Blackridge Civic AssociationAnnual Board Meeting

May 19, 2013

http://www.blackridge-bca.org/

Agenda

BCA Annual Board Meeting

• Welcome • Town Hall (Update Since January)• Financial Results • Capital / Building Improvements • Events / Programming• 2013 Nominations• Pool Update• Garden Club

http://www.blackridge-bca.org/

Welcome

• The Annual Strawberry Festival & BCA Board Meeting is our opportunity to socialize, summarize, vote and thank your hardworking board!

http://www.blackridge-bca.org/

BCA Rentals Update & Board RecommendationsTown Hall

Update since January 27, 2013

The 2013 Strategy

1. Fight the Assessment in court and by leveraging politicians

2. Support yearly operational costs with significant fundraising

3. Upgrade the facilities with outside capital grant money

4. Increase reoccurring rentals and reduce reliance on one time rentals

5. Increase membership and community awareness by marketing the value of the BCA

6. Increase resources by filling more board positions, finding volunteers of services or adopting a bill

This strategy must be sustainable and supported year over year -- And we need your help!

The 2013 Strategy 1. Fight Assessment

Property 2012Assessed

2013 Proposed

Final 2013Assessed

Land (Vacant Lot) $2,100 $13,900 $13,900

Land $45,000 $597,600 $131,700

Building $50,000 $310,600 $87,300

Totals $97,100 $922,100 $232,900

Result: We significantly reduced the tax assessment!

The 2013 Strategy 2. Fundraising (Operational Costs)

• Increase Annual Fundraising Revenue to $35,000 (Operations)• Program must be repeatable and sustainable

• May 2013 Status:– B52 Profits - $6,000 of $10,000 goal raised!

– Script Card Program - $5,000

– Online Auction - $5,000

– Other Fundraising - $6,000 of $15,000 plannedo Night at Races (September, estimated $5,000)o Texas Hold ‘em (October, estimated $1,000)

Great start to fundraising, need additional programs

The 2013 Strategy3. Apply for Grants (Capital)

• Apply for Grant Funds for Capital

– Set goal to pursue $100,000 in 2014 (not guaranteed!)

• Result:

– Identified the Allegheny County Economic Development (ACED) as a potential source of funds.

– Submitted pre-application May 15, 2013 with proposal for $135,000 (with $15,000 BCA Matching):

• Roof & Gutter Replacement ($50,000)• Two Heating & Cooling Units ($15,000)• Pool Improvements ($25,000)• Windows & Doors ($45,000)• Exterior painting, driveway, ceiling tiles ($15,000)

– Full Application Deadline August 2, 2013– Grants Awarded for 2014 Spending

Lobby and support volunteers for this grant needed!

The 2013 Strategy4. Reoccurring Rentals

• Increase Reoccurring rentals (Exercise, Business Clubs)• Results:

Reoccurring rentals provide stable income and position us for potential grant money

Day of Week Activity

Mondays • Mary Pat Dance• Yoga (coming this summer)

Tuesdays / Thursdays • Silver Sneakers (under negotiation)• Jazzercise• Zumba• Boy Scouts (coming this summer)

Wednesdays • Playgroup• Zumbatomics (Kids Camp)• Bottle Club

Friday’s • Salsa Dancing (under negotiation)

Saturday’s • Water Aerobics (under negotiation)

The 2013 Strategy5. Increase Membership

• Increase Membership – Welcome Wagon and More Active Membership Requests

• Results:

– Membership drive yielded 190 members– Welcome wagon packets being finalized and expect to

launch this summer– Agreed to ‘sustaining’ membership of $10 / month in

January– We are in urgent need of a VP of Memberships to help

execute these excellent strategies

We need a VP of Membership to help execute the plan

The 2013 Strategy 6. Increase Volunteer Resources

• Increase volunteer resources by filling more board positions and finding volunteers of services (cost avoidance).

• Results:

– Open 2013 positions:• President (Jen Suiters, Interim)• Vice President • Rental Director• At Large Position (Wilkinsburg)

Sign up today! Volunteers keep the facilities alive and help to reduce overall costs

BCA Rentals Update & Board RecommendationsFinancial Results

Financial Results

• We are holding on, and in a better position than at the end of 2012.

• Financial Goals:– Attaining grant funding– Increase reoccurring rentals– Increase Membership

• Pool & Garden Club– Continued partnerships

http://www.blackridge-bca.org/Blackridge Civic Association20135/16/2013REVENUE 2007 ACTUAL2013 Budget 2013 Actual Actual to BudgetMembership Dues 8,500 7,290.00 86%Donations 6,000 9,466.89 158%Rental Revenue 20,000 5,625.00 28% rental refunds (7,000) (200.00) 3%Misc. revenue 1,500 164.00 11%Pool Reimbursement 5,000 2,200.00 44%Fundraising 31,225 2,052.05 7%Event revenue 5,000 862.00 17%Total Revenue 70,225 27,459.94 39%

EXPENSEGrounds Main 6,000 3,250.00 54%Faciltites Main 12,500 3,132.50 25%Trash 3,000 905.94 30%Taxes 13,000 4,436.21 34%Line of Credit Paydown 3,000 966.96 32%Insurance 7,000 3,105.18 44%Telephone 950 608.48 64%Electric 3,600 845.14 23%Gas 3,000 2,778.01 93%Water/Sewage 2,000 1,105.89 55%

54,050 21,134 39%

Bank Fees 225 81.90 36%Facility Repairs 5,000 1,494.20 30%Supplies 200 - 0%Box rental/postage 250 - 0%Misc. 500 360.89 72%Event Expenses 3,000 - 0%

9,175 1,937 21%

Loan Exp 7,000 2,775.04 40%

70,225 25,846.34 37%

Revenue Over Expense - 1,613.60

Revenues

Biggest opportunities are in fundraising and rentals!

