Black & Veatch and Philips Lighting North America RFP
Transcript of Black & Veatch and Philips Lighting North America RFP
VALUE BEYOND ILLUMINATION
VOLUME I RFP: CHICAGO SMART LIGHTING PROJECT
Chicago Infrastructure Trust 9 JANUARY 2017
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Table of Contents
Section1,ProposalOverview.................................................................................01.1Form2:ProposalLetter..................................................................................................21.2ExecutiveSummary..........................................................................................................01.3ProjectManagementandImplementationPlan(PMIP)....................................51.4PublicRelationsandCommunicationsPlan........................................................471.5MBE/WBEParticipationPlan....................................................................................531.6WorkforceDevelopmentHiringPlan&Commitment.....................................581.7CommitmentregardingLocalEconomicInitiatives.........................................59
SectionII,LEDConversionProposal.................................................................612.1Form4,LEDLuminaireSpecificationsSubmittal..............................................622.2Form5,LEDConversionPricing...............................................................................642.3Form4,LEDluminairespecifications....................................................................65
SectionIII,InfrastructureStabilizationProposal........................................773.1Form6:InfrastructureStabilizationPricing......................................................78
SectionIV,TechnologyProposal........................................................................804.1TechnologySolutionOverview(RFP4.3.5.1)....................................................814.2High‐LevelFeaturesandCapabilitiesofCityTouchLMS...............................884.3SystemArchitecture(RFP4.3.5.3)...........................................................................994.5ReportingandAnalytics(RFP4.3.5.5,ExhibitB2.3.1.5).............................1034.6AdditionalFunctionality(RFP4.3.5.6)...............................................................1034.7ThirdPartyProducts(RFP4.3.5.7)......................................................................1044.8HostingsandEnvironments(RFP4.3.5.8,ExhibitB2.5)............................1044.9BackupandRecovery(RFP4.3.5.9,ExhibitB2.6).........................................1054.10SecurityandAccessibility(RFP4.3.5.10,ExhibitB2.7)...........................1054.11MaintenanceandSupportforCityTouch,ExhibitB2.9).........................1074.12PerformanceStandardsandServiceLevelAgreements).........................1094.13Warranties(RFP4.3.5.13,ExhibitB2.10)......................................................1104.14Form8:Interrogatories..........................................................................................1114.15Form7:TechnologyServicesRequirements.................................................1204.16Form9:TechnologySpecificationsandServicesPricingForm.............130
SectionV,AdministrativeSubmittals.............................................................1335.1RFPResponseChecklist............................................................................................1345.2ProposalSecurity.........................................................................................................1375.3Exceptions.......................................................................................................................1415.4Form3ProjectExperienceForm–LEDConversions...................................1425.4Form3ProjectExperienceForm–InfrastructureStabilization..............1455.4Form3ProjectExperienceForm–LMS.............................................................1475.5Form11ProjectReferenceForm..........................................................................1505.6Form10ApplicableM/WBEParticipationPlanSubmittals......................158
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5.7Form12Proposer’sAffidavit‐identificationofallWasteandMaterialHandlingandDisposal...................................................................................................................................190
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Section 1, Proposal Overview
Section I ‐ Proposal Overview ‐ Required Content
Proposal Letter
Executive Summary
Project Management & Implementation Plan
Implementation Overview
Team Structure
Approach to Project Phasing
Schedule Milestones
Approach for Performing the Work
Project Management Plan
Communication and Coordination
Quality Management Plan
MBE/WBE Participation Plan and Commitment
Workforce Development Hiring Plan and Commitment
Public Relations and Communications Plan
Form 14: Additional Project Pricing
Local Economic Initiatives Commitment (if applicable)
BLACK & VEATCH TWO NORTH RIVERSIDE PLAZA STE 2050 CHICAGO IL 60606 USA
1.1 FORM 2: PROPOSAL LETTER
January6,2017ChicagoInfrastructureTrust 35EastWackerDrive,Suite1450Chicago,Illinois60601Attention:LeslieDarling
Re:ChicagoSmartLightingRFP
DearMs.Darling:
OnbehalfofBlack&VeatchConstruction,Inc.,IsubmitwiththisletteritsresponsetotheChicagoInfrastructureTrust's(“CIT”)RequestforProposals(“RFP")fortheChicagoSmartLightingProject.Inthisconnection,Istatethefollowing:
1. IhavefullauthoritytobindProposerwithrespecttothisresponsetotheRFPtotheCITortheCityofChicago.
2. Black&VeatchConstruction,Inc.hasreadandunderstandstheRFPandisfullycapableand
qualifiedtoprovidethegoodsandservicesasdescribedwithinthisRFP.
3. IhavereadandunderstandtheRFP,includingaddendanumbers1and2.4. Black&VeatchConstruction,Inc.understandsthattheCITandtheCityofChicagowillrely
onProposer'sresponsetotheRFPandProposeragreestobeboundbytheagreementultimatelynegotiatedbetweentheParties.
5. Black&VeatchConstruction,Inc.agreestoholditsProposalopenforaperiodof275days
fromthedateandtimeestablishedasthesubmittaldeadlineforthesubmissionofProposalstotheCIT.
6. Black&VeatchConstruction,Inc.commitstoachievingthespecifiedhiringrequirements
fortheAssetConditionAssessment,asoutlinedinSection4.3.8.1ofRFPVolumeI:InstructionstoProposers.
7. IfrequestedbytheCITorCityofChicago,Black&VeatchConstruction,Inc.agreestofurnishadditionalinformationordocumentationortomakeoneormoreoralpresentationsordemonstrationstoassisttheCITandtheCityofChicagoinevaluatingitsProposal.
8. NeitherInorBlack&VeatchConstruction,Inc.hasanybeneficialinterestinorrelationship
withanyotherpartyworkingorperformingservicesfor,orotherwiseaffiliatedwith,theCITortheCityofChicago;andhasnoconflictofinterestwhichcouldinterferewiththeprovisionofservicestotheCityofChicago.
9. Black&VeatchConstruction,Inc.understandsthattheCITandtheCityofChicagowillrely
uponthematerialrepresentationssetforthintheRFPandthatBlack&VeatchConstruction,Inc.hasacontinuingobligationtoupdateanyinformationwhichchangesorwhichProposerlearnstobeincorrect.
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10. IftheCITandtheCityofChicagodeterminethatanyinformationprovidedinresponsetothisRFPisfalse,incompleteorinaccurate,orifanyprovisionoftherequirementsoftheRequestforProposalisviolated,theContractmaybevoidorvoidable,andtheCITandtheCityofChicagomaypursueanyremediesundertheContract,atlaw,orinequity,includingterminatingtheBlack&VeatchConstruction,Inc.participationintheprojectortransactionand/ordecliningtoallowtheBlack&VeatchConstruction,Inc.toparticipateinfuturetransactionswiththeCITandtheCityofChicago.
11. ItisunderstoodthatanoriginalandmultiplecopiesoftheProposalhavebeensubmitted
forconsideration.Black&VeatchConstruction,Inc.warrantsthatallcopiesareidenticaltotheoriginalinallrespects.
12. Black&VeatchConstruction,Inc.acknowledgesthatanycomments,requestsorexceptions
toVolumeII,TermsandConditions,oranyotherrequirementsstatedinthisprocurementhavebeenidentifiedwithinitsProposal.
13. IfselectedbytheCITandtheCityofChicago,Black&VeatchConstruction,Inc.agreesto
negotiateandenterintoanAgreementfortheChicagoSmartLightingProjectwiththeCityofChicagoconsistentwiththeBlack&VeatchConstruction,Inc.redlineoftheformof(VolumeII)ContractTermsandConditionsdated1/7/17.
14. IdeclarethatallrequiredformsprovidedintheRFPhavebeenexaminedbymeandtothe
bestofmyknowledgeandbeliefaretrue,correct,andcomplete.
15. Black&VeatchConstruction,Inc.understandsandacknowledgesthatthecertifications,disclosuresandacknowledgmentscontainedintheProposalandprovidedinitsProposalandtherequiredformsinthisRFPmaybecomeapartofanycontractawardedtotheProposerbytheCityofChicagoinconnectionwiththeChicagoSmartLightingProjectRFP.
Signed: BrentBurger
As: VicePresident Black&VeatchConstruction,Inc.
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1.2 EXECUTIVE SUMMARY Publiclightingisswiftlybecomingoneofthemostpowerfultoolsforacitytoreinvigorateneighborhoodsandaccelerateeconomicopportunity.Today,ourcitizensexpectmorefromtechnologyandthemoderncityinfrastructureshouldbeasconnectedastheyare.
Chicago’sstrategicrenewalofthecitystreetlightingsystemwillbethemostvisiblestepontheroadmaptoasmarterandconnectedChicago.Inpartnershipwithexperiencedindustryleadersandskilledlocalresources,thesuccessfulexecutionofChicago’sSmartLightingInitiativewillneedtomeetthehighstandardsofaniconic,globalcitylikeChicago.
AcloserlookatothericoniccitiessuchasBarcelona,Singapore,Beijing,LosAngelesandNewYorkCityrevealtheirsmartcityormajorinfrastructureupgradeprogramshadonethingincommon–thesupportofindustryleadersworkinginpartnershipwithcityleaders.Large,technologydriveninfrastructureinitiativesdemandapowerfulcombinationofindustryexpertise,resourcesandaprovencommitmenttocustomersuccess.
TheBlack&Veatch,PhilipsLightingteamoffersChicagoacriticalcombinationofconstructionmanagementexpertiseandprovenstreetlighttechnologieswiththeindustry’smostreliableconnectedlightingassetmanagementsystem,CityTouchLightingManagementSystem(LMS).Theunique“plugandplay”capabilityofthePhilipsCityTouchLMSrequiresnodesign,planningoradditionalhardwareasidefromtheconnectornodeitself.Thisensuresthecity’scommissioningofitsconnectedlightingsystemwillbefast,easyandimmediatelyusable.
ThisteamwillbejoinedbysomeofChicago’sbestlocaldiversecompanieswhowillbeleadingandmanagingcriticalprojectcomponentssuchasassetconditionassessment,inventorymanagement,logisticsanddistribution,andLEDandLMSinstallation.LocalpartnersincludeMilhouseEngineering,EvansElectric,QuantumCrossings,CityLights,TaylorElectric,Everlightsand270Strategies.
Thecollectiveeffortintheexecutionofthisprojectwillresultinnearly40%MBE/WBEandVBEoverallparticipation.TheCitywillbeprovidedwithstatisticsabouttheeconomicimpactonthelocaleconomyandjobmarket.
AllinstallationserviceswillbeperformedbyInternationalBrotherhoodofElectricalWorkers(IBEW)LocalUnionNo.9membership.
The Black & Veatch,
Philips Lighting team
offers Chicago a critical
combination of complex
construction
management and
proven streetlight
technologies with the
industry’s most reliable
connected lighting asset
management system.
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BestinClassApproachforSuccess
Therearethreebasiccomponentsthatwillmakeuptheimplementationofthisproject:
1. InfrastructureEvaluationandStabilization2. LEDConversion3. LightingManagementSystem
Thesecomponentscanbeviewedasindependentscopesofworkbutarecriticallyconnectedastheybecomethespringboardforfuturesmartcityinitiatives.Thefollowingparagraphsdescribe,inchronologicalorder,ahighlevelsummaryoftheapproachandthespecificactionsandtechnologiesthatbindtheprojectphasestogether.
EachoftheprojectphaseswillbemanagedbyBlack&VeatchinChicago.Onanylargescaleinfrastructureprojectitiscriticalthatthesamecompanymanageallphasesofconstruction,installationandcommissioning.Thisensurescostcontrolandon‐timeprojectcompletion.
AboutBlack&Veatch
Black&Veatch,foundedin1915,isaleadingglobalengineeringandconstructioncorporationspecializingindeliveringreliableandinnovativeinfrastructuresolutionstosomeoftheworld’smostcomplexprojects.Black&Veatchbringsnotonlycriticalprogramandconstructionmanagementsubjectmatterexpertise,butisknowntheworldoverforanuncompromising
emphasisonsafetyandquality.
EngineeringNews‐Record,thedistinguishedjournalcoveringmajorconstructionprojectsacrosstheworld,createsayearlyrankingslistrecognizingexcellenceinengineeringandconstruction.Black&Veatchisconsistentlyatornearthetopoftheclass,underscoringtheirthoughtleadership,innovationandcommitmenttocustomersuccess.In2016Black&Veatchranked#10amongtheTop100Design‐Buildfirmsand#13inTop100ConstructionManagement‐for‐Fee&ProjectManagementfirms.
Whatdrivesthisperformancearethededicatedpersonnelassignedtoeachprojectthatrefusetosettleforanythinglessthangreatresults.Forthisproject,Black&Veatchhasateamconsistingofaseasonedprojectdirector,operationsmanagerandsitesuperintendentsthatspecializeinturningchallengingandcomplexprojectsintosmartlyexecutedsuccessesfortheircustomers.
Black&Veatch’stestedandtoutedconstructionmanagementtool,SEKOIAwillprovideChicagostakeholdersaccesstoreal‐timeprojectdataandmetrics,establishingatransparentapproachtomeasuringprogressandaccountability.
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PhaseOne:InfrastructureEvaluationandStabilization
Thefirststepwillbetoassessthecurrentconditionofthestreetlightinfrastructureincludinganevaluationofpowerandelectricalneeds.ThisisavitalsteptoensurethattheLEDlightsarefullyoperationaluponinstallation.
TheinfrastructureevaluationresultsandsubsequentplansforprojectdeploymentwillbemadeavailablethroughBlack&Veatch’sconstructionmanagementtool,SEKOIA.
Thecityhastheoptiontoshareprojectstatusinformation:Detailslikeneighborhoodsevaluated,numberofpolesrepairedandtheconstructionschedule.Transparencyandaccessibilityofinformationisessentialtotheprogram’ssuccessbyempoweringcityleadersandcitizenswithdata.Black&Veatch’sconstructionmanagementapproachprovidesthehighestlevelofinformationtransparencywhilealsoremainingsecure.
PhaseTwo:LEDConversion
KeycomponentstotheLEDconversioninclude:
1. Philipscomponentsensuringsuperiorperformanceandreliability2. Stateoftheartsupplychainprocess3. Localjobsandeconomicdevelopment
AboutPhilipsLighting
Formorethan120years,Philipshasdeliveredunmatchedtechnicalexpertise,productrange,andfinancialresources.Astheworld’slargestlightingcompany,Philipsistheonlycompanyspanningthelightingindustry’sspectrumfromdesigntomanufacturingoflightingfixtures,lamps,controls,andlightingelectronicsaswellasinstallation,projectmanagement,andpost‐installationcustomersupport.Thecompanyholdsapproximately59,000registeredpatents,including5,000LED‐relatedpatents,and81,000designrights.Thecompanyisrenownedforbeingattheforefrontoftechnologicalinnovation.Formorethanacentury,PhilipsLightinghasbeentheforemostinnovatorandprovideroflightingandotherenergysavingstechnologies,investing5%ofitsglobalrevenueintoresearchanddevelopmenteveryyear,enablingnewandmoreefficientusesoflight.Thatcommitmenttoinnovationhasresultednotonlyinsuperiorperformingproducts,butimportantexposuretolightingtrendsandbestpracticesfromallovertheglobeaswell.Withregardtostreetlighting,Philipshasbeeninvolvedinsomeof
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Queens, NYC: 81,000
luminaires in one year
Los Angeles, CA:
Largest CityTouch LMS
deployment in U.S.
Jakarta, Ind.: 90,000
CityTouch connected
luminaires on target
for seven months
theworld’slargestLEDconversionprojects;workingwithcitieslikeNewYork,Boston,LosAngeles,Madrid,andBuenosAires.
Mostrecentlyproviding81,000LEDluminairesforQueens,NewYork;allinstalledinlessthanoneyearwithhighmarksfromtheNewYorkCityDirectorofStreetLightingonqualityandappearanceofthelight.OntheothersideoftheglobeinJakarta,IndonesiaPhilipsisconverting90,000streetluminairestoLEDandconnectedwithPhilipsCityTouchLMS.The“plugandplay”flexibilityoftheCityTouchLMShasenabledprojectcompletioninonlysevenmonths,makingittheworld’sfasteststreetlightingretrofitandremotemanagementprojectundertakentodate.
Additionally,Philipssupplychaintool,ServiceTagoptimizestheinstallation,commissioningandmaintenanceprocess.ThetoolregistersandtracksPhilipsproductsfromthefactorytoanyChicagowarehouseandthentothelocalinstallerandfinallytothepole.ServiceTagisaproventooloptimizinginstallationandplanning.Furthermorethetoolwilltrackinstallationmetricssavingtimeandpreventinginstallationerrors.
Lastly,andofgreatimportancetothisproject,theLEDconversionphasewillprovidejobsforlocalChicagocontractorswhohavepriorexperiencewithChicago’sstreetlightingsystem.AllidentifiedlocalcontractorsforthisprojectteamareMBE/WBEcertifiedbytheCityofChicagoandarealsosignatoriestotheInternationalBrotherhoodofElectricalWorkersLocalNo.9Union.
PhaseThree:LightingManagementSystem
ThePhilipsCityTouchLMSisthecenterpieceoftechnologytothisprogramprovidingthecitywiththecapacitytousherinaneweraofsmartcitylightingandinfrastructuremanagement.
CityTouchLMSconsistentlyoutperformsotherlightingmanagementsystemsduetohowsimpleitistoinstallandmaintain.Noneedforsystemdesign,complicatedfieldhardware,ortheneedforChicagotomakethechangeto24/7powertopoles.CityTouchLMSprovidestheCityofChicagoalevelofflexibilityandefficiencyintheirdeploymentthatwillmaketheLEDconversionfaster,moreefficient,andmuchmorereliable.
FollowingarethekeyattributesoftheCityTouchLMSthatmakeitthebestchoiceforChicago:
1. MostCostEffectiveLMS2. MostProvenandReliablesystem3. EasiestfortheCitytomanage4. Flexibleforfutureexpansion
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The“Plug&Play”designoftheCityTouchLMSrequiresnoadditionalhardwarebeyondthenodeitself,andautomaticallyconnectstotheexistingLTEcellularnetwork.Thesimplicityindesign,installationandongoingmaintenancewillgeneratea21%lowertotalcostofownershipforChicagoover10yearscomparedtoincreasinglyoutmodedandcomplicatedRFmeshnetwork.
Theease,reliabilityandsecurityofthecellularnetworkisunparalleled.Italsosupportstheessentialcapabilitytoremotelyrebootanode.ThelargestLMSdeploymentintheU.S.istheCityofLosAngeleswhichisagoodillustrationofthesuccessandscalabilityoftheCityTouchLMSinamajorurbansetting.
Installthefirstluminaire,twistlocktheCityTouchnode,andChicagowillhavedeployedtheirfirstsmartlight.It’sthatsimple.TheSoftware‐as‐a‐ServicehostedisalreadypopulatedwithChicago’slightingdatabase,andPhilipswillhaveadedicatedprofessionalcoordinatingsystemdeploymentandtrainingtheCDOTteamastheytakeovernewlyconnectedlights.
TheCityTouchsystemconsistentlyoutperformsotherlightingmanagementsystemsduetoitseasyinstallation,lowmaintenanceandreliableplatform.Asmarter,simplerapproachforcitiesandonethatcanintegrateallofChicago’sexistingandfutureInternetofThings(IoT)deploymentsthatutilizecellularnetworks.
BuildingaSmartCitywithChicago’sStreetlightInfrastructure
Worldwide,citiesareembracingtheirstreetlightingarchitectureasakeypillartotheirsmartcityblueprint.Connectedlightinginitiativesimprovepublicsafety,enhancethequalityoflife,createlocaljobs,andrevitalizeneighborhoods.
ThesuccessfulrenewalofChicago’sstreetlightinfrastructurecombinedwithanLEDconversionandthedeploymentofapowerfulLightingManagementSystemwillsetthefoundationthatbuildsonfutureofChicago’ssmartcityefforts.DatacapturedthroughthestreetlightingsystemwillbeextractedandinterpretedinawaythatprovidesmorepowerfulanalyticssolutionstotheCitythatleadtoimprovedsafety,security,andqualityoflife.ThisprojectdeploymentwillprovidetherightlightintherightplacesattherighttimeinafastandefficientmannerthatwillensureChicagocontinuestostandoutasagreatplacetolive.
TheprojectwillbemanagedandoperatedoutoftheBlack&VeatchChicagoHeadquarterslocatedat2NRiversidePlaza#2050,Chicago,IL60606.Black&VeatchGlobalHeadquarterslocatedat6800W.115thStreet,OverlandPark,KS66211.LegalName: Black & Veatch Construction, Inc. LegalForm: GeneralBusinessCorporation Legalentities: Black&VeatchHoldingCompany(ParentCompany)
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1.3 PROJECT MANAGEMENT AND IMPLEMENTATION PLAN (PMIP)
1.3.1 IMPLEMENTATION OVERVIEW
ThesuccessofYear1ofthisprojectisanecessarybuildingblockforthefuturephasesofthisinitiative.Tobesuccessful,wemuststriketherightbalanceofupgradingthemostappropriateselectionoflightsacrossChicago’s50Wards,alongwithaddedemphasisontheChicagoneighborhoodsthatneeditmost.
TheBlack&Veatch/PhilipsLightingteam–experiencedinsimilarcomplexdeploymentsandlargescalelightingconversions–willprovidetheCitytherequiredleveloforganization,transparencyandflexibilitythatwillinsurethatsuccess.
OurapproachallowstheCitytobeginLEDconversionssooner,therebyjumpstartingafasterpathtocompletion.TheprojectmanagementtoolsanddatamadeavailabletotheCitywillalsodeliveranunrivaledlevelofqualitycontrolandprojecttransparency.
FollowingarePillarsoftheBlack&Veatch/PhilipsLightingImplementationstrategy:
SmartcollaborativeplanningtoensuremosteffectiveandimpactfuldeploymentforCDOTandCitystakeholders.
UniqueplugandplaycapabilityofLMSallowstheCityultimateflexibilitytopickandchoosewheretodeployfirst.
LEDConversionandInfrastructureStabilizationworkwillbeperformedbyateamoffour(4)MBE‐certifiedelectricalcontractors,creatingjobsandpositiveeconomicimpactforChicago.
Transparencyofprojectprogressthroughstate‐of‐the‐artProjectManagementtoolsallowsforintimateinvolvementandnoheadachesforCitystakeholders,aswellasreal‐timedataforcommunityoutreach.
Figure 1 ‐ Our Pillars will help to ensure the success of the Chicago Smart Lighting project.
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SmartPlanning
UponaNoticetoProceed,theBlack&Veatch/PhilipsteamwillbeginclosecollaborationandinterviewswithCDOTStakeholdersandCityofChicagoAldermen.Thisprocesswilltakeplaceinthefirst30daysoftheprojectand,combinedwithexistingdataanalytics,willuncoverinvaluablelocalinformationandstarttobuildnecessarycommunitysupport.
SincetheCityintendstoconvertapproximately75,000lightsinYear1,theselectionofthoselightsiscritical.TherearespecificareasineachWardforwhichAldermenwillbehighlyvocalaboutaddressingfirst.ThatinformationwillbecrossreferencedwiththeCDOTknowledgeofthesystemandavailablelightinginventorydata.
Finally,311streetlightoutageinformationmergedwithpublicallyavailableChicagocrimedatademonstratesthegeographicalcorrelationbetweenlightoutagerequestsandpublicsafety.Ourrecommendedapproachwouldaddressapproximately25%ofeachWardeachyear,withaddedintopriorityareasforpublicsafetyandsupportofexistingoutagesCDOTisworkingtoaddress.
ThissmartandcollaborativeplanningprocesswillallowtheCitytoselectthemostappropriatescopeofworkforYear1thatmaximizesimpactfortheindividualWardsandsupportstheCity’songoingeffortsinpublicsafety.OneofthekeyfactorsofprovidingtheCitywiththisdynamicapproachisthePlug&PlayabilityofthePhilipsCityTouchLMS.
Figure 2‐ Chicago crime distribution by zip code. More crime in darker green areas.
Figure 3 ‐ Complaints by zip code: Darker green is where more street light complaints are reported. Mean time repair: Darker green reflects zip codes with longer repair time.
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FlexibleLightingManagementSystem
TheCityTouchLMSisuniquelycapableofeliminatingtheplanninganddesignprocessthatisnecessaryforameshnetwork.Furthermore,itdoesnotrequire24/7power.
TheChicagoCityTouchsystemisalreadyset‐upandreadyforLMSnodestobeinstalledanytime,anywhere,byanyone,onanymanufacturer’sfixture.ThisallowstheCitytodeployinthefirstyearacrossall50Wards.Infact,thecurrentCDOTmaintenanceteam,iftheycontinuetoreplaceluminairesduringthisproject,willalsobeabletoeasilydeploytheplug‐and‐playCityTouchLMSnodes.
AscontrolnodesaredeployedacrossChicago,allinformationisautomaticallypopulatedintothePhilipsCityTouchLMSandtheCitywillhaveimmediateabilitytomonitorandcontrolthoselights.TheBlack&Veatch/PhilipsLightingteamwillalsohaveadedicatedtechnicianperformingdailyinstallationverification,aswellasqualitycontrolasthesystembecomespopulatedwithkeysysteminformation.
ThePhilipsCityTouchLMSallowstheCitytodeployinselectareasacrosstheentireCityinYear1,removestheplanninganddesignprocessrequiredwithameshnetworkdeployment,shortensthetimeframeoftheprojectandalsoallowstheCitytoaddlightinginventoryconnectedbyCDOTmaintenanceorChicagoParksoverthecourseoftheproject.
JobCreationandEconomicDevelopment
TheBlack&Veatch/PhilipsLightingfieldinstallationteamismadeupoffourChicago‐basedMBEand/orWBE‐Certifiedelectricalcontractors,allexperiencedintheCityofChicagoandsignatorytotheIBEWLocalNo.9.Inaddition,theProfessionalServicesworkfortheAssetConditionAssessmentwillbeperformedbyMilhouseEngineering,anMBEengineeringandprogrammanagementfirm.
Withthisapproach,thisprojectwillhelpsupporttheeconomicbaseofthecommunitiesinwhichthesecontractorsandconsultantsdobusiness.Eachofthesecompanieswillgrowasaresultofthisproject.Addingjobsforthesebusinesseswill
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notonlysupportindividuals,butwillalsocontributetotheeconomicwell‐beingoftheirfamilies,theircommunities,andtheCityasawhole.
TheBlack&Veatch/PhilipsLightingapproachtoperformingthisprojectwillprovideadistributedandlonglastingeconomicstimulusfortheCityofChicago.
ProjectTransparencyandCommunityOutreach
TheprojectmanagementsoftwarethatBlack&VeatchwillusefortheChicagoproject(calledSEKOIA)allowstheCitytoaccessreal‐timeprojectprogressandperformancemetricsanytime.SEKOIA,furtherdetailedlaterinthisdocument,hasproventobeahighlyeffectivetoolinpastsimilarprojects.Inadditiontoprovidingthecustomeranearreal‐timestatusreport,itcanalsorelayselectdataandscheduleinformationtobeusedforthepurposesofpublicrelationsandcommunityoutreach.
Moreover,thissoftwarewillbeintegratedwiththeCityTouchLMStoreceiveactivationnoticeswhenlightshavebeeninstalled,whichsupportsinstallationperformanceinsightandimportantqualitycontrolsaspectoftheproject.
SummaryOurtailoredandflexibleapproachwillleadtoasuccessfulYear1ofthesmartlightinginitiative,whichwillbethefoundationforfutureyears.Acollaborativeanddatadrivenapproachtocreatingtherightscopeofwork,ismadepossiblebytheplugandplaycapabilitiesoftheCityTouchLMS.TheteamoflocalChicagocontractorsprovidesthenecessaryfieldresourcestoexecutetheapproach,andtheuseofprovenprojectsoftwareinsuresthehighestleveloftransparent,performanceandqualitycontrol.
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1.3.2 TEAM STRUCTURE, PRIMARY STAFF AND KEY PERSONNEL
TheBlack&Veatch/PhilipsLightingteamoffersChicagothecriticalcombinationofcomplexconstructionmanagementwiththemostprovenstreetlighttechnologiestoensureasmoothandsafeexecutionofthecomprehensivescopeofwork,aswellasafoundationtosupportChicago’sgrowingtechnologyeconomy.
AsshownbelowinFigure4,Black&VeatchandPhilipswillbejoinedbysomeofChicago’sbestcompanies,allplayingacrucialroletoleadourday‐to‐daywarehousingandlogistics,systeminstallationandcommunityoutreachefforts.
OurprojectexecutionapproachwillresultinaDBE/MBE/WBEandVBEparticipationofnearly40%ofthecontractvalue.
OurTeam
Figure 2 ‐ This is the right time for these infrastructure improvements and will provide a
smartly distributed and long‐lasting economic stimulus for the City of Chicago.
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Black&Veatchisanemployee‐owned,globalleaderinbuildingcriticalhumaninfrastructureinEnergy,Water,TelecommunicationsandGovernmentServices.Since1915,wehavehelpedourclientsimprovethelivesofpeopleinover100countriesthroughconsulting,engineering,construction,operationsandprogrammanagement.Ourrevenuesin2015wereUS$3billion.Black&Veatch’sSmartIntegratedInfrastructure(SII)focusbringstogetherthefoundationofallsmartfunctions—theconvergenceofphysicalinfrastructure,communicationsandanalytics—toinfuseintelligenceintocommunities.
Black&VeatchistheprojectprimeastheleadEngineering,Procurement,andConstruction(EPC)entityandwillactasasingleinterfacefortheCitytoensurewemeetprojectgoals.
PhilipsLighting.Throughouttheir125yearhistory,Philipshaspioneeredlightingtechnologieswiththesingularobjectiveofimprovinglifethroughlight.Fromthemanufacturingofthefirstcost‐effectiveincandescentlightbulbsin1891,tothestate‐of‐the‐artconnectedLEDlightingsystemsoftoday,Philipshasbeentheunparalleledleaderofinnovation.
Locally,Philips’customersareservedbythe435PhilipsemployeeswholiveintheCityofChicago,andthe675whoresideandworkintheStateofIllinois–wherewearelicensedandauthorizedtodobusiness.Moreover,thePhilipsPublicSectorSolutionsTeam,whichisworkingwithmajorcitiesacrossthecountry,wasformedseveralyearsagotorespondtotheneedsofcitieslikeChicagowhosecircumstancesrequireasolutionbeyondworldclassproducts.
ApartnershipwiththeCityofChicagowilldrawuponthetalentandresourcesthatonlyPhilipsLightingcanprovideforaninitiativeofthismagnitude.
MilhouseEngineering&ConstructionisacertifiedMBEbasedindowntownChicagowithofficesinGeorgia,Indiana,Maryland,MichiganandTexas.Black&VeatchhasalonghistorywithMilhouseEngineeringandhaveretainedtheirservicesonprojectswithPowerandWaterclientssuchastheMetroWaterReclamationDistrictofGreaterChicago,DCWater–DistrictofColumbiaWaterandSewerAuthority,andCommonwealthEdison.Forthisproject,Milhousewillperformtheon‐siteportionoftheAssetConditionAssessment.MilhousewillalsoprovideEngineeringServicesandaportionofLEDretrofit.
EverlightsisaCertifiedWomen‐Owned(WBE)distributionanddisposal/recyclingcompanyspecializinginlighting.Everlightswillreceive,inventory,store,unpackanddistributeallPhilipsluminairestoeachoftheinstallationsubcontractors.Everlightswillalsotakeexistingfixtures,removeandrecycletheexistinglamps,anddisposeproperlyofthefixtures.
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CityLights,Ltd.isaCertifiedMinority‐Owned(MBE)andWomen‐Owned(WBE)unioncontractorestablishedin1992.CityLightsspecializesinelectricalpowerinstallationsforheavyhighwayandcommercialworkandhasassembledateamofmanagers,consultantsandfieldpersonnelthatcollectivelyhaveoveronehundredyearsofconstructionexperience.CityLightshasbeenworkingintheCityofChicagofor24yearsincludingtheinstallationoftrafficsignals;highwaysurveillancecontrols;fiberoptics,CCTV,redlightcameras,lightingforhighways,airports,androadways.
QuantumCrossingsisaCertifiedMinority‐Owned(MBE),Disadvantaged(DBE)electricalcompany.Quantumspecializesinelectricalcontractorservices,voicecommunications,andwirelesssolutions.QuantumhasbeenworkingintheCityofChicagosince2003andiscurrentlyalreadyundercontracttoreplacelightpolesandfixturesonanas‐neededbasisfortheCity.QuantumissignatorytotheLocal9.
TaylorElectricisafourthgeneration,familyownedandoperatedCertifiedMinority‐Owned(MBE)electricalcontractorthathasbeenperformingcommercial,industrialandmaintenanceworkthroughouttheChicagoMetroareasince1922.Tayloriscurrentlyalreadyundercontracttoreplacelightpolesandfixturesonanas‐neededbasisfortheCity.TayloralsoholdsthemaintenancecontractsatbothSoldierField(ChicagoBears)andUSCellularField(ChicagoWhiteSox).TaylorissignatorytotheLocal9.
EvansElectric,foundedbyMichaelEvansin2004isalocalunioncontractorwithMBE/DBECertificationsservingthegreaterChicagoarea.TheteamatEvansElectricstrivestoprovidehigh‐techsolutionstotheirclientbase,whilealsoutilizinga“commonsense”approachtocompleteeveryprojectinatimelyandsafetyconsciousmanner.
270Strategiesisapublicengagementfirmthathelpscampaigns,companies,andcausesbuildwinningcampaignsandputtheirideasintoaction.Whether270Strategiesistryingtoboostschoolenrollmentnumbersinalocalschooldistrictoradvisinganationalpresidentialcampaign,theywanttohelpbuildaworldwherepeoplearemoreengagedpolitically,commercially,andcivically.270Strategieshaspartneredwithmorethan250clientsacrossavarietyofsectors.Theyhaveworkedwithestablishedorganizationsandcivicinstitutionstomakethemmoreefficient—andhelpedinnovatorsandthoughtleadersbuildcampaignsandcompaniesfromthegroundup.270’slargestofficeisinChicagoandtheyarehonoredtosupportthiscompellingprojectthatwillliterallychangethewayChicagolooksandfeels.
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Cisco(SmartCityPartner)
CiscoistheworldwideleaderinnetworkingfortheInternet.Ciscohardware,software,andserviceofferingsareusedtocreateInternetsolutionsthatallowindividuals,companies,andcommunitiestoincreaseproductivity,improvecustomersatisfaction,andstrengthencomptitiveadvantage.Ciscoiscommittedtocreatingnetworksthataresmarter,withintelligentnetworkservicesbuiltin;faster,intermsoftheirperformance;andlongerlasting,withagenerationalapproachtoanevolutionaryinfrastructure.Cisco’sSmart+ConnectedDigitalPlatformisacloud‐basedservicetocollectdatafromcitysystemsandthird‐partydevices,usingnetworkconnectivity—bothwiredandwireless—totransmitthisdatatothecloud.Withtheplatform’sabilitytocapturedatathroughstandardizedAPIs,thespecificprotocolsthateachsensorusesarerenderedirrelevanttothenetwork.TheplatformstorestheinformationsecurelyandthenmakesitavailablethroughtheAPIsforthird‐partyapplicationstofurtheranalyze,respond,package,andpresentit.
.
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OurPeople
Theformulationofaneffectiveprojectorganizationisthebasisofasoundprojectmanagementplan.Black&Veatchsupportsitsprojectswithanorganizationthatisflexibletoindividualprojectneeds,yetsufficientlystandardizedandwell‐proventoensureconsistencyandqualityoftheproduct.ThefollowingorganizationchartsshowtheprojectmanagementstructureandkeyprojectpersonnelfortheSmartLightingwork.
Pleaserefertotheorganizationchartbelow(Figure5),followedbybriefdescriptionsofeachkeyteammember.FullresumesarelocatedintheAppendix.
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Figure 3 ‐ This team provides an achievable mix of program elements along with the most cost effective LMS solution. Our first priority will be to engage the Chicago community and companies fairly and proactively to help CIT deliver the greatest local economic benefit, to encourage strong stakeholder and community support, and to anchor improvements that will contribute to the long‐term maintenance of this vital infrastructure.
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Hunter Bickley| Program Director (Black & Veatch)
William(Hunter)Bickleyhasexperienceanalyzingdisciplines,increasingproductivity,andestablishingmethodologies.FortheChicagoproject,hewillcreatesynergiesandstreamlinedprocesses.InpreviousProgramDirectorroles,hehasbeenresponsibleforthedesignanddeploymentofa3200milenetworkutilizing85,000existingpoles.HunterisahighlyexperiencedprofessionalinthesuccessfulmanagementaspectsoflargeEPCprojects,andheisreadytobringhisexpertisetotheCIT,CityofChicago,anditscitizens.
Justin Dickstein | Account Manager (Black & Veatch)
Justinbringsover17yearsofexperiencehelpingBlack&Veatch’spublicsectorclientsdeploydistributedinfrastructureprojects.HeassemblesteamsfromallfacetsofBlack&VeatchandwillbringtheCityofChicagothemosttalentedandexperiencedprojectexecutionteamalongwithstate‐of‐the‐artprojectmanagementandexecutiontools.Inaddition,Justinhasover12yearsofexperiencewithoverheadandundergroundpowerdistributionsystems.
Steve Truebner | Account Manager (Philips Lighting)
Stevehasspent20yearsworkinginboththepublicandprivatesector‐resultinginakeeninsightintocomplexpublicinfrastructureprojects.SincejoiningPhilipsis2014,hehasbeencloselyinvolvedintheprospectoftheChicagostreetlightingenhancement,withimportantknowledgeofthehistoryandcomplexitiesoftheexistingsystem.StevewillleadthePhilipsLightingteamandisresponsiblefor100%customersatisfaction.
Rob Mitchell| Smart Lighting – Systems Expert (Philips Lighting)
RobjoinedPhilipsGlobalSystemsin2012intherollofbusinessdevelopmentmanagerandsystemexpertforsmartpubliclightingmegaprojectsacrosstheAmericas.Inthistime,hehashaddirectinvolvementinthecompany’ssuccessinwinninganddeliveringtheCityTouchSystemintocitieslikeToronto,LosAngeles,RioDeJaneiro&BuenosAires.
FortheCityofChicago,Mitchell’sexperiencewillbeusedtoensuretheSmartLightingSystemisappliedfast,accuratelyandsuchaswaytomaximizethebenefitstowardstheCity,whilstreducingriskandcomplexityforallstakeholders.
Steve Cassens | Project Manager (Philips Lighting)
StevehasadistinguishedcareerinChicago,managingmanyofPhilipsstreetlightingprojectsacrossthecountry.HewillserveastheprimaryleadforPhilipsLightingensuringasmoothproductsupplyprocess,productqualitycontrol,CityTouchLMSinstallationandcommissioning.HewillalsobetheprimarysupportandtrainingleadforChicagostakeholdersusingCityTouchLMS.
Meena Kapadia | Asset Condition Assessment Manager (Black & Veatch)
MeenaisaProjectManagerinBlack&Veatch’sChicagoHeadquarterswithextensiveknowledgemanagingwirelessandmicrowavenetworks.SheisreadytobringtheCityherexperiencemanagingengineering,constructionandleadingassetconditionassessmentteamsinmultiplemarketswithinthetelecomindustry.
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Lise Helene | Asset Condition Assessment Lead (Milhouse Engineering)
Liseisanexperiencedstructuralengineerandprojectleader.Shehasdesignedandmanagedlargescaleinfrastructureprojects,aswellasbuildingrehabilitationprojects.Shehasservedasamanagerofforensicinvestigation,analysis,design,andrepairofbothhigh‐riseandmid‐risebuildingenvelopes,bridgestructures,androadwaystructures.TotheChicagoproject,shewillbringexcellentprojectmanagementskillswithanexpertiseinimprovingandstreamliningprocesses.Sheinstillsstrongcommunicationbetweenteammemberstoavoidcostlytimeandmonetarymistakes,andisknownasatrustedandreliablemanager,withastrongworkethicandtheabilitytoidentifyproblemsandprovidesolutions.Javier Cabrera | Project Controls / Accounting Manager (Black & Veatch)
Javierbringstothisprojectmorethan20yearsofexperienceinleadingprojectcontrolsandaccountingeffortsforlargescaleEngineeringandConstructionprojects.Javierhashands‐onknowledgeofprojectmanagementprocessesontelecom,mining,pharmaceutical,industrial,residentialandcommercialprojects.HiscareerhasledhimtoworkonConstructionProjectsinEasternEurope,Australia,NorthAmericaandtheCaribbean.HeisproficientinPrimaveraEnterprise(P6),SAP,Oracle,andpersonalcomputerplatformsaswellassoftwareanddatabasemanagement.Heiseffectiveindeveloping,implementingandmanagingprogramsandhasexperienceonbothexecutionandbusinessmanagement.JavierisfluentinbothwrittenandspokenEnglishandSpanish.
