BIDDING DOCUMENT FOR THE GROUP LIFE INSURANCE OF BOM...
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BIDDINGDOCUMENT
FOR THE GROUP LIFE INSURANCE
OF BOM-SIE EMPLOYEES
BOARD OF MANAGEMENT
SUNDAR INDUSTRIAL ESTATE
September, 2017
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ABBREVIATION
“BOM-SIE” BoardofManagementSundarIndustrialEstate
“PIEDMC” PunjabIndustrialEstatesDevelopment&ManagementCompany
“PPRA” PunjabProcurementRegulatoryAuthority
“FBR” FederalBoardofRevenue
“PRA” PunjabRevenueAuthority
“SECP” SecuritiesandExchangeCommissionofPakistan
“SIE” SundarIndustrialEstate
“GoPb” GovernmentofthePunjab
“NTN” NationalTaxNumber
“WHT” WithholdingTax
“STRN” SalesTaxRegistrationNumber
“GST” GeneralSalesTax
“PNTN” PunjabNationalTaxNumber
“PST” PunjabSalesTax
“JV” JointVenture
“PKR” PakistaniRupees
“TOR” TermsofReference
“PTD” PermanentTotalDisability
“ADB” AccidentalDeathBenefit
“TTD” TemporaryTotalDisability
“A.H” AccidentalHospitalization
“ITD” InstructiontoBidders
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BOARD OF MANAGEMENT SUNDAR INDUSTRIAL ESTATE
INVITATION TO BID
Board of Management Sundar Industrial Estate (BOM-SIE) is the flagship organization of Punjab Industrial Estates Development & Management Company established by the Government of the Punjab under Public Private Partnership for the planned rapid industrial growth in the province of Punjab.
1. BOM-SIEinvitessealedbidsfromtheAA+oraboveratedInsuranceCompaniesregisteredwith Income Tax, Sales Tax & Punjab Sales Tax Departments and who are in ActiveTaxpayers List of the Federal Board of Revenue, Punjab Revenue Authority and otherrelevant requirements as per Federal and Provincial Laws as / if applicable to similartenders for GROUP LIFE INSURANCE OF BOM-SIE EMPLOYEES. Bidding shall beconducted through Open Competitive Bidding (Single Stage Two Envelope) procedurespecifiedinPublicProcurementRules2014withsubsequentamendments.
2. Interestedeligible bidders, who must be in relevant business for last 5 consecutive yearscanobtainbiddingdocumentsduringofficehours(MondaytoFriday:9:00a.m.to5:00p.m)or download from the website, sie.com.pk or ppra.punjab.gov.pk, further information orclarificationcabbeobtainedfromtheundersign.
3. Bidmustbeaccompaniedby2%BidSecurityofestimatedpriceincompleteconformityofthe clause “Bid Security” of the prescribed bid document. Bids which are incomplete, notsealed, not signed, not stamped, without Bid Security, late or submitted by other thanspecified mode will not be considered. The bidders to offer their best and final prices(inclusiveofallapplicabletaxes)asnonegotiationswilltakeplace.
4. Sealed Bids must be delivered to the office of undersign on or before 10:30 a.m. on October 05, 2017 and must be accompanied by a Bid Security as mentioned above in the form of CDR, Pay Order, Demand Draft or Banker’s Cheque from a Scheduled Bank of Pakistan.
5. Bids will be opened in the presence of bidders’ representatives who choose to attend at 12:15 p.m. in the Office of BOM-SIE, on the same date. (October 05, 2017)
6. Taxeswillbedeductedasperapplicablegovernmentrules.NTN,STRN,PNTNregistrationcertificatesmustbeprovided.
7. Bid shall be cancelled if the bidder is found blacklisted by any organization at any stageduringevaluationprocessorexecutionoftheproject.
Asst C.S +923205400519
OFFICE BOARD OF MANAGEMENT SUNDAR INDUSTRIAL ESTATE Gate # 2, Sundar Industrial Estate, Sundar Road, Lahore
Phone: +92 42 35297291-3, Fax: +92 42 35297080, Email: [email protected]
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INSTRUCTIONS TO BIDDERS (ITB)
GENERAL INSTRUCTIONS
1. Content of Bidding Document
Theservicesrequired,biddingproceduresandContracttermsareprescribedinthe
bidding documents. In addition to the Invitation to Bids, the bidding documents
include:
a) InstructionstoBidders(ITB);
b) GeneralConditionsofContract(GCC);
c) SpecialConditionsofContract(SCC);
d) ScopeofWork;
e) FormofContract;
f) FormofPerformanceGuarantee;
g) FormofBid;
h) PriceSchedule.
