BOARD MEETING AGENDA ITEM INPUT - …local.brookings.k12.sd.us/2015AprilBoardReport.pdfA. 6. Approve...

BROOKINGS SCHOOL BOARD MARYSZ RAMES

April 15, 2015 – 6:00 p.m. President

GEORGE S. MICKELSON MIDDLE SCHOOL LIBRARY DR. ROGER DEGROOT

1801 12th

Street South Superintendent

AGENDA

6:00 BOARD MEETING

I. CALL TO ORDER

II. APPROVAL OF AGENDA

Any Board Member may remove an item from the consent agenda by asking that it be and have it considered as a separate item. Any item so removed from the consent agenda shall be considered after other items on the consent business portion of the agenda have been heard.

III. COMMENTS FROM AUDIENCE

IV. COMMUNICATION ITEMS

A. Board Requests - Each member of the Board has the opportunity to report on events or to communicate with other Board members and the community.

B. Superintendent’s Report - The Superintendent will share information about events of the past month or about topics coming up for future consideration.

C. Financial Report – Business Manager D. Dakota Prairie update – Paul Sahr/Les Rowland

V. ACTION ITEMS

A. Consent Agenda – The consent agenda includes items approved with one motion. That motion will approve the recommended action for each item on the consent agenda.

1. Approval and/or correction of minutes of previous meetings 2. Approval and/or correction of the financial report 3. Approval of bills 4. Approval of personnel report 5. Approval of enrollment report 6. Approval of School Board authorizing membership in SDHSAA 7. Approve appointment of Randy Soma to the newly formed Indoor Recreation

Center Steering Committee 8. Approve Special Board meeting on April 27th @ 6:00 p.m. at the

Administration Office to meet with consultant to select superintendent candidates

9. Approve Special Board meeting on May 4th @ 6:00 p.m. at the Administration Office to interview superintendent candidates

10. Approve 2015-16 Master Agreement changes/revisions B. Approval bus bids C. Approval of BHS chiller bids D. Approval of Dakota Prairie elementary furniture bids E. Approval of Lenovo Financial Lease Agreement F. Approval of calendar change G. Approval of Interim Principals at Medary and Hillcrest for the 2015-16 school year

VI. DISCUSSION ITEMS

A. SRO – Brookings Police Department – Jeff Miller B. Tim Burns - Brookings Basketball Association (BBA) – 5th Street Gym

VII. EXECUTIVE SESSION – Pursant to SDCL 1-25-2 Subsection – (1) – Personnel

VIII. ADJOURNMENT

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet

COMMUNICATION ITEM

Item: IV. B. Superintendent’s Report

1. Kindergarten enrollment


COMMUNICATION ITEM

Item: IV. C. Financial Report – Business Manager

1. Insurance update 2. Middle School food service equipment update


COMMUNICATION ITEM

Item: IV. D. Dakota Prairie update – Paul Sahr/Les Rowland

Paul and Les will have their monthly report.


ACTION ITEM Consent Agenda

The consent agenda includes items approved with one motion. That motion will Approve the recommended action for each item on the consent agenda. Any Board Member may remove an item from the consent agenda by asking that it be and have It considered as a separate item. Any item so removed from the consent agenda Shall be considered after other items on the consent business portion of the Agenda have been heard. Item: V. Consent Agenda

A. 1. Approval and/or correction of minutes of previous meetings

A. 2. Approval and/or correction of the financial report

A. 3. Approval of bills

A. 4. Approval of personnel report

A. 5. Approval of enrollment report

A. 6. Approve of School Board authorizing membership in SDHSAA

A. 7. Approve appointment of Randy Soma to the newly formed Indoor Recreation Center Steering Committee

A. 8. Approve setting Special Board meeting on April 27th @ 6:00 at the

Administration building to meet with consultant to select superintendent candidates

A. 9. Approve setting Special Board meeting on May 4th @ 6:00 at the

Administration building to interview superintendent candidates

A. 10. Approve 2015-16 Master Agreement changes/revisions



Item: V. A. 1. Approval and/or correction of minutes of previous meetings

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SCHOOL BOARD MINUTES

Brookings School District #5-1

March 9, 2015

The March work session of the school board was called to order at 5:00 p.m. by President

Marysz Rames in the Mickelson Middle School Library with the following members present:

Steve Bayer, Van Fishback, Robert Jostad (via teleconference), Marysz Rames and Larry

Rogers.

Motion 2014-070 by Rogers seconded by Fishback to approve the work session agenda as

presented. All voted aye. Motion carried.

The board met with Craig Morris from Ray and Associates to discuss the superintendent search

process timelines.

Bob Jostad left the meeting via teleconference at 6:06 p.m.

President Rames adjourned the work session at 6:07 p.m.

President Rames called the regular March meeting of the school board to order at 6:15 p.m.

Motion 2014-071 by Rogers, seconded by Bayer to approve the agenda as presented. All voted

aye. Motion carried.

Comments from the Audience: None.

Board requests: Steve Bayer mentioned that he attended the all school band concert last week.

In the superintendent’s report, Dr. DeGroot discussed the following: Legislative updates.

Financial Report: Camelot bond sale information, state apportionment received, bank franchise

tax received, 2015-16 bus bid, 2013-14 audit report, 2014-15 ice storage unit at BHS bid and

workforce grant update on costs to district.

Paul Sahr from Mills Construction and Les Rowland from Design Arc gave the board an update

on the K-3 Dakota Prairie Elementary building project.

Gail Tidemann from United Way gave the board a 211 helpline center update.

BHS Principal von Fischer, Tech Administrator Jason Smidt, Tech Administrator Adam Vaux

and several BHS faculty gave the board an update on the 1:1 initiative and costs.

BHS Ass’t Principal Jensen and Officer Fishbaugher updated the board on student trends at

BHS.

Deputy States Attorney Abigail Howard discussed Senate Bill 73 which deals with juvenile

justice reform and how it affects students attending the district.

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Motion 2014-072 by Rogers, seconded by Bayer to approve the following consent agenda:

A. 1. Approve the minutes of the February 9, 2015 regular meeting.

A. 2. Approve the following financial reports:

FEBRUARY CASH REPORT General Fund: Beginning Balance: $5,371,329.70,

Receipts: $1,394,854.60, Expenditures: $1,584,743.45, Ending Balance: $5,181,440.85.

Capital Outlay: Beginning Balance: $1,368,746.39, Receipts: $86,016.20, Expenditures:

$64,460.47, Ending Balance: $1,390,302.12. Special Education: Beginning Balance:

$179,491.61, Receipts: $217,369.55, Expenditures: $331,048.89, Ending Balance:

$65,812.27; Pension Fund: Beginning Balance: $596,052.36, Receipts: $8,622.52,

Expenditures: $0.00, Ending Balance: $604,674.88. Bond Redemption (MS): Beginning

Balance: $58,648.93, Receipts: $20,381.45, Expenditures: $0.00, Ending Balance:

$79,030.38. Bond Redemption (4-5): Beginning Balance: $229,089.79, Receipts:

$12,272.38, Expenditures: $0.00, Ending Balance: $241,362.17. Capital Projects:

Beginning Balance: $7,793,739.75, Receipts: $2,130.83, Expenditures: $1,066,830.73,

Ending Balance: $6,729,039.85. Food Service: Beginning Balance: $601,075.79, Receipts:

$152,482.73, Expenditures: $133,941.95, Ending Balance: $619,616.57. Enterprise Fund:

Beginning Balance: $15,073.60, Receipts: $0.00, Expenditures: $2,716.57, Ending Balance:

$12,357.03. Self Insurance: Beginning Balance: $370,062.26, Receipts: $381,703.47,

Expenditures: $284,129.68, Ending Balance: $467,636.05. Trust & Agency: Beginning

Balance: $502,193.62, Receipts: $36,451.55, Expenditures: $36,786.50, Ending Balance:

$501,858.67.

MARCH UNLEADED/DIESEL GAS QUOTES

Martin Oil-Unleaded $2.092, Diesel #1 N/A, Diesel #2 N/A 50/50 Diesel Mix $2.428;

Anderson Oil-Unleaded;$2.153, Diesel #1 $N/A, Diesel #2 $N/A, 50/50 Diesel Mix $2.494;

AgFirst Coop- Unleaded $N/A, Diesel #1 $N/A, Diesel #2 $N/A; Midway Oil – Unleaded

$2.0685, Diesel #1 N/A, Diesel #2 N/A, 50/50 Diesel Mix $2.435.

FEBRUARY PAYROLL REPORT General Fund - $1,356,435.18 of which $941,283.57

instruction; $355,554.37 support services, and $59,597.24 co-curricular; Special Education -

$311,599.78; Pension Fund – $0.00; Food Service - $55,808.62; Enterprise Fund - $2,716.57;

TOTAL PAYROLL - $1,726,560.15.

