BIDDING DOCUMENT Purchase Machinery

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GOVERNMENT OF PAKISTAN MINISTRY OF INFORMATION AND BROADCASTING ■k-k-k-k BIDDING DOCUMENT Purchase of Plant and Machinery (Cameras, Lens, Batteries, Studio Lights, etc.) for Digital Media Wing, Ministry of Information and Broadcasting Financial year 2020-21 Room No. 4153, 4th Floor, Cabinet Block, Islamabad 2

Transcript of BIDDING DOCUMENT Purchase Machinery

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GOVERNMENT OF PAKISTAN

MINISTRY OF INFORMATION AND BROADCASTING■k-k-k-k

BIDDING DOCUMENT

Purchase of Plant and Machinery

(Cameras, Lens, Batteries, Studio Lights, etc.)for

Digital Media Wing,Ministry of Information and Broadcasting

Financial year 2020-21

Room No. 4153, 4th Floor, Cabinet Block, Islamabad

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INTRODUCTION1.Ministry of Information and Broadcasting, Islamabad is intends to purchase Plant and Machinery items during the current financial year 2020-21.

2. CONTRACT.Contract means agreement between the parties i.e. the purchaser M/o Information and Broadcasting, Islamabad and the Manufacturer/ authorized Supplier/ authorized Agent (accepted for the purpose).

DETAILS OF ITEMS:The detail of items to be purchased is as under:

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QuantityDetailsEquipmentS. NoSony Alpha A7iii Mirrorless Camera Body Only or equivalent 21 CameraSigma 24-70 mm f 2.8 DG OS HSM art Lens for Sony Mount or equivalent 22

Lenses Sony FE 50 mm fl.8 or equivalent 13Sony FE 85 mm fl.8 or equivalent 14

2Batteries sony fz-100 or equivalent5Youngnou y900 Video led light with batteries and charger or equivalent 4Studio Lights6Kingjoy VT-2500 Tripod for DSLR Camera or equivalent

72Tripod

Zyun Crane 2 with follow focus or equivalent 1Gimbal8Zoom H4n Pro or equivalent 19

Microphone Boya BY-WM8 Pro K2 or equivalent______Rode Reporter Handheld Mic or equivalent

210111

DJI Mavic Air 2 Combo or equivalent 112 DroneLowepro Pro Runner 350aw or equivalent 2Back Pack13XIR to 3.5mm Jack, Hdmi To Vga, Hdmi to mini Hdmi, Hdmi, Hdmi male to female, 3.5mm jack extender cable or equivalent 2Cables14Camelion 2700mah rechargable cell, with charger, 8 cell or 2 charger or equivalent 2Lithium Batteries15Anker Sound Core Vortex or equivalent 7Headphones16Logitech Z313 or equivalent 2Speakers17Sandisk/WD Portable External Hard drive - 2 TB or equivalent

External Hard Drive 518

Sandisk 64GB/95MBPS SD Card or equivalent 219 Memory CardSandisk 32GB/95MBPS SD Card or equivalent 420Transcend USB 3.1 Gen 1 Multifunctional Card Reader 3Card Reader21

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RECEIPTS AND OPENING OF BIDS4.

a) Sealed bids should reach this Office not later than 30-10-2020 by 11.00 hours and will be opened on the same day at 11.30 hours in the presence of the bidders or their authorized representatives.

b) The Bid shall comprise the single sealed cover/envelop marked as “Bid for supply of Plant and Machinery” under single stage-one envelope bidding procedure of Public Procurement Rules, 2004.

c) Companies/Firms having sales tax registration and valid tax numbers and borne on Active Taxpayers List (ATL) of FBR are eligible for submission of tenders.

d) No bidding documents will be issued on the day of the opening of bids

5. RATESa) Bidders should quote their rates in Pak. Rupees inclusive of Government

Taxes (where applicable). Sales Tax may be shown separately. No cutting/amendment in the rates will be accepted. The rates will be valid during the Financial Year 2020-21 and after acceptance no increase will be allowed.

b) Number of items will be increased or decreased according to actual requirement and available budget with the Ministry.

c) Further the plant and machinery items are frequently available in local market for more than one dealers etc.

