BOARD OF COMMISSIONERS EXECUTIVE COMMITTEE MEETING … · 3/18/2019 · EPMC. • The effective...

HOUSING AUTHORITY OF THE CITY OF LIVERMORE 3203 LEAHY WAY

LIVERMORE, CALIFORNIA 94550

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1

LEAHY SQUARE (925) 447-3600

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BOARD OF COMMISSIONERS EXECUTIVE COMMITTEE MEETING AGENDA

Monday, March 18, 2019 - 7:30 AM 1. CALL TO ORDER / ROLL CALL

2. PUBLIC COMMENT

Members of the public may speak to the Board of Commissioners on items within the purview or jurisdiction of the Housing Authority of City of Livermore (LHA). Comments are limited to a maximum of 3 minutes.

3. UNFINISHED/OLD BUSINESS

4. NEW BUSINESS A. Resolution 2019-03-18-A: Resolution Approving FY2019 LHA Cost of Living Adjustment and Resolution for

Employer Paid Member Contributions (EXHIBIT #1) B. Resolution 2019-03-18-B: Resolution Adopting Revisions to LHA Housing Choice Voucher Administrative

Plan 2019 (EXHIBIT #2) C. Resolution 2019-03-18-C: Resolution Authorizing the Executive Director to Execute the Inter-

Governmental Collaboration Agreement for the Completion of the Analysis of Impediments to Fair Housing Choice (AI) for Participating County, Cities and Agencies (EXHIBIT #3)

5. STAFF REPORT

6. COMMUNICATIONS

7. REPORTS / ITEMS FROM COMMISSIONERS

8. COMMITTEE REPORTS

A. Executive Committee, if any B. Finance Committee, if any C. Personnel Committee, if any D. Ad Hoc Committee, if any

9. ADJOURNMENT Under Government Code §54957.5, any supplemental material distributed to the Board members of the Housing Authority of the City Livermore after the posting of this agenda will be available for public review in the office lobby located at 3203 Leahy Way, Livermore, CA. If supplemental materials are made available to the Board members at the meeting, a copy will be available for public review at the same location. Pursuant to Title II of the Americans with Disabilities Act (Codified at 42 United States Code Section 12101 and 28 Code of Federal Regulations Part 35), the Livermore Housing Authority does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, disability, age, or sexual orientation in the provision of any services, programs, or activities. To arrange an accommodation in order to participate in this public meeting, please call (925) 447-3600 or (800) 545-1833 ext. 917 TDD/TTY at least 72 hours in advance of the meeting.

1



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2


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SECTION 8 PROGRAM

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PROCEDURE FOR PUBLIC COMMENT

Public Comment is an opportunity for the public to speak regarding items not listed on the agenda. Speakers are limited to a maximum of three minutes per person. The Chair may reduce the amount of time based on the number of persons wishing to speak. Please be aware that the Board of Commissioners is prohibited by State law from taking action on any items that are not listed on the agenda. However, if your item requires action, the Board of Commissioners may place it on a future agenda or direct staff to work with you and/or report to the Board of Commissioners on the issue. Speaker Cards - If you wish to address the Board of Commissioners, you must complete a speaker card for each item about which you want to speak. Speakers are limited to a maximum of three minutes per person. The speaker card box is located in the West Wing entrance. Place your speaker card in this box before the item is to be considered. Staff will collect the cards and give the speaker cards to the Chair. The Chair will call speakers. No cards will be accepted once the presentation on that item has commenced.

2

HOUSING AUTHORITY OF THE CITY OF LIVERMORE ALAMEDA COUNTY, CALIFORNIA

RESOLUTION NO. 2019-03-18-A

RESOLUTION APPROVING FY2019 LHA COST OF LIVING ADJUSTMENT AND RESOLUTION FOR EMPLOYER PAID MEMBER CONTRIBUTIONS

WHEREAS, the Finance Committee convened on March 12, 2019 to consider the Livermore Housing Authority’s cost of living adjustment (COLA) in conjunction with the Employer Paid Member Contributions (EPMC) to the CalPERS pension plan; and

WHEREAS, the Public Employee’s Retirement Law (PERL) allow employers to periodically increase, reduce, or eliminate EPMC, and;

WHEREAS, CalPERS defines Classic members as employees hired before January 1, 2013, and PEPRA members as employees hired on or after January 1, 2013; and

WHEREAS, with regard to Classic members, the Finance Committee proposed a 3.0% COLA increase in salaries effective July 1, 2018 and requiring the Classic employees to contribute 1.0% of their salaries as Employee Contributions to CalPERS pension plan while the LHA contributes 6.0% of their salaries as EPMC effective April 1, 2019; and

WHEREAS, with regard to PEPRA members, the Finance Committee proposed that PEPRA employees contribute the full 6.25% of their salaries as Employee Contributions to CalPERS pension plan effective April 1, 2019, and their COLA will be the sum of the 6.25% plus an additional 2.0% for a total 8.25% effective July 1, 2018; and

WHEREAS, CalPERS require the governing body of a public agency to adopt and submit a new resolution for EPMC attached hereto.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the City of Livermore hereby approves the FY2019 LHA cost of living adjustment rate increase effective July 1, 2018, and the change in the Employee Contributions rate effective April 1, 2019, as set forth above.

DATED: March 18, 2019

(SEAL)

ATTEST: HOUSING AUTHORITY OF THE CITY OF LIVERMORE

ALFRED DULAY MARK PALAJAC EXECUTIVE SECRECTARY CHAIRPERSON, BOARD OF COMMISSIONERS

EXHIBIT #13


RESOLUTION NO. 2019-03-18-A

CalPERS ID: 3480654049

RESOLUTION FOR EMPLOYER PAID MEMBER CONTRIBUTIONS

WHEREAS, the governing body of the Housing Authority of the City of Livermore has the authority to implement Government Code Section 20691; and

WHEREAS, the governing body of the Housing Authority of the City of Livermore has a written labor policy or agreement which specifically provides for the normal member contributions to be paid by the employer; and

WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption by the governing body of the Housing Authority of the City of Livermore of a Resolution to commence said Employer Paid Member Contributions (EPMC); and

WHEREAS, the governing body of the Housing Authority of the City of Livermore has identified the following conditions for the purpose of its election to pay EPMC:

• This benefit shall apply to all employees of Classic Members.

• This benefit shall consist of paying 6.0 percent of the normal member contributions asEPMC.

• The effective date of this Resolution shall be April 1, 2019.

NOW, THEREFORE, BE IT RESOLVED that the governing body of the Housing Authority of the City of Livermore elects to pay EPMC, as set forth above.

PASSED AND ADOPTED by the governing body of the Housing Authority of the City of Livermore this 18th day of March, 2019.

