BNTF 7 Programme“Adding Value and Strength to Our

Communities”

Results Monitoring Framework

Outcome Results

Management information System

BNTF Project Launch Workshops

Presenter: George L. W. Yearwood Jnr.

Designation: Operations Officer, BNTF, SSD

Department: Projects, CDB

Period: April - June 2013

Rationale for a Results Based Approach

“In today’s world, it is essential to provide evidence-based information about public sector performance to meet the public’s need to know, create political transparency, and enable governments and politicians to guide their performance and learn ways to improve it.”

(Source: SourceBook on Emerging Good Practice in Managing for

Development Results – 3rd Edition)

What are Results?

Results are changes in a state or condition that derive from a cause-and-effect relationship.

There are three types of such changes (intended or unintended, positive and/or negative) that can be set in motion by a development intervention –

outputs, outcomes and impacts.

- UNDG agreed RBM terminology

IMPACT

OUTCOME

OUTPUTS

ACTIVITIES

INPUTS* Based on OECD/DAC Glossary of Key Terms in Evaluation and Results-based Management

RESULTSare changes in a

state or condition that derive from a cause-and-effect

relationship.

C

ON

TR

OL

& R

ES

PO

SIB

ILIT

Y

MA

KIN

G A

DIF

FE

RE

NC

E

What is Results Based Management?

• RBM is a management strategy by which all actors ensure that their processes, products and services contribute to the achievement of desired results (outputs, outcomes and higher level goals or impact)

• A key component of RBM is performance monitoring which is to objectively measure how well results are being achieved, and report on measures taken to improve them.

The RBM Lifecycle Approach

Planning and Monitoring instruments

CDB SDF 7 Priorities

CDB Country Strategy Paper (CSP)

Country Project Portfolio (CPP)

BNTF 7Project

document

Annual Work Plan & Budget

(AWPB)

Poverty Reduction Action Plan (PRAP)

National plans/strategies; PRSP; …

BNTF 7 Grant Agreement

PL

AN

NIN

G

MO

NIT

OR

ING

7

BNTF 7 Results Monitoring Framework

The BNTF 7 Programme rationalizes activities with regional development programmes and non-governmental/private sector interventions. Summarized in two tools (see handouts):

• A notional Log Frame (LF)

• An Indicative Results Monitoring Framework (RMF)

Why notional LF? Why indicative RMF?

BNTF 7 Results Monitoring Framework

Overall BNTF 7 Programme LF and RMF will be refined using contribution of:

– LF for each Project (BZE, DOM etc.) developed as part of PRAP review & CPP development

– Output of CDB-funded regional TAs at start up of BNTF 7.

10

InputsInputs ActivitiesActivities OutputsOutputs OutcomesOutcomes ImpactImpact

ResultsIndicators

Assumptions/Risks

Results Chain

RMF Components in Focus

Development Impact

Outcome

Outputs

Intermediate Outputs

Baseline year is 2013

Performance Monitoring

• Expectations from Participating Country (PC), eg.– Government commitment– Demand for targeted interventions– Contributions (in-kind and financial)– Monitoring & Reporting

• Expectations from CDB, eg.– Financial support– Technical Assistance– Catalytic role for channeling demand

Monitoring and Evaluation (M&E)What’s the difference?

QImpact

Outcomes

Outputs

Inputs

Monitoring Focus

Evaluation Focus

• Occurs continuously during execution and close-out

• Focuses

mainly on achievement of deliverables

• Occurs at specific points during execution, close-out and post-implementation

• Focuses mainly on achievement of results

Roles & Responsibilities

• Government– Overall Strategy - PRAP

• OE– Implementation of strategy– Decisions regarding selection of sub-projects– Alignment of sub-projects with expected results– Outcomes focused

• IA– Day-to-day functioning– Monitoring and reporting

Sample Reports

Monitoring• Annual Work Plans and Budgets (AWPB) • Sub-project Monitoring Reports (SPMR)• Sub-project Completion Reports (SPCR)• Annual Project Performance Reports (APPR)

Evaluation• Programme Mid Term Evaluation (MTE)• Programme Completion Report (PCR)

Implications for Operations

• Closer collaboration with ministries’ and agencies’ with BNTF Project.

• Clearer understanding of contribution to – National sector priorities – CDB Strategic Objectives

• Shared decision-making – at CDB and at country level.

Workshop Discussion

• Who leads?

• Project outcomes vs. Ministries’ outcomes: Is there DIVERGENCE or COMPLIANCE?

• Institutional capacity to report on outcomes post-implementation. Where are the gaps and/or challenges?

Funding for M&E

Country Projects component:

• Project M&E: – the development and establishment of an

M&E system for the Project– participatory monitoring activities by the PMC

and stakeholders– completion reports– beneficiary impact assessments.

Funding for M&E

CDB Regional Coordination support:• Programme M&E:

– consultancy services and other activities to strengthen systems for internal monitoring through improved MIS technology, additional training and improved oversight

– performance audits– case studies– MTE– PCR – Impact Assessments.

The BNTF MIS

BNTF Interim Electronic Management Information System

(MIS) Solution

BNTF Interim Solution

The current target for the introduction of the new BNTF MIS is projected to be May/June 2014

In the interim a requirements specification has been drafted which when implemented will support the collection of sub-project basic data and the relevant information from on-going monitoring and completions.

BNTF Interim Solution

The proposed interim solution will be built on the principle of the SPMR and SPCR forms which were used for National MfDR training in Q1/Q2, 2010.

The solution will cater for capturing the outputs and initial outcomes for respective sectors using data from the RMF.

BNTF Interim Solution

Technology to be deployed:• Web based• Remote country office access across the

internet• Centralized database• Secured access with access to country

specific sub-projects• Knowledge base

Projected delivery: July 2013 (estimated)

Thank You!

George L. W. Yearwood Jnr.

Operations Officer, SSD, Projects

Direct: (246) 431-1739

Skype: yearwog

yearwog@caribank.org