Mike Schmuhl| Public Relations/Outreach (270 Strategies)
Mike,VicePresidentwith270Strategies,leadsthecompany’sEngagementTeaminChicagoandadvisesmanycivic,organizedlaborandeducationclientsacrossthecountry.InChicago,hehasworkedwithalocalcharterschoolnetworkontheirneighborhoodexpansioneffortsandadvisedaMidwestenvironmentalnon‐profitonhowtobetterconnectwithsupportersontheground.MikeisamemberoftheChicagoCouncilonGlobalAffairsandbringstothisprojectvastexperienceincivicengagement.
Kelly Gallagher | Warehousing/Logistics/Recycling and Disposal (Everlights)
KellyGallagherstartedEverLights,Inc.over20yearsagoasafluorescentlampandballastrecyclingcompany.Shecontinuestogrowhercompanywithherinitialvision:tocreateacompanythatwouldhelpprotecttheenvironmentwhilealsocreatingemploymentopportunitiesforwomenandminorities.Kellyandherteamwillensuresuccessonthisprojectthroughproducttracking,warehousingandlogistics,anddisposalandrecyclingoffixtures.Chris Payne | Installation / Construction Operations Manager (Black & Veatch)
Chrisbringsover25yearsofmanagementexperienceintheelectricalconstructionIndustryandwillmanageallaspectsofBVCIconstructionoperationsfortheChicagoproject.HehasbeenresponsibleforoversightforprojectsincludingTelecommunications,IndustrialElectrical,OverheadandUndergroundTransmissionLines,SubstationsandHVDCconverterstationsthrough500kV.Currently,ChrisisassignedtoB&V’sConstructionandProcurementDivisionfunctioningastheBlack&VeatchConstructionInc.(BVCI)OperationsManagersupportingtheBlack&VeatchPowerDelivery,TelecommunicationsandSmartIntegratedInfrastructurebusinesslines.
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1.3.3 APPROACH TO PERFORMING THE WORK
Toachieveprojectgoals,theProjectwilleffectivelydeliverthefourmajorelementsbelow.
AssetConditionAssessmentBlack&VeatchwilloverseetheAssetConditionAssessmentbutthebulkoftheon‐siteworkfortheAssetConditionAssessmentwillbeperformedbyMilhouseEngineeringandrecruitedyoungprofessionalsfromtheCareer&TechnicalEducationProgramandaconstructiontechnologytrainingprogramfromtheCityCollegesofChicago.
Black&VeatchwillutilizetheSEKOIAsoftwaretool(Asset360)tomanagetheAssessmentandmonitorandreportprogress.Assessorswillhavegeographicallypre‐assignedareasinadvanceofeachdaythatwillbegeneratedbytheSEKOIAsoftwaretool.TheAssessorswillbetrainedbyBlack&VeatchandMilhouseEngineeringandwillbeequippedwithatabletwithWi‐Fi/cellularabilities.Thetabletswillbepre‐loadedwithsoftwarethatsyncswithSEKOIAandthetabletwillsyncwithSEKOIAat3ameverynight.Eachtabletwillbeprovidedwithapre‐loadeddataformforeachassetthatcontains:
“KnownInformation”alreadypopulatedinformandtobeverified Containsblankcellswhere“NeededInformation”istobepopulated
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TheAssessorwillobserveandevaluatetheasset,completethesoftwareform,andtakephotographsofeachpole/asset.TheAssessorwillinitiatetheGeo‐Stampfeaturewhiletakingthefollowingphotographsofeachpole:
Photostakenfrom4views(N,S,E,andWforexample) 1photocapturingtheentirestructure Numerouszoomedphotosofobservedstructuralissues,corrosionorother
issues.TheCityofChicagowillbeabletomonitorAssessmentprogressdailythroughtheSEKOIAsoftwaredashboard.
LEDConversionPhilipsLightingwillprovideboththeluminairesandtheLMSfortheCityofChicago.PhilipsisoneofthelargestandmostrecognizablenamesinlightingandprovidestheCityTouchLMS,whichwillgivetheCityofChicagototalcontrolovertheircitystreetlights.TheCityTouchLMSprovidesanodeoneachluminairethatallowsforconnectionofeachlightfixturetothecontrolssystemviaanode(cellularconnection).Thisallowsforaverysimpleinstallationwithouttheneedforameshnetworktobedeployed.TheCityTouchLMSsystemcommunicatesovertheexistingcellularnetworkandisnotsubjecttointerferenceandfrozennodeissuestypicalinmeshnetworkdeployments.
AlthoughPhilipsisprovidingtheluminairesandLMSequipment,Black&VeatchisworkingwithEverLights,Inc.,alocal,WBEdistribution/warehousing/logisticscompanytoreceive,inventoryanddistributetheluminairestoourfleetofMBEandWBEinstallationcontractors.
BothEverLights’andtheinstaller’sinventorycontrolplanswillbereviewed,approvedandmonitoredbyBlack&Veatch.
InstallationContractorswillreceivematerialandupdatethestatusofeachlightwithintheSEKOIAsoftwarewhentheinstallationiscomplete.SEKOIAwillthenreflectthestatusoftheluminairesfromthefactory,distribution,receipt,installation
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statusandnetworkcommissioningprovidingtheprojectteamandtheCityrealtimefeedbackatagranularlevelandwithaccompanyingdashboardsandormapstoprovidevisualperspectiveontheentireproject’sstatusona“live”ordaytodaybasis.
Black&Veatchplanstoworkwiththefour(4)localMBE/WBEinstallationcontractors.WewillspreadtheinstallationresponsibilitiesacrossmanyqualifiedandexperiencedMBEandWBEinstallationcontractors.EachoftheseContractorswillallocateupto4or5two‐mancrewsforthisproject.ThisallowseachMBE/WBEsubcontractortoparticipateasteadyandpredictablerateforthisprojectyetdoesnotcreatearesourceproblemfortheircompany.EachoftheseContractorsiseasilyabletoassign3or4crewstothisprojectfortheentireprojecttermwithoutimpactontheirabilitytoperformadditionalunrelatedwork.
TargetedInfrastructureStabilizationRepairsAssoonaspractical,basedonexistingdataandinformationgatheredthroughtheAssetConditionAssessment,theCitywillissueaWorkOrdertoBlack&VeatchrelatingtoinfrastructurestabilizationrepairworkitemstobecompletedinYear1.
Black&Veatchwillworktoperformthestreetlightreplacementpolesandwiringwiththefour(4)localMBE/WBEInstallationContractors(QuantumCrossings,TaylorElectric,CityLightsandEvansElectric).
LightingManagementSystem(LMS)TheCityTouchLMSwillbeprovidedbyPhilipsLighting.Basedonthepre‐RFPlightingdatabaseprovidedbytheCitytheChicagoCityTouchplatformisalreadylive.
CityTouch LMS Data Migration
TheCity,ChicagoDepartmentofTransportationandParkscaneasilymigrateitsexistingdatafromitscurrentstreetlightsdatabasetotheCityTouchplatformusingaPhilips‐providedtemplate.ToproperlyimportdataintoCityTouch,thedatawillneedtobeorganizedintothetemplateformat.Mostcitiesweworkwithhavefieldsthatinclude,butarenotlimitedto:poletype,poleheight,polenumber,polelocation,fixturetype,manufacturer,wattage,driverinformation,circuitinformation,GPScoordinatesandgroupinginformation.
TheCitycanprovideasmuchdataastheywant,itsimplyneedstobeformattedintothespreadsheettemplate.
ThestreetlightinventoryinformationthatwasprovidedinwiththeRFPhasbeenuploadedtotheChicagoCityTouchsightasademonstrationofhoweasyitwas.WewillbegintoworkwiththeCityfollowingawardsotheycanbegintoprepareexistingdatatobecutandpasteintothetemplateforimport.
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Figure 4: Above is a screenshot of the CityTouch LMS and the City of Chicago. The yellow dots represent the streetlights located throughout the City. The bottom third of the screen gives the owner of the system full analytics and control of the streetlights ranging from all the Wards to a single streetlight at any time of the day.
DependingontheamountandcomplexityofdatatheCitywouldliketomigrate,weenvisionthisprocesstaking3‐6weeks.OurofferedIntegrationServiceswillbeprimarilyfocusedonsupportingintegrationof311andtheWorkOrderManagementSystem,butifnecessarytheCitycanalsoutilizeourprofessionalsupportservicesinthateffort.
CityTouch LMS Commissioning
TheCityTouchLMSisconnectiontothenetworkisautomaticandrequiresnofieldcommissioning.
Approximately30minutesafterthenodeisinstalledorpowered,itwillshowupintheCityTouchcloud‐basedplatform.SinceCityTouchusesacellularnetworkitsconnectionisfastandeffective.GPScoordinatesbeginconfirmationthroughmultiplesatellitesalmostimmediately.
UnliketraditionalRFmeshsystems,theCityTouchLMSeliminatestheneedforacomplicatednetworkofsegmentcontrollers,modemsandfieldcommissioning.Italsoeradicatesconnectivityissuesduetounlicensedbandwidthobstructioncausedbytrees,newbuildingsoranotherinterferingdevice.
Becausetherewillbefour(4)localcontractors,installingapproximately1,500connectedluminairesperweek,PhilipsisdedicatingaCityTouchprofessionaltosupportthesmoothinstallationontheLMS.
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Eachdaythisindividualwillberesponsibleforvalidatingtheinstallationandconnectivityofthepriordaysinstalledfixtures.Thatindividualcanconfirmthattheappropriatefixturewasinstalled,iscommunicatingandispopulatedwiththecorrectfixtureinformation–thathasalreadybeenuploadedtosystemthroughthedatamigrationprocess.
Thisprocesstakesonlyafewminutesperfixture,butplaysanimportantroleinthetransitionofawell‐organizedandaccuratesystemtotheCity.Ifthereisanyissuewiththepriordays’installation,theCitycancontactourinstallteamwhoisstillintheneighborhoodandrequestanimmediateservice.
ThissameprofessionalwillalsobetheprimarypointofcontactforCDOTusersforsupportandtraining.ThecombinationofCityTouchLMSknowledgepairedwithanintimateunderstandingoftheinstallationprocessandlightingconfigurationmakesthisindividualavaluablecomponentoftheCityTouchLMSoffering.
ThisallpartoftheefforttosimplifyconnectedstreetlightingfortheCity.
CityTouch LMS Training
TrainingfortheCityTouchLMSwillbetailoredtomeettheneedstotheChicagoDepartmentofTransportationandthepersonnelthatwillbedirectlyinterfacingwiththeCityTouchLMS.PhilipshasincludedinthecostofthesystemadedicatedindividualthatwillbeworkingeachdayintheChicagoCityTouchsystemtoinsureasmoothinstallationandtransitiontotheCity.ThisindividualwillalsobetheprimarytrainerforChicagoemployeesandavailableforquestionsandsupport.
Asforatrainingprogram,werecommendeda4sessiontrainingpackageallinthefirstphaseofinstallation.Thetwosessionsfortheprimaryusersofthesystem.Thesecondtwosessionswouldalsoincludetheprimaryusers,butalsoexpandtothefieldemployeesthatwillbeusingtheWorkFlowmobileapp.
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ThefollowinggraphicoutlinesthebasicflowoftrainingwerecommendinYear1.
CDOTuserswillbeprovidedmaterialsandshortvideosdemonstratingbasictasksandFAQ’s,inordertosupporttheirtrainingandserveasreferenceinformation.TheCityTouchLMSHelpMenuhasalsoprovenahighlyaccessiblerefresherforduringandaftertraining.
Asusersneedindividualsupport,theywillalsobeabletocontactthesameindividualthatwillbesupportingthedaytodayinstallationofthesystem.SinceitispossiblethatCDOTemployeescouldalsobeinstallingCityTouchLMSnodesastheyproceedwiththeirownmaintenancework,thisopenlineofdiscussionwillbeimportantforbothparties.
DedicatedPhilipsprofessionaltoprovidetrainingandsupportforChicagoproject
• CityTouch Introduction:Immediatelyfollowingcontractaward,wewouldsetupanintroductorysessionforappropriatepersonnel.Thiswouldalsobeserveastheinitialdiscussionfor311andWorkOrderManagmentintergration•Session1:FullDayTrainingforCDOTprimaryusersofCityTouch.Userswillhaveloginsandbeliveinsoftwareforintroductionandfulltutorialofsystemcapabilities•Session2:FullDayFollowUpSessionforprimaryusers.Thisfollowsa2‐3weekperiodthatuserscanexploreCityTouch,allowingthetrainingtogoinmoredetail•Session3:FullDaySessionforCDOTstaffthatareusingthemobileWorkFlowapp.ThiswouldalsoincludeprimaryusersfromCDOT.•Session4:HalfDayfollow‐upsessionformobileappandprimaryusers.
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1.3.4 APPROACH TO PROJECT PHASING
BasedontheworktheCityofChicagohasalreadyundertakentodocumentandupgradethelightinginfrastructureandaftercarefulreviewoftheRFPcombinedwithknowledgethatwehavegainedoverthepasttwoyearsthroughtheRFIandRFQprocess,ourteamacknowledgesthatthereissubstantialinventoryofconversionreadylights.OurplanistocoordinatewiththeCityandthelocalWardstoidentifytheseconversionreadyareaswhichwillhavethemostcommunityimpactintermsofpublicsafety,qualityoflife,andbetter,morereliablepublicservice.BecauseoftheuniquevaluepropositionofthePhilipsCityTouchLMSsystemthesecanbegeographicallydiverseareasandtheycanbestartedinparallelondayone.Thereisnoneedfornetworkplanning,designandinstallation.TheCityTouchLMSsystemleveragestheexistingcellularnetworkandcanbeturnedupwhereverthecitydeemsthehighestvalue.
AllassessmentdataandcircuitverificationanddocumentationwillbepopulatedinBlack&Veatch’sSEKOIAtoolandwillalsobepushedtothePhilipsCityTouchLMSsystemviaAPI.AlllightingattributeswillbeautomaticallypopulatedintheCityTouchLMSsystem.
TheBlack&VeatchteamwouldliketoworkwithCDOTtoprovideaninventoryoftheLEDfixturesandcontrolnodessoanyrepairworkperformedbyCDOTcanfurtherspeedtheSmartLightingproject.Again,duetotheuseofcellulartechnologyincombinationwithacloudbasedLMSanylightinthecitycanbeconvertedatanytimetoafullycontrollableLEDfixture.EnablingCDOTtoperformrepairswiththenewfixturesandcontrolsmaximizescosteffectivenessandacceleratesthecity’smoveawayfromlegacylightingtechnologyandinventory.
Theinfrastructurestabilizationcomponenthastwosub‐elementsandtheBlack&Veatchteamcanassistinacceleratingbothtasksandperformingworkinparallel.Thefirstelementinthecriticalpathoftheinfrastructurestabilizationrepairsistheassessmentofall248,000poles.Black&VeatchunderstandsandcansupporttheassessmentofthePhase1infrastructurein120calendardaysandtheentire lighting infrastructurein300calendardays.Throughtheuseofnumerousassessmentteamsandmobiletechnologywecanworkinparallelacrossmultiplegeographicareas.TheBlack&VeatchSEKOIAtoolwillbeleveragedfornearreal‐timereportingofprogressandwillmaintainthedatabaseofassessmentdata.
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ThisdatabasewillthenbelinkedwiththePhilipsCityTouchLMSsoalldatacanexistinasinglesystemofrecord.
WhileweexpectthecityalreadyhasaprioritizedplanforallphaseswewouldliketocontinuetoworkwiththeCityandthelocalWardstovalidateweareprioritizingthemostcriticalareasfirst.Webelievethisisimportantinourplanningasthesecriticalareasmayrequirethemostworktostabilizeandweanticipatetheymayalsoresultinthehighestpublicbenefittogetcompletedquickly.
ThroughthecourseoftheAssetConditionAssessmenttherewillbelocationsidentifiedthatarecriticalinnatureandthereforeshouldbestabilizedasquicklyaspossible.Akeytothesuccessofthisprojectisacceleratingthework,especiallyinareasinneedofrepair.
BecausetheCityTouchLMSisacloud‐basedSoftwareasaServiceplatformusedtosecurelyhostmultiplemunicipalitiesthefoundationalsystemisalreadyinplace.FurtheracceleratingtheschedulefortheCityofChicagoisthefactthatyourexistingdatabasefromthepre‐RFPphasehasalreadybeenfullypopulatedandtheChicagoCityTouchplatformisreadytoacceptthefirstconnectednode.AscontrolnodesaredeployedincombinationwiththeLEDconversionsallinformationisautomaticallypopulatedintothePhilipsCityTouchLMSandtheCitywillhaveimmediateabilitytocontrolthenodes.
1.3.5 SCHEDULE MILESTONES
BelowarethekeyprojectmilestonesfromtheperspectiveoftheBlack&VeatchandPhilipsTeam:
Project Management Organization
♦ ProjectAward♦ ProjectPlanningPhase♦ ProjectMobilizationCompletionDate♦ CityIssuesWorkOrderRelease‐AssetConditionAssessmentPhase♦ CityBeginsWorkOrderReleases‐LEDFixtureConversion‐PhaseI♦ CityBeginsWorkOrderReleases‐LEDFixtureConversion‐PhaseII♦ CityBeginsWorkOrderReleases‐LEDFixtureConversion‐PhaseIII♦ CityBeginsWorkOrderReleases‐LEDFixtureConversion‐PhaseIV♦ CityBeginsWorkOrderReleases‐InfrastructureStabilization&Repairs‐PhaseI♦ CityBeginsWorkOrderReleases‐InfrastructureStabilization&Repairs‐Phase
II♦ CityBeginsWorkOrderReleases‐InfrastructureStabilization&Repairs‐Phase
III♦ CityBeginsWorkOrderReleases‐InfrastructureStabilization&Repairs‐Phase
IV♦ RequiredSubstantialCompletionFinishDate
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♦ TargetedDC&CCompletionFinishDate
Asset Condition Assessment Milestones: Start/Finish (300 Day Duration)
♦ AssetConditionAssessmentPhase
Infrastructure Stabilization & Repairs Milestones: Start/Finish (Phase = 1 Year Duration)
♦ InfrastructureStabilization&Repairs‐PhaseI♦ InfrastructureStabilization&Repairs‐PhaseII♦ InfrastructureStabilization&Repairs‐PhaseIII♦ InfrastructureStabilization&Repairs‐PhaseIV
LED Fixture Conversion Milestones: Start/Finish (Phase = 1 Year Duration)
♦ Procurement&Distribution‐PhaseI♦ LEDFixtureConversion‐PhaseI♦ Procurement&Distribution‐PhaseII♦ LEDFixtureConversion‐PhaseII♦ Procurement&Distribution‐PhaseIII♦ LEDFixtureConversion‐PhaseIII♦ Procurement&Distribution‐PhaseIV♦ LEDFixtureConversion‐PhaseIV
Control Node Activation Milestones: Start/Finish (Phase = 1 Year Duration)
♦ ControlNodeActivation‐PhaseI♦ ControlNodeActivation‐PhaseII♦ ControlNodeActivation‐PhaseIII♦ ControlNodeActivation‐PhaseIV
Documentation, Commissioning & Closeout Milestones: Start/Finish
Documentation,Commissioning&Closeout
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1.3.6 PROGRESS REPORTING
Real‐timeprogressreportingwillbeavailablethroughtheBlack&VeatchSEKOIAtool.Ourteamwillprovidecredentialstoidentifiedcitypersonnelwhowillbeabletoaccessthetoolandseeinreal‐timethestatusoftheproject.Assessmentandinstallationdatawillbepopulatedonmobiledevicesperlocationthroughoutthedaywithatleastdailyuploadstoacentralizedcloud‐baseddatabase.InadditiontheSEKOIAtoolwillbelinkedviaAPItothePhilipsCityTouchtoolprovidingreal‐timeactivationnotice.
Thescreenshotbelowshowscolor‐codedconcentricringsprovidingthestatusforeachofthemajortasksandcanbecustomizedtomeetthereportingneedsoftheCity.
Inadditiontothereal‐timeprogressreportingwewillcontinuetoprovideregularcommunicationtoavarietyofcityaudiencesasdiscussedintheCommunicationsandCoordinationsection.
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1.3.7 PROJECT MANAGEMENT PLAN
OneoftheuniquevaluesofworkingwithBlack&VeatchConstruction,Inc.isthatyougainthefullcapabilitiesofaleadinginternationalconsultingandconstructionmanagementfirmthatalsoself‐executeshundredsofconstructionprojectseveryyear.Becauseofthis,wecanprovideaworld‐classProjectManagementOrganization(PMO)withover100yearsofcompanysuccessandexperienceasthecornerstoneofourteam’sfoundation.OurunmatchedPMOprovidesauniversalapproachtoprojectmanagementbyutilizingindustrybestpracticesandstandards,whichseamlesslytranslatefromprojecttoproject.Additionally,wecombineallofthiswithprovenandsophisticatedtoolstodeliverthelevelofcontrolrequiredtomanageaprojectofthissignificance.
OurapproachtomeetingandexceedingtheCity’sobjectivesandexpectationsincludesaprovenPMOteam.TheBlack&VeatchPMOwillbecomposedoflongstanding,full‐timeprofessionalsthathavealreadydeliveredsimilarprojectstogether.Theexperienceourteamalreadyhasworkingtogetherwilleliminatetheschedule‐consuminglearningcurvesthatotherswillfaceinrampingup.
Tosuccessfullymanageaproject,agreatdealofcontrolmustbeinplaceinordertodeterminetheoutcomeandresultseffectively.OurPMOwillconsistofproperProjectControlssystemsandreportingstructures.OurProjectControlsprocessesandtoolsprovidethemeanstoincorporatetheobjectiveoftheprojectplanning
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processintotheprojectexecutionplan.Assuch,wewillbringtoyouaprovenproject‐specificProjectManagementPlan(PMP).
ProjectReportingSystems
TheCityshouldtakegreatcomfortinknowingthatourProjectControlsteamhassignificantexperiencemanagingpastprojectsofthisvolumeandcomplexity.Inthat,ourpastexperienceshaveaffordedustheopportunitytodevelopspecifictools,methods,andprocessesforplanningandtrackingmassiveassetquantitiesoverlargegeographicalareas.Becauseofthisdevelopment,Black&VeatchwillselectthebestprojecttoolsbasedontheSmartLightingprojectgoalsandcontractualrequirements.Wewillthencustomizeandtailorourprocessesandtoolstospecificallyaddressalltheplanning,trackingandreportingelementsacrosstheprojecttoensurepropermonitoring,controlandsuccess.
OurPMOrealizesthateachprojectimposesuniquereportingrequirements.Toalignthoserequirementswithpropercontrol,wewillidentifyanddefinetheCityofChicago’sneedsduringtheprojectplanningandsetupphase.OurProjectControlsteamwillberesponsibleformonitoringandreportingtheoverallproject,aswellasidentifyingandmitigatingriskandinformingtheCitywhenappropriate.
ReportingObjectives
Providethedirectionandhealthmetricsoftheproject Avoidsurprisessurroundingmajorevents Striveforpredictabilityoftheoutcome
Ourreportingapproachcentralizesourfocusonthelevelofdetailrequired,basedonthedatawearecollecting.FortheSmartLightingproject,weproposethefollowingthree‐tieredreportingstructure:
High‐LevelReports:o DashboardReporto SummaryLevelSchedule
DetailedReports:o DetailSchedule
CriticalPath Look‐Ahead EquipmentandInstallation ResourceAllocation
o StaffingPlanso ProjectCostatComplete(PCC)o ProgressandPerformanceo InstalledQuantitieso EstimatesatComplete(EAC)Variances
Logs/DailyReports:o SubcontractorsDaily
High‐Level
Detailed
Logs
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o EventLogso IssuesandConcernsLogo ValueEngineering/ConstructionLogo ChangeManagementLog
FortheSmartLightingproject,wewillalsoproposeamonthlymanagementreportingstructure.Wefeelthisfrequencylevelshouldprovidemeaningfulenoughinformationtoouraudienceinordertokeeptightcontroloftheexecutionexpectations.
OurPMOwilluseSEKOIA,acloud‐basedmanagementandstatustoolasournear‐real‐timeelectronicreportingsystem.SEKOIAwillmeetallrequirementsoftheSmartLightingproject,whileautomatingandreducingmuchofthedailyengineeringandconstructionpaperworkwitnessedinthepast.Itwillalsohouseallpertinentinformation,workflows,anddocuments/recordsinsupportofarigorousandtraceableDocumentManagementprocess.DailyreportingwillbesourcedfromtheSEKOIAsoftwareandwillsatisfymostoftheincrementalreportingin‐betweenthescheduledmonthlymanagementreporting.
UsingSEKOIAwillprovideanongoingdailyvisibilityintotheCity’sproject.ItwillalsosupportenhancedcollaborationandimprovedcommunicationofthePMO’sexpectationstothesubcontractorsandthefieldprofessionals.
Projectreportingisoftenviewedasinternalusageonly.Whereaswithpublicawareness,theirbuy‐inandsupportbeingakeyobjectiveofthisproject,thenear‐real‐timefunctionalityofSEKOIApresentsasignificantvalue‐addinthisarenaaswell.ThegeneralpubliccanbeinformedofSmartLightingworkastheCity’steamseesfit.Inthat,SEKOIAwillfacilitateeasyassemblyofimportantinformationtobesharedwiththepublic,suchaslocalmeetings,areasofplannedworkoraplannedstreetworkaroundforexample.
OurprimaryProjectControlsteam’sreportingfunctionwillbetomonitorandinformstakeholdersoftheprogress,duration,scopeandbudgetoftheprojecttoensurethatitison‐trackandmeetingexpectations.
ObjectivesoftheProjectControlsTeam:
Integrateplanned,forecast,andactualdataforcost,progress,andscheduleinformationagainsttheagreedprojectbaseline
ProvideBlack&VeatchandtheCityofChicagowithcredible,responsivescheduleandbudgetstatusandareliableanalysisandforecastingprocessthatidentifiespossiblevariancesfromtheprojectbaseline
Analyzeeventsastheyoccurandprovideinformationthatfacilitatesimmediatecorrectiveaction
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FunctionsoftheProjectControlsTeam
FacilitatePlanning(Establish)o Deliverableso Toolso Softwareo Procedureo Functionso ReportsandDetailLevelo Formatso ProgressMetricso InterfacingNeeds
CreateBaselineSchedule ManageandControltheExecutionSchedule
o ProduceLook‐AheadReportso ProduceCompletionPercentagesandReportso ProduceCriticalPathReports
PerformInstalledQuantityTrackingandAnalysis PerformEarnedValueManagement(EVM) ProduceCompletionReports ProduceProjectStatusReports ProducePlannedvs.ActualForecastCompletionReports PerformVendorandSubcontractorAnalysis PerformRiskManagement PerformScopeandChangeManagement ProduceProgress&PerformanceReports
Ourcurrentindustryculturedemandsaccurateanalysisofforecastto‐goamounts–withresourcesbeingaprimaryfocus.Inthat,weareveryexperiencedinresourceplanningandweclearlyunderstandthatthegreatestopportunityforcontrolistomanagethoseresourcesforcurrentandfutureactivities.TheSmartLightingprojectwillrequiresignificantfocusanddetailsurroundingresources.Successinthisprojectwillcomefromsubstantialexperienceinresourceplanningcapacities.OurProjectControlsteamwillbringtheappropriatelevelofresourceplanningandreportingtothetabletoensuresuccessfortheCity.
Ifawardedtheproject,theCityofChicagoshouldfeelsecurewithalllevelsofBlack&Veatch’splanningandreportingcapabilities.OurcommitmenttoprovideallstakeholdersmeaningfulandrealisticprojectdatatosupporttheexecutionoftheSmartLightingprojectwillnotbesurpassed.
RiskMitigationPlan
Varyingdegreesofriskarepresentinallprojectsandcanhaveapositiveornegativeeffectontheproject’sobjectives.Becauseriskisanuncertainevent,thosecompanieswithsignificantexperienceidentifyingrisk,willtypicallyhavethebestmitigationmethods.WithBlack&Veatch’sworld‐classPMOteam,youwillreceivejustthat–
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experiencethatallowsustoidentifyandmitigateprojectrisk.Unfortunately,someriskisunavoidable,butthekeytonavigatingavoidableriskhingesuponareliablemethodologyforIdentifying,EvaluatingandMitigatingbasedonpre‐defined,rankedcriteria.OurdevelopmentoftheSmartLightingproject’sRiskMitigationPlanwillfollowthreebasicsteps:
1. IdentifyRisks–Determinetheprimaryriskstotheproject’sprogressanddocumenttheiruniquecharacteristics,sotheycanthenbeevaluatedandprioritized.
2. EvaluateandPrioritizeRisks–Assessthemagnitudeofriskthateachissueposestothesuccessfulimplementationofprojectactivities,rankingthemfromhighesttolowestaccordingtodefinedcriteria.
3. MitigatingRisk–Defineriskmitigationstrategiesforeach,implementthem,andthenmonitortheirlevelofsuccessthroughouttheprojecttoensuretheoptimalapproachhasbeenappliedandthateachriskisbeingsufficientlycontrolled.
ARiskRegisteristhetangibleoutputoftheIdentificationandEvaluationstepslistedabove.Itsummarizesandprioritizeseachpotentialriskbasedonitsfeatures(category,risklevel,manageability,etc…).Thisdetailedprocesssupportsthenextstep,developmentoftheProjectRiskMitigationPlan,whichestablishesandcommunicatesastrategytocontroleachrisk,assigningthepersonnelandidentifyingthesupportingtasksrequiredforeffectivecontrol.TheRiskMitigationPlanisthefinaloutputofthisplanningandcontrolstep,anditisupdatedmonthlytoreflectongoingevents,bothpositiveandnegative.
Black&Veatch’sRiskManagementcapabilitiesandprocessesarefullymatureandwilladdsignificantvaluetotheCityduringtheSmartLightingproject.Throughoutthelife‐cycleoftheproject,wewillidentify,evaluateandmitigateprojectriskinadvanceofoccurrencestotranslatethoseavoidancestoawinningmodelfortheCity.
ChangeManagementPlan
Noprojectofthismagnitudeproceedsfromstarttofinishwithoutencounteringsomechange,whethertomitigateariskortakeadvantageofanopportunity.Managingsuchchangesinthetiming,scopeorobjectivesofthisprojectthroughatraceableandprovenprocesswillbecentraltooursuccess.
Aswithallstepsofthisprojectapproach,ourmethodologyfordevelopingtherequiredproject‐specificScopeandChangeManagementPlan(SCMP)willfollowourQualityManagementSystem(QMS)processes.
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ActualchangewillbedocumentedandrecordedwithintheSEKOIAsoftwareasitisexperienced.Thechangewillthenbeassessedforimpactandcommunicatedtotheproperstakeholdersasappropriate.Changedocumentationisaleadingindicatortounderstandingaproject’scurrentposition.Sinceitoccursregularly,todocumentandmonitorchangeonlyallowsforbetterreporting,comprehensionandmanagementoftheproject.
ScheduleManagementPlan
TheBlack&VeatchPMOteam’smethodologyforScheduleManagementwillutilizePrimaveraP6schedulingsoftware(unlessrequestedotherwise).Uponprojectaward,ourPMOwillbuildfromthecurrentWorkBreakdownStructure(WBS)andMilestonesidentifiedintheearliersectionofthisproposaldocument(1.3.5ScheduleMilestones).
Usingourproposedexecutionscheduleasastartingpoint,afully‐detailedandenhancedcriticalpathmethod(CPM)schedulewillbedeveloped.Uponfullmaturationofthisproposedschedule,wewillthenseekapprovalfromtheCitytoputintoexecutionthisagreed‐uponbaselinescheduleforapplicablephasesofwork.OnceapprovedbytheCity,thisbaselineschedulewillberesource‐loadedandimplementedastheexecutionschedule.Additionally,itwillalsoserveasthebaselinetomeasuretheactualperformanceoftheSmartLightingprojectagainst.
Ourteamwillupdatetheexecutionschedulethroughoutthelife‐cycleoftheprojectutilizing(3)dedicatedfull‐timeProjectSchedulers.OurProjectSchedulerswillworkcloselywiththeSEKOIAsoftwaretorealizeactualprogresswithintheexecutionscheduleusingnear‐real‐timedatafromtheworkrecentlyperformed.Inadditiontoactualizationoftheschedule,theProjectSchedulerswillperformplanningandforecastingfunctionstoenhancethepredictabilityoftheSmartLightingproject.
OurPMOteamwillpresenttheexecutionscheduletostakeholderswithinmonthlyscheduledprojectstatusmeetings.Thereviewsoftheexecutionschedule,indicatingthecurrentprojectperformanceandprogress,willthenallowforaprovenlevelofcontrolnecessarytoensureasuccessfulmodelfortheCityofChicago.
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1.3.8 COMMUNICATION AND COORDINATION
InaccordancewithBlack&Veatch’sQualityManagementSystem,aProjectExecutionPlan(PEP)willbecreatedintheplanningphaseoftheSmartLightingproject.AsasubsetofthePEP,aCommunicationsManagementPlan(CMP)willbecraftedtooutlinethecommunicationexpectationsoftheproject.TheCMPwillbetheresponsibilityoftheProjectManager,whowilltakeaproactiveroleinensuringeffectivecommunicationsduringtheSmartLightingproject.OurCMPwillserveasaguideforcommunicationsthroughoutthelife‐cycleoftheprojectandwillbeupdatedascommunicationneedschange.Ourplanwillidentifyanddefinetherolesofprofessionalsinvolvedinthisproject.Itwillalsoincludeacommunicationsmatrix,whichwillbeaguideforconductingmeetings‐boththecommunicationsrulesandhowthemeetingswillbeconducted‐ensuringsuccessfulcollaboration.Inaddition,aprojectteamdirectorywillalsobecreatedtoprovidecontactinformationforallstakeholdersdirectlyengagedintheproject.Tofacilitateahealthycommunicationstream,wewillutilizemoderntoolsandtechnology,suchasaSharePointsiteandSEKOIA,asourmaincommunicationandcollaborationhubsthroughouttheSmartLightingproject.
Communication
Matrix
Objective of
Communication
Communication
Medium Frequency Audience Owner Deliverable Format
Project Kick‐off
Meeting
Introduce the project
team and the project.
Review project
objectives and
management approach.
Face to Face OnceProject Team
Stakeholders
Project
Manager
Agenda
Meeting Minutes
Soft copy archived at
project SharePoint
site and/or SEKOIA
database.
Project Team
Meetings
Review status of the
project with the team.
Face to Face
Conference CallWeekly Project Team
Project
Manager
Agenda
Meeting Minutes
Project Schedule
Soft copy archived at
project SharePoint
site and/or SEKOIA
database.
Technical
Meetings
Discuss and develop
technical solutions for
the project.
Face to Face
Conference Call
As
Needed
Project
Technical
Staff
Project
Manager
Technical
Lead
Agenda
Meeting Minutes
Soft copy archived at
project SharePoint
site and/or SEKOIA
database.
Monthly Project
Status Meetings
Report on the status of
the project to
management.
Face to Face
Conference CallMonthly PMO
Project
Manager
Agenda
Slide Updates
Meeting Minutes
Project Schedule
Soft copy archived at
project SharePoint
site and/or SEKOIA
database.
Project Status
Reports
Report the status of the
project including
activities, progress,
costs and issues.
SEKOIAMonthly
PMO
Project Team
Stakeholders
Project
Manager
Slide Updates
Project Schedule
Soft copy archived at
project SharePoint
site and/or SEKOIA
database.
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Uponprojectaward,aprojectkick‐offmeetingwilloccur.Thismeetingwillincludethefollowingleadership(ataminimum):
ProjectDirector ProjectBusinessManager ProjectManager ProjectControlsManager ProjectEngineeringManager ProjectSafetyManager ProjectQualityManager ConstructionManagers
Aswithmostprojectplans,flexibilityisessentialsincechanges(internal/external)mayoccurastheprojectprogresses.Thesechangesmaystemfromrevisionstopersonnel,scope,budget,orforotherunexpectedreasons.Additionally,updatesmayberequiredastheprojectmaturesandadditionalrequirementsareneededtosatisfystakeholders.TheprojectmanagerisresponsibleformanagingallproposedandapprovedchangestotheCMP.Oncethechangeisapproved,theprojectmanagerwillupdatetheplanandanysupportingdocumentationandwillthendistributetheupdatestotheprojectteamandallstakeholderseffected.Thismethodologyisconsistentwiththeproject’sQMSChangeManagementProcessandProcedureandensuresthatallprojectstakeholdersremainawareandinformedofanychangestocommunicationsmanagement.
Additionally,withtheimplementationofourSEKOIAtechnology,near‐real‐timecommunicationwilloccurthroughoutthelife‐cycleoftheproject.Thissophisticatedtechnologywillremovepreviousbarriers,whichwereoncepresentinthecommunicationarenaofpastprojects.Informationwillnowflowinaseamlessmanner,thusnegatingtheneedforclunky,ineffectivecommunicationprocessesofold.Stakeholderswiththepropercredentialswillbeabletoaccessinformation,communications,recordsandworkflows24/7.Communicationandinformationwillnolongerbealaboriousrequest,butratheraconvenienceforourstakeholders.
1.3.9 QUALITY MANAGEMENT PLAN
Black&VeatchConstruction,Inc.(BVCI)andPhilipsLightingcontinuouslymanageanddeliverqualityandcontrolusingourISOCertifiedQualityManagementSystems.Ourcertifiedsystemsareaconsolidationofbestpractices,policies,standardsandinstructionsemployedbyourcompaniesfromyearsofexperienceintheLighting,Utility,TelecommunicationsandSmartCityindustries.Ourcompaniesensurethateveryprojectandproductisachievedconsistentlywiththehighestlevelofqualityusinggoverningstandards.
BVCI’sprovenQualityManagementSystem(QMS)governsourprojectmanagementandservicesarenastoensurestandardizationandqualityineveryproject.OurQMSadaptstoindustrybestpracticesandevolvesbecauseweembracecontinualimprovementsdeliveredbyourprofessionalsandouryearsofexperience.Inturn,
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ourcontinualimprovementsincreaseprojecteffectivenessandclientsatisfaction,whileachievingbaselineschedulesanddrivingprojectcostsdown.
OuryearlyqualityresultswilldeliverthewinningmodeltheCityofChicagorequirestoaccomplishtheSmartLightingprojectsuccessfully.Ourcompany‐combinedqualityfocusfromproductmanufacturingallthewaytoinstallation,coupledwithourworld‐classprojectmanagement,willprovidetheCityyetanotheruniquedifferentiatorinanyworkweperform.
Quality Management System Structure
TheCityshouldhavegreatconfidenceinknowingBlack&Veatchwilldedicateafull‐timeQualityManagerthroughoutthelife‐cycleoftheSmartLightingproject.OursignificantlyexperiencedQualityManagerwillbeapartofourProjectManagementOrganization(PMO)andwillmanagetheproject’squalityplanning,executionandcloseoutphases.Mentionedthroughouttheupcomingqualitysection,theQualityManagerwillperformnumerousfunctionsintheirqualityassurancecapacity.
DuringtheplanningphaseoftheSmartLightingproject,BVCI’sQualityManagementSystemwillrequireourPMOtocraftaProjectExecutionPlan(PEP)withgreatdetailandintimacyinaccordancewiththerequirementsoftheprimecontract.ThePEPwilldefinetheproject’sscopeandestablishthemeanstoexecute,monitor,andcontroltheproject.ThePEPservesasthemaincommunicationvehicletoensurethateveryoneisawareandknowledgeableoftheproject’sobjectivesandhowtheywillbeaccomplished.
As a subset of thePEP, theQualityManager towill create aProjectQualityPlan(PQP)toestablishandcommunicatetheoverallqualityapproachoftheentire Smart Lighting project. The PQP will also include a quality plancoveringeachindividualscopelevelaswell.
InadditiontothePQP,ourQualityManagerwillcustomizeandincorporateaProjectQMSManual(PQM)forallprofessionalsengagedontheSmartLightingproject.ThePQMManualwillbethegoverningdocumentthatguidestheperformanceoftheproject’sprofessionalsinallareasofwork.