(SEAL)



EXHIBIT #1 - Attachment 14



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Date: February 28, 2019 Committee Agenda Date: March 18, 2019 To: Honorable Chair and Members of the Board of Commissioners Executive Committee From: Alfred Dulay, Executive Director Subject: Agenda Item 4B: Resolution 2019-03-18-B: Resolution Adopting Revisions to LHA Housing

Choice Voucher Administrative Plan RECOMMENDATION Approve Resolution adopting revisions to the Housing Choice Voucher Administrative Plan. BACKGROUND The public housing agency (PHA) must adopt a written Administrative Plan that establishes local policies for Voucher program administration. The plan is a formal document which communicates to all interested parties the policy choices the local agency has made where federal regulations or law does not direct the PHA’s actions or decisions. The plan must conform with the Department of Housing and Urban Development (HUD) regulations and state the PHA’s policy in those areas where the PHA has discretion to establish local policy. From time to time, HUD amends these regulations and adds new Administrative Plan requirements. The PHA is responsible for updating its Administrative Plan to include these additional elements as required. The PHA must also revise its plan whenever local circumstances require a policy change. The Housing Authority Board of Commissioners must formally adopt the Administrative Plan and any revisions. The Administrative Plan becomes the PHA’s “official” policy when it is approved by the Board through a resolution (see Attachment 1). HUD must receive a copy of the plan, and may require changes if the policies adopted are inconsistent with program regulation requirements. However, HUD approval of the Administrative Plan is not required prior to its implementation. DISCUSSION The Livermore Housing Authority (LHA) desires to revise its current Housing Choice Voucher (HCV) Program Administrative Plan. The proposed Administrative Plan is necessary to update LHA’s policies based on current HUD regulations and local circumstances that require a policy change. A summary of key policy changes was introduced at the February 13th Regular Meeting (see Attachment 2). The 30-day public comment period was held from January 24, 2019 through February 24, 2019, during which the draft Administrative Plan was available for public review. To the greatest extent possible, fundamental program principles in the comments and recommendations received on the plan were incorporated into the final draft. The revised Administrative Plan will be effective March 18, 2019. FISCAL IMPACT None.

EXHIBIT #25



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ATTACHMENTS 1. Resolution2. Summary of Key Policy Changes in New Proposed HCV Administrative Plan

6


RESOLUTION NO. 2019-03-18-B

RESOLUTION ADOPTING REVISIONS TO THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN

WHEREAS, a public housing agency (PHA) must adopt a written Administrative Plan that establishes local policies for Voucher program administration; and

WHEREAS, the plan is a formal document which communicates to all interested parties the policy choices the local agency has made where federal regulations or law does not direct the PHA’s actions or decisions; and

WHEREAS, the plan must conform with the Department of Housing and Urban Development (HUD) regulations and state the PHA’s policy in those areas where the PHA has discretion to establish local policy; and

WHEREAS, the PHA is responsible for updating its Administrative Plan to include amendments to regulations or additional elements as required by HUD, or whenever local circumstances require a policy change; and

WHEREAS, the Livermore Housing Authority (LHA) desires to revise its Housing Choice Voucher (HCV) Program Administrative Plan to include current HUD regulations and policy changes based on local circumstances; and

WHEREAS, the 30-day public comment period was held from January 24, 2019 through February 24, 2019, during which the draft Administrative Plan was available for public review and comment.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the City of Livermore hereby adopts the revisions to Housing Choice Voucher Administrative Plan attached to this Resolution effective March 18, 2019.


(SEAL)




LIVE

RMO

RE H

OU

SIN

G A

UTH

ORI

TY

Intr

oduc

tion

In 2

018,

the

City

of L

iver

mor

e Ho

usin

g Au

thor

ity (L

HA) e

nter

ed in

to a

con

trac

t with

Nan

McK

ay &

Ass

ocia

tes (

NM

A).

As p

art o

f thi

s con

trac

t, LH

A w

orke

d w

ith N

MA

in u

pdat

ing

LHA’

s Pu

blic

Hou

sing

Adm

issio

ns a

nd C

ontin

ued

Occ

upan

cy P

olic

y (A

COP)

, and

LHA

’s H

ousin

g Ch

oice

Vo

uche

r (HC

V) A

dmin

istra

tive

Plan

. Und

er th

is co

ntra

ct, N

MA’

s mod

el p

lans

wer

e ut

ilize

d.

NM

A m

odel

pla

ns a

ddre

ss a

ll re

quire

d ar

eas

of p

rogr

am o

pera

tions

. Th

e pl

ans

are

upda

ted

regu

larly

in

resp

onse

to

chan

ges

in H

UD

requ

irem

ents

. The

pla

ns a

re la

id o

ut c

lear

ly, s

tatin

g HU

D re

quire

men

ts a

nd th

en p

rovi

ding

gui

danc

e as

PHA

’s d

eter

min

e th

eir

resp

ondi

ng

polic

ies.

NM

A co

nsul

tant

s ha

ve y

ears

of

expe

rienc

e w

orki

ng w

ith P

ublic

Hou

sing

Agen

cies

acr

oss

the

Uni

ted

Stat

es a

nd it

s te

rrito

ries

in

deve

lopi

ng a

genc

y po

licie

s.

Onl

y ke

y ar

eas

of c

hang

e in

LHA

’s p

olic

ies

are

liste

d be

low

. Cha

nges

mad

e to

bot

h th

e AC

OP

and

Adm

inist

rativ

e Pl

an a

re s

how

n in

Tab

le 1

. Ch

ange

s uni

que

to e

ach

polic

y ar

e sh

own

in T

able

2. P

ages

show

n in

eac

h Ta

ble

are

thos

e in

the

new

pro

pose

d po

licie

s.


o

f 9

ACO

P AN

D AD

MIN

ISTR

ATIV

E PL

AN

CHAP

TER

/ PA

GE

TOPI

C CU

RREN

T PR

OPO

SED

RATI

ON

ALE

Thro

ugho

ut

Repo

rtin

g Re

quire

men

ts

Gene

rally

, with

in 3

0 ca

lend

ar d

ays

10 b

usin

ess d

ays

Indu

stry

pra

ctic

e

ACO

P: 3

-17

Adm

in

Plan

: 3 -

15

SSN

ve

rific

atio

n

Docu

men

tatio

n re

quire

d fo

r 6 a

nd

olde

r if t

hey

have

an

SSN

All m

embe

rs o

f the

app

lican

t’s h

ouse

hold

mus

t di

sclo

se th

e SS

N fo

r eac

h ho

useh

old

mem

ber a

nd

prov

ide

the

docu

men

tatio

n ne

cess

ary

to v

erify

.

Chan

ged

in re

spon

se to

new

HU

D re

quire

men

ts.

