BIRLA INSTITUTE OF TECHNOLOGY, Mesra, … 1 Contractors Seal & Signatureof 23 NOTICE INVITING OFFERS...

of 23 Contractors Seal & Signature

NOTICE INVITING OFFERS

BIRLA INSTITUTE OF TECHNOLOGY,

Mesra, Ranchi

FOR

ROOF TREATMENT OF HOSTELS

Office of: The Registrar

Birla Institute of Technology Mesra, Ranchi.


BIRLA INSTITUTE OF TECHNOLOGY MESRA

RANCHI-835 215 (JHARKHAND) - INDIA Tel #: 00 91 651 2276 030 / 290 Fax #: 00 91 651 2275 6401 / 868 Email: [email protected] Website: www.bitmesra.ac.in

Invitation for Offers

Ref No.: GPE00019 Date: April 30, 2016 BIT Mesra, established in 1955, is a premier technical institute and deemed University u/s 3 of UGC Act, 1956. You are invited to submit your most competitive quotation for the following Goods / Services required for Institute use.

Sl. No. Name of the work Bid security

(Rs.)

Bid Application

Fee (Rs.) Period of

completion

1. ROOF TREATMENT OF HOSTELS Rs.85,000/- Rs.1,000/- 6 Months

1. The address for submission of Quotations and for obtaining further information:

REGISTRAR BIRLA INSTITUTE OF TECHNOLOGY, MESRA RANCHI-835 215 (JHARKHAND) - INDIA

2. Cost of bidding document to be downloaded from www.bitmesra.ac.in and the same to be deposited along with

a non-refundable fee as indicated in the form of demand draft of any Bank payable at Ranchi in favour of Birla institute of technology, Mesra.

3. Bids must be accompanied by Security amount specified for the work in the table above, payable at Ranchi and drawn in favour of Birla Institute of Technology, Mesra. Bid security will have to be in anyone of the forms as specified in the bidding document and shall have to be valid for 45 days beyond the validity of the bid. In the event of the date specified for Quotation receipt is declared as a closed holiday, the due date for submission of Offers will be the following working day at the appointed time

4. The Schedule for Submission of Quotations is as follows:-

Date Time in hours (IST) Submit to / Venue

Submission of Quotations

31st May 2016 Upto 1300 hrs Registrar Office, BIT

Opening of Quotations

31st May 2016 at 15:00 hrs.

5. Tenderer(s) shall enclose self-attested Xerox copy of his/her valid registration, Sales tax, Income Tax Clearance, TIN, PAN, Employee Provident Fund Regn, Audited turnover, Character Certificate, Labour License, Work experience, partnership deed etc.

6. BIT Mesra reserves the right to accept or reject any or all Quotations / offers either in part or in full or to split the order without assigning any reasons thereof.


SECTION –A

Instructions Birla Institute of Technology, Mesra, Ranchi (Employer), invites the tenders for the Roof Treatment of Hostels as detailed in the table given below:

Brief Description of works Period of completion ROOF TREATMENT OF HOSTELS 6 MONTHS from the date of Works Order.

1) Tender forms will only be given to the contractors fulfilling the qualification norms & will

again be verified on receiving the tenders.

2) To assist you in the preparation of your tender, we are enclosing the following: a. Instructions & terms and conditions. b. Draft Contact Agreement format, which will be used for finalizing the agreement for

this contract. c. Specifications, Scope of Work and Technical Details d. Detailed Bill of Quantities/Drawings

3) Submission of tenders

a) One bidder can submit only one Tender. Submission of more than one Tender shall automatically lead to disqualification.

b) The tender should be submitted in 2 sealed envelopes, addressed to The Registrar, Birla Institute of Technology, Mesra Ranchi.

One envelop, marked as “Technical Bid” will carry all the qualification documents, bidders covering letter mentioning list of documents & D. D. s for Bid Application Fee as well as Bid Security, if any.

The other envelop marked as “Price Bid” will carry the price bid and the original tender with signature & stamp on each & every page.

These two envelops should be sealed again in one big envelope.

All The envelopes will also bear the following identification :-

Tender for “ROOF TREATMENT OF HOSTELS” Name & Address of the bidder.

c) Tenders must be received in the office of the owner at above given address, not later than the time and date specified.

d) Any tenders received after the deadline for submission, will be rejected & no communication in this regard will be entertained.


