BIN-ITPD-2600 04c User Reference Manual Accounts Payables v0

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USER TRAINING MANUALSSUB-SECTION:

PROJECT BIN-2100: SAP ECC – URC HONGKONG

TABLE OF CONTENTS:

1. Account Payables – Manual Posting2. Account Payables – via Automated Payment run

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NON DISCLOSURE STATEMENT

This document is a confidential property of JG Summit Group. The recipient of this document expressly agrees not to disclose the information contained herein, to any person outside the group. No part of this document may be reproduced or copied, in whole or in part, or use any of its content, without written permission from JG Summit Group.

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1. Accounts Payable 11.1. Accounts Payable – manual posting1.1.1. Detail Topic

Purpose of this is to train users to record manual payment of Accounts Payables in SAP

Menu Path

Transaction Code: F-53 Path:

Screen

The user will fill out the input fields similar with what was shown below:

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2. Accounts Payable 12.1. Accounts Payable – via Automated Payment run2.1.1. Detail Topic

Purpose of this is to train users to record automated payment of Accounts Payables in SAP

Menu Path

Transaction Code: F110 Path:

Screen

The user will fill out the input fields similar with what was shown below:

Payment run

The Banking team will take responsibility to perform the daily payment run for URCI HONGKONG.

Here the analyst will receive the payable vouchers from Invoice Processors of Finance department. Example of a payable voucher is attached below:

The Banking analyst will first ensure that the payable voucher is properly reviewed & approved by SAP role ZFIS_ACCTGMGR. Once the signature is found, the banking analyst is now ready to perform the steps for payment run.

Log-on to SAP and pull up transaction code F110. Hit Enter. Follow the succeeding steps listed below in order to perform the payment run.

Automatic Payment run

1. Enter run date:

2. Enter Identification code: Use five-digit numeric characters to indicate date of execution plus batch #.

Example: 08 August; 02 day; A batch # = 0802A

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A. Parameter tab:

1. Enter company code: 2600

2. Enter payment method: as applicable, selection found in SAP

3. Enter date: Next payment run. Due date plus one day

4, Enter Vendor code: Found on the payables voucher

Hit enter.

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B. Additional tab:

1. Tick on due date

2. Tick on payment method selection

3. Tick on line items for payment documents

4. Enter Vendor code:

Hit enter and save.

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C. Status tab:

1. Hit on proposal

2. Select start immediately

Hit enter.

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3. Click status button to refresh

4. Ensure payment proposal has been created

5. Hit Display payment proposal button

6. Review the details of the entry to be created

7. Hit Edit payment proposal if you want to make changes

Changes that the banking analyst can do are the following:

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Payment block to prevent including an item from being paid

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Reallocation. Change of payment method

Change of house bank to be used for payment

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Use of deal rates for foreign transactions

Below are the steps on how to use the deal rate, use transaction code TCURMNT - Maintain Exchange Rates

Change View "Currency Exchange Rates": Overview

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Hit save & close.

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8. Hit payment run button

9. Tick mark on Start immediately

Hit enter.

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10. Click status button to refresh

11. Ensure that there is result shown

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Example: Posting orders: 2 generated, 2 completed

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Hit close

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Print Payment Voucher

Enter transaction code ZFICV_H on the command field of SAP screen. Supply the required parameters & hit execute or F8. You should be able to produce print outs of check voucher similar with that attached below:

Check Voucher parameters:

1. Enter company code: 2600

2. Enter Fiscal Year:

3. Enter Payment method:

4. Enter Document type:

5. Enter Document #:

Hit execute of F8.

The check voucher must be submitted to SAP role ZFIS_TREASMGR for proper review & approval before running the payment file which interfaces with the bank’s online payment facility.

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Greenlight checkpoint:

What: Payment run

When: Daily

Prerequisite: Properly accomplished, reviewed & approved Payable Vouchers; daily check against available cash balance

Where: SAP

Who: SAP role ZFIS_TREASPVR; ZFIS_TREAASST_BNKCTRL; ZFIS_TREASMGR

Why: To ensure complete, accurate & timely settlement of Accounts payable balances.

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BIN-ITPD-2600 04c User Reference Manual Accounts Payables v0

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Transcript of BIN-ITPD-2600 04c User Reference Manual Accounts Payables v0