Posted: 7/8/2020, 4:00 p.m.

BOARD OF COMMISSIONERS MEETING William J. Bunek, Chairman

NOTICE OF MEETING The Executive Board of Commissioners Meeting of the Leelanau County Board of Commissioners

will be held on Tuesday, July 14, 2020, at 9:00 a.m. via Zoom and in the Commissioner Meeting Room, Leelanau County Government Center, Suttons Bay, Michigan

(Please silence any unnecessary cellular/electronic devices) (Proceedings of the meeting are being recorded and are not the official record of the meeting;

the formally approved/accepted written copy of the minutes will be the official record of the meeting.)

TENTATIVE AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE / MOMENT OF SILENCE ROLL CALL COMMUNICATIONS, PROCLAMATIONS, PRESENTATIONS: PAGE #

• Administrator Update• Area Agency on Aging of Northwest Michigan Agency Update 2-5• Meals on Wheels Agency Update 6-9• Senior Services Department Update 10-25

APPROVAL OF AGENDA / LATE ADDITIONS OR DELETIONS PUBLIC COMMENT ACTION ITEMS

1. Benzie/Leelanau District Health Department – Records Digitization Project Update.2. Government Center HVAC –

a. Phase II Update.b. D&W Mechanical Heat Pump Proposal, under separate cover.

3. Sheriff’s Office – K-9 Unit Request. 26-274. Employee Openings/Promotions –

a. Sheriff’s Office –i. Request to Hire Road Patrol Deputy. 28 ii. Corrections Sergeant Promotion Request. 29

b. Prosecuting Attorney’s Office – Request to fill Family Support Coordinator Vacancy. 30 c. Treasurer’s Office – Request to fill Deputy Treasurer/P.R.E. Auditor Vacancy. 31-33

5. Prosecuting Attorney’s Office – Crime Victims Services Grant Renewal. 34-516. Treasurer’s Office –

a. Annual Land Sale Proceeds Report. 52b. Second Quarter Investments Report. 53-55

7. Sheriff’s Office Policies and Procedures Review.8. Courthouse Security Committee Update (https://www.leelanau.cc/downloads/2020_leelanau_co_courthouse_sec_rep_07142020_opt.pdf)9. Substance Abuse Prevention Coalition – Consultant Contract Renewal. 56-6510. Law Enforcement Center – Potential Renewal of Advanced Building Control Systems, Inc., Agreement. 66-7611. Leelanau County Towers –

a. Proposed Government Center Tower RFP Update.b. ISP (Internet Service Provider) Contracts Update.c. EDA (Economic Development Authority) Grant Update.

12. Information Technology – ESRI Maintenance Contract Renewal. 77-8213. Jury Commission Vacancy Update. 8314. Administration –

a. Government Center Complex Parking Lot Sealcoating Bids Update.b. Acceptance of Veterans Affairs Administration Grant. 84-102c. 2021 Budget and Work Session Dates. 103d. Grant Management Policy Revisions. 104-109e. Michigan Senate Bill 690 (Hazard Pay), no handout. 110-111f. 2020 Board Goals Review –

i. Countywide Septic Ordinance.ii. Airport Governance Structure.

g. County Clerks Lawsuit. 112 h. POAM (Police Officers Association of Michigan) Negotiations Update (recommended closed session).

REVIEW OF FINANCIALS SPECIAL REPORTS BY STAFF, COMMISSIONERS, AND AFFILIATED AGENCIES PUBLIC COMMENT COMMISSIONER COMMENTS APPROVAL OF FINANCIALS

• Amendments & Transfers• Miscellaneous Fund Transfers and Amendments• Claims and Accounts• Post Audit

ADJOURNMENT

A live streaming of this meeting will be available for viewing via the following link – https://www.youtube.com/channel/UCNQTgIgcTedF2qB8floC1GQ?view_as=subscriber

If you would like to provide comment during the meeting, please watch the livestreamed video, and call in during one of the two public comment portions on the agenda, to 231-256-8109. There will be no queue, and calls will be taken in the order they are received. Emailed comments are also welcomed prior to the meeting, and can be addressed to clerk@co.leelanau.mi.us

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Fiscal year 2019 was a significant year in the history of the Area Agency on Aging of Northwest Michigan (AAANM).

Two long time leaders of our organization retired, Robert (Bob) Schlueter, Executive Director, and Denise Plakmeyer,

LMSW, Deputy Director. Together these two witty, passionate, experienced individuals led the organization for al-

most a decade.

Bob’s father worked in social services and instilled in Bob a deep sense of community and of caring for neighbors -

whether the individual was five years old or ninety-five years old. During the last year of Bob’s career at AAANM, he

and I would have coffee together early in the morning. Those weekly chats were some of the most important mo-

ments of my week. He told stories of his childhood, how he looked up to his father and would ride along on home

visits. He also spoke of caring for his dying mother and brother and the challenges of being a primary caregiver. He

translated his experiences every day to the mission of AAANM - to serve and advocate for older adults, adults with

disabilities and caregivers. Bob brought his experiences of humanity to his interactions with everyone and to his lead-

ership and decision making at AAANM. Often he would tell me, no matter what happens, “take the high road. It is

always about the people.” Bob retired officially in September 2019. I am pleased to say it has been almost a year

since Bob’s retirement and we still have virtual “coffee” together early in the morning. The wonders of Zoom!

Denise began her service at AAANM as a social worker and care manager. And she did her graduate practicum with

the Area Agency on Aging Association (4AM). After a period of time in the field, Denise moved into the role of care

management supervisor and then into the position of Deputy Director, overseeing almost 40 staff providing care

management and support to over 800 individuals in ten counties in a given year. It was during her time as Deputy

Director that Denise became a mentor to me, teaching me about the aging network and community systems of

care. Occasionally Denise would do a home assessment and she would return to the office with a renewed sense of

purpose for the work of AAANM and the lives we impact on a daily basis. She embraced hearing the stories of the

people we serve and using her social work skills to support their quality of life and ability to live independently de-

spite complex health conditions, limited socio-economic resources, and trials that can come with living in remote,

rural northern Michigan. Denise was also a strong advocate for direct care workers – individuals who provide person-

al care, home making and respite – often for low wages and with daily challenges of reliable transportation across a

broad geography and dependable, affordable childcare. Denise retired in April 2019 to be a full time grandmother to

her growing family of young children.

Bob and Denise left large shoes to fill. As we continue on, their absence is still felt on a daily basis by all of us at

AAANM. And our gratitude continues for their service to the organization and its mission, and to the communities

and people that we serve. God speed to Bob and Denise.

Heidi Gustine, Executive Director

2019 Annual Report For Fiscal Year October 1, 2018—September 30, 2019

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AREA AGENCY ON AGING OF NORTHWEST MICHIGAN

Units Clients

Adult Day Health (hours) 3,509 20

Adult Day Transportation (trips) 2,343 18

Kinship Caregiver Supplemental Services n/a 20

Congregate Meals (meals) 157,237 6,405

Home Delivered Meals (meals) 351,494 2,348

Legal Assistance (hours) 759 238

CONTRACTED SERVICES

DIRECT SERVICES The mission of

AAANM is to

SERVE AND

ADVOCATE for

older persons,

adults with

disabilities and

caregivers by

supporting their

INDEPENDENCE,

DIGNITY and

QUALITY OF LIFE.

AAANM contracts Federal Older Americans Act and State Older Michiganians Act funding to organizations serving Region 10. The following organizations received contracted funding in FY2019:

Units Clients

Creating Confident Caregivers Program (hours) 1,278 130

Elder Abuse Prevention (hours) 75 n/a

Information and Assistance (contacts) 2,380 n/a

Long-Term Care Ombudsman (contacts) n/a

Medicare / Medicaid Assistance Program (contacts) 6,139 n/a

Personal Action Toward Health Program (hours) 1,032 97

Kalkaska County Commission on Aging

Legal Services of Northern Michigan

Northwest Michigan Community Action Agency

McLaren Adult Day

Wexford County Council on Aging

(AAANM) is a private, non-profit corporation, designated as an Area Agency on Aging in 1974 by the Michigan Aging and Adult Services (AASA).

As one of more than 670 Area Agencies on Aging nationwide, AAANM is responsible for developing, managing and funding a comprehensive system of services for older adults in ten counties of northwestern lower Michigan.

Antrim County Commission on Aging

Benzie Senior Resources

Charlevoix County Commission on Aging

Child & Family Services of Northwestern Michigan

Friendship Centers of Emmet County

Grand Traverse Pavilions Adult Day

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CARE CONNECTIONS

PURCHASED SERVICES

CARE MANAGEMENT - Guides adults 60 years and older who have long term care needs to resources that help

support care in the community.

MI CHOICE WAIVER - Coordinates a plan that supports adults 18 years and older who are eligible to have Medi-

caid pay for their long term care in a community setting.

NURSING HOME TRANSITION SERVICES - Assists Medicaid eligible adults to develop a plan for returning to

community living.

Care Management MI Choice Waiver

Adult Day Health (hours) 1,401 4,820

Community Living Supports (hours) n/a 472,371

Home Delivered Meals (meals) n/a 21,430

Homemaking (hours) 14,894 n/a

Personal Care (hours) 16,675 n/a

Personal Emergency Response Systems (clients) 151 231

Private Duty Nursing / Training (hours) 1,580 22,949

Respite Care (hours) 10,194 2,542

Transportation (clients) 125 200

Care Management Services 330 people

Caregiver Respite Services 7 people

MI Choice Waiver Services 467 people

Nursing Home Transition Services 42 people

Veterans Services 3 people

Care Connections is a program that offers individuals the supports they need to remain living in the community. Support Co-ordinators (nurses and social workers) help individuals understand and access the care options available to them.

Area Agency on Aging of Northwest Michigan 1609 Park Drive, PO Box 5946, Traverse City, Michigan 49696-5946

231.947.8920 1.800.442.1713 www.aaanm.org

To view client testimonial videos for Care Management, MI Choice Waiver or Nursing Home Transition Services, or to view a video about Creating Confident Caregivers and Personal Action Toward Health (PATH), please visit www.aaanm.org.

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FY2019 Audited Financial Summary

EXPENSES Dollars

Community Services $1,742,717

MI Choice Waiver $11,140,936

Home Delivered Meals $1,042,951

Congregate Meals $619,433

Care Management Support $485,978

Administration/Support/Planning $492,407

Other (in house programs) $152,715

Program Development $78,695

Total $15,755,832

REVENUES Dollars

MI Choice Waiver $11,140,936

Local Cash $43,000

Federal Support $2,362,118

State Support $2,004,963

Care Management Program Income $132,406

Other $72,409

Total $15,755,832

AAANM receives federal and state dollars through agreements with the Michigan Department of Health and Hu-

man Services/Aging and Adult Services Agency.

AAANM also appreciates funds from each of the ten county government units, as well as contributions and me-

morial gifts from clients, caregivers and the general public.

An Area Agency on Aging serving

Region 10:

Antrim

Benzie

Charlevoix

Emmet

Grand Traverse

Kalkaska

Leelanau

Manistee

Missaukee

Wexford

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Meals on Wheels of NMCAA Leelanau County Executive Board Session 7/14/20

Meals on Wheels of NMCAA improves the health and quality of life of vulnerable

homebound seniors by delivering vital nutrition, compassionate visits, and safety

checks, enabling the seniors to live nourished lives with independence and dignity.

Vital Nutrition 1 in 7 seniors face food insecurity. Malnutrition and poor nutrition occurs

frequently in the elderly population. Lack of proper nutrition over long

periods of time can cause multiple health issues. Meals on Wheels provides

seniors with critical, well-balanced hot meals, meant to be their main meal of

the day. Caregiving spouses also receive meals because seniors are more likely to

maintain good nutrition when they do not eat alone and so that the

caregivers can maintain their own health. Daily hot meals are delivered Monday-

Friday. Seniors needing weekend meals receive frozen meals during the week.

Compassion and Security Homebound seniors often suffer from isolation, depression and loneliness.

Drivers deliver Meals on Wheels with love. Just as important as the meals,

attentive, caring & compassionate drivers provide much needed personal

contact, delivering smiles, friendship, a feeling that people care, a daily

safety check and peace of mind for seniors and their families. Drivers are

often the only people that clients may see for days at a time. Often, that

friendship can be a lifesaver. Drivers have called 911 on many occasions.

Independence with Dignity Knowledgeable staff complete comprehensive in-home assessments every six

months to ensure that Meals on Wheels is meeting seniors’ needs and to make

referrals for other services. Our goal is to help seniors be safe, healthy, and

independent to remain in their own homes, where 85% of seniors prefer to be.

Meals on Wheels

provides…

“So Much More

than a Meal”

in

Grand Traverse

Leelanau

Manistee

Wexford

and Missaukee

Counties

Donations enable us to deliver

meals “and so much more”

when seniors need us the most.

Donations provide:

$16,000—10 seniors for a year

$1,600— A senior for a year

$133—A senior for a month

$6.58—A senior for a day

$1.5 million budget: 70% Local contributions. 30% Federal/State grant There is a constant need for community involvement to ensure that Meals

on Wheels can be there for seniors when they need us the most. It is the

generosity of our community that helps provide for our seniors in need.

Northwest Michigan Community Action Agency

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For more information, to volunteer, donate, or inquire about receiving meals: Grand Traverse/Leelanau counties:

Lisa Robitshek, Dave Hagen, Jennifer Watkins, 3963 Three Mile Rd, Traverse City, MI 49686, (231) 947-3780

Wexford/Missaukee :

Kelly Malmborg, 1640 Marty Paul, Cadillac, MI 49601, (231) 775-9781

Manistee:

Bonnie Kruse, 457 River St, Manistee, MI 49650, (231) 723-6461

You can contact us throughout our service area at 1(800) 632-7334

Lisa Robitshek, Manager, Meals on Wheels, Lrobitshek@nmcaa.net or (231) 947-3780

Visit us at www.MealsWheelsLove.org and www.facebook.com/MealsonWheelsofNorthwestMichigan

Meals on Wheels is a program of Northwest Michigan Community Action Agency, a 501(c)(3) corporation.

Meals on Wheels of NMCAA by the numbers:

What outcomes were achieved for seniors last year (FY ‘19: Oct ‘18—Sept ’19)

199,785 well-balanced Meals on Wheels “and so much more

than a meal” were delivered to 1,378 homebound seniors.

What clients told us about Meals on Wheels: 99% said: Made it easier to live independently.

99% said: Made it easier to maintain a well-balanced diet.

87% said: They, their friends, or family felt safer as a result of visits from their Meals on Wheels driver.

90% said: Made it easier to maintain or gain weight.

Who is eligible to receive Meals on Wheels? • Individual 60 years of age or older, or the spouse/partner of someone who is receiving Meals on Wheels.

• Homebound, i.e. normally unable to leave the home unassisted and for whom leaving home takes considerable and

taxing effort.

• Unable to obtain food or prepare meals for themselves. Unable to dine at a Senior Luncheon Center.

• No one is willing and able to perform the service(s) needed.

Is there a charge for Meals on Wheels? • Eligibility is based on medical and nutritional needs, not income. Monthly letters are sent to participants detailing

the number of meals received, giving seniors the opportunity to contribute a suggested donation of $3.00/meal

(actual cost of meals is $6.58/meal). No one is ever denied service because of an inability to contribute.