4) EMD/Bid Security:

a. Tender submitted without requisite Earnest Money/Bid Security may be liable to rejection.

b. If before expiry of the validity period of the Tender / offer, the contractor amends the quoted rates or tender/ offer making them unacceptable to BIT Mesra and / or withdraws his tender / offer, the Earnest Money deposited shall be liable to forfeiture at the option of BIT Mesra.

c. Security Deposit will be 10% of the total order Value (including EMD) which shall be deducted from all progressive RA Bills (including final Bill). This will be released to the Vendor upon expiry of defect liability period of One Year.

d. No interest shall be paid by the Institution to the Tenderer / Contractor on the amount of Earnest Money / Security Deposit held by BIT Mesra, at any stage.

5) Price

a) The contract shall be for the complete works as described in the bill of quantities, drawing and technical specifications. Corrections, if any, shall be made by crossing out and initialing.

b) VAT & services tax is to be given separately and all duties, taxes and other levies, shall be included in the total price.

c) The rates quoted shall be fixed for the duration of the contract and shall not be subject to adjustment on any account, unless and until agreed upon specifically by both parties.

d) The rates should be quoted in Indian Rupees.

e) You shall bear all costs associated with the preparation and submission of this tender, and the Institution will in no case be responsible & liable for those costs.

f) On your own responsibility, risk and costs, you are encouraged to visit and examine the site of works and its surroundings and obtain all information that may be necessary for preparing the tender.

6) Terms of Payment:

The payment terms shall be on mutually agreed terms. The payment shall be made in Indian Rupees.

a. No Sum shall be considered as earned by or due to the Contractor in respect of the work till final and satisfactory completion thereof and until a certificate of completion has been given by the Supervising Engineer of BIT Mesra. On account payments, if any, made prior to issue of the certificate, shall all be treated as mere advances, which shall stand recoverable in full or in part, if the Engineer so decides in the context of Contractor’s unfulfilled contract condition, if any.

b. All payments shall be made to the Contractor on the basis of measurement of actual work done, as recorded in the measurement books and at accepted tendered or at agreed rates, as the case may be except as otherwise provided in the contract and when the Engineer decided any other rate for change in the scope of work or omission, if any, on the part of the Contractor.


c. E-Payment: BIT Mesra prefers to make Electronic Transfers (ECS). Vendors are advised to give complete details of Bank Account for ECS transfers.

7) Validity

Tender shall remain valid not less than 45 days after the deadline date specified for submission.

8) Opening of Tenders

Tenders will be opened in the presence of consultants & Institute officials.

Information relating the evaluation & recommendations for the award of work shall not be disclosed to any persons not officially concerned with the process, until the work is awarded to most responsive bidder.

9) Evaluation

BIT Mesra will evaluate & compare the tenders determined to be substantially responsive i.e. which a) Meet the technical qualification criteria specified b) Are properly signed c) Conform to the terms and conditions, specification & drawings without any

deviations.

10) Award of contract

The Employer will select the bidder whose tender has been determined to be substantially responsive and who meets the specified qualification criteria.

Notwithstanding above, the Employer reserves the right to accept or reject any tender, and/ or to cancel the entire process and reject all the tenders, at any time prior to the award of work, without thereby incurring any liability or any obligation.

11) Period of Maintenance:

The “Period of Maintenance” for the work is Twelve months from the date of taking over possession. During the period of maintenance; the contractor will be responsible for rectifying any defects in working. This will be done by the contractor at his own expenses.


12) Special Conditions of Contract

1. Technical data / detail & specifications if not tally, the same are to be clarified with the Consultants.

2. The client reserves the option to allot the work partly or totally to single or different Contractors. The Client also reserves the right to supply some of the material. The scope of work for such items will be limited to erection only.

3. The Client / Consultants reserve the right to call explanations from any bidder regarding the calculations / clarifications on any details. They may also visit the office of the bidder / various works carried out by him. The necessary cooperation in this regard is envisaged form the bidder.

4. The bill of quantities indicated is approximate & are liable to change at the discretion of the client / Consultants.

5. The Contractor is responsible for the due & proper execution of all the works, terms & conditions stipulated under this Contract. He must explain the designs & satisfy himself of the feasibility.

The contractor will be completely responsible for all kind of safety, security & structural stability at site & of the work executed as well as under execution. The responsibility of guarantying the inside conditions lies with the Contractor.

6. The Contractor shall make no changes in the tender form or in the specifications & schedule. Contractor may however submit alternative proposals, in separate enclosures, indicating any variation whichever they feel is beneficial. Calculations, salient features, advantages, economics, layout shall back the same. Acceptance of the alternate proposal & rests will be the exclusive right of the client & Consultants.

7. The Consultant / their representatives shall have access to the workshop /Manufacturing facilities of the successful Contractor so as to assure themselves of the quality of the material & workmanship.

8. The successful Contractor shall submit a detailed bar chart within 7 days of award of work.

9. The measurement given in drawing is subject to verification at site. In case of any discrepancy, the same shall be brought to the notice of both, the engineer in charge & Consultants for the decision.