ACO

P: 1

6 –

23 th

ru 1

6 -

43

Adm

in

Plan

: 16

– 45

thru

16

- 74

Viol

ence

Ag

ains

t W

omen

Act

(V

AWA)

Ad

ds re

quire

d Vi

olen

ce A

gain

st W

omen

Act

lang

uage

to

pro

tect

vic

tims u

nder

VAW

A

Brin

gs p

olic

y in

to

com

plia

nce

with

HUD

re

quire

men

ts

ACO

P: 6

–

13 th

ru 6

–

16

Adm

in

Plan

: 6 –

13

thru

6 -

15

Earn

ed

Inco

me

Disa

llow

ance

The

EID

has a

four

-ye

ar (4

8-m

onth

) lif

etim

e m

axim

um

The

EID

has a

two-

year

(24-

mon

th) l

ifetim

e m

axim

um

Upd

ates

EID

lang

uage

for

pers

ons q

ualif

ying

on

or a

fter

May

9, 2

016

to c

onfo

rm w

ith

new

HUD

regu

latio

ns

ACO

P: 6

–

22

Adm

in

Plan

: 6 -

21

Asse

ts

Disp

osed

of

for L

ess t

han

Fair

Mar

ket

Valu

e

The

PHA

will

not

incl

ude

the

valu

e of

ass

ets d

ispos

ed

of fo

r les

s tha

n fa

ir m

arke

t val

ue u

nles

s the

cum

ulat

ive

fair

mar

ket v

alue

of a

ll as

sets

disp

osed

of d

urin

g th

e pa

st tw

o ye

ars e

xcee

ds th

e gr

oss a

mou

nt re

ceiv

ed fo

r th

e as

sets

by

mor

e th

an $

1,00

0.

Redu

ces w

orkl

oad

for s

taff

and

redu

ces f

amily

’s

repo

rtin

g bu

rden

. $1,

000

is HU

D’s s

afe

harb

or a

mou

nt a

s th

resh

old

for n

ot in

clud

ing

asse

ts d

ispos

ed o

f for

less

th

an fa

ir m

arke

t val

ue

ACO

P: 6

-37

Adm

in

Plan

: 6 -

39

Allo

wab

le

Med

ical

Ex

pens

es

Non

-pre

scrip

tion

med

icat

ion

mus

t be

doct

or re

com

men

ded

Pres

crip

tion

med

icin

es a

nd in

sulin

are

allo

wed

, but

not

no

npre

scrip

tion

med

icin

es e

ven

if do

ctor

re

com

men

ded

Alig

n w

ith IR

S Pu

b 50

2 an

d in

dust

ry p

ract

ice.

Tabl

e 1

9

o

f 9

ACO

P AN

D AD

MIN

ISTR

ATIV

E PL

AN -

Cont

inue

d CH

APTE

R /

PAGE

TO

PIC

CURR

ENT

PRO

POSE

D RA

TIO

NAL

E

ACO

P: 6

–

45

Adm

in

Plan

: 6 -

47

Child

car

e

Stat

es th

e PH

A w

ill

not a

llow

chi

ld c

are

if a

qual

ified

adu

lt is

avai

labl

e in

the

hom

e to

pro

vide

the

care

The

PHA

may

not

refu

se to

giv

e a

fam

ily th

e ch

ild c

are

expe

nse

dedu

ctio

n be

caus

e th

ere

is an

adu

lt fa

mily

m

embe

r in

the

hous

ehol

d th

at m

ay b

e av

aila

ble

to

prov

ide

child

car

e [V

G, p

. 26]

.

Curr

ent p

olic

y is

out o

f co

mpl

ianc

e w

ith H

UD

requ

irem

ents

. ‘Pr

opos

ed’

lang

uage

is in

the

body

of t

he

Plan

as i

t is t

he H

UD re

quire

d ap

proa

ch.

ACO

P: 7

– 2

Ad

min

Pl

an: 7

- 2

Verif

icat

ion

Hier

arch

y N

one

In o

rder

of p

riorit

y, th

e fo

rms o

f ver

ifica

tion

that

the

PHA

will

use

are

:

• U

p-fr

ont I

ncom

e Ve

rific

atio

n (U

IV) u

sing

HUD’

s EIV

sy

stem

• U

p-fr

ont I

ncom

e Ve

rific

atio

n (U

IV) u

sing

a no

n-HU

D sy

stem

• W

ritte

n Th

ird P

arty

Ver

ifica

tion

• W

ritte

n Th

ird-p

arty

Ver

ifica

tion

Form

• O

ral T

hird

-par

ty V

erifi

catio

n

• Se

lf-Ce

rtifi

catio

n

Upd

ated

to H

UD-r

equi

red

verif

icat

ion

Hier

arch

y

ACO

P: P

age

9 –

14

Adm

in

Plan

: Pag

e 11

- 13

Inte

rims f

or

Inco

me

Incr

ease

s

Unc

lear

; app

ears

ex

pect

ed fo

r fam

ilies

to

repo

rt a

ll in

com

e in

crea

ses,

alth

ough

it

is no

t cle

arly

stat

ed

Fam

ilies

are

requ

ired

to re

port

all

incr

ease

s in

inco

me,

in

clud

ing

new

em

ploy

men

t, w

ithin

10

busin

ess d

ays o

f th

e da

te th

e ch

ange

take

s effe

ct.

Clea

rly st

ates

repo

rtin

g re

quire

men

ts

Tabl

e 1

10

o

f 9

ADM

INIS

TRAT

IVE

PLAN

CH

APTE

R /

PAGE

TO

PIC

CURR

ENT

PRO

POSE

D RA

TIO

NAL

E

3 –

17 th

ru

3 - 2

2 HC

V St

uden

t Ru

le

Non

e Ad

ded

exte

nsiv

e ‘S

tude

nt R

ule’

lang

uage

app

licab

le

to th

e HC

V pr

ogra

m

Requ

ired

in th

e HC

V pr

ogra

m

4 –

14 th

ru

5 - 1

5 Pr

efer

ence

s

Resid

ency

W

orki

ng (2

0 hr

s wee

k)

Vete

ran’

s Di

spla

ced

The

PHA

will

use

the

follo

win

g lo

cal p

refe

renc

es:

Term

inat

ed d

ue to

Insu

ffici

ent f

undi

ng (5

0 po

ints

): Th

e PH

A w

ill o

ffer a

pre

fere

nce

to a

ny fa

mily

that

ha

s bee

n te

rmin

ated

from

its H

CV p

rogr

am d

ue to

in

suffi

cien

t pro

gram

fund

ing.

W

ithdr

awn

Vouc

her d

ue to

Insu

ffici

ent f

undi

ng (4

0 po

ints

): Th

e PH

A w

ill o

ffer a

pre

fere

nce

to a

ny

fam

ily th

at h

ad b

een

issue

d an

LHA

vou

cher

and

w

hose

vou

cher

was

with

draw

n du

e to

insu

ffici

ent

prog

ram

fund

ing.