WithintheoverallPQM,subsetQMSManualswillalsobeproducedtoensureevenmoregranularquality‐safeguardsareinplace.EachdiscreteelementofscopeandspecializationwillreceiveatailoredQMSManualtocontrolqualityattheuserlevel.ProfessionalswillusetheirQMSManualasaguideandreferenceto
Black & Veatch has achieved ISO 9001:2008 certification in
the area of Telecommunications
engineering and deployment services. ISO is a globally recognized standard for
quality management systems that are maintained by the
International Organization for Standardization (ISO)
Black & Veatch is audited biannually by Det Norske Veritas (DNV) ‐ One of the world’s leading certification bodies with over 70,000 certificates worldwide
Philips has achieved ISO 14001 certification in
Environment Management System (EMS), which is a
globally recognized standard for environmental
management maintained by the International Organization for
Standardization (ISO). The standard is a systematic framework to manage the immediate and long term
environmental impacts of an organization's products, services and processes.
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assureadherencetospecifications,standards,policies,proceduresandapprovedtoolusageasoutlinedwithin.
AllprojectprofessionalswillhaveresponsibilitiesclearlycommunicatedanddefinedintheirQMSManual,thereforesettingexpectationsandupholdingrole‐transparency.Inthat,certainqualifiedprofessionalswillbeassignedtotrainnewprofessionalstotheproject.Inordertotrain,aprofessionalmustdemonstratealevelofcompetencyandknowledgesuitabletoexceedexpectationsinaspecifiedscope.Thesesameprofessionalswillalsorecommendenhancementstodrivecontinualimprovements,andparticipateinqualityprocessaudits.AlloftheseactivitieswillcontributetotheoverallhealthandsuccessoftheQualityManagementSystem.
Asaproductofourdetailedqualityassuranceprogram,projectrisksareproactivelyidentifiedandcontrolled.Ourearlyidentification(inadvanceofanoccurrence)andqualitycontrolintheplanningphasewillmanageprojectriskandisanothervalue‐addourQualityManagementSystemofferstheCityofChicago.
Quality Authority
Engineering,procurementandconstructionqualityassuranceactivitieswillbeperformedinaccordancewithproceduresoutlinedwithinourQMSPoliciesandProceduresManual.OurProjectManagerhasultimateresponsibilityforqualityassuranceofallaspectsoftheproject.AllofourdisciplineswilleachhaveanassignedDepartmentManagerwhoisresponsibleforthequalityassuranceoftheirunitandreporttotheProjectManager.OurQualityManagerwillworkwitheachDepartmentManagertoensurequalityprocessesandproceduresarecapturedaccuratelyandeffectivelytoachievethedesiredprojectqualitylevels.
Quality Reviews
InaccordancewithourQMS,allworkperformedontheSmartLightingprojectwillbesubjecttointernalaudits,reviewsandqualitymeasurementsstrategicallydesignedtodetermineconformance.ToensurethehealthofourQMS,audits,reviewsandqualitymeasurementsalsodeterminetheeffectivenessofoursystem,aswellasspotlightareasinneedofcontinualimprovement.
Asworkcompletes,recordsanddocumentation(tangibleanddigital)willbegeneratedthroughoutthelife‐cycleoftheSmartLightingproject.Theserecordsanddocumentationwilltypicallybeameanstomeasureprogressandperformance.Toensureproperqualityinthisarea,ourQMSwillrequireaReview,VerifyandValidateprocesssurroundinganyworkperformed.Theresultsofthisprocesswillbeimmediatelyevidentinourrecordsanddocumentation,astheworkoutputswill
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measuretheprocess’effectivenessitself.Thisthree‐stepqualityprocessoccursinallworkperformedbyBlack&Veatchandisthecornerstonemethodusedtocreatebusinessexcellence.
Asanassetachievesitsfinalcloseoutanddocumentationphase,anadditionalreviewoffinalservicerecordsanddocumentationwillverifythatrequirementshavebeencompletedwithnolessthansatisfactoryresultsrealized.Sincethecloseoutanddocumentationphasewilloccurfromtheonsetoftheprojectandcontinuethroughout,immediateresultswilldetermineperformanceofourimplementedQMS.DuetotheagilityandperformancestandardizationofourQMS,minoradjustmentscanbemadetocontrolandforecastresultstomeetorexceedtheexpectationsofourstakeholders.
Black&Veatch'sQMSprocessiscomprehensive.Inadditiontoourinternalprocesses,wewillalsoestablishaseriesofperiodicjointreviewswithCityRepresentativestoensureawell‐performingprojectandsatisfactionfromallofourstakeholders.
Quality Management Processes
TheProjectQualityPlanwillidentifyandaddress(ataminimum)thefollowing:
Specifiedclientqualityrequirements Developandmaintainspecificprojectcompliantdatabases Document control processes, in accordance with our QMS Records
ManagementProcedure Nonconformance identificationanddisposition, inaccordancewithourQMS
NonconformanceProcedureandQMSNonconformingProductProcedure Lessons Learned, in accordance with our QMS Continual Improvement
Procedure Corrective and preventive action process, in
accordance with our QMS Corrective/PreventiveActionProcedure
Auditing in accordance with our QMS AuditProcedure
Ourteam’sproprietarySEKOIAandCityTouchsoftware,alongwithourmobiletechnology,willsetBVCIandPhilipsapartfromthecompetitionwithinthequalityfield.Our“DocumentationinMotion”approachtotheproject’swork,governedbyourQualityManagementSystems,willensurethefollowingScopeprocessesandproceduresarefollowedtoachieveconsistentandcontinuousqualitylevelsfortheCity.
PEOPLE
PROCESS
TECHNOLOGY
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Asset Condition Assessment:
WiththesignificantamountofdatacapturedthroughoutthelifecycleoftheAssetConditionAssessment(ACA)phase,dataintegrityisakeyfocusbuiltintoBlack&Veatch’squalityplan.OurProjectQualityPlan(PQP)approachwillstaff(5)full‐timeQualityAssociates,whowillbesolelydedicatedtocontroldataduringtheACAphase.UsingourproprietarySEKOIAsoftware,theQualityAssociateswillReview,VerifyandValidatethepriorday’sdatacapture.Ifthereisanissuewiththedata,ourqualitycontrolprocesswillnotifythefieldprofessionals(whilestillintheadjacentneighborhood)tomakeareturntriptotheassettoReview,Verify,Validateandcorrectthedataifnecessary.ThisqualitycontrolprocesswillpromoteagreatercomfortlevelontheCity’spartwhenissuingworkordersfortheirStabilization&Repairsphase.ItwillalsotranslateintoagreaterlevelofassurancefortheCity’soverallassetinventoryattheendoftheSmartLightingproject.
DuetothesophisticatedfunctionalityofourproprietarySEKOIAsoftware,datawillbecapturednearreal‐time(wirelesssynctoourdatabase)whileinthefield.Therefore,ourqualitycontrolprocesscancorrectdataintegritywithina24hourperiod,whichalsotranslatesintomoretimelyandmeaningfulprogressreporting.
Infrastructure Stabilization & Repairs:
DuringtheInfrastructureStabilization&Repairs(IS&R)phase,ourConstructionandprocurementqualityassuranceactivitieswillbeinaccordancewiththeproceduresandprocessesoutlinedinourQualityManagementSystem.AconstructionandprocurementProjectQualityPlan(PQP)willbecreatedtohighlighttheproject‐specificqualityobjectives.OurconstructionPQPwillbeissuedandreviewedwithallcraftaspartofthepre‐constructioncoordinationmeetings.InadditiontothePQP,aQMSManualwillalsobeadministeredtothoseperformingthework.Toachievequalityobjectives,theconstructionandprocurementPQPandQMSManualwilloutlinethespecifications,methods,processesandprocedurestoensurethefollowing:
EquipmentandmaterialsconformtothePurchaseOrders Subcontractedworkisproperlyperformedandinspected Properdocumentationismaintained Properdisposalofanymaterials Testingisdoneproperlyandtestinstrumentsareproperlycalibrated Black&VeatchSafetyandSecurityProceduresarefollowed
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OurconstructionandprocurementPQPapproachwillstaff(2)full‐timeQualityConstructionManagers(QCM),whowillbesolelydedicatedtocontrolqualityduringtheStabilization&Repairsphases.TheQCM’srolewillbetoReview,VerifyandValidatethepriorday’sinstallations,aswellastheapplicablepoleandfixturedata/informationenteredintoourSEKOIAsoftware.Theywillalsoensurethehighestqualityintheprocurementofanymaterials,byfollowingprocessesandproceduresclearlydefinedinourPQPandQMSManual.
Becauseourqualityprocessisbuilttoidentifyissuesimmediately,aninstallationorprocurementissuewillbecorrectedquickly.Ifthereisanissuewithaninstallation,thecrew(whilestillintheadjacentneighborhood)willbenotifiedbytheQCMandcanmakeareturntriptotheassetinordertoReview,Verify,Validateandcorrectthesituationifnecessary.Thisqualitycontrolprocesswillnotonlyresultinmoreefficientinstallations,butitwillalsotranslateintomoretimelyandmeaningfulprogressreportingtotheCity.
LED Fixture Conversion:
DuringtheLEDFixtureConversion(LFC)phase,ourConstructionandprocurementqualityassuranceactivitieswillbeinaccordancewiththeproceduresandprocessesoutlinedinourQualityManagementSystem.AconstructionandprocurementProjectQualityPlan(PQP)willbecreatedtohighlighttheproject‐specificqualityobjectives.OurconstructionandprocurementPQPwillbeissuedandreviewedwithallsubcontractorsandvendorsaspartofthepre‐constructionandprocurementcoordinationmeetings.InadditiontothePQP,aQMSManualwillalsobeadministeredtothosecraftperformingthework.Toachieveourqualityobjectives,theconstructionandprocurementPQPandQMSManualwilloutlinethespecifications,methods,processesandprocedurestoensurethefollowing:
EquipmentandmaterialsconformtothePurchaseOrders Subcontractedworkisproperlyperformedandinspected Properdocumentationismaintained Properdisposalofanymaterials Testingisdoneproperlyandtestinstrumentsareproperlycalibrated Black&VeatchSafetyandSecurityProceduresarefollowed
LightingmaterialswillbeinaccordancewithPhilips’QualityManagementSystem.Philipswillprovidequalityassuranceprocessesandprocedurestomanageallpriorphases(production,packaging,andtransport)leadingtothelightingproduct’sinstallation.Toprovideadditionalproductqualityassurance,Philipsalsoconductsauditstoensurequalityproductionconformance.TheseauditsareconductedbyaPhilipsin‐houseauditororacertifiedauditingbody.Theycovertheentireproductionsite,notjusttheproductionlines.
Philips’qualityassurancesystemfurtherensurestheirproduct‐specificqualitythroughcertifiedtesting.Thistestingprovidesdocumentationandphotometricreportswhichincludes:
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Totallightoutput Luminousintensity
distribution
Colorcharacteristics Electricaldata Temperatureperformance
Ourteamswillalsoensurethatequipmentandmaterialreceiptconformtothepurchaseordersasspecified.Uponpurchase,allmaterialswillbeinspectedandvalidatedfortheircorrectdeliverylocations.Toensurethehighestqualitymeasuresareinplace,materialstobeusedintheprojectmaybesubmittedfortheCity’sreviewpriortothepurchaseorderissuance.
Asanadditionalqualityassurancecontrolforlightingmaterials,wewillalsooutfitourdistributionprofessionalswithtechnologytoscanthereceivedlightingmaterial’scoding.StatusinformationacquiredfromthisscanwillthenbesyncedtoourSEKOIAsystemforproperqualitycontrol.InadditiontoSEKOIA,Philips’trackingsystemwillalsobeupdatedtoprovideanadditionallayerofqualitycontrolaswell.
UponinstallationofaPhilipsfixtureandcontrolnodewithinthefield,useracceptancetesting(performancetest)willcompletewhenthenodesyncsandthestatusandfunctionalityofthefixturebecomesapparentwithinPhilipsCityTouchsoftware.IfthePhilipsfixtureisfoundtobenon‐operationalduetoapre‐existingproblem,aReview,VerificationandValidationprocesswilloccurtoestablishtheissueforlaterresolution.TheissuewillthenberecordedviaSEKOIAandcommunicatedtobeaddressedwithintheInfrastructureStabilization&RepairsphaseorwithinCDOT’smaintenancework.
Light Management System:
AscontrolnodesaredeployedincombinationwiththeLEDconversions,allinformationisautomaticallypopulatedintothePhilipsCityTouchLightManagementSystem(LMS)andtheCitywillhaveimmediateabilitytocontrolthosenodes.
Toprovideaduallayerofqualitycontrolinthisphase,theBlack&VeatchteamwillalsohaveadedicatedTechnicianperformingaReview,Verification,andValidationofallnodeleveldatainthePhilipsCityTouchLMS.ThisstatusdatawillalsobepresentwithintheSEKOIAsoftwaretofacilitateevengreateroverallmanagement,statusandprogressoftheproject.
Inconclusion,Black&VeatchandPhilips’levelofqualitycontrolwillresultintheprojectachievingthehighestexecutionstandards,subsequentlyresultinginenhancedvaluetoChicagobeyondjusttheSmartLightingproject.OurgoalisnotonlytoprovideaqualityprojecttoChicago,buttoalsoprovideaqualityculturetoChicago’ssubcontractors.Wewanttoelevateyoursubcontractorsandtheirprofessionalsinthequalityarena.Asabi‐productoftheSmartLightingproject,ashiftwillpotentiallyoccurtowardsincreasedqualityprocesses.Inaddition,ourqualitydocumentationcanbeeasilymodified,repackagedandusedforyearstocome.TheCitycanthenrequestqualitystandardsandprocessesofthislevelwithinfutureRFP’sandourteamofsubcontractorswillbeabletocomply.
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1.3.10 PROJECT SAFETY PLAN
Black&VeatchConstruction,Inc.(BVCI)takesastructured,comprehensiveapproachthatrequiressafeworkingmethodsandstrongsafetyconsciousnessbyallofouremployees,supervisors,contractors,andsuppliers.Ourmottois"Think,Plan,Act:ZeroIncidentsToday",meaningwetakeproactiveactioneachdaytoensurethesafetyofourselvesandthosearoundus.
Black&VeatchConstruction,Inc.(BVCI)isrecognizedgloballyforourrecord‐settingeffortsinmanagingallaspectsofsafetyandsecurity.Weinstilladeeply‐valuedsafetycultureinourprofessionals,clients,businesspartnersandcontractorsatprojectsites,officelocations,home,andwhiletraveling.Becausewepromotesafetyinallaspectsofourlives,wecontinuetohaveamongthelowestrecordableincidentratesofanypeerintheindustry.
OneoftheprimaryreasonsfortheBVCIandPhilipspartnershipisoursharedsafetyculturesacrosseachorganization.Togetherasaunifiedteam,webringanunmatchedfocusonsafetyattheforefrontofeverythingwedo.Asabi‐productofourstrongsafetycultures,moreefficientprojectprogresswillberealized,whichtranslatestoawinningmodelfortheCityofChicago.
1. Experience Modification Rates (EMR)
2. OSHA Recordable Incident Rates (RIR)
3. OSHA Lost Workday Case Incident Rates (LWCIR)
EMR EFFECTIVE B&V EMR RATE
2016 0.38
2015 0.39
2014 0.41
OSHA RIR EFFECTIVE B&V RIR RATE
2015 0.36
2014 0.37
2013 0.33
LWCIR EFFECTIVE B&V LWCIR RATE
2015 0.15
2014 0.20
2013 0.20
Means we take proactive action each day to ensure safety.
2015RECORDABLE‐INCIDENTRATE
U.S. Average: 3.70
Black & Veatch: 0.36
2015RECORDABLE‐DAYSAWAYFROMWORKRATE
U.S. Average: 1.60
Black & Veatch: 0.20
2015INDUSTRYAVERAGEEMRRATE
Industry Average: 1.00
Construction Industry Institute research is built into our safety policies and procedures.
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OneoftheprimaryreasonsBlack&Veatchregisterssuchadvantageoussafetyratesisdirectlytiedtoourqualitymanagement.Thereisastrongcorrelationbetweencompanieswithaprovenhistoryofstrongsafetyperformanceandanexcellentqualityprogram.Wefeelthiscorrelationisvalidatedbyourstrongprogramsineacharea.Providingaqualityproductthefirsttimeeliminatestheneedforre‐work.Re‐workre‐exposesindividualstopotentialhazardsonceagain.Ourapproachistodoitrightthefirsttimeandremovetheunnecessaryadditionalriskcausedbyre‐work.
ProjectSpecificSafetyPlan&Governance
TheprojectsafetyplanwillbebasedonBVCI’sLossControlManual(LCM),whichwillbeatailoreddocumentfortheCityofChicagoSmartLightingproject.TheLCMestablishesanadministrativestructureforprofessionalsandsubcontractorstoprovidethesafety,health,andsecurityofindividualsaffectedbywork‐relatedactivitiesandfortheprotectionoftheenvironmentandproperty.TheLCMprovidesconsistencyamongthevarioussubcontractors’individualscopesandisapointofreferenceforcompliance.BVCIwillmonitorandcontrolallteammember’sandthesubcontractors’conformancetotheLCM.Nonconformance,whilenotanticipated,willbecommunicatedwithanexpectationofimmediatecorrection.
InsupportoftheLCM,BVCIwillstaffafull‐timecertifiedSafetyManager,whichwillbethesinglepointofcontactresponsibleforallEnvironmental,Safety,HealthandSecurity(ESH&S)activitiesduringtheproject.TheSafetyManagerwillbeindependentoftheprojectteamandwillnotbeinfluencedbytheproject’sfinancialperformance,ortheschedule.TheSafetyManagerwillworkwithallperipheralstaff,ConstructionManagersandtheapprovedsubcontractorstodevelopandimplementacomprehensiveprojectsafetyprogram,whileensuringallstaffareequippedwiththesafetytrainingandmaterialsnecessarytomaintainprojectcompliance.BVCI’sSafetyManagerwillultimatelyberesponsibleforoverseeingandensuringadherenceandcompliancetotheBVCILCMandsafetyplans.
Inadditiontoafull‐timeSafetyManager,BVCIConstructionManagerswillalsohaveSafetyTrainingSupervisorcertifications(throughtheBoardofCertifiedSafetyProfessionals‐BCSP).BVCI’smulti‐tieredsafetymanagementapproachwillcultivateapropersafetyculturethroughoutthestaff,andondowntotheindividualsitelevel.
TheBVCIsafetyprogramwillalsofocusonproviding,developingandimprovingasafetyculturewithinoursubcontractor’sorganizations,whichwillbenefittheCityofChicagobeyondtheSmartLightingproject.Oursubcontractorswillberequiredtomaintainasafetyplanthatiscompliantwiththeoverallproject’ssafetyplanandwilladdressthefollowingataminimum:
Figure 5 ‐ BVCI’s industry leading corporate ESH&S program has achieved Recordable Incident Rates 10 times better than the U.S. national average and Days Away From Work rates are 8 times better than U.S. national average.
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Orientation
Training
PlanningtheWorkforSafeExecution
ToolBoxMeetings
All‐handsSafetyMeetings
PersonalProtectionEquipment(PPE)Requirements
CraftInvolvement
AccessSafety
SafeHousekeeping
MonitoringLeadingIndicators
UnsafeActsAwareness
ProjectSpecificSafetyandSecurity
AsaprimarygoaloftheCityofChicago’sRFP,andanend‐productoftheSmartLightingproject,theoverallsafetyfortheCity’sinhabitantsisvital.TheCityofChicagowillbeconfidentinknowingBVCI’svalueofourprofessional’ssafetyandsecuritywillalsobeparamountduringtheproject.Inaccordancewithoursafetyculture,wemustintimatelyunderstandtheenvironmentinwhichourprofessionalswork.Inthat,weutilizeresourcestoaccommodateoursafetyandsecurityplanningmeasures.
Toaddresssafetyandsecurity,wewillusevarioustoolstoassistthesafeplanningofourprojectwork.Inareaswithhighercrimeindexes,wewillcraftasecurityplantosuitthework.Forexample,oursecurityplanmayrequireasecurityguard(markedorunmarkeddependingonthescenario)embeddedwithinacrew.Asdemonstratedbelow(Figure8–CrimeMap),BVCIhastakenthenecessarymeanstoproactivelyunderstandandplanourapproachtosafetyandsecurity,whichwillbeacommonpracticeinallofourwork.
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Asanadditionalbuilt‐inlayerofsafety,whichispracticedthroughoutourorganization,BVCIwillalsoimplementthe“BuddySystem”forallprojectworkconductedinthefield.Allprofessionalswillworkwithoneadditionalprofessional(ataminimum)atalltimes.Thiscommitmentandapproachtosafetyisakeycontributortooursuperiorsafetyperformancemetricsovertheyears.
Inconclusion,BVCI’sapproachtosafetymanagementhasprovenverysuccessfulasspecifiedbyourexceptionalsafetystatistics.Weproactivelyfocusonprofessional’sbehaviorsastheleadingindicatorstoimprovesafety.Ourresultsclearlydemonstratethevalueofsafetyandhealthwithinourlives.ThesevaluesaresharedandupheldbetweenBVCIandPhilipsandaredeeplyembeddedwithinallofourprofessionals.
Figure 6 ‐ Crime Map ‐ BVCI has taken the necessary means to proactively understand and plan our approach to safety and security, which will be a common practice in all of our work.
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1.3.11 PROJECT MANAGEMENT, PROFIT, AND OVERHEAD MARKUP
Form 14: Additional Project Pricing
PROJECTMANAGEMENT,PROFIT,ANDOVERHEADMARKUP
PUBLICRELATIONSANDCOMMUNICATIONSHOURLYLABORRATESCHEDULE
ITEM # DESCRIPTION UNI
1 PROJECT MANAGEMENT, PROFIT, AND OVERHEAD MARKUP %
LABOR CATEGORY ATE
Public Relations Consultant
Public Relations Campaign Director
Communications Associate
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1.4 PUBLIC RELATIONS AND COMMUNICATIONS PLAN
1.4.1 STRATEGIC MARKETING AND COMMUNICATIONS ThemarketingandcommunicationsteamsatBlack&VeatchandPhilipswillworkcollaborativelywith(andwiththeapprovalof)theChicagoSmartLightingteamtoplanandexecutenewsreleasesandcontentmarketingtogainfarreachingvisibilityforthisproject’scommencement,milestonesandcompletion.Thisincludesestablishingtheoverarchingkeymessagingabouttheproject(includingcreatingkeymessagingdocumentsforspokespeople),issuingglobal/nationalnewsreleasesandconductingproactiveandreactiveoutreachwithtoptierglobal,national,trade,regionalandlocalmediatogaininterviewopportunitiesandarticlesabouttheproject.Inaddition,theprojectwillbefeaturedinmarketingcollateralandcasestudies(bothwrittenandvideo)tofurtherChicago’sleadershippositionasamarqueesmartcitybyundertakingthisvisionarySmartLightinginitiative.
1.4.2 IN‐MARKET PUBLIC RELATIONS AND CIVIC ENGAGEMENT Black&VeatchandPhilipsLightingwillteamwiththeChicagoofficeof270StrategiestoplanandexecutetheCommunicationsstrategywithallChicagostakeholdersandcommunities.BelowproposesanapproachtoeducateandinformaboutallstagesoftheSmartLightingproject,whichwillbedefinedindetailandfine‐tunedincollaborationwithallstakeholdersuponawardofthiscontract.
1.4.3 APPROACH TO CIVIC ENGAGEMENT 270StrategieswasnamedforthenumberofelectoralvotesrequiredtowintheWhiteHouse,andtheteamat270StrategiesincludeskeyleadershipfromacrosstheObamaorganization.Sincelaunchingin2013,we’vehelpednearly250clientsdesignandexecuteengagementprogramsthatgiveaudiences—supporters,voters,activists,andotherstakeholders—thetoolstheyneedtobeinformed,engaged,andactivecitizens.
Webelievethatthebestwaytoengagepeopleinthe21stcenturyistointegratepeople‐centered,grassrootsoutreachwithsophisticateddigitalstrategies,effectivecommunications,andadata‐drivenapproach.Wevaluethepowerofstorytelling,message,creativecontent,anddesigntocutthroughthenoiseoftoday’sadvertisinglandscape.
Wealsobelievethatengagementisatwo‐waystreet.Inourincreasinglydigitalworld,publicengagementprogramscan’tsucceedbysimplyusingmarketingformarketing’ssake.YouwantChicagoanstohaveavoiceintherevitalizationoftheircity.270Strategiesworkseverydaytocreateprogramsthatfacilitatedialogueandmeaningfullyinvolveeverydaypeopleinthecivicfabricoftheirdailylivesandwewouldbehonoredtopartnerwithyoutodojustthat.
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Thevaluewebringtothisprojectcomesfromourexpertiseinunderstandinghowtoengageeverydaypeople.Ourworkfocusesonmeetingpeoplewheretheyare:fromtheyoungprofessionalwhocommutestotheLoopeveryday,tothemomwhosendsherkidstotheneighborhoodCPSschool,tothehomeownerwhocallstheiralderman’sofficeeverytimetheyhaveaproblem.Weunderstandthesepeoplebecausewearethosepeople.270’slargestofficeisinChicago,andourstaffareinvestedinthewell‐beingofourcity.
PartneringwithBlack&VeatchandPhilipsLighting,270willweavetogethertheirtechnicalexpertisewithadeepexperienceinengagingpeopletoensurethatthisprojecthasbroadpublicunderstandingandsupport.
1.4.4 PROPOSED APPROACH TO THE CHICAGO SMART LIGHTING PROJECT TheChicagoSmartLightingProjectwillenhancepublicsafetyandmodernizeChicago’sneighborhoodsbyupgradingstreetlightswithaneyetowardreliabilityandenvironmentalfriendliness.Thisisaconsiderableundertaking—anditwillbecrucialtokeepChicagoansinformedaboutthisworkeverystepoftheway,frombeforetheprojectlaunchesallthewaythroughtoitscompletion.Butit’snotsimplyaboutdisseminatinginformation.Residentsneedtobeinvestedintheprocessfromthestartinorderforittohavesustainedbuy‐inandsupport.
Thegoalsforengagingthepublicinthisprojectare:
Communicatethepurposeoftheprojectandhowitwillincreasequalityoflife
Gatherfeedbackfromcitizenstoidentifytheareasofhighestneed Createsimple,innovative,andcost‐effectivewaysforthepublictoinquire
abouttheproject
270Strategieswillhireandhousetwofull‐timestafferstopartnerwithusincraftingaholisticcommunicationsandengagementplanthatdisseminatescrucialinformationandallowsforafeedbackloopbetweentheSmartLightingProjectandthepublic.Acompleteconsultingteamcomposedof270staffwouldsupporttheSmartLightingstafferswithday‐to‐daytacticalexecutioninavarietyofareas.Ourstaffwouldofferexpertisewhenneedsarisesuchascrisiscommunications,socialorwebsitecontent,digitalads,ordatareportingsystems.
Fromlaunchtocompletion,wewillcollaboratecloselywithCDOT,theOfficeoftheMayor,andtheCityofChicagotoensurethemessagingtacticswedeployandthepublicengagementstrategyhavecompletebuy‐infromallstakeholders.
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1.4.5 PROPOSED TIMELINE AND TACTICS Wewillstructureourplaninawaythatproactivelyinformscitizensoftheprojectandbuildsthesystemsneededtofieldinquiriesoncetheprojectbegins.
Thisengagementprogramwillincludethefollowingworkstreams:
Discovery,design,anddevelopment(website,digitalassets,andbranding) Communityengagementstrategicplanning(publicmeetings,stakeholder
aldermanicalignment) Targeteddigitalads(ifwarrantedinfinalbudget) Sustainedsocialmediaandonlineprogramminginaccordancewith
traditionalcommunicationsstreamsthroughoutcity Earnedmediastrategyandon‐handcrisiscommunication Creationofphonehotlineanddevelopmentofstructureandtoolforpublic
inquiriesandresponses
Togetherwithprojectpartners,wewilldevelopanintegratedonlineandofflinestrategy.WewillpartnercloselywiththeCampaignDirectorinyearonetobuildstrategicpartnershipswithaldermenandotherelectedandappointedofficials.Wewillreviewexistinglistsandcommunicationmethodsusedbythemayor,aldermen,communityleaders,andcitydepartmentstospreadinformationandadvertisetheproject.ThedirectorwillworkwithaCommunicationsAssociatetosecureearnedmediaattentioninpartnershipwith270’scommunicationsexperts.
Webelievethisprojectshouldinveststrategicallyinnewandexcitingwaystocommunicatetopeopleinevenmoreinnovativeways.Forexample,Q&Acanbeevenmoreresponsivewithatextingplatformthatallowsfordirectcommunicationwithresidents.
Phase 1: Discovery, Design, & Development First,270willfacilitatestrategysessionswithkeystakeholderstogaininputandalignmentontheday‐to‐dayprogramoperationsanddevelopalookandfeelforthecampaignanditsoverallstrategicgoals.Wewillthendevelopthedesignassetsthatwillcommunicatethisworktothepublic.Theseincludethewebsite,logo,anddigitalads.Oncewehaveassetsandawebsite,wecancommunicatethegoalsofthisprojectbroadlytocityresidentswithdigitalandout‐of‐homeads.
Phase 2: Public Outreach & Engagement Inpersonoutreachwillbegininphasetwo.We’velearnedfromcivicpublicengagementthattheremustbeaclearpurposetosolicitingfeedback.Communitymeetingsandstakeholderengagementwillservetoinformthepublicandcommunityleaders,andwewillhaveclearandstrategicguidelinesforthepiecesonwhichwe’reseekinginput.Grassrootsengagementisourbreadandbutter—andwepartneredwiththeKnightFoundationtogaugewhatmovespeopletotakecivicaction—so270willdesignthemeetingstrategy.Wewillconducttargetedadvertisingintheleaduptothesemeetingstoensuretheyarepromotedeffectivelyandefficiently.
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Phase 3: Ongoing Digital Outreach & Feedback Ratherthanrelyingheavilyontraditionaladvertising(billboards,posters,commercials,etc.)webelievethatdigitaladvertisingwillhelpyoudirectlyengagepeopleandmeasurethatengagementinrealtime.Wewillcreateandplaceadigitaladscampaignthattargetspeopleintheneighborhoodswherestreetlightinstallationorakeyeventwillsoonoccur.Dependingonthespecificbudget,thiscampaigncanincludeadsonsearchengines,browsers,and/orsocialmediachannels.WecanalsopromotesocialaccountsorspecificFacebookorTwitterpoststogetmoreengagement.Thisisacost‐effectivewaytoinvitepeopletoeventsandgenerateinterestandsupportfortheproject.Incommunitieswheredigitaladswon’treachamajorityofresidents,wewillrelymoreheavilyongrassrootscommunicationsandsometraditionaladvertisementmethods.Inallmethods,wewillstriveforcollaborative,two‐waycommunication,sotheprogrambecomesmoreabouttherevitalizationofChicagoanditsenhancement—andresidentsfeelliketheyarepartofthetransformation.
Phase 4: Iteration & Optimization 270Strategieswillsupportthisprojectbycollectingdatathroughsophisticatedreportingsystems.Thiswillallowustomakeinformeddecisionsonwhichcommunicationsplatformstoinvestinmoreheavilyinthelateryearsoftheproject.270willworkdirectlywiththeCampaignDirectortosetupprocessesandsystemsonthefrontend,allowingthemtomoreindependentlyexecuteonthatstrategyinthelateryearsoftheproject.
1.4.6 BUDGET TheChicagoInfrastructureTrusthasprojecteda$1millionspendonthisprojectoverthenextfouryearsforpublicrelationsandcommunications.Belowisaproposedbudgetsummarybasedonourassessmentofthisprogram’sscopeandsize:
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Thefollowingareafewexplanatorypoints:
WesuggesthiringaCampaignDirectorwhooverseestheimplementationofthisprojectandanAssociatewhomanagescommunications.ThisAssociatewouldworkinyearsoneandtwowhiletheprojectgetsupandrunning.
Technologyanddigitaltoolslineitemisfrontloadedtoincludethewebsitedesignanddevelopmentandimplementationofatextingplatform.
Ourmediaapproachwouldstrivetofindinnovativewaystoinformpeopleofeventsandprogresswithexistingcommunicationsmethodsandengagementtacticslikedigitaladsandlightprintmaterials.
270woulddedicateaninternalteaminChicagotosupporttheDirectorandassociatethroughouttheengagementandprovidestrategicadvice,planning,andongoingsupportthroughcompletion.
270wouldalsohelptheprojectstaffdevelopacrisiscommunicationsresponseplanandwewouldleverageournationallyexperiencedprofessionalstoreactswiftlyinspecificmomentsthatneedamoretailoredresponse.
1.4.7 PUBLIC RELATIONS CASE STUDIES Thefollowingcasestudiesdemonstrate270Strategies’abilitytohelptheChicagoSmartLightingProjectlaunchandimplementaneffectivepublicengagementprogram.LosAngelesRiverRevitalizationCorporation(LARRC)TheLARiverRevitalizationCorporationaimstocreateapublic‐privateinitiativetoimproveusabilityandaccessibilitytothe51‐milelongLARiver.Thisprojectseekstoprotectcommunitiesfromdangerousfloodingacrossitspathandimprovequalityoflifeforresidentswhocouldbenefitfromtheriverasapublicresource.LARRCpartneredwith270Strategiestocomeupwithaplantoengagethepublicinthisprocess.Wewerechargedwithcollectingresidents’thoughtsonhowtherivercouldtransformthecommunity.ThroughthisworkwewerealsotaskedwithdevelopingneighborhoodleadershipandmobilizingaRiverAdvocatesprogramtoprotectandexpandtherevitalizationoftheLosAngelesRiverinthefuture.270Strategiestookagrassrootsapproachtogrowingandmobilizingcommunitysupport,hiringanorganizingteamandtargetingresidentsandcommunitiesalreadyusingtheriver(kayakers,bikers,horse‐riders).Throughtheseeffortsweincreasedtheirdigitalsupporterlist,designedaprogramthatputpressureonelectedofficials,anddevelopedawebsitethatallowedsupporterstoengagewiththeeffortonline.
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ACharterSchoolsNetworkintheCityofChicago270Strategiesengagedwithahigh‐performingpubliccharternetworkinChicagotoadvanceitsexpansiongoalsinapoliticallyheatedenvironment.Thisparticularpubliccharternetworkfocusesonthecoreprinciplesofeffectiveleadership,datausageandaccountability,and270soughttoprovidethemwiththetoolstobestimplementthosetenetsintotheirexpansionstrategyandexecution.Ourstrategyfocusedongrassrootscommunicationspairedwithonthegroundorganizing.First,wecraftedacommunicationsstrategyfocusedonpressreleasesandstatementstothemedia.Bycuttingthroughthenoiseofthispoliticallychargedissuewithauthenticfamilyandneighborhoodvoices,weweresuccessfulindetailingthemeritsofaqualityeducationinabilingualandunderservedcommunity.Wealsousedagrassrootsandgrasstopsengagementstrategytobuildsupportfortheexpansion.Ontheground,wetrainedandsupportedcanvasserswhotalkedtotheirneighborstobuildsupportandclarifymythsaroundthecontroversialissue.Ourcommunicationsandmobilizationworkgainedthesupportofaldermen,themayorofChicago,andthegovernorofIllinois.270Strategiessuccessfullymobilizedcommunityneighborstosupportthecharter’sexpansion,whichwasultimatelyapprovedbythelocalschoolboard.
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1.5 MBE/WBE PARTICIPATION PLAN ThereinventionofChicago’sstreetlightinginfrastructurerequirespoliticalvision,innovativethinking,dedicatedandexperiencedpartners.Thecollaborationbetweenthepublicandprivatesectorsextractstheperfectbalanceofstrategyandtechnologyinaccomplishingthisobjective.OurMBE/WBEplanwillprovidetheCityofChicagowithaflexibleandenforceableplanthatwillcreatejobsandpotentiallyenhanceimportantskillsetsinthelocalworkforce.
Wecareaboutdiversityandminorityparticipationbecauseitisgoodbusiness.Ourteamhasthoroughlyreviewedandassessedyourneedsandrequirements.Black&Veatchhascreatedatotal,integratedsolutionthatmeetstheCityofChicago’sstreetlightingneedsonalllevels–fromLEDconversion,infrastructurestabilizationandrepairs,tothelightingmanagementandputtogetheraMBE/WBEparticipationplanthatwillsignificantlyincreaselocaljobs,providepositiveeconomicimpacttolocalbusinesseswhiledrivingastreamlinedprojectimplementationplan.
WehaveexaminedtheMinorityBusinessEnterpriseCommitmentandWomenBusinessEnterpriseCommitmentfortheCityofChicagothatareoutlinedinSection4.3.7oftheRFP,andweconfirmourcommitmenttoexceedtheMBE/WBEworkordergoalsof26percentand6percent,respectively.Throughoutthisproject,ourteamisprojectedtoprovideanestimated40%MBE/DBE/WBEparticipationrate.
OurCertificationRegardingtheUseofDisadvantagedBusinessesisincludedherein.
Wetakeanactiveinterestinthecommunitieswhereweperformourworkbyhelpingbuildsmallandminoritybusinessesthroughourprovenprograms.Black&Veatch’shistoryinencouragingparticipationdemonstratesthatyourobjectiveswillberealized.
Black&Veatchhasexperienceintegratingsmallanddisadvantagedsubcontractorsfrommanydisciplinesintocomplexprojects.AsnotedinthisRFP,wehaveidentifiedkeyMBE/WBEcontractorsforinclusiononourteam.ThesecompanieshaveagreedtosupporttheBlack&VeatchteamwiththeirareasofexpertiseoneachapplicableTaskOrderwheretheirexpertiseisapplicable.Ourkeysubcontractorsare:
MilhouseEngineering&Construction(MBE)‐Chicago’slargestAfrican‐Americanownedengineeringfirm.Milhousewillperformtheon‐siteportionoftheAssetConditionAssessment,EngineeringServicesandaportionoftheLEDretrofitthroughtheLocal9.
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EverLights(WBE)–Providingdistribution,disposal,recyclingservices.Everlightswillalsotakeexistingfixtures,removeandrecycletheexistinglamps,anddisposeproperlyofthefixtures.
EvansElectric(MBE&DBE)–Electricalcontractorprovidinginstallation,maintenance,wiring,communication,andpowerupgradeservices.SignatorytotheLocal9.
QuantumCrossings(MBE&DBE)–Electricalcontractorprovidingservicesinvoicecommunications,andwirelesssolutions.SignatorytotheLocal9.
CityLights(MBE&WBE)–Unioncontractorprovidingelectricalpowerinstallations,highwaysurveillancecontrols,fiberoptic,lightingforhighway&commercialwork.SignatorytotheLocal9.
TaylorElectric(MBE)–Electricalcontractorprovidingserviceslightpole&fixturemaintenance.SignatorytotheLocal9.
Experience Overthepastsixyears,wehaveawardedapproximately$1billioninsubcontractstosmall,disadvantaged,minority,andwomen‐ownedfirms.SpecificallyintheChicagoarea,wehaveconsistentlymet/exceededtheM/WBEgoalsoftheMetropolitanWaterReclamationDistrictinourextensiveworkwiththeDistrict.
Inthepasttwoyears,Black&Veatchhasprocuredproductsandservicesorcontractedwithmorethan100diversebusinessesthroughouttheUnitedStates.SuppliersinterestedinbeingpartoftheprogramareabletoregisterforconsiderationontheBlack&Veatchwebsite.
Our Approach
Black&VeatchSupplierDiversityProgramisstructuredtospecificallyhelptheCityofChicagoreachitsdiversityspendgoals.Weensureprocurementpackagesarestructuredtopermitdiversebusinessconcernsparticipatetothemaximumextentpossible,includingunbundlingprojectsifnecessary.
Thefollowingprinciplesguideourapproach:
Maximizeuseoflocalresourcestostrengthenlocaleconomies Fostermeaningfulengagementinthework Helpovercomeobstaclesthatcankeepdisadvantagedbusinessesfrombecoming
effectiveleaders Provideopportunityforcareerandmanagementtrainingandmentor‐protégé
relationshipswithintheteam Delivertechnicalexpertiseindependentofcompanyaffiliation
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Supplier diversity efforts help
earn Black & Veatch honor as
Kansas Corporation of the Year
The Kansas Department of
Commerce (KDOC) has selected
Black & Veatch as Kansas
Corporation of the Year for its
leadership and the
opportunities its supplier
diversity program provides for
minority‐ and women‐owned
businesses.
“Black & Veatch is a good
example of the type of first‐
class businesses that we have in
the state of Kansas,” said
Kansas Commerce Secretary
Antonio Soave.