Are volunteers important to the Meals on Wheels program? • YES! The program could not operate without the dedicated group of volunteers who provide great care and

compassion in all of our counties. Because we cover every inch of the counties we serve, we also have staff drivers

in all counties providing service on long and difficult routes. We are always looking for volunteers!

• Our Meals on Wheels team includes 155 Volunteers and 32 Staff members—talented cooks, caring

drivers, knowledgeable assessors conducting in-home visits to connect seniors with valuable resources, and

committed office staff who coordinate services.

Waiting for Daylight—I knocked once more, this time a little louder. There was still

no answer. I walked around to the side door and knocked again. This door was

unlocked. I opened it and called her name. The voice I heard was faint. I went in and

found “Sarah” on the floor of the bedroom. She had fallen in the night and was unable

to reach her phone. “Sarah” told me that she wasn’t hurt, just unable to get up. I

called for assistance and waited with her until they arrived. She told me that what

kept her calm was watching and waiting for daylight. “Once it was light, I knew it

wouldn’t be long before you got here.”

In addition, 33,504 meals were served to

1,297 active seniors at 18“Dining Senior

Style” luncheon sites, providing fun, food, and

friendship,

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Meals on Wheels of NMCAA

Leelanau County-specific information

Meals on Wheels in Leelanau County, spanning 285 daily miles:

Two full routes and one partial route (Grand Traverse/Leelanau) delivered by staff.

One partial route (Grand Traverse/Leelanau) delivered by volunteers.

Congregate Program:

(Pre-COVID-19)

Suttons Bay Friday

Northport Thursday (seasonally)

Elmwood 4th Thursday

Empire Monday and Tuesday

Meals related to Leelanau County Millage:

Meals Cost/meal FY '19 Leelanau County Expenses

Leelanau county millage funding

Remaining Leelanau County expenses

Number of Leelanau County clients

Home-delivered meals 17,542 $ 6.58 $ 115,426 $ 28,000 $ 87,426 134

Congregate meals 1,173 $ 6.58 $ 7,718 $ - $ 7,718 73

Total meals 18,721 $ 6.58 $ 123,184 $ 28,000 $95,184 207

Meals/Clients paid from other Funding Sources:

Home-Delivered Meals: MI Choice Waiver, Private Pay, Munson 1,179 10

Congregate Meals: Guests 6 1

Total Meals 19,990 218

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LEELANAU COUNTY AND COVID 19 In order to keep our most at-risk population safe and secure in their own homes,

Meals on Wheels of NMCAA changed its operating procedure on a dime to meet

increased food needs while limiting exposure to our senior neighbors.

Home Delivered Meals switched from daily hot meals to once a week delivery of

up to 7 frozen meals per client along with friendly safety checks by phone.

Date Range Meals Avg. Clients

March 16—April 3 1184 64

April 6—May 1 1729 71

May 4—May 29 1911 79

June 1—July 3 2414 80

TOTAL SERVED TO DATE

DURING COVID-19 7,238 MEALS

Cost @ $6.58/meal = $47,626

Congregate Meal Sites closed to the public and switched to Curbside Pick Up of 5

frozen meals in Empire, Northport, and Suttons Bay.

Working with the Leelanau County Senior Services and Leelanau Christian

Neighbors following are the number of meals we have handed out at congregate

sites to seniors in Leelanau County since April 13, 2020

Date Range Meals Avg. Clients

April 13—May 1 905 67

May 4—May 29 781 54

June 1—July 3 1115 41

TOTAL SERVED TO DATE

DURING COVID-19 2,801 MEALS

Cost @ $6.58/meal = $18,431 9

July 2020 Department Update

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Leelanau County Senior Services Role1. Provide a broad spectrum of services and play a pivotal role in

connecting people with community organizations and services available to assist seniors in maintaining their independence.

2. Provide in home services & unmet needs assistance to seniors who fall under poverty guidelines.

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LCSS ServicesSeniors who meet certain income/asset guidelines are eligible for the following services: Personal Care Respite Care Homemaking Medication Management Financial Assistance: Heating/Utilities, Dental, Eye Glasses, Hearing

Aides, Snow Removal, Legal Assistance, Safety Repairs, BATA pass Project Fresh Coupons (USDA Program)

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Other LCSS Services/ProgramsAll Leelanau County Seniors are eligible to utilize the following services and programs: Medical Transportation Foot Care Vouchers Medical Equipment Loan Closet Freedom Alert/Care Trak AARP Tax Preparation MMAP Counseling Estate Planning Information and Assistance Social Outings Senior Expo

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Current penetration of LCSS 5,600 newsletters mailed bi-monthly to senior households and other

agencies. Provides timely information about healthy aging, connecting to resources, Medicare and Social Security updates and prevalent scams.

35% of population touched through in-home services, information and assistance, referrals to community resources, Medicare/Medicaid counseling, tax preparation and social opportunities.

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Millage dollars are used to not only provide direct service but also facilitate connection of seniors to other community services and assets.

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Partnerships/Collaborations Planning Department Probate Court Munson Home Health/Comfort Keepers Area Agency on Aging of Northwest Michigan-Referrals, Quarterly meetings with COA Directors,

Community Survey, Medicare Medicaid Assistance Program BASA-Bay Area Senior Advocates Meals on Wheels BATA-Leelanau County Transit Alliance Emergency Management/Sheriff ’s Office – Freedom Alert, Care Trak ShareCare of Leelanau – care coordination services; Phone Reassurance Program, volunteer coordination,

and transportation Vulnerable Adults Group Leelanau County Family Coordinating Council Leelanau Christian Neighbors Substance Abuse Coalition Veterans Affairs

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Volunteers Medical Transportation Phone Reassurance Program Senior Volunteer Program Senior Expo AARP Tax Program Medicare Medicaid Assistance Program

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COVID-19 PandemicThis year the pandemic has provided new challenges in providing services to ensure Leelanau County’s seniors are safe and have the resources needed to remain independent in their homes. LCSS’ collaborative relationships and volunteers have allowed us to assist seniors in accessing food, household items and services during this time.

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Staying at HomeNow more than ever seniors are vocalizing their desire to remain in their homes. As a result we are seeing an increase in the number of people contacting our office to report concerns related to Food insecurities Increase in social isolation related to social distancing. Caregiver burnout Shortage of caregivers Refusal of rehab services consequently putting more pressure on in-home

services.

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Food Restaurant Lunches: A group of individuals associated with the

Congregational Church in Suttons Bay raised money to purchase lunches from local restaurants and LCSS assisted to deliver meals to seniors. We provided 282 households with 2,290 lunches.

Quarantine Boxes: LCSS in collaboration with Area Agency on Aging delivered 190 Q boxes of shelf stable meals to seniors.

Boxes of fresh fruits and vegetables: LCSS in collaboration with AAA and LCN have delivered 450 boxes.

Meals on Wheels: LCSS in collaboration with Meals on Wheels have assisted with delivering over 2,900 meals.

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Social IsolationCOVID-19 stay at home orders and social distancing guidelines have created some challenges in providing services as well as opportunities to connect with others. LCSS continues to address these issues with

Weekly/monthly phone calls Referrals to Phone Reassurance Program Food deliveries

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2020 Virtual Senior ExpoLCSS offered their 39th annual expo as a virtual event. We had twenty-five vendors participate. Each vendor shared a five minute video introducing their business which we uploaded onto our website. The videos will remain on our website for one year.

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EXECUTIVE DOCUMENT SUMMARY

Source Selection Method

Bid

Other: ____________________________ Account Number (Funds to come from):d ______________________

VENDOR: _____________________________

Address/ Phone: Phone: _____________________________

Department:

Contact Person: ____________________________

Telephone No.: ____________________________

Suggested Recommendation:

Department Head Approval: _______________________________ Date: ______________________

Submittal Dates

Executive Board: ____________________

Regular Session: ____________________

Document Description

Board/Committee Recommendation Other _________________________________

Budgeted Amount: ____________________ Contracted Amount: __________________

Request to Waive Board Policy on Bid Requirements

Treasurer

John Gallagher

231-256-8111

■

■ 07/14/2020

Negotiated

$ 29,559.00

Select One ■ Personnel Request

Due to a vacancy in my office for a Deputy Treasurer/PRE Auditor, I am requesting the BOC toapprove hiring a replacement to fill the vacancy.

Current Treasurer's Office staffing levels for the approved 2020 budget year include 1 full-timeChief Deputy Treasurer, 1 full-time Deputy Treasurer, and 1 full-time Deputy Treasurer/PREAuditor. With staffing at a bare minimum, it makes it very difficult to schedule time off or allowfor emergencies and still maintain dual controls required by our auditors, or to maintain ourobligation to the State of Michigan to continue the PRE (Primary Residence Exemption)function.

A job description detailing the duties for this position has also been attached.

I recommend to the County Board of Commissioners to allow the CountyTreasurer to seek and hire a suitable candidate for the Deputy Treasurer/PREAuditor position.

John A Gallagher III

Digitally signed by John A Gallagher III Date: 2020.06.25 11:47:27 -04'00' 31

PRE Auditor/Deputy Treasurer Revised June, 2017

Page 1 of 2

COUNTY OF LEELANAU JOB DESCRIPTION

DEPUTY TREASURER/PRINCIPAL RESIDENCE EXEMPTION AUDITOR

Supervised by: County Treasurer, Chief Deputy Treasurer FLSA: Non-Exempt GENERAL SUMMARY: Performs field inspections and investigations of Leelanau County properties to verify eligibility for property tax exemptions (HPRE). DISTINGUISHING CHARACTERISTICS: This position involves specialized work in determining or verifying property owner qualification for Principal Residence Exemption. The work involves review of property ownership records, research of other information sources, field inspection, documentation of findings and recommendation as to whether the property and/or owner(s) are qualified for new exemption or maintenance of any existing exemptions. PRIMARY DUTIES AND RESPONSIBILITIES (may include but are not limited to the following):

1. Reviews property records and obtains extracts of pertinent data for documentary evidence. Gathers information from a variety of sources to locate property owner and verify eligibility for homestead exemption.

2. Contacts and interviews witnesses and others involved in the issues of eligibility for one or more exemptions. This may include field inspections of subject property.

3. Processes, compiles researches and analyzes information, and prepares and verifies statements, and reports within established procedures.

4. Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance guidelines and standard practices to internal and external customer, both verbally and in writing.

5. Must have excellent telephone communications skills; computer literacy and ability to make field visits when necessary. Attention to detail is essential. Travel in employee's own vehicle is expected with mileage reimbursed. Possession of a current valid driver's license and auto insurance is required.

6. Performs a variety of specialized research and audits regarding accounts in assigned area of responsibility and resolves related discrepancies or erroneous data to ensure compliance with establishes rules, court orders, policies and laws.

7. Works collaboratively with other County employees and government entities to research and resolve issues.

8. Reviews technical and legal documents, determines and takes appropriate action within established guidelines.

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PRE Auditor/Deputy Treasurer Revised June, 2017

Page 2 of 2

9. Enters, verifies and reconciles account information and customer data. Establishes, monitors, maintains, and closes customer accounts as necessary.

10. Sorts, files, and maintains material and filing systems (paper, computer or imaging), retrieves file material, and keeps a record of file movement.

11. Performs a variety of routine clerical activities in support of the assigned department.

12. Uses a wide variety of office machines such as printers, personal computers, facsimile machine, postage machine, adding machines, scanners, and copiers.

EDUCATION, FORMAL TRAINING AND EXPERIENCE:

High School Diploma or G.E.D. One to two years directly related experience. Associates degree in related field may substitute for the experience requirement.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIREMENTS:

Work is performed in an office environment May be required to reach with hands and arms, sit; stand; talk and hear; use hands to finger, handle, or feel May be required to lift/move up to 50 pounds (such as a box of paper)

KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES:

Specialized knowledge related to the department or function Skill in use of personal computer software, including BS&A, Accurint, Michigan Tax Tribunal, State of Michigan’s Principal Residence Exemption Division, Treasury Department, TAAR (Traverse Area Association of Realtors), Web Voter Center, and Assessor Link USA Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers and representatives of other agencies Skilled in researching and resolving problems in order to ensure compliance Ability to comprehend process and apply both verbal and written skills appropriate to the job Ability to accurately organize and maintain paper documents and electronic files Ability to use County resources effectively and efficiently Defend findings before the Michigan Tax Tribunal

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EXECUTIVE DOCUMENT SUMMARY

Department: Prosecuting Attorney

Contact Person: Joseph Hubbell

Telephone No.: 231-256-9_8_7_2 ___ _

[!] State Contract

D Other: Account Number /Funds to come from):

Budgeted Amount: 0.00

[!] Executive Board: 07/14/2020

[!] Regular Session: 07/21/2020

VENDOR: MDHHS - Crime Victim Services

Capitol View Bldg. P.O. Box 30195 Address/ Lansing, Ml 48909 Phone:

517-241-5275

Contracted Amount: $40,621.00

[!] Renewal D Other ____________ _

D Request to Waive Board Policy on Bid Requirements

Grant year is 1011120 through 9130121 and will be part of the 2021 budget. To provide services to Crime Victims in accordance with the Victim Rights Act, P.A. 87 of 1985

To recommend approval for the County Prosecutor to renew the Victims' Rights Grant with the Suggested State of Michigan in the amount of $4D,621.00 for the period of October 1, 2020 through Recommendation: September 30, 2021. and authorize the County Clerk to continue as the authorized official in the

E-grams System, as previously agreed upon by the Board.

06/16/2020 Date: _________ _ 34

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8527 E. Government Center Dr., Suite 104 Suttons Bay, MI 49682 Phone: 231/256-9838 Fax: 231/256-7850 Email: jgallagher@co.leelanau.mi.us

County of Leelanau JOHN A. GALLAGHER III

Leelanau County Treasurer

ANNUAL REPORT OF BALANCE IN LAND SALE PROCEEDS ACCOUNTS

In accordance with MCL 211.78m (8) (h), this written report is presented to the Board of Commissioners. Net Balance in Land Sale Proceeds Accounts*: 2020 tax year report $ 104,045.26 Subtotal $ 104,045.26 Contingent Liabilities: Properties of Concern: None Available for transfer to General Fund: $ 0.00 * As of May 26, 2020 This report is prepared by John A. Gallagher III, Leelanau County Treasurer to be presented to the Leelanau County Board of Commissioners.