10. In order to complete the work, within the time limit, the contractor may have to work in more than one shift.

11. The contractor shall make their own arrangements for security of their materials / tools etc.


12. In case of not availability of specified materials in the market, the contractor may substitute by equivalent materials of same quality & technical properties, after duly approved by the Consultant.

13. Client / Consultants reserve the right to split the items and scope of work before awarding the contract without assigning any reason thereof.

14. In case of any controversy, the decision of the Consultant shall be final & binding on contractor.

15. Verbal instructions given by the Consultant, if any, will be confirmed in writing by the contractor within 7 days & before execution thereof.

16. At least one engineer, of the contractor, capable of understanding all the technical points & act accordingly, should be available on site all the time.

17. The contractor along with his technical staff should be present at site at the time of site-visit of the Consultants & whenever needed.

By submitting the tender, you agree & accept that the owner reserves the right to allocate the work to most responsive bidder. We look forward to receiving your tender and thank you for your interest in this project.

Yours Sincerely,

Sd/- Birla Institute of Technology, Mesra, Ranchi, Jharkhand


SECTION – B

LETTER OF ACCEPTANCE CUM NOTICE TO PROCEED WITH THE WORK Birla Institute of Technology

Mesra, Ranchi Date :___________ To : _____________________________ (Name and address of the Contractor)

_____________________________ _____________________________ _____________________________ _____________________________

Dear Sirs,

This is to notify you that your Tender dated _____________________for execution of the ____________________________________________________________ for the contract price in Rupees ______________________________________________(Amount in words & figures), is hereby accepted by us .

You are also requested to sign the agreement from & proceed with the work not later than______________________________ under the instruction of the engineer, ___________________________________& ensure its completion within the contract period.

Yours faithfully,

Birla Institute of Technology, Mesra, Ranchi


ARTICLES OF AGREEMENT 1) This deed of agreement is made in the form of agreement on _______________day

__________________ month _____________201___________, between (the referred to as the first party) and _____________________ (Name of the contractor), S/O ___________________ resident of _________________(hereinafter referred to as the second party), to execute the work of construction of _____________________ (hereinafter referred to as works) on the following terms & conditions.

2) Cost of contract

The total cost of the works (hereinafter referred to as the “total cost”) is Rs._______as reflected in Annexure -1.

3) Payments under this contract:

Payments to the second party for the work will be released by the First party in the following manner:-

Mobilization advance :

10% of the order value against Bank Guarantee of equal amount.

This will be adjusted in first 2 RA bills and BG will be returned.

On pro-rata basis as per the R. A. bill(s) of the contractor. Payable amount in each R. A. bill should not be less than Rs. 10,00,000 :

As per the certified bill of the contractor based on the measurements along with certification

Final bill On completion of the work & submission of the completion report approved by the consultant. :

As per the certified bill of the contractor based on the measurements along with certification of completion to the satisfaction

13) Payment will be made by the first party:

- On the second party submitting an invoice for an equivalent amount along with the certified copy of the bill of quantities & measurements;

- On certification of the invoice by the engineer &/ or consultant. - Payment will be given within 15 days of certification of the RA bills & within 1 month

of certification of the final bill. - Necessary deductions towards taxes, govt. dues, and security deposits will be done

at every payment. - Any delay in completion of the work, without any justified reason, will carry a penalty

of 0.5% of order value per week, maximum up to 5%. On exceeding this limit the owner can terminate the work without giving any reason.

14) Notice by Contractor to Engineer

The second party, on the works reaching each stage of construction, issue a notice to the first party or the Engineer nominated by the first party (who is responsible for supervising the contractor, administering the contract, certifying the payment due to the contractor, issuing & valuing variations to the contract, awarding extensions of time etc.) to visit the site for certification of the stage completion. Within 15 days of the receipt of such notice, the first party or the contractor nominated by it, will ensure


issue of stage completion certificate after due verification. 15) Completion time

The work should be completed in specified time from the date of this Agreement. In exceptional circumstances, the time period stated in this clause may be extended in writing by mutual consent of both parties.

16) If any of the compensation events mentioned below would prevent the work being

completed by the intended completion date, the first party will decide on the intended completion date being extended by a suitable period :

The first party does not give access to the site or a part thereof by the agreed

period. The first party orders a delay or does not issue completed drawing,

specifications or instructions for execution of the work on time. Ground conditions are substantially more adverse than could reasonably

have been assumed before issue of letter of from information provided to second party or from visual inspection of the site.

Payments due to the second party, are delayed without reason. Certification for stage completion of the work is delayed unreasonably.