“The Corporation of the Year
award is the perfect way to
recognize the innovative
programs, like the supplier
diversity program, and the
dedication to quality service
through Black & Veatch’s work
in critical human
infrastructure.”
Wefurthercommitto: Provideappropriateresourcestoaddressallaspectsoftheproject Provideredundancyandbenchstrengthtoavoidcapacityandtimeofwork
constraints Selectpartnersbasedontheirabilitytoperformtheworksafely,on‐timeandat
thenecessarylevelofquality MeettherequirementsoftheCityofChicago’sprogramandrelatedinitiatives
OurexperienceshowswearesuccessfulnotonlyincludingM/WBEfirmsaspartofourteam,butalsoprovidingthemwithmeaningfulrolesthatfostertheirgrowthanddevelopment.
Supplier Diversity Program
Black&VeatchhasaformalSupplierDiversityProgramthatisfocusedonstrengtheningtheutilizationanddevelopmentofdiversesuppliersandsubcontractorsintoourSupplyChain.
Black&Veatchrecognizesthepositiveimpactandeconomicbenefitsasuccessfulsupplierdiversityprogramhasforourstakeholders,i.e.clients,professionals,partnersandcommunities.
WerecentlyexpandedourrelationshipwithMilhouseEngineering&Construction,Inc.whereBlack&VeatchwillprovidementoringandtrainingsupporttoMilhouse,Chicago’slargestAfrican‐Americanownedengineeringfirm.
Black&Veatch’sSupplierDiversityManagerholdsamonthlymeetingwithinternalprojectteamandmanagementtospecificallydiscussSupplierDiversitygoalsattheRFPstageaswellasduringexecutiontoidentifyareasofimprovement.Black&Veatch’sseniormanagementseesthemonthlyorquarterlyresultsofdiversityspendontheirprojects.
InadditiontoourSupplierDiversityManager,SeniorPM’sattendSupplierDiversityEvents,andattendprocurementmatchmakingeventsaswell.
Black&VeatchwillutilizetheOracleSupplierDatabasetorunreportstoshowparticipationandawardstoDiverseBusinessEnterprises.Black&VeatchwilltrackparticipationatconferencesandtradeshowsonaConferenceandTradeshowAttendanceForm.
Black&Veatch’sDiversityManagerwillbeinvolvedthroughouttheentiretimeoftheprojecttomonitorsupplierdiversity.
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Outreach Events & Training
Black&Veatchparticipatesinoutreacheventswherepotentialprojectpartners“meetandgreet”andpresenttheircapabilitiestopotentialprimes.Weregularlyparticipateinsuchlocal,state‐wideandnationaleventsandareactiveinvariousorganizationssuchastheNationalMinoritySupplierDevelopmentCouncil,andthe
Women’sBusinessEnterpriseNationalCounciltopromotebuildingsupplierdiversity,aswellastradeshows,conferences,andothernetworkingactivities.WeeducateourteammembersthroughfocusedtrainingontheimportanceofsupplierdiversitytoourClients.Werecentlyattendedthe2016EEISupplierDiversityConference,aswellasothersupplierdiversitytradeshowsandconferences.
Black&Veatchmaintainsactivecorporateparticipationandmembershipinavarietyoforganizations.Theseorganizationsprovideapositiveimpactondiversebusinessentrepreneurship.Thefollowingliststheorganizationswearecurrentlymembersof:
NationalMinoritySupplierDevelopmentCouncil Women’sBusinessEnterpriseNationalCouncil HispanicChamberofCommerceofGreaterKansasCity AsianAmericanChamberofCommerceofKansasCity KansasCityChamber’sPowerofDiversity
Wehaveastrongmentoringprogram,andhavementoredthreediversefirmsinthepastundertheSBAMentorProtégéProgram;oneexampleisCustomEngineering,acertifiedMBEthatwearementoringthroughtheGreaterKansasCityChamberofCommercePOWERConnectionsMentoringProgram.Throughthismentoringprogram,theMentorisaVicePresidentandtheMenteeistheOwnerofthefirm.OurMenteehasbeenengagedwithkeycorporateresources,suchasfinance,marketing,andhumanresources.TheMentorandMenteemeetatleastquarterlyanddiscussdashboarddrivenresults.AnotherexampleisNTWOS,LP,whoiscurrentlyperformingworkforusforSDG&E,andwearegrowingthemtoprovideabroaderrangeofservicestous.Additionally,wehavementoredfirmsinCaliforniaPublicUtilitiesCertifications(CPUC).
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1.6 WORKFORCE DEVELOPMENT HIRING PLAN & COMMITMENT Black&Veatchtakesanactiveroleinthecommunitieswhereweworkbyhelpingbuildtheskillsetsofthelocalprofessionalworkingonourprojects.Successfulprojectsofthismagnituderequireacombinationofglobalexperienceandlessonslearnedwithlocalknowledgeandworkforce.Thebestresultsareachievedwhenprofessionalsareworkingonprojectsinthecommunityinwhichtheyliveandraisetheirfamilies.Wewanttoenablethecurrentgenerationtoachieveahigherstandardoflivingforthemselvesandtheirfamiliesthantheirparentsenjoyed.Achievingthisgoalrequiresacontinuouslydevelopingworkforce.
Black&Veatchhasexperienceinenhancingtheskillsetsofthelocalworkforceonlarge,complexprojects.OurMBE/WBEparticipationplanwillprovidetheCityofChicagowithaprojectthatwillcreatejobs,providepositiveeconomicimpacttolocalbusinessandenhanceimportantskillsetsinthelocalworkforce.
FortheAssetConditionAssessment,asuccessfullocalworkforcerequiresamixofexperiencedpractitionerswiththoselessseasonedandaffiliatedwiththeCareer&TechnicalEducation(CTE)program.WewillrecruitindividualsfromaconstructiontechnologytrainingprogramadministeredbytheCityCollegesofChicagoand/ortheEx‐OffenderApprenticeProgram.Whetherutilizingtechnicallytrainedandcertifiedpersonneloremployeeswithgeneralizedskillsets,westrivetohireandtrainthemostappropriatepeopleforthepositionwhowillwellrepresenttheCityofChicago.
Theproperpreparationofthefieldstaffiscriticaltothesuccessoftheproject.Thenewprofessionalstrainingwillbeginwithaminimumsafetyaccreditation,includingOSHA10certification,accessandproperuseofPPEs,safeconductinurbanconditionsinallweathersituations,andathoroughreadingandacknowledgementofthefieldsafetypolicyaspreparedbyBlack&Veatch.Thisistobefollowedwithaworkingknowledgeofthehardwareandsoftwarefortheproject,includingproperGPSmeasuringandcalibration,theappropriatefieldofviewforrequiredimageryofassets,anddataoffloadprocedures.Finally,toachieveconsistentevaluationofassettypesandconditions,thestaffwillbewell‐versedandcomfortablewiththevisualassessmentspecifications.
RatherthansimplydevelopingtheworkforcefortheLEDRetrofitandStabilizationRepairsfromasinglelocalcompanyorbusiness,ourapproachtothisprojectresultsinsignificantandwide‐reachinginvolvementfromthelocalworkforceandbusinessessuchasMilhouseEngineering,CityLights,EvansElectric,QuantumCrossingsandTaylorElectricwillsustainablygrowasaresult.
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1.7 COMMITMENT REGARDING LOCAL ECONOMIC INITIATIVES Black&VeatchisfullycommittedtousingthefollowingsaidbusinessbelowaspartofourteamfortheCityofChicago.Wehandpickedthesefirmstodeliverthebestinclassprojectmanagement,installation,electricalpower,distribution,maintenance,recyclingandassetinventoryforChicagothroughoutthelifecycleofthisproject.Black&Veatchiscommittedtousinglocalunionlaborthroughouttheproject,andlikeanyproject,itisanexcellentopportunitytocreatejobs.TheseinstallationpartnerswouldserveasasubcontractortoBlack&Veatch.
Belowisanoverviewofthelocalfirmsthatwehaveteamedwith:
Company Name
Address Contact Phone E‐mail Address Brief Description of the good and/or service providing
MilhouseEngineering&Construction
Milhousewillperformtheon‐siteportionoftheAssetConditionAssessment.MilhousewillalsoprovideEngineeringServicesandaportionoftheinstallation,infrastructurestabilizationandLEDconversion.
EverLights Everlightswillreceive,inventory,store,unpackanddistributeallPhilipsluminairestoeachoftheinstallationsubcontractors.Everlightswillalsotakeexistingfixtures,removeandrecycletheexistinglamps,anddisposeproperlyofthefixtures.
CityLights,Ltd.
CityLightswillberesponsibleforaportionoftheLEDconversionandElectricalstabilizationrepairs
QuantumCrossings,LLC
QuantumCrossingswillberesponsibleforaportionoftheLEDconversionandElectricalstabilizationrepairs
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TaylorElectric
aylorElectricwillbeesponsibleforaportionofheLEDconversionandlectricalstabilizationrepairs
EvansElectric,LLC
vansElectricwillbeesponsibleforaportionofheLEDconversionandlectricalstabilizationrepairs.
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Section II, LED Conversion Proposal
Section II ‐ LED Conversion Proposal ‐ Required Content
Form 4: LED Luminaire Specifications Submittal Form (Microsoft Excel Format)
Form 5: LED Conversion Pricing Form (as amended by Addendum #2)
LED Luminaire Product Samples (to be delivered separate from Proposal content)
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Figure 7: Philips LED Roadfocus
2.1 FORM 4, LED LUMINAIRE SPECIFICATIONS SUBMITTAL Notalllightsarecreatedequal.QualitylightfromahighperformingluminairewillmakeadifferenceintheprogramsuccessandpublicreceptioninalargescaleLEDconversion.
Streetlightingisanintimatecityservice;oftenitbacklightsayard,wewalkourdogsunderthem,anddependonthelightforourfamiliestofeelsafe.WhiletheadoptionofLEDstreetlightingishappeningacrossthecountry,itremainsahighlynoticeablechangeforcitizensfromsomethingtheyhavebecomeaccustomedto.
Choosing3000KasthecolortemperaturewasasmartdecisionbyChicago.IncludinganLMSforintelligentprogramminganddimmingwillalsoprovetobeahighlyvaluablesystemtosupportthisessentialservice.AstheCityevaluatesluminaires,itcanbeconfidentthatimprovedlightingwillenhancesafety.Buttheuniformity,colorqualityandreliabilityofthosefixturesisalsoacrucialconsideration.
TheonlyentitythatproducesmorelightthanPhilipsLightingisthesun.ThatleadershipandexperienceintheadvancementofLEDlightinghasresultedinalineofproducts–andcritical
productcomponents–thatpassedthetestoftimeandcandependablyperforminChicago’senvironmentofruggedwintersandvibrantneighborhoods.
85%ofChicago’slightingportfolioismadeupofcobraheads,andthefamilyofproductsthatisrecommendedisthePhilipsRoadFocus.Pleasegobeyondcompetitorclaimsofequalperformancebycomparingtheincludedapplicationlayouts,IESfilesandefficacy(lumensperwatt)ratings.
WhatdoesluminaireperformancemeantoChicago?
Inadditiontoamoreattractivesourceofhighqualitylight,improvedphotometricperformancedeliversmorelighttotheroadsurfaceswhilereducinglightspilltotheskyandthesurroundingenvironment.BothimportantqualitiesfromtheperspectiveoftheAmericanMedicalAssociation(AMA)andDarkSkycommunities.
Asforfuturemaintenance,theprimarycauseofLEDlumendepreciationisgeneratedattheLEDjunctionandthelightlevelswillgraduallydiminishinsteadoftheburn‐outfailuremodeoftheexistinglightingsystem.ThebalanceofsuperiorproductandsmartschedulingcanextendthelifeoftheCity’sinvestmentbeyondthe100,000hoursthefixturesareratedfor‐whichstrengthenstheCity’sreturnofinvestment.
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Furthermore,improveduniformitymeansenhancedsafetyduetomoreevenilluminationandmoredeliveredlumens.Minimizingthe“darkparentheses”canbedistractingtodriversandnegativelyaffecttheastesticsoftheLEDconversion.Seethebelowcomparisonasanexample.
PhilipsRoadFocusat8xMountingHeight:
CompetitorLEDat6xMountingHeight
Practicalandbeautiful,efficientandsustainable,theybalanceimpressiveenergysavingsandCO2reductionwiththehighqualitylightyouneedtomakeyourroadsandstreetsfeelsafeandwelcoming.
Weareattheforefrontoflightinginnovation,sointoday’srapidlychangingworldyoucandependonustoprovideyouwiththeverylatestandbestproductsolutionscombinedwithconsistentqualityandgreatservice.Withmorethanahundredyearsoflightingexperience,youcanfeelsafeintheknowledgethatyourinvestmentisinthehandsofoneofthemostrecognizable,trustedandadmirednamesinlighting.
ThefollowingpagesprovidebothForm5(LEDConversionPricing)aswellastheForm4foreachrequestedlightingapplication.Supportinginformation,suchasphotometricanalysis,IESdata,specificationandtestinginformationcanbelocatedintheproposalappendix.
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2.2 FORM 5, LED CONVERSION PRICING
Proposer: Black & Veatch / Philips Lighting
Luminance
Capacity
Exhibit K Work
Item
Fixture
Un
($/
Phi l ips Lumec RoadFocus RFM
Anticipated # of Fixtures
Phase: 16,500
Project Total: 64,000
Phi l ips Lumec RoadFocus RFM
Anticipated # of Fixtures
Phase: 16,500 (Total Alley Fixtures)
Project Total: 64,000
Phi l ips Lumec RoadFocus RFM
Anticipated # of Fixtures
Phase: 16,500 (Total Alley Fixtures)
Project Total: 64,000
Phi l ips Lumec RoadFocus RFL
Anticipated # of Fixtures
Phase: 11,500
Project Total: 44,000
Phi l ips Lumec RoadFocus RFM
Anticipated # of Fixtures
Phase: 5,000
Project Total: 20,000
Phi l ips Lumec RoadFocus RFL
Anticipated # of Fixtures
Phase: 5,000
Project Total: 20,000
Phi l ips Lumec RoadFocus RFL
Anticipated # of Fixtures
Phase: 4,000
Project Total: 20,000
Phi l ips Lumec RoadFocus RFM
Anticipated # of Fixtures
Phase: 4,000
Project Total: 16,000
Neptun Li ght, Inc.
Anticipated # of Fixtures
Phase: 5,000
Project Total: 16,000
Phi l ips Hadco
Anticipated # of Fixtures
Phase: 6,000
Project Total: 24,000
Phi l ips Hadco
Anticipated # of Fixtures
Phase: 1,275
Project Total: 5,100
Phi l ips Lumec RoadFocus RFS
Anticipated # of Fixtures
Phase: 1,000
Project Total: 4,000
Phi l ips Gardco EcoForm
Anticipated # of Fixtures
Phase: 200
Project Total: 800
FOR CIT INTERNAL USE ONLY
TOTAL PHASE 1 COSTS DEFAULT LUMINANCE CAPACITY
TOTAL PHASE 1 COSTS BOOSTED LUMINANCE CAPACITY
Boosted Luminance
Default Item #7 $
Boosted Luminance
Park Pathway Shoebox
Default Item #7 $
Boosted Luminance
Park Pathway Cobrahead
Default Item #9 $
Boosted Luminance
Arterial Acorn
Residential Coach
Default Item #8 $
Boosted Luminance
$
Viaduct
Default Item #10 $
Residential Intersection (66 Foot ROW, 45 Degree Angle)
Default
Item #5
$
Boosted
Arterial (Medium) (80 Foot ROW, Staggered Light Pole Configuration)
Default
Item #6
$
Boosted $
Boosted $
$
Arterial (Large) (100 Foot ROW, Opposite Light Pole Configuration)
Default
Item #6
$
Residential Modern (66 Foot ROW, Staggered Light Pole Configuration)
Default
Item #3
$
Boosted
Arterial (Feeder) Legacy (66 Foot ROW, One‐Sided Light Pole Configuration)
Default
Item #6
$
Boosted $
Boosted $
$
Alley (Existing Wiring Harness)
Default
Item #2
$
Alley (New Wiring Harness)
Default
Item #1
$
Boosted
Residential Legacy (66 Foot ROW, One‐Sided Light Pole Configuration)
Default
Item #4
$
Boosted $
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2.3 FORM 4, LED LUMINAIRE SPECIFICATIONS
Form 4: LED Luminaire Specifications Submittal Form (Alley – One Sided)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model
Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input
power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐
nominal range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐
maintained Luminaire spec sheet
CCT (correlated color
temperature) LM79 report
CRI (color rendering
index) LM79 report
EPA (effective projected
area) ‐ nominal Luminaire spec sheet
Luminaire Weight ‐
nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming
capability Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient
immunity ANSI C136.2
combination wave test
level
Basic (6kV/3kA) Elevated (20kV/10kA) Surge suppressor spec
sheet
Vibration Test‐ANSI
C136.31 3G test report
Luminaire warranty
period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance
at 36,000 hoursTM‐21 calculator
Max. LED case
temperatureISTMT report
Product Information
Description
83.6 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
99.53%
Dimmable, 0‐10V Dimmable, DALI
7,181 lumens
72 watts
73 watts
120‐277 volts
700 milliamps
700 milliamps
3000 kelvin
70 CRI
0.53 sq. ft.
12.2 lbs.
ANSI C136.41, 7‐pin
[RFM‐056]‐72W32LED3K‐T‐R2M‐UNIV‐DALI‐RCD7‐PH9‐GY3
Alley ‐ One‐Sided
Product Data (Summary)Submittal Reference
Document
Roadway
Philips Lumec
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Form 4: LED Luminaire Specifications Submittal Form (Arterial One‐Sided)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐ nominal
range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐ maintained Luminaire spec sheet
CCT (correlated color temperature) LM79 report
CRI (color rendering index) LM79 report
EPA (effective projected area) ‐
nominal Luminaire spec sheet
Luminaire Weight ‐ nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming capabil ity Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient immunity ANSI
C136.2 combination wave test
level
Basic (6kV/3kA) Elevated (20kV/10kA) Surge suppressor spec
sheet
Vibration Test‐ANSI C136.31 3G test report
Luminaire warranty period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance at 36,000
hoursTM‐21 calculator
Max. LED case temperature ISTMT report
Product Information Description
71.2 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
97.69%
Dimmable, 0‐10V Dimmable, DALI
17,766 lumens
180 watts
174 watts
120‐277 volts
700 milliamps
700 milliamps
3000 kelvin
70 CRI
0.92 sq. ft.
27.3 lbs.
ANSI C136.41, 7‐pin
[RFL‐039]‐180W80LED3K‐T‐R2M‐UNIV‐DALI‐RCD7‐PH9‐GY3
Arterial – One Sided
Product Data (Summary)Submittal Reference
Document
Roadway
Philips Lumec
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Form 4: LED Luminaire Specifications Submittal Form (Arterial–Opposite)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐ nominal
range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐ maintained Luminaire spec sheet
CCT (correlated color temperature) LM79 report
CRI (color rendering index) LM79 report
EPA (effective projected area) ‐
nominal Luminaire spec sheet
Luminaire Weight ‐ nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming capability Driver spec sheet
LED driver‐ rated l i fe Driver spec sheet
Electrical transient immunity ANSI
C136.2 combination wave test level Basic (6kV/3kA) Elevated (20kV/10kA)
Surge suppressor spec
sheet
Vibration Test‐ANSI C136.31 3G test report
Luminaire warranty period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance at 36,000
hoursTM‐21 calculator
Max. LED case temperature ISTMT report
Product Information Description
71.2 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
97.69%
Dimmable, 0‐10V Dimmable, DALI
14,432 lumens
145 watts
137 watts
120‐277 volts
700 mill iamps
700 mill iamps
3000 kelvin
70 CRI
0.92 sq. ft.
27.3 lbs.
ANSI C136.41, 7‐pin
[RFL‐039]‐145W64LED3K‐T‐R2M‐UNIV‐DALI‐RCD7‐PH9‐GY3
Arterial ‐ Opposite
Product Data (Summary)Submittal Reference
Document
Roadway
Phil ips Lumec
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Form 4: LED Luminaire Specifications Submittal Form (Arterial–Staggered)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input
power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐
nominal range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐
maintained Luminaire spec sheet
CCT (correlated color
temperature) LM79 report
CRI (color rendering index) LM79 report
EPA (effective projected
area) ‐ nominal Luminaire spec sheet
Luminaire Weight ‐
nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming
capability Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient
immunity ANSI C136.2
combination wave test
level
Basic (6kV/3kA) Elevated
(20kV/10kA)
Surge suppressor spec
sheet
Vibration Test‐ANSI
C136.31 3G test report
Luminaire warranty period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance at
36,000 hoursTM‐21 calculator
Max. LED case temperature ISTMT report
Product Information
Description
71.2 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
97.69%
Dimmable, 0‐10V Dimmable, DALI
17,766 lumens
180 watts
174 watts
120‐277 volts
700 milliamps
700 milliamps
3000 kelvin
70 CRI
0.92 sq. ft.
27.3 lbs.
ANSI C136.41, 7‐pin
[RFL‐039]‐180W80LED3K‐T‐R2M‐UNIV‐DALI‐RCD7‐PH9‐GY3
Arterial ‐ Staggered
Product Data (Summary)Submittal Reference
Document
Roadway
Philips Lumec
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Form 4: LED Luminaire Specifications Submittal Form (Park & Pathway –
Cobrahead)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐ nominal
range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐ maintained Luminaire spec sheet
CCT (correlated color temperature) LM79 report
CRI (color rendering index) LM79 report
EPA (effective projected area) ‐
nominal Luminaire spec sheet
Luminaire Weight ‐ nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming capabil ity Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient immunity ANSI
C136.2 combination wave test
level
Basic (6kV/3kA) Elevated (20kV/10kA) Surge suppressor spec sheet
Vibration Test‐ANSI C136.31 3G test report
Luminaire warranty period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance at 36,000
hoursTM‐21 calculator
Max. LED case temperature ISTMT report
[RFS‐021]‐35W16LED3K‐T‐R2M‐UNIV‐DALI‐RCD7‐PH9‐GY3
Product Information Description
Park & Pathway ‐ Cobrahead
Product Data (Summary) Submittal Reference Document
Roadway
Philips Lumec
Dimmable, 0‐10V Dimmable, DALI
3565 lumens
35 watts
38 watts
120‐277 volts
700 milliamps
700 milliamps
3000 kelvin
70 CRI
0.52 sq. ft.
9.4 lbs.
ANSI C136.41, 7‐pin
59.2 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
98.13%
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Form 4: LED Luminaire Specifications Submittal Form (Residential‐
Intersection)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model
Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input
power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐
nominal range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐
maintained Luminaire spec sheet
CCT (correlated color
temperature) LM79 report
CRI (color rendering
index) LM79 report
EPA (effective projected
area) ‐ nominal Luminaire spec sheet
Luminaire Weight ‐
nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming
capability Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient
immunity ANSI C136.2
combination wave test
level
Basic (6kV/3kA) Elevated (20kV/10kA) Surge suppressor spec
sheet
Vibration Test‐ANSI
C136.31 3G test report
Luminaire warranty
period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance
at 36,000 hoursTM‐21 calculator
Max. LED case
temperatureISTMT report
Product Information
Description
83.6 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
99.53%
Dimmable, 0‐10V Dimmable, DALI
14,358 lumens
160 watts
161 watts
120‐277 volts
1050 milliamps
1050 milliamps
3000 kelvin
70 CRI
0.53 sq. ft.
12.2 lbs.
ANSI C136.41, 7‐pin
[RFM‐056]‐160W48LED3K‐T‐4‐UNIV‐DALI‐RCD7‐PH9‐GY3
Residential ‐ INT R‐R and R‐A
Product Data (Summary)Submittal Reference
Document
Roadway
Phil ips Lumec
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Form 4: LED Luminaire Specifications Submittal Form (Residential – One
Sided)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model
Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input
power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐
nominal range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐
maintained Luminaire spec sheet
CCT (correlated color
temperature) LM79 report
CRI (color rendering
index) LM79 report
EPA (effective projected
area) ‐ nominal Luminaire spec sheet
Luminaire Weight ‐
nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming
capabil ity Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient
immunity ANSI C136.2
combination wave test
level
Basic (6kV/3kA) Elevated (20kV/10kA) Surge suppressor spec sheet
Vibration Test‐ANSI
C136.31 3G test report
Luminaire warranty
period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance
at 36,000 hoursTM‐21 calculator
Max. LED case
temperatureISTMT report
Product Information
Description
83.6 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
99.53%
Dimmable, 0‐10V Dimmable, DALI
14,272 lumens
160 watts
161 watts
120‐277 volts
1050 milliamps
1050 milliamps
3000 kelvin
70 CRI
0.53 sq. ft.
12.2 lbs.
ANSI C136.41, 7‐pin
[RFM‐056]‐160W48LED3K‐T‐R2M‐UNIV‐DALI‐RCD7‐PH9‐GY3
Residential ‐ One‐Sided
Product Data (Summary) Submittal Reference Document
Roadway
Philips Lumec
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Form 4: LED Luminaire Specifications Submittal Form (Residential‐
Staggered)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input
power—initial Luminaire spec sheet
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐
nominal range Luminaire spec sheet
LED drive current ‐ initial Luminaire spec sheet
LED drive current ‐
maintained Luminaire spec sheet
CCT (correlated color
temperature) LM79 report
CRI (color rendering index) LM79 report
EPA (effective projected area)
‐ nominal Luminaire spec sheet
Luminaire Weight ‐ nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming
capability Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient immunity
ANSI C136.2 combination
wave test level
Basic (6kV/3kA) Elevated (20kV/10kA) Surge suppressor spec sheet
Vibration Test‐ANSI C136.31 3G test report
Luminaire warranty period Warranty document
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance at
36,000 hoursTM‐21 calculator
Max. LED case temperature ISTMT report
Product Information
Description
83.6 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
10 years
10,000 hours
99.53%
Dimmable, 0‐10V Dimmable, DALI
13,999 lumens
160 watts
161 watts
120‐277 volts
1050 mill iamps
1050 mill iamps
3000 kelvin
70 CRI
0.53 sq. ft.
12.2 lbs.
ANSI C136.41, 7‐pin
[RFM‐056]‐160W48LED3K‐T‐R3M‐UNIV‐DALI‐RCD7‐PH9‐GY3
Residential ‐ Staggered
Product Data (Summary) Submittal Reference Document
Roadway
Philips Lumec
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Form 4: LED Luminaire Specifications Submittal Form (Park & Pathway –
Shoebox)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input power—initial NA
Luminaire input power—maintained Luminaire spec sheet
Luminaire input voltage‐ nominal
range Luminaire spec sheet
LED drive current ‐ initial NA
LED drive current ‐ maintained Luminaire spec sheet
CCT (correlated color temperature) Luminaire spec sheet
CRI (color rendering index) Luminaire spec sheet
EPA (effective projected area) ‐
nominal Luminaire spec sheet
Luminaire Weight ‐ nominal Luminaire spec sheet
Control Interface Luminaire spec sheet
LED Driver – dimming capability Driver spec sheet
LED driver‐ rated l ife Driver spec sheet
Electrical transient immunity ANSI
C136.2 combination wave test level Basic (6kV/3kA)
Elevated
(20kV/10kA) Surge suppressor spec sheet
Vibration Test‐ANSI C136.31
Luminaire warranty period Standard Warranty Info
IES LM‐80 test duration
LED lumen maintenance at 36,000
hoursTM‐21 calculator
Max. LED case temperature ISTMT report
ECF‐1‐2‐55LA‐3253‐WW‐UNV‐NP‐PCR7
Product Information Description
Park & Pathway ‐ Shoebox
Product Data (Summary)Submittal Reference
Document
EcoForm
Philips Gardco
Yes - Dimmable, 0‐10V Dimmable, DALI
5,574 lumens
watts
54.8 watts
120‐277 volts
milliamps
461 milliamps
3000 kelvin
80 CRI
0.2 sq. ft.
20 lbs.
ANSI C136.41, 7‐pin
80 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
5 years
10,000 hours
98.00%
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Form 4: LED Luminaire Specifications Submittal Form (Residential Coach)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model Number
Luminous Flux – initial Luminaire Spec Sheet
Luminaire input
power—initialLuminaire Spec Sheet
Luminaire input
power—maintainedLuminaire Spec Sheet
Luminaire input voltage‐
nominal rangeLuminaire Spec Sheet
LED drive current ‐ initial Luminaire Spec Sheet
LED drive current ‐
maintainedLuminaire Spec Sheet
CCT (correlated color
temperature)Luminaire Spec Sheet
CRI (color rendering index) Luminaire Spec Sheet
EPA (effective projected
area) ‐ nominalLuminaire Spec Sheet
Luminaire Weight ‐
nominalLuminaire Spec Sheet
Control Interface Luminaire Spec Sheet
LED Driver – dimming
capabilityLuminaire Spec Sheet
LED driver‐ rated l ife Luminaire Spec Sheet
Electrical transient
immunity ANSI C136.2
combination wave test
level
Basic (6kV/3kA) Elevated
(20kV/10kA)
Vibration Test‐ANSI
C136.31
Testing for similar product
available
Luminaire warranty period
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance at
36,000 hoursTM‐21 calculator
Max. LED case temperature ISTMT report
120‐277 volts
Residential Coach
Product Information
Description
Submittal Reference
Document
Residential Coach
Product Data (Summary)
Philips Hadco
C12451A‐X3NN42A3NA
4038 lumens
50.3 watts
48.3 watts
None for specific fixture Level 2
350 mill iamps
350 mill iamps
4000 kelvin
70
Maximum 0.87 sq. ft.
Maximum 18 lbs.
None ANSI C136.41, 7‐pin
x Dimmable, 0‐10V x Dimmable, DALI
100,000 hours
x Enhanced (10kV / 5kA)
5 years
10,000 hours
97.69%
74 degrees Celsius
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Form 4: LED Luminaire Specifications Submittal Form (Arterial Acorn)
Lighting Context
Luminaire Designation Luminaire Spec Sheet
Luminaire Manufacturer Luminaire Spec Sheet
Luminaire Model Number Luminaire Spec Sheet
Luminous Flux – initial Luminaire Spec Sheet
Luminaire input
power—initialLuminaire Spec Sheet
Luminaire input
power—maintainedLuminaire Spec Sheet
Luminaire input voltage‐
nominal rangeLuminaire Spec Sheet
LED drive current ‐ initial Luminaire Spec Sheet
LED drive current ‐
maintainedLuminaire Spec Sheet
CCT (correlated color
temperature)Luminaire Spec Sheet
CRI (color rendering index)DS101 Luxeon R Product
Datasheet
EPA (effective projected
area) ‐ nominal
Luminaire Weight ‐
nominal
Control Interface
LED Driver – dimming
capability
LED driver‐ rated l ife
Electrical transient
immunity ANSI C136.2
combination wave test
level
Basic (6kV/3kA) Elevated
(20kV/10kA)
Vibration Test‐ANSI
C136.31
Testing for similar product
available
Luminaire warranty period
IES LM‐80 test duration IES LM‐80‐15 report
LED lumen maintenance at
36,000 hoursTM‐21 calculator
Max. LED case temperature ISTMT report
120‐277 volts
Arterial Acorn
Product Information
Description
Submittal Reference
Document
Arterial Acorn
Product Data (Summary)
Phil ips Hadco
C7802J‐ANN64AN
7126 lumens
103.2 watts
101.2 watts
None for specific fixture Level 2
530 milliamps
530 milliamps
4000 kelvin
70 CRI MIN
2.08 max sq. ft.
Maximum 59 lbs.
n/a‐ no t/l in sample fixture ANSI C136.41, 7‐pin
X Dimmable, 0‐10V x Dimmable, DALI
50,000 hours @<‐75C 100,000 hours @<‐65C
X Enhanced (10kV / 5kA)
5 years
10,000
97.69%
79 degree Celsius
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Form 4: LED Luminaire Specifications Submittal Form (Viaduct)
Lighting Context
Luminaire Designation
Luminaire Manufacturer
Luminaire Model
Number
Luminous Flux – initial Luminaire spec sheet
Luminaire input
power—initialNA
Luminaire input
power—maintained Luminaire spec sheet
Luminaire input voltage‐
nominal range Luminaire spec sheet
LED drive current ‐ initial NA
LED drive current ‐
maintainedNA
CCT (correlated color
temperature) Luminaire spec sheet
CRI (color rendering
index) Luminaire spec sheet
EPA (effective projected
area) ‐ nominal Luminaire spec sheet
Luminaire Weight ‐
nominal Luminaire spec sheet
Control Interface Photocell‐7‐pin‐TE
LED Driver – dimming
capability Driver spec sheet
LED driver‐ rated l i fe Driver spec sheet
Electrical transient
immunity ANSI C136.2
combination wave test
level
Basic (6kV/3kA) Elevated
(20kV/10kA) Surge suppressor spec sheet
Vibration Test‐ANSI
C136.31
Vibration‐Test‐LED‐49xxx‐
UNV
Luminaire warranty
periodLuminaire spec sheet
IES LM‐80 test durationLM80‐Report‐Citizen CLU046‐
CLU048
LED lumen maintenance
at 36,000 hoursTM‐21 calculator
Max. LED case
temperatureISTMT report
LED‐49100‐18‐UNV‐0‐10VDIM‐830‐LDR‐7P‐SP
Product Information
Description
Viaduct
Product Data (Summary)Submittal Reference
Document
Viaduct
Neptun Light Inc.
x ‐ Dimmable, 0‐10V x ‐ Dimmable, DALI
13,000
102 watts
100 watts
90‐308 volts
750 mill iamps
750 mill iamps
3000 kelvin
80 CRI
0.54
28 lbs.
ANSI C136.41, 7‐pin
80 degrees Celsius
100,000 years
Enhanced (10kV / 10kA)
Level 2
12 years
17,000 hours
98.00%
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Section III, Infrastructure Stabilization Proposal
Section III ‐ Infrastructure Stabilization Proposal ‐ Required Content
Form 6: Infrastructure Stabilization Pricing Form (as amended by Addendum #2)
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3.1 FORM 6: INFRASTRUCTURE STABILIZATION PRICING
InfrastructureStabilizationUnitPricingInstructions:ThepricingprovidedonthisForm14,togetherwiththeapplicablemarkup,willserveasanot‐to‐exceedbudgetforthefullcostoftheAssetConditionAssessmentWork.
ITEM # DESCRIPTION UNITS
1 REMOVE & INSTALL RESIDENTIAL POLE WIRE WITH GROUND EACH
2 REMOVE & INSTALL ARTERIAL POLE WIRE WITH GROUND EACH
3 REMOVE & INSTALL CABLE, ALUMINUM, AERIAL, 3 1/C #8, WITH MESSENGER
PER FOOT
4 REMOVE & INSTALL ELECTRIC CABLE, AERIAL, 1/C # 6 PER FOOT
5 REMOVE & INSTALL ELECTRIC CABLE IN CONDUIT, TRIPLEX 2 1/C NO.6,1/C NO.8
PER FOOT
6 REMOVE RESIDENTIAL LEGACY POLE & MAST ARM, INSTALL RESIDENTIAL 20’ POLE & 12’ MAST ARM ALUMINUM,
EACH
7 REMOVE ARTERIAL LEGACY POLE & INSTALL ARTERIAL STEEL, ANCHOR BASE, 15”B.C., 34' 6"
EACH
8 REMOVE & INSTALL MAST ARM, STEEL, 8 FOOT EACH
9 REMOVE & INSTALL MAST ARM, STEEL, 12 FOOT EACH
10 REMOVE & INSTALL MAST ARM, STEEL, 15 FOOT EACH
11 PLASTIC POLE DOORS EACH
12 REMOVE & INSTALL ALLEY LUMINAIRE WIRE WITH IN‐LINE FUSE EACH
13 PAINT BOTTOM 5’ OF EXISTING POLE TO INHIBIT RUST CORROSION
EACH
14 PAINT EXISTING 20’ RESIDENTIAL POLE EACH
15 PAINT EXISTING 30’ ARTERIAL POLE EACH
16 PAINT EXISTING 8’ MAST ARM EACH
17 PAINT EXISTING 12’ OR 15’ MAST ARM EACH
18 VIADUCT / UNDERPASS CONDUIT REPLACEMENT" PER FOOT
19 VIADUCT / UNDERPASS WIRING REPLACEMENT PER FOOT
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AssetConditionAssessmentPricingInstructions:ThepricingprovidedonthisForm14,togetherwiththeapplicablemarkup,willserveasanot‐to‐exceedbudgetforthefullcostoftheAssetConditionAssessmentWork.
ITEM # DESCRIPTION TOTAL COST
1 COMPREHENSIVE ASSET CONDITION ASSESSMENT
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Section IV, Technology Proposal Section IV ‐ Technology Proposal ‐ Required Content
Technology Solution Overview
System Architecture
Integrations & Interfaces
Reporting & Analytics
Additional Functionality
Third Party Products
Hostings & Environments
Backup & Recovery
Security & Accessibility
Maintenance & Support
Performance Standards & Service Level Agreements
Warranties
Form 8: Interrogatories
Form 7: Technology Services Functional, Logical, and Technical Requirements (Microsoft Excel Format)
Form 9: Technology Specifications and Services Pricing Form (Microsoft Excel Format) (as amended by Addendum #2)
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4.1 TECHNOLOGY SOLUTION OVERVIEW (RFP 4.3.5.1)
ThePhilipsLightingtechnologyapproachforChicagoiscapturedthroughthreewords:Connect,Control,Create.
ConnecttheCity’sstreetlightinfrastructure Controlthelightinginfrastructurethroughanopen,scalable,secureLMS CreateafoundationalinfrastructureforSmartCityprogramsandprojects
CityTouchistheLightManagementSystem(LMS)developedbyPhilipsLighting–theworld’slargestlightingcompany–andisthecenterpieceofourtechnologysolution.TheuniquewayCityTouchcommunicatesdeliversanLMSthatissimple,flexibilityandcosteffective,makingitanidealchoicefortheChicagoSmartLightingInitiative.WithPhilipsCityTouch,theCityofChicagocanhaveremotecontroloveritsentirelightinginventory,usingaprovenassetmanagementsystemthatwillenableanewleveloperationalexcellencefortheCity.Indoingso,ChicagowillimprovethesafetyandqualityoflifeacrosstheCity.The“Plug&Play”designoftheCityTouchLMSrequiresnoadditionalhardwarebeyondthenodeitself,andautomaticallyconnectstotheexistingLTEcellularnetwork.Simplicityindesign,installationandongoingmaintenancewillgeneratea21%lowertotalcostofownershipforChicagooveraconventionalmeshnetwork.BelowisalistofwhatweunderstandtobesomeoftheCity'sfundamentalobjectivesthatwilldefinethedirectionandsuccessoftechnologydeployment.Eachobjectiveisfurtherbrokendowninthisnarrative,followedbyahighleveldescriptionoftheCityTouchLMSproposedfeatures,andsupportingdetailregardingthehardwareandSoftware‐as‐a‐Service(SaaS),allaligningwiththerequiredcontentforSectionIV.
Chicago LMS Objective Philips LMS Solution
Proven and Reliable System Largest portfolio of major city deployments, leveraging the flexibility, dependability and security of the AT&T cellular network
Most Cost Effective LMS Solution Twice as fast to install, no hidden fees, and total cost of ownership is 21% less than a mesh network
Easy for City to Manage From planning to purchase to user interface; the CityTouch LMS is simplest for a city to install and master
Flexible for Future Innovation Street light infrastructure leveraged to focus on data sharing to improve livability, economic vibrancy, and quality of life in Chicago
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ProvenandReliableSystem
Themanagementoftheworld’slargestconnectedlightingsystemrequiresthemostdependabletechnologyandacompatiblerecordofsuccess.
TrackRecordofLargeScaleDeployments
Morethan700customersin35countriesmanagetheirstreetlightingwithCityTouch.The“PlugandPlay”featureoftheCityTouchLMSsystemrequiresnoadvanceplanningforinstallationorminimumnumberofnodes,permittingeasyscalabilityforlargecitieslikeChicago.
CommunicatesThroughExistingCellularNetworks
TheCityTouchLMSconnectseachindividualnodethroughanexistingcellularnetwork.SoftwareasaService(SaaS)andregularupdatesarebundledintotheupfrontnodeprice,makingitsimpletoplanandprocure.ThenetworkCityTouchoperatesonprovidestheCityofChicago,itsemployees,citizens,andvisitors,withsecureconnectivity,dependability,andaflexiblenetworkforgrowth.ManagedbyAT&TwithmillionsofconnectionsallacrossChicagoandthroughouttheUnitedStates,thenetworkhasworldclasssecurity,reliability,andprovenperformance.