Expenses

Expenses down in 2013 due to constant review by board

Membership

Good start to membership in 2013!Apply today here or online at www.blackridge-bca.org

Membership Contributions

Outstanding Debt

Debt Amount Owed

Loan (Parking Lot and Consolidation-2007) $23,301

Line of Credit (Accrued over multiple years-2007) $8,757

Vigliotti (paying down our debt) $4,250

Insurance (making scheduled monthly payments) $3,430

Wade Heating and Cooling (repairs) $400

Sembower Mikesell (plumbing repairs) $250

Service Master (cleaning) $976

Woodland Hills School District – 2012 (includes penalty)

$2,494

Sullivan $0

Waste Management $0

Total Outstanding Debt (Current, May 2013) $43,858

Total Outstanding Debt (January 2013) $45,127

BCA Taxes

2012 2013

Allegheny County $625 $1079 (+73%)

Churchill Borough $614 $965 (+52%)

Woodland Hill School District $2,267 ????

Total $3,506>$5,000

(estimate)

Significant tax liability averted, still outstanding balances

BCA Rentals Update & Board RecommendationsCapital Improvements

Capital Improvements

• Improvements Made this Year– Very little money spent on improvements this year– Special thanks to Garden Club for landscaping and tree removal!

– List of projects where volunteers are welcome are:

– Curtain Hanging– Tree Removal (Parking Lot)– Window Cleaning– Old Fridge & Freezer Removal– Organize building (old records, decorations, etc.)– Hang signs (fire lane outside and no smoking insider)– Gutter Repairs – Clubhouse to Park steps and railing

http://www.blackridge-bca.org/

Contact us after the meeting to sign up!

BCA Rentals Update & Board Recommendations2012 / 2013 Events

BCA 2012 / 2013 Events

• Jewelry & Purse Sample Sale – December 2012• Gingerbread Houses – December 2012• Beef ‘n’ Beer – April 2013• Strawberry Festival – May 20th • Garage Sale – coming June 15h

• July 4th Bike Parade – coming July 4th

• Night at the Races – coming September 7th • Blackridge Jubilee – coming September 27th • Texas Hold ‘Em – coming October (TBD)• Fall Fest & Concert in Park – coming October 12th

http://www.blackridge-bca.org/

Focus on celebrating Blackridge 60 Years of Community Pride Celebration

Blackridge 60th Anniversary

• BLACKRIDGE 60th ANNIVERSARY CELEBRATION• The year was 1953,

– Eisenhower was President and Richard Nixon was Vice-President.  – The Korean War ended and Stalin died. – Queen Elizabeth II was crowned queen of England and JFK married Jacqueline

Lee Bouvier.

– The Blackridge Civic Association was founded.– During the 1950’s, the Blackridge Civic Association was a social organization for

the 600 homeowners.  – The cost of a yearly membership was $1.00. During 1950-1953, membership hit

a high with 699 members.  – President Brewster stated that a dream of almost 8 years was realized with the

completion of the Clubhouse in 1954. The cost of the clubhouse was estimated at $25,000.

• The 60th Anniversary Celebration will be held on September 27 at the Edgewood Country Club. We hope you join!

BCA Rentals Update & Board Recommendations2013 Nominees

2013 Nominees

• President, Vacant (Jen Suiters Interim)• Vice President, Vacant• Treasurer, Ron Kotun • Secretary, Julia Ryman• Vice President Membership, Kristin Pesch• Vice President Buildings & Grounds, Peter Hughes• Vice President Ways & Means, Ceil Greber• Rental Director, Vacant (Jen Suiters Interim)• Newsletter, Tara Taylor• Historian, Cathy Taylor• Webmaster, Sarah Kuharik • Members-At-Large:

– Churchill – Lee Borellis, Ceil Greber, Maria Taylor– Penn Hills – Steve Jurman, Bill Miller, Stephen Pesch– Wilkinsburg – Stephanie McCarthy, Justin McCarthy, Marita Garret

http://www.blackridge-bca.org/

BCA Rentals Update & Board RecommendationsOur Partners:Garden & Pool Clubs

Pool Update2013 Pool Board

• President, Erin Sass• Vice President, John Osterle• Treasurer, Chris Luedde• Membership, Anne Flaherty• Buildings & Grounds, Cathy Powers• Fundraising / Events, Katie Hanna• Fundraising / Events, Helen Kondrich• Secretary, , Dan Crawley

This and more information available @ www.blackridgeswimclub.org

Garden Club Update2013 Garden Club Board

• President, Nancy DelPresto• Vice President, Sheila Mozer• Treasurer, Rose Guerrieri• Assistant Treasurer, Adele Butterfield• Recording Secretary, Diane Law• Corresponding Secretary, Adrienne O'Toole

http://www.blackridgegardenclub.com/

BCA Rentals Update & Board RecommendationsThank You!