TheBidderisexpectedtoexamineallinstructions,forms,termsandscopeofworkin
the bidding documents. Failure to furnish all information required by the bidding
documentsortosubmitabidnotsubstantiallyresponsivetothebiddingdocuments
ineveryrespectshallbeattheBidder’sriskandmayresultintherejectionofitsbid.
2. Source of Funds
ApprovedBudgetforthepurpose.
3. Eligible Bidders
The Bidder shall furnish as part of its Bid, document establishing the Bidder’s
Eligibility to Bid, as mentioned below. The Bidders that do not fulfill the following
EligibilityCriteriashallautomaticallybedeemedDisqualified:
a) The Bidder must possess valid legal enforceable authorization to do such
businessinPakistanandhaveadocumentaryprooffortherequiredservices.
b) TheBiddermustbeinrelevantbusinessfromlastfive(5)yearsatminimum.
c) The Bidder should not be under a declaration of ineligibility for corrupt and
fraudulent practices issued / blacklisted by any Government (Federal,
Provincial), a Local Body, a Public Sector Organization or any relevant
department/authorityofSaudiGovernment.
d) The Bidder must have valid NTN & STRN registration certificates and have
proofthereof.
e) In case of Joint Venture; Names, Company Profiles, NTN & STRN registration
certificates & Authorization Letter of the JV Partner on Stamp Paper shall be
required.
f) TheBiddermustsubmittheBidin/beforespecifiedtimealongwithrequired
BidSecurity.
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g) TheBiddershallprovidethecorrect informationwhereverrequiredandshall
refrain from providing misleading information during all stages of
procurement.
4. Eligible Services
Forthepurposeofthisclause,theterm“Services” includesservicesrelatedtoLife
Insurance.
5. Cost of Bidding
TheBiddershallbearallcostsassociatedwiththepreparationandsubmissionofits
bid,andtheProcuringAgencyshallinnocaseberesponsibleorliableforthosecosts,
regardlessoftheconductoroutcomeofthebiddingprocess.
6. Clarifications
6.1. AprospectiveBidderrequiringanyclarificationofthebiddingdocumentsmaynotify
theProcuringAgency inwritingat theProcuringAgency’saddress indicated inthe
InvitationtoBids.TheProcuringAgencyshallrespondinwritingtoanyrequestfor
clarificationofthebiddingdocumentswhichitreceives,notlaterthanseven(7)days
priortothedeadlineforsubmissionofbidsprescribedinInvitationtoBids.Written
copiesoftheProcuringAgency’sresponse(includinganexplanationofthequerybut
withoutidentifyingthesourceofinquiry)shallbesenttoallprospectiveBiddersthat
havereceivedthebiddingdocuments.
6.2. During Examination, Evaluation and Comparison of the Bids, an authorized
representativeoftheProcuringAgencymayasktheBidderforclarificationofitsBid.
Therequest forclarificationand theresponseshallbe inwritingandno change in
thepriceorsubstanceoftheBidshallbesought,offeredorpermitted.
6.3. The Procuring Agency will have the right to verify related information furnished
withintheBid.
7. Amendment of Bidding Documents
7.1. AtanytimepriortothedeadlineforsubmissionofBids,theProcuringAgencymay
for any reason whether at his own initiative or in response to a clarification
requested by a prospective Bidder, modify the Bidding Document by issuing
Addendum.
7.2. AnyaddendumthusissuedshallbepartoftheBiddingDocument.TheBiddershall
also confirm in the Form of Bid that information contained in such Addenda have
beenconsideredinpreparinghisBid.
7.3. ToaffordprospectiveBidders,reasonabletimeinwhichtotakeanAddenduminto
account in preparing their Bids, the Procuring Agency mayat its discretion extend
thedeadlineforsubmissionofBids.