17) Any willful delay on the part of the second party in completing the project within the

stipulated period will render him liable to pay liquidated damages. @ 0.5 % of the total work value per week which will be deducted from payment due to him. The first party may cancel the contract and take recourse to such other action as deemed appropriate, once the total amount of liquidated damages exceeds 5% of the contract amount.

18) Duties & responsibilities of the first party

a. The first party shall be responsible for providing regular & frequent supervision & guidance to the second party for carrying out the works as per specifications. This will include written guidelines & regular site visit of the authorized personal of the first party, for checking quality of material & construction to ensure that it is as per the norms.

b. The first party shall provide drawing, specifications & guidelines to the second party for the proposed work.

c. Possession of the site will be handed over to the second party within two days of signing of the agreement.

d. The engineer or such other person as may be authorized by the first party shall be meeting once in a week where a second party or his representative at site will submit the latest information including progress report & difficulties if any, in the execution of the work. The whole team may jointly inspect the site on a particular day to take stock of activities.

e. The engineer shall record his observations/instructions at the time of his site visit in a site register maintained by the second party. The second party will carry out the instructions & promptly rectify any deviations pointed out by the engineer. If the deviations are not rectified, within the time specified in the engineer’s notice, the first party as well as the engineer nominated, may instruct stoppage & get the work rectified at the cost of the second party.


19) Duties & Responsibility of the second party.

The second party shall: a) Take up the works & arrange for its completion within the time period stipulated

in clause 5; a) Employ suitable skilled persons to carry out the works; no child labour is to be

employed; b) Regularly supervise & monitor the progress of work; c) Abide by the technical suggestions / direction of supervisory personal including

engineers etc. regarding building construction; d) Bye responsible for bringing any discrepancy to the notice of the representative

of the first party & seek necessary clarification; e) Ensure that work is carried out in accordance with specifications, drawing &

within the total of the contract amount without any cost escalation; f) Keep the first party informed about the progress of work; g) Be responsible for all security & watch & warned arrangements at site till handing

over of the building to the first party h) Maintain necessary insurance against loss of material / cash etc. or workman

disability compensation claims of the personal deployed on the works as well as third party claims.

i) Pay all duties, taxes and other levies payable by construction agencies as per law under the contract (First party will effect deduction from bill in respect of such taxes as may be imposed as may be under the law) & copies of necessary challans/returns to be made available with RA Bill.

20) Variations / Extra Items

The works shall be carried out by the second party in accordance with the approved drawing & specifications or directives from the engineer in –charge. However if, on account of site condition or any other factors, variations are considered necessary, the following procedure shall be followed: a) The second party shall provide engineer with an estimate for carrying out the

variation when requested to do so by the engineer .The engineer shall assess the estimate which shall be given within seven days of the request before the variation is ordered.

b) If the estimate given by second party is unreasonable, the engineer may order the variation & make a change to the contract price which shall be base on engineer’s own forecast of the effects of the variation on the contractor’s costs.

c) The second party shall not entitled to additional payment for cost which could have been avoided by giving early warning.

21) Securities

The Performance Security/Security Deposit can be released on completion of the work against the bank guarantee of equal amount for the period of 12 months.

22) Termination

a) The Employer may terminate the contract if the other party causes a fundamental breach of the contract.

b) Fundamental breach of contract include, but shall not be limited to the following


i. The contractor has stopped the work for 7 days & stoppage has not been authorized by the engineer.

ii. The contractor has become bankrupt or goes into liquidation other than for a reconstruction or amalgamation;

iii. The engineer gives notice that failure to correct a particular defect is a fundamental branch of contact & the contractor fails to correct it within a reasonable period of time determined by the engineer.

iv. The contractor does not maintain proper safety & security at the site. Notwithstanding the above, the Employer may term the contract for convenience. If the contract is terminated the contractor shall stop work immediately, make the site safe & secure & leave the site as soon as reasonably possible.

23) Payment upon Termination

a) If the contractor is terminated because of a fundamental breach of contract by the contractor, the engineer shall issue a certificate for the value of the work done less advance payment received up to the date of the issue of the certificate, less than other recoveries due in terms of the contract, less taxes due to be deducted at sources as per applicable law.

b) If the contract is terminated at the Employer‘s convenience, the engineer / consultant shall issue a certificate for the value of the work done, the responsible cost of removal of equipment, repatriation of the contractor‘s personal employed solely on the works & the contractor’s costs of protecting & securing the work & less advance payments received up to the date of the certificate, less other recoveries due in terms of the contract & less taxes due to be deducted at source as per applicable law.

24) Dispute settlement

If over the works, any dispute arises between the two parties, relating to any aspects of this Agreement, the parties shall first attempt to settle the dispute through mutual & amicable discussions.

