DIRECTOR 3137 SE 29TH ST.

TOPEKA, KS 66605-1885 (785) 251-2600

john.knight@snco. us

F;

Board of Commissioners approval to reject the bid submitted for Quotation #047-13is requested. Competitive bids were solicited by Parks & Recreation for tournament reservations at the Bettis Family Sports Complex and Lake Shawnee Girls Softball Complex for the 2014 season.

The Board of Commissioners approved the solicitation of bids for these tournament reservations on October 3, 2013. Midwest Sports Productions was the only company that submitted a bid for this request. Parks & Recreation desires to reject the bid submitted per weekend and to negotiate a bid per team with Midwest Sports Productions. Parks & Recreation believes by negotiating a bid per team a better financial arrangement for the County will result.

Parks & Recreation has contracted with Midwest Sports Productions for the past several years. In 2013, Midwest Sports Productions paid the County $37,942 for tournaments held at these complexes. Parks & Recreation also receives gate, food and beverage revenues for hosting these events. These tournaments are also have a dramatic economic impact on the Topeka/Shawnee County community drawing teams from across the state and neighboring states for overnight stays in our community.

JEK/gcl Attachments RL

Midwest Sports Productions began in August of 2007 as a venture between three existing tournament entities in the Kansas City Area. The

goal was to provide the youth and adults of the Kansas City area and across the Midwest with unique and valuable tournament experiences through well managed

and highly organized events. MSP provides a varte1y of experiences for its participants through exciting and unique Themed Tournaments, appropriate levels of play for teams, large tournaments with great competitions, and post-season opportunities.

Our mission is to walk beside the coaches, parents, officials, and athletes of sports teams as we hope to transform the culture of people through sports by loving on them and being the hands and feet of the communltu. ·

MANAGEMENT PROFILE

The MSP team consists of three owners, full-time employees and interns who rotate through on a bi-annual basis. The collective experience among the owners amounts to 75 } years in the sport management industry. Each person In the MSP family brings different l

skills to the table .. We put our ideas together and work as a team to achieve our goals and enrich the lives of people in the community.

COMMUNICATION

MSP has many years of experience as a company in all that is involved with producing and running tournaments. This experience has led to an advanced and streamlined process of executing all that is encompassed in planning and putting on a tournament, including communication. A crucial element to this process is communication with Shawnee County Parks and Recreation. MSP will have a designated individual in contact with Shawnee County regarding the events. This person will communicate schedules and provide the grid in a timely manner.

A fundamental and vital component to the process of planning a tournament includes communication with the participants. Prior to the tournament, MSP

communicates with each coach through email and phone. As tournaments draw closer, coaches gather information through email blasts and fnformaiion on MSP's

web page. Phone communication is also prevalent; many coaches and parents call the MSP office daily regarding elements to the tournament. During the tournament, MSP communicates with teams in person at the fields, through email, and phone. MSP strives to always be reachable and upholds to their open door policy. Post tourney days are one of the busiest times in the MSP office. It Is our priority to ensure any questions, comments, or feedback of any kind is addressed Immediately. Phone calls are welcomed and delegated accordingly, and emails to coaches are sometimes sent to gather feedback and give thanks to the teams for participating In the event

QUALIFICATIONS

MSP has extensive qualifications to execute tournaments. It Is our business to effectively run tournaments and our mission to do so while walking beside the coaches, parents, officials, and athletes of sports teams as we hope to transform the culture of people through sports by loving on them and being the hands and feet of the community.

Our company has seen steady growth over the last several years, becoming more and more successful each season. Our tournaments are larger each year and our goals are reached and often surpassed time after time. We create a unique tournament environment in which teams feel the need to be a part of. We manage over 100 events per year. These events are large in size and in popular demand for participants.

REFERENCES

Blue Valley Recreation Steve Herrig 913-685-6030 sherrig@ bluevalleyrec.org

Johnson County Parks and Recreation Doug Hite 913-829-2900 doug.hite@ jocogov.org

Jackson County Parks and Recreation Scott Hall 816-503-4878 shall@ jacksongov.org

OPPORTUNITIES OF FUTURE IDEAS OR POST SEASON PLAY FOR OUR COMMUNITY

USSSA and MSP are currently working to bring a World Series fastpitch event to Shawnee County. We may be able to bring this caliber of a post-season even to Shawnee County as early as 2014.

UMPIRE RELATIONS

MSP currently has an outstanding working relationship with the Topeka Premier Umpire Association in addition to Kansas fastpitch umpires.

RECRUITING POTENTIAL TEAMS

Recruiting potential teams to play in our events is a constant focus and priority to MSP. We have many ways to communicate with our target market. Our web page is a great resource to recruit teams. All information on MSP and the tournaments is housed on the web page. We also have a data base of over 30,000 teams in which we use to send email blasts to recruit teams. We send out marketing emalls advertising our events as well. USSSA is also a resoiJrce for us to get information to teams. All of our event information can be found on the USSSA web site, which is one of the top TOO hlt websites in the country!

RELATIONS WITH THE COMMUNITY

Midwest Sports Productions has great working relationships with hotels in the Kansas City area and throughout the Midwest. We work with hotels to create the best overall experience for our participants. We strive to have our teams stay in the hotels that we have relationships with.

Our marketing and sponsorship department is up and coming with an abundance of potential. We have set goals to form sponsorship relationships with local businesses and restaurants surrounding the parks we play at, specifically those In Shawnee County. We value our community and want to

collectively enhance our busines.::.s~a~n:d:...-----~~~==::::;.~ those surrounding our venue. ~

Dates Location ComJ;2ensation # of teams exgected April 5-6 Lake Shawnee $800.00 15-20 -April25-27 Lake Shawnee $1,000.00 15-20 -May 2-4 Lake Shawnee $1,500.00 30-35 -May 16-18 Lake Shawnee $1,800.00 30-35 / June 13-15 Lake Shawnee $1,800.00 30-35 June 20-22 Lake Shawnee $1,600.00 25-30 -June 27-29 Lake Shawnee $1,800.00 30-35 -July 9-13 Lake Shawnee World Series

March 15-16 Quad/JR/Pony $600.00 5-10 April 5-6 Quad/JR/Pony $1,800.00 20-25 April12-13 Quad/JR/Pony $1.800.00 20-25 April26-27 Quad/JR/Pony $4,000.00 60-65 .-

May 3-4 Quad/JR/Pony $1,500.00 25-30 May 10-11 Quad/JR/Pony $4,500.00 65-70 May 30-June 1 Quad/JR/Pony $4,000.00 60-65 June 6-8 Quad/JR/Pony $1,000.00 15-20 June 13-15 Quad/JR/Pony $3,500.00 45-50 -June 20-22 Quad/JR/Pony $1,800.00 20-25 July 11-13 Quad/JR/Pony $500.00 15-20 September 12-14 Quad/JR/Pony $500.00 5-10 October 17-19 Quad/JR/Pony $500.00 5-10

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, DECEMBER 9…€¦ · · 2013-12-05BOARD OF COUNTY...

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Transcript of BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, DECEMBER 9…€¦ · · 2013-12-05BOARD OF COUNTY...