A. 3. Approve the following bills:

Checking Account #2, Fund 10, GENERAL FUND, ANTONY, JAKE, LES TLUSTOS

WORKER, 213.90, ANTONY, MANDY, LES TLUSTOS WORKER, 400.00, ARGUS

LEADER MEDIA, ADVERTISING, 99.85, AUDIO CONNECTION, SUPPLIES, 3,882.87,

AUTOMOTIVE SERVICE CENTER, VEHICLE REPAIRS, 589.63, BENNIS, CHARLES,

TRAVEL/SUPPLIES/REIMB, 45.00, BEST WESTERN RAMKOTA HOTEL - PIERRE,

LODGING, 235.98, BROOKINGS CITY LANDFILL, SERVICE, 5.00, BROOKINGS

DAILY REGISTER, SERVICE, 4,629.78, BROOKINGS ENGRAVING,

SUPPLIES/SERVICE, 133.00, BROOKINGS SCHOOL DISTRICT 5-1, SERVICE,

7,190.00, BUELTEL, THEODORE , SERVICES, 200.00, BUREAU OF ED &

RESEARCH, SUPPLIES/SERVICE, 956.00, BURKHALTER, STACY, JUDGE, 100.00,

CAMPBELL, JACOB, JUDGE, 47.00, CARQUEST AUTO PARTS, SUPPLIES, 312.32,

CENTERPOINT ENERGY SERVICES, INC., SUPPLIES, 21,931.77, CENTRAL

BUSINESS SUPPLY, INC., SUPPLIES/EQUIP/SERVICE, 840.29, CENTURY BUSINESS

PRODUCTS INC, SUPPLIES, 224.97, CH UPHOLSTERY, SERVICE/SUPPLIES, 240.00,

CHESTER AREA SCHOOL #39-1, SERVICES, 1,500.00, CLEAN SLATE/2ND SKIN,

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SUPPLIES, 895.09, CLITES ELECTRIC INC, SERVICE, 649.77, CLUBHOUSE HOTEL

& SUITES - PIERRE, TRAVEL, 363.00, COMBINED BUILDING SPECIALTIES,

SUPPLIES, 357.00, CONCRETE CONTRACTORS, SERVICE, 900.00, CONNELLY

WATER CONDITIONING INC., SERVICE, 88.75, DEVRIES O'NEILL, MARY, MAPS

FOR NEW SCHOOL, 1,600.00, DISCOUNT SCHOOL SUPPLY, SUPPLIES, 503.26,

DON'S BODY SHOP, SERVICE, 150.00, DUNBAR, JOLINE,

TRAVEL/SUPPLIES/REIMB, 6.34, DUST-TEX SERVICES, SUPPLIES/SERVICE,

927.00, ESEind, Inc, SERVICES, 530.00, GANCI, RICHARD , JUDGE, 47.00, GEOTEK

ENGINEERING & TEST.SER. INC, SERVICE, 624.80, GLANZER, MATTHEW, JUDGE,

100.00, GROSS, KATHY, TRAVEL/SUPPLIES/REIMB, 3.65, HANSEN, ANN,

TRAVEL/SUPPLIES/REIMB, 14.79, HANSEN, RANDOLPH,

TRAVEL/SUPPLIES/REIMB, 115.19, HAUFF MID-AMERICA SPORTS, SUPPLIES,

499.60, HAWKINS WATER TREATMENT GROUP, SUPPLIES, 554.66, HELDT, BILL ,

TRAVEL/SUPPLIES/REIMB, 45.00, HELSPER & MAHLKE, LEGAL SERVICE, 260.00,

HILLYARD, SUPPLIES, 193.21, HOMESTEAD DO-IT CENTER, SUPPLIES, 121.51,

HOMETOWN SERVICE & TIRE, SERVICE, 60.00, HUNGERFORD CHIROPRACTIC,

SERVICE, 160.00, HY-VEE STORE , SUPPLIES, 279.80, INTERSTATE ALL BATTERY

CENTER, SUPPLIES, 525.88, INTERSTATE POWER SYSTEMS, SUPPLIES/SERVICE,

422.00, JENSEN, JACKIE, TRAVEL/SUPPLIES/REIMB, 18.00, JERRY CAREY

TRAVEL, TRAVEL AGENT, 487.70, JOHNSON, ELLIOT, JUDGE, 50.00, KALSBECK,

STEVEN, TRAVEL/SUPPLIES/REIMB, 6.48, KENNER PLUMBING & HEATING,

SERVICE, 1,543.56, KOCH, DAVE, SERVICE, 332.00, KROLL, JUDITH, JUDGE,

100.00, LAKESHORE LEARNING MATERIALS, SUPPLIES, 316.65, LAWRENCE

LEASING, SERVICE, 2,558.81, LOWE'S HOME CENTERS INC, SUPPLIES, 537.99,

MARTIN OIL COMPANY, SUPPLIES, 6,907.06, MASTERCARD CORP, CREDIT

CARD, 72,971.49, MCCOLLEY, TIMOTHY , REIMB/TRAVEL/SUPPLIES, 101.76, MID

CENTRAL EDUCATIONAL COOP, SERVICE, 260.00, MIDWEST GLASS INC,

SERVICE, 116.33, MILLER, SCOTT , TRAVEL/SUPPLIES/REIMB, 34.04,

NETWORKFLEET, INC, SERVICE, 378.00, NORTHWESTERN ENERGY, SERVICE,

6,634.10, ORIENTAL TRADING COMPANY, SUPPLIES, 86.02, PIES, SALLY,

TRAVEL/SUPPLIES/REIMB, 47.00, PRUNTY CONSTRUCTION CO. INC., SERVICE,

800.00, PRUSSMAN CONTRACTING COMPANY, SERVICE, 296.88, RAZOR'S EDGE

LAWNCARE, SERVICE, 455.00, REGION II MUSIC, ENTRY FEES, 128.00, RENTAL

DEPOT, RENTAL, 19.95, RUNNINGS SUPPLY INC., SUPPLIES, 11.99, SASD

"SCHOOL ADM SOUTH DAKOTA", SERVICE, 30.00, SCHEPKER, DANIEL,

TRAVEL/SUPPLIES/REIMB, 14.31, SCHOOL SPECIALTY-VALLEY DIV.,

SUPPLIES/EQUIPMENT, 1,257.37, SDAESP, REGISTRATION, 175.00, SDAMLE,

MEMBERSHIP, 350.00, SDHSAA, SUPPLIES, 100.00, SDSU PERFORMING ARTS

CENTER, SERVICES, 168.75, SERVALL TOWEL AND LINEN SUPPLY, SUPPLIES,

16.64, SOMA, RANDAL, TRAVEL/SUPPLIES/REIMB, 85.84, STAR LAUNDRY/DRY

CLEANERS INC, SERVICE, 54.08, STURDEVANT'S AUTO PARTS, SUPPLIES, 41.96,

SUBWAY-BROOKINGS, TRAVEL/SUPPLIES, 534.45, SUNBURST DIGITAL, INC.,

SUPPLIES, 99.95, SWIER LAW FIRM, PROF. LLC, LEGAL SERVICE, 815.48, TAYLOR

MUSIC, INC, SUPPLIES/EQUIP, 15.00, THREE EAGLES OF BROOKINGS, INC

(KBRK), SERVICES, 1,040.00, TITAN MACHINERY, REPAIRS - BUS, 515.96, TOP

NOTCH CLEANING SERVICE, SERVICE, 500.00, TOWN & COUNTRY SHOPPER,

SERVICE, 56.00, TRACKWRESTLING.COM, SERVICES, 101.45, UPS STORE #5064,

SERVICE, 76.74, VANDEWEERD, MICHELLE, TRAVEL/SUPPLIES/REIMB, 122.23,

VAUX, ADAM , TRAVEL/SUPPLIES/REIMB, 37.20, VERIZON WIRELESS,

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SERVICES, 522.66, W W TIRE SERVICE, SERVICE, 170.94, WAL-MART