6. EARNEST MONEYBids may also accompanied by a call deposit of 5% of total bid value as earnest money in favor of D.D.O. M/o Information and Broadcasting, Islamabad.RIGHT RESERVEDThe Ministry of Information and Broadcasting reserves the right to accept/reject any or all the bids according to the PPRA Rules-2004.

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8. DISQUALIFICATIONOffers are liable to be rejected if found any deviation of the instructions/requirements as depicted in the bid documents i.e.a) Bid submitted without earnest money (Call despite)b) Offers received after specified date & time.c) Offers received without Income Tax certificate duly endorsed with NTN

and copy of Sale Tax Registration and requirements noted in para -13 below.

9. EVALUATIONAll the bids submitted would be evaluated by the Purchase Committee Criteria and evaluation will be assessed from bidder’s experience, reputation and compliance to the specifications, commitment and comprehensive statement of expenditure for current year 2020-21 based on quantities mentioned in the bids documents.

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EVALUATION FOR PRE-QUALIFICATION OF FIRMS

FIRM NAME

DESCRIPTION OF SERVICE/CONTRACT ETC:TOTAL: 50 MARKS

TICK THE APPROPRIATE

REMARKSSR. CRITERIA MARKSNO.1. Experience

-10 YEARS 10Attach therequisitedocuments

-05 YEARS 0806-02 YEARS

-01 YEARS 022. HUMAN RESOURCE (TECHNICAL/NON-TECHNICAL)

-10 Names, designations, contact numbers

10-08 08-05 05

etc. on separate sheet

-03 03

3. OVERALL FINANC AL STATUS-05 MILLION 10

Bank Statement Supporting the claim

-04 MILLION 08-03 MILLION 05-0.5 MILLION 02

4. EXPERIENCE OF WORKING WITH PUBLIC SECTOR ORGANIZATIONS-02 YEARS 10 Detail of

Organizations-01 YEARS 05

10. PERFORMANCE GUARANTEEThe successful bidder will have to deposit estimated 5% of bidding cost as performance guarantee in the form of bank guarantee/Bank Draft/pay order and in the name of DDO M/o Information and Broadcasting.

11. SUPPLYa) Supply will have to be made within 15 days after the issuance of supply

order at M/o Information and Broadcasting, Islamabad. However emergent demands if any, will be fulfilled with in a day or next day positively.

b) No extra charges will be paid for the transportation/dispatch of items supplied. Any other charges whatsoever incurred in the delivery of the equipment will be borne by vendor.

c) The earnest money may be forfeited in case of supplier fails to deliver the items within given time/below speciation.

d) All defective/substandard items will be replaced immediately at supplier’s own risk and cost.

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12. TERMS OF PAYMENT

a) The payment will be made through cross cheque after satisfactory delivery and inspection of items against invoices/demands.

b) Govt. Taxes will be deducted as per existing rules/orders issued from time to time by the Govt, of Pakistan.

GENERAL INFORMATION TO BE PROVIDED13.

a) Company & proprietor name and addressb) Year of Establishment (experience).c) List of departments/firms to whom supply of items have been made

during the last financial year 2019-20 and current financial year 2020-21d) Contract numbers i.e. telephone of office/mobile of proprietor etc.e) Certificate of Income Tax and. Sale Tax Registration.f) The firms/venders may submit their quotation(s)/bid(s) on the letter head.g) No cutting/amendment in the rates will be accepted.h) Local supplier will also be encouraged.i) An affidavit on stamp paper of Rs.50/- that the firm has never been

indulged in any litigation and has never been blacklisted by any Ministry/Division/Department/Organization of the Government(s) must be attached with the bids.

14. INSTRUCTIONS

The firms obtaining 30 Marks will be declared successful in pre-qualification, Subject to Procurement Rules, 2004.The top three scoring firms for a particular job, will be selected for provision of Services. The successful firms will be awarded work order on the basis of their lowest quotation for a particular job.The relevant documents supporting the options selected by the firm in the questionnaire, may be attached with the tender document. Without supporting documents, the selected option of the firm will not be considered in marking.The successful firms will have to sign contract agreement with this Division for carrying out the jobs during the current financial year-2020-2021.The participating firms should clearly indicate the job at questionnaire for which they want to qualify.The entire process and subsequent award of contract will be governed by Public Procurement Rules, 2004.

a.fulfillment of other criteria contained in tender Documents and Public

b.

c.

d.

e.

f.

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