BIFM North Region "Asset Management" seminar, June 2017

North Region:

“Asset Management & evidence based

condition tracking & compliance”

Mark Whittaker

Chair, BIFM North

2 | 2017 Manchester Metropolitan University

Welcome & Thanks


Twitter Today’s event:

#BIFMKLE @Whitbags @BIFM_North @ManMetUni @Fm_addsvalue @IBM


Future Events:

www.bifm.org.uk/bifm/groups/regions/north


BIFM North Region Ball – 6 July 2017

Can you help in 2018?


2017 North Region Charity Partner

There are 850,000 people with dementia in the UK and the number is set to rise to 1 million by 2021. Two thirds of the cost of dementia is paid by people with dementia and their families. 25,000 will develop dementia this year, that’s one every three minutes.


Future BIFM North Events

Today’s Event


Asset Strategy?


Introduction to today’s speakers


Further reading

BIFM North West 29th June 2017

Asset Management & Life Cycle Costing Sam Radziejowski Strategic Asset Manager

Introduction

1. The University

2. Strategic Asset Management at Man Met

3. Asset Management Challenges

4. Embedding Life Cycle Costing in the Investment Programme

5. The Vision

The University

• £300m Turnover

• c30,000 Students

• c4,000 Staff

• 62 Buildings

• 6 Grade II listed

• 292,000 m2 / 3,143,061 sqft

• 99% academic estate freehold

• 5,000+ Student Beds

• £350m CapEx 2006 – 2015

• £340m CapEx 2017 – 2022

Corporate Landlord Estate Strategy 2017-2027

Estate Masterplan Investment Programme 2017-2022

Property Management

Leases Licences

Business Rates Council Tax Acquisitions

Disposals Planning Applications Property Valuations

Asset Management

Investment Business Cases Investment Programmes Building Life-Cycle Costs

Building Information (BIM) PPM Scheduling (SFG20)

Property Registers Room Registers Asset Registers

Space Management

Space Charging Room Utilisation Space Allocation

Options Appraisal Space Planning

Learning Spaces Design

Strategic Asset Management at Man Met

Asset Management

Investment Business Cases Investment Programmes Building Life-Cycle Costs

Building Information (BIM) PPM Scheduling (SFG20)

Property Registers Room Registers Asset Registers

Asset Management Challenges..

System integration is relentless…

The asset register mountain…

CAPTURING DEFINING

Estates Directorate?

Vs

Finance & Legal Services?

Vs

Faculty Technical Services

Clear Roles & Responsibilities

+

Common Standards & Processes

+

Volume of Assets

+

Effective Systems

Numerous but integrated standards…

NBS

Unified

Classification

System for UK

Construction

Sector

CIBSE

Best practice

design principles,

guidance and

statutory

obligations

RICS

Integrates

construction and

operation costs

BESA

Standardised

maintenance

routine schedules

What exactly is BIM maturity??

• On the basis we all

understand BIM!....

• Currently BIM

maturity Level 1.5….

• Aspiration to reach

BIM maturity Level

2…

• Not out of reach..

• Level 2 firmly

embedded on

completion of 5 Year

Investment

Programme….

Ok so how do we get there??

£340m 5-Year Investment Programme

Employer

Information

Requirements

(EIR)

Asset

Information

Requirements

(AIR)

Organisation

Information

Requirements

(OIR)

BIM

Execution

Plan

(BEP)

Construction

Industry Council

(CIC) BIM

Protocols

BIM

Supplier

Capability

Assessment

Foundations Implementation

Training

and

Awareness

Processes

and

Procedures

Internal

and External

Capability

PAS

1192

Standards

Continual

Feedback Loop

Systems

Infrastructure

Sufficient

CapEx / OpEx

Funding

Clear Project

Specification

and Brief

Embedding Lifecycle Costing in the Investment Programme

So what are the benefits?

FINANCIAL PLANNING

SUSTAINABILITY STAKEHOLDER ENGAGEMENT

Sustainability

BREEAM

Elemental Costs

RIBA 2

Two Credits

BREEAM

Component Costs

RIBA 4

One Credit

BREEAM

Capital Cost Reporting

One Credit

BREEAM 4 Credits On the road to

Excellent..

Outline

Business

Case

OBC

Full

Business

Case

FBC

Internal

BCIS - RICS

Online Tool

External

LCC

Consultant

Elemental +

Component Costs

Internal

Cost Certainty i.e.

contracts &

resources

in place

Financial Planning

Academic

Vision Bingo!

Transfer that cash…

Critical feedback loop to

stakeholders during stage

sign-off

Measured impact of value

engineering to LCC analysis

Stakeholder Engagement

Current example – BCIS Online

Space

Manageme

nt

Room

Usage

Equipment

Usage

Building

Usage

Anonymised

Wi-Fi Data

Building Entrance

Sensors

Workspace

Booking System

Workspace

Occupancy Sensors

Desktop

PC Login Data Faculty

Assets Usage

Data

Teaching/Meeting Room

Booking System

Teaching/Meeting Room

Occupancy Sensors

The Vision – Space Management

Asset

Management

System

Asset

Data

Pressure

Temperature

Surveys Periodic

Condition Survey

Air Quality

Equipment Electrical

Condition

Management

System

Building

Management

System

Intelligent

Controls

Mechanical

The Vision – Asset Management

Asset

Manageme

nt

Utility

Usage

Time Workforce

Management

System

Smart

Meters

Man-Hours

Gas Electric Water

Cleaning Utilities

Operational

Costs

Real Estate

Management

System

Maintenance

The Vision – Property Management

Property

Manageme

nt

Questions?