8. Qualification and Disqualification of Bidders
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8.1. In the absence of prequalification, the Procuring Agency shall determine to its
satisfaction whether the Bidder that is selected as having submitted the lowest
evaluated responsive bid is qualified to perform the Contract satisfactorily, in
accordancewiththecriterialistedbelowinITBClause30.
8.2. Anaffirmativedeterminationshallbeapre-requisiteforAwardoftheContracttothe
Bidder. A negative determination shall result in rejection of the Bidder’s bid, in
whicheventtheProcuringAgencyshallproceedtothenextlowestevaluatedbidto
makeasimilardeterminationofthatBidder’scapabilitiestoperformsatisfactorily.
8.3. TheProcuringAgency,atanystageoftheprocurementproceedings,havingcredible
reasons for or prima facie evidence of any defect in Contractor’s capacities may
require the Contractors to provide information concerning their professional,
technical,financial,legalormanagerialcompetence.
8.4. The Procuring Agency shall disqualify a Bidder if it finds, at any time, that the
information submitted by him concerning his qualification as Contractor was false
andmateriallyinaccurateorincomplete.
8.5. Bidders that are found to consistently fail to provide satisfactory performances or
arefoundtobeindulgingincorruptorfraudulentpracticesshallbeblacklisted.
9. Corrupt or Fraudulent Practices
The Procuring Agency requires that all the Bidders observe highest standard of
ethicsduringtheprocurementandexecutionofsuchContracts.InpursuanceofRule
20 of Punjab Procurement Rules 2014 and its subsequent amendments, if any, the
ProcuringAgency:
a) defines,forthepurposesofthisprovision,thetermssetforthbelowasfollows:
i. Coercive practice by impairing or harming, or threatening to impair or
harm, directly or indirectly, any party or the property of the party to
influence the actions of a party to achieve a wrongful gain or to cause a
wrongfullosstoanotherparty;
ii. Collusive practice by arrangement between two or more parties to the
procurement process or contract execution, designed to achieve with or
without the knowledge of the procuring agency to establish prices at
artificial,noncompetitivelevelsforanywrongfulgain;
iii. Corrupt practice by offering, giving, receiving or soliciting, directly or
indirectly, of anything of value to influence the acts of another party for
wrongfulgain;
iv. Fraudulent practice byanyactoromission,includingamisrepresentation,
that knowingly or recklessly misleads, or attempts to mislead, a party to
obtainafinancialorotherbenefitortoavoidanobligation;
v. Obstructive practice by harming or threatening to harm, directly or
indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract or deliberately
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destroying, falsifying, altering or concealing of evidence material to the
investigation or making false statements before investigators in order to
materiallyimpedeaninvestigationintoallegationsofacorrupt,fraudulent,
coerciveorcollusivepractice;orthreatening,harassingorintimidatingany
partytopreventitfromdisclosingitsknowledgeofmattersrelevanttothe
investigation or from pursuing the investigation, or acts intended to
materiallyimpedetheexerciseofinspectionandauditrights.
b) shallrejectaproposalforAwardifitdeterminesthattheBidderrecommended
forawardhasengagedincorruptorfraudulentpracticesincompetingforthe
Contract inquestion;shalldeclarea firmineligible,either indefinitelyor fora
statedperiodoftime,tobeawardedaContractifitatanytimedeterminesthat
thefirmhasengagedincorruptorfraudulentpracticesincompetingfor,orin
executing,aContract.
PREPARATION OF BIDS
10. Language of the Bid
The Bid prepared by the Bidder and all correspondence / documents relating to
procurement exchanged by the Bidder shall be written in the English language
provided that any printed literature furnished by the Bidder may be written in
anotherlanguagesolongasaccompaniedbyanattested/signedEnglishtranslation
ofitspertinentpassagesotherwisetheBiddershallbedisqualified.Forthepurpose
ofinterpretationoftheBid,theEnglishtranslationshallgovern.
11. Documents Comprising the Bid
ThebidpreparedbytheBiddershallcomprisethefollowingcomponents:
a) ABidFormandPriceSchedulecompletedinaccordancewithITBClause12and
13(tobesubmittedalongwithfinancialproposal);
b) Documentary evidence established in accordance with ITB Clause 15 that the
Bidder is eligible to bid and is qualified to perform the Contract if its bid is
accepted;
c) Documentary evidence established in accordance with ITB Clause 15 that the
servicestobeprovidedbytheBidderareeligibleservicesandconformtothe
biddingdocuments.