COMMUNITY BRC, SUPPLIES, 538.53, WEST SIOUX CERAMICS/DAKOTA

POTTERY, SUPPLIES, 40.70, Fund Total: 157,454.71. Checking Account #2, Fund 21,

CAPITAL OUTLAY, BEHREND CONSTRUCTION INC., SERVICES, 1,846.80,

BROOKINGS RENT ALL, EQUIPMENT RENTAL, 45.00, CLARK DREW

CONSTRUCTION, INC, SERVICES, 39,655.36, CLITES ELECTRIC INC, SERVICE,

3,751.98, COMBINED BUILDING SPECIALTIES, SUPPLIES, 688.00, EDMENTUM,

INC., LICENSE, 10,500.00, HEWLETT-PACKARD COMPANY, SUPPLIES, 689.00,

HILLYARD, SUPPLIES, 37,255.57, INFINITE CAMPUS, SERVICE, 7,500.00, JOHNSON

CONTROLS, SUPPLIES/SERVICES, 15,758.18, KENNER PLUMBING & HEATING,

SERVICE, 2,992.82, LIBRARIANS' CHOICE, LIBRARY SUPPLIES, 148.48,

MASTERCARD CORP, CREDIT CARD, 5,535.31, MIDWEST ALARM CO INC,

SERVICE, 2,143.53, MIDWEST GLASS INC, SERVICE, 5,405.01, NORTH SHORE GYM

SALES, SUPPLIES, 6,902.00, OPE NIEMEYER FLOORING LLC., SERVICE, 8,105.63,

SCHOOL SPECIALTY-VALLEY DIV., SUPPLIES/EQUIPMENT, 555.78, WENGER

CORPORATION, SUPPLIES, 1,674.00, Fund Total: 151,152.45. Checking Account #2,

Fund 22, SPECIAL EDUCATION FUND, ADVANCE, SERVICE, 3,150.00, ALLEGRA

PRINT & IMAGING/INSTY-PRINTS, SUPPLIES, 29.95, CENTER FOR EDUCATION &

EMPLOYMENT, SUPPLIES, 164.00, CENTRAL BUSINESS SUPPLY, INC.,

SUPPLIES/EQUIP/SERVICE, 51.18, CHILDREN'S CARE HOSPITAL & SCHOOL,

SERVICE, 4,540.00, CHILDREN'S HOME SOCIETY, SERVICE, 2,404.40, CLASSROOM

DIRECT, SUPPLIES, 264.61, ENGEL, SARA, TRAVEL/SUPPLIES/REIMB, 35.19,

JACOBSEN, SARAH, TRAVEL/SUPPLIES/REIMB, 230.04, LAKESHORE LEARNING

MATERIALS, SUPPLIES, 229.94, LEISCHNER, LAUREN ,

TRAVEL/SUPPLIES/REIMB, 68.44, LIGHTSPEED TECHNOLOGIES INC, SUPPLIES,

59.00, LINGUI SYSTEMS INC, SUPPLIES, 43.95, MASTERCARD CORP, CREDIT

CARD, 497.42, MCCULLOUGH, KIMBERLY, TRAVEL/SUPPLIES/REIMB, 43.47,

MULTI-HEALTH SYSTEMS INC, SUPPLIES, 198.00, PEARSON CLINICAL,

SUPPLIES, 58.20, SCHOOL SPECIALTY-VALLEY DIV., SUPPLIES/EQUIPMENT,

422.63, SD DEPT OF HUMAN SERVICES, HOME AND COMMUNITY BASED ,

6,602.22, SIOUX FALLS SCHOOL DIST. 49-5, SERVICE, 732.48, SONNENBURG,

CRYSTAL, TRAVEL/SUPPLIES/REIMB, 18.23, SOUTHEAST AREA COOPERATIVE,

SERVICE, 450.60, SUPER DUPER PUBLICATIONS, SUPPLIES, 366.60, TRUDEAU,

ABBY, TRAVEL/SUPPLIES/REIMB, 34.11, WAL-MART COMMUNITY BRC,

SUPPLIES, 281.41, ZECK, BONNIE, TRAVEL/SUPPLIES/REIMB, 13.52, Fund Total:

20,989.59. Checking Account #2, Fund 41, CAPITAL PROJECTS - DAKOTA

PRAIRIE, DESIGN ARC, SERVICE, 5,090.00, GEOTEK ENGINEERING & TEST.SER.

INC, SERVICE, 2,305.00, MILLS CONSTRUCTION CO., SERVICE, 1,125,049.46, Fund

Total:, 1,132,444.46, Checking Account #2, Fund 51, CHILD NUTRITION, BEST

WESTERN RAMKOTA HOTEL - PIERRE, LODGING, 117.99, BOLTJES, MARIA,

TRAVEL/SUPPLIES/REIMB, 22.31, BROOKINGS SCHOOL DISTRICT 5-1, SERVICE,

6.60, CHI, GUANGQING , REFUND LUNCH ACCOUNT, 9.40, COCA COLA OF

CENTRAL SD/WATERTOWN, SUPPLIES, 562.50, DEAN FOODS NC LLC, SUPPLIES,

11,159.77, EATON, VALERIE, REFUND LUNCH ACCOUNT, 5.10, EXPRESS

PRODUCE, FOOD, 7,687.70, INSTITUTIONS SERVICES, INC, SERVICE, 139.06,

LYNCH, ANDREW, REFUND LUNCH ACCOUNT, 7.15, MASTERCARD CORP,

CREDIT CARD, 181.98, PAN-O-GOLD BAKING COMPANY, SUPPLIES, 2,295.15,

REINHART FOODSERVICE LLC, SUPPLIES, 47,443.02, SCHROEDER, NANETTE,

TRAVEL/SUPPLIES/REIMB, 5.06, SD DEPARTMENT OF EDUCATION,

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COMMODITY ITEMS, 1,316.64, STAR LAUNDRY/DRY CLEANERS INC, SERVICE,

424.75, SUN, BING , REFUND LUNCH ACCOUNT, 4.15, SYNTECH INC., SUPPLIES,

125.00, WORDWARE, SUPPLIES/MAINT AGREEMENT, 2,434.00, Fund Total:

73,947.33. Checking Account Total: 1,535,988.54.

