BITSAA International Out of Blue Initiatives (OoBI) Guidance

www.bitsaa.orgThe global BITS-Pilani Alumni Community

501©3 Registered in New Jersey, USA

BITSAA InternationalOut of Blue Initiatives (OoBI) Guidance

June 2009



OoBI Guiding Principles

• Our vision and mission are aligned towards helping all BITSians in a positive manner

• We will entertain all authentic requests for help (financial and non-financial) from any BITSian in any part of the world/universe

• Permanent members of OoBI SWAT team are CFO, CEO, CHRO, Director OOBI and 1 Senior Board member. Each SWAT team will also have 2-3 co-opted BITSAA Leaders and the local chapter heads wherever applicable.

• Any fund raising initiatives and/or projects with direct interface to BITS Pilani administration arising out of OoBI require full board approval

• We need to secure commitment of regular updates from the direct beneficiary or their representative for OoBI



OoBI Launch Process

OoBI request

Can come from any BITSian via any medium – web, email, phone,

personal contact ….

Verified by an active member & sponsored by a

leader

SWAT Team meeting

OoBI decision

24-48 hrs

• Verification and sponsorship enable authenticity of the initiative• Involvement of an active member acts as a forcing function to build

out and strengthen the community• SWAT team concept enable rapid response and delivers a message

of professionalism combined with empathy for the cause• Any positive ROI from the OoBI will be additional advantage



OoBI Types

BITSAA International involvement will depend on the type of OoBI and ability of the organization to provide support/help Type Recommended BITSAA International Involvement

(once verified & sponsored)

Comments

Personal (Injury, death, natural calamity)

“Full Force”

1. Awareness - Website, volunteer drives, emails

2. Fundraising - Initiate team to reach out to our donor list, set target and pursue aggressively

3. Solicit help from other organizations (where applicable)

SWAT lead to be based out of local area /chapter of concern

Incorporate extra volunteers for a high intensity project

Professional (e.g. Campus placement)

“High Enthusiasm”

1. Awareness – Website, emails

2. Coordinate with Fundraising and Tech teams to contact highly placed BITSians at specific organizations

Others (e.g. student treatment issues on campus etc)

“Cautious Optimism”

1. Understand detail and root cause

2. Increase / enable platform for dialogue



OoBI Communication

• Maintain a regular page on www.bitsaa.org about the OoB initiatives guidelines

• Send updates once a quarter to BITSAA Universe about OoB happenings– ‘All is well’ updates need to be sent in case on non-happening

quarters• Flash news in all communication mediums (including emails) for

extremely urgent requests– Urgency will be determined by the SWAT team

BITSAA International Out of Blue Initiatives (OoBI) Guidance

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