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J O H N A G A L L A G H E R I I I&

D A R C Y W E A V E R

2nd Quarter Investments2020

53

Interest Earnings

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

$160,000.00

$180,000.00

2020 2019 2018 2017 2016 2015

General Fund

Revenue Sharing

DTR

Budget Stabilization

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Investment Balances

6/30/2017 12/31/2017 6/30/2018 12/31/2018 6/30/2019 12/31/2019 3/31/2020 6/30/2020General Fund Investments $1,308,868 $2,801,400 $2,904,270 $5,333,154 $2,869,080 $5,174,884 $1,946,991 $1,946,991Budget Stabilization Investments $994,600.8 $994,600.8 $999,206.3 $743,442.5 $495,240.0 $506,239.7 $758,000.0 $758,000.0Revenue Sharing Investments $1,777,040 $1,779,757 $1,388,844 $1,391,798 $959,218.2 $965,477.4 $960,396.5 $503,327.9Delinquent Tax Investment $3,228,134 $3,722,673 $2,187,908 $2,053,662 $2,578,036 $3,075,745 $782,453.8 $1,536,100

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

55

$30,000.00

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9:45AM

October 11, 2019

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County of Leelanau

Report: Rbudsta2.rpt

Period Ending Date: August 31, 2019

2020 ADOPTED

Account Number

Department 100101 Board of Commissioners

Fund 101 General Fund

2017 Audited 2018 Audited 2019

Year-to-date

2019 Adopted

Budget

2019 Amended

Budget

2020 Proposed

Budget

BOC Changes Adopted

Account Name

1,056.00 1,062.13 1,212.43Telephone - Cell phone100101-850.001

1,200.00 1,056.00 907.06 1,200.00 1,056.00

12,000.00 13,485.46 8,175.61Travel100101-860.000

12,000.00 12,000.00 7,207.02 12,000.00 12,000.00

4,000.00 3,654.05 3,400.07Taxable Travel100101-860.001

4,000.00 4,000.00 2,072.92 4,000.00 4,000.00

2,000.00 1,461.15 3,089.50Printing and Publishing100101-900.000

2,000.00 2,000.00 53.00 2,000.00 2,000.00

7,591.00 4,938.00 4,038.00Computer Charges (Rental)100101-941.000

10,082.00 7,591.00 5,693.25 10,082.00 7,591.00

1,500.00 2,439.06 3,219.16Copy Machine Charges (Rental)100101-942.000

1,500.00 1,500.00 2,111.32 1,500.00 1,500.00

22,029.00 22,029.00 22,029.00Buildings & Grounds Charges100101-943.000

19,187.00 22,029.00 16,521.75 19,187.00 22,029.00

5,500.00 7,709.45 2,125.00Education100101-960.000

5,500.00 5,500.00 5,155.60 5,500.00 5,500.00

72,124.00 120,050.68 82,450.66Contrib. to Other Agency100101-965.000

80,124.00 72,124.00 78,601.13 80,124.00 72,124.00

4,950.00 5,267.74 29,965.70Special Projects100101-967.000

4,950.00 4,950.00 739.99 4,950.00 4,950.00

30,000.00 0.00 28,631.23Substance Abuse Prevention100101-967.019

30,000.00 30,000.00 9,475.00 30,000.00 30,000.00

0.00 0.00 899.98Capital Outlay < $5,000.00100101-970.010

0.00 0.00 0.00 0.00 0.00

532,225.00Expenses Total 562,958.59 522,901.00 403,329.98 555,385.48 532,225.00 522,901.00 555,244.00

Board of Commissioners Dept Total 555,385.48 532,225.00 522,901.00 522,901.00 403,329.98 555,244.00 562,958.59 532,225.00

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CONSULTANT SERVICES AGREEMENT

THIS AGREEMENT, made and entered into this _____ day of ____, 2020, by and between the COUNTY OF LEELANAU, a municipal corporation and political subdivision of the State of Michigan (hereinafter referred to as the “County”) and GREG McMORROW, whose address is 5376 N. Omena Point Rd., Omena, MI 49674 (hereinafter referred to as the “Consultant”).

RECITALS:

WHEREAS, the County has sought the services of qualified consultants to provide assistance in the development of a substance abuse prevention coalition and countywide substance abuse prevention plan, develop an opiate task force and a countywide Call to Action Plan, assist with initial implementation of both plans, and develop a plan for funding and sustainability, including the application for a Federal Drug Free Grant; and

WHEREAS, the Consultant is knowledgeable and experienced with the type of services required by the County, NOW, THEREFORE, for and in consideration of the mutual covenants hereinafter contained, IT IS HEREBY AGREED, as follows:

1. Services to be performed by the Consultant. The Consultant shall provide the County’s officials and staff with the assistance they require for the following: A. Coordinates the development of a Leelanau County Substance Abuse Prevention

Coalition and a countywide Substance Abuse Prevention Plan; B. Continues with the development of an Opiate Task Force and a countywide Call to

Action Plan; C. Assist with the initial implementation of both the Substance Abuse Prevention Plan

and the Call to Action Plan; and D. Continues with the development of a plan for funding and sustainability including, but

not limited to, an application for a Federal Drug Free Grant. It is anticipated that the Consultant shall spend approximately 200-250 hours over a six (6) month period, beginning July 1, 2020, in fulfilling his obligations under this Agreement. The particular amount of time may vary from week to week and month to month, depending upon development activities on the Coalition, Task Force, Plans, and grant applications. It is understood that the Consultant shall devote not less than 24 days over the term of this Agreement to fulfill all his duties under this Agreement.

2. Place Where Services shall be performed. The Consultant shall perform services required by this Agreement at location(s) of the Consultant’s choosing. The County shall provide the necessary workspace within Leelanau County for in-person meetings as is mutually agreed upon by the County and the Consultant.

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3. Compensation. It is expressly understood and agreed that the total sum to be paid by the County to the Consultant under this Agreement shall not exceed SIX THOUSAND AND N0/100 DOLLARS ($6,000.00). This sum includes all labor, travel and printing expenses.

4. Billing and Method of Payment. Over the term of this Agreement, the Consultant shall

submit to the County three (3) invoices on or about the following dates:

A. $2,000.00, August 20, 2020 B. $2,000.00, October 20, 2020 C. $2,000.00, December 20, 2020

All invoices shall be submitted to the Leelanau County Administrator’s Office at 8527 Government Center Drive, Suite 101, Suttons Bay, Ml 49682. All invoices received by the County shall be processed and paid in accordance with the County’s procedures for processing and payment of Accounts Payable. It is expressly understood and agreed that the County shall not process and pay the fourth and final invoice until all services and products required by this Agreement have been completed to the County's satisfaction.

5. Title to Records and Documents Pertaining to Activities Performed Under this Agreement. The County shall have the sole and exclusive right, title and ownership to any and all records, documents, papers, reports, charts, maps, graphics or manuscripts prepared for or pertaining specifically to the services to be performed under this Agreement. Upon completion or termination of this Agreement, all such materials shall be turned over to the County by the Consultant. The Consultant may retain reproducible copies of all such materials, but may not obtain any copyright, title or interest therein.

6. Findings Confidential. No reports, information, documents, or any other materials given to or prepared by Consultant under this Agreement which County requests in writing to be kept confidential, shall be made available to any individual or organization by Consultant without the prior written approval of County. However, Consultant shall be free to disclose such data as is publicly available.

7. Compliance with the Law. The Consultant shall provide all the services to be performed

under this Agreement in complete compliance with all applicable Federal, State and local laws, ordinances, rules and regulations.

8. Nondiscrimination. The Consultant, as required by law, shall not discriminate against an

employee or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment because of race, color, religion, national origin, age, sex, disability that is unrelated to the individual’s ability to perform the duties of a particular job or position, height, weight, marital status or political affiliation.

The Consultant shall adhere to all applicable Federal, State and local laws, ordinances, rules and regulations and policies prohibiting discrimination. Breach of this section shall be regarded as a material breach of this Agreement.

9. Independent Contractor. It is expressly understood and agreed that the Consultant is an

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independent contractor. The Consultant shall in no way be deemed to be and shall not hold herself out as an employee, servant or agent of the County and shall not be entitled to any fringe benefits of the County, such as, but not limited to, health and accident insurance, life insurance, longevity, or paid sick or vacation leave.

10. Indemnification and Hold Harmless. The Consultant shall, at his own expense, protect,

defend, indemnify, save and hold harmless the County, its elected and appointed officers, employees, and agents from all claims, damages, lawsuits, costs and expenses, including, but not limited to, all costs from administrative proceedings, court costs and attorney fees, that the County and its elected and appointed officers, employees, and agents may incur as a result of any breach of this Agreement, violation of Federal or State laws and/or rules or regulations, or negligent acts or omissions of the Consultant that may arise out of this Agreement.

The Consultant’s indemnification responsibilities under this section shall include the sum of damages, costs and expenses which are in excess of the sum of damages, costs and expenses which are paid out on behalf of or reimbursed to the County, its officers, employees, servants and agents by the insurance coverage obtained and/or maintained by the Consultant.

11. Liability Insurance. The Contractor at all times during the term of this Agreement shall

maintain insurance that meet the requirements of the Leelanau County Board of Commissioners’ Policy on “Insurance Requirements.” A copy of said Board Policy is attached to this Agreement labeled Exhibit A. The attached Exhibit A is incorporated by reference into this Agreement and made a part thereof.

12. Notices. Any notice required to be given pursuant to the terms and conditions set forth in this Agreement shall be in writing and shall be sent by first class mail to the County at:

Chet Janik, Administrator Leelanau County 8527 E. Government Center Dr., Suite 101 Suttons Bay, Ml 49682 and to the Consultant: Greg McMorrow 5376 N. Omena Point Rd. Omena, MI 49674

13. Waivers. No failure or delay on the part of either of the parties to this Agreement in

exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall a single or partial exercise of any right, power or privilege preclude any other or further exercise of any other right, power or privilege.

In no event shall the making by the County of any payment due to the Consultant constitute or be construed as a waiver by County of any breach of a provision of this Agreement, or any default which may then exist, on the part of the Consultant, and the making of any such payment by the County while any such breach or default shall exist, shall in no way impair or prejudice any right or remedy available to the County in respect to such breach or default.

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14. Amendment or Modification. All modifications, amendments or waivers of any provision

of this Agreement or the services to be performed hereunder, shall be made only by the written mutual consent of the parties hereto.

15. Assignment or Subcontracting. The Consultant shall not assign, subcontract or

otherwise transfer his duties and/or obligations under this Agreement, without the prior written consent of the County.

16. Applicable Law and Venue. This Agreement shall in all respects be governed by and

construed according to the laws of the State of Michigan.

The County and the Consultant acknowledge and agree that in the event any legal or equitable action arises out of or is in any way related to or regarding this Agreement such action shall be in a Michigan Court whose jurisdiction and venue is established in accordance with the statutes of the State of Michigan and/or Michigan Court Rules. In the event an action is brought in or moved to a Federal Court, the venue for such action shall be the Federal Judicial District of Michigan, Western District, Southern Division.

17. Purpose of Titles. The titles of the sections set forth in this Agreement are inserted for

the convenience of reference only and shall be disregarded when construing or interpreting any of the provisions of this Agreement.

18. Complete Agreement. This Agreement, and the attached Exhibit A, contain all the terms

and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the parties hereto.

19. Agreement Period and Termination. This Agreement shall commence on the 1st day of

July, 2020. The Consultant, unless this Agreement is prematurely terminated as authorized herein, shall complete all required services by no later than the 31st day of December, 2020.

Notwithstanding any other provision in this Agreement to the contrary, the County may terminate this Agreement, with or without cause, upon fourteen (14) calendar days prior written notice to the Consultant. In the event of termination, all finished and unfinished data, studies, reports and other items prepared by Consultant shall become the property of the County and Consultant shall promptly deliver such items to the County. If terminated without cause, the Consultant shall be compensated as set forth in Sections 3 and 4 for all work completed as of the effective date of termination. Termination of this Agreement shall not be construed as a waiver by the County of any other rights or remedies it may have in law and/or equity.

20. Survival Clause. All rights, duties and responsibilities of any party that either expressly

or by their nature, extend into the future, including, but not limited to the title to records and documents, confidentiality and indemnification provisions, shall extend beyond and survive the end of the term or termination of this Agreement.

21. Invalid/Unenforceable Provisions. If any clause or provision of this Agreement is

rendered invalid or unenforceable because of any State or Federal statute or regulation or ruling by any tribunal of competent jurisdiction, that clause or provision shall be null and

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void, and any such invalidity or unenforceability shall not affect the validity or enforceability of the remainder of this Agreement. Where the deletion of the invalid or unenforceable clause or provision would result in the illegality and/or unenforceability of this Agreement, this Agreement shall be considered to have terminated as of the date in which the clause or provision was rendered invalid or unenforceable.

22. Certification of Authority to Sign Agreement. The people signing on behalf of the

parties to this Agreement certify by their signatures that they are duly authorized to sign this Agreement on behalf of said parties and that this Agreement has been authorized by said parties.

THE AUTHORIZED REPRESENTATIVES OF THE PARTIES HERETO HAVE FULLY SIGNED THIS CONSULTANT SERVICES AGREEMENT IN THE SPACES PROVIDED BELOW. COUNTY OF LEELANAU By: ___________________________________ ________________________________ William J. Bunek, Chairman _____________ Date County Board of Commissioners CONSULTANT By: ___________________________________ ________________________________ Greg McMorrow ______________________ Date

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EXHIBIT A

LEELANAU COUNTY BOARD POLICY

GENERAL SUBJECT: Administration/General Policy No. 13 (County Administrator) SPECIFIC SUBJECT: Insurance Requirements Policy Adopted: 04/17/1990 Revised: 02/15/1994 Revised: 05/21/2013 Revised: 12/19/2017 ______________________________________________________________________

APPLIES TO: All Leelanau County Employees and Elected Officials. ______________________________________________________________________ PURPOSE: The Leelanau County Board of Commissioners hereby establishes a policy

on insurance requirements for contractors, vendors, individuals, and/or organizations receiving monies from Leelanau County. The purpose of these requirements is to assure that the parties referenced above are accepting appropriate responsibility for insuring their own operations, and that they are not unduly exposing Leelanau County taxpayers to liability and/or loss.

The Contractor, and any and all of their subcontractors, shall not commence any work until they have met the insurance requirements outlined in this policy. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan. All coverages shall be with insurance carriers acceptable to Leelanau County and have a minimum A.M. Best Company (www.ambest.com) Insurance Report rating of not less than A or A- (Excellent).

1. Workers’ Compensation Insurance: The Contractor shall procure and maintain

during the life of the contract, Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan. Workers’ Compensation and Employers’ Liability Insurance are required if the party hires one or more persons or currently has employees. If a party currently does not have any employees, and is a sole proprietor, an affidavit must be filed with the County Clerk stating that the party currently has no employees and will not hire any while working for Leelanau County as a contractor or a subcontractor, etc. If a party currently does not have any employees and is incorporated (Inc.) or a limited liability corporation (LLC), they must file a Notice of Exclusion, WC-337, with the State of Michigan and then provide a copy of the State-approved document to the County Clerk.

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2. Contractor’s Tools & Equipment: The Contractor shall be responsible for insuring all its tools, equipment and materials which it may leave at the Project’s work site. The County shall not be responsible for any loss or damage to the Contractor’s tools, equipment and materials.

3. Professional Liability (Errors and Omissions) Insurance: [For contracts for

professional services, e.g., Architect, Engineers, Doctors, Dentist, etc.] The Contractor shall possess Professional Liability Insurance (errors and omissions) with limits of not less than $1,000,000.00 per occurrence or claim. If the Professional Liability Insurance is on a claims-made basis, the Contractor shall purchase extended reporting period “tail” coverage for a minimum of three (3) years after termination of the Agreement.

4. Commercial General Liability Insurance: The Contractor shall procure and

maintain during the life of their contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse, and Underground (XCU) Exclusions, if applicable.