12. Bid Form and Price Schedule
TheBiddershallcompletetheBidFormandanappropriatePriceSchedulefurnished
in the bidding documents (Annexure F), indicating the service, brief description,
taxes,quantityandprices.
13. Bid Prices
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13.1. TheBiddershallfillupthePriceScheduleindicatingtheunitratesandpricesofthe
services to be performed under the Contract. Prices on the Price Schedule shall
conformtototalbidamountaspertheFormofBid.
13.2. TheBiddershallfillinratesandpricesforallitems/servicesdescribedinthePrice
Schedule.Items/servicesagainstwhichnoratesorpriceisenteredbyaBidderwill
notbepaidbytheProcuringAgencywhenexecutedandshallbedeemedcoveredby
ratesandprices forother items inthePriceSchedule.TheBiddershallquotetheir
pricebothinFigureandinWords.
13.3. The Bidder’s separation of price components will be solely for the purpose of
facilitatingthecomparisonofBidsbytheProcuringAgencyandwillnotinanyway
limititsrighttoContractonanyofthetermsoffered.
13.4. Unless otherwise stipulated in the General Conditions of Contract or Special
Conditions of Contract, prices quoted by the Bidder shall remain fixed during the
Bidder’s performance of the Contract and not subject to variation on any account.
WhentheBiddersarerequiredtoquoteonly fixedprices,aBidsubmittedwithan
adjustablepricequotationwillbetreatedasnon-responsiveandrejected.
13.5. Any discount offered shall be valid for at least the period of validity of the Bid. A
discountvalidforlesserperiodshallbeconsiderednullandvoid.
14. Currency of the Bid
PricesshallbequotedinPakistaniRupees(PKR)only.
15. Documents Establishing Bidder’s Eligibility & Qualification
15.1. The Bidder shall furnish, as part of its technical bid, documents establishing the
Bidder’s eligibility to bid and its qualifications to perform the Contract if its bid is
accepted.
15.2. The documentary evidence of the Bidder’s eligibility to bid shall establish to the
ProcuringAgency’ssatisfactionthattheBidderatthetimeofsubmissionofitsbid,is
aneligibleasdefinedunderITBClause3.
15.3. The documentary evidence to be submitted in the Technical Proposal for the
purposesofqualificationandtechnicalevaluationshallinclude:
a) National Tax Number (NTN) and Sales Tax Registration Number (STRN) with
documentaryproofshallhavetobeprovidedbythebidder(s).
b) TheBiddershallsubmitanundertakingonlegalstamppaperofRs.100/-that
their firm has not been blacklisted in the past on any ground by any
Government(Federal,Provincial),a localbody,apublicsectororganizationor
any relevant department / authority of Saudi Government. On account of
submission of false statement, the Bidder shall be disqualified forthwith and
subsequentlyblacklisted.
16. Documents Establishing Services’ Eligibility & Conformity
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16.1. PursuanttoITBClause11,theBiddershallfurnishalongwithtechnicalproposal,as
partof itsBid, documentsestablishingtheeligibilityandconformity to thebidding
documentsofallserviceswhichtheBidderproposestosupplyundertheContract.
16.2. The documentary evidence of the eligibility of the services shall consist of a
statementinthePriceScheduleoftheservicesoffered.
16.3. SubmissionofOriginalPurchaseReceiptofBid.
17. Bid Security
17.1. EachBiddershallfurnishaspartofhisBid,aBid Security of two percent (2%) of
Estimated Price in the amount of PKR.TheBidSecurityisrequiredtoprotectthe
ProcuringAgencyagainsttheriskoftheBidder’sconductwhichwouldwarrantthe
security’sforfeiture.
17.2. TheBidSecurityshallbeat the optionof the Bidder, in the formof CDRor P.O. in
favorofBOM-SIE,validforaperiodofninety(90)daysbeyondtheBidvaliditydate.
17.3. Any Bid not accompanied by an acceptable Bid Security, shall be rejected by the
ProcuringAgencyasnon-responsive.