In the event of agreement not being reached, the matter will be referred for arbitration by a sole Arbitrator not below the level of retired Superintending Engineer, PWD to be appointed by the first party. The Arbitration will be conducted in accordance with the Arbitration & Conciliation Act 1996. the decision of the Arbitrator shall be final & binding on both the parties.


The Tender: Price Bid (To be completed by the contractor)

Description of the works: ROOF TREATMENT OF HOSTELS Ref: BIT Mesra GPE00019 Dt.30-04-2016 To: Birla Institute of Technology, Mesra, Ranchi Subject: ROOF TREATMENT OF HOSTELS. Reference: Letter No.__________________ dated_______________from____________ Sir, We offer to execute the works described in your letter referred to above in accordance with the Conditions of contract enclosed therewith at a total contract price of (Including all duties & taxes) Rs.**________________________________________________________(In figures) Rs. ________________________________________________________ (In words) This tender and your written acceptance of it shall constitute a binding contract between us. We understand & accept that you are not bound to accept the lowest tender you receive. We hereby confirm that this tender is valid for 45 days. Yours faithfully, Authorized Signature: Date :___________________ Name & Title of Signatory :_________________________________________________ Name :_________________________________________________ Address :_________________________________________________


SECTION – C SPECIAL CONDITIONS OF CONTRACT (SCC)

1) The Purchaser is:

THE VICE-CHANCELLOR BIRLA INSTITUTE OF TECHNOLOGY, MESRA

RANCHI-835 215 (JHARKHAND) – INDIA

2) The Final Destination is: BIRLA INSTITUTE OF TECHNOLOGY, MESRA

RANCHI-835 215 (JHARKHAND) - INDIA

3) Validity of Warranty: 7 Years and above. Warranty Period to be clearly specified by the Vendor.

4) Sufficiency of Tender:

a. The tender drawings and all data / information as furnished herein or inspected and /or collected by the tenderer for the purpose of the work should be properly assessed, interpolated or utilised in his offer at his own responsibility and BIT Mesra does not guarantee sufficiency or adequacy of the data / information so supplied to him or collected or understood by the tenderer.

b. The Contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the works and of the rates stated in the priced Bill of Quantities and the rates shall cover all his obligations under the contract and all matters and things necessary for the proper construction, completion, commissioning and maintenance of the work.

c. In case rate of particular item is printed erroneously in B.O.Q., the rate stated in the schedule of rates will prevail over the rate misprinted in B.O.Q.

5) Responsibility of the Contractor for methodology of works:

a. The Contractor shall be solely responsible for the methodology and detailed working for the whole of the works, keeping in mind the site conditions and shall supply to the Engineer such particulars thereof as he may require from time to time.

b. The Contractor shall submit within the time stipulated by the Engineer in writing, the details of actual methods that would be adopted by the Contractor for the execution of each item of the work supported by necessary details.

c. Approval , for the Drawings and sketches, if necessary including those of the plant and machinery that would be used, their locations, arrangements for conveying and handling materials etc., should be obtained from the Engineer well in advance for starting each item of work. The Engineer reserves the right to suggest modifications or make concrete changes in the methods proposed by the Contractor whether accepted previously or not at any stage of the work, to obtain the desired accuracy, quality and progress of the work, which will be final and binding on the Contractor.

6) Quality Control:

Quality control is an essential part in the construction of and must be based on proper objective and qualitative measurement. The Contractor will have the full responsibility for


quality control and delivering the acceptable quality in the field. Regular appraisal of the quality control to the Engineer should be made for effecting improvements in the construction techniques to ensure satisfactory quality of work.

7) Setting out of work and initial measurements:

The Engineer shall provide the initial reference and Bench Mark for the setting out of work. It will be the contractor’s responsibility to set out the work accurately and get them checked by the Engineer. The Contractor shall provide at his own expense all necessary instruments, staff and labour for the checking of the survey. The Contractor shall be responsible for the true setting out of the work and for the correctness of all dimensions, levels, lines, positions and alignment. Any error in any part of the works shall be rectified by the Contractor at his own cost. The Contractor would set up inspection facilities at Site at his own cost.

8) Method of Measurement:

The Contractor shall be paid on actual measurement of the finished work on the basis of his quoted rates in the priced bill of quantities. It is to be clearly understood that this not a lump sum tender.

9) Codes and Standards:

All works under this specification will be executed according to the spirit of this technical specification. Whenever the details are not specifically covered in the Specifications, relevant provisions in the latest revision and / or replacements of the Indian Road Congress (IRC) / Indian Standard (IS) Specifications and International Code of Practice will be followed. The Contractor shall have to procure copies of such codes/standards for ready reference of his own Technical personnel as well as the BIT Mesra’s Engineers at site at his own cost and without any additional reimbursement.