5. Motor Vehicle Liability: The Contractor shall procure and maintain during the life

of their contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverage, with limits of liability not less than $1,000,000.00 per occurrence combined single limit, Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

6. Deductibles: The Contractor shall be responsible for paying all deductibles in its

insurance coverages. 7. Additional Insured: Commercial General Liability and Motor Vehicle Liability

Insurance, as described above, shall include an endorsement stating that the following shall be Additional Insureds: Leelanau County, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. The Contractor’s insurance coverages shall be primary to the Additional Insureds and not contributing with any other insurance or similar protection available to the Additional Insureds, regardless of whether said other available coverage be primary, contributing or excess.

8. Cancellation Notice: Workers’ Compensation Insurance, Commercial General

Liability Insurance, and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “It is understood and agreed that Thirty (30) days Advance Written Notice of Cancellation, Non-Renewal,

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Reduction, and/or Material Change shall be sent to the office of the Leelanau County Administrator.

9. Owners’ and Contractors’ Protective Liability: [For Contracts for Construction or

Large Repair or Maintenance Projects such as road work, sewer work or building projects] The Contractor shall procure and maintain during the life of the contract, a separate Owners’ and Contractors’ Protective Liability Policy with limits of liability not less than $1,000,000.00 per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Leelanau County shall be “Named Insured” on said coverage. Thirty (30) day Notice of Cancellation shall apply to this policy.

10. Proof of Insurance Coverage: The Contractor shall provide Leelanau County at

the time that the contracts are returned by him/her for execution, A “Certificate of Liability Insurance,” on Accord Form #25, with the necessary coverages included, as listed below:

a. Certificate of Insurance for Workers’ Compensation Insurance; b. Certificate of Insurance for Commercial General Liability Insurance; c. Certificate of Insurance for Vehicle Liability Insurance; d. Certificate of Insurance for Professional Liability Insurance on Projects

where such insurance is required. e. Original Policy, or original Binder pending issuance of policy, for Owners’ &

Contractors’ Protective Liability Insurance, where such insurance is required.

f. If so requested, Certified Copies of all policies mentioned above will be furnished.

11. If any of the above coverages expire during the term of the contract, the Contractor

shall deliver renewal certificates and/or policies to the Leelanau County Administrator at least ten (10) days prior to the expiration date.

Failure to comply with these insurance requirements could result in the termination of a contract or delay in receipt of funds. Questions regarding the scope of applicability of this policy may be directed to the Leelanau County Administrator.

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TEMPERATURE CONTROL SYSTEM SERVICE AGREEMENT

THIS AGREEMENT is made and entered into by and between the COUNTY OF LEELANAU, a political subdivision of the State of Michigan, with offices located at 8527 E. Government Center Dr., Suttons Bay, MI 49682 (hereinafter referred to as “County”), acting on behalf of the LEELANAU COUNTY SHERIFF’S OFFICE (hereinafter referred to as the “Sheriff”) and ADVANCED BUILDING CONTROL SYSTEMS, INC., a domestic profit corporation, with offices located at 5141 Silver Cove Dr., Traverse City, MI 49685 (hereinafter referred to as “Contractor”). The County and the Contractor are sometimes hereinafter referred to as the “Parties”.

WITNESSETH:

WHEREAS, the County is in need of the installation and maintenance of an automated temperature control system at the Leelanau Law Enforcement Center (hereinafter referred to as the “Center”); and

WHEREAS, the Contractor is in the business of performing such services and has submitted a proposal to the County for the provision of such services; and WHEREAS, the Parties desire to enter into a contract whereby the Contractor will provide the County with such services and this Agreement sets forth the terms, conditions, and obligations of the Parties. NOW, THEREFORE, in consideration of the mutual promises and agreements herein set forth, the Parties agree as follows:

1. TERM OF AGREEMENT. The Contractor shall commence performance of the services and obligations required of it hereunder on the day this Agreement is fully executed by the parties hereto, and shall continue for a term of one (1) year thereafter, unless terminated earlier.

2. TERMINATION. Notwithstanding any other provision in this Agreement to the contrary, this Agreement may be terminated at any time by the County, with or without cause, upon sixty (60) calendar days prior written notice to the Contractor, in the sole discretion of the County. In the event of early termination of this Agreement, the County shall reimburse the Contractor for the services rendered by the Contractor up to the effective date of termination.

3. SERVICES TO BE PROVIDED BY CONTRACTOR. A. Scope of Services: The Contractor shall install the automated temperature

control system (hereinafter referred to as the “System”) at the Center. The services to be performed by the Contractor and the Contractor’s obligations under this Agreement include, but are not limited to, installation of the system, basic maintenance and on-going refinement of the

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System’s parameters to increase comfort and efficiency at the Center; regular phone support, software updates, and Controller Firmware updates; and biannual preventative service checks (hereinafter referred to as “Biannual Services”) of the System.

B. Biannual Services: The services to be provided as part of Biannual

Services are detailed in Exhibit A -“Contractor’s Biannual Preventative Service Specifications”. The attached Exhibit A is incorporated by reference into this Agreement and is made a part thereof. The repair or replacement of parts during Biannual Services is not included within the Scope of Services set forth in Subsection 4(A) and shall be billed at a Preferred Service Rate as set forth in Subsection 5(C).

C. Standard Business Hours: Service provided within the Scope of Services

as set forth in Subsection 4(A) are to be completed during Standard Business Hours between 7:00 a.m. and 5:00 p.m., Monday through Friday, with the exception of observed holidays, unless there is a System failure that could cause damage to the Center or the work that is to be completed would disrupt the County’s quiet enjoyment of the Center. If services are performed by the Contractor outside of standard business hours at the request of the County, a Standard Service Rate as set forth in Subsection 5(B) will be applied.

4. COMPENSATION. A. Total Compensation: Compensation to the Contractor for successful

completion of all services under Subsection 4(A) of this Agreement shall be paid in one (1) lump sum upon the Contractor’s production of an invoice, in compliance with Subsections 5(D) and (E) of this Agreement, to the County. It is expressly understood and agreed that the total compensation to be received by the Contractor under this Agreement as set forth in Subsection 4(A) shall not exceed the sum of FOUR THOUSAND THREE HUNDRED FORTY-SEVEN AND NO/100 DOLLARS ($4,347.00), except where Standard Service Rates and Preferred Service Rates apply.

B. Standard Service Rate: If services are performed by the Contractor

outside of Standard Business Hours at the request of the County, a Standard Service Rate of NINETY-FIVE AND NO/100 DOLLARS ($95.00) per hour shall be required and invoiced as set forth in Subsections 5(D) and (E). If services are performed by the Contractor outside of Standard Business Hours at the fault of the Contractor or the Parties mutually agree that the services would disrupt the County’s quiet enjoyment of the Center, the Standard Service Rate shall not apply.

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C. Preferred Service Rate: The labor to repair or replace parts for the System during Biannual Services shall be billed at a Preferred Service Rate of EIGHTY AND NO/100 DOLLARS ($80.00) per hour. The Standard Service Rate as set forth in Subsection 5(B) shall not apply. Any parts purchased to facilitate the repair and/or replacement of parts for the System shall be invoiced at cost as line items separate from the Preferred Service Rate. Invoicing shall comply as set forth in Subsections 5(D) and (E).

D. Invoices: The Contractor shall submit invoice statements for payments for

services rendered. Each invoice shall show the Contractor’s name, business address, address for payment remittance if different from the business address, identify the unit of service performed, identify the person performing the service, identify the date and address of each unit of service, and such additional information and/or details as may be required by the County.

E. Payment for Services: The County shall pay the Contractor for services rendered as invoiced upon the successful completion of all services required. Invoices should be processed and paid in accordance with the County’s procedure for processing and payments of Accounts Payable. If the County disputes any part of an invoice, it shall pay only that part not in dispute. The remainder, if any, shall be paid after the dispute is resolved.

5. NONDISCRIMINATION. The Contractor shall adhere to all Federal, State

and local laws, ordinances, rules and regulations prohibiting discrimination in regards to employees and applicants for employment which include, but is not limited to, the following:

A. The Elliott Larsen Civil Rights Act, 1976 PA 453, as amended. B. The Michigan Persons with Disabilities Civil Rights Act, 1976 PA 220, as

amended. C. Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat

355, as amended, and rules adopted thereunder. D. The Americans with Disabilities Act of 1990, P.L. 101-336, 104 Stat 327

(42 USC § 12101 et seq.), as amended, and regulations promulgated thereunder.

The Contractor, as required by law, shall not discriminate against any employee

or applicant for employment with respect to hire, tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to employment because of race, color, religion, national origin, age, sex, disability that is unrelated to the individual’s

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ability to perform the duties of a particular job or position, height, weight, or marital status. Breach of this section shall be regarded as a material breach of this Agreement.

6. COMPLIANCE WITH THE LAW. The Contractor shall provide all the

services to be performed under this Agreement in complete compliance with all applicable Federal, State and local laws, ordinances, rules and regulations.

7. APPLICABLE LAW AND VENUE. This Agreement shall be subject to and

construed in accordance with the laws of the State of Michigan. The County and the Contractor agree that the venue for the bringing of any legal or equitable actions arising out of this Agreement shall be in Michigan Courts whose jurisdiction and venue shall be established in accordance with the statutes of the State of Michigan and/or Michigan Court Rules. In the event that any action is brought under this Agreement in or is moved to Federal Court, the venue for such action shall be the Federal Judicial District of Michigan, Eastern District, Southern Division.

8. INDEPENDENT CONTRACTOR. It is expressly understood and agreed

that the Contractor is an independent contractor. The employees, servants, agents and assigns of the Contractor shall in no way be deemed to be and shall not hold themselves out as employees, servants or agents of the County and shall not be entitled to any fringe benefits of the County, such as, but not limited to, health and accident insurance, life insurance, paid vacation or sick leave, or longevity.

The Contractor shall be responsible for paying all salaries, wages and other

compensation which may be due its employees or agents for performing services under this Agreement and for the withholding and payment of all applicable taxes, including, but not limited to, income and social security taxes, to the proper Federal, State and local governments. To the extent permitted by law, the Contractor retains all rights as an employer to hire, promote, demote, transfer, or terminate any of its employees. If Contractor transfers or terminates any of the employees assigned to perform the services required by this Agreement, the Contractor shall replace that employee with another qualified employee.

9. INDEMNIFICATION AND HOLD HARMLESS. The Contractor shall, at its

own expense, protect, defend, indemnify, save and hold harmless the County, and the County’s elected and appointed officers, employees, and agents from all claims, damages (including but not limited to direct, indirect, incidental, consequential, special and punitive damages), costs, lawsuits and expenses, including, but not limited to, all costs from administrative proceedings, court costs and attorney fees, that they may incur as a result of any acts, omissions or negligence on behalf of the Contractor, or any of the Contractor’s officers, employees, or agents or its subcontractors or sub-subcontractors, or any of their officers, employees or agents, that may arise out of this Agreement.

The Contractor’s indemnification responsibilities under this section shall include

the sum of damages, costs and expenses which are in excess of the sum of damages,

70

5

costs and expenses which are paid out on behalf of or reimbursed to the County, the County’s officers, employees, and agents by the insurance coverage obtained and/or maintained by the Contractor.

10. INSURANCE. The Contractor at all times during the term of this

Agreement shall maintain insurances that meet the requirements of the Leelanau County Board of Commissioners’ Policy on “Insurance Requirements.” A copy of said Board Policy is attached to this Agreement labeled Exhibit B, which is incorporated by reference into this Agreement and is made a part thereof. It is understood and agreed that the Contractor shall have the County added to the list of parties to be made Additional Insured pursuant to Item #7 Additional Insured of the insurance requirements set forth in the attached Exhibit B.

11. WAIVERS. No failure or delay on the part of either of the parties to this Agreement in exercising any right, power or privilege hereunder shall operate as a waiver thereof, nor shall a single or partial exercise of any right, power or privilege preclude any other or further exercise of any other right, power or privilege.

In no event shall the making by the County of any payment due to the Contractor

constitute or be construed as a waiver by the County of any breach of a provision of this Agreement, or any default which may then exist, on the part of the Contractor, and the making of any such payment while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the County in respect to such breach or default.

12. AMENDMENTS. Modifications, amendments or waivers of any provision

of this Agreement may be made only by the written mutual consent of the parties hereto.

13. ASSIGNMENT. The Contractor shall not assign its duties and/or

obligations or right to receive payments under this Agreement without the prior written consent of the County. In no case, however, shall such approval relieve the Contractor from its obligations, or alter the terms under this Agreement.

14. SECTION TITLES. The titles of the sections and subsections set forth in

this Agreement are inserted for the convenience of reference only and shall be disregarded when construing or interpreting any of the provisions of this Agreement.

15. COMPLETE AGREEMENT. This Agreement, Exhibits A and B, and any

additional or supplementary documents incorporated herein by specific reference contain all the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the Parties hereto.

71

6

16. BINDING EFFECT OF THE AGREEMENT. The covenants and conditions of this Agreement shall be binding upon and for the benefit of the heirs, administrators, executors, successors and assigns of the Parties hereto.

17. INVALID/UNENFORCEABLE PROVISIONS. If any clause or provision of

this Agreement is rendered invalid or unenforceable because of any State or Federal statute or regulation or ruling by any tribunal of competent jurisdiction, that clause or provision shall be null and void, and any such invalidity or unenforceability shall not affect the validity or enforceability of the remainder of this Agreement. Where the deletion of the invalid or unenforceable clause or provision would result in the illegality and/or unenforceability of this Agreement, this Agreement shall be considered to have terminated as of the date in which the provision was rendered invalid or unenforceable.

18. CERTIFICATION OF AUTHORITY TO SIGN AGREEMENT. The people

signing on behalf of the Parties hereto certify by their signatures that they are duly authorized to sign this Agreement on behalf of said Parties and that this Agreement has been authorized by said Parties.

COUNTY OF LEELANAU

By: _____________________________ Date: ____________

William J. Bunek, Chairperson County Board of Commissioners

ADVANCED BUILDING CONTROL SYSTEMS, INC. By: _____________________________ Date: ____________

Mark Perry, Owner and LEED Accredited Professional Advanced Building Control Systems, Inc. APPROVED AS TO FORM FOR COUNTY OF LEELANAU COHL, STOKER & TOSKEY, P.C. By: Courtney A. Gabbara 7/2/2020 N:\Client\Leelanau\Agreements\Advanced Building Control Systems\Advanced Bldg Control Sys Agr 2020.docx Leelanau Co. #18-021

72

Exhibit A

CONTRACTOR’S BIANNUAL PREVENTATIVE SERVICE SPECIFICATIONS

1) Rooftop Air Handling Unit, Air-to-Air Exchangers, and Variable Air Volume Units: • Verify stroke of dampers and valves • Verify and adjust damper linkages if needed • Perform diagnostic run of system controllers • Verify all control functions including relays and status points • Test and record power output of the variable speed drives • Verify calibration of temperature and pressure transducers • Correct calibration of temperature and pressure transducers if needed • Tighten all wiring connections to controllers • Verify units respond correctly to all control signals • Conduct a visual inspection of belts and filters to assess the general condition

of the units 2) Roof Top Humidifiers:

• Perform diagnostic run of the unit controller • Verify all control functions including relays and status point that operate the

humidifier • Verify proper operating conditions and output • Tighten all wiring connections to controllers

3) Standalone Cooling and Humidity Control Units:

• Perform diagnostic run of the unit controller • Verify proper operating conditions and output

4) Standalone Cabinet Heaters:

• Verify all control functions including relays that operate the unit • Verify proper operating conditions and output

5) Heating Plant:

• Perform diagnostic run of the unit controllers • Verify all control functions including relays and status point that operate the unit • Verify proper operating conditions and output • Tighten all wiring connections to controllers • Operate boiler through all operational cycles for heating and Domestic hot

water production • Verify and test all operational functions of the variable speed pumps

73

EXHIBIT B

LEELANAU COUNTY BOARD POLICY

GENERAL SUBJECT: Administration/General

(County Administrator)

Policy No. 13

SPECIFIC SUBJECT: Insurance Requirements Policy Adopted: 04/17/1990 Revised: 02/15/1994 Revised: 05/21/2013 Revised: 12/19/2017

APPLIES TO: All Leelanau County Employees and Elected Officials.

