BML 322

Workshop 3 Communication & Starting a

Project

Ready, Set, GO!

There are hurdles when communicating in teams.

Meetings can be live, audio, computer-assisted, video

What are some that you encountered?

Ready, Set, GO!

But how? How fast is fast?

Know where you are going…..

Use what you have or find one that meets the level of complexity

Is it simple or complex? Does it matter? Ye$$$$$

Starting a Project

Selection = understanding of the mission statement = purpose of the organization

Profit, non-profit, government

Starting a Project & Mission Statements

The good, the bad and ???? McDonald's vision is to be the world's best

quick service restaurant experience.  Being the best means providing outstanding quality, service, cleanliness, and value, so that we make every customer in every restaurant smile

Mission StatementsThe good, the bad and ????

At Microsoft, our mission and values are to help people and businesses throughout the world realize their full potential.

Mission StatementsThe good, the bad and ????

Wisconsin Lutheran College, affiliated with the Wisconsin Evangelical Lutheran Synod, is a Lutheran liberal arts college for Christian men and women. The college is committed to providing quality teaching, scholarship, and service that are rooted in Holy Scripture; promoting the spiritual growth of students, faculty, and staff; and preparing students for lives of Christian leadership.

Does the project reflect the mission of the organization?

Develop an understanding of PM framework

Demonstrate familiarity of PM concepts

Use basic interactions within a project team

Assess challenges and create strategies for project completion

Project = work done once Phases =

Initiation Planning Execution

Monitor and Control Closing

Project Selection

Mission statement Goals Objectives

Project Selection

Alignment Economics $ Reputation Diversity Niche Markets

What is Project Scope

Total work of project

Gives the Team an understanding of the purpose of the project and defines project success and meets client expectations.

Statement of Work - SOW

Deliverables + Purpose = (Time, Cost, Quality)

Defines “Done” Risk Management can start here! High level

Example

The purpose of this project is to gather data and about our community needs. The information will be used by the finance committee in order to make projections about future park development and maintenance. The data will come from the four months that residents use the park the most, June 1 through September 30. The finance committee will complete analysis of the data October 31, and will not use it afterward.

Common Project Failures

1. Project is late2. Project is over budget3. Project doesn’t meet specs or reqs4. Management is unhappy5. Team is unhappy6. Client is unhappy

Starting a Project

Selection-alignment

Infrastructure History &

Homework Define success Plans

Prep….

Statement of work WBS & DeliverablesEstimating timeEstimating costs and budgetIdentify risks and “back up plans”Presentation skills—eye contact, poise,

voice

EXECUTINGMonitoring Controlling

CLOSING

PLANNINGRefine course of actions and requirements

Set ScopeSOW WBS & Deliverables

INITIATIONDefines and authorizes project

CharterPurpose or Business Case

Preliminary Scope

Statement of work(SOW)

Narrative description of the products, services, or results to be supplied at the end of the project. = Deliverable (s) + Purpose