17.4. TheBidSecuritiesofunsuccessfulBidderswillbereturneduponawardofContract
to the successful Bidder or on the expiry of validity of Bid Security, whichever is
earlier.
17.5. TheBidSecurityofsuccessfulBidderwillbereturnedwhentheBidderhasfurnished
therequiredPerformanceGuaranteeandsignedtheContract.
17.6. TheBidSecuritymaybeforfeited,ifaBidderwithdrawshisBidduringtheperiodof
Bidvalidity;orifaBidderdoesnotacceptthecorrectionofhisBidPriceincaseofan
errorordiscrepancywithintheBid.
17.7. TheBidSecuritymaybeforfeitedinthecaseifasuccessfulBidderfailstofurnishthe
requiredPerformanceGuaranteeorfailstoSigntheContract.
18. Bid Validity
18.1. The Bids shall remain valid for a period of ninety (90) days after the opening of
Technical Bidprescribed by the ProcuringAgency. A bidvalid fora shorter period
shallberejectedbytheProcuringAgencyasnon-responsive.
18.2. TheProcuringAgencyshallordinarilybeunderanobligationtoprocessandevaluate
the bid within the stipulated bid validity period. However, under exceptional
circumstances and for reasons to be recorded in writing, if an extension is
considered necessary, all those who have submitted their bids shall be asked to
extendtheirrespectivebidvalidityperiod.Suchextensionshallbefornotmorethan
theperiodequaltotheperiodoftheoriginalbidvalidity.Suchextensionshallnotbe
formorethantheperiodequaltotheperiodoftheoriginalbidvalidity.
18.3. Bidderswho,
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a) agree to the Procuring Agency’s request for extension of bid validity period
shallnotbepermittedtochangethesubstanceoftheirbids;and
b) do not agree to an extension of the bid validity period shall be allowed to
withdrawtheirbids,ifany.
19. Requirements for Joint Ventures
19.1. AtleastoneofthepartnersofJVshallsatisfytherelevantcapabilitiesspecifiedunder
ITBClause3and4hereinabove.
19.2. AllfirmscomprisingtheJV,mustbelegallyconstitutedandmustmeettheEligibility
CriteriaunderClause3above.
19.3. AllthepartnersofJVshallatall timesandunderallcircumstancesbe liable jointly
and separately to the Procuring Agency for execution of entire Contract in
accordancewiththeContract’sterms&conditions;astatementtothiseffectshallbe
includedintheFormofContract(incaseofasuccessfulBidder).
19.4. The Form of Bid and the Form of Contract (in case of Successful Bidder); shall be
signedsoastolegallybindonallthePartners.
19.5. OneoftheJVPartnersshallbenominatedasbeingin-chargeandthisauthorization
shall be evidenced by submitting a Power ofAttorney signed by legally authorized
signatoriesofalltheJVPartners.
19.6. The partner-in-charge shall be authorized to incur liabilities, receive payments &
receiveinstructionsforandonbehalfofanyorallPartnersoftheJV.
19.7. A copyof the Contractentered into by the JVPartnersshallbesubmittedwithBid
stating conditions under which it will function, its period of duration, persons
authorized to represent and obligate it; and which persons will be directly
responsiblefordueperformanceoftheContractandcangivevalidreceiptsonbehalf
ofthe JV,theproportionateparticipationofseveral firmsformingJVandanyother
informationnecessarytopermitafullappraisalofitsfunctioning.Noamendments/
modifications whatsoever in the JV Contract shall be agreed to between the JV
withoutpriorwrittenconsentoftheProcuringAgency.
20. One Bid per Bidder
Alternativebid is notallowedandeachBiddershall submitonlyoneBideither by
himselforasaPartnerinaJV.Abidderwhosubmitsorparticipatesinanalternative
bidormorethanonebidthenthebidderwillbeconsideredasnon-responsive.
21. Submission of Bids
21.1. ThebidshallbetypedandshallbesignedbytheBidderorLeadBidder(incaseof
JV)orapersonorpersons dulyauthorized tobind theBidder to theContract.The
personorpersonssigningthebidshallinitialallpagesofthebid.
21.2. Anyinterlineations,erasures,oroverwritingshallbevalidonly if theyare initialed
bythepersonorpersonssigningthebid.