PURPOSE: The Leelanau County Board of Commissioners hereby establishes a policy on insurance requirements for contractors, vendors, individuals, and/or organizations receiving monies from Leelanau County. The purpose of these requirements is to assure that the parties referenced above are accepting appropriate responsibility for insuring their own operations, and that they are not unduly exposing Leelanau County taxpayers to liability and/or loss.

The Contractor, and any and all of their subcontractors, shall not commence any work until they have met the insurance requirements outlined in this policy. All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan. All coverages shall be with insurance carriers acceptable to Leelanau County and have a minimum A.M. Best Company (www.ambest.com) Insurance Report rating of not less than A or A- (Excellent).

1. Workers’ Compensation Insurance: The Contractor shall procure and maintain during the life of the contract, Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan. Workers’ Compensation and Employers’ Liability Insurance are required if the party hires one or more persons or currently has employees. If a party currently does not have any employees, and is a sole proprietor, an affidavit must be filed with the County Clerk stating that the party currently has no employees and will not hire any while working for Leelanau County as a contractor or a subcontractor, etc. If a party currently does not have any employees and is incorporated (Inc.) or a limited liability corporation (LLC), they must file a Notice of Exclusion, WC-337, with the State of Michigan and then provide a copy of the State-approved document to the County Clerk.

74

File Name: Board Policy re Insurance Requirements Policy Page 2 of 3

2. Contractor’s Tools & Equipment: The Contractor shall be responsible for insuring all its tools, equipment and materials which it may leave at the Project’s work site. The County shall not be responsible for any loss or damage to the Contractor’s tools, equipment and materials.

3. Professional Liability (Errors and Omissions) Insurance: [For contracts for professional services, e.g., Architect, Engineers, Doctors, Dentist, etc.] The Contractor shall possess Professional Liability Insurance (errors and omissions) with limits of not less than $1,000,000.00 per occurrence or claim. If the Professional Liability Insurance is on a claims-made basis, the Contractor shall purchase extended reporting period “tail” coverage for a minimum of three (3) years after termination of the Agreement.

4. Commercial General Liability Insurance: The Contractor shall procure and maintain

during the life of their contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000.00 per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse, and Underground (XCU) Exclusions, if applicable.

5. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of their contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverage, with limits of liability not less than $1,000,000.00 per occurrence combined single limit, Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non- owned vehicles, and all hired vehicles.

6. Deductibles: The Contractor shall be responsible for paying all deductibles in its

insurance coverages.

7. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating that the following shall be Additional Insureds: Leelanau County, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. The Contractor’s insurance coverages shall be primary to the Additional Insureds and not contributing with any other insurance or similar protection available to the Additional Insureds, regardless of whether said other available coverage be primary, contributing or excess.

8. Cancellation Notice: Workers’ Compensation Insurance, Commercial General Liability

Insurance, and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “It is understood and agreed that Thirty (30) days Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to the office of the Leelanau County Administrator.

75

File Name: Board Policy re Insurance Requirements Policy Page 3 of 3

9. Owners’ and Contractors’ Protective Liability: [For Contracts for Construction or Large Repair or Maintenance Projects such as road work, sewer work or building projects] The Contractor shall procure and maintain during the life of the contract, a separate Owners’ and Contractors’ Protective Liability Policy with limits of liability not less than $1,000,000.00 per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Leelanau County shall be “Named Insured” on said coverage. Thirty (30) day Notice of Cancellation shall apply to this policy.

10. Proof of Insurance Coverage: The Contractor shall provide Leelanau County at the time

that the contracts are returned by him/her for execution, A “Certificate of Liability Insurance,” on Accord Form #25, with the necessary coverages included, as listed below:

a. Certificate of Insurance for Workers’ Compensation Insurance; b. Certificate of Insurance for Commercial General Liability Insurance; c. Certificate of Insurance for Vehicle Liability Insurance; d. Certificate of Insurance for Professional Liability Insurance on Projects where

such insurance is required. e. Original Policy, or original Binder pending issuance of policy, for Owners’ &

Contractors’ Protective Liability Insurance, where such insurance is required. f. If so requested, Certified Copies of all policies mentioned above will be

furnished.

11. If any of the above coverages expire during the term of the contract, the Contractor shall deliver renewal certificates and/or policies to the Leelanau County Administrator at least ten (10) days prior to the expiration date.

Failure to comply with these insurance requirements could result in the termination of a

contract or delay in receipt of funds. Questions regarding the scope of applicability of

this policy may be directed to the Leelanau County Administrator.

76

EXECUTIVE DOCUMENT SUMMARY

Source Selection Method

Bid

Other: ____________________________ Account Number (Funds to come from):d ______________________

VENDOR: _____________________________

Address/ Phone: Phone: _____________________________

Department:

Contact Person: ____________________________

Telephone No.: ____________________________

Suggested Recommendation:

Department Head Approval: _______________________________ Date: ______________________

Submittal Dates

Executive Board: ____________________

Regular Session: ____________________

Document Description

Board/Committee Recommendation Other _________________________________

Budgeted Amount: ____________________ Contracted Amount: __________________

Request to Waive Board Policy on Bid Requirements

Information Technology

Ron Plamondon

231-256-8105

■

■ 07/14/2020

Quotation

$ 6,900.00 $ 6,350.00

■ Maintenance

Request approval of the annual software maintenance renewal from ESRI in the amount of$6,350.00. Required to continue support and use of ESRI ArcGIS, which is our GeographicalInformation Systems software utilized by Equalization, Planning and Emergency Management.This software has been utilized to greatly improve our Web-based mapping for the generalpublic.

Move to recommend approval of the renewal of our software maintenanceagreement with ESRI in the amount of $6,350.00 with funds to come from DataProcessing Fund #636.

Digitally signed by Ron PlamondonDate: 2020.07.07 14:13:44 -04'00'

07/07/2020 77

Subject: Renewal Quotation

Date: 06/21/2020To: Ron Plamondon

Organization: County of LeelanauInformation Technology

Fax #: 231-256-0120 Phone #: 231-256-8105

From: Ana RosalesFax #: 909-793-4801 Phone #: 909-793-2853 Ext. 3306Email: arosales@esri.com

Number of pages transmitted Quotat ion #25966307 (including this cover sheet): 5 Document Date: 06/21/2020

Please f ind the attached quotat ion for your forthcoming term. Keepingyour term current may ent it le you to exclusive benefits, and if you chooseto discontinue your coverage, you w ill become ineligible for these valuablebenefits and services.

If your quote is regarding softw are maintenance renew al, visit thefollow ing w ebsite for details regarding the maintenance program benefitsat your licensing levelhttp://w w w . esri.com/apps/products/maintenance/qualifying.cfm

All maintenance fees from the date of discontinuation w ill be due andpayable if you decide to react ivate your coverage at a later date.

Please note: Certain programs and license types may have varyingbenefits. Complimentary User Conference registrat ions, softw are support,and softw are and data updates are not included in all programs.

Customers w ho have mult iple copies of certain Esri licenses may have theoption of support ing some of their licenses w ith secondary maintenance.

For information about the terms of use for Esri products as w ell aspurchase order terms and condit ions, please visithttp://w w w . esri.com/legal/licensing/softw are-license.html

If you have any quest ions or need addit ional information, please contactCustomer Service at 888-377-4575 opt ion 5.

Esri Inc380 New York StreetRedlands CA 92373

78

10 1 52384 3,000.00 3,000.00 ArcGIS Desktop Advanced Concurrent Use Primary MaintenanceStart Date: 09/20/2020End Date: 09/19/2021

1010 1 87194 700.00 700.00 ArcGIS Desktop Basic Concurrent Use Primary MaintenanceStart Date: 09/20/2020End Date: 09/19/2021

2010 1 87195 500.00 500.00 ArcGIS Desktop Basic Concurrent Use Secondary MaintenanceStart Date: 09/20/2020End Date: 09/19/2021

3010 1 87198 500.00 500.00 ArcGIS 3D Analyst for Desktop Concurrent Use Primary MaintenanceStart Date: 09/20/2020End Date: 09/19/2021

4010 1 87192 400.00 400.00

County of LeelanauInformation Technology8527 E Government Ctr Dr Ste 101Suttons Bay MI 49682Attn: Ron Plamondon

[CSBATCHDOM]

_______________________________________________________________________Quotation is valid for 90 days from document date.

Any est imated sales and/or use tax has been calculated as of the date of this quotat ion and is merely provided as a convenience for yourorganizat ion' s budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If yourorganizat ion is tax exempt or pays state taxes direct ly, then prior to invoicing, your organizat ion must provide Esri w ith a copy of a currenttax exemption cert if icate issued by your state' s taxing authority for the given jurisdict ion.

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, orinvoice program.

Issued By: Ana Rosales Ext: 3306

To expedite your order, please reference your customer number and this quotation number on your purchase order.

Send Purchase Orders To:

Environmental Systems Research Inst itute, Inc.380 New York StreetRedlands, CA 92373-8100

Attn: Ana RosalesPlease include the following remittance address

on your Purchase Order:

Environmental Systems Research Inst itute, Inc.P.O. Box 741076Los Angeles, CA 90074-1076

Item Qty Material# Unit Price Extended Price_______________________________________________________________________________

_______________________________________________________________________________

Date: 06/21/2020 Quotation Number: 25966307 Contract Number: 318946

380 New York StreetRedlands, CA 92373Phone: 909-793-28533306Fax #: 909-793-4801

Customer Number: 268872For questions regarding this document, please contact Customer Service at 888-377-4575.

Quotation

_______________________________________________________________________________

79

ArcGIS Desktop Basic Single Use Primary MaintenanceStart Date: 09/20/2020End Date: 09/19/2021

5010 1 161322 1,250.00 1,250.00 ArcGIS Enterprise Workgroup Standard Up to Tw o Cores MaintenanceStart Date: 09/20/2020End Date: 09/19/2021

Item Subtotal 6,350.00 Estimated Tax 0.00

Total USD 6,350.00

DUNS/CEC: 06-313-4175 CAGE: 0AMS3

[CSBATCHDOM]

Item Qty Material# Unit Price Extended Price_______________________________________________________________________________

_______________________________________________________________________________

Page 2

Date: 06/21/2020 Quotation Number: 25966307 Contract Number: 318946

380 New York StreetRedlands, CA 92373Phone: 909-793-28533306Fax #: 909-793-4801

Quotation

80

Renew al Options:

Online: Renew through My Esri site at https://my.esri.com Credit Card Purchase Order Email Authorizat ion

Email or Fax: Email Authorizat ion, Purchase Order or signed quote to: Fax: 909-307-3083 Email: service@esri.com

Requests via email or signed quote indicate that you are authorized to obligate funds for your organizat ion and yourorganizat ion does not require a purchase order.

If there are any changes required to your quotat ion please respond to this email and indicate any changes in your invoiceauthorizat ion.

If you choose to discontinue your support, you w ill become ineligible for support benefits and services. All maintenance feesfrom the date of discontinuation w ill be due and payable if you decide to react ivate your support coverage at a later date.

The items on this quotat ion are subject to and governed by the terms of this quotat ion, the most current product specif icscope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/product-specif ic-terms-of-use/e300.pdf, and your applicable signed agreement w ith Esri. If no such agreement covers anyitem quoted, then Esri' s standard terms and condit ions found athttp://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full .pdf apply to your purchase of that item. Federalgovernment ent it ies and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri' sGSA Federal Supply Schedule. Supplemental terms and condit ions found athttp://w w w .esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All termsof this quotat ion w ill be incorporated into and become part of any addit ional agreement regarding Esri' s offerings.Acceptance of this quotat ion is limited to the terms of this quotat ion. Esri objects to and expressly rejects any dif ferent oraddit ional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited bylaw , the quotat ion information is confidential and may not be copied or released other than for the express purpose ofsystem select ion and purchase/license. The information may not be given to outside part ies or used for any other purposew ithout consent from Esri. Delivery is FOB Origin.

In order to expedite processing, please reference the quotat ion number and any/all applicable Esri contract number(s) (e.g.MPA, ELA, SmartBuy GSA, BPA) on your ordering document.

[CSBATCHDOM]

Item Qty Material# Unit Price Extended Price_______________________________________________________________________________

_______________________________________________________________________________

Page 3

Date: 06/21/2020 Quotation Number: 25966307 Contract Number: 318946

380 New York StreetRedlands, CA 92373Phone: 909-793-28533306Fax #: 909-793-4801

Quotation

81

US FEDERAL CUSTOMERS: If you are a federal customer or a contractor purchasing on behalf of a federal customer apurchase order is required to receive an invoice. Please email the purchase order to service@esri.com

By signing below , you are authorizing Esri to issue a softw are support invoice in the amount ofUSD__________________ plus sales tax, if applicable.

Please check one of the follow ing:

_____ I agree to pay any applicable sales tax.

_____ I am tax exempt. Please contact me if Esri does not have my current exempt information on f ile.

________________________________________ _________________________Signature of Authorized Representat ive Date

________________________________________ _________________________Name (Please Print) Tit le

[CSBATCHDOM]

Item Qty Material# Unit Price Extended Price_______________________________________________________________________________

_______________________________________________________________________________

Page 4

Date: 06/21/2020 Quotation No: 25966307 Customer No: 268872 Contract No: 318946

380 New York StreetRedlands, CA 92373Phone: 909-793-28533306Fax #: 909-793-4801

Quotation

82

EXECUTIVE DOCUMENT SUMMARY

Source Selection Method

Bid

Other: ____________________________ Account Number (Funds to come from):d ______________________

VENDOR: _____________________________

Address/ Phone: Phone: _____________________________

Department:

Contact Person: ____________________________

Telephone No.: ____________________________

Suggested Recommendation:

Department Head Approval: _______________________________ Date: ______________________

Submittal Dates

Executive Board: ____________________

Regular Session: ____________________

Document Description

Board/Committee Recommendation Other _________________________________

Budgeted Amount: ____________________ Contracted Amount: __________________

Request to Waive Board Policy on Bid Requirements

Clerk

Michelle L. Crocker

231-256-9824

■ 07/14/2020

■ 07/21/2020

n/aSelect One

$ 0.00 $ 0.00

Select One ■ Appointment

There is a vacancy on the Jury Commission for a term vacated by Jay Johnson.

I am currently in the process of accepting applications for the position. Once the time periodcloses, the applications will be forward to the 13th Circuit Court Judges for appointmentrecommendation.