StreetLightingManagement
CityTouchLMSisspecificallydesignedtobethemosteffectiveandeasiesttouseassetmanagementsystemforstreetlightingprofessionals.IncontrasttotheCityTouchlighting‐centricdesign,manyexistingsystemsinthemarketweredevelopedprimarilyforutilitymeteringactivities,andlightingmanagementwassecondary.Meshnetworkswithutilityoriginshavemorepointsoffailureandsubstantialhiddencostsoverthelifeofthesystem.TheCityofChicagowillbedeployingoneoftheworld’slargestsystems,requiringaLMSthatisdesignedtoperformaswellondayoneasitdoesintenyears.
EliminatesIssueswith“FrozenNodes”
TheCityTouchLMSperformanceisunaffectedbyissuesliketreegrowthandradiofrequencyinterferencewhichcancause“frozennodes”.Thisissue,mostcommonwithmeshnetworks,canimpact15‐20%oftheoverallassets.Ifalightingmaintenancesystembecomesamaintenanceissueitself,itcanresultinfurtheroutagesaffectingpublicsafety.EliminatingunnecessarymaintenanceattributedtotheLMSisinpartwhyCityTouchhasalowercostofownership.
TechnologyPartnersProvideAddedConfidence
OneofthereasonstheCityTouchLMSissodependableisbecauseoftheintegratedtechnologiesthatsupportthesystem.WithAT&Tastheprimarycellularnetworkprovider,AmazonWebServicesasthedatahostandBlack&Veatchastheprogramandconstructionmanager,Chicagocanbeconfidentinthereliabilityandsecurityofitssystem.
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EasyfortheCitytoManage
ThePhilipsCityTouchLMSisdesignedtobesimple.Byremovingthecomplexitiesofameshbasedsystem,theCitycanquicklyimplementandmanageanLMStomeettheincreasingexpectationsofcitylighting.CityTouchLMSsimplicityeliminatestheneedforsitebasedsystemexpertsandtheburdenofdeepsystemtraining.Nogatewayhardware,fieldcommissioning,expertknowledge,andsecurityworriesmakestheCityTouchassetmanagementsystemthemosteasilymanagedsystemavailabletoday.
Plug&Play
ThecellularnetworkisthekeytotheCityTouchLMSPlug&Playcapability.Whetheronenodeorhundredsofthousands,ChicagocandeploythissystemacrossitsWardswithnoadditionalrequireddesignorplanning.Thereisnoexpertknowledgeoradditionalhardwarerequired.Pluginthenodetoanymanufacturer’sluminaireandletsthestate‐of‐the‐artsoftwaredotherest.
CDOTMaintenanceCanConnectToo
PhilipsCityTouchissoscalableandeasytoimplementthatnodescouldalsobeaddedduringroutineCDOTmaintenance,savingtheCitytimeandmoney,andspeedingupthefouryeardeployment.ACityTouchinstallationcanbeaslittleasonenodeinstalledinastandardNEMAsocket,asopposedtoameshsystemthatrequiresadditionalhardwareandimplementationplanning.
DusktoDawnSchedule
Manysystemsrequire24/7powertothestreetlightingsystem,howeverCityTouchisdesignedtooperateonthecurrentDusktoDawnschedule.ManyCity’semploythissamescheduletoprotectcitizensandcontractorsthatcouldbediggingduringtheday,aswellastominimizeenergytransmissionloss.Movingtoa24/7poweredsystemcouldresultinlessprojectenergysavingsbecauseofthepowerrequiredformeshnetworknodesandhardwareduringtheday.
IntegrationServices
CityTouchLMScanintegratewithCity’s311andotherexistingsystemsviacustomAPIdevelopmenttogeneratethenecessaryautomateddatasharingenablingCDOTmobileapplicationstoadvanceoperations.PhilipsLightinghastheexpertiseand“outofthebox”applicationstotailoratwo‐wayworkflowsystemthatisstraight‐forwardandsustainable.Furthermore,theopenAPIinsuresthatstreetlightdataissharedhorizontallyandverticallyformaximumcityusage.InBuenosAires,thecombinedSAPandPhilipsLightingsolutionlinksreal‐timeinformationfromconnectedstreetlightswithdatafromothersensorsinasingleintegratedcitydashboardtoexplorevaluableinformation.
DedicatedCityTouchLMSSupportforChicago
PhilipsLightingwillbededicatingaCityTouchprofessionaltosupporttheday‐to‐dayinstallationandsmoothtransitionforChicago.Knowledge,trainingandtroubleshootingforaneasyLMSadoption.
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MostCostEffectiveSolution
TheCityTouchsystemwillhelpChicagodeliverimprovedserviceforitscitizens.Smarterandmoreefficient,withacostofownershipthatis21%lessthanconventionalmeshnetwork.
TwiceasFastinSystemDeployment1
Scalablepoint‐to‐pointconnectivityeliminatestheneedforcomplexmeshandgatewayinfrastructure.Bytransmittingdatadirectly,weeliminateacumbersomeinstallationfieldprogrammingeffortthatrequiresextrahardware,contractortimeandhasmoreroomforerror.
“Plug&Play”DesignRemovesCostlyPlanningandCommissioning
TheCityTouchLMSnodecanbepluggedinanynumberoffixtures,fromanymanufacturer,andisonlineinapproximately20minutes.Atraditionalmeshnetworksystem,requiresanupfrontnetworkplanforeachareadeployed.Theproprietarymeshnetworkalsorequirescontinuoussupervisionbyskilledadministratorsversusaprivatecellularnetwork,suchasAT&T.InthecaseofChicago,itisestimatedthataminimumof660segmentcontrollersandmodemswillberequired,requiringmorecapitalinvestment.Meshnetworksalsorequirealineofsightforeachnode,whichaddsadditionaltimeandcomplexitytothecommissioningofthesystem.Meshnetworksalsoneedtobecarefullytunedtominimizelatencyandbandwidthissues.Overall,it’samorecomplexsystemtoinstall,commissionandmaintain.
21%OverallLowerLife‐CycleCosts
WhencomparingtheoperationalcostsofatraditionalmeshnetworkagainsttheCityTouchcellularapproach,significantcostreductionsareevident.TheCityTouchLMSapproachoffersahigherreturnoninvestment,whileloweringthetotalcostofownership.Thesimplicityofthesystemtoinstallandmanageiswhyitisbestinclass,andbestforChicago.
1Basedonnumberofunitsthatcanbedeployedpertechnicianinfieldasreportedfromseveralcitiesacrosstheworld.
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EliminatesHiddenSystemMaintenanceCosts
Whenanodelosescommunications,foranyreason,andmissesoneofthe5‐6annualsoftwareupdates,thenodebecomes“frozen”ornon‐communicative.ThatmeshnetworknodethenneedstobephysicallyreplacedorrebootedbytheCity.Atanygiventime,thisissuecanimpact15‐20%oftheoverallinventory–makingthelightingmaintenancesystemamaintenanceissueofitsown.EliminatingunnecessarymaintenanceissuesthatareattributedtotheLMSisoneofthemanyreasonstheCityTouchLMShasasubstantiallylowercostofownership.IfaCityTouchnodedoesbecomenon‐communicative,itcanbeeasilyrebootedremotely.
WorkFlowApplicationCanSaveCityMillionsinDay‐to‐DayOperations
Thebuilt‐inWorkflowapplicationfortheCityTouchLMSisanexceptionalmatchfortheCity’sday‐to‐dayworkorderandmaintenancemanagementneeds.ByintegratingwiththeCity’s311systemandWorkOrderManagementSystem,theautomateddatasharingallowsCDOTemployeestoaccesskeydataanddiagnosticsontheluminairetheyareaddressing.
WorkingwithCityTouchLMSandWorkFlowApplication,Chicagocanbegintoeliminateinefficienciesinoperationsprocessandsavemillionsofday‐to‐daymaintenanceroutines.Thesequantifiablesavingscancomeintheformofimprovedinventorymanagement,reducedfuelcosts,multiplerepairsinsameareaonsamedayandbenefitsfrominfrastructurestabilization.
Perhapsmostimportantly,theabilitytorespondtoissuesandoutagesfaster,willcontinuetocreateasaferChicagoforitscitizensandvisitors.
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FlexibleforFutureInnovation
ThePhilipsCityTouchLMScanintegratetoexistingChicagosystems,andisthenetworkofchoiceforSmartCityconnectivityandtheInternetofThings(IOT)movement.Thecellularnetworkprovidesflexibilityandeconomicscale,withtheassuranceofaprofessionallymanagednetworkedusedbybillionsofdevices.
DeploymentofaSmartLightingSystemistheFoundationforSmartCityBlueprint
SmartCitiesuserecentadvancesincommunications,digitaltechnologies,datasharingandanalysis,andintelligentdesigntomakecitiesmorelivable,resilient,economicallysound,andsustainable.AsuccessfulSmartCitiesinitiativereliesonsmarttechnology,butitalsorequiresleadershipandvision.SmartlightingisthecriticalstepforwardontheSmartCityroadmap.
OpenAPIEnablesDataSharingandPowerfulAnalyticsforImprovedServices
Technologiesandstandardsareevolvingrapidlyinthedynamicsmartcityenvironment.CitiesneedtostayflexibleandpreparedforafuturebasedonstandardsandAPIs(ApplicationsProgramInterface).WithAPIs,customerscanintegrateCityTouchLMSintotheirexistingsystems.
Tobesuccessful,SmartCityinitiativesshouldavoidbeinglockedintoanintegratedsolutionfromasinglevendor.Specializedinfrastructurescreatesilosofinformationandservices.Thismakesitdifficult,ifnotimpossible,fordifferentcityserviceorganizationstoworktogetherefficiently,anditmakesitdifficultforthecitytocommunicateeffectivelywithitscitizens.Openness,ontheotherhand,iscriticaltounlockingmaximumvaluefromtherangeofcityservices.
Whilecitydecisionmakersareincreasinglyawareofthebenefitsofanopenapproach,theybenefitfrommoreclarityonthefullimplicationsandchallengesofopennessasregardstointerfacesbetweenapplicationsandcityverticals,standards,andprocurement.Openecosystemsdevelopindependently,butintegrateseamlesslyatahigherlevel.Suchanecosystemiskeytounlockingincreasingvaluefromdifferentverticalsandapplicationsovertime.
IntegrateorImplementNewSolutionsthatImproveChicagoLife
Inthegraphicbelow,youcanseethehorizontalandverticalflowofinformationbetweenexistingandemergingSmartCitysystems.Asstatedabove:Openecosystemsdevelopindependently,butintegrateseamlesslyatahigherlevel.
InthecaseofChicago,itispossiblefortheCityTouchLMSusabledatatobeintegratedwithexistingsystemsliketheArrayofThings,Chicago311,CDOTWorkOrderManagementSystemandChicago911.DatasharingwithCDOTTransportationSystems,ShotSpotter,BigBellyTrashCollectionarealsoexampleswheresharedinformationcouldallowtheCitytoserveitscitizensmoreeffectively.
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Finally,CityTouchLMSisanInternetofThings(IoT)enabledsoftwareplatformthatcansecurelyintegratetoChicago’sdevelopingIoTplatformofchoiceandothersmartdevices.WemayachievethisusingourstandardAPImodel.However,certaincustomizedAPIswillrequireaseparateanddetailedproposalasthefinalspecificationisnotfullydeterminedinthisRFP.
PartnerwithGlobalLeaderstoAdvancetheSmartCityVision
AsChicagoproceedswiththeLEDconversionanddeploymentofaLMS;theteamofBlack&Veatch,PhilipsLightingandCiscoSystemsstandreadytoenhancefuturescopesofworkwithSmartCitytechnologiesthattheCitydeterminesvaluableandappropriatetoinclude.SomeofthesetechnologiescanalsoprovidearevenuesourcetotheCity,whichcanhelpoffsetthecostoftheprojectorgenerallyimprovethebusinesscaseforChicago.
Thefocusforourteamissquarelyonthesuccessfuldeploymentof21stcenturyconnectedstreetlightinginfrastructurethatisfuture‐readyforChicago.TheCitywillbenefitbypartneringwithanestablishedandknowledgeableteamintheSmartCityspace.TheBlack&VeatchandPhilipsteamwilldeliveraddedflexibilitytosupportthedevelopmentandadditionofevolvingtechnologiesastheSmartLightingInitiativeunfoldsovertheupcomingyears.
Figure 8. Philips Smart City Asset Management dashboards can deliver visibility to multiple technologies throughout the City of Chicago.
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4.2 HIGH‐LEVEL FEATURES AND CAPABILITIES OF CITYTOUCH LMS
TheCityTouchLMSgivestheCityofChicagoabsolutecontrolovertheentirelightinginfrastructure.ThemostfundamentalfeaturesofthesystemwillallowtheCDOTtomonitor,manageandmeasure.TheaddedvaluecomponentslikeWorkFlowandAssetLinkforintegrationservicesmakesprovidestheCitywithanassetmanagementsystemthatleadtooperationexcellenceandsignificantoperationalsavings.
Monitor
OncecommunicationisestablishedforanynodeintheCityTouchLMS,Chicagocanbegintomonitor,controlandmanageitslightingassetsremotely.You’llbeautomaticallyinformedifafailureoccurs,enablingCDOTtoimmediatelyinitiatetheworkprocess.Thesystemoffersconfigurablefaulttypeswithdifferentlevelsofseverity,sotheteaminthefieldwillknowthedetailsoftheproducttheyarefixingandwhytheluminairehasfailed.
Manage
TheCityTouchLMSuserinterfaceallowsyoutoadjustlightinglevelssimplyandaccurately.Youcancontrolandprogramlightinglevelsforeveryindividuallightpoint,astreet,oranentiredistrict.Dependingonthespecificneed,youcanboostlightlevelstoimprovesafetyandvisibility,ordimthemtosaveenergyandpreventlighttrespass.
TheCityTouchLMScalendarfunctionallowsyoutousePhilipspre‐settemplatesorcreateyourown,asappropriateforChicago.Theschedulingcapabilitiesandadaptivelightprogramareboundlessandatyourfingertips.
PhilipsLightingstandsreadytosupportChicagointhiseffort.
Measure
Accuratemeteringofeachindividuallightpointmeansyouknowhowmuchenergyyouareusingandwhere.ThiswillhelpChicagoevaluateenergyandsustainabilityinitiatives,betterbudgetforthefuture,andprovidemeaningfuldatatoComEdthatcanleadtoamoreequitableratebasedontrueusage.
Figure 11. CityTouch nodes easily connect via AT&T network to feed data directly to the LMS, providing Chicago with complete control and utilization of their lighting inventory throughout the City.
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Work Order and Outage Management
AstheLEDconversionprocessproceedsinChicago,eachconnectedlightwillbetiedintotheCityTouchLMSwhichbecomestheCity’sprimaryassetmanagementtoolfortheChicagostreetlightingsystem.Keyinformationsuchasluminairedetails,burnhours,eventorfaulthistory,specificationsheetandcriticalpowerinformationisattheCity’sfingertips–bylaptoporfieldmobiledevice.
TheCityTouchLMSofferincludesanassetmanagementapplicationcalledWorkFlow,aswellasarangeofplatformintegrationoptionstomostcosteffectivelysynchronizetheLMSwiththeCity’sWorkOrderManagementSystemandor311CitizenServiceRequestSystem.
TheCityTouchLMScanintegratewiththeChicago’s311systemtoprovideCDOTimmediateinformationonthestatusofoutagesoropenworkorders.
Sincethe311systemreliesonacitizentoreportanoutage,theCityTouchLMSfaultnoticeshouldbewellaheadofthecitizenservicerequest.
WhentheCityTouchLMSautomaticallyidentifiesthelightisquestionisbackon,itwillremovethefaultnoticeandcommunicatetothe311andCDOTWorkOrderManagementSystemthattheissuehadbeenresolved.
ForthoseCDOTemployeesinthefield,theycandirectlyaccesstheCityTouchLMSontheirapprovedmobiledevicetoaccesskeyinformationtoaidtheirmaintenancevisit.Incorporatingmaintenancecrewsmorecloselyintothecity’sbusinessroutine,withoutovercomplicatingtheprocess,canleadtosignificantefficienciesinthemanagementofthisassetandthepersonalinvestmentfromthemenandwomenthatmaintainthesystem.
WorkFlowMobileApplication
TheCityTouchLMSWorkFlowapplicationcreatesaprocessofcommunicationanddatasharingthatcanleadtooperationalexcellenceinstreetlightmanagement.Accuratejobinstructionsaresentoutfromthesystemdirectlytothecrewinthefield,eliminatingpotentialmisunderstandingandfalseinformationfromtheverybeginning.
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Theotherwayround,anymodificationsdoneinthefieldareautomaticallytrackedandincorporatedinthebackendavoidingredundantdatastreams.
Thefollowinggraphicdepictsthe2‐wayflowofinformationfromCDOTcommandcontroltothefield.
Figure 12. 2‐way Information Flow Give Chicago Superior Control of its Assets.The 2‐way flow of information between CDOT Command Control and the field provides both the Lighting Operator and Working Crews transparent and up‐to‐date information at any light fixture anywhere in the City.
WorkFlowSoftwareFeatures
Receiveassignedjobsandtasksfromtheoperatoraspartofthemaintenanceworkflowplanningincludingdetailedjobandassetinformation
Reportchangesofthejobstatusandadaptifneeded Generatenewfaultsdirectlyinthefield Trackworkresultsbyupdatingassetdatainthesystem
WorkFlowSystemCharacteristics
Twowayinformationflowbetweentheoperator’sbackendandthemobileapp Dynamicassetdata Accesstocompleteassetinventorywithactualdata Modificationsinthefieldinstantaneouslysynchronized Singlesourceoftruthensuresdataconsistency Workplanswithcustomizablejobcategories,e.g.faultrepair,disposal,replacement,
inspection
PertheRFP,aspecificdesignplanofexistingsystemintegrationwilloccurfollowingtheCity’sselection.Bysimplifyingthehandlingofbigamountsofdataandoperationalprocesses,lightingoperatorscanmosteffectivelyplan,trackandrecordoperationalworkflows.
PhilipsLightinghastheexperienceand“outofthebox”applicationstocreateasimple,sustainableandcosteffectiveassetmanagementpackageforChicago.
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Exhibit B Section 2 Requirements
SystemSize&Scalability(ExhibitBSection2.1)
PhilipsCityTouchisafullyfunctionalLMSwithsimpleinstallationthatwilldeliverefficientscalabilityfortheCityofChicago.Eachnodecanbeinstalledoneatatime,atanytime,withouttheneedforanydetailedplanning.Fromonenode,tohundredsofthousandsofnodes–the“Plug&Play”attributetheCityTouchLMScandramaticallysimplifythedeploymentacrossChicago.
Scalablepoint‐to‐pointconnectivityanduniversalcellulartechnologywilleliminatetheneedforcomplicatedgatewayandmodemsystem.TheCityTouchLMSmaintains2XfasterdeploymentcomparedtoatraditionalRFMeshnetwork.UnliketraditionalRFMeshsystem,oncedeployed,CityTouchdoesnothavedeviceinterferenceorobstructionssuchasgrowingtreesornewbuildings.Withnoneedforanyhardwareotherthanthenodesthemselves,scalingisassimpleasinstallinganodeinanewlightpointandinapproximately30minutesthenodeappearsonthecloud‐hosted,web‐baseduserinterfaceandisreadytobecontrolled.
TheCityTouchnodeconnectsdirectlytotheSaaS,makingthesystemlocation‐independentandavailableatanytimetomultipleusers.SaaSensurescentralizedandsecuredatastorage,continuousoperation,andautomaticupdateswhileminimizingITexpenses.
RequiredSystemComponents(ExhibitBSection2.2)andCentralManagementSystem(ExhibitBSection2.3)
TheCityTouchLMSisacomplete,end‐to‐endstreetlightingmanagementsystemusingintuitiveSaaSapplications,andadvancedconnectivitytotransformyourCity’slightingoperations.Theonlyrequiredcomponentisthenodeitself.
Thisminimizestheamountofnetworkequipmenttomaintain,lessenstheopportunityforfailureandmakesitsimplefortheCitytopurchaseandinstall.5yearSaaSprogramcostsarebuiltintotheupfrontcostofthenode.
ThePhilipssolutionprovidesacompleteintegralcentralmanagementsystem(CMS)consistingofthefollowingprimarysystemcomponents:
• PhilipsCityTouchClientOutdoorLuminaireControllerNodes(CTCN)
• PhilipsCityTouchSaaS
• CityTouchLightManagementSystem:
CityTouchLightManagementApplication(UI):Webbasedinterface ConnectApp:remotelymanage&monitoreachlightindividually,identifiesoutage,enable
dimmingordeactivation,importsallassetsdataandreportsenergyusage. WorkflowApp:Analyzefieldperformance,planschedulingthetask,generatejoborders
andmaintainyouroperationthroughautomatedworkplanthatwillsimplifyyourdailyoperation.
Assetlinkconnectsassetmanagementsystemandplatforms.
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BackhaulCommunicationNetwork(ExhibitBSection2.4)
TheCityTouchLMSisacellularsolution,usingthedependableandsecureAT&Tnetworkasitsprimarybackhaul.Thecoststousethisnetworkhavebeenpre‐negotiatedandincludedintotheupfrontcostofthenode,whichalsoincludesa5yearSaaSterm.
Bundledcostsintotheupfrontpriceofthenode,makesitsimpleforacitytoplanandpurchase.Thesystemissimpleandfasttodeploy.Individuallycontrolledfixturesthroughthecellularnetworkeliminatesissueswith“frozen”ornon‐communicatingnodes,whichishighlycommonwithmeshnetworks.
The“frozennode”occursawhenmeshnetworksaredisturbedbytreegrowth,frequencyinterferencetypicallycausedbyhospitals,publicsafetyhubs,securitysystemsandthirdpartytechnologies.Whenanodelosescommunicationsforanyreasonandmissesoneofthe5‐6annualsoftwareupdatesthatarerequiredthenodebecomeslockedornon‐communicative.ThatmeshnetworknodethenneedtobephysicallyreplacedorrebootedbytheCity.Atanygiventime,thisissuecanimpact15‐20%oftheoverallinventory–makingthelightingmaintenancesystemamaintenanceissueofitsown.
Overthepastfewyears,PhilipsLightinghasadvanceditLMSbusinessawayfromconventionalmeshnetworksandoffersonlythecellularnetworksolution.Ourexperienceandfactualdataclearlyindicatethatacellularsolutionmeansgreaterreliabilityandsignificantcostsavingsoverameshnetworkforthecustomer.
Greaterreliabilitybecauseadirectcommunicationwithanindividualpoleorlighteliminatesthetypicalfailuresandsystemdisruptioncustomerexperiencewithmeshnetworks.Costsavingsbecauseeliminatingthosesubstantialhiddencosts,relatedtogatewaymaintenanceand“frozennode”replacementscanquicklyaddupforaCity.
ThefollowinggraphichighlightsthebasicdifferencesbetweenandcellularandRFbasedmeshnetwork.
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Thecellularnetworkenablesthe“Plug&Play”attributeoftheCityTouchLMS,andisalsothereasonthatnodecanbedeployedsoquicklyandwithanyrandomnessthatgoesalongwithalargeCityinstall.
TheCityofJakarta,IndonesiaiscurrentlydeployingCityTouchasitsongoingtransformationintoasmartcity.Thisprojectinvolvesupgradingnearly90,000streetluminaireswithenergyefficientLEDlightsconnectedtoaPhilipsCityTouchlightingmanagementsystem–whichisontargetforcompletioninonlysevenmonths.Thismakesittheworld’sfasteststreetlightingretrofitandremotemanagementprojectundertakentodate.
Additionally,theCityofLosAngeles,whileusingothermanufacturersforluminaires,usestheCityTouchLMSastheirlightingcentralmanagementsystem.LosAngelesselectedthePhilipsCityTouchafteranin‐depthevaluationprocess,inwhichtheeaseandsimplicityofthesystememergedasoneofthekeydifferentiatorsforthem.
Thecellularnetworkisthemostestablished,secureandheadache‐freeplatform–MakingitthemostpopularchoiceforprovenSmartCitytechnologiesthathavecreatedavaluedserviceandrevenuemodel.SmartCitytechnologieslikeShotSpotter,BigBellySolarTrashCollectionandChicago’sArrayofThingsallusetheexistingcellularnetworkforconnection.Streetlightingprofessionalsalsoknowthatitistherightnetworkforasuccessfulandsustainableurbansmartlightingsystem.
FieldDevices(ExhibitBSection2.5)
TheonlyfielddevicesfortheCityTouchLMSisthenodeitself.Often,itisevenattachedtotheluminairebeforeitleavestheshopforinstallation.
TheCityTouchLMSconnectornodesimplyplugsintothestandardNEMAsocketontopofanexistingstreetlight.ThenodewillworkwithalmostanyLEDluminairesfromanymanufacturer. Onceinstalled,itimmediatelystartstransmittinglocationandoperationalinformationviathecellularnetwork.
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EachnodeisembeddedwithaGPSchipthatcommunicateswithmultiplesatellitestoautolocate,aSIMcardforLTEcellularcommunications,anenergymeteringcomponentformeasurementandaccountability,andaphotocellsensoronthetopofthenode.
Hosting&Environments(ExhibitBSection2.6)
Backup&Recovery(ExhibitBSection2.7)
Intheunlikelyeventofthecompletelossoftheprimarydatacenter,anup‐to‐datecopyofthedataisavailableintheseconddatacenter.Thebackupandrecoverycycleistestedwitheachreleasecycle,andafullbackupandrestoreprocedureisexecutedeverythreeweeks.Afullstand‐bysystemisavailableinaseconddatacenterisreadytoprovidethesameserviceandfunctionalityastheoriginalprocessingcenter.
FurtherdetailisprovidedinSection4.9andSection4.14Form8:Interrogatoriesofthisresponse.
Security&Accessibility(ExhibitBSection2.8)
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PerformanceStandards&SLAs(ExhibitBSection2.9)
Systemuptimeismeasuredandreported.CityTouchusesthepubliccellularnetworkforpoint‐to‐pointcommunicationfrom/toplatformtotheenddevice.Uptimeforcellularishigherthanothernetworks(includingproprietarymesh)becausebillionsofdevicesandapplicationsrelyongoodcellularconnectivity.Thenetworksarefullymanagedbydedicatedexpertstomeethighavailabilityandsecurity.FurtherdetailisprovidedinSection4.12ofthisresponse.
Maintenance&Support(ExhibitBSection2.10)
SpecificallyfortheCityofChicago,theCityTouchLMSwillhaveadedicatedPhilipLightingresourcefullycommittedtoasmoothinstallationandtransitiontotheCDOT.ItisanticipatedthatthisindividualwillbethefirstcontactfortheCityandinstallationcontractorsalike,toprovidesupport,informationandtroubleshooting.Thiswillbethesameindividualwhoisperformingqualitycontrolchecksonallthenodesinstalledthepriorday.Furthermore,PhilipsLightingTechnicalSupportCenterisavailabletosupportCityTouchtechnicalissuesviaphoneduringbusinesshoursorthroughtheonlineportalwhichisopen24/7/365.
SecuritysoftwareupdatesandmaintenanceisprovidedaspartoftheSaaSforcontinuityandensuringthemostcurrentversionisprovidedtothecustomer.Theseupdatesoccurevery3‐6weeks,andwithoutanylocaldisturbancetotheoperationofthesystem,andaredeliveredover‐the‐air.
Maintenanceannouncementsinformtheusersabouttheplannedmaintenanceworkandatwhichtimetheservicewilloccur.Thisisalwaysscheduledoutsidethebusinesshoursofusers.
AdetailedmaintenanceandsupportplanisprovidedinSection4.12ofthisresponse.
Warranties(ExhibitBSection2.11)
TheCityTouchLMSincludesa5yearstandardlimitedhardwarewarrantythatalignswiththe5yearSaaSagreementterm.ThemajorityofPhilips’CityTouchdeploymentsareassociatedwitha10yearSaaS,whichincludesa10yearwarranty.The10yeartermiscertainlyanoptionforChicago,asisanycustomtermrequestedupto10years,however,itisnotincludedinthescopeofthisoffer.
ApproachtoStartUp
PhilipsCityTouchnodesmaybeconnectedinanylocation,atanytimeandinanyquantitywithouttheneedforplanning,installationcrew,usertrainingresultinginvastlyreducedinstalltimeandcosts.Theinbuiltworkflowsystemisfullyautomatedandrequiresnofieldcommissioning.AssetdataincludingGPScoordinatesandassetattributesareuploadedtothebackendanduserinterfacewithoutanyhumanintervention.
ApproachtoConfiguration
CityTouchnodesareGPSenabled.AssetdataincludingGPScoordinatesandassetattributesareuploadedtothebackendanduserinterfacewithoutanyhumanintervention.
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ApproachtoQualityAssurance
ThePhilipsLightingnameisimportanttousandweworktirelesslytomaintainourgloballyrecognizedreputationofexcellence.Thequalityofourproducts,andtheirsuccessforourcustomers,arekeytomaintainingoursuperiorbrandnameandcompanystatus.Thatiswhyourqualitycontrolsystemandplanbeginswithourpartssuppliersandcontinuesallthewaythroughtoshippingourproductstotheinstallationteam,andbeyond,throughourcomprehensivewarranties.
OurISO9001‐certifiedqualitymanagementprocessesdriveallaspectsofourbusiness,includingTechnologyandDevelopment,Procurement,Manufacturing,SupplyChainManagement,Sales,Marketing,ShippingandBilling,aswellasQualityandLeadership.Wearecommittedtoprovidingthehighestpossiblelevelsofcustomersatisfactionbydeliveringhighquality,sustainablelightingproducts,systemsandservicesthatenhancepeople’sliveswithlight.
Wearecommittedtoqualityandoperationalexcellencebydrivingcontinuousimprovementasalearningorganization.Todoso,weuseDesignforSixSigma,reliabilitytesting,andcustomerfeedbackinourinnovationprocesses.Also,weuseNetPromoterScoresastheindicatorsforcustomersatisfaction,whichisessentialforlisteningtoandlearningfromcustomersandpartners.Referencesavailable.
Inadditiontoourstringentqualitycontrolmeasuresforproductsandcustomerservicesupport,ourCityTouchsoftwarefollowsequallystringentqualitycontrolmeasuresaswell.ITsecurityisakeyelementofCityTouchserviceswithafocusonmaintainingconfidentiality,integrity,andavailabilityofcustomerproprietarydata.Thesystemusesthesamelevelofsecurityasonlinebankingandbrokeragehousewebsitesusetoconductonlinetransactions.Thesystemisroutinelyauditedtoidentifyandremedyvulnerabilities,enablingahacker‐proofexperience.
CityTouchensuresmaximumqualitybyadheringtostrictindustrystandards.Toensuremaximumsecurity,Philipsusesindustryleadingstandardstoprotecttheintegrityofyouroutdoorlightingsystem.CityTouchdatasecuritymeasuresinclude:
CoAP(ConstrainedApplicationProtocol),DTLS(DatagramTransportLayerSecurity),UDP(UserDatagramProtocol)communication
128‐bitAESencryption
NodesonlyacceptdatafromtheCityTouchserver
Regularinfrastructureaudits,includedServiceOrganizationControls(SOC1and2)andISO27001
Two‐factorauthentication:theuser’spasswordplusauniqueverificationcodethatissenttotheuser’semailforeachsystemlogin
Encrypteddataisstoredinmultiplelocationswithautomaticchangeoverintheeventofhardwarefailure
Frequentautomaticsoftwarereleasestocontinuallyimprovesystemqualityandsecurity
Regularsecurityprocedurereviewandupdates
Togetherwithoursuppliers,weensurethatourproducts,systems,andservicesfulfillourbrandpromiseofdeliveringinnovationthatmakesameaningfuldifferencetopeople'slives.Ourcommitmenttoqualitymeansyoucantrustthatourproductsarefitforuseandcomplywithlocalregulatoryandenvironmentalrequirements.
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Philipsdevelops,educates,coaches,challengesandsupportsouremployeestoachieveworldclassperformancebyimplementingadecisiveandadaptableorganizationthatcreatesanenvironmentinwhichouremployeesareEagertoWin,TakeOwnershipandTeamUptoExcel,whilealwaysactingwithintegrity.
CityTouchconnectornodeCompliance
FCCCompliant PTCRBCertification
ULListed
RoHSCompliant
REACHCompliant
ANSICompliant
IECCompliant
ISO9001:2015Certified
Figure 13. CityTouch Adheres to Industry‐Leading Standards
CityTouchconnectornodesandCityTouchsoftwarecomplywithmultipleindustrystandardstoensurequalityyoucantrust(clockwisefromtopleft):FederalCommunicationsCommission;PCSTypeCertificationReviewBoard;UnderwritersLaboratories;RestrictionofHazardousSubstancesDirective;Registration,Evaluation,AuthorizationandRestrictionofChemicals;AmericanNationalStandardsInstitute;InternationalElectrotechnicalCommission;andInternationalOrganizationforStandardization.
WhenchoosingaPhilipsLightingsolution,theCitycanbeconfidentallPhilipsLightingteammembersassignedtosupportyourprojectareknowledgeableonPhilipsLighting’squalitycontrolprocessesandPhilipsLighting’sobjectivetodelivertheutmostqualityandvaluetoourcustomers.
ApproachtoTesting
ThecoreofPhilipsLighting’stestingapproachisPhilipsLighting’scommitmenttodeliveraseamlesscustomerexperiencewithoutimpactingservicelevels.Toensuresecurity,databackups,andsoftwareupdates,Philipsfrequentlytestsitssystemswithoutinterruptingcustomers’CityTouchservice.
ApproachtoCommissioning
CityTouch’sinbuiltworkflowsystemisfullyautomatedandrequiresnofieldcommissioning.UnliketraditionalRFmeshsystems,oncedeployedCityToucheliminatestheneedforinfrastructurenetworkofsegmentcontrollersandmodems.Itremovesconnectivityissuesduetounlicensedbandwidthobstructionbygrowingtree,newbuildingoranyotherdevice.Theplugandplaydesigneliminatesunnecessarycostsandcomplicationsrelatedtoinstallation,commissioning,hardwareandsoftware.PhilipsLighting’sobjectiveforChicagoistomakethesmartlightingandsmartcityexperienceareality,notjustaconcept.
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Approachtosoftwaredevelopment
PhilipsLighting’sgoalwithCityTouchistoofferthebeststreetlightmanagementsolutionintheindustry.Toachievethisgoal,PhilipsLighting’sapproachtosoftwaredevelopmentfocusesoneaseofuseforourcustomers;thesystemmustbeeasytoinstall(plug‐and‐play),scalable,secureandhavethebestuserinterfacetomonitorandcontrolthestreetlights.
Withsoftwaredesignedforauser‐friendlyexperience,Philips’extensiverangeofCityTouchproductsaredevelopedtobeasflexibleanduniqueasourcustomers.
PhasedImplementationApproach
PhilipsCityTouchsolutionprovidesforafullyfunctionalsystemwithminimalinstallation,whichcanscaleeasilytoaccommodatefuturerequirementsandwhileprovidingacosteffectivesolution.ChicagowillhavegreatflexibilitywithCityTouch.Anindividualdevice,ormultipledevices,maybeconnectedoneatatimeandatanytimewithouttheneedforanydetailedplanning.From1nodeto100k+nodes–CityTouchscaleseasily.ForChicago,theunparalleledscalabilityoftheCityTouchsystemmeansthatphasescanbeimplementedeasilyandinaccordancewiththeCity’spreferredvolumeandtiming.
AdditionalHardwareorSoftware
Notapplicable.TheproposedCityTouchofferisanendtoendsolutionforChicagoandincludesallhardwareandsoftwareneededtooperate.
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4.3 SYSTEM ARCHITECTURE (RFP 4.3.5.3)
PhilipsCityToucharchitectureprovideseaseofinstallation,easeofmaintenanceorreducedmaintenanceoverthelifeoftechnologywithnoadditionalinfrastructureneededwithcomplexbuildandimplementationplanning.
CityTouchisconsidered“Plug&Play”sinceitconnectstothestreetlightwithsimpletwistlock,andisvisibletotheuserontheweb‐basedinterfaceinapproximately20minutes.Throughauserfriendlyinterface–onanapprovedusers’computerorcertifiedhandheld–Chicagocanprogramitssystemtodelivertherightlight,attherighttime,intherightplace.
Figure14providesadiagramoverviewfortheCityToucharchitecture.
CityTouch Platform (Cloud SAAS)
Secured Connectivity
CityTouch Lighting management system
Data Dimming Settings Security Assets Interfaces
Integration
Point‐to‐point 2‐way Communication
FCC‐approved Cellular networkNo more gateway
Streetlight + CityTouch module
Figure 14. CityTouch Light Management System ArchitectureThe Philips system provides ease of installation, ease of maintenance/reduced maintenance over the life of technology, no additional infrastructure needed with complex build and implementation planning.
Assetlink WorkflowConnect
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SinceCityTouchisa“PlugandPlay”scenarioforinstallationteams,itcansaveChicago,andtheresidentsitserves,considerablemoneycomparedtomeshsystemsthatareunnecessarilycomplex,asshowninFigure15.NationalElectricalManufacturersAssociation(“NEMA”)receptaclesarerequiredforCityTouchnodes.
System Architecture Comparison
Traditional RF Mesh network CityTouch cellular network
Cellular network Modem
Battery operated Gateway
FCC‐Approved Cellular network
Proprietary RF Network
Challenge: multiple signal hop
Point to point connectivity
Figure 15. CityTouch Removes Single Point of Failure and Effort to Maintain Proprietary Network
RF Mesh gateways, modems, PSUs, UPSs, frost stats, heaters, cabinets, and control nodes are subject to increased chances of failure, giving risk to the customer, and are costly to maintain. CityTouch eliminates these risks while providing a streamlined operational approach.
o No more signal hop o No more gateway o No commissioning o Higher uptime o Lower TCO
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4.4 INTEGRATION AND INTERFACES (RFP 4.3.5.4, EXHIBIT B
2.3.1.6)
IntegrationExperiencewithCityTouchandPublicSafetyServices
Philipsworkscloselywithmultiplelawenforcementagenciesasapartnerinlightingandtechnologyintegrationefforts.Weclearlyunderstandandcandemonstrate,asshowninFigure16,theconnectionbetweenlightingandpublicsafetywhetheritistheintegrationofothersensorstodetectanincident(e.g.,acoustic),ortraininglawenforcementtousetheCityTouchSysteminbrighteningareaswherethereisaresponserequired.Oftencitiesexperiencethatsimplyraisinglightlevelsnearareportedincidentpreventstheneedforadditionallawenforcementaction.
Figure 16. SAP, CityTouch and Smart Traffic Citywide dashboard technology and a lighting control system integration provides an up to the minute management system and creates a safe environment for citizens.
ReadandWriteAccess
CityTouchprevents“lock‐in”throughopeninterfacesandAssetLinkAPIthatenablesdataexchange.ThiskeepstheinformationsynchronizedbetweenCityTouchandotherthirdpartysystems.ThetwosynchronizationisfullyautomatedthroughourwebbasedservicesasprovenbythesuccessfulLosAngelesintegrationwiththeexistingGISassetmanagementsystem(110,000lightpoints)andBuenosAireswiththeirSAPsystem(91,000lightpoints).
ThePhilipsCityTouchsystemintegratesverticallyandhorizontallywithothersystemstoallowacitytoutilizeasmuchavailabledataasnecessarytomakedecisionsthatleadtomoreefficientcityservices.Figure17demonstratesthe
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horizontalintegrationbetweensystemsandtheverticalintegrationintolargerSmartCitydashboards.
Figure 17 Integration of Systems into Larger Smart City Dashboards CityTouch integrates vertically and horizontally with other systems to allow the use of available data and make decisions that lead to more efficient city services.
CityTouchistheleadingoutdoorlightingcontrolssystemthatprovidesanopenplatformadaptingtothechangingneedofsmartercities.CityTouchusesapplicationprogramminginterface(API)technologytoallowdataexchangewiththird‐partysystems.CityTouchintegrateswithanyassetmanagementsystem,soyou’reneverlocked‐intoonevendor.ItisperfectlysuitedtoprepareChicagotobeanewSmartCity,builtonAPIsthatlinktoabroadarrayofcityverticalsorhorizontals.
WhilethisinterfaceispossiblewithcustomerAPIprogramming,thisserviceisnotincludedinthecurrentscopeofourproposal.AsnotedintheRFP,theCitydoesnotexpectthisproposaltoprovidedetaileddesignonkeycomponentsofthiswork(i.e.,integrationwithotherCitysystems);rather,thesedesignsshouldbedeliveredduringthecourseoftheengagementpost‐award.