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21.3. All biding documents to be duly attested (signed and stamped) by the authorized
personofbidderorLeadBidder.
22. Form of Bid & Signing
22.1. BiddersareparticularlydirectedthattheamountenteredontheFormofBidshallbe
forperformingtheContractstrictlyinaccordancewiththeBiddingDocuments.
22.2. NoalterationistobemadeintheFormofBidaswellasthePriceScheduleexceptin
fillinguptheblanksasdirected.Ifanyalterationismadeoriftheseinstructionsbe
notfullycompliedwith,theBidmayberejected.
22.3. TheBidshallbesignedbyapersonorpersonsdulyauthorizedtosign.Thisshallbe
indicatedbysubmittingawrittenPowerofAttorneyauthorizingthesignatoryofthe
BiddertoactforandonbehalfoftheBidder.AllpagesoftheBidshallhaveinitials
andbestampedbythepersonorpersonssigningtheBid.
22.4. TheBidshall containnoalterations, omissionsoradditions,except tocomplywith
instructions issued by the Procuring Agency, or as are necessary to correct errors
madebytheBidder;inthatcase,suchcorrectionsshallhaveinitialsbythepersonor
personssigningtheBid.
22.5. The Bidders shall indicate in the space provided in the Form of Bid their full and
proper address at which notices may be legally served to them and to which all
correspondenceinconnectionwiththeirBidsandtheContractistobesent.
22.6. BiddersshouldretainacopyoftheBiddingDocumentsastheirfilecopy.
23. Sealing and Marking of Bid
23.1. TheBidshallbeseparatedintotwoparts;the“Technical” andthe“Financial”.
23.2. TheBidshallbecomprisingrequireddocumentsincludingSchedulesandFormsas
statedinthisBiddingDocumentshallbemarkedandinsertedinseparateenvelopes.
These three envelopes shall be inserted within a larger envelope suitably marked
andaddressedasperthebelowSub-Clauses.
23.3. TheinnerandouterenvelopesshallbeaddressedtoAsst Manager CS & HR, Gate #
2, Sundar Industrial Estate, Sundar Road, Lahore; bear the Bid Name and Bid
Opening Date; provide a warning “not to open before the time and date of Bid
opening”.
23.4. The Bid shall be delivered in person or sent by registered mail at the address as
mentionedabove.
23.5. Inadditiontotheidentificationsrequired,theinnerenvelopeshallindicatethename
and address of the Bidder to enable the Bid to be returned unopened in case it is
declared“Late”.
23.6. Iftheouterenvelopeisnotsealedandmarkedasabove,theProcuringAgencywill
assumenoresponsibilityforthemisplacementorprematureopeningoftheBid.
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24. Deadline for Submission of Bid
24.1. BidsmustbesubmittedbytheBidderattheaddressunderITBClause23.3,notlater
thanthetimeanddatestipulatedinthisBiddingDocument.
24.2. TheBiddersshallbearall theexpenses incurredinpreparationanddeliveryof the
Bid.
24.3. Where delivery of a Bid is by Mail and the Bidder wishes to receive an
acknowledgment of receipt of such Bid, he shall make a request for such
acknowledgmentinaseparateletterattachedtobutnotinsertedwithinthesealed
Bidpackage.
24.4. Uponaseparatewrittenrequest,acknowledgmentofreceiptofBidswillbeprovided
tothosemakingdeliveryinpersonorbymessenger.
24.5. BidssubmittedthroughTelegraph,Telex,FaxorE-mailshallnotbeconsidered.
24.6. The Procuring Agency may at its discretion, extend the deadline for submission of
Bids by issuing an Addendum through the PPRA website and on newspapers (if
deemednecessary).
25. Late Bids
25.1. AnyBidreceivedbytheProcuringAgencyafterthedeadlineforsubmissionofBids
willbereturnedunopenedtosuchBidderandtheBidwillbeconsideredrejected.
25.2. Delaysinthemail,delaysofpersonintransitordeliveryofaBidtothewrongoffice
shallnotbeacceptedasanexcuseforfailuretodeliveraBidattheproperplaceand
time.ItshallbetheBidder’sresponsibilitytodeterminethemannerinwhichtimely
deliveryofhisBidwillbeaccomplishedeitherinperson,bymessengerorbymail.