It is requested that this item be forwarded to the Regular Session of July 21, 2020, forappointment; that should allow sufficient time to follow the process.

I move to recommend to the Board of Commissioners that the appointment of aJury Commission member be forwarded to the Regular Session on July 21, 2020.

Digitally signed by Michelle L. CrockerDate: 2020.07.07 17:04:25 -04'00' 83

84

3411 N. MARTIN LUTHER KING JR. BOULEVARD • LANSING, MICHIGAN 48906-2934 www.michigan.gov • (517) 481-8000

June 23, 2020 RE: County Veteran Service Fund Grant – Emergency Relief Dear Mr. Janik: The Michigan Veterans Affairs Agency has accepted the Leelanau County application for the 2020 County Veteran Service Fund – Emergency Relief (CVSF-ER) Grant. Your grant project will be assigned a grant number and MVAA will be the acting fiduciary once the attached documents have been signed and returned. The grant award will be funded for up to $25,000.00 of approved costs during the grant period, effective the date the CVSF Grant Agreement is signed by both Missaukee County and the State of Michigan.

All grant activities will be administered and supervised by the Michigan Veterans Affairs Agency. For all communications related to the grant, please email Marie Douville at douvillem@michigan.gov , copy MVAAGrants@michigan.gov.

To accept the grant award, please review and sign the County Veteran Service Fund Grant Agreement and return, in its entirety, by email to MVAAGrants@michigan.gov (cc: douvillem@michigan.gov), no later than 10 days from the date of this letter. Sincerely,

Karen Rowlader Grant and Contract Specialist Michigan Veterans Affairs Agency 222 Washington Square North, Lansing, MI 48933 (517) 284-5253 rowladerk@michigan.gov Cc: Financial Officer Authorized Official

STATE OF MICHIGAN DEPARTMENT OF MILITARY & VETERANS AFFAIRS

LANSING BG PAUL D. ROGERS

THE ADJUTANT GENERAL AND DIRECTOR GRETCHEN WHITMER

GOVERNOR

85

GRANT AGREEMENT BETWEEN THE

MICHIGAN DEPARTMENT OF MILITARY AND VETERANS AFFAIRS, MICHIGAN VETERANS AFFAIRS AGENCY

AND Leelanau County

This Grant Agreement (“Agreement”) is made between the Michigan Department of Military and Veterans Affairs, (DMVA), Michigan Veterans Affairs Agency (“State"), and Leelanau County ("Grantee"). The parties in this agreement will be referred to as Grantor (DMVA or MVAA) and Grantee (County Recipient).

The purpose of this Agreement is to provide funding in exchange for work to be performed for the project named below. The State is authorized to provide grant assistance pursuant to Public Act No. 514 of 2018. This Agreement is subject to the terms and conditions specified herein.

Project Name: Leelanau CVSF-ER Grant Grant # 20*2508

Amount of grant: $25,000.00 Start Date (date executed by DMVA): End Date: 09/30/2020

[unless alternate date specified]

GRANTEE CONTACT: STATE’S CONTACT: Chet Janik, County Administrator Marie Douville, Grant and Contract Analyst Name/Title Name/Title Leelanau County MVAA Organization Division/Bureau/Office 8527 E. Government Center Drive, Ste 101 222 N. Washington Sq. 5th Floor Address Address Suttons Bay, MI 49682 Lansing, MI 48933 Address Address 231-256-8100 517-284-5237Telephone number Telephone number

Fax number Fax number cjanik@co.leelanau.mi.us douvillem@michigan.gov E-mail address E-mail address

Federal ID number – (Required for Federal Funding)

Grantee DUNS number - (Required for Federal Funding)

[Program will add a Remittance address if different than the above.]

The undersigned certify that they are duly elected and authorized officers of the Grantee and that, as such, are authorized to accept this grant on behalf of the Grantee, to obligate the Grantee to observe all of the terms and conditions placed on this grant, and in connection with this grant to make, execute and deliver on behalf of the Grantee all grant agreements, representations, receipts, reports and other instruments of every kind.

FOR THE GRANTEE:

Signature Chet Janik, County Administrator

Date

Name/Title

FOR THE GRANTOR:

Signature Christine F Apostol, Chief Financial Officer

Date

Name/Title

86

2

I. PROJECT SCOPE

This Agreement and its appendices constitute the entire Agreement between the Grantor and the Grantee and may be modified only by written agreement between the Grantor and the Grantee.

(A) The scope of this project is to create a county department of veterans’ affairs in certaincounties, and to prescribe its powers and duties; and to transfer the powers and duties of thesoldier’s relief commission in such counties (MCL 35.621 to 35.624)

(B) Grants are provided to counties for county veteran service operations. “Veteran serviceoperations” means assistance and programming of any kind to meet the needs of theveterans in this state. Veteran service operations include, but are not limited to, providingassistance, programming, and services for the purpose of assisting veterans in this state andproviding advice, advocacy, and assistance to veterans, servicemembers, dependents, orsurvivors by an accredited veteran service officer to obtain United States Department ofVeterans Affairs health, financial, or memorial benefits for which they are eligible.

(C) The scope of this project is limited to the activities specified in Appendix A and such activitiesas are authorized by the State under this Agreement. Any change in project scope requiresprior written approval in accordance with Section III, Changes, in this Agreement. Failure toobtain written prior approval from the State may result in expenses not being approved orreimbursed.

(D) By acceptance of this Agreement, the Grantee commits to complete the project identified inAppendix A within the time period allowed for in this Agreement and in accordance with theterms and conditions of this Agreement.

II. AGREEMENT PERIOD

Upon signature by the Grantor, the Agreement shall be effective from the Start Date until the End Date on page 1. The Grantor shall have no responsibility to provide funding to the Grantee for project work performed except between the Start Date and the End Date specified on page 1. Expenditures made by the Grantee prior to the Grant Period Start Date or after the End Date of this Agreement are not eligible for payment under this Agreement.

III. CHANGES

Any changes to this Agreement other than budget line item revisions less than 10% percent of the budget line item shall be requested by the Grantee or the Grantor in writing and implemented only upon approval in writing by the Grantor. The Grantee must submit change requests in advance using the form provided by the Grantor. The Grantor reserves the right to deny requests for changes to the Agreement or to the appendices. No changes can be implemented without written approval by the Grantor. All change requests must be received by the Grantor no later than June 30, 2020.

IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS

The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of this Agreement.

(A) The Grantee must complete and submit quarterly financial and progress reports according to aform and format prescribed by the Grantor and must include supporting documentation of eligibleproject expenses. These reports shall be due according to the following:

87

3

Reporting Period Due Date May 15-May 31, 2020 June 7, 2020 June 1-June 30 July 7, 2020 July 1- July 30, 2020 August 7, 2020 August 1-August 31, 2020 September 7, 2020 September 1 – September 30, 2020

October 7, 2020

Late report submissions may result in delayed payments and termination of the agreement.

The forms provided by the Grantor shall be submitted to the Grantor’s contact at the address on page 1. All required supporting documentation (invoices, proof of payment, cancelled checks, general ledgers) for expenses must be included with the report. All expenses outside of payroll are to be paid no later than September 30, 2020.

(B) If requested, the Grantee shall provide a final project report in a format prescribed by the Grantor.The Grantee shall submit the final status report, including all supporting documentation for expenses,along with the final project report and any other outstanding products within 30 days from date of therequest.

(C) The Grantee must provide copies of all products and deliverables in accordance with Appendix A.

(D) All products shall acknowledge that the project was supported in whole or in part by MichiganVeterans Affairs Agency, MVAA, per the guidelines provided by the program. Use of the MichiganVeterans Affairs Agency (MVAA) logo on your communications or marketing materials of any typerequires prior written approval from MVAA. The request is valid for one-time use without significantchanges. If any changes are made to the approved request, a new request will need to besubmitted. All final designs that include the MVAA logo must be sent to MVAA for review/approvalprior to distribution.

To request approval and to obtain official MVAA logo files, contact Andy Henion at heniona@michigan.gov. In your request, please explain the following:

Which material(s) you will be including the MVAA logo on.

What is the purpose of/what are your materials communicating?

How do you plan on utilizing the MVAA logo?

When and how long will these materials be in distribution?

V. GRANTEE RESPONSIBILITIES

(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,and regulations in the performance of this grant.

(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award ofthis grant is not a guarantee of permit approval by the State.

(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arisefrom the Grantee’s receipt or execution of this grant.

(D) The Grantee needs to have internal controls in place in order to provide reasonable assurancethat administrative objectives will be met. Grantees are expected to maintain separate accountsand records for each source of funds (e.g., Federal, State, other) used to support the project, andto maintain separate records for matching funds and program income funds if applicable.

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(E) The Grantee agrees to fulfill all matters within the grant guidance as requested and enforced.This may include, but is not limited to, mandatory training(s) for Project Directors and FinancialOfficers or designees, to learn correct reporting format.

(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information withthe State for the purpose of obtaining this Agreement or any payment under the Agreement, andthat any such filing may subject the Grantee, its agents, and/or employees to criminal and civilprosecution and/or termination of the grant.

VI. USE OF MATERIAL

Unless otherwise specified in this Agreement, the Grantee may release information or material developed under this Agreement, provided it is acknowledged that the State funded all or a portion of its development.

The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any copyrightable material or research data submitted under this grant whether or not the material is copyrighted by the Grantee or another person. The Grantee will only submit materials that the State can use in accordance with this paragraph.

VII. ASSIGNABILITY

The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations under this Agreement to any other party without the prior written consent of the Grantor. The Grantor does not assume responsibility regarding the contractual relationships between the Grantee and any subcontractor.

VIII. SUBCONTRACTS

The Grantor reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the project. The Grantee is solely responsible for all contractual activities performed under this Agreement. Further, the Grantor will consider the Grantee to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be subject to the provisions of this Agreement and shall be qualified to perform the duties required. Subcontractors shall report activities and services to the County in a form and manner prescribed by the County. The County shall provide signed copies of all subcontracts to the Grantor within 14 days of execution.

IX. NON-DISCRIMINATION

Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., and Executive Directive 2019-09. Contractor and its subcontractors agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex (as defined in Executive Directive 2019-09), height, weight, marital status, partisan considerations, any mental or physical disability, or genetic information that is unrelated to the person’s ability to perform the duties of a particular job or position. Breach of this covenant is a material breach of this Contract.

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X. UNFAIR LABOR PRACTICES

The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278, as amended, MCL 423.321 et seq.

XI. LIABILITY

(A) The Grantee, not the Grantor, is responsible for all liabilities as a result of claims, judgments, orcosts arising out of activities to be carried out by the Grantee under this Agreement, if the liability iscaused by the Grantee, or any employee or agent of the Grantee acting within the scope of theiremployment or agency.

(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by theGrantee, the Grantor, its agencies, or their employees as provided by statute or court decisions.

XII. CONFLICT OF INTEREST

No government employee, or member of the legislative, judicial, or executive branches, or member of the Grantee’s Board of Directors, its employees, partner agencies, or their families shall benefit financially from any part of this Agreement.

XIII. ANTI-LOBBYING

If all or a portion of this Agreement is funded with federal funds, then in accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal government or in litigation against the Grantor. Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers.

If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of Michigan’s lobbying statute, MCL 4.415(2). “‘Lobbying’ means communicating directly with an official of the executive branch of state government or an official in the legislative branch of state government for the purpose of influencing legislative or administrative action.” The Grantee shall not use any of the grant funds awarded in this Agreement for the purpose of litigation against the Grantor. Further, the Grantee shall require that language of this assurance be included in the award documents of all subawards at all tiers.

XIV. DEBARMENT AND SUSPENSION

By signing this Agreement, the Grantee certifies that it has checked the federal debarment/suspension list at www.SAM.gov to verify that its agents, and its subcontractors:

(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, orvoluntarily excluded from covered transactions by any federal department or the state.

(2) Have not within a three-year period preceding this Agreement been convicted of or had acivil judgment rendered against them for commission of fraud or a criminal offense inconnection with obtaining, attempting to obtain, or performing a public (federal, state, orlocal) transaction or contract under a public transaction, as defined in 45 CFR 1185;violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or destruction of records, making false statements, or receiving stolenproperty.

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(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).

(4) Have not within a three-year period preceding this Agreement had one or more publictransactions (federal, state, or local) terminated for cause or default.

(5) Will comply with all applicable requirements of all other state or federal laws, executiveorders, regulations, and policies governing this program.

XV. AUDIT AND ACCESS TO RECORDS

The Grantor reserves the right to conduct a programmatic and financial audit of the project, and the Grantor may withhold payment until the audit is satisfactorily completed. The Grantee will be required to maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by the Grantor. The Grantor or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and inspection. All records must be maintained for a minimum of [five] years after the final payment has been issued to the Grantee by the Grantor.

All grant recipients will be subject to grant monitoring of performance, including data collection. Standardized templates will be provided with the Grant Award letter. Budget, Progress and Activity Reports will be required quarterly. Grant and performance monitoring will be conducted by the Michigan Veterans Affairs Agency. If the Grantor determines, by audit or otherwise, that a county expended the grant funds received for purposes other than veteran service operations, the Grantor shall reduce the grant disbursement provided to the county in the succeeding fiscal year by an amount equal to the total of all amounts improperly expended. The Grantor reserves the right to require payment of misspent funds if funds are not appropriated, or the county does not apply for appropriated grant funding, in the subsequent year.

XVI. INSURANCE

(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that mayarise from the Grantee’s actions under this Agreement.

(B) The Grantee must comply with applicable workers’ compensation laws while engaging inactivities authorized under this Agreement.

XVII. OTHER SOURCES OF FUNDING

The Grantee guarantees that any claims for reimbursement made to the Grantor under this Agreement must not be financed by any source other than the Grantor under the terms of this Agreement. If funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or to refund to the Grantor, within 14 business days, the total amount representing such duplication of funding.

XVIII. COMPENSATION

(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The Grantor willpay the Grantee a total amount not to exceed the amount on page 1 of this Agreement, inaccordance with Appendix A, and only for expenses incurred and paid. All other costs necessary tocomplete the project are the sole responsibility of the Grantee.

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(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreementare not allowed under the Agreement, unless otherwise specified in Appendix A.

(C) The Grantor will approve payment requests after approval of reports and related documentation asrequired under this Agreement.

(D) The Grantor reserves the right to request additional information necessary to substantiatepayment requests.

(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). TheGrantee may register to receive payments by EFT at the Contract & Payment Express Web Site(http://www.cpexpress.state.mi.us).

XIX. CLOSEOUT

(A) A determination of project completion, which may include a site inspection and an audit, shall bemade by the Grantor after the Grantee has met any match obligations, satisfactorily completed theactivities, and provided products and deliverables described in Appendix A.

(B) Upon issuance of final payment from the State, the Grantee releases the Grantor of all claimsagainst the Grantor arising under this Agreement. Unless otherwise provided in this Agreement orby State law, final payment under this Agreement shall not constitute a waiver of the Grantor claimsagainst the Grantee.

(C) The Grantee shall refund to the Grantor any funds allowed by this Agreement that remainunspent by September 30, 2020 within 14 days of the Grantor demand.