SystemandCommunicationNetworkManagement
Asnotedabove,CityTouchcanintegratewithexistingChicagocommunicationinfrastructure,thirdpartypublicareanetworksorvendor‐specificprivatenetworkthroughAPIs.PhilipscanworkwithChicagotocustomizeAPIsthatmeetChicago’srequirements.
Figure18illustratesouropenplatformflexibility.
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Figure 18 CityTouch Open Platform Delivers Flexibility. CityTouch integrates with any asset management system, so Chicago is never locked in to one vendor.
4.5 REPORTING AND ANALYTICS (RFP 4.3.5.5, EXHIBIT B 2.3.1.5)
CityTouchsoftwaretoolsallowforsystemdashboarding,aswellasstandardandcustomeradhocandbatchreporting.
4.6 ADDITIONAL FUNCTIONALITY (RFP 4.3.5.6)
TheCityTouchLMSmeetsalloftheoutlinedrequirementsandcapabilitiestheCityofChicagorequestsinthisRRP.Onceaconnectedlightingsystemhasbeenestablished,thereareadditionalfunctionalitiessuchaspowergridhealthanalyticsorenvironmentalnoisemonitoringthatwehavecollaboratedwithothercustomersonthatcouldmakesenseforChicago.
ConsideringthechallengesthatChicagofaceswithitsexistingelectricalinfrastructure,monitoringthequalityofpowerbeingdeliveredcanbeahelpfulinpredictingandpreventingfailuresduetopoorqualityofpower.AtPhilips,wetryandfocusontheco‐developmentofaddedsystemorsmartcityfunctionalitiesthataregoingtohavequantifiablereturnoninvestmentanddirectpositiveimpactonkeycityservices.
Environmentalnoisemonitoringprovidescontinuousdatatosupportcity‐wideplanningdecisionsliketrafficplanning,schoolplacementorpublicsafetyresourceallocation.
IntheCityofLosAngeles,wearecollaboratingandactivelytestingbothnoisemonitoringandpowergridhealthmonitoringaspotentialaddedfunctionalitytotheCityTouchLMS.
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4.7 THIRD PARTY PRODUCTS (RFP 4.3.5.7)
PhilipsCityTouchisafullyintegratedsolutionanddoesnotrequiretheCitytopurchaseanythird‐party(non‐Philips)materialsorservicestooperate.Asthedesigner,manufacturer,andsellerofPhilipshardware,software,andsystemswecontroloursupplychain,ensuringChicagoanuninterruptedsupplyofproductsforthisprojectandeliminatingtheriskoftheprojectbeingheldupduetosupplierdeficienciesorrelyingonthirdpartysuppliersforpurchasingfixturesandcontrols.
4.8 HOSTINGS AND ENVIRONMENTS (RFP 4.3.5.8, EXHIBIT B 2.5)
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4.9 BACKUP AND RECOVERY (RFP 4.3.5.9, EXHIBIT B 2.6)
Philips’backupandrecoverydataismirroredtoaseconddatacenter.Intheunlikelyeventofthecompletelossoftheprimarydatacenter,anupdatedcopyofthedataisavailableintheseconddatacenter.
Thebackupandrecoverycycleistestedwitheachreleasecycleasafullbackupandrestoreprocedurethatisexecutedeverythreeweeks.Thesebackupsaretakenduringregularoperationandtheserviceisneveraffected.
Philips’backupandrecoveryplankeytasksaredescribedinathreetierprocesses:1)firstlineofdefenseisthecontinuousmirroringofthedatatoasecondarydatacenter;2)secondlineofdefenseisbackupprocedurewitharestore‐in‐timecapability.Acombinationofdailyfullsnapshotsplusincrementalbackupsallowstorestoredataatanypointintime;3)thirdlineofdefenseisanoffsitecopyofthedatawithdailysnapshotsinathirddatacenter.
Testingfrequencyofthisbackupandrecoveryplanoccurseverythreeweeks.Thebackupandrestoretestisintegratedinthetestingoftheupcomingrelease.Testproceduresaredocumentedandtheresultsaretracked.Anautomatedfailovertothesecondarydatabaseserverensuresnodowntimeandnolossofdata.Afullstand‐bysystemisavailableinaseconddatacenterisreadytoprovidethesameserviceandfunctionalityastheoriginalprocessingcenter.FurtherdetailisprovidedinSection4.14Form8:Interrogatoriesofthisresponse.
4.10 SECURITY AND ACCESSIBILITY (RFP 4.3.5.10, EXHIBIT B 2.7)
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ApproachtoSecurity
SecurityOverview
HowitWork
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CertificationsandStandards–TheserverinfrastructureiscertifiedtoInternationalOrganizationforStandardization(ISO)27001andServiceOrganizationControl(SOC)1&2.ThecommunicationbetweenluminaireandtheserverusesConstrainedApplicationProtocol(CoAP),DatagramTransportLayerSecurity(DTLS)andUserDatagramProtocol(UDP)protocols.A128‐bitAdvancedEncryptionStandard(AES)encryptionisusedbythecommunicationbetweendeviceandserver.AllusersessionsemployHypertextTransferProtocolSecure(HTTPS)fullyencryptedto256‐bitSecureSocketsLayer(SSL).
4.11 MAINTENANCE AND SUPPORT FOR CITYTOUCH (RFP 4.3.5.11, EXHIBIT B 2.9)
FollowingisadescriptionofPhilipsMaintenanceandSupportPlan.
PhilipsMaintenanceandSupportPlanforCityTouch
1. ChangeManagementProcedures
PhilipsChangemanagementproceduresdescribestheapproachPhilipswilluseformanagingchangethroughouttheproject.Theapproachtakentomanagethesechangesmustbeconsistentandrepeatableinordertoprovideaqualitychangemanagementplanandprocess.
1.1 ChangeManagementProcess
Thechangemanagementprocessestablishesanorderlyandeffectiveprocedurefortrackingthe:
submissionofthechangerequest reviewofthechangerequest evaluationandcategorizethechangerequest approvalforreleaseofallchanges
1.2 ChangeRequests
Thechangerequestsareevaluatedusingtheprioritycriteria:
high medium low
1.3 ChangeTypeandStatus
Thechangerequestsareevaluatedandassignedachangetypeandstatus:
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Changetype:
scope time duration cost resources deliverables product processes quality
Changestatus:
open workinprogress inreview testing closed
2. IncidentManagementProcedures
WithCityTouchautomatedoutageself‐reportingwith“real‐time”updateswhenoutagesoccur,CityTouchresponsetimeistypicallylessthanoneminute.
3.ProcedurestoResolveCriticalSystemIssues
Regularupdatesareperformedtomakesurethatmaturesoftwaredevelopmentandreleaseproceduresguaranteethehighqualityofthesoftware.Securitysoftwareupdates,implementationandmaintenanceisprovidedaspartoftheSaaSandallowsforfullcontinuityandalwaysensuresthecurrentversionisprovided,withanupdatecycleofevery3/6weekswithoutanylocaldisturbancetotheoperationoftheassetforthefulldurationofthecontract.Philipssendsanemailnotificationtousersapproximately1‐5businessdaysinadvancenotifyingofanyscheduledupdates.Updatesaretypicallyimplementedinlessthan10minutes.
4.Emergencyand24/7SupportOptions
ThenecessarysupportinfrastructurewillbeinplacetofortheCityofChicagoCityTouchLMS,includinga24/7hotlineforemergenciestoberoutedtoappropriatepersonnel.
5.PolicyRegardingFutureEnhancementsandUpgrades
TheCitywillrealizegreatvaluewithaCityTouchsystembecausetheSaaSincludesfutureenhancementsandupgrades.TheadvantagesofCityTouchSaaSinclude:
• PhilipsCityTouchSystemhasfullcontinuityandalwayswillwiththecurrent,upgraded,versions
• Softwareupdatesoccurona3/6weekcyclewithoutlocaldisturbanceorcustomercost
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• Regularfirmwareupdatesatthehardwarelevelareperformed,overair,withoutlocaldisturbanceorcustomercost
• SaaSremainsfutureproofbycompatibilitywithupcomingPhilipsGShardwaregenerations
• PhilipsCityTouchSystemhasinbuiltcapabilitysuchthatthecustomermaybenefitfromnewapplicationsastheybecomeavailable
• CityTouchSaaSisinfrastructureagnosticandimmunetochangesincustomer’sITinfrastructure/systemsandresources,andallfunctionalityavailableforthedurationofthecontractirrespectiveofotherchangesintheIThardware/operatingsystems/departments
OurCellularbasedsystemincludestenyearsofSaaS,anditeliminatesanyadditionalhiddencostofthousandsofdollarsannuallyrelatedtomaintenanceofgateways,licensefees,andextendedwarrantyforbackhaulservicesrequiredbycompetitorsolutions.
6.AnticipatedLifeCycleofSolution
TheanticipatedlifecycleforPhilipsSaaSincludes5yearsSaaSandcanberenewedattheendoftheperiod.Philipsstandardlimitedwarrantyforthenodehardwareis10years.
7.AvailabilityofTieredSupportOptionstoHandlePotentialEscalations
PhilipsCityTouchsupportisorganizedintierstofacilitatepotentialescalations.
8.DescriptionofExtendedAgreements
Anextendedagreementisnotincludedinthisproposal.
9.PeriodsofScheduledMaintenanceandSystemAvailability
AsmentionedinForm8item4.1,regularupdatesareperformedtomakesurethatmaturesoftwaredevelopmentandreleaseproceduresguaranteethehighqualityofthesoftware.Securitysoftwareupdates,implementationandmaintenanceisprovidedaspartoftheSaaSandallowsforfullcontinuityandalwaysensuresthecurrentversionisprovided,withanupdatecycleofevery3/6weekswithoutanylocaldisturbancetotheoperationoftheassetforthefulldurationofthecontract.Philipssendsanemailnotificationtousersapproximately1‐5businessdaysinadvancenotifyingofanyscheduledupdates.Updatesaretypicallyimplementedinlessthan10minutes.
4.12 PERFORMANCE STANDARDS AND SERVICE LEVEL AGREEMENTS (RFP 4.3.5.12, EXHIBIT B 2.8)
Systemuptimeismeasuredandreportedasavailability.In2015,Philipsuptimewasreportedat99.8%.Downtimesarecountedasnon‐availabilityandreportedlessthan1%.Exceptionstothesepercentagesareplannedmaintenanceactivities,whicharetypicallyeverythreeweeksforlessthanonehour.CityTouchusesthepubliccellularnetworkforpoint‐to‐pointcommunicationfrom/toplatformtotheenddevice.
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Uptimeforcellularishigherthanothernetworks(includingproprietarymesh)becausebillionsofdevicesandapplicationsrelyongoodcellularconnectivity.Thenetworksarefullymanagedbydedicatedexpertstomeethighavailabilityandsecurityforbillionsofusers,devicesandapplications.Publiccellularnetworksenableinstantaneouscommissioning,andcitiesandusersdonothavetoworryaboutmaintenance.
4.13 WARRANTIES (RFP 4.3.5.13, EXHIBIT B 2.10)
Asnotedabove,basedontheCity’srequestinthisRFP,theCityTouchLMSwillincludea5yearstandardlimitedhardwarewarrantythatalignswiththe5yearSaaSagreementterm.Themajorityofourdeploymentsareassociatedwitha10yearSaaS,whichincludesa10yearwarranty.The10yeartermiscertainlyanoptionforChicago,asisanycustomtermrequestedupto10years,however,itisnotincludedinthescopeofthisoffer.
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4.14 FORM 8: INTERROGATORIES
1.CustomerService
1.1Describeyourcustomersupportvenues(e.g.,web,phoneandemail),periodsofcoverage,andexpectedresponsetimes.
SpecificallyfortheCityofChicago,PhilipswilldedicateaCityTouchLMSprofessionaltosupporttheCity’sCityTouchLMSprojectimplementation.ThisindividualwillbecloselyinvolvedwithboththeCDOTstaff,aswellascontractorsleadingtheinstallationprocess.Philips’dedicatedresourcecommitmentservestwomainpurposes1)Dailytrackingandverificationofthepriorday’sinstallations,willinsureahighlevelofqualitycontrolanddayoneoftheChicagoproject.2)WhilethesystemissimpleforaCitytomaintainandmanageastheLEDconversionprogresses,a“go‐to”individualforquestions,supportortrouble‐shootingisultimatelygoingleadtoawell‐trainedandcomfortableCDOTteamwhichwillmaketheuseofthesystemsustainableandsuccessful.
Philips’knowledgeableTechnicalSupportCenterteamstandsreadytohelpourcustomerswiththeirpostsalestechnicalsupportneeds–fromremotetroubleshootingandremotetechnicalsupport,toansweringquestionsaboutourcustomers’CityTouchsystem,andbeyond.Tohelpensureourcustomers’systemsareperformingoptimally,theTechnicalSupportCenterteamcanbereachedviaphoneduringbusinesshours,orviatheonlineservicerequestportalthattheCitycanaccess24/7/365.
1.2Describeyourcustomersupportmodel.Forexample,wouldyouacceptsupportrequestsfromanyCitystaffmember,oronlyfromdesignatedrepresentatives?Doyouprovideaprimarycontact(s)foragivencustomeraccount,ordoyouprovidesupportbygeographicregion,orbyareaoffunctionalspecialty?
ThededicatedCityTouchLMSsupportstafffortheCityofChicagowillbeaccessibleforallCDOTstaffthatareusingthesystem.AsnotedinQuestion1.1,thePhilipsTechnicalSupportCentercanhelpCitystafftroubleshootandfocusonresolvingtechnicalissues.
1.3Describeanycustomercommunityactivitiesyousponsororsupport,suchasonlineorinpersonvenuestoallowcustomerstoshareideasandsolutionsrelatedtoyourproducts.
PhilipsLightingisconstantlyworkingwithourcustomers–bothformallyandinformally–todeliverbetterproductsandservicesforourcustomers.Oftenwewillhaveamock‐upordemonstrationthatgeneratepublicinterestandsuggestionsthatwecantakeintoconsiderationforthedesignofourproject.Mostrecently,wehaveworkedwithmunicipalcustomersonmock‐upsof4000Kversus3000Kcolortemperature,sotheyconfidentlyselectthelightingoutputthatwasrightfortheircommunity.Onalargerscale,formanyyearsPhilipshassponsoredtheMayor’sLightingPartnershipthroughtheU.S.ConferenceofMayors.Thiscollaborationresultedinanongoingtwo‐way
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dialogueonhowpubliclightingpositivelyaffectscitizensafetyandlocaleconomiesinourcities.
1.4Describetheproductenhancementprocessandtherolethatcustomersplayindeterminingandprioritizingnewfeaturesandenhancements.Describeanychangesorupdatesyouhavemadetoyoursolutionsinthepastyearasadirectresultofcustomerfeedback.
OneimportantchangeintheCityTouchLMSdevelopedfromourcollaborationwiththeCityofLosAngeles.TheoriginalnodedidnotincludeaGPSchipbutitbecameapparentthatthataddedfeaturewouldbevaluabletotheCity,andhadsincebecomeastandardfeatureoftheCityTouchLMSconnectornode.Currently,wearealsoworkingwiththeCityofLosAngelesonbothelectricalinfrastructurehealthmonitoringandacousticmonitoring,asapotentialexpansiontotheirCityTouchLMS.
1.5Describethecontentanddeliverymethod(i.e.,context‐sensitive,online,knowledgebase,etc.)ofadministrativeandend‐userdocumentationsets,aswellasthefrequencyofdocumentationupdates.Also,describetheavailabilityofuser‐authoredcontent,suchascommunitywikis.
InadditiontoCityTouchLMStrainingmaterialsthatweprovidetoourcustomers,oneofthemosteffectivetoolshasbeenshorttutorialvideos.Wetypicallycirculateadocumentthatcontainslinksthevideos.ManyofthetutoriallinkscanbefoundonYouTube,whichservesasaterrificlocationforCityTouchcustomerstosharenewstrategiesandconcepts,aswellastoeasilyaccessthemiftheyarelookingforsupport.
1.6.Describethesupport(includingdocumentationandonlineforum)providedforAPIsand/orwebservicesthatenablethecustomertoextendsystemfunctionality.
CityTouchLMSusesapplicationprogramminginterface(API)technologytoallowdataexchangewiththird‐partysystems.WithAPIsCityTouchiscapableofintegratingwithanyassetmanagementsystem,soyou’reneverlocked‐intoonevendor.Itisperfectlysuitedtothenewsmartcity,builtonAPIsthatlinktoabroadarrayofcityverticalsorhorizontals.
WhilethisinterfaceispossiblewithcustomerAPIprogramming,thisserviceisnotincludedinthecurrentscopeofourproposal.AsnotedintheRFP,theCitydoesnotexpectthisproposaltoprovidedetaileddesignonkeycomponentsofthiswork(i.e.,integrationwithotherCitysystems);rather,thesedesignsshouldbedeliveredduringthecourseoftheengagementpost‐award.
2.DataMigration
2.1AsnotedintheRFP,theCitywillneedtomigratedatafromitsstreetlightsdatabasetothenewsystem.DescribearecommendedortypicaldatamigrationtimelineforanorganizationsuchastheCity.
TheCitycaneasilymigrateitsexistingdatafromitscurrentstreetlightsdatabasetotheCityTouchplatformusingaPhilips‐providedtemplate.ToproperlyimportdataintoCityTouch,thedatawillneedtobeorganizedperthetemplateformat.TheCitycanprovideasmuchdataastheywant,itsimply
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needstobeformattedperthetemplate.Existingdatacanbecutandpasteintothetemplateforimport.
SuggestedtimelinestotheCityforthisactivitymaydifferdependingonvariablessuchastheCity’scurrentdatabaseorganization,numberofassetsformigration,andnumberofdatapoints.Basedoncurrentinformation,itmaybepossiblefortheCitytomigratetheirdatainapproximately3‐6weeks.PhilipswillsupportthisinitiativeatthehourlyratesfordatamigrationnotedonITPForm9.
FornewCityTouchinstallations,thenodesmaybeconnectedinanylocation,atanytimeandinanyquantitywithouttheneedforplanning,installationcrew,usertrainingresultinginvastlyreducedinstalltimeandcosts.Theinbuiltworkflowsystemisfullyautomatedandrequiresnofieldcommissioning.AssetdataincludingGPScoordinatesandassetattributesareuploadedtothebackendanduserinterfacewithoutanyhumanintervention.
2.2Notused.
2.3Describethedatamigrationservicesyouoffer.
See2.1response.
3.Architecture
3.1Describehow,where,andbywhomyoursolutionishosted,andtheplatformsthatareused:hardwareandoperatingsystemplatformsanddatabasemanagementsystem.Istheproductonastand‐aloneserver?Isitonmultipleservers?Isitondedicatedorsharedserver(s)?
CityTouchLMSstreetlightingdataisheldwithinaprofessionalmanagedCloudonAmazonWebServices(AWS).CityTouchservicerunsonvirtualserversandincaseofhardwareserverfailureautomaticchangeoverwillenablecontinuousoperation.CityTouchrunsonadedicatedserver.
3.2Describeanyinitialconfigurationorimplementationdecisionsthatcannotlaterbechanged,oralteredonlywithgreateffortorexpense.
Philipsdoesnotenvisageanyconfigurationsorsettingsthatcannotbelaterchangedwithlittleeffortbytheuser.
3.3DescribeanyinterfacesandAPIsthatareavailabletosupportintegrations/interoperability.
SeeSection1.6response.
3.4TheCitydesirestheabilitytorolloutupgrades,featuresenhancements,updatesandfixesforthesolutionquicklyandeasily.Describehowthesolutionmeetsthisgoal.
CityTouchgreatlysimplifiesscalingasystem.Withnoneedforanyhardwareotherthanthenodesthemselves,scalingisassimpleasinstallinganodeinanewlightpoint.TheCityTouchnodeconnectsdirectlytotheSaaSusingapublicIPnetworkanddoesnotrequireanyproprietaryRFnetworktobeinplace.Thereisnolimitationtothenumbersofdevicesconnectedtothesystemandnorestrictiononhowthedevicesaredeployedintothefield,eitherintermsofquantitiesorlocations.
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3.5Describetheuseofallclients,cookies,plug‐ins,extensions,third‐partysoftware,and/orembeddedapplicationsrequiredforallproductfunctionality.
ForCityTouchconnectapp,MicrosoftInternetExplorerIE11isrequiredwithSilverlightplugin.Javascriptandcookiesneedtobeenabled.CityTouchisaCloudbasedsolutionsonoadditionalsoftwareisrequiredonanindividual’sPC.ForourWorkflowassetmanagementapplicationincludedinthisproposal‐Workflowassetmanagementmobileapp.,mobiledeviceswithGoogleChrome,version52.xorlater.Androidrecommended.
3.6WhatLightingManagementSystemfunctionsthatareavailableviathedesktopareNOTavailableontablet,mobileand/orotherhandhelddevices?
AllCityTouchfeaturesareavailableonanydevicerunningbrowserssupportingMicrosoftSilverlight5.x.RecommendedbrowserisInternetExplorer11.NotsupportedareGoogleChromeandMicrosoftEdge.
3.7WhatareyourrecommendedbandwidthrequirementsperuserforInternetconnectivityandforWAN/LANdeliveryofLightingManagementSystemservicestousers?Explainyourrecommendations.
Standardhighspeedinternetconnectionrequired.ThisisrequiredtominimizeinitialloadtimeandmaploadingimprovingUXandreportgeneration.Dataanalysis/queryexecution,doesnotdependonhighspeedinternetduetopagingarchitecture.
3.8Pleasedescribethedifferenceinyourproposedapproachbetweencircuit‐levelcontrolsandlight‐levelcontrols.
Oursolutionisdirecttocloudsoeachnodefunctionsindependentlyandisnotreliantonanymeshtechnologyorcentralizedcontrolbox.
4.System/Software/FirmwareUpdates
4.1Howdoyoucommunicateplansandarrangementsforscheduledmaintenance?Howmuchdowntimeisrequiredformaintenance?Howfarinadvancewouldwebewarnedofscheduledmaintenanceandscheduledsystemunavailability?Whattoolsareavailabletocontinuecorefunctionsduringdowntime?Howarejobsthatarescheduledtorunduringdowntimeshandled?
Regularupdatesareperformedtomakesurethatmaturesoftwaredevelopmentandreleaseproceduresguaranteethehighqualityofthesoftware.Securitysoftwareupdates,implementationandmaintenanceisprovidedaspartoftheSaaSandallowsforfullcontinuityandalwaysensuresthecurrentversionisproviding,anupdatecycleofevery3/6weekswithoutanylocaldisturbancetotheoperationoftheassetforthefulldurationofthecontract.Philipssendsanemailnotificationtousersapproximately1‐5businessdaysinadvancenotifyingofanyscheduledupdates.Updatesaretypicallyimplementedinlessthan10minutes.
4.2Describethefrequencyofbothmajorandminorreleasesandpatches.Describetheimpactthesechanges.
Providesforthepatching/updatingthesystems(includingfirmware)assoonasvulnerabilitieshavebeenidentified,basedontheservicelevelagreements.Alsosee4.1responseasitrelatestoupdatesformajorandminorreleases.
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4.3WhatistheimpacttotheoverallsystemduringUpgrades?Completedowntime?Ifso,forhowlong?Whatotherimpactstothesystemhavebeenexperiencedbyothercustomersasresultoftheseupgrades?
Lightingsystemremainsfullyfunctional.Useraccesstonetworkismaybetemporarilyunavailable.Nootherimpactstothesystemhavebeenreported.
5.SLA/Availability
5.1Describehowthesolutionminimizesbusinessdisruptionandmaximizessystemavailabilityespeciallyduringnormalbusinesshours.Whatarethebiggestriskstothesolution,intermsofavailability(e.g.,poweroutages,networkoutages,datacorruption,softwarebugs,relianceonexternalpower),andhowaretheserisksmitigated?Provideanyexamplesyoucanoflargeoutagesthathaveoccurred,howlongtheyhavelasted,andhowyouresolvedthem.
CityTouchisahighlyresilientsystem.Eachlightpointisindividuallycontrolledthroughahighlyfaulttolerantcellularnetwork.FortheCityofChicago,thismeansthenetworkiscontrolledatthenodelevelsoifonenodefails,impactislimitedtothatonelightpoint.Bycontrast,ifonesegmentcontrollerfailsinanRFMeshnetwork,theCitycouldfacemultiplelightpointoutages.Philipssystemapproachenablesthecapabilityofrecoverywithoutlossofcontroldevicedatafromfaultsorpowerfailuresoccurringwithinthesystem.
Foraddeddataprotection,Philipsusesredundantsystems.Inthecaseoflossonawirelesssystem,thedataisstoredonthenodeforaperiodoftime,intheunlikelyeventthatbackupmeasurefails,thesystemthenusesphotocellandcalendarbackups.
CityTouchplatformandapplicationshaveameasured99.8%uptime.OurCloudbasedplatformandapplicationsareprofessionallymanagedandfullysecure–pleaserefertodetailedinformationinthisregardunderotherrelevantclauses.Insidetheendtoendsystem,wehavecreatedsituationinwhichthelightonthestreetisfullyresilientagainstfailuresintheinternetornetwork.TheonlythingthenthatcanrisklightfailureonthestreetisfailureinpowersuppliesforwhichCityTouchcannotinfluence.
WehavenoinstanceswherelargesystemoutageshaveaffectedtheperformanceoftheCityTouch.
5.2Describewhatkindofscheduleddowntimethesolutionrequires,notingthefrequency,durationandpurpose.Whattoolsareavailabletocontinuecorefunctionsduringdowntimes?Howarejobsthatarescheduledtorunduringdowntimeshandled?
SeeSection4.3ofthisresponse.
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6.Scalability&Performance
6.1Describehowthesolutionmanagespeaksandspikesinusageordatatransmissionovervaryingperiodsoftime,includingseconds,minutesandhours.
Actualdatacarriedfromluminairestothebackendisdoneonceevery24hoursonarandomcycle.Packetsaresmallandtheindividualcellularconnectiontoeachasset,isfullycapableofcarryingtheseranges.Schedulesareuploadedonceintothenodesanddonotrequirefurtherbandwidth.Manualoverridesandotherexceptionalcircumstances(egassetfailuremessages),perlightpoint,againcarryonlyasmallpacketofdataandarefullyinsidethecapabilityofthecellularconnectivityweoffer.CityTouchisfullyresilienttowardsmanagingspikesindatatransmissionsaseachindividualnodehasitsowndatapathtothebackend.6.2Describethelargestliveimplementationoftheproposedsolution,aswellasdetailsabouttheperformanceofthatsolution.
PhilipshasimplementeditsCityTouchsolutioninhundredsofcitiesacrosstheglobe.Amongthoseimplementations,theCityofLosAngelesisoneofthelargestwithapproximately110,000nodes.FulldetailsontheCityofLosAngelessolutionareavailableintheReferencessection.
6.3IfaCitystaffmemberlocatedat30N.LaSallewantstoknowhowmuchpoweranodeisconsumingintheSouthShorecommunity;howlongwillthatstaffmemberhavetowaittoobtain/viewthatdataviatheLMS?
Typicalresponsetimeislessthanoneminute.
7.Security&Accessibility
7.1Describehowyoursolutioncomplieswithstandards(suchasISO27001)andanyorganizationalinformationtechnologyauditsthathavebeencompleted.
TheserverinfrastructureiscertifiedtoInternationalOrganizationforStandardization(ISO)27001andServiceOrganizationControl(SOC)1&2.ThecommunicationbetweenluminaireandtheserverusesConstrainedApplicationProtocol(CoAP),DatagramTransportLayerSecurity(DTLS)andUserDatagramProtocol(UDP)protocols.A128‐bitAdvancedEncryptionStandard(AES)encryptionisusedbythecommunicationbetweendeviceandserver.AllusersessionsemployHypertextTransferProtocolSecure(HTTPS)fullyencryptedto256‐bitSecureSocketsLayer(SSL).
7.2Describeplansfordisasterrecoveryandoperationsandwhatwouldoccurintheincaseofamajordisaster?
ThestreetlightingdataisheldwithinaprofessionalmanagedCloudandisredundantlystoredinthreelocationstoallowfordatatoberecoveredimmediatelyeveniftherearedisastersorextremeweatherconditions.
7.3Describethesolution’suseofandsupportforsecureprotocolstosafeguarddataintransitandatrest.
Thesystemusesstateoftheartusersecuritysystemssafeguardingagainstcompromisestothenetwork.Thisisdonethroughtampermonitoring,strongpasswordsandfullencryptiontechnology.Dedicatedusersaregrantedtheaccessrightsneededandmustprovideastrongpasswordandtwo‐factor
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authentication.Forwardsecrecyisimplementedtoprotectloginsessionsagainstfuturecompromises.Theuserisautomaticallyloggedoutincaseofpotentialthreats.Allnetworkcommunicationisfullyencryptedfromtheendpointtothecentralserver.Trafficismonitoredcloselytoautomaticallydetectanypossibleattackresultinginatamperproofsystem.Alsosee7.1response.
7.4Describethesolution’ssupportforencryptioninbackupsandinreplicasets.Thesystemusesstateoftheartusersecuritysystemssafeguardingagainstcompromisestothenetwork.Thisisdonethroughtampermonitoring,strongpasswordsandfullencryptiontechnology.
See7.3response.
7.5Describehowyoursolutionhandlesdatarecoveryortheabilitytorollbackintheeventofhumanorsystemerror.Istherecoveryprocessaself‐servicemechanismor,mustthevendorperformtherecovery?Arethereanycostsassociatedwiththisservice?
WhenworkingwiththeCityofChicago,intheeventofhumanandsystemerror,ourteamcanprovidetheextralayersecurity.Alongsideourdedicatedpersonnelwhohasintimateknowledgeofthesystem,PhilipswillperformstandardbackupandrecoveryoperationsatnoadditionalcosttotheCity.OurserverandCityTouchinfrastructureprovidesmultitenantsoftwarearchitectureandautomatedregularbackupsthatisemployedtoensurethesafetyofdata.ThismeanstheCity’sdatacanberecoveredforaperiodoftimeintheeventofanerror.
7.6Whatprotocolshavebeenestablishedfordealingwithunauthorizedaccesstoordisclosureofconfidentialdata?
Philipspreventsunauthorizedaccessthroughadvancedsecuritymeasuresasdiscussedin7.3response.
7.7Describewhatdatavalidationthesolutionperformsonrecordsastheyarecreatedoreditedandindicatewhetherthisisdifferentforbatchjobsascomparedtosinglerecords.
Onbothbatchdatauploadandeditingofindividualrecordsdatavalidationisdone–validationisdoneonvaluesfordatarange&typeaswellasdatastructurevalidation.
Dataisvalidatedagainstcataloguesdata.CityTouchsupportspredefinedcataloguesforluminairetypes,controlgeartypesinsuredataconsistency.Customercanalsodefinecatalogs.
Batchversussinglerecordvalidationisidentical.
7.8Describehowthesolutiontrackschangestorecords.Isthereanaudittrailforedits?Isitpossibletoreverttopreviousversionsofarecord?
InCityTouchanychangetothedatabaseisrecordedandstoreintheaudittrail.Thisaudittrailcannotbeedited.Norollbacktopreviousversionsofarecordispossible,butonlyunderspecificcontrolledcircumstancesandwouldbesubjecttoanadditionalservicecharge.
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7.9Describetheextenttowhichthesolutionhasbeendesignedtocomplywithlawsandregulationsgoverningthestorageanduseof“protected”userdata(seeExhibit8sectionA35:DataProtectionPolicywithContractors.).
CityTouchisdesignedinaccordancewithindustrystandardsecurityprotocols,asnotedabove.
7.10DescribehowyourdatastoragepracticesandproceduresadhereandordeviatefromthepoliciesoutlinedinDataProtectionPolicywithContractorsoutlinedinVolumeIIoftheRFP.
CityTouchisdesignedinaccordancewithindustrystandarddatastoragepracticesandprocedures,asnotedabove.
8.IdentityManagement
8.1Describehowadministrativerightsareassignedwithinthesolution.Canadministrativerightsbeassignedtoidentitiesstoredinexternalidentitystores,suchasActiveDirectory?Canadministrativerightsbeassignedtogroups,aswellasusers?
Today,CityTouchoperationsassignrolestousers,includingadministrativerights.CTdoesnothavegroupofusers.Permissionsareassignedtorolesandauserareassignedarole.
Rolebasedaccesscontrol(RBAC).Rolesarenotassignedtosharedidentities/functionalaccounts.Thisisinlinewithoursecuritypolicyprocedures.
8.2Describehowyoursolutionaddressesgroup‐basedpermissions.Alsodescribeanydifferencesinwhatpermissionsandprivilegescanbemanagedforagroupvs.anindividualaccount.
See8.1.Permissiontorolesystemispredefined.8.3Describethelevelofgranularityofaccesscontrolsforstafffunctions(principleofleastprivileges).Forexample,cancertaindataelementsbemaderead‐onlyforsomestaffandread‐writeforothers?
SpecificrolesandaccessrightsmaybeassignedtoUsersofCityTouch,dependingupontheirrequirementsofthesystemForexample:User/Operator/Configurator/SiteAdministrator/etc.Eachrolecontainsadifferinglevelofaccessfrom"viewonly"tofullsiteconfigurationorsystemadministration.
9.IntegrationandExtensibility
9.1Notused.
9.2DescribehowthesolutionexposesdatathroughdocumentedwebservicesandAPIs,includingsupporteddataoperations(read,write,update,delete,andsoon).
CityTouchmayprovideaccesstoanumberofstandardfullydocumentedAPIs.Datacanbesharedone‐wayortwo‐waydependinguponthefunctionoftheAPI.
9.3Notused.
9.4Forallmajorreporting,updating,importingandexportingfunctions,describethelevelofstaffexpertiseneededtoperformtheoperation.Inparticular,identifywhichfunctionsrequiretheinterventionofadatabase
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administratororSystems/ITpersonnelasopposedtofunctionsthatstaffcanperformontheirown.Ineachcase,includethespecifictechnologyorplatforminwhichthetechnicalfunctionmustbeperformed.
WithCityTouch,theCitycanplan,control,andmanageitsentirelightinginfrastructureallthroughavisualinterface.Withitsintuitiveuserinterface,map‐basedvisualization,andsimplechartsanddiagrams,theCityTouchsystemgivestheCityvisibilityintoeverysingleassetinitslightinginfrastructure.NospecializedexpertiseisrequiredtooperateCityTouch.
10.Testing
10.1HowcanCitystafftestchanges,updates,etc.beforemakingchangestotheproductionenvironment?
Notapplicableduetocloud‐basedsoftwarestatus.
11.SolutionAdministration
11.1DescribehowdoesaCitystaffmemberaccessesthesolution?
AuthorizedCitystaffcanaccessCityTouchthroughanydevicerunningbrowserssupportingMicrosoftSilverlight5.x.
11.2Whowilladministerthesolutioncomponents?
Philipsadministersthesoftwarecomponents.
11.2Describehowuseraccesscontrolisdelegated.Whosetspermissions?
Philipsmanagesuseraccessandsetspermissions.
11.3Howmanyusersmayadministerthesolutioncomponent?
Philipstypicallyrecommendsonesiteadministerpersiteonthecustomerside.
11.4Whereareloginsdisplayed?
Allinternalandend‐useractionsareloggedandarestoredindedicatedauditdatabase.Anyinputintheauditdatabasecannotbealteredbutmaymadeavailableforpostmortemanalysisofincidents,uponrequest.
11.5Doesthesolutionidentifyusersbyloginwithinreports?Ifso,whatreports?
See11.4response.
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4.15 FORM 7: TECHNOLOGY SERVICES FUNCTIONAL, LOGICAL, AND TECHNICAL REQUIREMENTS Form7isprovidedasfollowsandisalsoprovidedasaseparateMicrosoftExcelfile.
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4.16 FORM 9: TECHNOLOGY SPECIFICATIONS AND SERVICES PRICING FORM
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Form 9: Technology Specifications and Services Pricing Form (Page 1 of 2)
Unit Cost Number of Units
IMPLEMENTATI
ON PHASE
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level
implementation
)
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N PHASE COSTS
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implementation)
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ON PHASE
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1 Lighting Management System
Licensing Costs (including any
extended warranty and/or
maintenance)
2 LMS extended warranty (if
applicable)
3 LMS maintenance & support (if
applicable)
4 Controllers (including any
extended warranty and/or
maintenance, license fees)
5 Network Build‐out (if applicable)
6 Backhaul
7 Network support & maintenance
costs (if applicable)
5 Implementation Services Costs
6 Training Costs
7 Other Costs (provide details)
TOTAL
1 SYSTEM AND LICENSING COSTS DETAIL IMPLEMENTATI
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(Pole‐level
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a LMS Software
b Third Party Software (list each
application separately )
c Other System Costs
TOTAL
2 NETWORK COST DETAIL
Unit Cost Number of Units
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implementation
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implementation)
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a Network Build‐Out
b Network Maintenance & Support
c Other Costs
TOTAL
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Form 9: Technology Specifications and Services Pricing Form (Page 2 of 2)
3 FIELD DEVICES COST DETAIL
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Implementation
TOTAL (Pole‐
Level
Implementatio
TOTAL (Circuit‐
Level
a Controllers
# of poles
b Occupancy Sensors (optional)
c Other Device Costs
TOTAL
4 IMPLEMENTATION SERVICES COSTS DETAIL
QUANTITY
(if applicable) UNIT COST TOTAL
a Business Analysis and Related
Services
b System Integration Development
c Configuration, Testing and
Acceptance
d Data Migration
g Project Management
h Other Implementation Services
TOTAL
5 TRAINING COSTS DETAIL ‐ Detail all classes available including different levels of user training and administrator training if available.
QUANTITY
(if applicable) UNIT COST TOTAL
TOTA
6 ADDITIONAL SERVICE FEES
IMPLEMENTATI
ON PHASE
COSTS (Light‐
level
implementation
)
IMPLEMENTATIO
N PHASE COSTS
(Pole‐level
implementation)
IMPLEMENTATI
ON PHASE
COSTS (Circuit‐
level
implementation
)
COST
Year 2 (Light‐
level
implementatio
n)
COST
Year 2 (Pole‐
level
implementatio
n)
COST
Year 2
(Circuit‐level
implementatio
n)
COST
Year 3 (Light‐
level
implementatio
n)
COST
Year 3 (Pole‐
level
implementatio
n)
COST
Year 3
(Circuit‐level
implementatio
n)
COST
Year 4 (Light‐
level
implementatio
n)
COST
Year 4 (Pole‐
level
implementatio
n)
COST
Year 4
(Circuit‐level
implementatio
n)
COST
Year 5 (Light‐
level
implementation
)
COST
Year 5 (Pole‐
level
implementatio
n)
COST
Year 5 (Circuit‐
level
implementation
)TOTAL (Light‐
Level
Implementation
)
TOTAL (Pole‐
Level
Implementatio
n)
TOTAL (Circuit‐
Level
Implementation)
a (add more lines as necessary)
TOTA
7 PRICING ASSUMPTIONS AND ADDITIONAL NOTES:
ITEM
ITEM
ITEM
NOTES
NOTES
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Section V, Administrative Submittals
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5.1 RFP RESPONSE CHECKLIST
CHICAGO SMART LIGHTING PROJECT REQUEST FOR PROPOSALS (RFP) PROPOSAL SUBMITTAL ADMINISTRATIVE CHECKLIST
NOTE: THIS CHECKLIST IS INTENDED TO ASSIST PROPOSERS BUT MAY NOT BE A COMPLETE LIST OF REQUIRED DOCUMENTATION. PROPOSER IS SOLELY RESPONSIBLE FOR ENSURING
THAT IT INCLUDES ALL REQUIRED DOCUMENTS WITH ITS PROPOSAL.