10) Materials & Workmanship:

All materials, unless otherwise mentioned, shall have to be procured by the successful tenderer and supplied for incorporation in the permanent and temporary works or elsewhere as required, all at his own cost, superintendence and management. All materials and workmanship shall be the best if the respective kinds described in the contract and in accordance with the Engineer’s instructions and shall be subjected from time to time to such tests as the engineer may direct at the place of manufacture or fabrication or on the site or at all or any of such places, including any approved testing laboratory.

11) Safety:

The contractor shall follow all safety precautions for prevention of injury or accidents and safeguarding human lives and property. Dock safety regulations shall be strictly observed and safety officers of the BIT Mesra accorded all facilities for inspection of the Works, Plants & Equipments etc, whenever so required. The contractor shall further comply with any instruction issued by the Engineer in respect of safety, which may relate to temporary or permanent works, working of tools, plants & equipments, means of access or any other aspect. The contractor shall provide all necessary first aid measures, rescue and life saving equipment, etc in proper condition, which shall be readily available for use at all times. The


contractor shall adopt all the above safety measures at his own cost. The Contractor shall provide lights and signals at his own cost.

12) Programme and Progress:

The contractor shall submit a detailed programme of work within 7 [seven] days from the date of Work Order showing the commencement, duration and completion time of all major items of work including procurement of all materials etc,. The sequence of work shown in the programme must be practicable and compatible with technical specifications and conditions prevailing at site. The contractor shall maintain the progress of work as per the approved programme. In case of any slippage of programme the engineer may require the contractor to augment the input of plant, equipment, labour of any item as he may deem fit. The contractor shall comply with the engineer’s directive in this regard, without any extra charge whatsoever. In case of delays caused due to conditions or circumstances beyond the control of the contractor, the delays must individually be informed to the Engineer forthwith in writing and his acceptance in writing obtained.

13) Temporary Works:

The successful tenderer shall allow for providing labour and materials for the construction and removal of all temporary works, e.g. site office, site store, scaffolding, fencing lighting; watching, tube well and pipe lines etc. required for constructional purpose as well as for drinking water purpose of contractor’s men, water supply, vats, platform, etc. as may be necessary for the successful execution, completion and maintenance of works without any extra cost to the BIT Mesra and the rates should be quoted accordingly. No rent shall, however, be charged to the contractor for construction/erection of such temporary sheds and structures.

14) Protection of existing services:

The contractor must pay full attention to the fact that the existing service facilities for users are not distributed at any time due to storing of materials and rubbish and take every precaution to keep the entrance passage clear if the same are being used by the labourers.

The contractor shall be held liable for all damage and interference to the existing service, caused by him in execution of works. Should any damage be done to the existing services, in general, the contractor shall make good the same and any further work considered necessary by the Engineer’s representative without any delay otherwise the cost of such repairing shall be recovered for his running bill for which Engineer’s decision shall be final and binding.

15) Cleaning during execution and after completion:

On completion of the works the contractor shall reinstate and make good at his own expense any property or land which might have been disturbed and/or damaged by his works. He should also clean the site as required during execution and fully clear the site after completion of all the works.

The contractor shall forward any usable materials found during the course of construction at the work site or its vicinity to BIT Mesra stores/yards, dispose of the debris/dismantled unserviceable materials beyond the Campus area all at his own expenses by his own transport and labour and clean out all part of the work and leave everything clean and tidy to the entire satisfaction of the Engineer.


16) Contractor to execute Contract Agreement:

The contractor after acceptance of his tender, shall be required to enter into and execute a Contract Agreement together with such modifications as may be necessary within one month from the date of placement of the order.

The contractor shall also comply with the requirements of Security Deposit for the due fulfillment of the contract.

17) Defect Liability Period:

The defect liability period for the work is 1 (One) Year from the date of completion. During this period, if any defect arises the contractor is bound to repair the same or take any other action as directed by the Engineer including replacement of the defective portion and redoing the same at his own cost within 7 days in case of repairing and 21 days in case of replacement and re-doing from receipt of such instruction failing which the work may be done by the BIT Mesra by some other agencies and the cost of which will be recovered from the security deposit or any other dues of the contractor.

18) Dewatering:

If water is met due to seepage, subsoil water, rain or other causes, it shall be removed by the contractor by suitable diversions, pumping or bailing out and the excavated and prepared surfaces of each layer shall be kept dry as directed by the Engineer. No extra payment will be made for such dewatering.