Mark Griffiths (CBIFM),

Regional Director

Bouygues E & S FM UK Ltd

The ART of Asset Management

#FACMAN

The ART of asset management – my background

> Asset Management Surveying Practice GPG Peer Reviewer

> Regional Director for Bouygues Energy & Services FM division

> Have been focused on asset management for over 15 years now

> Have specific interests in Risk & People Management, Innovation, Customer Service & Life Cycle strategy

The ART of asset management WHY IS ASSET MANAGEMENT IMPORTANT TO FM? > FM’s are the GUARDIANS of an organisation’s buildings and are responsible for maintaining the value of all its assets

> How can we manage assets if we don’t know what we have? FM’s must have a clear understanding of the services, systems and assets they manage.

> Historically, poor mobilisation and data transfer during new build can result in inefficient PPM’s, asset performance and non compliance

The ART of asset management what do I need?

Information has been provided, what next?

Are the services being managed effectively?

The ART of asset management

> CAFM systems and asset collection applications are powerful tools for FM’s, we have the technology, lets maximise the functionality!

> BIM / IoT will bring new challenges, are our systems ready?

> S.W.O.T Analysis – FM industry and Asset Management

> Exciting times to get involved

The ART of asset management What is good Practice?

> FM’s will in the future be assessed on capabilities to analyse, use and maintain asset data knowledge & information

> This GPG guides provides FM’s with the Know How to start the process to obtain a Quality, Fit for Purpose Asset Database

The ART of asset management

> Practical help & support for planning, designing, collecting, managing and maintaining asset data information

> FM is facing a serious challenge of getting up to speed with BIM / IoT & embracing good Asset Management practice

The ART of asset management What's in it for me?

It Provides more meaningful data

> Improves financial control

> Lets you manage risks more effectively

> Provides measurable levels of compliance

> Enhances reputation to stakeholders

> Gives you a strategic voice

The ART of asset management What Have FM’s done for us?

To be more strategic we need to influence our stakeholders…

The ART of asset management is good asset management important?

Good asset management allows FM’s to focus on the important things such as strategic goals ie;

> Realising the value of their assets & expressing this to our stakeholders

> Balancing costs, opportunities and risks against performance levels

> Providing measurable outcomes

> Helping us all plan for the future (ie. mandated BIM, IoT)

> One of the primary tools of the future and now is CAFM

The ART of asset management & CAFM

An integrated CAFM is a window to your asset management world it gives you;

> An operational tool

> A consistent approach

> Future changes to assets are controlled

http://www.bifm.org.uk/bifm/knowledge/resources/BIM/operationalreadiness

The ART of Asset Management – the output

After developing a robust asset management strategy you have;

> Clear Asset Management objectives

> Specific and detailed Asset Management plans

> Good quality, accurate data

>All of this knowledge helps us engage FM at a strategic level in organisations

Strategic FM – an Art Form

> By being strategic we can paint a picture for our stakeholders, this allows us to report in an;

> Accurate

> Relevant &

> Timely – manner

Remember with all this data, you have Knowledge and Information, both of which are POWERFUL

Mark Griffiths,

Regional Director

Bouygues E & S FM UK Ltd

Thank you

#BIFMWEBINARS #FACMAN

@Fm_addsvalue @BouyguesESUK

EAM / IWMS & Statutory

Compliance

June 2017

Cyrus Sorab – UKI Technical Sales Lead – WIoT Asset & Facilities Management

Compliance is not simple…. EAM/IWMS solutions can help simplify things.

Visibility, Control & Automation

PM Work

Freq. / Measurement

/ Sequence

Asset /

Location /

Route

Measurement /

CBM

Schedule / Dispatch

Work

Job Card

PM

Forecast

Execute Work

Service Level

Agreement

Corrective /

Reactive Work

• System of Control

• System of Record

• Key Performance Ind.

• MI / BI

• Asset Health Score

• Predictive Asset Mgmt.

• Auditable work execution

• Continuous Improvement

Hybrid Maintenance Regime

EAM – Blend regimes to efficiently meet strategic objectives

Reliability Centred Maintenance

Run to

Failure

Condition

Based

Maintenance

Preventative

Maintenance

Predictive

Maintenance

Prescriptive

Maintenance

Corporate Strategy / ISO 55000

Business Drivers / Objectives

Hybrid Maintenance Regime

EAM – Capability Alignment to Maintenance Regime

Cognitive Computing

Run to

Failure

Condition

Based

Maintenance

Preventative

Maintenance

Predictive

Maintenance

Prescriptive

Maintenance

Internet of Things

Work & Asset Management

Predictive Analytics

Decision Support

Demo – Maximo Asset Health Insights

Demo time…….

BIFM North Region "Asset Management" seminar, June 2017

Business

Transcript of BIFM North Region "Asset Management" seminar, June 2017