Ex

istin

g Pa

rtic

ipan

t Em

erge

ncy

Tran

sfer

Pre

fere

nce

(20

poin

ts):

The

PHA

will

pro

vide

a p

refe

renc

e to

fa

mili

es th

at in

clud

e vi

ctim

s of d

omes

tic v

iole

nce,

da

ting

viol

ence

, sex

ual a

ssau

lt, o

r sta

lkin

g w

ho a

re

seek

ing

an e

mer

genc

y tr

ansf

er u

nder

VAW

A fr

om

the

PHA’

s pub

lic h

ousin

g pr

ogra

m o

r oth

er c

over

ed

hous

ing

prog

ram

ope

rate

d by

the

PHA.

The

ap

plic

ant m

ust c

ertif

y th

at th

e pe

rpet

rato

r will

not

be

per

mitt

ed to

resid

e, v

isit o

r to

stay

as a

gue

st in

th

e ho

usin

g ch

oice

vou

cher

ass

isted

uni

t. Di

spla

ced

Fam

ily P

refe

renc

e (1

0 po

ints

): Th

e PH

A w

ill p

rovi

de a

pre

fere

nce

to fa

mili

es th

at h

ave

been

di

spla

ced

from

thei

r uni

t due

to a

nat

iona

lly

decl

ared

disa

ster

, or d

ue to

a st

ate

decl

ared

di

sast

er.

HUD

stro

ngly

reco

mm

ends

PH

As p

rovi

de a

pre

fere

nce

for f

amili

es te

rmin

ated

due

to

insu

ffici

ent f

undi

ng. H

UD

requ

ires P

HAs t

o de

velo

p an

Em

erge

ncy

Tran

sfer

Pla

n;

Emer

genc

y Tr

ansf

er

Pref

eren

ce su

ppor

ts th

e Em

erge

ncy

Tran

sfer

Pla

n.

Prov

ides

exa

mpl

es fo

r w

orki

ng p

refe

renc

e.

Tabl

e 2

11

o

f 9

ADM

INIS

TRAT

IVE

PLAN

- Co

ntin

ued

CH

APTE

R /

PAGE

TO

PIC

CURR

ENT

PRO

POSE

D RA

TIO

NAL

E

Pr

efer

ence

s (c

ontin

ued)

Resid

ency

Pre

fere

nce

(5 p

oint

s): T

he P

HA w

ill

prov

ide

a pr

efer

ence

to re

siden

t fam

ilies

. A re

siden

t fa

mily

is d

efin

ed a

s a fa

mily

who

live

s, w

orks

, or

who

has

bee

n hi

red

to w

ork

with

in th

e PH

A’s

juris

dict

ion.

U

se o

f the

resid

ency

pre

fere

nce

will

not

hav

e th

e pu

rpos

e or

effe

ct o

f del

ayin

g ad

miss

ion

to th

e pr

ogra

m o

n th

e ba

sis o

f rac

e, c

olor

, rel

igio

n, se

x,

natio

nal o

rigin

, age

, fam

ilial

stat

us, d

isabi

lity,

sexu

al

orie

ntat

ion,

gen

der i

dent

ity, o

r mar

ital s

tatu

s.

Hom

eles

s app

lican

ts w

ill q

ualif

y fo

r the

resid

ency

pr

efer

ence

if h

omel

ess w

ithin

the

City

of L

iver

mor

e.

For p

urpo

ses o

f thi

s pre

fere

nce,

the

term

“h

omel

ess”

gen

eral

ly m

eans

— (1

) An

indi

vidu

al o

r fa

mily

who

lack

s a fi

xed,

regu

lar,

and

adeq

uate

ni

ghtt

ime

resid

ence

; (2)

An

indi

vidu

al o

r fam

ily w

ith

a pr

imar

y ni

ghtt

ime

resid

ence

that

is a

pub

lic o

r pr

ivat

e pl

ace

not d

esig

ned

for o

r ord

inar

ily u

sed

as a

re

gula

r sle

epin

g ac

com

mod

atio

n fo

r hum

an b

eing

s,

incl

udin

g a

car,

park

, aba

ndon

ed b

uild

ing,

bus

or

trai

n st

atio

n, a

irpor

t, or

cam

ping

gro

und;

or (

3) A

n in

divi

dual

or f

amily

livi

ng in

a su

perv

ised

publ

icly

or

priv

atel

y op

erat

ed sh

elte

r des

igna

ted

to p

rovi

de

tem

pora

ry li

ving

arr

ange

men

ts (i

nclu

ding

hot

els a

nd

mot

els p

aid

for b

y Fe

dera

l, St

ate,

or l

ocal

go

vern

men

t pro

gram

s for

low

-inco

me

indi

vidu

als o

r by

cha

ritab

le o

rgan

izatio

ns, c

ongr

egat

e sh

elte

rs,

and

tran

sitio

nal h

ousin

g).

Wor

king

Pre

fere

nce

(2 P

oint

s): I

n or

der t

o br

ing

high

er in

com

e fa

mili

es in

to th

e pr

ogra

m, t

he P

HA

Tabl

e 2

12

o

f 9

ADM

INIS

TRAT

IVE

PLAN

– C

ontin

ued

CH

APTE

R /

PAGE

TO

PIC

CURR

ENT

PRO

POSE

D RA

TIO

NAL

E

Pr

efer

ence

s (c

ontin

ued)

will

pro

vide

a p

refe

renc

e fo

r “w

orki

ng”

fam

ilies

, w

here

the

head

, spo

use,

coh

ead,

or s

ole

mem

ber i

s w

orki

ng a

nd h

as w

orke

d an

ave

rage

of 2

0 ho

urs a

w

eek

for t

he p

ast 6

mon

ths.

As r

equi

red

by H

UD,

fam

ilies

whe

re th

e he

ad a

nd sp

ouse

, or s

ole

mem

ber i

s a p

erso

n ag

e 62

or o

lder

, or i

s a p

erso

n w

ith d

isabi

litie

s, w

ill a

lso b

e gi

ven

the

bene

fit o

f the

w

orki

ng p

refe

renc

e [2

4 CF

R 96

0.20

6(b)

(2)].

Ex

ampl

e 1:

Hea

d of

hou

seho

ld is

eld

erly

but

doe

s no

t wor

k. T

here

is n

o sp

ouse

or c

o-he

ad. T

his f

amily

re

ceiv

es b

enef

it of

the

wor

king

pre

fere

nce.

Ex

ampl

e 2:

Hea

d of

hou

seho

ld is

64,

spou

se is

di

sabl

ed. N

eith

er w

ork.

Thi

s fam

ily re

ceiv

es b

enef

it of

the

wor

king

pre

fere

nce.