SECTION – D

SPECIFICATIONS, ALLIED TECHNICAL DETAILS AND SCOPE OF SUPPLY

Brief Description: ROOF TREATMENT OF HOSTEL No - 1 to 7 BY FOLLOWING METHODS:

1. Method 1- By using APP MODIFIED BITMEN BASED MEMBRANES FOR WATERPROOFING

2. Method 2- By using Single component , cold applied , elastomeric waterproofing membrane coating

3. Method 3 - Using Pure Acrylic Polymer, white elastomeric UV and Heat reflecting coating, Polyurethane modified Bitumen) & NON WOVEN FIBER.

Scope of Work

Unless otherwise specified, the work to be provided for by the contractor shall include but not be limited to the following:-

a. Making temporary ladders with bamboo / ballahs for accessing the roofs of all the buildings from the 2nd floor stair landing and to provide external temporary scaffolding with lifting arrangement (by pulley etc) for lifting of materials, if required . This item shall not be separately payable and the quoted rate shall be deemed to be inclusive of the same.

b. Cleaning and sweeping the roof surface of all the buildings, taking out damaged tarfelt from the roof area including cleaning the exposed surface properly as specified in the BOQ.

c. Correcting the slope of the existing roof surface with 1:2:4 nominal mix concrete as directed.

d. Providing and laying APP modified BITMEN BASED prefabricated water proofing membrane, By using Single component, cold applied , elastomeric waterproofing membrane coating, By Using Pure Acrylic Polymer, white elastomeric UV and Heat reflecting coating, Polyurethane modified Bitumen) & NON WOVEN FIBER as detailed in the BOQ item.

e. All other appurtenant works, additional or varied works which may thereafter be required for successful execution of the work.

f. All other works as described and set forth in Bill of Quantities, Special Conditions of Special Conditions of Contract, Technical Specification of works, Specification for materials & workmanship and as per direction and up to satisfaction of the Engineer.

g. Provide all materials, supervision, services, scaffolding, shoring, strutting, form work, reinforcements, vibrators, other tools and plants, transportation, water supply, temporary drainage, dewatering of surface, necessary approaches, temporary fencing and temporary lighting as required for safety and work purposes etc.

h. To exercise rigid quality control in execution of the work and to carry out sampling, testing, and furnishing the test results to the Engineer for the quality of construction materials and the quality of the work done.

i. The contractor shall carry out the work in such a way so that normal day to day activities are not affected for which no such extra payment will be allowed.


BILL OF QUANTITIES

Total area for Roof Treatment: 90,000 sq.ft. Waterproofing for Construction/Expansion Joint over Roof: 2,700 rft

Method 1- By using APP MODIFIED BITMEN BASED MEMBRANES FOR WATERPROOFING Sl.No. Item Description Unit Rate Amount 1 Surface Preparation

All surfaces to be waterproofed should be sound, clean and dry and free of any laitance, grease and oil, dirt and other loose materials . The prepared surface should be dry and free of dust, oil and other contaminants. All protrusions to be removed to level the surface. Algae and fungi must be removed. After treatment leave for 2-3 hrs and then wash down thoroughly with clean water and allow to dry completely. Repairing of Crack by 'V' grove cutting and filling with polymer motor by using Dr. Fixit URP or equivalent and cement as per the manufacture specification. Priming Priming shall be carried out using Dr. Fixit Torchshield Primer or equivalent oil based primer as per the specifications. APP MODIFIED BITMEN BASED MEMBRANES FOR WATERPROOFING Providing and laying APP Membaren with per fabricated 5 layer , 3mm thick waterpfoofing Dr. Fixit Torchshield P 3160 membranes (or equivalent) are applied by torch-on application using a standard roofer’s torch. The membranes should be heated carefully ensuring the PE film on the underside is completely removed as work proceeds and to ensure adequate adhesion to the substrate. All laps should be properly secured in its lap joints, during application ensuring that a continuous 5 mm bead of bitumen is extruded from all laps. Side laps must follow the manufactured mineral free selvedge. In any case, side laps should be a minimum of 100mm, with end laps of a minimum of 150 mm, when not using the granule-free roll end.Technical Information PROPERTIES TYPICAL VALUES TEST METHOD Roll size 10 M X 1 M EN-1848 Thickness 3 mm / 4 mm UEAtc M.O.A.T.30 Unit weight kg/sq.m. 3.6 – 4.6 UEAtc M.O.A.T.30 Elongation at break L-45%, T-80% (Max) EN-12311-1 Tensile Strength (N/5cm) L – 700, T-450 EN-12311-1 Tear Strength L– 300 N, T-250 N ASTM D-5147

Sq.FT.