Section I ‐ Proposal Overview ‐ Required Content
Proposal Letter
Executive Summary
Project Management & Implementation Plan
Implementation Overview
Team Structure
Approach to Project Phasing
Schedule Milestones
Approach for Performing the Work
Project Management Plan
Communication and Coordination
Quality Management Plan
MBE/WBE Participation Plan and Commitment
Workforce Development Hiring Plan and Commitment
Public Relations and Communications Plan
Form 14: Additional Project Pricing
Local Economic Initiatives Commitment (if applicable)
Section II ‐ LED Conversion Proposal ‐ Required Content
Form 4: LED Luminaire Specifications Submittal Form
Form 5: LED Conversion Pricing Form (as amended by Addendum #2)
LED Luminaire Product Samples
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Section III ‐ Infrastructure Stabilization Proposal ‐ Required Content
Asset Condition Assessment Plan
Form 6: Infrastructure Stabilization Pricing Form (as amended by Addendum #2)
Section IV ‐ Technology Proposal ‐ Required Content
Technology Solution Overview
System Architecture
Integrations & Interfaces
Reporting & Analytics
Additional Functionality
Third Party Products
Hostings & Environments
Backup & Recovery
Security & Accessibility
Maintenance & Support
Performance Standards & Service Level Agreements
Warranties
Form 7: Technology Services Functional, Logical, and Technical Requirements (Microsoft Excel Format)
Form 8: Interrogatories
Form 9: Technology Specifications and Services Pricing Form (Microsoft Excel Format) (as amended by Addendum #2)
Section V – Administrative Submittals ‐ Required Content
Form 1: RFP Response Checklist
Proposal Security
Exceptions
Form 3: Project Experience Form
Form 11: Project Reference Form
Applicable M/WBE Participation Plan Submittals from Form 10
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SCHEDULE B: MBE/WBE Affidavit of Joint Venture
SCHEDULE C: MBE/WBE Letter of Intent to Perform as a 2nd Tier Subcontractor to the Prime Contractor
SCHEDULE C (Construction): MBE/WBE Letter of Intent to Perform as a SUPPLIER
SCHEDULE D: Compliance Plan Regarding
SCHEDULE F: Report of Subcontractor Solicitations for Construction Contracts
SCHEDULE H: Documentation of Good Faith Efforts to Utilize MBEs and WBEs On Construction Contracts
Form 12: Proposer’s Affidavit Regarding Identification of All Waste and Material Handling and Disposal Facilities
Form 13: Proposer’s Commitment to Minority and Female Employee
Utilization Goals
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5.2 PROPOSAL SECURITY
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5.3 EXCEPTIONS
IfBlack&Veatchisthesuccessfulbidder,weproposetousetheReferencedAgreementasamodeltocreateanewcontract.Black&VeatchisconfidentthatamutualagreementcanbereachedinatimelyfashiontomeettheneedsofthecurrentscopeofservicesidentifiedinthisRFP.Itisunderstoodthat,uponyouracceptanceofthisproposalfromBlack&Veatch,bothpartiesagreetousereasonablediligence,tonegotiateamutuallyacceptabledefinitivewrittencontractwithrespecttotheworkdescribedinthisproposal.
PleaserefertoattachedredlineT&CdocumentlocatedintheAppendix.
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5.4 FORM 3 PROJECT EXPERIENCE FORM – LED CONVERSIONS
Project Name Project Overview
(include project scope and scale) Key dates &
Status Contractor Role
1
Borough of Queens NYC Street lighting upgrade, New York
Philips performed upgrades to approximately 81,000 luminaries across the borough of Queens, New York over the course of 1 year. Philips provided the LED luminaires for the project.
November 2015 – November 2016. Completed.
Subcontractor (Luminaire manufacturer)
2
Smart Street lighting Upgrade – Jakarta, Indonesia
City is upgrading nearly 90,000 street luminaires with energy efficient LED lights connected to a Philips CityTouch LMS. Project is on target for completion in only seven months with approximately 430 light points being connected per day.
November 2016 – June 2017. Currently ongoing.
Prime (Lighting design. Luminaire and system manufacturer, LMS/software as a service provider).
3
City of Buenos Aires ‐Outdoor Lighting Project. Buenos Aires, Argentina
Retrofitted the City of Buenos Aires Street Lighting System. Upgraded 91k lightpoints throughout the City (including light‐fixtures along avenues, streets and parks) with LED technology and managed with the Philips CityTouch control system.
2012 – 2016. Currently ongoing
Public‐Private‐Partnership with the City. Philips provided luminaire and system manufacturer, LMS/software as a service provider.
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Project Name Project Overview
(include project scope and scale) Key dates &
Status Contractor Role
4
City of Madrid ‐ Outdoor Lighting Project. Madrid Spain
Upgraded 225k lights to LED with controls to deliver a 44% energy savings to the city. The new city lighting system benefits from a command panel capable of regulating the intensity and duration of lighting across the city according to where it is most needed. Currently the largest street lighting project upgrade.
August 2014 – May 2015. Completed.
Subcontractor (Luminaire manufacturer)
5
The Croydon and Lewisham, London, United Kingdom ‐ Street Lighting Project. London, UK
Public‐private‐partnership for 25 years. Upgrade of 42k streetlights to LED with controls. The baseline energy savings are predicted to be in the order of 40‐50%, with additional savings when the dimming regime is implemented.
2012 – 2037. Currently ongoing
Private Finance Initiative with the City. Lighting design, luminaire and system
manufacturer, LMS/software as a service provider.
6
Washington Metropolitan Area Regional Transit Authority (WMATA) ‐ Enhanced Lighting for Parking Garages. Washington, D.C.
The ten (10) year performance contract includes the design, installation and maintenance of the 25 parking garage facilities for the WMATA system. Philips developed and is implemented a complete turnkey lighting solution with 13k LEDs and wireless controls; energy saving financing; 30%, 60% and 100% design and installation over a maximum of a two year period; operation and maintenance (O&M) of the lighting and controls for 10 years, and technology future proofing.
November 2013 – November
2023. Currently ongoing.
Prime (Luminaire manufacturer, installation, customer financing, energy metering, operations and
maintenance).
7
LED Street lighting Upgrade. Szcecin, Poland
City upgraded and converted their lighting to 4,985 Philips LED luminaires were installed, 1,888 which have CityTouch connector nodes. The connected lighting system provides energy savings up to 70% and reduce the city’s costs by approximately $400k/year.
September 2014 – September
2015. Completed.
Prime (Luminaire and system manufacturer, LMS/software as
a service provider).
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Project Name Project Overview
(include project scope and scale) Key dates &
Status Contractor Role
8
LED Street lighting Upgrade. Markham, Ontario
City‐wide conversion of 12k traditional Cobra‐head style High Pressure Sodium (HPS) lighting units to Light Emitting Diode (LED) on most of the collector and arterial roads, and many residential streets.
September 2013 – May 2015. Conversion
completed. SaaS ongoing.
Prime (Luminaire and system manufacturer LMS/software as
a service provider)
9
City of Boston LED Street lighting Upgrade. Boston, MA
Philips replaced more than 14k mercury‐vapor street and roadway throughout the Boston neighborhoods with LED
luminaires.
July 2010 – July 2012.
Completed. Prime (Luminaire manufacturer)
10
Paris Metro LED Lighting Upgrades – RATP & RER. Paris, France
270k light points upgraded to Philips LED lighting technology throughout 386 RATP and RER Stations covering 1,0763,910 square feet over 186 miles of platforms and corridors over a 3 year period. Philips was able to cut in half the Régie Autonome des Transports Parisiens (RATP) energy consumption of lighting, saving up to one line energy supply/year, ease maintenance job,
allowing for the ROI <3 years.
2013 – 2016. Completed
Partnership with another Firm. (Luminaire manufacturer,
installation)
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5.4 FORM 3 PROJECT EXPERIENCE FORM – INFRASTRUCTURE STABILIZATION
# Project Name Project Overview
(include project scope and scale) Key dates &
Status Contractor Role
1 Nationwide Supercharger Installation – Tesla Motors
Black & Veatch provides program management and EPC services to help Tesla aggressively deploy high‐power, fast‐charging stations – “Superchargers” – along major travel corridors throughout the United States. Over the past three years, we have completed more than 300 Supercharger sites across the United States and Canada. 2013 – Present
Prime (EPC and Program Management)
2
Large‐Scale Kiosk Deployment – North American City
Project Management and EPC support for deployment of 560
kiosk sites in 2016 for the purpose of transforming public
payphones into a Smart City infrastructure. 2015‐2022
EPC and Program Management
3
Sprint Network Vision, United States (CA, IL, IN, MN, WI)
Black & Veatch has been providing a full suite of wireless site development services to support Samsung in its vital multiyear program implementing Network Vision. We helped the client reach goal of over 1,080 sites in Illinois on air within the 18 month timeframe. Scale included: SOW ‐ Planning & Engineering, Site Development, Installation, De‐Installation & Disposal, Optimization, Provisioning & Fulfillment, Service Assurance – Field, Training, and Lab Support services. 2010‐Present
Prime (EPC and Program Management)
4
Design‐Build Phosphorus Recovery System, Chicago, IL
Engineering, procurement, and construction (design‐build delivery) of a $34M phosphorus recovery facility at the MWRDGC Stickney Water Reclamation Facility, using Ostara proprietary technology. Project includes study phase evaluations to identify best implementation, including identification and recommendation of related improvements at the facility to enhance project value. MWBE participation goals met through utilization of local partners in engineering and construction. 2013‐Present
Prime (Design, procurement and construction services)
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# Project Name Project Overview
(include project scope and scale) Key dates &
Status Contractor Role
5
Civil Works IDIQ Contracts, USACE Chicago District
Chicagoland Underflow Plan (Cup) – McCook Reservoir Design and Construction Services Chicago, IL (Ongoing). Black & Veatch completed fabrication level design of main gates controlling flow into the reservoir. Deer Creek Section 205 Small Flood Control
Project with Ecosystem Restoration. 2010‐2014
Prime Contractor – Management and Engineering
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5.4 FORM 3 PROJECT EXPERIENCE FORM – LMS
# Project Name Project Overview
(include project scope and scale) Key dates & Status Contractor Role
1
The City of Los Angeles ‐Citywide Central LMSs. Los Angeles, CA
Los Angeles has 215,000 street lights; 400 different street light styles; 4,500 miles of illuminated roadway; 165,000 street lighting converted to LED over the past 5 years. Philips is currently rolling out 110,000 CityTouch connector nodes on existing LED street lights. Philips will maintain and upgrade the system for 10 years.
January 2015 – January 2025. Currently ongoing.
Prime (System manufacturer and LMS/software as a service provider).
2
Smart Street lighting Upgrade – Jakarta, Indonesia
City is upgrading nearly 90,000 street luminaires with energy efficient LED lights connected to a Philips CityTouch LMS. Project is on target for completion in only seven months with approximately 430 light points being connected per day.
November 2016 – June 2018. Currently ongoing.
Prime (Lighting design, Luminaire and system manufacturer, LMS/software as a service provider).
3
City of Buenos Aires ‐Outdoor Lighting Project. Buenos Aires, Argentina
Retrofitted the City of Buenos Aires Street Lighting System. Upgraded 91k lightpoints throughout the City (including light‐fixtures along avenues, streets and parks) with LED technology and managed with the Philips CityTouch control system.
2012 – 2016. Currently ongoing
Public‐Private‐Partnership with the City. Philips provided luminaire and system manufacturer, LMS/software as a service provider.
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# Project Name Project Overview
(include project scope and scale) Key dates & Status Contractor Role
4
City of Madrid ‐ Outdoor Lighting Project. Madrid Spain
Upgraded 225k lights to LED with controls to deliver a 44% energy savings to the city. The new city lighting system benefits from a command panel capable of regulating the intensity and duration of lighting across the city according to where it is most needed. Currently the largest street lighting project upgrade to date.
August 2014 – May 2015. Completed.
Subcontractor (Luminaire Manufacturer)
5
The Croydon and Lewisham, London, United Kingdom ‐ Street Lighting Project. London, UK
Public‐private‐partnership for 25 years. Upgrade of 42k streetlights to LED with controls. The baseline energy savings are predicted to be in the order of 40‐50%, with additional savings when the dimming regime is implemented.
2012 – 2037. Currently ongoing
Private Finance Initiative with the City. Lighting Design, Luminaire and system manufacturer, LMS/software as a service provider.
6
Washington Metropolitan Area Regional Transit Authority (WMATA) ‐ Enhanced Lighting for Parking Garages. Washington, D.C.
The ten (10) year performance contract includes the design, installation and maintenance of the 25 parking garage facilities for the WMATA system. Philips developed and is implemented a complete turnkey lighting solution with 13k LEDs and wireless controls; energy saving financing; 30%, 60% and 100% design and installation over a maximum of a two year period; operation and maintenance (O&M) of the lighting and controls for 10 years, and technology future proofing.
November 2013 – November 2023. Currently ongoing.
Prime (Luminaire manufacturer, installation, customer financing, energy metering, operations and maintenance).
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# Project Name Project Overview Key dates & Status Contractor Role
7
Energy Efficiency and Renewable Energy for DoD Installations – Department of Defense. Fort Sill, OK
The Department of Defense’s Environmental Security Technology Certification Program (ESTCP) commissioned a team consisting of Philips Lighting and Lawrence Berkeley National Laboratory (LBNL) to study the performance of advanced lighting control systems at Fort Sill, OK. 3 systems covering 3k light points based on scalable control and communication technologies targeted different exterior lighting applications and offered different levels of functionality, energy, and maintenance cost savings. Project was named by the DoD as the ESTCP 2015 Project of the Year in the Energy and Water Category.
April 2010 – March 2015. Completed.
Prime (Luminaire and system manufacturer, LMS/software as a service provider, installation, auditing, labor and lifecycle services).
8
The New NY Bridge LED Project. Tarrytown, New York
Installed state‐of‐the‐art connected LED lighting system with CityTouch LMS on new Tappan Zee Bridge. The innovative system combines roadway, architectural lighting and controls covering 3.1 miles of bridge.
January 2015 – January 2025. Currently ongoing
Prime (Luminaire and system manufacturer, LMS/software as a service provider).
9 LED Street lighting Upgrade. Szcecin, Poland
City upgraded and converted their lighting to 4,985 Philips LED luminaires were installed, 1,888 which have CityTouch connector nodes. The connected lighting system provides energy savings up to 70% and reduce the city’s costs by approximately $400k/year.
September 2014 – September 2015. Completed.
Prime (Luminaire and system manufacture, LMS/software as a service provider)
10 LED Street lighting Upgrade. Markham, Ontario
City‐wide conversion of 12k traditional Cobra‐head style High Pressure Sodium (HPS) lighting units to Light Emitting Diode (LED) on most of the collector and arterial roads, and many residential streets. CityTouch software and maintenance is provided in the package as well as start‐up and data base conversion set‐up. The new LED system allows city staff to remotely monitor energy‐usage and outages and can be integrated with other city management systems.
September 2013 – May 2015. Conversion completed. SaaS ongoing.
Prime (Luminaire and system manufacturer, LMS/software as a service provider)
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5.5 FORM 11 PROJECT REFERENCE FORM
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The City of Los Angeles ‐Citywide Central LMS, Los Angeles, CA Relevant Project Scope Element: LMS
Key Personnel and Role in Project Rob Mitchell – System Expert, Philips Lighting. David Baum – Project Manager, Philips Lighting
Date of Performance: January 2015 – January 2015
Date of Completion (or percentage complete):
January 2025
Dollar Value:
$15,290,000 Project location:
Los Angeles, California
Client Reference:
Name/Title: Ed Ebrahimian
Address: 1149 S. Broadway, Ste. 200
Los Angeles, CA 90015
Phone: (213) 847-2020 Email: [email protected]
Client Reference:
Name/Title:
Address:
Phone: Email:
Project Description
The City of Los Angeles selected Philips’ CityTouch System to be its single street lighting asset management system based on “the best product, at the best price.” The System remotely controls lighting fixtures, monitors energy use and status of lights, and provides automatic notification of outages and other events, easy installation and simple commissioning with the bureau's existing management systems, and futureproofing through software as a service delivery.
Scale of the Project:
Los Angeles has 215,000 street lights; 400 different street light styles; 4,500 miles of illuminated roadway; 165,000 street lighting converted to LED over the past 5 years. Philips is currently rolling out 110,000 CityTouch connector nodes on existing LED street lights. Philips will maintain and upgrade the system for 10 years.
Nature and Extent of Proposer’s Involvement:
As the manufacturer and comprehensive system provider, Philips delivered the City of Los Angeles a comprehensive street lighting asset management system including hardware, software, system interface, reporting, and comprehensive support. The CityTouch platform also sends automated reports to the BSL’s GIS asset/workflow management system via our AssetLink API.
Key Issues and Innovative Solutions:
Streamlined Maintenance and Improved Customer Service The 215,000 street lights in Los Angeles include more than 400 different styles distributed across 7,500 miles of roadway. Maintenance has traditionally depended on crews who scout the streets at night to identify outages ‐ that, and calls from citizens. The bureau handles 40,000 such calls per year. They needed to find new technology that could improve customer service, make people feel safer, and create a more livable city.
Command & Control With the Philips CityTouch Lighting Management System, the City of Los Angeles has the capability to controls its street lighting through mobile and cloud‐based technologies from Philips. With Philips CityTouch, Los Angeles remotely manages more than 100,000 street lights to create a more livable city.
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Tesla Supercharger Project Relevant Project Scope Element:
Fast‐charging stations – EPC and Program Management
Key Personnel and Role in Project
Justin Dickstein, Engineering and Construction Oversight
Date of Performance:
2010‐Present Date of Completion (or percentage complete):
Ongoing
Dollar Value:
$80,000,000
Project location:
U.S. Nationwide and Canada
Client Reference:
Carrington Bradley
3500 Deer Creek Road , Palo Alto, CA 94304
650.681.5073
Email: [email protected]
Client Reference:
Name/Title:
Address:
Phone: Email:
Project Description
Tesla Motors has the goal of accelerating the world’s transition to electric mobility with a full range of increasingly affordable electric cars. To facilitate the EV transition, Tesla needed to aggressively deploy high‐power, fast‐charging stations – “Superchargers” – along major travel corridors throughout the United States. The Tesla Supercharger sites require large electrical switch gear designed to supply between 500 to 1,000 kilovolt Amp (kVA). With a majority of electric utilities imposing a different set of standards, compliance was a major issue hindering this nationwide build‐out.
Scale of the Project: 300 locations, 24 states, 3 Canadian provinces
Nature and Extent of Proposer’s Involvement:
Black & Veatch is performing overall program management as well as nationwide EPC services.
Key Issues, Innovative Solutions, Project Outcomes:
Quick Base Online Program Management Tool. Black & Veatch collaborated with Tesla to develop an online project management that allows team members to monitor progress through real‐time status reports and a map view of project sites across the United States. Quick Base allows Tesla and Black & Veatch to upload, review, comment on, and approve drawings and other project‐related documents.
Expedited Timeline. Through Tesla’s relationships with government agencies, along with Black & Veatch capabilities to handle permitting and utility coordination, we were able to expedite the timelines for Supercharge site deployments. Black & Veatch continues to provide the full scope of EPC services through 2016 and beyond as the Supercharger network expands. “Black & Veatch brought a lot of skills and relationships to the project. It’s one thing to build one supercharger site, but it’s a totally different thing to build one hundred at a time or have 40 or 50 in construction at any given time. Black & Veatch brought an ability to be able to expand rapidly, bring on the resources necessary and also manage the construction of a complex project like that all concurrently.” Kevin Kasseskert, Director Supercharger Development & Energy Efficiency, Tesla Motors, Inc.
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Sprint Network Vision for Samsung Telecommunications America Relevant Project Scope Element: Overall program management and nationwide EPC services – full suite of wireless site development services to support a nationwide carrier/program
Key Personnel and Role in Project
Hunter Bickley, Regional Director ; Dave Hallowell, Project Manager; Meena Kapadia, Market Manager
Date of Performance:
02/11/2011‐ Present Date of Completion (or percentage complete):
5/2016
Dollar Value: $499.5 million Project location: United States
California – 1280 Sites; Illinois – 1080 Sites;
Indiana – 670 Sites; Minnesota – 790 Sites
Wisconsin – 100 Sites
Client Reference:
Tom Jasny , Vice President, WorldLink
6200 Sprint Parkway, Overland Park, KS 66251
214.207.9495 Email: tom.j@worldlink‐us.com
Client Reference:
Name/Title:
Address:
Phone: Email:
Project Description: This Network Vision program will provide an enhanced network experience for Sprint customers by improving voice quality and providing faster data speeds, while creating network flexibility, reducing operating costs and improving environmental sustainability. The end result will be network flexibility that will enable Sprint to adjust its network in the future to stay ahead of the latest communication data technologies, coverage and capacity needs.
Scale of the Project: Planning & Engineering, Site Development, Installation, De‐Installation & Disposal, Optimization, Provisioning & Fulfillment, Service Assurance – Field, Training, and Lab Support services.
Nature and Extent of Proposer’s Involvement: Black & Veatch has been providing a full suite of wireless site development services to support Samsung in its vital multiyear program implementing Network Vision, the next evolution of the Sprint network. Black & Veatch helped solve Samsung’s complex challenge with ability to scale turnkey expertise on a national basis.
Key Issues, Innovative Solutions, Project Outcomes:
Samsung had a complex issue in that deploying new technology on a competitive first‐to‐market basis is always a challenge. An additional challenge was that the existing network needs to remain in service while the Samsung equipment is deployed.
Reached client goal of over 1,080 sites on air within the 18 month timeframe
Black & Veatch helped to minimize the number of sites where additional leased space is required in order to keep costs to a minimum. The team was effective in negotiating with landlords to develop engineered solutions that are within the boundaries and guidelines of the existing lease rights and compound space limitations.
Developed creative design approaches for use when first observations indicate that existing site footprints and structural integrity would likely not work.
“WehaveanumberofskillswithinSamsung,butBlack&Veatchcomplementsourcapabilitieswiththeengineeringprogram,construction,safety,siteandcivilcapabilitiesthatwehavenotreallydevelopedintheU.S.market.”—TomJasny,VicePresidentWireless,SamsungTelecommunicationsAmerica
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Smart Streetlighting Upgrade – Jakarta, Indonesia Relevant Project Scope Element: LED Conversion
Key Personnel and Role in Project Chandra Vaidyanathan, President Director, Philips Lighting
Date of Performance:
November 2016 – June 2017 Date of Completion (or percentage complete): Estimated June 2017.
Dollar Value:
Project location:
Jakarta, Indonesia
Client Reference:
Name/Title:
Address:
Phone: Email:
Client Reference:
Name/Title:
Address:
Phone: Email:
Project Description
Jakarta’s 90,000 street luminaires with Philips Lighting energy efficient LED lights connected to a Philips CityTouch LMS. Project is on target for completion in only seven months with approximately 430 light points being connected per day.
Nature and Extent of Proposer’s Involvement:
Philips Lighting worked directly with the DKI Jakarta Government Office on the implementation of this project. Philips was directly responsible for lighting design, luminaire and system manufacturer, LMS/software as a service provider.
Key Issues and Innovative Solutions:
Improvement of Public Services The upgrades to LEDs will give the city of Jakarta the ability to enable their citizens to live safely and more comfortably in a city that is beautiful day and night.
Forward thinking Smart City Planning & Execution Prior to the project, Jakarta’s streets and public areas relied almost entirely on conventional lighting technology with no remote monitoring capabilities. The key benefit of Philips CityTouch is that each light point is connected and performance data will be sent through existing cellular networks to the city’s lighting office (Industry & Energy Department) or operator. The data will enable the city officials to efficiently monitor the city’s lighting infrastructure and remotely manage illumination levels to match different needs by district. For example, in the evening when traffic is low, Jakarta’s lighting office can dim the lighting by 50 percent, resulting in additional energy savings.
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City of Madrid ‐ Outdoor Lighting Project, Madrid Spain Relevant Project Scope Element: LED Conversion
Key Personnel and Role in Project Juan Sanabria, Market Leader, Philips Lighting Iberia
Date of Performance: August 2014 – May 2015
Date of Completion (or percentage complete):
May 2015
Dollar Value:
Value of the contract is proprietary Project location:
Madrid, Spain
Client Reference:
Name/Title: Alexjandro Oliver
Address: c/Barco 22 – 28004
Madrid, Spain
Phone: 915880286 Email: [email protected]
Client Reference:
Name/Title:
Address:
Phone: Email:
Project Description:
Philips Lighting upgraded 225k lights to LED with controls to deliver a 44% energy savings to the city. The new city lighting system benefits from a command panel capable of regulating the intensity and duration of lighting across the city according to where it is most needed. Currently the largest streetlighting project upgrade to date.
Scale of the Project:
Philips provided the City of Madrid with 225k new energy‐efficient lights, making the project the largest street light upgrade to date.
Philips was part of a teaming collaboration with other companies to provide comprehensive solutions for the leading‐edge project. The upgrade includes 84,000 locally manufactured Philips LED lamps and luminaires, including 51,000 globe‐shaped lampposts and 33,000 LED plates installed within existing lampposts.
Nature and Extent of Proposer’s Involvement:
Philips Lighting was the luminaire provider for the project.
Key Issues and Innovative Solutions:
Cost Effective Solution The products, which deliver 44% in energy savings, financed the cost of the technology upgrade, at no additional cost to its citizens.
Achieved Sustainable Goals Replaced lamps and lampposts are to be recycled by Ambilamp in accordance with current regulations for the safe disposal of products containing heavy metals, such as mercury. Philips is also reducing the city’s energy consumption thanks to energy efficient luminaires, extending the lifespan of the city lighting and controlling light pollution by enabling the regulation of the intensity of light when and where it’s needed.
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New York City, Borough of Queens Relevant Project Scope Element: Borough of Queens, New York City LED Lighting Upgrade
Key Personnel and Role in Project Gerard Blandina, Sales Manager, Philips Lighting
Date of Performance:
11/1/15 – 11/1/16 Date of Completion (or percentage complete):
11/1/16
Dollar Value:
$18.4M
Project location:
Queens, New York
Client Reference:
Name/Title: Ghanshyam Patel, Director of Street Lighting, New York City
Address: 55 Water St. NY, NY 10041
Phone: (212) 839-3359 Email: [email protected]
Client Reference:
Name/Title:
Address:
Phone: Email:
Project Description
Philips Lighting provided RoadFocus LED luminaires to replace the current 100w & 150w High Pressure Sodium (HPS) in the borough of Queens, New York. Welschbach Electric managed the contract as Philips worked with Colonial Electric for Distribution and the Murphy Brothers as the local Agent in New York. Voltage measurement controls were also provided on the luminaries as well.
Scale of the Project:
Replaced approximately 81,000 luminaries across the borough of Queens, New York over the course of 1 year. Between 1,400 and 2,000 LED cobra head luminaries were delivered to Welsbach Electric each and every Friday for installation. Accommodations were made to “bulk” package the luminaires in cartons that contained between 15 and 20 luminaires (not one luminaire per box) – dramatically reducing waste and disposal costs. Also, accommodations were made to have the truck “container” remain in the contractor yard for the week, allowing the contractor to use the container as storage to be depleted as the daily crews took their inventory for installation. As the new truck delivered new product each Friday, the empty container was removed.
Nature and Extent of Proposer’s Involvement:
Philips Lighting provided the LED luminaires for the project. Over the course of the installation there were no delays or majors issues with the manufacturing, supply or performance of the Philips luminaires. The supply of those products helped Welsbach Electric Corporation successfully deliver their contracted scope of work with the City of New York Department of Transportation.
Key Issues and Innovative Solutions:
Safety & Community Benefits: As part of the Mayor’s Vision Zero Program, LEDs have been
installed at the most dangerous intersections throughout Queens for improved safety for
citizens, tourists, bikers & drivers and have provided positive feedback and improved safety
throughout the area.
“I haven’t got a single complaint” ‐ Queens Councilwoman
Julissa Ferreras‐Copeland, NY Times, 7/11/16, over halfway
through the Queens installation.
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City of Buenos Aires ‐Outdoor Lighting Project Buenos Aires, Argentina Relevant Project Scope Element: LMS
Key Personnel and Role in Project: Rob Mitchell – Systems Expert, Philips Lighting.
Date of Performance: 2012 - 2016
Date of Completion (or percentage complete):
2016
Dollar Value:
$58,000,000
Project location:
Buenos Aires, Argentina
Client Reference:
Name/Title: Rodolfo Pignatelli
Address: Bolívar 1
Buenos Aires, Argentina
Phone: - Email: [email protected]
Client Reference:
Name/Title:
Address:
Phone: Email:
Project Description
Retrofitted the City of Buenos Aires Street Lighting System. Upgraded 91k lightpoints throughout the City (including light‐fixtures along avenues, streets and parks) with Philips LED technology and managed the entire database through the Philips CityTouch control system. The complete installation upgraded 70% of the lighting in Buenos Aires, saved 50% in operational costs, and significantly reduced annual CO2 emissions. Philips provided Buenos Aires with a scalable services platform by supporting adaptive applications, allowing Buenos Aires to now be able to implement new applications while working with their existing infrastructures.
Scale of the Project: Project includes replacing 91,000 luminaries, within a three‐year period in three phases, with energy efficient fixtures, connected through the CityTouch central management system that accounts for more than 70% of installed street lighting luminaries.
Nature and Extent of Proposer’s Involvement: Philips worked directly with the City of Buenos Aires on this effort through a public‐private‐partnership. Philips provided luminaire and system manufacturing, LMS/software as a service. Local electrical installers Lesko, Mantelectric, Sutec, Autotrol, and Ilubaires were used throughout the project.
Key Issues and Innovative Solutions:
Reduced Energy Consumption To reinforce a state policy aimed at achieving a green city and reduce power usage by over 6.5 million Euros per year. This project will help the Argentinian Government reduce power use and contribute to preserving the environment, since the emission of 23,600 tons of CO2 will be avoided. 91,000 luminaries will be retrofitted with LED technology (including those light‐fixtures along avenues, streets and parks).
Remote Monitoring Philips developed a customized solution for the City of Buenos Aires based on its remote platform Starsense with CityTouch. The system enables to monitor each light spot of the network individually. In addition, the system allows programming of on, off and dimming lighting levels according to the specific needs, which dramatically reduces energy consumption
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SCHEDULE D: Compliance Plan Regarding MBE & WBE Utilization Affidavit of Prime Contractor
MUST BE SUBMITTED WITH THE BID. FAILURE TO SUBMIT THE SCHEDULE
D WILL CAUSE THE BID TO BE REJECTED. DUPLICATE AS NEEDED.
Project Name:_City of Chicago Smart Lighting Project
Specification No.:___________________________________
In connection with the above captioned contract, I HEREBY DECLARE AND AFFIRM that I am a Vice President and a duly authorized representative of Black & Veatch Construction and that I have personally reviewed the material and facts set forth in the attached Schedule Cs regarding Minority Business Enterprise and Women Business Enterprise (MBE/WBE) to perform as subcontractor, Joint Venture Agreement, and Schedule B (if applicable). All MBEs and WBEs must be certified with the City of Chicago or Cook County in the area(s) of specialty listed.
Name of
MBE
Type of Work to be Performed in accordance with Schedule
Cs
Total MBE Participation in
dollars
MBE Participatio
n in percentage
Mentor Protégé Program
Credit Claimed
Total MBE Participation
in percentage
MillhouseEngineeringPole/AssetAssessments 1.25% % 1.25%Quantum LightFixtureConversion 10% % 10%TaylorElectric LightFixtureConversion 10% % 10%Evans LightFixtureConversion 10% % 10% % % % % % % % % % % % % % % % % % % % % % % % %
FOR CONSTRUCTION PROJECTS ONLY
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Name of
WBE
Type of Work to be
Performed in accordance with
Schedule Cs
WBE Participation
in percentage
Mentor Protégé Program
Credit Claimed
Total WBE
Participation in
percentage
CityLights LightFixtureConversion $ 6% % 6%Everlights DistributionandDisposal $ 2% % 2% $ % % % $ % % % $ % % % $ % % % $ % % % $ % % % $ % % % $ % % % $ % % % $ % % %
Check here if the following is applicable: The Prime Co ds to enter into mentor protégé agreements with certain MBEs/WBEs listed above as indicated by entries in the “Mentor Protégé Program Credit Claimed” column. Copies of each proposed mentoring program, executed by authorized representatives of the Prime Contractor and respective subcontractor, are attached to this Schedule D. The Prime Contractor may claim an additional 0.333 percent participation credit (up to a maximum of five (5) percent) for every one (1) percent of the value of the contract performed by the MBE/WBE protégé firm. Total MBE Participatio Total MBE Participation % (including any Mentor Protégé Program credit): 31.25% Total WBE Participation Total WBE Participation % (including any Mentor Protégé Program credit): 8%
Total Bid
To the best of my knowledge, information and belief the facts and representations contained in the aforementioned attached Schedules are true, and no material facts have been omitted.
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5.7 FORM 12 PROPOSER’S AFFIDAVIT ‐IDENTIFICATION OF ALL WASTE AND MATERIAL HANDLING AND DISPOSAL
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APPENDIX
VOLUME I RFP: CHICAGO SMART LIGHTING PROJECT
Chicago Infrastructure Trust 9 JANUARY 2017
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Appendix
1. SAS AGREEMENT ............................................................................................................. 3
2. RESUMES ....................................................................................................................... 13
3. 5. EDS SUBMITTAL ......................................................................................................... 28
4. FORM 4 / SUPPLEMENTAL LIGHTING SPECIFICATION INFORMATION .......................... 30
See backup material in separate PDF
5. TERMS & CONDITIONS ................................................................................................. 40
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1. SAS AGREEMENT
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CITYTOUCH SOFTWARE SERVICE AGREEMENT
This Software Service Agreement (“Agreement”) is made as of [DATE] (the “Effective Date”) between Philips
Lighting North America Corporation (“Philips”) and [CUSTOMER] (“Customer”) and governs the use of the
CityTouch software service by Customer. Each of Philips and Customer are individually referred to herein as a
“Party” and, collectively, as the “Parties.”
1. DEFINITIONS. As used in this Agreement, the following terms shall have the following meanings assigned
to them:
1.1 Account means an account provided by Philips to Customer to allow Customer to use the Software
Service.
1.2 Affiliate means any corporation, company, or other entity, which: (i) is Controlled by Philips; or (ii)
Controls Philips; or (iii) is under common Control with Philips. For this purpose Control means that more
than fifty percent (50%) of the controlled entity’s shares or ownership interest representing the right to
make decisions for such entity are owned or controlled, directly or indirectly, by the controlling entity.
An entity is considered an Affiliate only so long as such ownership or control exists.
1.3 Authorized User means an individual to which Customer has assigned a unique identifier and password
to use the Software Service.
1.4 CityTouch Connector Node means a device connected to a street lighting luminaire including hardware
necessary to control and measure the performance of that luminaire and to communicate with
CityTouch Software Service.
1.5 CityTouch Ready Luminaire means a street lighting luminaire equipped with communication and
lighting control hardware, such as the CityTouch Connector Node, to control and measure the
performance of that luminaire and to communicate with CityTouch Software Service.
1.6 Confidential Information means Information (i) that is marked or labeled “Confidential”, “Secret” or the
like at the moment of disclosure or, in case of oral Information, is identified as confidential and
confirmed in writing within 20 days after disclosure thereof; or (ii) of which the confidential nature is
reasonably apparent, where Information means any drawings, specifications, photographs, samples,
models, processes, procedures, instructions, know how, technology, software, reports, applied
development engineering data, papers, and any other technical or commercial information, data and
documents of any kind, including oral information but excluding any Intellectual Property Rights to
which such Information relates.
1.7 Customer Data means data provided by Authorized Users through the Software Service or other data
delivered by Customer or an authorized partner of Customer.
1.8 Documentation means the documentation provided by Philips in connection with the Software Service,
either in electronic or printed format, including user manuals and user instructions.
1.9 Fee(s) means the sums payable by Customer for the Software Service for each CityTouch Connected
Node as stated the applicable Purchase Order.
1.10 Force Majeure Event means any exceptional event or circumstance beyond the reasonable control of a
party ‐ whether or not foreseeable at the time of the Agreement ‐ as a result of which that party cannot
reasonably execute its obligations, including, without limitation acts of God, natural catastrophes
including earthquakes, lightning; hurricane, flooding or volcanic activities or other extreme natural
conditions, strikes, lock‐outs, war, terrorism, civil unrest, riots and similar, sabotage; vandalism;
industry‐wide shortages; cyberattacks or hacking of any features and/or components of the Software
Service.
1.11 Intellectual Property Rights or IPR means patents, utility certificates, utility models, industrial design
rights, copyrights, database rights, trade secrets, any protection offered by law to information,
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semiconductor IC topography rights and all registrations, applications, renewals, extensions,
combinations, divisions, continuations or reissues of any of the foregoing.
1.12 Quotation shall mean any quotation delivered to Customer by Philips.
1.13 Purchase Order shall mean a Quotation that has been accepted in writing by Customer.
1.14 Software Service means the CityTouch software application or combination of software applications for
each CityTouch Connected Node, including, but not limited to the required hosting infrastructure, as
specifically described in the Software Service Description.
1.15 Software Service Description means the description of Software Service as described in the Quotation.
1.16 Start Date means, with respect to each CityTouch Connector Node, the date that a CityTouch Connector
Node is shipped by Philips to Customer.
1.17 Term means, with respect to each CityTouch Connector Node, a period of ten (10) years commencing on
the Start Date.
2. PROVISION OF SOFTWARE SERVICE(S)
2.1 The Software Services described herein are offered in connection with the CityTouch Connected Nodes
that are sold by Philips to Customer pursuant to Philips Standard Terms and Conditions of Sale. The
Parties acknowledge and agree that the Fee and the total number of CityTouch Connected Nodes shall
be as specified in each applicable Purchase Order. The terms of this Agreement shall apply with respect
to Software Services provided in connection with each CityTouch Connected Node purchased by
Customer in connection with a Purchase Order.
2.2 During the Term, Philips will provide Customer with the Software Service in accordance with the
Software Service Description and shall deliver Documentation to Customer, as amended from time to
time.
2.3 Philips may from time to time change the working methods, communication systems, Software or any
components of the Software Service, and related Documentation, provided that Philips will not
materially reduce functionality of the Software Service.
2.4 Customer hereby acknowledges and agrees as follows:
2.4.1 The functionality of the Software Service requires CityTouch Ready Luminaires and proper
installation of the CityTouch Connected Node. Philips provides and maintains a list of compatible
luminaires, Customer shall be solely responsible for ensuring that its luminaires are and remain
compliant with the Software Service requirements.
2.4.2 The functionality of the Software Service relies on the availability of services provided by third
party service providers, including connectivity to the internet and communication services from
telecommunication providers and mobile operators that are outside of Philips’ control. Philips
shall not be responsible for any downtime in the Software Service due to any failure of such third
party service providers.
2.4.3 Customer shall comply with the following in connection with the use of the Software Service:
(a) use a management computer system complying with the minimum hardware requirements as described in the Documentation;
(b) arrange proper Internet access for use by their management computer comply with technical PC requirements as described in Documentation; and
(c) use one of the recommended operating systems, software tools and browsers as specified in Documentation.
2.5 All title, ownership and interest in Customer Data remains with Customer.
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2.6 Philips and its suppliers may provide certain features or services as part of the Software Service that rely
upon device‐based location information, which use GPS (where available) and/or cell tower locations
and or recorded information. To provide such features or services, where available, Philips and its
partners must collect, use, transmit, process and maintain location data of the CityTouch Ready
Luminaires, including but not limited to the geographic location of lighting assets and information
related to this Agreement. This includes device or equipment types. Subject to Section 9, Customer
agrees that Philips and its partners may collect, use, transmit, process and maintain such location and
account data to provide and improve such features or services.
2.7 Philips will provide the Software Service for the sole purpose of managing street lights and related
assets. Customer shall not and shall not allow others to rely on data provided by the Software Service
for any other applications or purposes than the Software Service, including for applications or in
situations where precise information is needed or where erroneous, inaccurate, time‐delayed or
incomplete location data may lead to serious incidents, including death, personal injury, property or
environmental damage. Philips does not guarantee and disclaims any liability for the availability,
accuracy, completeness, reliability, or timeliness of data generated or displayed by the Software Service
for any purpose other than managing Customer’s street lights.
2.8 Philips shall use reasonable skill and due care in providing the Software Service, but neither Philips nor
any of its content providers or partners guarantees the availability, accuracy, completeness, reliability,
or timeliness of data generated or displayed by the Software Service, and Customer shall not rely on the
Software Service(s) for those other applications or purposes. Any location‐based features or services are
not intended or suitable for use as an emergency locator system.
2.9 Philips shall make the Software Service generally available 24 hours a day, 7 days a week, excluding any
(i) planned downtime (for, among other things, maintenance, updating and repair purposes), which shall
be communicated to Customer at least 8 hours prior to such downtime or (ii) any other not‐ planned
downtime, without prior notice, caused by any unanticipated or unscheduled unavailability of any part
of the Software Service, including but not limited to any system failures, connectivity issues for Internet
access or mobile connectivity, or due to Force Majeure or any circumstances beyond Philips’ reasonable
control. Except in the case of gross negligence or willful misconduct by Philips, Philips will not be liable
for damages related to downtime of the Software Service.
2.10 As detailed in the Software Service Description, the Software Service will include the provision of hosting
services, at no additional cost to Customer, which shall include, but not be limited to: firewalls, data
center infrastructure, and redundancy and backup functionality.