Ex

ampl

e 3:

Hea

d of

hou

seho

ld is

63,

spou

se is

ne

ither

eld

erly

nor

disa

bled

. Nei

ther

wor

k. T

his

fam

ily d

oes N

OT

rece

ive

bene

fit o

f the

wor

king

pr

efer

ence

sinc

e bo

th th

e he

ad o

f hou

seho

ld a

nd

spou

se (o

r coh

ead)

mus

t be

elde

rly a

nd/o

r disa

bled

to

rece

ive

bene

fit o

f the

wor

king

pre

fere

nce,

unl

ess

one

is w

orki

ng a

n av

erag

e of

20

hour

s a w

eek

for

the

past

6 m

onth

s. 5.

Vete

ran’

s pre

fere

nce

(2 p

oint

s): A

pre

fere

nce

will

be

pro

vide

d to

app

lican

ts w

ho se

rved

in th

e ac

tive

mili

tary

, nav

al, o

r air

serv

ice o

f the

Uni

ted

Stat

es

who

rece

ived

oth

er th

an a

dish

onor

able

disc

harg

e.

This

pref

eren

ce a

pplie

s to

vete

rans

and

the

unm

arrie

d su

rviv

ing

spou

ses o

f vet

eran

s.

Tabl

e 2

13

o

f 9

ADM

INIS

TRAT

IVE

PLAN

– C

ontin

ued

CH

APTE

R /

PAGE

TO

PIC

CURR

ENT

PRO

POSE

D RA

TIO

NAL

E

5 - 1

3 &

5

- 14

Vouc

her

Issu

ance

The

Vouc

her i

s val

id fo

r a

perio

d of

120

ca

lend

ar d

ays f

rom

the

date

of i

ssua

nce.

The

fa

mily

mus

t sub

mit

a Re

ques

t for

Ten

ancy

Ap

prov

al a

nd L

ease

w

ithin

the

120-

day

perio

d un

less

an

exte

nsio

n ha

s bee

n gr

ante

d by

the

LHA.

The

initi

al v

ouch

er te

rm w

ill b

e 90

cal

enda

r day

s.

The

PHA

will

aut

omat

ical

ly a

ppro

ve o

ne 6

0-da

y ex

tens

ion

upon

writ

ten

requ

est f

rom

the

fam

ily.

Leas

ing

is a

criti

cal P

HA

proc

ess a

nd it

is im

port

ant t

o en

cour

age

fam

ilies

to lo

cate

a

unit

as q

uick

ly a

s pos

sible

. Th

is su

ppor

ts P

HA le

asin

g ef

fort

s with

out p

enal

izing

fa

mili

es.

5 - 1

5 Vo

uche

r Su

spen

sions

Whe

n a

Requ

est f

or

Tena

ncy

Appr

oval

is

rece

ived

, the

LHA

will

no

t ded

uct t

he n

umbe

r of

day

s req

uire

d to

pr

oces

s the

requ

est

from

the

120-

day

term

of

the

Vouc

her.

The

PHA

mus

t pro

vide

for s

uspe

nsio

n of

the

initi

al

or a

ny e

xten

ded

term

of t

he v

ouch

er fr

om th

e da

te

the

fam

ily su

bmits

a re

ques

t for

PHA

app

rova

l of t

he

tena

ncy

until

the

date

the

PHA

notif

ies t

he fa

mily

in

writ

ing

whe

ther

the

requ

est h

as b

een

appr

oved

or

deni

ed.

Alig

n w

ith H

UD

requ

irem

ents

. ‘Pr

opos

ed’

lang

uage

is in

the

body

of t

he

Plan

as i

ts th

e HU

D re

quire

d ap

proa

ch.

6 - 5

4 Pa

ymen

t St

anda

rds

Subs

idy

Lim

itatio

n: F

or

the

Vouc

her P

rogr

am,

the

LHA

uses

the

adop

ted

Paym

ent

Stan

dard

for t

he

Vouc

her s

ize o

r the

uni

t siz

e se

lect

ed b

y th

e fa

mily

. (pp

s 5 –

3 &

5 –

4)

The

paym

ent s

tand

ard

for a

fam

ily is

the

low

er o

f (1

) the

pay

men

t sta

ndar

d fo

r the

fam

ily u

nit s

ize,

whi

ch is

def

ined

as t

he a

ppro

pria

te n

umbe

r of

bedr

oom

s for

the

fam

ily u

nder

the

PHA’

s sub

sidy

stan

dard

s [24

CFR

982

.4(b

)], o

r (2)

the

paym

ent

stan

dard

for t

he si

ze o

f the

dw

ellin

g un

it re

nted

by

the

fam

ily.

New

lang

uage

is H

UD

com

plia

nt. A

s thi

s is n

ot

polic

y, la

ngua

ge is

in th

e bo

dy o

f the

doc

umen

t.

Tabl

e 2

14

o

f 9

ADM

INIS

TRAT

IVE

PLAN

– C

ontin

ued

CH

APTE

R /

PAGE

TO

PIC

CURR

ENT

PRO

POSE

D RA

TIO

NAL

E

6 - 5

6 U

tility

Al

low

ance

s

Util

ity A

llow

ance

: The

ut

ility

allo

wan

ce u

sed

to c

alcu

late

the

gros

s re

nt is

bas

ed o

n th

e ac

tual

size

of t

he u

nit

the

fam

ily se

lect

s,

rega

rdle

ss o

f the

size

au

thor

ized

on th

e fa

mily

's vo

uche

r (P

6 –

12)

A fa

mily

's ut

ility

allo

wan

ce is

det

erm

ined

by

the

size

of d

wel

ling

unit

leas

ed b

y a

fam

ily o

r the

vou

cher

un

it siz

e fo

r whi

ch th

e fa

mily

qua

lifie

s usin

g PH

A su

bsid

y st

anda

rds,

whi

chev

er is

the

low

est o

f the

tw

o.

New

lang

uage

is H

UD

com

plia

nt. A

s thi

s is n

ot

polic

y, la

ngua

ge is

in th

e bo

dy o

f the

doc

umen

t.

8 –

6 th

ru

8 - 8

Emer

genc

y Fa

il Ite

ms u

nder

Ho

usin

g Q

ualit

y St

anda

rds

(HQ

S)

-Lac

k of

secu

rity

for t

he

unit

- Wat

erlo

gged

ce

iling

in im

min

ent

dang

er o

f fal

ling

- Maj

or

plu

mbi

ng le

aks o

r flo

odin

g N

atur

al g

as

leak

or f

umes

-Ele

ctric

al

prob

lem

whi

ch c

ould

re

sult

in sh

ock

or fi

re -

No

heat

dur

ing

the

win

ter m

onth

s -U

tiliti

es

not i

n se

rvic

e -N

o ru

nnin

g ho

t wat

er -

Brok

en g

lass

whe

re

som

eone

cou

ld b

e in

jure

d O

bsta

cle

whi

ch

prev

ents

tena

nt's

entr

ance

or e

xit -

Lack

of

func

tioni

ng to

ilet

Grea

tly e

xpan

ded

list o

f 24-

hour

uni

t fai

ls.

