INTERNATIONAL BITUMEN EMULSION FEDERATION

9, RUE DE BERRI - 75008 PARIS

Tél. : +33 (0)1 44 13 32 81 / Fax : +33 (0)1 42 25 89 99 / Web : www.ibef.net

BOARD MEETING AND GENERAL MEETING

February 28th 2017 - 9.30 a.m.

90, Avenue des Champs Elysées - 75008 Paris (France)

Attendance Full members Attend in person AEMA USA & Canada Gaylon Baumbgardner Contact for IBEF ATEB Spain Maria del Mar Colas Past President REA United Kingdom Steve Waller Council Member SFERB France François Chaignon President Christine Leroy Secretary SITEB Italy Carlo Giavarini Past President Represented with proxy JEAA Japan Yukio Yamauchi President RAD Russia Yuri Kokush General Director SABITA South Africa Saied Solomons Chief Operating Officer TIPCO Thailand Chaiwat Srivalwat Managing Director Associate member Ingevity USA Carlos Rif Representative Invited Fayat France Maela Samson Representative Nynas N.V. Belgium Carl Robertus Representative IBEF executive committee Siobhan Mc Kelvey President Maria del Mar Colas Vice President Étienne le Bouteiller Executive Director

Catherine Fouchard Executive Secretary Siobhan Mc Kelvey chairs the meeting

Administrative matters 1/ Approval of minutes of the meeting held on 23rd February 2016 The minutes were presented by Étienne le Bouteiller and have been unanimously approved without changes. 2/ Approval of the 2016 accounts – Budget for 2017 2016 accounts (appendix 1) and budget for 2017 (Appendix 2) have been presented by Étienne Le Bouteiller with comments in appendix 3. 2016 accounts and budget for 2017 have been unanimously approved. 3/ Fees 2017

Fees for 2017 have been unanimously approved (Appendix 4). A decision will have to be made about the AMR (Morroco). Dues for 2015 & 2016 are still unpaid. 4/ Renewal of position of President [Siobhan McKelvey]

Siobhan Mc Kelvey confirms that she will remain available for the IBEF until the next Annual General Meeting 2018 – likely to be before or during the PPRS in March. The renewal of her position as president of the IBEF for one more year has been unanimously approved. 5/ Approval of the admission of new members IBEF received applications from:

Hungarian Asphalt Pavement Association (HAPA),

FAYAT Group,

Asphalt Institute of East Africa.

Applications have been unanimously approved with the following conditions:

Hungarian Asphalt Pavement Association (HAPA) Full member

FAYAT Group, Associate member

Asphalt Institute of East Africa Associate member with a preferred rate for 2017

(€ 500.00).

6/ Review of year 2016 A review of the IBEF actions for year 2016 has been presented (Appendix 5) 7/ List of events 2017 Events planned in 2017

January 25 & 26 JTR - 1st Presentation of PPRS Nice 2018 in plenary session in front of 300 people Promoting IBEF & PPRS Nice 2018 - Nantes, France

February 7th SustainEuroRoad - Presentation of PPRS Nice 2018 to the responsible of European Life Project for dissemination. 20 people -Promoting IBEF & PPRS Nice 2018 - Paris, France

February 14 to 17 AEMA ARRA ISSA Annual Meeting Presentation of PPRS Nice 2018 by IBEF - Tucson , Arizona, USA

February 22nd - 25th Anniversary of HAPA – Hungary

February 26th ASPHALTICA Verona - Italy

March 8th Meeting with JEAA Tokyo Japan

March 10th USIRF - Board 50 persons from industry – Bordeaux France

March 22nd Ministry of Public works – Promoting IBEF & PPRS Nice 2018- Uzbekistan

March 15th to 17th Argus Africa Roads 2017 – Mozambique Africa

April 5th to 7th FIRM 2017 – European Road Laboratories Europe – Bruxelles

May 22nd to 26th Pavement Preservation Committees - 50 worldwide governmental & road authority experts World – Santa Cruz Bolivia

May 30th & 31st ASEFMA Presentation PPRS Nice 2018 Important XII Congress as Spain is supposed to strongly support PPRS. Madrid Spain

May 31st June 1st 1st ITF, International Transport Forum 51 countries Promoting IBEF & PPRS Nice 2018 -Corner Coffee for presenting PPRS Nice 2018 – Leipzig Germany

June 5th – 9th AEMA ARRA ISSA Meeting Chicago USA

June 12th to 16th World Conference on Pavement and Asset Management Professor Crispino and Carlo Giavarini SITEB, expectation 500 people Promoting IBEF support SITEB & PPRS Nice 2018 - Milan Italy