26. Modification, Substitution and Withdrawal of Bids
26.1. Any Bidder may modify, substitute or withdraw his Bid after Bid submission
provided that modification, substitution or written notice of the withdrawal is
receivedbytheProcuringAgencypriortothedeadlineforsubmissionofBids.
26.2. Themodification,substitutionornoticeforwithdrawalofanyBidshallbeprepared,
sealed,markedanddeliveredinaccordancewiththeprovisionsunderITBClause23
withouterandinnerenvelopesadditionallymarked“Modification”,“Substitution”
or“Withdrawal”,asappropriate.
26.3. WithdrawalofaBidduringtheintervalbetweendeadlineforsubmissionofBidsand
expiration of the period of Bid validity specified in the Form of Bid may result in
forfeitureoftheBidSecurity.
THE BIDDING PROCEDURE
27. Single Stage Two Envelopes Bidding Procedure
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27.1. The bid shall comprise a single package containing two separate envelopes. Each
envelopeshallcontainseparatelythefinancialproposalandthetechnicalproposal;
27.2. Theenvelopesshallbemarkedas“Technical Proposal”and“Financial Proposal”
inboldandlegibleletterstoavoidconfusion;
27.3. Initially,onlytheenvelopemarked“Technical Proposal”shallbeopened;
27.4. The envelope marked as “Financial Proposal” shall be retained in the custody of
ProcuringAgencywithoutbeingopened;
27.5. TheProcuringAgencyshallevaluatethetechnicalproposal,withoutreferencetothe
priceandrejectanyproposalwhichdonotconformtothespecifiedrequirements;
27.6. During the technical evaluation no amendments in the technical proposal shall be
permitted;
27.7. Thefinancialproposalsofbidsshallbeopenedpubliclyatatime,dateandvenueto
beannouncedandcommunicatedtotheBiddersinadvance.
BID OPENING AND EVALUATION
28. Bid Opening
28.1. A committeeconsisting of nominatedmembers of theProcuringAgencyshallopen
theBidsinthepresenceofBidders’representativeswhochoosetoattendatthetime,
dateandlocationstipulatedinthisBiddingDocument.
28.2. The Bidders’ representatives who are present, shall sign the Attendance Sheet /
RegisterevidencingtheirAttendance.
28.3. The Bidder’s name, bid prices, unit rates, any discount, Bid Modifications,
Substitutions and Withdrawals; the presence or absence of Bid Security and such
otherdetailsastheProcuringAgencywillbeannouncedbylatterattheBidOpening.
28.4. AnyBidPriceorDiscountwhichisnotreadoutandrecordedatBidopeningdueto
any reservations as stated within this Bidding Document will not be taken into
accountintheevaluationofBid.
28.5. Discounts offered for lesser period than the Bidvalidity shall not be considered in
evaluation.
29. Clarification of Bids
During evaluation of the bids, the Procuring Agency may; at its discretion, ask the
Bidder for a clarification of its bid. The request for clarification and the response
shallbeinwriting,andnochangeinthepricesorsubstanceofBidlikeindicationor
re-indicationofservices/facilitiesetc.shallbesought,offered,orpermitted.
30. Examination of Bids & Determination of Responsiveness
Prior to detailed evaluation of the Bids, pursuant to the eligibility / qualifications
criteria,theProcuringAgencywillexaminetheBidstoverify:
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a) TheBidiscompleteanddoesnotdeviatefromthescope.
b) ThattheBiddoesnotcontainanycomputationalerrors.
c) Therequiredsuretieshavebeenfurnished.
d) Thedocumentshavebeenproperlysigned.
e) TheBidisvalidtillrequiredperiod.
f) Completionperiodofferediswithinspecifiedlimits.
g) TheBidderiseligibletoBidandpossessestherequisiteexperience.
h) TheBiddoesnotdeviatefrombasictechnicalrequirementsandtheBidsare
generallyinorder.
i) Furthermore,aBidislikelynottobeconsidered,if:
i. Itisunsignedoritsvalidityislessthanspecified.
ii. It is submitted for an incomplete or partial scope or if it exceeds the
scopeofwork.
iii. Itindicatescompletionperiodlongerthanthespecified.