Prov

ide

grea

ter p

rote

ctio

ns

to fa

mili

es

Tabl

e 2

15

o

f 9

ADM

INIS

TRAT

IVE

PLAN

– C

ontin

ued

CHAP

TER

/ PA

GE

TOPI

C CU

RREN

T PR

OPO

SED

RATI

ON

ALE

8 –

23 &

8

- 24

Rent

Re

ason

able

ness

La

ngua

ge o

utda

ted

Grea

tly e

xpan

ded

Rent

Rea

sona

blen

ess

met

hodo

logy

SEM

AP re

quire

s PHA

s to

have

cl

ear,

curr

ent R

ent

Reas

onab

lene

ss

met

hodo

logy

.

Chap

ter 1

1 An

nual

Ac

tiviti

es

Annu

al A

ctiv

ities

in

clud

e Co

ntra

ct R

ent

Adju

stm

ents

Re

mov

ed

Rem

oved

; out

of c

ompl

ianc

e

16 -

29

Paym

ent

Thre

shol

ds:

Fam

ily D

ebts

to

PHA

Amou

nt O

wed

Re

paym

ent T

erm

<$

500

6 m

onth

s $5

01-

$1,0

00 1

yea

r $1

,001

-$2

,500

2 y

ears

$2,

501-

$5,0

00 3

yea

rs $

5,00

1-$7

,500

4 y

ears

$7,

501-

$10,

000

5 ye

ars

Amou

nts b

etw

een

$3,0

00 a

nd th

e fe

dera

l or s

tate

th

resh

old

for c

rimin

al p

rose

cutio

n m

ust b

e re

paid

w

ithin

36

mon

ths.

Am

ount

s bet

wee

n $2

,000

and

$2,

999

mus

t be

repa

id w

ithin

30

mon

ths.

Amou

nts b

etw

een

$1,0

00 a

nd $

1,99

9 m

ust b

e re

paid

with

in 2

4 m

onth

s. Am

ount

s und

er $

1,00

0 m

ust b

e re

paid

with

in 1

2 m

onth

s.

Indu

stry

stan

dard

; sho

rten

s m

axim

um re

paym

ent p

erio

ds

Chap

ter 1

5 Sp

ecia

l Hou

sing

Type

s

Addr

esse

s onl

y m

anuf

actu

red

hom

es;

was

Cha

pter

21

Curr

ent v

ersio

n ad

dres

ses m

anuf

actu

red

hom

es b

ut

no o

ther

hou

sing

type

s. N

ew C

hapt

er 1

5 ad

dres

ses

man

ufac

ture

d ho

mes

, sha

red

hous

ing,

and

ho

meo

wne

rshi

p

PHA

does

hav

e fa

mili

es o

n th

e Ho

meo

wne

rshi

p Pr

ogra

m. S

hare

d ho

usin

g ex

pand

s opp

ortu

nitie

s for

fa

mili

es.

Chap

ter 1

7 Pr

ojec

t Bas

ed

Vouc

hers

St

oney

Cre

ek P

BV

Exhi

bit;

was

Cha

pter

20

New

Exh

ibit

adde

d to

add

ress

upc

omin

g Ch

estn

ut

Squa

re S

enio

r Pro

ject

Bas

ed V

ouch

er D

evel

opm

ent

Tabl

e 2

16



www.livermoreha.org


Fax (925) 447-0942 TDD/TTY (800) 545-1833 x917


Fax (925) 447-0942

Date: February 28, 2019 Committee Agenda Date: March 18, 2019

To: Honorable Chair and Members of the Board of Commissioners Executive Committee

From: Alfred Dulay, Executive Director

Subject: Agenda Item 4C: Resolution 2019-03-18-C: Resolution Authorizing the Executive Director to Execute the Inter-Governmental Collaboration Agreement for the Completion of the Analysis of Impediments to Fair Housing Choice (AI) for Participating County, Cities and Agencies

RECOMMENDATION

Approve Resolution authorizing the Executive Director to execute the Inter-Governmental Collaboration Agreement for the Completion of the Analysis of Impediments to Fair Housing Choice (AI) for Participating County, Cities and Agencies.

BACKGROUND

The Department of Housing and Urban Development (HUD) Affirmatively Furthering Fair Housing Final Rule ("AFFH") requires jurisdictions to submit a fair housing assessment document that requires significant administrative efforts, and that HUD encourages regional and multi-jurisdictional submissions.

The Analysis of Impediments to Fair Housing Choice (AI), is a tool which HUD-funded program participants must prepare and use to identify and evaluate fair housing issues, and factors contributing to fair housing issues in their defined geographic area. The AI encourages and provides methodology for regional approaches to address fair housing issues, including collaboration across jurisdictions and public housing agencies.

The County of Alameda, the City of Alameda, the City of Berkeley, the City of Fremont, the City of Hayward, the City of Livermore, the City of Oakland, the City of Pleasanton, the City of San Leandro, the City of Union City, the Housing Authority of the County of Alameda, the Housing Authority of the City of Alameda, the Berkeley Housing Authority, the Housing Authority of the City of Livermore, and the Housing Authority of the City of Oakland, hereinafter referred to as the Participating County, Cities and Agencies ("PCCA") and individually as "PCCA member(s)”, agreed to collaborate regarding the completion of the AI.

DISCUSSION

All PCCA members have one or more HUD-funded programs and activities that require compliance with the AI and recognize that the AI is a comprehensive review of their respective laws, regulations, administrative policies, procedures and practices. On behalf of all PCCA members, the County of Alameda (the "County”) facilitated the competitive procurement and management of the consultant who will assist the PCCA with development of the AI plan and will assume the role of lead for the PCCA regional effort.

All PCCA members recognize the efficiency of coordinating efforts to complete the AI by the HUD prescribed deadline for the County. The County's deadline for submission of the AI is December 31, 2019.

EXHIBIT #317



www.livermoreha.org


Fax (925) 447-0942 TDD/TTY (800) 545-1833 x917


Fax (925) 447-0942

The PCCA members have agreed to reimburse the County in an agreed upon proportionate amount to fund completion of the required meetings, plan, and submission documents. The PCCA members agree that the participating county and cities, collectively, will fund a 65% share of the cost of the AI consultant fee and the Housing Authorities, collectively, will fund a 35% share of the total cost of the AI consultant fee.

FISCAL IMPACT

The LHA’s share of the AI consultant fee is $1,331. There are sufficient funds in the Housing Choice Voucher and Public Housing programs operating budget to support the expense.