Checking Account #2, Trust and Agency Imprest Reimbursement,

STATE CHAMPIONSHIP FB MEALS, SOMA RANDAL, (200.00), 10TH GBB V

YANKTON 2/3 ENGEN MARK, 30.00, 10TH GBB V YANKTON 2/3, LARSEN JAY,

30.00, DIV. OF CRIMINAL INVESTIGATION, 173.00, JV/10 BBB HARRISBURG,

ANDERSON CURT, 60.00, JV/10 BBB HARRISBURG, LARSEN JAY, 9TH BBB

HARRISBURG, PENNY BRAD, 50.00, 9TH BBB HARRISBURG, SHANKS ANTHONY,

50.00, PIANIST, CORDIE CORY, 105.00, GBB WTN, ELLINGSON MIKE, 80.00, JV/10

BBB SF WASH 02/17/15, ENGEN MARK, 60.00, 9TH BBB SF WASH, GOTTLOB

MATTHEW, 50.00, MILEAGE, GROCOTT ERIC, 18.50, ENTRY FEES, HARRISBURG

SCHOOL DISTRICT, 285.00, ENTRY FEES, HARRISBURG SCHOOL DISTRICT,

350.00, ENTRY FEES, KALSBECK DEBORAH, 350.00, 9TH BBB SF WASH,

KIRCHNER JOSHUA, 50.00, PIANIST, KNUDTSON TAMARA, 140.00, 9TH BBB SF

WASH, LARSEN JAY, 50.00, ENTRY FEES, NORTHERN SD NATIONAL FORENSIC

LEAGUE, 1,204.00, 9TH BBB SF LINC, PAGE TOM, 50.00, REG'N FOSTER, SDASSP,

100.00, JV/10 BBB SF WASH, SHANKS ANTHONY, 60.00, PIANIST, TIMMERMAN

MELANIE, 385.00, JV/10 BBB SF LINC, TROOIEN TIM, 60.00, MEALS GYMN STATE,

ENGBRECHT RACHELLE, 140.00, MEALS STATE GYMN, ENGBRECHT RACHELLE,

73.00, MEALS-REGION GYMN, ENGBRECHT RACHELLE , 38.00, REGION WRSTLG

MEALS, HANSON MATTHEW, 38.00, MEALS ST WRESTLING, HANSON

MATTHEW, 64.00, STATE GYMMEALS, HAZELTON JAMES , 64.00, REGION

GYMN MEALS, HAZELTON JAMES, 38.00, STATE GYMN MEALS, HOVDA

STEPHANIE, 64.00, REGION MEALS GYMN, HOVDA STEPHANIE , 38.00, REGION

WREST MEALS, MILLER SCOTT, 38.00, STATE WREST MEALS, MILLER SCOTT,

64.00, STATE WREST MEALS, TOFT ERIC, 64.00, REGION WREST MEALS, VIGDAL

KENNY, 38.00, STATE WREST MEALS, VIGDAL KENNY, 64.00, CDL TESTING

DEAN/DEWULF, DEPARTMENT OF PUBLIC SAFETY, (90.00), CDL TESTING-

DEWULFF, DEPARTMENT OF PUBLIC SAFETY, 65.00, JV/10 BBB SF LINCOLN,

ANDERSON CURT, 60.00, 7/8 BBB MITCHELL, ANDERSON CURT, 55.00, 7/8 BBB

MITCHELL, BOSWORTH JOSEPH, 55.00, JV WRTL INVITE, CRANDALL DEVON,

125.00, DEBATE JUDGE, DELAURIERS SCOTT, 80.00, JV WRTL INVITE, DERIFIELD

SPENCER, 125.00, BG CK, DIV. OF CRIMINAL INVESTIGATION, 129.75, 7/8 BBB

MITCHELL, HOISTAD RILEY, 55.00, JV WRTL INVITE, JOHNSON BENJAMIN,

125.00, DEBATE JUDGE, KROLL JUDITH, 80.00, JV WRTL INVITE, LAGANIERE

COLTAN, 125.00, JV WRTL INVITE, MACKI ALEXANDER, 125.00, 7/8 BBB

MITCHELL, RUSSELL NATHAN, 55.00, JV WRTL INVITE, STONE SCOTT, 125.00,

GBB V MITCHELL 2/23, ENGEN MARK, 60.00, BBB V HURON 2/21, KIRCHNER

JOSHUA, 50.00, GBB V MITCHELL 2/23, LARSEN JAY, 30.00, BBB V. HURON 2/21,

PENNEY BRAD, 60.00, GBB V. MITCHELL 2/23, RASMUSSEN JOHN, 60.00, BBB V

HURON 2/21, RASMUSSEN JOHN, 50.00, BBB V. HURON 2/21, SHANKS ANTHONY,

60.00, JV GBB V. HURON 2/21, LARSEN JAY, 30.00, GBB V MITCHELL 2/23, BESTE

KONNOR, 55.00, 7/8 GBB ABERDEEN, BOSWORTH JOSEPH, 55.00, 7/8 BBB WTN,

BOSWORTH JOSEPH, 55.00, CDL TESTING DAVID DEAN, DEPARTMENT OF

PUBLIC SAFETY, 45.00, BG CK, DIV. OF CRIMINAL INVESTIGATION, 129.75, JV/10

GBB HURON, ENGEN MARK, 60.00, 7/8 BBB WTN, FREDERICKSON MIKE, 55.00,

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7/8 BBB WTN, HOISTAD RILEY, 55.00, 7/8 BBB HURON, HOISTAD RILEY, 55.00, 7/8

GBB ABERDEEN, KIRCHNER JOSHUA, 55.00, 7/8 BBB HURON, KIRCHNER

JOSHUA, 55.00, MEAL MONEY, MILLER SCOTT, 170.00, MEAL MONEY, PERRY

DENISE, 180.00, 7/8 BBB HURON, RASMUSSEN JOHN, 55.00, 7/8 BBB WTN,

RUSSELL NATHAN, 55.00, 7/8 BBB HURON, RUSSELL NATHAN, 55.00, QUIZ

BOWL ENTRY FEE, TRI-VALLEY SCHOOL DIST, 75.00, 7/8 GBB ABERDEEN,

VANDE KIEFT RYAN, 55.00, CONCERT/TREBLE ENTRY, SIOUX FALLS

O'GORMAN, (300.00), IMPREST FUND Total: 7,190.00

Mastercard Credit Card

ACT*University of South Dakota, REGISTRATION, 73.93; ALLEGRA, SUPPLIES, 93.28;

AMAZON MKTPLACE, BOOKS, 418.77; AMAZON MKTPLACE, SUPPLIES, 283.00;

APL* ITUNES.COM, SUPPLIES, 4.22; AUDIO CONNECTIONS, SUPPLIES, 10.58;

BARNES&NOBLE*COM, SUPPLIES, 31.01; BEST BUY, EQUIPMENT, 779.97; BOOKS

ARE FUN, SUPPLIES, 26.00; BROOKINGS AREA CHAMBER, SUPPLIES, 50.00;

BROOKINGS MUNICIPAL UT, UTILITIES, 48,331.52; BROOKINGS PIZZA RANCH,

MEALS, 13.99; C.E. MENDEZ FOUNDATION, BOOKS, 420.12; CASEYS GEN STORE,

SUPPLIES, 103.62; CENTRAL BUSINESS SUPPLY, SUPPLIES, 80.36; COMMITTEE

FOR CHILDREN, BOOKS, 718.00; COUNTRY INN AND SUITES, TRAVEL, 1,139.88;

DAKOTAH LODGE, TRAVEL, 1,264.00; DAYS INNS/DAYSTOP, TRAVEL, 233.82;

DECKER EQUIPMENT, SUPPLIES, 97.95; DEMCO INC, SUPPLIES, 204.10;

DOLRTREE, SUPPLIES, 29.00; ECONOLODGE, TRAVEL, 792.88; FASTENAL

COMPANY, SUPPLIES, 0.70; FOLLETT SCHOOL SOLUTIONS, BOOKS, 2,147.53;

FRESH START, TRAVEL, 17.59; FS *BOINX, SUPPLIES, 249.00; GCI*GUITAR

CENTER, SUPPLIES, 8.88; GOLDS GYM, SUPPLIES, 31.99; GRAYBAR ELECTRIC,

SUPPLIES, 1,365.32; HEIRLOOM CREATIONS, SUPPLIES, 70.00; HILLYARD INC,

SUPPLIES, 3,848.85; HOGG ROBINSON GROUP, FRAUD REFUND, (1,864.52); HOGG

ROBINSON GROUP, FRAUD, 1,864.52; HOMESTEAD BUILDING, SUPPLIES, 365.69;

HOTELS.COM, TRAVEL, 131.58; HY VEE, SUPPLIES, 1,442.13; IN *BROOKINGS

DUMPSTER, UTILITIES, 1,777.35; IN *LEARNING SOLUTIONS, REGISTRATION,

99.00; J W PEPPER, SUPPLIES, 1,025.05; K & M, SUPPLIES, 23.04; L & L AUTO

PARTS, SUPPLIES, 273.76; LA QUINTA INN & SUITES, TRAVEL, 763.00; LEWIS

DRUG, SUPPLIES, 134.77; LOWES, SUPPLIES, 1,254.00; MARRIOTT, TRAVEL,

1,452.17; Match, FRAUD REFUND, (83.12); MAXWELL FOOD EQUIP, SUPPLIES,

90.40; MENARDS, SUPPLIES, 161.82; MICHAELS STORES, SUPPLIES, 60.48; MID-

AMERICAN RESEARCH, SUPPLIES, 2,355.37; MIDWEST ALARM CO INC,

SERVICES, 327.00; NORCOSTCO, SUPPLIES, 122.29; NORTHERN COMPUTER

TECH, EQUIPMENT, 295.00; PIERRE CLUBHOUSE HOTEL, TRAVEL, 2.14; PLANK

ROAD PUBLISHING, SUPPLIES, 173.53; POPPLERSMUSIC.COM, SUPPLIES, (22.76);

PRO CELLULAR, SUPPLIES, 31.80; RADIOSHACK, SUPPLIES, 19.48; RUNNINGS,

SUPPLIES, 284.83; SCHMITT MUSIC CENTERS, EQUIPMENT, 73.00; SHEL S KWIK

STOP, TRAVEL, 19.87; SP * LIVINGONONE, SUPPLIES, 31.09; SPRING SWINGS

FUN, SUPPLIES, 109.99; SUBWAY, MEALS, 41.97; TAYLOR MUSIC, INC, REPAIRS,

311.00; THERAPY SHOPPE INC, SUPPLIES, 26.44; WAL-MART, SUPPLIES, 1,555.42;

WAL-MART, EQUIPMENT, 1,517.76; TOTAL 79,186.20

A. 4. Approve the following personnel report:

1. Contract(s):

a. Charles Bennis, District, Bus Driver, $14.49/hr., effective Feb. 9, 2015;

7

b. Ashley Hendricks, Medary, Special Ed Teacher, $32,132 for 2015-16 School

year;

c. Josie Fairbanks, BHS, Special Ed Teacher, $32,132 for 2015-16 School year;

d. John Ruane, BHS, Drivers Ed Teacher, $24.00/hr.; effective March 23, 2015;

e. Tal Farnham, BHS, Drivers Ed Teacher, $24.00/hr.; effective March 23, 2015;

f. Scott Miller, BHS, Drivers Ed Teacher, $24.00/hr.; effective March 23, 2015;

2. Resignation(s):

a. Christine Bernstein, BHS, Spanish Teacher, effective end of 2014-15 school year;

b. Clark Perkins, Early Retirement, Hillcrest, Counselor, effective end of 2014-15

school year;

c. Susan Turnipseed, Early Retirement, Teacher, Camelot, effective end of 2014-15

school year;

3. Termination(s):

a. Tom Delaney, District, Bus Driver, effective February 25, 2015;

A. 5. Approve appointing Michelle Vande Weerd to the South Dakota education campus.

All voted aye. Motion carried.