June 13th to 15th ARGUS Lisbon Portugal

August 23-26th AMAAC –Cancun Mexico

October 12th to 13th European International Contractor Paris – France

November 14th to 17th 18th World Road Meeting New Delhi India - Presentation of PPRS Nice 2018 on closing ceremony and promoting IBEF, Expectation 1 000 people - New Delhi, India

November 21st to 24th - CILA Iberia & Latin America Congress Presentation of PPRS Nice 2018 on closing ceremony and promoting IBEF Objective: attracting more mem-bers from Latin America and valorising current members like Mexico, Bra-zil and expected members like Argentina and Uruguay Expectation 500 people Latin America and Iberia peninsula - Medellin, Columbia

8/ Sharing knowledge and experience opportunity for members A short round table exchange amongst the participants being carried out about associations news, current

plans and challenges.

REAL UK: new secretary on board Kevin MAW. ATEB: Prepares a “Global seminar on management of local road”, upgrading the website to promote more training SFERB initiatives started in 2016 new regional seminars throughout France to disseminate knowledge and awareness on bitumen emulsions techniques and their advantages for better maintenance and moderni-zation of the road network 9/ PPRS NICE 2018

The decision has been taken to hold a new PPRS in 2018. Live! GL Events will bear the financial risk. The IBEF will contribute to the construction of the programme. The programme committee will be chaired by Jean François Corté. As usual, a World of Emulsions session will be organized under the responsibility of the IBEF. This will be the opportunity to update the worldwide consumption figures. To this end, a survey will be launched. Each of the IBEF members will promote the event throughout its own network; some material will be made available to this end. 10/ Next meetings General meeting will be held during the PPRS NICE 2018 (26th 28th March) Board meetings will be scheduled every quarter in 2017. The next meeting should be organized by the end of May. Siobhan Mc Kelvey President of IBEF

INTERNATIONAL BITUMEN EMULSION FEDERATION

9, RUE DE BERRI - 75008 PARIS

Tél. : +33 (0)1 44 13 32 81 / Fax : +33 (0)1 42 25 89 99 / Web : www.ibef.net

BALANCE SHEET AT DECEMBER 2016, 31th IN EUROS

ASSETS LIABILITIES

EQUITIES 76,894.95 BANK ACCOUNT 48,894.95 ACCOUNTS RECEIVABLE 1,600.00 TOTAL ASSETS 127,114.99

FORMER RESULT 121,632.10 RESULT 2016 5,264.13 DEBTS 218.76 TOTAL LIABILITIES 127,114.99

STATEMENT ON INCOME AND EXPENDITURES FOR 2016

IN EUROS

EXPENDITURES INCOME

CHARTERED ACCOUNTANT FEES 1,800.00 USIRF SERVICES 4,803.36 BANK CHARGES 322.37 WEB MASTER 864.00 MEDIA - CONGRESS 8,263.54 MISSIONS 3,628.16 OTHER EXPENSES 245.39 RESULT (PROFIT) 5,264.13 TOTAL EXPENDITURES 25,190.95

MEMBERSHIP DUES 2016 19,945.00 FINANCIAL INCOME 394.95 PROVISION CANCELLATION 4,851.00 TOTAL INCOME 25,190.95

INTERNATIONAL BITUMEN EMULSION FEDERATION

9, RUE DE BERRI - 75008 PARIS

Tél. : +33 (0)1 44 13 32 81 / Fax : +33 (0)1 42 25 89 99 / Web : www.ibef.net

Appendix 2

BUDGET FOR 2017 IN EUROS

EXPENDITURES

INCOME

USUAL EXPENSES CHARTERED ACCOUNTANT FEES USIRF SERVICES BANK CHARGES WEB MASTER ACTIONS MEDIAS - CONGRESS MISSIONS RECEPTIONS PROMOTION OF PPRS OTHERS EXPENSES

1,800.00 4,804.00

350.00 900.00

7,000.00 3,000.00 2,600.00

23,000.00

1,000.00

MEMBERSHIP DUES 2017 (*) FINANCIAL INCOME ADVANCE ON RESERVES

22,890.00

400.00

21,164.00

TOTAL EXPENDITURES

44,454.00

TOTAL INCOME

44,454.00

(*) Without the impact of new memberships or withdrawal

Appendix 3

2016 RESULTS

Fixed costs are € 7,789.73 for a budget of € 7,713.36. The gap stems mainly from exchange costs in set-

tlement of invoices of contributions of some members.

Media, congress and reception costs amounted to € 11,891.70 for a budget of € 16,000.00. The PPRS Paris

2015 balance is included for an amount of € 1,213.00.