ATTACHMENTS 1. Resolution2. Inter-governmental Collaboration Agreement for the Completion of the Analysis of Impediments to Fair

Housing Choice (AI) for Participating County, Cities and Agencies

18


RESOLUTION NO. 2019-03-18-C

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE INTER-GOVERNMENTAL COLLABORATION AGREEMENT FOR THE COMPLETION OF THE ANALYSIS OF IMPEDIMENTS TO FAIR

HOUSING CHOICE (AI) FOR PARTICIPATING COUNTY, CITIES AND AGENCIES

WHEREAS, the Department of Housing and Urban Development (HUD) Affirmatively Furthering Fair Housing Final Rule ("AFFH") requires jurisdictions to submit a fair housing assessment document that requires significant administrative efforts, and that HUD encourages regional and multi-jurisdictional submissions; and

WHEREAS, the Analysis of Impediments to Fair Housing Choice (AI), is a tool which HUD-funded program participants must prepare and use to identify and evaluate fair housing issues, and factors contributing to fair housing issues in their defined geographic area; and

WHEREAS, the AI encourages and provides methodology for regional approaches to address fair housing issues, including collaboration across jurisdictions and public housing agencies; and

WHEREAS, the Livermore Housing Authority (LHA) has one or more HUD-funded programs and activities that require compliance with the AI and recognizes that the AI is a comprehensive review of laws, regulations, administrative policies, procedures and practices; and

WHEREAS, the LHA recognizes the efficiency of coordinating regional efforts among Participating County, Cities and Agencies (PCCA) members to complete the AI by the HUD-prescribed deadline of December 31, 2019; and

WHEREAS, the PCCA members have agreed to reimburse the County in an agreed upon proportionate amount to fund completion of the required meetings, plan, and submission documents; and

WHEREAS, the PCCA members agree that the participating county and cities, collectively, will fund a 65% share of the cost of the AI consultant fee and the Housing Authorities, collectively, will fund a 35% share of the total cost of the AI consultant fee.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the City of Livermore hereby authorizes the Executive Director to execute the Inter-Governmental Collaboration Agreement for the Completion of the Analysis of Impediments to Fair Housing Choice (AI) for Participating County, Cities and Agencies attached hereto.


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INTER-GOVERNMENTAL COLLABORATION AGREEMENT FOR THE COMPLETION OF THE ANALYSIS OF IMPEDIMENTS TO FAIR

HOUSING CHOICE (AI) FOR PARTICIPATING COUNTY, CITIES AND AGENCIES

THIS INTER-GOVERNMENTAL COLLABORATION AGREEMENT REGARDING COMPLETION OF THE ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE (AI) (“Agreement”) is dated for convenience as of ___________, 2019 by and among the County of Alameda, the City of Alameda, the City of Berkeley, the City of Fremont, the City of Hayward, the City of Livermore, the City of Oakland, the City of Pleasanton, the City of San Leandro, the City of Union City, the Housing Authority of the County of Alameda, the Housing Authority of the City of Alameda, the Berkeley Housing Authority, the Housing Authority of the City of Livermore, and the Housing Authority of the City of Oakland, hereinafter referred to as the Participating County, Cities and Agencies ("PCCA" ) and individually as "PCCA member(s)".

W I T N E S S E T H

WHEREAS, each PCCA member recognizes that the Department of Housing and Urban Development (HUD) Affirmatively Furthering Fair Housing Final Rule ("AFFH") requires jurisdictions to submit a fair housing assessment document that requires significant administrative efforts, and that HUD encourages regional and multi-jurisdictional submissions; and

WHEREAS, the Analysis of Impediments to Fair Housing Choice (AI), is a tool which HUD funded program participants must prepare and use to identify and evaluate fair housing issues, and factors contributing to fair housing issues in their defined geographic area; and

WHEREAS, the AI encourages and provides methodology for regional approaches to address fair housing issues, including collaboration across jurisdictions and public housing agencies; and

WHEREAS, all PCCA members have one or more HUD funded programs and activities that require compliance with the AI and recognize that the AI is a comprehensive review of their respective laws, regulations, administrative policies, procedures and practices; and

WHEREAS, on behalf of all PCCA members, the County of Alameda (the "County") facilitated the competitive procurement and management of the consultant who will assist the PCCA with development of the AI plan and will assume the role of lead for the PCCA regional effort; and

WHEREAS, all PCCA members recognize the efficiency of coordinating efforts to complete the AI by the HUD prescribed deadline for the County; and

WHEREAS, the County's deadline for submission of the AI is December 31, 2019; and

WHEREAS, the PCCA members have agreed to reimburse the County in an agreed upon proportionate amount to fund completion of the required meetings, plan, and submission documents; and


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WHEREAS: the PCCA members agree that the participating county and cities, collectively, will fund a 65% share of the cost of the AI consultant fee and the Housing Authorities, collectively, will fund a 35% share of the total cost of the AI consultant fee.

NOW, THEREFORE, the parties hereto do mutually agree as follows:

1. Collaboration: The parties agree to jointly prepare a regional countywide AI for AlamedaCounty. Each member of the PCCA will perform the tasks outlined in Attachment A.

2. Funding: The parties agree to jointly fund the engagement of a consultant to develop aregional countywide AI for Alameda County. Each member of the PCCA will contributefunds as described in Attachment A - “Project Consultant Fee Contribution and Scope ofWork,” which is incorporated herein by reference.

3. Lead Agency: The County will act as lead agency in the development and completion ofthe regional AI. As such, the County will, prepare all documents and undertakeresponsibilities set forth in Attachment A, which is incorporated herein by reference, thatare required for completion of the AI.

4. PCCA Responsibilities: Each PCCA member will be responsible for providing informationabout its respective policies and practices and other information as required by theconsultant to complete the AI. The County will provide the information to the consultantand provide the information for the Unincorporated County.

5. Remittance: The PCCA members will each remit their respective AI Consultant Feecontributions to the County upon receipt of an invoice(s) based on the approvedContribution Tables (Attachment A).

6. Records Retention: The County will keep all documents relating to the AI readilyaccessible to the other PCCA members for at least ten years from the completion of theproject.

7. Indemnification: Each PCCA member shall defend, hold harmless and indemnify each andevery other PCCA member, their respective, elected officials, appointed officials,commissioners, members, officers, employees, and agents from any and all claims, loss,damage, injury, actions, causes of action and liability of every kind, nature, or descriptiondirectly or indirectly arising out of or connected with the PCCA member’s performanceunder this Agreement, and any of that PCCA member's operations or activities relatedthereto, excluding the sole willful misconduct or gross negligence of the person or entityseeking to be defended, indemnified or held harmless.

8. Amendment: This Agreement may be altered only by written consent of each of thesignatory parties.

9. Term: The term of this Agreement shall begin on March 1, 2019 and end on January 31,2020, and may be extended or amended based on mutual agreement.

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a) This Agreement will automatically terminate if (i) the AI is no longer required by HUD and/or the terms of the Agreement have been satisfied, and (ii) all outstanding invoices have been paid.