Motion 2014-073 by Bayer, seconded by Rogers to approve special board meetings on March 16,

2015 and March 30, 2015 at 6:00 p.m. at the Mickelson Middle School Library to meet with

consultant from Ray and Associates to discuss the superintendent search process and gather input

on documents pertaining to the search. All voted aye. Motion carried.

Motion 2014-074 by Bayer, seconded by Fishback to approve a special board meeting for

negotiations on March 30, 2014 at 8:00 a.m. at the Mickelson Middle School Conference Room.

All voted aye. Motion carried.

Motion 2014-075 by Bayer, seconded by Rogers to approve the 2nd

/Final Reading of Revised

Policy JECC “Student Assignment and Attendance Areas”. All voted aye. Motion carried.

Motion 2014-076 by Bayer, seconded by Rogers to approve the additional staffing request for

the 2015-16 school year. All voted aye. Motion carried.

Motion 2014-077 by Rogers, seconded by Fishback to adjourn the meeting at 8:09 p.m. All

voted aye. Motion carried.

_____________________________________

Marysz Rames, President of the School Board

_____________________________________

Brian Lueders, District Business Manager

Published once at the total approximate cost of $242.41

8

B R O O KIN G S SC HO O L D ISTR IC T 5-1 - C A SH R EPO R T

February 2015G EN ER A L

FU N D

C A PITA L

O U TLA Y

SPEC IA L

ED U C A TIO N

PEN SIO N

FU N D

B O N D

R ED EM PTI

O N M M S

B O N D

R ED EM PTI

O N 4-5

C A PITA L

PR O JEC TS K-

3

FO O D

SER V IC E

EN TER PR IS

E FU N D

SELF

IN SU R A N C E

TR U ST &

A G EN C YTO TA L

10 21 22 24 31 32 41 51 53 57 71 & 76

Beginning Balance $5,371,329.70 $1,368,746.39 $179,491.61 $596,052.36 $58,648.93 $229,089.79 $7,793,739.75 $601,075.79 $15,073.60 $370,062.26 $502,193.62 $17,085,503.80

Receipts: Local $229,393.32 $86,016.20 $42,866.55 $8,622.52 $20,381.45 $12,272.38 $2,130.83 $103,469.61 $0.00 $381,703.47 $36,451.55 $923,307.88

County $31,065.59 $31,065.59

State $1,059,100.69 $69,094.00 $1,128,194.69

Federal $75,295.00 $0.00 $105,409.00 $49,013.12 $229,717.12

Loan from General Fund $0.00

TOTAL RECEIPTS $1,394,854.60 $86,016.20 $217,369.55 $8,622.52 $20,381.45 $12,272.38 $2,130.83 $152,482.73 $0.00 $381,703.47 $36,451.55 $2,312,285.28

TOTAL EXPENDITURES: $1,584,743.45 $64,460.47 $331,048.89 $0.00 $0.00 $0.00 $1,066,830.73 $133,941.95 $2,716.57 $284,129.68 $36,786.50 $3,504,658.24

Loan Payment $0.00 $0.00

ENDING CASH BALANCE: $5,181,440.85 $1,390,302.12 $65,812.27 $604,674.88 $79,030.38 $241,362.17 $6,729,039.85 $619,616.57 $12,357.03 $467,636.05 $501,858.67 $15,893,130.84

B R O O KIN G S SC HO O L D ISTR IC T 5-1 - C A SH R EPO R T

February 2014G EN ER A L

FU N D

C A PITA L

O U TLA Y

SPEC IA L

ED U C A TIO N

PEN SIO N

FU N D

B O N D

R ED EM PTI

O N M M S

B O N D

R ED EM PTI

O N 4-5

C A PITA L

PR O JEC TS K-

3

FO O D

SER V IC E

EN TER PR IS

E FU N D

SELF

IN SU R A N C E

TR U ST &

A G EN C YTO TA L

10 21 22 24 31 32 51 53 57 71 & 76

Beginning Balance $4,544,389.89 $1,480,719.52 $198,951.31 $480,968.72 $820,413.34 $215,981.59 $14,078,108.07 $527,709.28 $6,192.01 $53,466.76 $503,652.71 $22,910,553.20

Receipts: Local $577,521.61 $125,846.19 $60,597.54 $10,298.79 $19,505.10 $11,947.17 $10,873.61 $91,002.01 $4,400.00 $29,279.05 $47,652.56 $988,923.63

County $25,863.37 $25,863.37

State $1,025,713.73 $48,870.00 $1,074,583.73

Federal $72,755.00 $120,700.00 $47,525.14 $240,980.14

Loans/Repayment $0.00

TOTAL RECEIPTS $1,701,853.71 $125,846.19 $230,167.54 $10,298.79 $19,505.10 $11,947.17 $10,873.61 $138,527.15 $4,400.00 $29,279.05 $47,652.56 $2,330,350.87

TOTAL EXPENDITURES: $1,816,978.93 $119,818.27 $302,378.86 $0.00 $0.00 $0.00 $59,500.00 $124,616.81 $0.00 $29,604.92 $37,749.52 $2,490,647.31

Loan Payment $0.00

ENDING CASH BALANCE: $4,429,264.67 $1,486,747.44 $126,739.99 $491,267.51 $839,918.44 $227,928.76 $14,029,481.68 $541,619.62 $10,592.01 $53,140.89 $513,555.75 $22,750,256.76

Gas Quotes for M arch

Gas Information M artin A nderson O il A gFirst C oop M idw ay O il

Unleaded 2.092$ 2.153$ -$ 2.0685$

Diesel #1 -$ -$ -$ -$

Diesel #2 -$ -$ -$ -$

50/50 Diesel M ix 2.428$ 2.494$ -$ 2.435$

1



March 16, 2015

A special meeting of the school board was called to order at 6:00 p.m. by President Marysz

Rames in the Mickelson Middle School Library with the following members present: Steve

Bayer, Van Fishback, Robert Jostad, Marysz Rames and Larry Rogers.

Motion 2014-078 by Rogers seconded by Bayer to approve the agenda as presented. All voted


The board met with Craig Morris from Ray and Associates to discuss the timelines for the

superintendent search process; meetings with parents, business leaders and staff; proposed salary

and job description.

The board discussed the upcoming meeting for negotiations with teaching staff on March 30th

. It

was the consensus of the board to move the March 30th

negotiations date to April 13th

at 9:30

a.m. at the Mickelson Middle School Conference Room.

Motion 2014-079 by Rogers, seconded by Bayer to adjourn the meeting at 7:09 p.m. All voted


_____________________________________


_____________________________________



1



March 30, 2015

A special meeting of the school board was called to order at 5:00 p.m. by President Marysz

Rames in the Mickelson Middle School Library with the following members present: Steve

Bayer, Van Fishback (6:00 p.m.), Robert Jostad, Marysz Rames and Larry Rogers.

Motion 2014-080 by Rogers seconded by Bayer to approve the agenda as presented. All voted


Motion 2014-081 by Rogers, seconded by Bayer to have the board go into executive session at

5:01 p.m. to discuss personnel matters and negotiations pursuant to SDCL 1-25-2 Subsections 1

and 4. All voted aye. Motion carried

President Rames declared the board out of executive session at 6:11 p.m.

The board talked with Craig Morris from Ray and Associates via teleconference to discuss the

superintendent profile, qualities wanted in a new superintendent and the superintendent search

survey results from the constituents, staff, parents and board members.

Steve Bayer said that he would like to wait until the regular April board meeting to discuss the k-

3 principal search.

Motion 2014-082 by Fishback, seconded by Jostad to accept Stephanie Hovda’s resignation as a

special education teacher effective at the end of the 2014-15 school year. All voted aye. Motion

carried.

President Rames declared the board back in executive session at 6:34 p.m.

President Rames declared the board out of executive session at 7:43 p.m.

Motion 2014-083 by Rogers, seconded by Fishback to adjourn the meeting at 7:44 p.m. All

voted aye. Motion carried.