Cold Flexibility (Up to -2oC) No Crack EN - 1109 Softening Point (oC) ≥150 EN - 1110 Water absorption 0.15 D 5147 Water Impermeability Impermeable EN-1928 LAP Joint Strength L -700 T- 450 EN-12311 Resistance to Water pressure (5 bar/50M) No leakage UEAtc M. O. A. T. 30 Heat resistance (120oC) No flow UEAtc M. O. A. T. 30 Loss of chips Max. 10 gm UNI EN 12039

2 Waterproofing for Construction/Expansion Joint over Roof

RFT


Method 2- By using Single component, cold applied , elastomeric waterproofing membrane coating Sl.No. Item Description Unit Rate Amount 1 Surface Preparation

All surfaces to be waterproofed should be sound, clean and dry and free of any laitance, grease and oil, dirt and other loose materials . The preparted surface should be dry and free of dust, oil and other contaminants. All protrusions to be removed to level the surface. Algae and fungi must be removed. After treatment leave for 2-3 hrs and then wash down thoroughly with clean water and allow to dry completely. Reparing of Crack by 'V' grove cutting and filling with polymer motor by using Dr. Fixit URP (or equivalent) and cement as per the manufacture specification. Priming Priming shall be carried out using Dr. Fixit Torchshield Primer or equivalent as per the specifications and allowed to dry for 6-8hrs. Alternatively this should be done using a 1:1 mixture of Dr. Fixit Flexicoat PU (or equivalent) with nitration grade moisture free solvents such as toluene / Xylene or mineral turpentine Coating By using Single component , cold applied , elastomeric waterproofing membrane coating Apply two coats where each coat is perpendicular to each other of Dr. Fixit Flexicoat PU or by equivalent confirming to meets the requirements of ASTM C836-84. complete in all respect and as per manufacture spcification. Technical Information- PRO PERTIE S SPECI FICATION RE SULT S Tack free time @ 27° c 15 hrs Time to full cure @ 27° c 72 hrs(1.3mm) Viscosity (Brookefield) 60 to 90 PS % Solids 77 ± 2 Specific Gravity 1.11 to 1.18

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Typical membrane properties : (28 days curing) Elongation ASTM D 412 >600 % Tensile strength ASTM D 412 1.5 n / mm2 Modulus at 100 % elongation ASTM D 412 0.62 mm2 Recovery from 200 % ASTM D 412 95 % Shore A hardness ASTM D 412 30 Accelerated weathering No alteration in properties Stability at 70° c No melting/flowing No peeling observed


RFT

Method 3- Using Pure Acrylic Polymer, white elastomeric UV and Heat reflecting coating, Polyurethane modified Bitumen & non woven fiber Sl.No. Item Description Unit Rate Amount 1 WATERPROOFING TREATMENT AT TERRACE AREA USING

DEUCRETE (Pure Acrylic Polymer), DEUPROOF SP (white elastomeric UV and Heat reflecting coating) DEUPROOF PU (Polyurethane modified Bitumen) or equivalent make & NON WOVEN FIBER. Surface Preparation & Waterproofing Treatment 1. Making surface free from all dust debris, corrosion, oil and other loose material, and cleaning the surface. 2. Filling of all joints & cracks opening up in “V’ and filling with Crack Filler at wall to floor intersections, a concave coving shall be made with 1:2:4 PCC admixed with water proofing material. 3. Applying 1st primer coat using DEUCRETE, an acrylic modified cementitious based waterproof coating of M/s Dubai Adhesive Material Factory LLC [1Part Deucrete: 1.5-2 Parts Cement], over the prepared surface. 4. Applying 2nd coat of highly flexible Liquid Membrane DEUPROOF PU of M/s Dubai Adhesive Material Factory LLC in the ratio (1Kg DEUPROOF PU: 200 ml Water). 5. Laying Non Woven Fiber over the 2nd coat of DEUPROOF PU, while wet. Applying 3rd coat of highly flexible Liquid Membrane DEUPROOF PU of M/s Dubai Adhesive Material Factory LLC in the ratio (1Kg

Sq.FT.


DEUPROOF PU: 200 ml Water) over the fiber layer embedding. 6. Applying 4th coat of highly flexible Liquid Membrane DEUPROOF SP (White elastomeric Coating) of M/s Dubai Adhesive Material Factory LLC in the ratio (1Kg DEUPROOF SP: 200 ml Water). 7. Applying 5th and final coat of highly flexible elastomeric UV and heat reflecting Liquid Membrane DEUPROOF SP (White


RFT

* Vendors may quote for either or all of the above mentioned methods.

Note: - Applicable Duties & Taxes to be shown separately and clearly.

Total Contract value: -- Rs.__________________/-

(In words: Rupees______________________________________________

_________________________________) Inclusive of all Taxes and duties.

BIRLA INSTITUTE OF TECHNOLOGY, Mesra, … 1 Contractors Seal & Signatureof 23 NOTICE INVITING OFFERS...

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