XX. CANCELLATION

This Agreement may be canceled by the Grantor, upon 30 days written notice, due to Executive Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement by the Grantor and Grantee. The Grantor may honor requests for just and equitable compensation to the Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after written notice, upon which time all outstanding reports and documents are due to the Grantor and the Grantor will no longer be liable to pay the grantee for any further charges to the grant.

XXI. TERMINATION

(A) This Agreement may be terminated by the Grantor as follows.

(1) Upon 30 days written notice to the Grantee:

a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with therequirements of the authorizing legislation cited on page 1, or the rules promulgatedthereunder, or other applicable law or rules.

b. If the Grantee knowingly and willingly presents false information to the Grantor for thepurpose of obtaining this Agreement or any payment under this Agreement.

c. If the Grantor finds that the Grantee, or any of the Grantee’s agents or representatives,offered or gave gratuities, favors, or gifts of monetary value to any official, employee, oragent of the Grantor in an attempt to secure a subcontract or favorable treatment inawarding, amending, or making any determinations related to the performance of thisAgreement.

d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears inthe register of persons engaging in unfair labor practices that is compiled by theMichigan Department of Licensing and Regulatory Affairs or its successor.

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e. During the 30-day written notice period, the Grantor shall withhold payment for anyfindings under subparagraphs a through d, above and the Grantee will immediatelycease charging to the grant and stop earning match for the project (if applicable).

(2) Immediately and without further liability to the Grantor if the Grantee, or any agent of theGrantee, or any agent of any subcontract is:

a. Convicted of a criminal offense incident to the application for or performance of a State,public, or private contract or subcontract;

b. Convicted of a criminal offense, including but not limited to any of the following:embezzlement, theft, forgery, bribery, falsification or destruction of records, receivingstolen property, or attempting to influence a public employee to breach the ethicalconduct standards for State of Michigan employees;

c. Convicted under State or federal antitrust statutes; ord. Convicted of any other criminal offense that, in the sole discretion of the State, reflects

on the Grantee’s business integrity.e. Added to the federal or state Suspension and Debarment list.

(B) If a grant is terminated, the Grantor reserves the right to require the Grantee to repay all or aportion of funds received under this Agreement.

(C) Termination for Non-Appropriation - The County acknowledges that continuation of the grantis subject to appropriation or availability of funds for the grant. If funds are not appropriated orotherwise made available, the Grantor must terminate the grant.

XXII. IRAN SANCTIONS ACT

By signing this Agreement, the Grantee is certifying that it is not an Iran linked business, and that its contractors are not Iran linked businesses, as defined in MCL 129.312.

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PROGRAM-SPECIFIC BOILERPLATE

XXIII. DISCLOSURE OF INFORMATION

All reports and other printed or electronic material prepared by or for the Grantee under the Agreement will not be distributed without the prior written consent of the Grantor except for items disclosed in response to a Freedom of Information Act request, Court Order or subpoena.

PROJECT-SPECIFIC REQUIREMENTS – APPENDIX A

Standard Language

Leelanau County will be awarded $25,000 for the CVSF-ER Grant.

Leelanau County agrees, where MVAA is the fiduciary, MVAA will bill for actual expenses incurred during the administration of the grant (i.e. postage). Administrative charges for MVAA staff will not be applied.

Leelanau County has agreed to participate in the Meijer Voucher program.

If the County has agreed to participate in the Meijer Voucher program, the amount of the initial deposit will be reduced by the amount $2,000.00 County has determined it will need for the Voucher program.

Leelanau County will receive $2,000.00 in Meijer Vouchers.

Leelanau County agrees to secure the Meijer Vouchers in a locked location.

Leelanau County will return unused Meijer Vouchers to the State of Michigan no later than October 31, 2020.

Leelanau County agrees that MVAA will be invoiced monthly for Meijer Vouchers.

MVAA will notify Leelanau County monthly of the remaining balance in the Voucher Program account.

Leelanau County has the right to submit a Project and Budget Amendment to adjust the Meijer Voucher program account based on expenditures and projections.

Vouchers can be used to purchase food, paper products, laundry and household cleaning products, health and beauty care items, and pet food only.

Vouchers are for emergent need purchases only and exclude general merchandise,

apparel, alcohol, tobacco, prescriptions, fuel, gift and entertainment cards, prepaid phone

and airline cards, Meijer Express locations, lottery, postage, park and entertainment tickets,

prepaid debit cards and reload packs, in-store businesses, licenses, taxes, previous

purchases, SIMPLR™ Protection Plans, and bottle deposits.

Vouchers are valid for in-store purchases only, and the self-checkout lanes cannot be used.

The vouchers can only be redeemed at Meijer stores and can only be used once.

Duplicate denominations cannot be used in one transaction (for example, the veteran may

use a $100 voucher and a $50 voucher in one transaction; however, if the veteran received

two $100 vouchers as part of the relief packet, they will not be able to use both $100 vouchers at one time). 94

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If the veteran does not use the entire voucher amount, the balance will be surrendered and only the amount used will be billed to MVAA and charged against the county’s grant award.

If there are funds remaining from the initial $ 23,000 payment at the end of the Fiscal Year (September 30, 2020) the County will return those to the State upon demand.

The County will provide verification of funds spent down from the original $25,000 less any

funds dedicated to the Meijer Voucher program with the Quarterly Reports in the form of copies of original itemized receipts, invoices, and evidence of proof of payment, or other

appropriate documentation to support and verify expenditures.

Progress Reports and Quarterly Financial Reports will be due according to the schedule listed on page 2.

All reports will be submitted on the Reporting Templates provided by the MVAA – see attached.

Failure to properly complete progress reports, financial reports, and claims reports may delay payments.

Expenses occurred prior to the Grant Award period not authorized by MVAA will not be reimbursed.

FY2020 funds may not be used to support contracts, services or purchases beyond September 30, 2020.

All purchases must be paid for no later than September 30, 2020.

As the Grantee, it is your responsibility to review the following reporting criteria and supply appropriate supporting documents as it applies to your grant.

Reporting Requirements Wartime/Peacetime Era Relief: Name of Veteran Dates of Service Character of Discharge Cost of services being paid for through fund Date of service provided Members of Review Panel Appeal Process if case is denied Proof of Need

Dental/Medical/Psychological Care: Patient First Name, Last Initial and DOB Date(s) of Service and service(s) provided Grant funds should be used as funds of last resort

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Travel Services for Veterans: Veteran Name Date of Transport Mode of transportation If contracting service must include copy of subcontract, travel logs supported with Mapquest or similar mapping tool Proof of payment

Service Animals: Description of Program to include how veterans are picked for program and appeal process if denied Name of veteran Copy of sub-contract(s)

Personal Services for Veterans such as dental services, bathing: Subcontract with provider Copy of original receipt to include type of service Proof of payment Name of veteran

Vouchers/Gift Cards/Gas Cards to Veterans: Copy of original receipt for purchase of gift/gas cards Copy of itemized receipt(s) of purchases made with gift/gas cards (veterans must return receipts for purchases with gift/gas cards) Detailed itemized receipts to support purchases made with vouchers Store name and date imprinted on receipt Proof of dependency for vouchers/gift cards/gas cards provided each dependent

Meijer Voucher Program: Completed spreadsheet provided by MVAA to include: Name of Veteran Dates of Service Character of Discharge Amount of Voucher(s) Staff name and email providing voucher Barcode number on voucher

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Fiscal Year 2020 County Veteran Service Fund Grant Reimbursement Request

One initiative per page. Make additional sheets for each initiative. Applicant County Grant Number SIGMA Vendor Code

I. Project / Initiative Name II. Project Total III. Expenditure Details Line Item

Date

Item / Service Description

Cost Per Unit

Quantity

Cost MVAA USE ONLY

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total $0.00 IV. Authorization and Certification I certify that this is a true and correct statement of expenditures for the above named items during the listed reporting period and that the documentation to support these expenditures is available for review.Prepared By Date

Email Address Signature

Phone Number

*Please number each receipt clearly to identify with the line item it represents*

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Page 1 of 4

FY2020 COUNTY VETERAN SERVICE FUND GRANT GRANT APPLICATION TEMPLATE

Use this template in submitting the County Veteran Service Fund grant request.

Definitions to determine the proper individual to list as a contact can be found in the Grant Guidance. Your Authorizing Official is the person able to accept funds and enter the County into agreements and contracts. This is usually the Chairperson of the Board of Commissioners.

CONTACT INFORMATION

Applicant County

Grant Amount Requested

SIGMA Vendor Code SIGMA Address Code

Project Director

Mailing Address

Phone

Email Address

Financial Officer

Mailing Address

Phone

Email Address

Authorized Official

Mailing Address

Phone

Email Address

Each assistance, programming, and service initiative needs a separate and detailed project and budget narrative, and spreadsheet. Please duplicate the Project Detail, Budget Narrative, and Excel spreadsheets as needed for each initiative your county is seeking funding. Attach pages as needed.

Leelanau

to be determined

Michael W. Roof2650 Lafranier Rd, Traverse City, MI 49686231-995-6069mroof@grandtraverse.org

Michelle Crocker8527 E. Government Center Drive, Suite 101, Suttons Bay, MI 49682

231-256-9824mcroker@co.leelanu.mi.us

Chet Janik8527 E. Government Center Drive, Suite 101, Suttons Bay, MI 49682

231-256-8100cjanik@co.leelanau.mi.us

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PROJECT DETAIL

Project Title

Grant Focus Area

PROJECT NARRATIVE

Detailed project narrative must be provided below.

COVID 19 Emergent ReliefEmergency Relief

Overview

Leelanau County Veterans Services is staff through the Grand Travers CountyDepartment of Veterans Affairs.

Due to the devastating economic impact of COVID-19 we are asking for the CSVFgrant to help residents of Leelanau through these trying times.

Since there is no grant amount given at this time, we will divide the grant up with thosefor the following needs:* Groceries* Utilities* Rent / Mortgage payments* Car payments* Insurance payments* Home repairs

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BUDGET NARRATIVE/JUSTIFICATION

Budget Narrative/Justification must be provided below. In addition, an itemized list of all expenditures, including salary if applicable, must be provided in the Excel budget templates provided. Add Excel spreadsheets as an attachment for each initiative, titled ‘Attachment A’.

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SUBMISSION OF APPLICATION

Type an X in the box for confirmation of the following statements.

I understand that my County must become registered to do business with the State of Michigan prior to receiving any grant funding. Registration is available at the following website: www.michigan.gov/SIGMAVSS.

I understand that the grant agreement must be signed by the Authorizing Official before grant funds can be expended.

I have included Attachment A: Itemized Budget.

I have included Attachment B: County FY19 Budget for the organization structure that provides assistance to veterans and/or family members.

I understand that I should receive an email confirmation of submission of my application within 24 business hours, and if I do not receive an email confirmation, I should contact the agency for confirmation.

I understand that remote access to the United States Department of Veterans Affairs computing systems to obtain PIV cards for county veteran services officers must be established no later than September 24, 2020.

Signature: _______________________________________ Date: ____________________ ________________

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LEELANAU COUNTY BOARD OF COMMISSIONERS FY 2021 – Proposed Budget Preparation Schedule

2020 Dates Action

June 12 Budget forms, instructions, and guidelines distributed to departments.

June 29 Department 2021 budget submission to Chief Deputy County Clerk – 4:00 p.m. deadline.

July 15-19 1. Budget review: Administrator, Clerk, Treasurer, and Chief Deputy County Clerk.

July 22-26 1. Administrator, Clerk, Treasurer, and Chief Deputy County Clerk meet to complete budget proposal.

July 30 (Suggested)

Prepared budget presented to the Board of Commissioners by Administrator w/full Board budget work session, 9:00 a.m. C

August 8 or 12 (Suggested) Board budget work session, time TBD C

August 13 (Suggested)

Possible budget meeting date, immediately following the Executive Board of Commissioners Meeting.

August 14 – September 19

Additional Board of Commissioners work sessions to be scheduled, if necessary. Staff availability for budget meetings August 14, 15, 22, 28 (a.m. only); September 5, 12, 17 (noon or later), 18, 19

Administrator, Clerk, Treasurer, and Chief Deputy County Clerk will meet to review budget based on Board of Commissioners’ recommendation/direction.

C

September 22 (Suggested)

Proposed budget sent to the Board of Commissioners for review prior to October 6, 2020, Executive Board meeting.

October 6 Budget proposal to Executive Board for recommendation. C

October 13 Annual Meeting. Public Hearing at 7:10 p.m. Budget approved. Appropriations Act approved. C

C = Commissioner attendance.

Notice of Public Hearing to the Enterprise by Noon on September 13, 2020, for publication on September 24 and October 1, 2020; budget available for the public on Monday, September 28, 2020.

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Board Policy #40 – Grants Management Policy Page 1 of 5

LEELANAU COUNTY BOARD POLICY

GENERAL SUBJECT: Financial Policy No. 40 (Clerk/Treasurer/Planning)

SPECIFIC SUBJECT: Grants Management Policy Adopted: 02/21/2012 Revised: __________ ______________________________________________________________________________

APPLIES TO: This policy applies to all Leelanau County officials and departments and to all County board/committee members.

______________________________________________________________________________ PURPOSE: Leelanau County recognizes that grant funding provides significant resources to

enhance the County’s ability to provide services and activities not otherwise available. The purpose of this policy is to provide a written policy stating the requirements for grant applications and agreements and to ensure that County departments are accountable for proper grant documentation, administration, and activities.

SECTION I – GENERAL PROVISIONS:

1. These regulations shall govern all officials and employees engaged in grant management for Leelanau County.

2. Compliance with these regulations is the responsibility of each employee and department head.

SECTION II – DEFINITIONS:

1. Accruals – means pending revenue for work completed or sales made in one year, whether billed or not billed, that is not received until the next year.

2. Agreement – the approved and signed grant agreement between the County and the grant agency.

3. Authorizing Official – as used in this policy, Authorizing Official means the County Administrator, the County Clerk or the Chairperson of the County Board of Commissioners.

4. Contract – a document between the County and a contractor for goods or services.

5. County Official – as used in this policy, County Official means elected official and/or appointed department head responsible for preparing the grant prior to approval of the Authorizing Official.

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Board Policy #40 – Grants Management Policy Page 2 of 5

6. Indirect Costs – are costs associated with the administrative and general functions of County government that support direct services of a grant or fund. Indirect costs include such things as cost of facilities, utilities, insurance, accounting and payroll, information technology, infrastructure, etc.

7. Other Grants – any grants not identified in #3 above (such as 2% allocation funds, local grants from non-profits, etc.)

8. State and Federal Grants – are revenues received, either directly or indirectly, from the state or federal government. These revenues will be accounted for in either the General Fund or the appropriate Special Fund.

9. Subrecipient – A non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.

SECTION III – SUBMISSION AUTHORITY & GRANT APPROVAL:

1. Completion of grant applications is the responsibility of the county official submitting for the grant. All applications shall include reimbursement of indirect costs, when allowed, and shall meet the requirements of this Policy.

2. Leelanau County Officials may file a notice of intent (NOI) for grant applications without prior approval of the Board of Commissioners. Any grant application submitted following submittal of a NOI must meet the requirements of this Policy.

3. All awarded grants must be presented to the Board of Commissioners for approval, prior to receipt of and expenditure of the grant funds.