10. Counterparts: This Agreement may be executed in counterparts, each of which shall be

deemed an original, and each of which shall constitute together one instrument. The counterparts will be binding on each of the parties, even though the various parties may have executed separate counterparts.

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ATTACHMENT A

Alameda County Participating County, Cities and Agencies (PCCA) Inter-Governmental Collaboration Agreement for the

Completion of the Analysis of Impediments to Fair Housing Choice (AI)

PROJECT CONSULTANT FEE CONTRIBUTION AND

SCOPE OF WORK

1. Project Funding Sources The contributions below are based upon a shared contribution of 65% of costs paid between the County and City Jurisdictions collectively, and 35% of costs paid between the Housing Authorities collectively.

• The County and City Jurisdictions’ 65% contribution will be prorated among jurisdictions in the dollar amount listed in Contributions Table A below, which is based upon the respective Community Development Block Grant total allocation and HOME funds for the HOME Consortium portion.

• The Housing Authorities’ collective 35% contribution will be prorated among agencies based on the dollar amount listed in Contributions Table B below, which is based upon HUD Annual Contributions Contract units.

Contributions Table A -County and Cities County of Alameda

• Urban County Participating Jurisdictions (Albany, Dublin, Emeryville, Newark, Piedmont and Unincorporated County) (further cost allocation pursuant to separate MOU)

• HOME Consortium (entire cost allocated to County of Alameda; not subject to further cost allocation MOU)

$7,062.84

$9,230.30 City of Alameda $4,516.26 City of Berkeley $10,466.51 City of Fremont $4,887.12 City of Hayward $5,983.22 City of Livermore $2,538.34 City of Oakland* $29,808.96 City of Pleasanton $2,538.34 City of San Leandro $2,843.27 City of Union City $2,538.34 *Additional presentations: City of Oakland $800

Funds Available County and Cities $83,213.50

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Contributions Table B - Housing Authorities (Agencies) County of Alameda HA* $11,537.88 City of Alameda HA $3,550.12 Berkeley HA $3,550.12 Livermore HA $1,331.30 Oakland HA $24,407.08 *Additional presentations: County of Alameda HA $800

Funds Available Housing Authorities $45,176.50

Total Contributions $128,390

2. Project Budget AI Consultant $126,790

3. Roles and Responsibilities Lead Agency As the Lead Agency, the County of Alameda’s tasks include:

• Provide day-to-day oversight and planning of activities to be undertaken throughout the AI plan process.

• Contract with the selected AI consultant (selected through prior AFH process). • Receive, review and pay invoices submitted by the AI consultant. • Coordinate requests for information submitted by the AI consultant to the

PCCA members. • The County reserves the right to control the manner in which these tasks are

performed, including but not limited to withdraw or modify the RFP and to negotiate, approve or disapprove any proposed contract, and to modify or terminate a contract at its discretion.

PCCA Members The PCCA Members’ tasks include:

• Provide respective jurisdictional information to the AI consultant, HUD and other PCCA members as needed.

• Promote, market and host public workshops and any other forms of outreach mutually agreed upon by the PCCA members.

• Respond to written and oral comments in a timely manner as applicable. • Participate in meetings and conference calls throughout the AI Plan

process. • Develop goals and priorities for their respective jurisdiction to be included

in the AI Plan. • Participate in joint analysis and joint goals to be included in the AI Plan. • Review AI Plan drafts and return comments in accordance with timeline.

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• Obtain respective board/commission approval of the AI Plan. • Pay invoices submitted by the Lead Agency within 30 days of receipt.

4. AI Consultant Scope of Work The AI Consultant’s tasks will include:

• Completion of all final required components and deliverables of the Analysis of Impediments to Fair Housing Choice by the Consultant Contract deadline including public meetings, collection and analysis of public input, data analysis, form completion and report completion as required in the Alameda County Consultant Services Contract Scope of Work.

• Development of Analysis of Impediments to Fair Housing Choice plan and milestones for the PCCA members by December 31, 2019.

• Consult with PCCA representatives at agreed upon intervals and in the agreed upon method.

• Provide one printed copy and electronic version (Word or pdf) to each PCCA member.

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COUNTY OF ALAMEDA, a political subdivision of the State of California

Date: __________

Approved as to form: Donna R. Ziegler, County Counsel

By: _____________________________ Heather M. Littlejohn Deputy County Counsel

By signing above, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by his/her signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement.

By: Chris Bazar, CDA Director

Community Development Agency 224 West Winton Avenue, Room 110 Hayward CA 94544-1215

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CITY OF ALAMEDA, a Municipal Corporation By: Date: Jill Keimach, City Manager

Approved as to Form: Michael Roush, Assistant City Attorney


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CITY OF BERKELEY, a Municipal Corporation By: Date: Dee Williams – Ridley, City Manager Attest: _______________________________ Mark Numainville, City Clerk

Approved as to Form: Rachel Chatman, Deputy City Attorney


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CITY OF FREMONT, a Municipal Corporation BY: DATE: Brian Stott, Assistant City Manager

APPROVED AS TO FORM: Sandra Fox, Special Counsel


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CITY OF HAYWARD, a Municipal Corporation

By: Date: Kelly McAdoo, City Manager Attest:

Miriam Lens, City Clerk

Approved as to Form: Michael S. Lawson By: _________________________________ Raymond Rollan, Deputy City Attorney


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CITY OF LIVERMORE, a Municipal Corporation BY: DATE: Marc Robert, City Manager APPROVED AS TO FORM: Catrina Fobian, Assistant City Attorney


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CITY OF OAKLAND, a Municipal Corporation By: Date: Sabrina Landreth, City Administrator

Approved as to Form: Pelayo Llamas, Deputy City Attorney


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CITY OF PLEASANTON, a Municipal Corporation BY: DATE: Nelson Fialho, City Manager APPROVED AS TO FORM: Daniel G. Sodergren, City Attorney


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CITY OF SAN LEANDRO, a Municipal Corporation By: Date: Chris Zapata, City Manager Attest:

_______________________________ Tamika Greenwood, City Clerk Approved as to Form: Richard Pio Roda, City Attorney


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CITY OF UNION CITY, a Municipal Corporation By: Date: Antonio E. Acosta, City Manager Attest: _______________________________ Anna M. Brown, City Clerk Approve as to Form: Kristopher J. Kokotaylo, City Attorney


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Housing Authority of the County of Alameda By: Date: Christine Gouig, Executive Director


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Housing Authority of the City of Alameda By: Date: Vanessa Cooper, Executive Director


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Housing Authority of the City of Berkeley BY: DATE: William Wilkins, Executive Director


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Housing Authority of the City of Livermore BY: DATE: Alfred Dulay, Executive Director


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Housing Authority of the City of Oakland BY: DATE: Eric Johnson, Executive Director


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BOARD OF COMMISSIONERS EXECUTIVE COMMITTEE MEETING … · 3/18/2019 · EPMC. • The effective...

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