Revenues correspond to the membership fees (€ 19,945.00), the interests of € 394.95 (savings account),

as well as the cancellation of a provision taken in 2015 in the amount of € 4,851.00 (problem of VAT appli-

cable on the final bill of Live! GL Events, relative to the PPRS Paris 2015).

The 2016 result is positive of € 5,264.13 compared to a loss of budgeted € 4,818.36.

In the end, income and expenditure are little or less to the budget forecast.

Remember that the regular income of the IBEF are limited to the only contributions of its members (€

19,945.00 in 2016) and that only the commitment of its members allow it to be active and credible.

2017 BUDGET

Fixed costs are almost unchanged.

Media, congress and reception costs were budgeted at € 12,600.00, lower than the corresponding

amount budgeted in 2016 (€ 16,000.00). This reduction takes account of the reality of expenditure in

2016; the amount also includes reception at the Warwick hotel on February 27, 2017 for an estimated

amount of € 2,600.00.

An exceptional amount of € 23,000.00 € has been added to the budget 2017, in respect of the costs in-

curred for the promotion of the PPRS Nice 2018 and the IBEF during international events. These expenses

should be covered, at least in part, in 2018, by a quote part of the expected result generated by the PPRS

Nice 2018.

2017 contributions are those of 2016 to which have been added as new members, Fayat and HAPA, for

respective amounts of € 1,000.00 and € 545.00. The total amount is € 22,390.00. The possible contribu-

tion of the Asphalt Institute of East Africa was not taken into account. Note that the 2017 for ABEDA con-

tribution amounts to € 1,400.00 taking into account 60 emulsion plants reported on their website.

Appendix 4

FEES 2017

IN EUROS

Member Amount

AEMA 3,500.00

ATEB 980.00

FBS 770.00

JEAA 650.00

PAPRIBOR 515.00

REAL 620.00

SABITA 695.00

SFERB 2,000.00

SITEB 680.00

ASOCIACION MEXICANA DEL ASFALTO, AC 600.00

ASSOCIATION MAROCAINE DES ROUTES 500.00

ENFALT Emülsiyon ve Asfalt Tesisleri A.Ş 500.00

OOMS International Holding bv 500.00

INGEVITY 1,000.00

TIPCO TH 1,000.00

ISCO c/o INSUNG 530.00

HINDUSTAN COLAS LTD 605.00

AAPA 800.00

RAD Russia 1,000.00

VIALAB 1,000.00

BTC Chimical Distribution 1,000.00

ABEDA [ * ] 1,400.00

HAPA 545.00

SAE FAYAT 1,000.00

TOTAL 22,390.00

Appendix 5

Feb. 23rd – 26th - AEMA ARRA ISSA Annual meeting

Bonita Springs, FL, USA

The board meeting and general meeting has been held on that occasion from 2 platforms. One in Europe in Paris, one in Bonita Springs, running simultaneously by video or teleconference. It has been the occasion to revise the strategic plan for IBEF to better serve its members and project seminars to develop emulsion techniques.

May 4th – 6th - ESPRIT (Entretien et Sauvegarde du Patrimoine Routier et Innovation Technique Marrakech Morroco

This congress was organized by the Morocco permanent committee of PIARC and PIARC with Jean-François Corté. Étienne Le Bouteiller participated and made a presentation.

June 1st – 3rd Eurasphalt / Eurobitume

Prague Czech Republic

Eurobitume & EAPA organize their congress every 4 years. During this 6th edition, the IBEF had the opportunity to make a presentation dealing with maintenance and ap-plication techniques. E&E Prague has also been the op-portunity for the IBEF to celebrate its 20th anniversary.

Publication by the SITEB (Italy)

Oct 12th – 14th – Seminario Internacional del Asfalto – Guadalajara Mexico

Maria del Mar Colas invited by AMAAC presented : “Warm bituminous emulsion mixes; an eco-efficient solution for road

Oct 20th – National technical day of bitumen emulsions

Madrid Spain

Oct 18th 20th - 1st European Road Infrastructure Congress – Leeds (UK)

Co-organized by the European Union Road Federation

(ERF) and the Road Safety Markings Association

(RSMA)UK, this Congress took place in the Royal Armour-

ies Museum in Leeds.

The IBEF had the opportunity to make a presentation deal-ing with “Pavement preservation to ensure service for the road user”.

IBEF had a stand.

Nov. 2nd – 4th International Symposium on Asphalt Emulsion Technology -Crystal City - Arlington (VA) USA

Sixth edition of an event that takes place every 4 years. The organization was provided by AEMA with the sup-port of the IBEF. This year, there were nearly 200 registered participants. The speakers were mostly American and European. A presentation was also made on behalf of the Japan Emulsified Asphalt Association (JEAA). This event confirmed the involvement of the academic sector (universities) in technical research and develop-ment related to emulsions.