3. USE OF SOFTWARE SERVICE(S)
3.1 During the Term, Philips grants Customer a non‐exclusive, non‐transferable, limited right to permit
Authorized Users to use the Software Service in accordance with the Agreement for the sole purpose of
managing street lights and related assets.
3.2 Customer shall not:
3.2.1 copy, decompile, reverse engineer, disassemble or otherwise discover any software or protocols
that Philips uses to provide the Software Service(s), or permit any other party to do so;
3.2.2 access the Software Service(s) for other purposes than those mentioned above in this Section 3,
3.2.3 access the Software Service by other means than via the identified Authorized Users that must
use the dedicated user interface;
3.2.4 sublicense, resell, distribute, lease, rent, loan, time‐share, operate as a service bureau or
otherwise distribute or provide access to the Software Service other than to Authorized Users, or
otherwise generate income from the Software Service; or
3.2.5 remove, modify or obscure any copyright, trademark or other proprietary rights notices that
appear during the use of the Software Service on the user interface.
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4. Customer’s Obligations
4.1 Customer is solely responsible for installation of the hardware in accordance with the Documentation.
Upon installation of the hardware, Customer shall contact Philips and provide reasonable assistance to
Philips in order to permit Philips to complete the final commissioning process for the Software Services.
4.2 Customer shall ensure that all Authorized Users use the Software Service in accordance with all
Documentation provided by Philips, including the user manuals and user instructions.
4.3 Philips shall provide Customer with an Account providing access to the Software Services. Customer
shall be solely responsible for maintaining the confidentiality and security of its Account and for all
activities that occur on or through its Account. Customer shall immediately notify Philips of any security
breach of the Account, loss of passwords or unauthorized use of the Software Services. Philips shall not
responsible for any losses arising from the unauthorized use of the Account as a result of Customer’s
negligence, willful misconduct or failure to comply with the terms and conditions of this Agreement or
the Documentation. Customer is solely responsible for ensuring that any and all of the Authorized Users
comply with the terms of this Agreement and are bound by confidentiality provisions as protective of
Philips’ confidential information as those contained in this Agreement. Customer will be responsible for
the security of the passwords provided to the Authorized Users and prevent any unauthorized access or
use of the Software Service.
4.4 Customer is solely responsible for any materials, instructions or content transmitted or saved via the
Software Service. Customer shall ensure that any Customer Data complies with all applicable law or
does not infringe any intellectual property rights. In the event that Philips, any competent authority or a
third party claims that such material, instruction or content has been transmitted or saved through the
Software Service does not comply with applicable law or infringes intellectual property rights, Philips
shall have the discretion to remove such material or, at Philips’ discretion, terminate Customer’s access
to the Software Service.
4.5 Customer hereby agrees to provide all necessary and relevant information as requested by Philips in
order for successful deployment and performance of the Software Services, including, but not limited to,
site information, plans, drawings, information on construction. Customer shall be responsible for the
accuracy of the information provided and Philips reserves the right to adjust the Fees in the event
incorrect, incomplete or inaccurate information has been provided by Customer.
4.6 Customer shall inform Philips of any observed defects in the Software Services and shall support Philips
in identifying and investigating any defect.
4.7 Customer will be wholly responsible for the acts or omissions of its personnel and any other person,
entity or agent acting on its behalf.
4.8 Philips shall only process personal data, such as e‐mail addresses to access the Software Service, to the
extent necessary to fulfill the Software Service obligations under this Agreement. Customer hereby
warrants that it is legally authorized to give access to such personal data and consents to the processing
thereof by Philips and/or its Affiliates for the purposes described in this Agreement.
5. Fees; Payment
5.1 Philips shall invoice the Fees in respect of the Software Service at the amounts and on the basis set out
in the Purchase Order. Unless otherwise set forth on the Purchase Order, Philips shall invoice all Fees for
the Term at the Start Date.
5.2 The Fee for the Software Service is based on the number of CityTouch Connected Nodes for which the
Software Service is being used. The number of CityTouch Connected Nodes shall be set forth in each
applicable Purchase Order.
5.3 All sums due hereunder will be paid in US Dollars and does not include value added tax or any other
taxes, duties or similar levies, now or hereafter enacted, applicable to the performance under this
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Agreement. Philips is allowed to add taxes, duties and similar levies to the Fee where Philips is required
or enabled by law to pay or collect them and these will be payable by Customer in addition to the Fee.
5.4 Net payment is due within thirty (30) days of date of invoice. In addition to any other rights and
remedies Philips may have under applicable law, interest will accrue on all late payments at rate equal
to the lesser of 12% per annum and the maximum rate of interest allowable under applicable laws.
5.5 Customer shall not set‐off or deduct any damages, costs, charges, expenses, debts, sums or other
amounts owed (contingently or otherwise) in connection with this Agreement (howsoever arising and
whether present or future, liquidated or unliquidated) from monies due or which may become due to
Philips under this Agreement or any other agreement.
5.6 In the event of any default by Customer in the payment of any amounts due, Philips may require
payment in advance or other payment terms as a condition to further performance under this
Agreement, and Philips may, in addition to, any other rights and remedies available under the
Agreement or at law, after giving not less than 7 days’ notice to Customer, suspend, delay or reduce the
performance under this Agreement until Philips has received payment from Customer. Where Philips
suffers delay or incurs cost as a result of suspending or reducing its performance under this Agreement
Philips will be entitled to payment of such cost incurred (including legal fees) and its reasonable profit.
5.7 The fees are based on usage by Customer in accordance with the Service Description. In case of material
deviations from that usage, or usage that deviates materially from customary usage, Philips, acting
reasonably, reserves the right to charge additional fees.
6. Warranty
6.1 Philips represents and warrants to Customer (“Warranty”) that it will perform the Software Service with
reasonable skill, care and diligence, and in accordance with this Agreement, including the Software
Service Description and the Documentation.
6.2 For the avoidance of doubt, the Warranty under this Section only covers the Software Service, and
excludes any and all other warranties, including product warranties.
7. Failure; Exclusions and Limitations
7.1 If the Software Services fails to operate in accordance with the Warranty, and subject to the exclusions
and limitations set forth in this Agreement, Philips' sole and exclusive obligation, and Customer’s sole
and exclusive right, with respect to claims under this Warranty will be limited, at Philips' option, either
(a) modification or replacement of the portion of Software Service that does not meet the Warranty, or
(b) termination of the Software Service and a refund of the unamortized portion of the Fees paid to
Philips. Philips will have a reasonable time to modify the Software Services or credit Customer.
7.2 Customer shall ensure that Philips has access to all items required to undertake the work needed to
remedy the defects. Customer shall provide assistance and facilities as may be reasonably required by
Philips or its employees for the investigation and remedial works set forth in this Section. Such
assistance includes allowing access to all specifications, designs, records or other available information.
For the avoidance of doubt, Philips will not be responsible for any traffic management in connection
with such repairs.
7.3 Philips will have no liability under the Warranty (i) unless Philips is notified in writing promptly upon
Customer’s discovery of the failure or defect; or (ii) in the event that Customer is in breach of
Customer’s payment obligations hereunder.
7.4 Philips will have no obligations under this Warranty and this Warranty will be void if the alleged failure
or non‐conformance of the Software Service is found to have occurred as a result of:
7.4.1 any acts of God and/or other Force Majeure events;
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7.4.2 electrical supply conditions, including supply spikes, over‐voltage/under‐voltage and Ripple
Current control systems that are beyond the specified limits as defined by relevant supply
standards (e.g. EN 50160 norms) in connection with the Software Services;
7.4.3 equipment being subject to corrosive environments, excessive wear and tear, lightning, neglect,
carelessness, accident, abuse, misuse, improper or abnormal use of equipment used in
connection with the Software Services;
7.4.4 any attempt at repair, alteration or modification the hardware or Software Services in a manner
not authorized by Philips in writing;
7.4.5 operation outside the electrical values, operating range and environmental conditions provided
in the specifications, application guidelines, IEC standards or the Documentation;
7.4.6 any defect or failure to perform resulting from misapplication, improper installation, improper
operation, abuse or contamination;
7.4.7 any defect of any hardware or luminaires or other equipment not supplied by Philips; or
7.4.8 any use of the Software Service with luminaires that are not designated as CityTouch Ready
Luminaires.
7.5 In the event of a claim for failure or non‐compliance, if Philips carries out any test as required by
Customer and the result of such test shows the Software Service is not in accordance with the provisions
of this Agreement then Philips shall bear the cost of these tests. In all other events, Customer shall
compensate Philips for the costs incurred.
7.6 The warranty provisions are exclusive and are given and accepted in lieu of, and PHILIPS HEREBY
EXPRESSLY DISCLAIMS, ANY AND ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION ANY WARRANTY AGAINST INFRINGEMENT OR IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. An essential purpose of the limited
exclusive liabilities and remedies under the Warranty is the allocation of risks between Philips and
Customer, which allocation of risks is reflected in the Fee.
7.7 No warranty or agreement varying or extending the Warranty and limitation of remedy provisions may
be relied upon by Customer unless it is in writing and signed by Philips’.
7.8 PHILIPS, ITS AFFILIATES’ AND ITS SUPPLIERS’ TOTAL LIABILITY FOR ANY AND ALL CLAIMS OR ACTIONS
ARISING FROM OR RELATED TO THIS AGREEMENT WILL BE LIMITED TO THE TOTAL FEES DUE FROM
CUSTOMER TO PHILIPS UNDER THIS AGREEMENT FOR THE 12 PRECEDING MONTHS.
7.9 TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE LIABILITY OF PHILIPS, ITS AFFILIATES AND ITS
SUPPLIERS TO CUSTOMER UNDER THIS AGREEMENT WILL NOT INCLUDE LIABILITY FOR LOST PROFITS,
INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, OR CLAIMS FROM THIRD
PARTIES OR THE PUBLIC, OR ANY LOSS OF BUSINESS, REVENUE OR DATA, WHETHER BASED UPON A
CLAIM OR ACTION OF TORT, CONTRACT, WARRANTY, NEGLIGENCE, STRICT LIABILITY, BREACH OF
STATUTORY DUTY, OR ANY OTHER LEGAL THEORY OR CAUSE OF ACTION, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.
7.10 The provisions in this Agreement are for the protection of the parties hereto only and will not establish,
of themselves, any liability to third parties or the public. Nothing in this Agreement will be construed to
create any duty to, any standard of care with reference to, or any liability to any person not a party to
this Agreement.
8. Intellectual Property Rights Indemnification
8.1 Subject to the provisions of Section 7, Philips shall indemnify Customer for any claim finally awarded
against Customer that the Software Service provided pursuant to this Agreement infringes any third
party Intellectual Property Right (“IPR”), provided that Customer: (i) provides Philips prompt written
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notice of a claim; (ii) grants Philips full and complete information and assistance necessary; and (iii)
grants Philips sole control of handling of the claim.
8.2 Customers sole remedy under this Section 8 will be as follows, at Philips’ option to (i) procure the right
for Customer to use the Software Service; (ii) replace or modify the Software Service to avoid
infringement; or (iii) refund to Customer the Fees paid for a Software Service that has not been provided
due to applicability of this Section.
8.3 Philips will have no obligation for any claim of infringement arising from:
8.3.1 Philips' compliance with Customer's designs, specifications, or instructions;
8.3.2 Philips' use of technical information technology supplied by Customer;
8.3.3 modifications to the Software Service by Customer or its agents; or
8.3.4 use of the Software Service other than in accordance with the specifications and/or instructions
and the terms hereof.
8.4 Customer shall indemnify Philips, its Affiliates, its officers, agents, suppliers and employees harmless,
against all liability, loss, cost, damages, claims or expenses (including reasonable attorney’s fees) arising
out of any claims or suits that may be brought or made against such parties arising from (i) any breach of
this Agreement by Customer or (ii) any allegation of infringement of third party IPR, where such claim or
suit is based upon the combination, operation, modification, or use of the Software Service by Customer
or Customer's Authorized Users, if such claim of infringement would have been avoided but for such
combination, operation, modification, or use.
9. Confidentiality
9.1 Each Party (the "Receiving Party") shall retain in confidence and shall not disclose or use for any
purpose, except in the performance of this Agreement, the terms of this Agreement and any and all
information about the business or customers of the other Party or any of their Affiliates which it may
acquire in any form from the other Party (the "Disclosing Party") by virtue of this Agreement
("Confidential Information") and will not disclose such Confidential Information to any third party
without the prior written consent of the Disclosing Party, except as permitted herein and except where
required by law. Notwithstanding the foregoing, "Confidential Information" shall not include
information which: (a) is in the public domain at the time of its disclosure to the Receiving Party or
which thereafter enters the public domain otherwise than by any breach of this Agreement; (b) is
already known to or in the possession of the Receiving Party at the time of its disclosure by the
Disclosing Party as evidenced by the Receiving Party's records; or (c) is lawfully acquired at any time by
the Receiving Party without restrictions from a third party without breach of confidentiality by such
third party.
9.2 Notwithstanding Subsection 9.1, (a) Philips shall be permitted to disclose Confidential Information
relating to the Software Services to representatives or affiliates to the extent necessary to perform the
Software Services; and (b) in the event that a Receiving Party is required by law to disclose any
Confidential Information such Party may so disclose, provided that it shall, to the extent permitted by
law, first inform the Disclosing Party of the request or requirement for disclosure to allow an
opportunity for the Disclosing Party to apply for an order to prohibit or restrict such disclosure.
9.3 Each Party shall be responsible for any breach of this Section 9 by its representatives and any person to
whom it discloses any Confidential Information. The Parties agree that a Disclosing Party would be
irreparably injured by a breach of this Agreement by a Receiving Party and that monetary damages
would not be a sufficient remedy. Therefore, in such event, the Disclosing Party shall, in addition to
other remedies available to it, be entitled to equitable relief, including injunctive relief without proof of
actual damages, as well as specific performance.
9.4 The obligations of confidentiality herein shall survive the expiration or termination of this Agreement for
a period of three (3) years.
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10. Data Integrity and IT Security
10.1 In connection with the Software Services, Philips will use customary measures for IT security and data
integrity in accordance with generally accepted industry standards for similar applications.
11. Expiration; Termination; Breach
11.1 This Agreement will expire at the end of the Term, unless terminated earlier in accordance with the
provisions hereof.
11.2 Either Party may terminate this Agreement if the other Party materially breaches the Agreement and
does not cure such breach within thirty (30) days after receiving written notice from the non‐breaching
Party specifying the nature of such breach.
11.3 Philips may terminate this Agreement if Customer breaches a payment obligation and does not cure
such breach within ten (10) days after receiving written notice from Philips regarding such breach.
11.4 Either Party may terminate this Agreement immediately if the other Party makes an assignment for the
benefit of creditors, files a petition in bankruptcy, is adjudged bankrupt, becomes insolvent or is placed
in the hands of a receiver.
12. Consequences of Termination or Expiration
12.1 In case of the expiration or earlier termination of this Agreement Customer shall immediately cease to
use the Software Service at the end of the Term and shall have no further right of use unless Customer
signs a new Service Agreement with Philips.
12.2 If Philips terminates this Agreement due to a breach by Customer, Customer shall pay Philips all unpaid
Fees for the Software Service provided through to the end of the Term, and all Fees attributable to the
remaining period of the Term.
12.3 On the request of Customer, which request must made within 30 days after the date of termination,
Philips shall make available to Customer all Customer Data for download via an internet connection in
“comma separated value” (.csv) format with attachments in their native format. After this period, Philips
has no obligation to maintain or migrate any Customer Data.
13. Governing Law; Dispute Resolution
13.1 This Agreement and all claims related to it shall be governed and construed in accordance with the laws
of the State of New Jersey without giving effect to its choice or conflict of law provisions. ANY ACTION,
DEMAND, CLAIM OR COUNTERCLAIM ARISING UNDER OR RELATING TO THIS AGREEMENT WILL BE
RESOLVED BY A JUDGE ALONE AND EACH OF PHILIPS AND CUSTOMER WAIVE ANY RIGHT TO A JURY
TRIAL THEREOF.
14. Miscellaneous
14.1 In the event either Party is unable to perform any of its obligations under this Agreement due to a Force
Majeure Event, its performance will be excused, and the time for performance will be extended for the
period of delay or inability to perform due to such Force Majeure Event; provided that any payment
obligation will not be delayed more than ten days.
14.2 In the event Customer suggests to Philips improvements of the Software Service, Philips and its Affiliates
will have all right, title and interest to such suggestion and Philips will be entitled to use the feedback
without any restriction.
14.3 Customer may not assign this Agreement, directly or by operation of law, without the prior written
consent of Philips. Any attempted assignment without such consent will be of no force or effect. Philips
may assign this Agreement without Customer’s consent to one of its Affiliates or to a third party in the
event of sale of all or substantially all of the assets of its CityTouch business.
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14.4 Nothing in this Agreement shall create a joint venture, partnership or principal/agent relationship
between the Parties. Neither Party has authority to make any commitment of any kind or to take any
action binding upon the other, without the other Party’s prior, written authorization.
14.5 In the event that any provision of this Agreement is held to be invalid, illegal or unenforceable, such
provision will be deemed amended to achieve the economic effect of the intent of the Parties in a valid,
lawful and enforceable manner.
14.6 This Agreement constitutes the entire agreement regarding the subject matter hereof and supersedes
all prior agreements, understandings and communications oral and written, between the Parties
regarding the subject matter hereof and may not be amended except in writing signed by an authorized
representative of both Parties. No amendment of this Agreement will be effective or binding upon the
Parties unless made in writing specifically referring to this Agreement signed by an authorized
representative of each of the Parties. The failure or the delay of either Party to enforce any provision of
this Agreement will not constitute a waiver of such provision nor a waiver to enforce it.
14.7 All communications between the Parties with respect to this Agreement will be in writing and in English.
A notice will be deemed received on the date of personal delivery or deliver by commercial courier, or
receipt of email has been confirmed, Customer shall send legal notices to Philips to:
Philips Lighting North America Corporation 200 Franklin Square Drive Somerset, New Jersey 08873, USA Attn: Legal Department
14.8 This Agreement may be executed in counterparts and may be exchanged by fax or e‐mail when signed,
each of which shall be deemed to be an original, and all of such counterparts shall together constitute
one instrument. This Agreement may be executed and delivered by facsimile or by email in a portable
document format (.pdf) and delivery of the signature page by such method will be deemed to have the
same effect as if the original signature had been delivered to the other Party.
IN WITNESS WHEREOF, the Parties have executed this Software Services Agreement as of the date set
forth herein.
Philips Lighting North America Corporation
By:__________________________________
Name:
Title:
[CUSTOMER]
By:__________________________________
Name:
Title
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2. RESUMES
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William (Hunter) Bickley Program Director
William(Hunter)Bickleyhasexperienceanalyzingdisciplines,increasingproductivity,andestablishingmethodologies.Hehascreatedsynergies,streamlinedprocesses,andiscurrentlyaProgramDirectorinourOverlandParkofficeresponsibleforthedesignanddeploymentofa3200milenetworkutilizing85,000existingpoles.HunterisahighlyexperiencedprofessionalinthesuccessfulmanagementaspectsoflargeEPCprojects.
PROJECT EXPERIENCE Black & Veatch, Overland Park, KS | 2013 – Present
ProgramEngineeringExecutionDirector,KentuckyInformationHighwayProject. ResponsibleforprocessexecutionbyEngineeringandSiteAcquisitionteams InterfacewithStategovernmentofficials Managedstafflevelstomeetcommitmentstoprojectcompletion Promotedallsafetyinitiatives
Black & Veatch, Overland Park, KS | 2013 – 2015
ProgramOperationsDirector,NetworkVisionProject. Responsibleforprocessdevelopmentacrossallprojectexecutionteams Definedopportunitiesforadditionalrevenuepotential CoordinatedwithPMOtopromotenewbusinesswithexistingclients Managedstafflevelstomeetcommitmentstoprojectcompletion Promotedallsafetyinitiatives
Black & Veatch, Walnut Creek, CA| 2012 – 2013
AssociateDirectorProjectExecution,NetworkVisionProject. Responsibleforallexecutionaspectsoffullscope3Gand4Gwork Reconfiguredinternalteamsandcreatedafunctionalbasedapproachwithaccountabilityfor
results Createdsynergiesbetweenprojects(NetworkVisionandTurf)tomaximizeresourceutilization ReengineeredtrackingandreportingprocessestofocusonKPImetrics Reducedcostsbymovingfromaresourcebasedmodeltomilestonebasedoutputforproduction
model Streamlinedclose‐outprocesstoreduceadministrativeburden
Black & Veatch, Chicago, IL | 2011 – 2012
RegionalDirector,NetworkVisionProject. Responsibleforallaspectsoffullscope3Gand4Gwork,reconfiguredinternalteamsandcreated
afunctionalbasedapproachwithaccountabilityforresults Developedeffectiverunrateoperatingmargins,createdsynergiesbetweenBlack&VeatchPM
servicesandCX(IntegrationServices)withthreekeysuppliers ReengineeredtrackingandreportingprocessestofocusonKPImetrics Reducedcostsbymovingfromaresourcebasedmodeltomilestonebasedoutputforproduction
model Streamlinedclose‐outprocesstoreduceadministrativeburden
PROGRAM DIRECTOR
Specialization: Program Management, Project Support
Office Location Overland Park, KS
Year Started with B&V 2009
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Steve Truebner Account Manager – Public Section Solutions
RELEVANT EXPERIENCE
SteveleadsPhilipsLightingPublicSectorSolutionsTeamintheCentralUnitedStates,andisdedicatedtocomprehensivelightingpartnershipswithstateandlocalentities.Hehasover18yearsofexperienceworkinginandwiththepublicsectorinover26states.Abackgroundinorganizationandcommunications,Steveappliesthoseskillstocreateacollaborativeteamatmospherewheretheclienttrulyunderstandstheprocessandisco‐authoringacustomizedprojectthatwillachievetheirgoals.
REPRESENTATIVE KEY INDUSTRY EXPERIENCE Colorado Department of Transportation, Denver, CO
AccountExecutive.Responsibleforthecomplex,guaranteedenergyperformancecontract,acrosssixregionsandover300uniquebuildingsfortheColoradoDepartmentofTransportation.Leadershipontheprojectrequiredregularcollaborationwithmultiplecontractorsandtechnologiestoprovidecomprehensivesolutionforcustomer.Alsodemandedimportantalignmentwithseverallayersofdecisionmakers,insidetheDOTandacrossotheragencieswithintheState.CompletionDate:2014
Colorado Department of Corrections, Denver, CO AccountManager.ResponsiblefortwoenergyperformancecontractswiththeColoradoDepartmentofCorrections.Aspartofthisproject,participatedinaPublic‐PrivateAdvisoryCommitteewiththeStateandotherinvolvedcontractorstohelpthecustomerestablishstandardsandparametersfortheproject.SuccessfullydeliveredthefirsttwoprojectsfortheCDOC–bothon‐timeandwithinbudget.Bothprojectshavebeenexceedingenergysavingsexpectationssinceinstallation.CompletionDate:Twoprojects‐2001and2012
Utah Army National Guard, Draper, UT AccountExecutive.Responsibleforamulti‐phased,energyperformancecontractco‐authoredbythecustomerteamandcontractorprojectdevelopmentteam.CompletionDate:2012
ACCOUNT MANAGER
Specialization: Account Management, New Business
Office Location Rosemount, IL
Education B.A, Political Science, Colorado State University, Fort Collins, Colorado
Professional Registration LEED AP
Year Started with Philips 2014
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Robert Mitchell Global Product Manager – CityTouch ‐ Technology Deployment
Robhas20years’experiencededicatedtotheprofessionalB2Blightingsector,withdeepknow‐howforwinninginthesoftware,systemsandservicesspacearoundlighting.HisworkcontinuestodrivethoughtleadershiparoundSmartLEDSystemsforpubliclighting.Hisexperienceincludesindoorandcommerciallightingsectors,andoutdoorpubliclightingsectorwherehehasplayedaleadingroleinthedevelopmentofCityTouchfromanincubator‐stagestart‐uptoaglobalmarketleader.RobwasinstrumentalintheintegrationofCityTouchintothePhilipsGlobalSystemsbusiness,placinghimattheforefrontofthewidertransformationofPhilipsLightingSolutions.Hisexperiencespansproductandportfoliodevelopment,marketintroductionsandapplicationsdevelopmentforsoftwareandhardware.
RELEVANT EXPERIENCE REPRESENTATIVE KEY INDUSTRY EXPERIENCE City of Los Angeles ‐Citywide Central Lighting Management Systems. Los Angeles, CA ProductManager.DesignandprojectimplementationoftheCityfinancedmunicipalstreetlightingremotemanagementandcontrolsystemutilizingfourthgenerationtechnologyutilizingpointtopointcellphonecommunication.CompletionDate:2015‐2030
The Croydon and Lewisham, London, United Kingdom ‐ Street Lighting Project. London, UK ProductManager.DesignandprojectimplementationofthePrivateFinanceInitiativefundedmunicipalstreetlightingremotemanagementandcontrolsystemutilizingsecondgenerationtechnologybasedonradiofrequency(mesh)communication.CompletionDate:2011‐2037
City of Buenos Aires ‐Outdoor Lighting Project. Buenos Aires, Argentina
ProductManager.DesignandprojectimplementationoftheCityfinancedmunicipalstreetlightingremotemanagementandcontrolsystemutilizingthirdgenerationtechnologybasedonradiofrequency(mesh)communication.CompletionDate:2013‐2023
SMART LIGHTING –SYSTEM EXPERT
Specialization: Systems Architecture, New Business Formation
Office Location London, UK
Education HND Electrical Engineering, University of Southampton, United Kingdom
Professional Registration CIBSE
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Steve Cassens Project Manager – Control System Deployment
RELEVANT EXPERIENCE
Mr.CassensisaseniorprojectmanageratPhilips.HisfocusisondeploymentfornewandcuttingedgePhilipslightingsystemsandcontrols.Hebringsover35yearsofprojectteamexperiencetoensurethatprojectsarecompletedontimeandonbudget.Mr.CassenspreviouslyworkedforTheBoeingCompanyasamanagerofdesignandconstructionengineeringprograms,responsiblefornewbusinessdevelopment,proposaldevelopmentandsubmittal,engineeringprojectmanagement,andteam‐buildingprograms.Hisdepthofoutdoorlightingandcontrolsexperienceprovideshisclientswithsomeofthemostexpertprojectsupportintheindustry.
REPRESENTATIVE KEY INDUSTRY EXPERIENCE City of Markham, Ontario, Canada SeniorProjectManager.ResponsibleforthedeploymentandimplementationofacitywideLEDconversionwithCityTouchcontrolsystem.Toensureseamlessprojectimplementation,projectmanagementrequiredregularcollaborationwithcontractorsandCitystakeholdersaswellascoordinationofinternalresourcesandscheduling.Projectmanagementresponsibilityforexecutionincludedcoordinationforallcontrolscommissioningandtrainingactivities.CompletionDate:2014
City of Bethlehem, PA SeniorProjectManager.ResponsibleforthedeploymentandimplementationofacitywideLEDconversionwithCityTouchcontrolsystemandensuringtheprojectwasdeliveredontimewithinbudgetandscope.ProjectManagerplanning,resourceallocation,andregularcollaborationwithcontractorsandCitystakeholdersdeliveredflawlessprojectexecutionwhichincludedcoordinationforallcontrolscommissioningandtrainingactivities.CompletionDate:2014
Bristol Township, PA SeniorProjectManager.Responsiblefortheplanning,budgeting,andoversightfortheimplementationofacitywideLEDconversionwithCityTouchcontrolsystem.Toensureseamlessprojectimplementation,projectmanagementrequiredregularcollaborationwithcontractorsandCitystakeholdersaswellascoordinationofinternalresources.Projectmanagementresponsibilityforexecutionincludedcoordinationforallcontrolscommissioningandtrainingactivities.CompletionDate:2014
PROJECT MANAGER
Specialization: Project Management, Control System Deployment
Office Location Rosemont, IL
Education B.S, Electrical Engineering and Technology, Bradley University, Peoria, Illinois
Professional Registration Certified Lighting Energy Engineer
Year Started with Philips 2010
BLACK & VEATCH |Justin J. Dickstein 1
Justin J. Dickstein Mr.Dicksteincurrentlyleadsadvancementofclientrelationshipsanddevelopmentofexecutionstrategiesforproof‐of‐conceptsmartcityprojectsaswellasmoreproventechnologiesforBlack&Veatch’sSmartIntegratedInfrastructure(SII)business.
Inhiscurrentrole,Mr.DicksteinworkswiththeSIIBusinessDevelopmentteamtodevelopbothdistributedinfrastructuredeploymentanddataanalyticssolutionstohelpCitiesbecomesmarter.
Mr.DicksteinassemblesteamsfromallfacetsofBlack&VeatchtodevelopcomplexexecutionstrategiesincludingProjectManagement,Engineering,Construction(BVCI)SiteAcquisition,Legal,&Finance.
Mr.DicksteinhasapowerdistributionbackgroundandforoveradecadelednewandexistingwaterandwastewatertreatmentfacilityprojectsforBlack&Veatch.
RELEVANT EXPERIENCE
Energy Savings Performance Contracting ; Black & Veatch Global Water Business | 2010‐2013
Helpedwaterandwastewaterclientsdevelopanadditionalavenuetodelivercapitalimprovementprojectswhichpayforthemselvesthroughoperationalandmaintenancesavings.Responsibilitiesincludedplanningandleadershipofprojectdevelopmentandconstructionstrategies.
Air Liquide | Hydrogen Fueling Stations and Hydrogen Depot; Northeast US | 2015
DevelopmentofBlack&Veatch’seffortstoprovideEngineering,PermittingandConstructionServicesfor12hydrogenfuelingstationsintheNortheastUnitedStates.
Chargepoint, Recargo, EV Connect | West Coast Electric Highway – CEC Grant Application; California, US | 2015
Orange County Water District | Groundwater Replenishment System Initial Expansion; Orange County, CA | 2009‐2010
EngineeringManager/LeadElectricalSystemsEngineer.Responsiblefortheelectricaldesigneffortforthepowerdistribution,instrumentationandcontrolfortheexpansionoftheplantwhichincludesmicrofiltration,reverseosmosis,andultravioletlight.TheplanteffluentwaterisusedasanothersourcetoreplenishOrangeCounty’sgroundwaterbasin.FinaldesignincludespursuingincentivesforOCWDthroughtheSavingsByDesignProgramfortheStateofCalifornia.SavingsByDesignisastatewideprogramencouraginghighperformancenon‐residentialbuildingdesignandconstruction.
ACCOUNT MANAGER
Specialization: Innovation, Smart Cities, Distributed Infrastructure
Education BS, Electrical Engineering, University of Missouri‐Columbia,
Professional Registration PE – Kansas PE – Nebraska PE – Puerto Rico PE – Georgia PE ‐ Maine LEED Accredited Professional ‐ BD + C
Year Started with Black & Veatch 1999
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Meena D Kapadia
MeenaKapadiaisaprojectmanagerintheWestmont,ILofficewithextensiveknowledgemanagingwirelessandmicrowavenetworks.Shehasexperiencemanagingengineering,constructionandleadingsiteacquisitionteamsinmultiplemarketswithinthetelecomindustry. PROJECT EXPERIENCESprint; Network Vision; Burr Ridge, IL, Illinois, United States; 2012‐2016MarketManager‐Black&Veatch.ManagedallaspectsofnetworkdeploymentonSprintNetworkVisionProjectforIllinois/IndianaandMinneapolisMarket.Accountablefornetworkdeployment,construction,integrationandfinancialoverview.DriveprocessandaccountabilitywithteamsandvendorsregardingSprintNetworkVisionproject,objectives,andQGPgoals.
Sprint; Network Vision; Burr Ridge, Illinois, United States; 2011‐2012EngineerIII‐ArTech(Black&Veatch).CoordinatesdesigneffortsforSprintRANandMWEngineeringprojectinIllinoisandIndianamarket.WorkwithSamsungPMs/A&E’sandB&VteammemberstocoordinateefficientworkprogresstomeetSprintgoals.
Verizon & Clearwire; Verizon LTE & Clearwire; Schaumburg, Illinois, United States; 2010‐2011ProjectManager‐SACWireless.Managedday‐to‐dayoperational&financialaspectsofVerizonLTEandSprintClearwireproject.Overseenewandongoingprojects,integrations,troubleshooting,projecttimelines,analysis,close‐outsubmission&receivables.
Clearwire; WiMax; Rosemont, Illinois, United States; 2010‐2010ProjectManagerQA/QC‐SmartLink.ManageQualityControlsofallconstructionprojectsinChicago‐landareatoimproveprojectlifecyclethroughitsphasesfromconstructiontoOn‐Air.
T‐Mobile and Sprint; TMO 3G and Sprint Keebler 3G; Downers Grove, Illinois, United States; 2003‐2010ProjectLead‐NokiaSiemensNetworks.Understoodcustomerpositioninthemarketthroughnetworkbuild‐outsforT‐MobileandSprint3Gnetworks.Workedasanefficientmemberofteambyreducingcost&improvingNokiaSiemensNetworksbottomline.
ASSET CONDITION ASSESSMENT MANAGER
Expertise:Project Support for large distributed infrastructure projects
EducationBachelors, Architecture, Illinois State University, 1998, United States
Total Years of Experience20.7
Black & Veatch Years of Experience4.6
Office LocationWestmont, Illinois, USA: United States
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Javier Cabrera‐Marini, BSCE
Javierstartedhiscareerasanestimator,developingquantitytake‐offandpricingmodelsforcompetitiveconstructionbids.Uponcompletionofhisbachelor’sdegreeinEngineeringandEITlicense,hebecameaconstructionmanagercompletingvariousprojectsinPuertoRico(USA).Hispassionforprojectmanagementattractedamulti‐nationalcompanywherehewasgiventheopportunitytoalternatefunctionsgainingexperienceinspecificareasrelatedExecution,Commercial,andProjectManagement.Hewasalsochosentocontributeonthemostchallengingandbiggestprojectsatthetime.
HeisexperiencedonbothCostandSchedulemanagement,andhasworkedhiswayuptoProjectControlsDepartmentManagerforBlack&VeatchTelecomDivision,whereheactsasthesubjectmatterexpert(SME)andfunctionalmanagerresponsibleforthefunctionaloperations,governance,trainingandsupervisionofhisdepartmentwithinPMO.
Project Experience
BLACK & VEATCH | 2011 – Present ProjectControlsDepartmentManager
FLUOR CORP. | 2004 – 2011 ProgramManagerLeadCost‐LongHarborNickelProcessingPlant;
Newfoundland,Canada. ProjectControlsSystemsSetupLead‐NewCrestMining–CadiaEast
Project;Melbourne,Australia. SeniorCostControlLead‐BHPBillitonIronOreProject;PerthAustralia PlanningandSchedulingLead–AmgenBiotechExpansionProject;
Juncos,PuertoRico(U.S.) CostControlLead–AmgenBiotechExpansionProject;Cork,Ireland PlanningandSchedulingLead‐GlaxoSmithKlineEngineering
Compliance/RemediationProject;Cidra,PuertoRico CostEngineer‐Bristol‐MyersSquibbSiteReconfigurationProject;Cidra,
PuertoRico(U.S.) LeadEstimator&ChangeManagement‐MerckSharpe&DohmeAPI
Project;Barceloneta,PuertoRico(U.S.)
CONSTRUCTORA SANTIAGO, SE | 2003 – 2004 ConstructionManager‐CocoBeachGolfClubhouse&CountryClub
Project;RioGrande,PuertoRico(U.S.)
FLUOR CORP. | 2002 – 2003 CostEngineer‐EliLillyHumalogProject;Carolina,PuertoRico(U.S.)
F&R CONSTRUCTION, SE | 1994 – 2002 ConstructionManager‐CaminosVerdesDevelopmentProject;,Cupey,
PuertoRico(U.S.) ConstructionManager‐PuertoRicoArtMuseumProject;HatoRey,Puerto
Rico(U.S.) EstimatingManager–HomeOffice
PROJECT CONTROLS AND ACCOUNTING
Expertise:
Program & Construction Management, Project Controls, Earned Value Management, Estimating, Cost Control, Change & Claims Management, Scheduling, Baseline Process, Trending & Forecasting, Progress & Performance
Education Bachelors of Science Civil Engineering, Minor in Construction ManagementPolytechnic University of Puerto Rico, United States 1997, EIT
Years of Experience 23
Years with Black & Veatch6
Language Capabilities English Spanish
Current Office Location Overland Park, Kansas, USA: United States
Project Locations Eastern Europe, Australia, North America and the Caribbean
Industry Experience Telecom, infrastructure, mining, pharmaceutical, industrial, residential and commercial projects
Software/Skills Primavera Enterprise (P6), SAP, Oracle, personal computer platforms, software and database management, implementing and managing programs
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Mike Schmuhl Vice President, 270 Strategies
Mike Schmuhl is a Vice President with 270 Strategies and manages the company’s Engagement Team in Chicago. His expertise centers on advising many of the firm’s organized labor, education, and civic clients across the country.
In Chicago, Mike has worked with a local charter school network on their neighborhood expansion efforts and advised a Midwest environmental non-profit on how to better connect with supporters on the ground.
Before 270, Mike was the chief of staff to his hometown mayor: Mayor Pete Buttigieg of South Bend, Indiana. He managed the mayor's 2011 winning election campaign, which made Buttigieg the youngest mayor of an American city with over 100,000 residents. In 2010, Mike managed the successful campaign of now-U.S. Senator Joe Donnelly (IN) in his re-election to the U.S. House of Representatives. He has also served as the elected Democratic chairman of Indiana's 2nd Congressional District.
Mike earned a B.A. in History from the University of Notre Dame and a M.A. in International Public Management from the Paris School of International Affairs at Sciences Po Paris.
He’s a member of the Chicago Council on Global Affairs and the Chicago chapter co-director of the Truman National Security Project, a leadership institute that seeks to connect the next generation of American leaders on national security and foreign policy.
VICE PRESIDENT, 270 STRATEGIES
Specialization: Communications and Civic Engagement
Office Location Chicago, IL
Education . M.A. from Paris School of International Affairs at Sciences Po Paris
. B.A. from University of Notre Dame
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Chris Payne ChrisPaynehasover25yearsofexecutivemanagementexperienceintheelectricalconstructionIndustry.HehasbeenresponsibleforcompanywideanddivisionalP&LwhichincludesmanagementoversightforprojectsincludingTelecommunications,IndustrialElectrical,OverheadandUndergroundTransmissionLines,SubstationsandHVDCconverterstationsthrough500kV.Currently,ChrisisassignedtoB&V’sConstructionandProcurementDivisionfunctioningastheBlack&VeatchConstructionInc.(BVCI)OperationsManagersupportingtheBlack&VeatchPowerDelivery,TelecommunicationsandSmartIntegratedInfrastructurebusinesslines.Inthisposition,heisresponsibleformanagingallaspectsofBVCIconstructionoperations.Inaddition,Mr.Payne’stechnicalcompetenciesareasfollows:
EXPERIENCE Construction Operations Manager‐ Black & Veatch June 2014 ‐ Present
ResponsibleforprovidingconstructionoperationssupporttoConstructionandJointVenture(JV)projectsontheWestCoast.Thisincludesimplementationofapprovedprograms,processes,systems,proceduresandriskmanagementstrategies,consistentwiththeworkbeingperformed.
Responsibleforassuringavailabilityofresourceswithproperexpertiseandtoolstosupportassignedconstructionprojectexecution.Accountableforsuccessofconstructionprojectexecution.HasauthoritytoallocateresourcesandmakeconstructionexecutiondecisionsforassignedareainaccordancewithDivisionPolicies,Standards,GuidesandContractualcommitments.ReporteddirectlytotheDirectorofConstruction.
Responsibilitiesincludeprovidingconstructionsupportforregionalconstructionprojectsandproposals;directingtheadministrationofconstructionpersonnelforregionalconstructionprojects;developingconstructionexecutionplansthatminimizecostanddurationofconstructionactivitiesforprojectsandproposals;monitoring,evaluating,andreportingonperformanceofassignedconstructionprojectstoregionalanddivisionalmanagement;andprovidingrecommendationstoDirectorofConstructionregardingprojectstaffassignmentsandteams.
.
CONSTRUCTION OPERATIONS MANAGER
Specialization: Operations, Leadership, Mentoring
Began Career 1984
Joined Black & Veatch 2014
Professional Associations IEEE, NECA, BICSI
Language Capabilities English
Selected Presentations & Publications
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3. 5. EDS SUBMITTAL
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4. FORM 4 / SUPPLEMENTAL LIGHTING SPECIFICATION INFORMATION
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5. TERMS & CONDITIONS