SECTION IV – COMPLIANCE WITH GRANT REQUIREMENTS:

1. The County official administering a grant is responsible for compliance with all aspects of the grant requirements, including submittal of reports and payment requests, and monitoring to ensure that grant activities are properly accomplished.

2. Fiscal reporting is the responsibility of the County Clerk, in cooperation with the County Official administering the grant.

3. Use of grant funds must adhere to County policies and budget rules to ensure accurate financial reporting and accounting.

4. Time and effort should be based on actual time spent on the grant project and based on signed time sheets. Time sheets must be signed by the employee and their respective supervisor and be retained for auditing purposes. For additional information on distribution of time and effort for federal awards, please refer to OMB Circular A-87, Attachment B, Section 8, Compensation for Personal Services.

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Board Policy #40 – Grants Management Policy Page 3 of 5

SECTION V – RESPONSIBILITY FOR GRANT AGREEMENTS AND PUBLIC DISCLOSURE:

1. Original grant agreements, and originals of any approved amendments are to be retained by the Office of the County Clerk, and a copy submitted to the County Treasurer.

2. All requests for reimbursements, fiscal reports, supporting documentation, and any correspondence that affects the allowable funding shall be jointly submitted to the County Clerk and County Treasurer.

3. Once completed and closed out, the official grant file, including a copy of the signed agreement and all documents associated with the grant, including but not limited to the agreement and amendments, applications, pre-application questionnaire, activity reports, requests for reimbursement, fiscal reports, and other correspondence will be maintained by the County and filed with the County Clerk. Any destruction of these records will be in accordance with the approved retention schedule for the grant.

4. Public disclosure requests regarding grants will be referred to the County FOIA Coordinator, per County policy.

SECTION VI – GRANT REVENUES/EXPENDITURES:

1. All grant revenues will be property budgeted, deposited, and recorded into the proper accounts immediately upon receipt, in accordance with Generally Accepted Accounting Principles.

2. The Office of the County Treasurer will create and maintain revenue numbers that ensure identification of grants and provide for tracking of accruals.

3. Staff time charged to a grant will be charged at the fully loaded rate (salary plus all benefits). The Accounting Department will verify fully loaded rates for any employees working on the grant.

SECTION VII – FISCAL MANAGEMENT:

1. All encumbrances, purchases, and payments will be processed and submitted in accordance with County policy and budget rules, as well as any conditions outlined in the grant agreement or guidelines.

2. Federally funded grant procurement of goods or services must also comply with conditions outlined under “Procurement of Goods and Services” in Circular A-102, “Grants and Cooperative Agreements with State and Local Governments.”

3. All grant applications and agreements will include charges for indirect costs to the maximum allowed in accordance with both County procedures and the specific grant rules.

4. Positions for any personnel hired with grant funds must have pre-approval of the Board of Commissioners and be posted and filled according to applicable County policies and

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procedures. Employee(s) hired with grant funds must be advised that grant-funded positions are only funded for the duration of the grant funding.

5. Independent contractors or employees may only be hired if the hiring is done as part of a federally or state funded grant agreement. All contracts must require the contractor to include a statement that they have not been debarred or suspended, and are not listed on the Excluded Parties list (www.epls.gov).

6. County employees responsible for grant administration are not eligible for additional compensation for the work involved with administering the grant. Any reimbursement for the cost of grant administration shall be deposited as set forth in Section VI, Grant Revenues/Expenditures.

7. All computer equipment and software purchases must be reviewed by the IT Department prior to purchase and installation. Equipment will be ordered by the IT Department under the grant account, allowing sufficient time for delivery and arrangements made for installation.

8. All capital assets purchased with grant funding will be made in accordance with County policies and budget rules.

9. All capital assets purchased with grant funding will become the property of Leelanau County, unless otherwise stated in the grant agreement.

10. All grants are subject to annual audits by County auditors and any audits which the funding agency may require.

SECTION VIII – REQUIREMENTS FOR PASS-THROUGH GRANTS AND SUBRECIPIENTS

1. When the County is acting as a pass-through entity the County official administering the grant will comply with all requirements set forth in 2 CFR § 200.331 including but not limited to: a. Ensuring that every subaward is clearly identified to the subrecipient as a subaward

and includes the required information set forth at 2 CFR § 200.331(a)(1) – (a)(6). b. Evaluating each subrecipient’s risk of noncompliance with Federal statutes,

regulations and the terms and conditions of the subaward for the purposes of determining the appropriate subrecipient monitoring as described in paragraphs (d) and (e) of this section.

c. Considering imposing specific subaward conditions upon a subrecipient if appropriate and as described in 2 CFR § 200.207 Specific Conditions.

d. Monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal Statutes, regulations, and the terms and conditions of the subaward; and that performance goals are achieved.

e. Verify that the subrecipient is audited as required by 2 CFR § 200.501.

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Board Policy #40 – Grants Management Policy Page 5 of 5

2. All subrecipients must enter into a Subrecipient Agreement with the County. The County official administering the grant is responsible for ensuring that the Subrecipient Agreement is executed and for monitoring compliance with the Agreement.

SECTION VIII – OTHER:

1. Prior to submission to the Authorizing Official, the County Official preparing the grant is responsible for compliance with all requirements through clearinghouses and application sites, such as www.sam.gov and www.grants.gov A printed copy will be maintained by the County Official of any application submitted through an online grant submission process.

2. The Treasurer’s Office is responsible for providing any identifying numbers, such as an EIN (Employee Identification Numbers), or DUNS (Dun & Bradstreet) number. County Officials are required to work with the Treasurer’s Office to confirm these identifiers for any applications or agreements. County Officials are not authorized to apply for these numbers.

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Sec. 507. (1) From the funds appropriated in part 1 for MiOSHA COVID-19 response grants, the department

of labor and economic opportunity shall allocate funding to support all of the following:

(a) Not less than $8,550,000.00 for a voluntary grant program of up to $10,000.00 for employers with 250 or

fewer employees companywide who are under the jurisdiction of MiOSHA to purchase safety and health-related

equipment for COVID-19 response including training, supplies and materials for risk mitigation, such as hygiene

stations, and personal protection equipment, including masks. Applicants must provide a detailed expense

summary of use of grant funding.

(b) Not more than $1,000,000.00 for a COVID-19 workplace safety public awareness campaign to educate

employers and employees.

(c) Not more than $450,000.00 to partner with a state university to do all of the following:

(i) Create a web-based application to enable widespread COVID-19 symptom tracking data to be collected

across the state. The application must allow individuals to voluntarily input their data, either electronically or as

determined by the employer, and can be used to do all of the following:

(A) Assist the department of health and human services with early identification of potential outbreaks within

households, neighborhoods, workplaces, and geographic locations.

(B) Direct individuals who display symptoms toward the best and most responsible course of action, including,

but not limited to, self-isolation, contacting their physician, or going to a testing site for testing.

(C) Enable individuals and employers to know if someone in the workplace has COVID-19-like symptoms.

(ii) Create a robust and integrated data pipeline with inputs from the following:

(A) The department of health and human services COVID-19 data, including, but not limited to, cases, deaths,

and percent tested positive.

(B) The COVID-19 symptom tracking application created under this section.

(C) Information about health care capacity to build susceptible, infected, and recovered with immunity (SIR)

epidemiological models to forecast cases and deaths within county and Michigan economic recovery council region,

as well as perform spatial modeling to identify potential new outbreaks.

(iii) Create dashboards for the state to display information from the integrated data set.

(2) The unexpended funds appropriated in part 1 for MiOSHA COVID-19 response grants are designated as a

work project appropriation. Any unencumbered or unallotted funds shall not lapse at the end of the fiscal year

and shall be available for expenditures for projects under this section until the projects have been completed. The

following is in compliance with section 451a(1) of the management and budget act, 1984 PA 431, MCL 18.1451a:

(a) The purpose of the work project is to purchase safety and health-related equipment for COVID-19 response

and risk mitigation, to educate employers and employees, and to partner with a state university to create a web-

based application to enable widespread COVID-19 symptom tracking data to be collected across the state.

(b) The projects will be accomplished by utilizing state employees or by contracts.

(c) The total estimated cost of the work project is $10,000,000.00.

(d) The tentative completion date is December 30, 2020.

DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS

Sec. 551. (1) From the funds appropriated in part 1 for nursing facility infection control surveys, the

department of licensing and regulatory affairs shall allocate funding for limited-term bureau of community and

health systems staff to conduct state infection control surveys in skilled nursing facilities and, if necessary, to

connect nursing facilities with the department of health and human services public health division to provide the

necessary training and education to the facility staff and clinicians to maintain infection control practices that

mitigate the spread of COVID-19 infections.

(2) The unexpended funds appropriated in part 1 for nursing facility infection control surveys are designated

as a work project appropriation. Any unencumbered or unallotted funds shall not lapse at the end of the fiscal

year and shall be available for expenditures for projects under this section until the projects have been completed.

The following is in compliance with section 451a(1) of the management and budget act, 1984 PA 431,

MCL 18.1451a:

(a) The purpose of the work project is for limited-term bureau of community and health systems staff to conduct

state infection control surveys in skilled nursing facilities.

(b) The projects will be accomplished by utilizing state employees or by contracts.

(c) The total estimated cost of the work project is $1,400,000.00.

(d) The tentative completion date is December 30, 2020.

DEPARTMENT OF TREASURY

Sec. 601. (1) From the funds appropriated in part 1 for first responder hazard pay premiums, the department

of treasury shall provide grants for the payment or reimbursement of first responder hazard pay premiums

provided to first responders who have performed hazardous duty or work involving physical hardship related to

COVID-19 as described in this section.

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(2) Eligible first responder hazard pay premium payments and reimbursements may be provided for hazard

pay premiums for law enforcement officers, firefighters, emergency medical technicians (EMTs), paramedics,

9-1-1 operators, local unit of government corrections officers, airport public safety officers, and eligible personnel

associated with ambulance operations licensed under section 20920 of the public health code, 1978 PA 368,

MCL 333.20920. Private EMTs and paramedics that contract with municipalities or hospitals are eligible if

hazard pay premiums are paid through the applicant. First responder hazard pay premium payments and

reimbursements may be made as a lump sum payment or as an hourly rate enhancement. The maximum

reimbursement amount shall be $1,000.00 per eligible employee. Any payment or reimbursement made under

this section, whether paid as a lump sum or hourly wage enhancement, shall be of no effect in determining any

employee’s average compensation as provided by any contract or other provision of law. Eligible hazard pay

premiums must be paid to employees by September 30, 2020, to be eligible for payment or reimbursement under

this section.

(3) The department of treasury shall make available on its website all forms and information needed for

applicants to apply for payments or reimbursements. Applicants will have until September 30, 2020, to apply for

a payment or reimbursement. Payments and reimbursements will be made on a first-come, first-served basis, and

must be made no later than 45 days after all required information is submitted.

(4) The department of treasury shall award not more than $5,000,000.00 to any applicant.

(5) The department of treasury shall provide a report to the senate and house appropriations committees, the

senate and house fiscal agencies, and the state budget office not later than December 1, 2020. The report shall

include a list by payment or reimbursement recipient of the date each was approved, the payment or

reimbursement amount, and a description of the first responder hazard pay premiums, including the number of

first responders covered and type of hazard pay premium covered by the payment or reimbursement.

(6) As used in this section, “applicant” means a city, village, township, county, public airport operator, and

ambulance operation licensed under section 20920 of the public health code, 1978 PA 368, MCL 333.20920.

(7) The unexpended funds appropriated in part 1 for first responder hazard pay premiums are designated as

a work project appropriation. Any unencumbered or unallotted funds shall not lapse at the end of the fiscal year

and shall be available for expenditures for projects under this section until the projects have been completed. The

following is in compliance with section 451a(1) of the management and budget act, 1984 PA 431, MCL 18.1451a:

(a) The purpose of the work project is to provide a payment or reimbursement of up to $1,000.00 per eligible

first responder for hazardous duty or work involving physical hardship related to COVID-19.

(b) The project will be accomplished by utilizing state employees to provide payments or reimbursements to

eligible applicants.

(c) The total estimated cost of the work project is $100,000,000.00.

(d) The tentative completion date is December 30, 2020.

Sec. 602. (1) Funds appropriated in part 1 for device purchasing program/distance learning shall be allocated

to the Michigan Association of Intermediate School Administrators (MAISA) for the device purchasing program

and distance learning. Funds received under this section are to be used for the coordination and incentivizing of

strategic purchasing of devices for use by students at home and in the school environment and to address

immediate access and connectivity issues for students, families, and community members who do not have

internet access, with a goal of expanding access over the next 3 to 6 months.

(2) The MAISA shall use the funds to make devices for student use at home and at school affordable for all

Michigan K-12 districts through a statewide device purchase program. The program shall provide a financial

incentive for each device purchased through the SPOT Bid, making an affordable, efficient, and competitively bid

device even more accessible. Incentives shall be available to all Michigan districts that purchase through the

SPOT Bid. Larger incentives shall be directed to schools with low device saturation in student homes and greater

poverty in order to close the technology resource gap that exists in Michigan communities.

(3) To receive funds from this program, a district must meet all of the following:

(a) The district agrees to limit the spending of incentive funds to technology efforts, including, but not limited

to, the following:

(i) Network services.

(ii) Computer or device purchasing.

(iii) Wireless or wireline connectivity.

(iv) Online or digital curriculum.

(v) Supporting cybersecurity efforts and practices in the implementation of extended Wi-Fi and network access.

(b) The district agrees to make any incentivized devices available to students for home and school use to ensure

continuity of learning.

(c) Districts shall spend all incentive funds on technology efforts in the fiscal year they are received.

(d) The district agrees to provide only 1 device per student with incentives supported by funding in this section.

111

EXECUTIVE DOCUMENT SUMMARY

Source Selection Method

Bid

Other: ____________________________ Account Number (Funds to come from):d ______________________

VENDOR: _____________________________

Address/ Phone: Phone: _____________________________

Department:

Contact Person: ____________________________

Telephone No.: ____________________________

Suggested Recommendation:

Department Head Approval: _______________________________ Date: ______________________

Submittal Dates

Executive Board: ____________________

Regular Session: ____________________

Document Description

Board/Committee Recommendation Other _________________________________

Budgeted Amount: ____________________ Contracted Amount: __________________

Request to Waive Board Policy on Bid Requirements

Clerk

Michelle L. Crocker

231-256-9824

■ 07/14/2020

■ 07/21/2020

n/aSelect One

$ 0.00

■ Professional Service

This is a request for legal representation, which is outside of the County's contract, from CohlStoker & Toskey. Lawsuit filed in the United States District Court for the Western District -Complaint No. 1:20-cv-522 Anthony Daunt -v- Jocelyn Benson, in her official capacity asMichigan Secretary of State; Jonathan Brater, in his official capacity as Director of the MichiganBureau of Elections; (plus 16 County Clerks, in his/her official capacity).

Seven other counties are utilizing the services of Cohl Stoker & Toskey and the costs would besplit between the eight counties.

I request that funds be transferred from Contingency to cover the costs as incurred.

I move to recommend to the Board of Commissioners that the County Clerk beauthorized to retain Cohl Stoker & Toskey for representation in Federal Lawsuit#1:20-cv-522 and that funds be transferred from contingency as incurred.

Digitally signed by Michelle L. CrockerDate: 2020.07.07 16:54:01 -04'00' 112