_____________________________________


_____________________________________





Item: V. A. 2. Approval and/or correction of the financial report



Item: V. A. 3. Approval of bills



Item: V. A. 4. Approval of personnel report

1. Approve Contract(s): The Superintendent recommends the School Board approve the following for 2014-2015 school year unless otherwise noted:

a. Jerry Carr, MMS, Grade 7 HD Basketball Coach, $3,820, effective 8/20/14;

2. Approve Contract(s): The Superintendent recommends the School Board approve the following for 2015-2016 school year unless otherwise noted:

a. Jan Schallenkamp, Hillcrest, Secretary, $13.91/hr;

3. Approve Additional Hiring(s):The Superintendent recommends the School Board approve the following for 2015-16 school year unless otherwise noted:

a. Summer School Services: 1. Rita Erickson $24/hr; 2. Stacey Zerfas $11.91/hr; 3. Marissa Ganci $11.91/hr;

4. Approve Resignation(s): The Superintendent recommends the School Board

approve the following for 2014-2015 school years unless otherwise noted: a. Kerry Rislov, Camelot, Teacher, effective end of 2014-15 school year; b. Gwen Yseth, BHS, Secretary, effective end of 2014-15 contract year; c. Diane DeGroot, District, RTI Coach/Coordinator, effective June 30,

2015; d. Jana Hunt, BHS, Teacher, effective end of 2015-16 school year; e. Sam Seitz, Medary, Behavior Technician, effective April 28, 2015;

5. Approve Termination(s): The Superintendent recommends the School Board

approve the following for 2014-2015 school years unless otherwise noted: a. Jennifer Schulz, MMS, Child Nutrition, effective March 12, 2015;

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet ACTION ITEM Consent Agenda Item: V. A. 5. Approve enrollment report

1. Approve the Open Enrollment Application into the district for the following students:

a. 15-16 (1-21)

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet ACTION ITEM Consent Agenda Item: V. A. 6. Approve of School Board authorizing membership in SDHSAA This is an annual authorization. I recommend you approve.

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet ACTION ITEM Consent Agenda Item: V. A. 7. Approve appointment of Randy Soma to the newly formed Indoor Recreation Center Steering Committee The city is beginning to review the possibility of an indoor recreation center. They are setting up a Steering Committee to study the feasibility of such a facility and have requested a representative from the school. I recommend you approve Randy Somas to sit on that committee. See attached committee make up.

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet ACTION ITEM Consent Agenda Item: V. A. 8. Approve Special Board meeting on April 27th @ 6:00 p.m.at The Administration Office to meet with consultant to select superintendent candidates.

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet ACTION ITEM Consent Agenda Item: V. A. 9. Approve Special Board meeting on May 4th @ 6:00 p.m. at The Administration Office to interview superintendent candidates

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet ACTION ITEM Consent Agenda Item: V. A. 10. Approve 2015-16 Master Agreement changes/revisions If the board and BEA come to an agreement on Monday, you will need to approve the agreement.


ACTION ITEM

Item: V. B. Approval of bus bids We received the following bids for a 77 passenger bus w/wheelchair lift: Trucks of Bismark, Inc. 77 Passenger w/wheelchair lift - $ 91,600.00 Harlow’s Bus Sales, Inc. 77 Passenger w/wheelchair lift - $ 86,374.46 I recommend the district go with the low bid from Harlow’s Bus Sales Inc., for a 77 passenger bus with a wheel chair lift in the amount of $86,374.46. The bus will be delivered during the summer and will be taken out the 2015-2016 budget.


ACTION ITEM

Item: V. C. Approval of BHS chiller bids We received the following bids for the BHS Ice Storage: Midwestern Mechanical $269,000.00 Hander Inc. Plumbing and Heating $317,790.00 Damon from Associated Consulting Engineers recommends acceptance of Midwestern Mechanical bid of $269,000.00. The estimated cost difference between the ice storage unit and a new chiller was approximately $100,000. The district will receive a rebate of approximately $23,000. The difference between the storage unit and chiller with the rebate is an additional cost of $77,000. The ice storage should save approximately $18,000.00 a year in demand charges, thus a four year payback for the ice storage unit. The ice storage unit has an approximate life of 25 years so the payback each year should continue throughout the life of the unit. These savings are noticed in the general fund through reduced electrical charges. I recommend the district go with the low bid from Midwestern Mechanical for the BHS Ice Storage Unit in the amount of $269,000.00. The unit will be installed sometime after school gets out.


ACTION ITEM

Item: V. D. Approval of Dakota Prairie elementary furniture bids The District received 3 bids for the furniture/equipment at Dakota Prairie. After reviewing the bids we recommend approving the following low bid amounts for each company by line item. The low bids are highlighted in yellow. Company Line #'s Amount School Specialty 5,6,7,9,10,11,13,14,16-23,26,27,30,32,38, 39, 41-45,47,51-53,57,58,64-66,69,71,72, 74-78,82-88,91-93,100,104,106-112,114-121, 124,132,136,137,142,145-148,153,156,160,161, 163-165,167,171,172,176,177,179-181,183,184, Total $210,448.51 190,194-199 Brown & Saenger 1-4,8,12,15,28,29,31,33-37,40,46,48-50,54-56, 59-63,67,68,70,73,79-81,89,90,94-99,101-103,105, 122,123,125-131,133-135,138-141,143,144,149-152, 154,155,157-159,162,166,168-170,173-175,178,182, Total $62,106.83 186-189,191-193 Central Business Supply 24,25,113,184 Total $29,962.50


ACTION ITEM

Item: V. E. Approval of Lenovo Financial Lease Agreement Rationale. Enclosed is the Lenovo Financial Services Lease agreement that will be used to purchase laptops for BHS students starting in the 2015-16 school year. The district looked at two companies that could provide leases for the 1:1 initiative and Lenovo Financial Services was chosen. The lease is a three year lease with a negative percentage rate of approximately -7.665%. This rate is low because the district will be returning the computers back to the company when the 3 year lease is done and we will purchase new ones through a new lease. If we were to keep the laptops the interest rate would be higher and it would be our responsibility to sell them. This lease agreement has been reviewed and approved by Rich Helsper. His letter will be with the agreement. I recommend you approve.


ACTION ITEM

Item: V. F. Approval of calendar change – students last day Friday, May 22 remains the same; May 26 and 27 teachers work/in-service day

I recommend that the students last day remain on May 22 and teachers have in-service and work days on May 26 and 27. K-5 Teachers – pack and move to new room(s) and/or schools. I have visited with Paul Sahr and he has assured me that this will be possible for academic areas. This will allow teachers to help each other making the move much easier - Gary Thomas 6-8 - In-service on different teaching styles to best meet the needs of all students – Tim Steffensen BHS – TIE will work with high school teachers preparing them for the 1:1 Technology plan for next year – Paul vonFischer.


ACTION ITEM

Item: V. G. Approval of Interim Principals at Medary and Hillcrest for the 2015-16 school year


DISCUSSION ITEM

Item: VI. A. SRO – Brookings Police Department – Jeff Miller Chief Miller will be at the board meeting to present his proposal. We discussed this briefly a couple of months ago at a board meeting. This is a discussion item only at this time. If you wish to act on it in the future, I will put it on as an action item at that time.

Dear school board members,

In your packet for the April board meeting is a proposal and a memorandum of understanding regarding

an additional school resource officer. I appreciate the opportunity to come before you and outline the

need for an additional officer that would impact the budget for the Brookings School District as well as

my own budget. I hope you will take the time to read the proposal first and then look at the contract or

memo. The proposal is a year old as I had proposed it last year, but it is still very relevant today on what

we are experiencing between the schools and the police department. The city council has been

apprised of the proposal and consequently they will have to make final approval for my budget. I feel

pretty confident that the council will support the additional staffing.

I entertain any questions that you will have and I thank you for the opportunity to come before you and

talk about the additional SRO position.

Thank you,

Chief Jeff Miller

School Resource Officer Proposal

To Roger DeGroot, Superintendent

Brookings School District

Chief Jeff Miller

Brookings Police Department

Table of Contents

Proposal pg 3

Study and Discussion pg 4,5

Survey pg 6

Discussion on Need pg 7

School Resource Officer Responsibility pg 8,9,10

Conclusion pg 11

References pg 12

3

Proposal

The Brookings Police Department and the City of Brookings is seeking an additional school resource

officer to serve the Brookings School District and the City of Brookings. The request is based upon a

need for an additional officer to serve the students and faculty within the Brookings School District.

The proposal consists of a 9 month/ 3 month share between the Brookings School District and the city of

Brookings. The 9 month commitment by the Brookings School District would consist of funding the

salary and benefits of the additional school resource officer for the school year. The remaining 3

months of salary and benefits would be picked up by the City of Brookings. The proposal will cover data

supporting the need as well as the costs incurred by both the school district and the city for the

additional position.

The Brookings School Resource Officer is a highly trained member of the Brookings Police Department

which focuses on the safety and well being of the student and faculty of the Brookings School District.

We offer effective and responsive law enforcement services that concentrate on the prevention of crime

and the reduction of youth crime. To that end, this proposal is dedicated.

4

Study and Discussion

The city of Brookings has continued to experience a healthy growth in its population and activity. The

2010 census for Brookings recorded 22, 056 residents which is a 19% growth since the 2000 census (U.S.

Census,2013). The 2012 estimate now puts the city at 22,591. The percentage of those under age 18

(school age) are at 16.1% (U.S. Census 2013). That figure amounts to 3,637. Obviously not all the 3,637

are of school age, but certainly a good portion is. Now consider that against the number of officers

serving the remaining population while only one resource officer serves the entire school population of

3,200 students in five different school complexes (Brookings School Enrollment).

The Brookings Police School Resource Officer reported 126 reports generated since the beginning of the

2013 school year until January 8, 2014 (Brookings Police Records Management 2013). The number of

reports only provides a thumbnail sketch of the activity of the school resource officer. What the

numbers don’t reveal is the time that some of these particular investigations take by one individual

officer. Often times the current resource officer must request additional assistance from officers who

are already assigned to the general population of Brookings. In other words, our department is already

taxed in its calls for service for the rest of the city and must divert that focus back to the school.

Listed below is a breakdown of some of those reports:

48 general juvenile incident reports

25 truancies

12 theft reports

9 simple assaults

8 drug investigations

7 suicidal threats

7 DSS referrals

6 threats to staff and students (shooting threat, bombing threat, bodily harm threat)

6 missing or runaway juveniles

6 birth certificate investigations

2 agency assists

1 internet crime (hate crime)

5

The Brookings School Resource Officer is currently under the direction of the CID (Criminal Investigative

Division) of the Brookings Police Department. That division is comprised of three investigators and one

supervisor. Prior to that assignment, the school resource officer was under the general direction of the

Patrol Division. When that assignment became more of an investigative task, the resource officer was

moved to the CID. In emergent situations that occur simultaneously, a patrol officer may be sent to a

school when the school resource officer is not available. This taxes our overall ability to patrol and

respond to service to the rest of the city. The minimum staffing level can go from 3 to 2 officers on the

street, leaving very little room for quality service to the rest of the city.

In addition to the school resource officer, the Brookings Police Department also supplies at least one

additional officer for the DARE program. DARE (Drugs, Alcohol, Resistance, Education) is a specialized

program presented to all 5th graders on the temptations and effects of drug and alcohol abuse. This 10

week program provides another point of contact with our department, enabling our youth to

understand peer pressure and the choices we make very early on in life. The continuation of this

program goes above and beyond any normal commitment that a department would have to its

students. In the summer months, this same officer may be part of the Safety Town program. Safety

Town is another very important program on safety that is provided by our department to pre-school

aged children. Both these programs operate on donations by local business as well as a donation of the

officer by our department.

During the last 15 years of providing a school resource officer, the Brookings School District has not

experienced any cost for this service. The proposal is not for continued funding of the current position,

but adding a school resource officer which the district would fund 9 months of salary and benefits of

that position. The funding cost to the school district for salary ($39,808) and benefits ($17,608) would

total $57,416. The city of Brookings would cover the remaining 3 months at $19,668.

6

Survey Results

A survey was conducted and with other agencies around South Dakota to determine their agreements

with their respective school districts. The primary focus of the survey was to determine the number of

school resource officers that exist and if the school districts share in the cost of that school resource

officer.

The results range from everything like Brookings where the city pays 100% for the school resource

officer to a complete 100% funding by the school district. A good portion of the jurisdictions have some

sort of a share program with their respective school districts. Even those with a 50/50 share may have

two or more SRO’s operating in their schools. As an example, Watertown has two School Resource

officers that operate under a 50/50 split. That basically equates to the same proposal offered by the

City of Brookings. One officer is provided for free, while the second officer is funded 75% by the school

district and the remaining 25% is funded by the City of Brookings. The only city not receiving funding by

their school district is Sioux Falls. Sioux Falls initially started out with funding the schools and over time

that funding went to providing training costs. Here is a breakdown of the survey.

City___________________School_Resource_Officers________________District/Agency_Share

Brookings 1 100% city

Sioux Falls 15 100% city

Rapid City 6 50/50

Aberdeen 2 1- 50/50 1-75/25

Watertown 2 50/50

Huron 1 * $20,000 50%

Brandon 1 75/25

Pierre 2 50/50

Spearfish 1 50/50

Lead/Deadwood 2 75/25

*The Huron Police Department receives $20,000 in funding from their school district which equates to

about half of their costs.

7

Discussion on Need

The data provided above indicates the increase in work load and responsibilities that the Brookings

Police Department has shouldered over the last 15 years for the school district. This has been

undertaken without any compensation to the City of Brookings from the Brookings School District. Our

own numbers for patrol officers as recommended by the IACP (International Association of Chiefs of

Police) shows that our department is behind in total officers. The recommended ratio for officers is 1.8

per 1000 citizens. At that ratio, our department should have 39 officers. If you add in the additional

9,000 students who live off campus that number would go to 55. We are authorized at 33.

Police work has become more technical in nature in services and crime prevention. In order to stay

current, the department must maintain significant hours in training each year. Part of any agency’s

minimum requirement with the State of South Dakota is that every officer must maintain 40 hours of

training every two years. Current staffing levels often make training a difficult task. As well, the

department often experiences shortages due to retirements, resignations, injuries, illness and leaves of

absence. Minimum staffing levels are set at 3 officers during the day and 4 officers at night. Often times

we find these staffing levels are at the minimum which isn’t desirable considering the call load and our

area of responsibility. Add to that, our commitment to the schools, it makes it a very difficult

proposition. This becomes not only a safety issue for officers, but also a slower response time to our

citizens.

Another very important factor to be considered is our school security and safety to our children. As

mentioned, there are currently 5 schools in our city, housing some 3200 students. It is very difficult for

one officer to conduct any crime prevention and provide any security for this number of school

buildings. And in two years we will be opening one more school that will not be centrally located for

response in the city. In this day and age, all we have to do is watch the news to realize the increase in

school violence. Our children are our most precious commodity and this is the last place we want to

inhibit our policing ability.

8

School Resource Officer Responsibility

Statement of Duties

Position provides law enforcement and crime prevention functions, as well as involvement in school

related activities and functions in the Brookings School System, as a member of the Brookings Police

Department. Responsibilities include enforcing laws and ordinances, investigating misdemeanor and

felony crimes, arresting offenders of the law, responding to assistance requests from school staff

regarding incidents included in job description, medical and other emergencies, assisting and developing

law related curriculum, maintaining order and interacting with students and staff in a school setting.

Supervision

The School Resource Officer works under the general supervision of the CID (Criminal Investigative

Division) of the Brookings Police Department. The officer plans and carries out the regular work in

accordance with federal, state, and local laws, school policy, rules, regulations, city policies and

procedures, and previous training. Technical and policy problems or changes in procedures may be

discussed with the supervisor dependent upon the situation encountered. Work is reviewed for

technical adequacy, appropriateness of actions or decisions, and conformance with policy or other

requirements unless there are adverse implications; and the methods used in arriving at the result are

not usually reviewed in detail.

The nature of work is subject to unpredictable situations and emergencies throughout the year. The

officer is required to work a regular shift that includes work during the normal school year, during times

when school is in session and may be scheduled for other duties/functions as required. The officer may

be contacted at home for additional work requirements.

Job Environment

Position responsibilities require the use of extensive judgment and ingenuity to perform required law

enforcement and crime prevention functions within the limits of guidelines that include departmental

rules and regulations, federal, state, and local laws. Position is responsible for interpreting these

guidelines for application to specific cases and in developing operational responses. Position requires

the use of many different principles, techniques and practices common to law enforcement procedures,

9

as well as the application of a variety of administrative principles and practices. Work is considerably

complex in that potentially life-altering decisions must be made instantaneously. The position is

responsible for determining the best course of action to be taken in a given situation.

The position has constant contact with the school students and staff for the purpose of receiving and

responding to calls for assistance, enforcing laws, conducting educational programs, attending and

participating in meetings, responding to inquiries and complaints, and providing information and

assistance. The position has daily contact with other law enforcement agencies, attorneys, suspects,

witnesses, victims, professionals, various agencies, and organizations for the purpose of giving or

receiving information, conducting research and investigations, coordinating activities, and/or providing

information and assistance.

Position Functions

1. Perform any and all necessary law enforcement functions, including arrest, courtroom

testimony, and crime investigation and prevention.

2. Prepare a law related education curriculum and present lessons to students.

3. Attend conferences with faculty, parents, and students when requested.

4. Assist other law enforcement and court services personnel in connection with this position.

5. Assists with the development and presentation of public educational programs and strives to

maintain good public relations.

6. Maintains personal police equipment.

7. Performs a wide variety of law enforcement, crime prevention, and special duties or units as

assigned.

8. Operate and maintain department issue firearms.

9. When working in the school resource officer capacity, the officer will be assigned duties

consistent with the functions as a Brookings Police Department officer.

General Statement of Duties: Under the direct supervision of the Sergeant and/or Lieutenant, the

Patrol Officer is responsible for providing law enforcement services to the citizens of Brookings in a

timely, efficient and professional manner. Often working alone, the patrol officer must exercise

independent judgment and discretion acting decisively during times of crisis and emergency. Must work

a rotation of various shifts as assigned, to include midnight, day, evening, holiday and weekend hours

with availability for call-out on a twenty-four hour basis. Must have ability and stamina to perform

duties under adverse conditions and regularly lift and/or move up to 10 pounds, frequently lift and/or

move up to 25 pounds, and occasionally lift and/or move up to 100 pounds. Vision must be correctable

to at least 20/40 in each eye.

10

Minimum Qualifications Include (not limited to):

Eligible for certification under SD Law Enforcement Officers Standards and Training Commission; Must

be 21 years of age at the time of the written exam; United States Citizen; High School graduate or GED;

Have good moral character with no prior felony, serious misdemeanor or domestic violence related

convictions; ability to obtain/maintain a valid driver’s license with acceptable driving record. Preference

may be given to applicants with following: associate’s degree or completion of two (2) years of college

coursework from an accredited college, university, or technical school in a criminal justice or related

field; current certification from accredited law enforcement academy; prior active full-time military

police experience with an honorable discharge; one or more years of prior law enforcement/corrections

experience at a dept. of similar size; and/or 3 or more years of prior experience as a member of the City

of Brookings Police Dept. Reserve Force. Applicants will be subject to written test, physical agility

testing, full criminal background check, drug screening requirements, and post-offer physical

examination. Applicants must display proper character and personality traits for law enforcement work

as determined by psychological testing, references, and background checks.

Typical Skills and Abilities Include (not limited to):

Ability to rapidly acquire and demonstrate basic working knowledge of modern approved principles,

practices, and procedures of police work within appropriate period of time; effectively and efficiently

execute verbal and written instructions, comply willingly with such rules, regulations, procedures and

policies; effectively and efficiently perform duties and deal with individuals under stressful conditions,

including those involving physical violence; develop and demonstrate skill in the use of firearms,

emergency vehicle operation, first aid, and other police related activities; maintain acceptable level of

physical fitness and stamina to physically apprehend and restrain criminals/suspects while resisting

arrest; safely operate police vehicles in accordance with traffic laws and police policies; operate

computers in the processing of reports, records and documents; and ability to maintain confidentiality;

Additional Skills and Abilities

Knowledge of school campus policies and predures

Effective public speaking, interpersonal communication and organization

Ability to effectively build rapport with school age children and teenagers

Negotiation and persuasion

Observation, perception, and reasoning

Computer skills

Conduct thorough investigations

Produce accurate reports

Make sound decisions under stress

11

Conclusion

The population trends continue to show that Brookings and its schools will continue to grow as will the

activities and calls for service for the Brookings Police Department. Additional manufacturing as in the

case of Bel Brands will act as a multiplier for retail growth, city population growth and ultimately school

population growth. The school district is preparing for that growth with an anticipated new school. The

new school will be another liability to the already taxed and lone school resource officer. So the need

exists for additional officers and most specifically the need for more school resource officers.

The cost for an additional school resource officer is significant and reoccurring. The obvious question is

what is the return on this investment? This question can not necessarily be answered monetarily, but

rather the department’s ability to respond to calls for service and enhance the schools security. To

maintain our current level of staffing, the result will gradually erode the department’s ability to provide

quality service and protection. As it exists today, our ability is already stretched at the seams. This will

be felt in our ability to respond to minor crimes and incidents within the schools. Ultimately, the

department will only be able to handle the more serious incidents and crimes. The attention to detail

will hopefully prevent the larger scale events from happening.

It is therefore requested that the Brookings School District and the City of Brookings share in the cost of

one additional school resource officer to commence in July of 2015. The position would be funded by

the school district during the period when school is in session and the city will fund the position during

the summer months.

If the police department is to meet the need today for the rising calls to service in our schools, what will

be our response for tomorrow. (Chief Jeff Miller)

References

U.S. Census Bureau (2013), Brookings, SD

Brookings School District Enrollment

Retrieved February 2014

Brookings Police Department (2013), Incident and arrest reports. CMI Justice RMS


IACP (2007), Police Officer to Population Ratios, Perspective.

Retrieved May 17, 2013

SDSU (2013) News.


Memorandum of Understanding For

School Resource Officer Services

Between:

Brookings School District 5-1 City of Brookings

2130 8th St. South 520 5th avenue

Brookings, SD 57006 Brookings, SD 57006

(Hereinafter referred to as BSD 5-1)

Agreement: BSD 5-1 hereby of Brookings, enters into an agreement with the City of Brookings, to

provide two school resource officers (SR0) when school classes are in session. The term of this

agreement shall be for a period of one year, July 1 2015 to June 30, 2016. The agreement is subject to

renewal for the subsequent school term as mutually agreed upon by the City of Brookings and BSD 5-1.

This agreement may be terminated without cause by either party upon thirty (30) days prior written

notice.

Salary/Benefits: The City of Brookings and the BSD 5-1 shall share in the cost of one SRO. The BSD 5-1

shall reimburse the City of Brookings 75% of the annual salary and benefits of the SRO on a quarterly

basis () equaling $53,884 /year. The first payment shall be due July 31, 2015 with subsequent quarterly

payments due each November 15, February 15, and May 15th, thereafter for the duration of this

agreement.

Regular pay increases will be paid by both the BSD 5-1 and the City of Brookings proportionately by the

agreement. Those increases include annual step increases as well as any cost of living increases as

approved by the City of Brookings.

Consultation: The City of Brookings shall consult with the BSD 5-1 regarding the selection of the police

officer assigned to serve as the SRO, and the BSD 5-1 shall have the right to provide input and

recommendations as to which police officer shall be assigned to serve as the SRO. As there already

exists a current SRO that has been assigned in that position, no change would be expected. In the event

that either SRO position would be reassigned, the city would allow that same input and

recommendations to be made by the BSD 5-1. However, the City of Brookings shall be responsible for

selecting the police officers assigned to serve as the SRO’s. The City of Brookings reserves the right to

change the police officer assigned as the SRO.

Temporary Reassignments of Police Officers: The BSD 5-1 and the City of Brookings further

acknowledge that temporary re-assignment of the SRO may occur in emergency situations and that such

temporary re-assignment shall not change the BSD’s obligation to reimburse the City of Brookings as set

forth in Part 2 (above). Those re-assignments would be minimal and only in emergencies.

Office: The BSD 5-1 shall provide at least one office for both SRO’s at a location the BSD deems

appropriate.

Vehicle and Equipment: The City of Brookings will provide the SRO a vehicle and all necessary

equipment to fulfill their duties.

Evaluation/Review: Completed by the City of Brookings with input from the BSD 5-1. A full job

description for the SRO shall be on file with the City of Brookings.

This contract contains the entire agreement between the parties, and is subject to and will be controlled

under the laws of the State of South Dakota, and may be amended only in writing and signed by both

parties.

__________________________ Date________

Jeff Weldon/City Manager

City of Brookings

__________________________ Date________ __________________________ Date________

President, BSD 5-1 Superintendent/BSD 5-1

Board of Education Brookings School District


DISCUSSION ITEM

Item: VI. B. Tim Burns - Brookings Basketball Association (BBA) – 5th Street Gym Please find attached an email from Tim Burns requesting to be placed on the board agenda. As you can see Tim is representing the Brookings Basketball Association (BBA) and would like to discuss the feasibility of BBA taking ownership of the 5th Street gym. This is a discussion item only. Please direct Brian, Randy Soma or myself to determine if this is even something the district wants to consider at this time.


EXECUTIVE SESSSION ITEM - Pursuant to SDCL 1-25-2 Subsections (1)

Item: VII. A. (1) Personnel

BROOKINGS SCHOOL DISTRICT April 13, 2015, Input Sheet Item: VIII. ADJOURNMENT

BOARD MEETING AGENDA ITEM INPUT - …local.brookings.k12.sd.us/2015AprilBoardReport.pdfA. 6. Approve...

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Transcript of BOARD MEETING AGENDA ITEM INPUT - …local.brookings.k12.sd.us/2015AprilBoardReport.pdfA. 6. Approve...