iv. Itindicatesthattheamountoftaxesand/orotherapplicabledutiesare
notincluded.
j) ABidwillstrictlynotbeconsidered,if:
i. ItisnotaccompaniedwiththeBidSecurityoritissubmittedbyaBidder
whohasparticipatedinmorethanoneBid.
ii. IthasbeenreceivedafterthedeadlineforsubmissionofBids.
iii. IthasbeensubmittedthroughFax,Telex,TelegramorEmail.
iv. It indicates that the prices quoted are not firm during currency of the
ContractwhereastheBiddersarerequiredtoquotefixedprice(s).
v. TheBidderrefusestoacceptarithmeticcorrections.
vi. The Technical and / or Financial Bids are materially and substantially
differentfromtheconditions/ScopeofWorkandotherrequirementsof
theBiddingDocument.
k) A materialdeviationorreservation isonewhichaffects inanysubstantial
waytothescope,qualityorperformanceoftheworkssuchasbelow:
i. Which limits in any substantial way, inconsistent with the Bidding
Document,theProcuringAgency'sortheBidder’sobligationsunderthe
Contract; or whose rectification / adoption would affect unfairly the
competitive position of other Bidders presenting substantially
responsiveBids.
ii. TheProcuringAgency’sdeterminationofaBid’sresponsivenesswillbe
based on contents of the Bid itself without recourse to extrinsic
evidence.
iii. A Biddeterminedas substantiallynon-responsive, will berejected and
willnotbesubsequentlymaderesponsivebytheBidderbycorrectionof
thenon-conformity.
iv. Anyminorinformalityornon-conformityorirregularityinaBidwhich
doesnotconstituteamaterialdeviationmaybewaivedbytheProcuring
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Agency, provided such waiver does not prejudice or affect the relative
rankingofanyBidder.
31. Extension of Period Validity
In exceptional circumstances prior to expiry of original Bid validity period, the
Procuring Agency may request the Bidders to extend the period of validity for a
specified additional period which shall in no case be more than the original Bid
validity period. The request and responses there to shall be made in writing. A
Bidder may refuse the request without forfeiture of his Bid Security. A Bidder
agreeingtotherequestwillberequiredtoextendthevalidityofhisBidSecurityfor
the period of extension; in that case, the Procuring Agency will be obligated to
compensatetheBiddersuponsubstantiationfortheirincreaseincosts(ifitisafixed
priceBid).
32. Correction of Errors
Arithmeticalerrorswillberectifiedifthereisadiscrepancybetweentheunitprice
andtotalpricethat isobtainedbymultiplyingtheunitpriceandquantity.Theunit
price shall prevail and total price shall be corrected. If there is a discrepancy
between the words and figures, the amount in words shall prevail. If there is a
discrepancybetweenthetotalBidpriceenteredinFormofBidandthetotalshown
in Price Schedule, the amount stated in the Form of Bid will be corrected by the
ProcuringAgencyinaccordancewiththePriceSchedule.
33. Evaluation of Bids
Bid will be scrutinized as per the conditions of Evaluation Criteria of this Bidding
Document through Least Cost Based Selection, the successful Lowest Evaluated
BiddershallbeawardedtheContract.
34. Evaluation Criteria
ForthepurposesofdeterminingtheLowestEvaluatedBid,factorsotherthanprice
such as previous performances, previous experience, facilities, financial soundness
and such other details as the Procuring Agency at its discretion, may consider
appropriateshallbetakenintoconsiderationandtheseshouldbeavailablewiththe
bidder. The following evaluation factors / criteria will be employed on Technical
Proposals.
a) The bids conforming to the requirements and pre-requisite conditions
indicated in Scope of Work and evaluation criteria shall be considered for
financialevaluation.
b) The technical evaluation of bids will be carried out as per below Evaluation
Criteria.
c) The bid must comply with the technical specifications and scope of work
provided in the bidding document, procured in person from the procuring
agency as well as advertised document and must quote every single item in
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completepackage(s).Incompleteofferwillstraightawayberejected.
d) Submissionofvalidlegallyenforceableauthorizationletter.
e) TheProcuringAgencyhastherighttoinspectthepremisesofbiddertoensure
theservices.
f) AnundertakingfrombidderonStampPaperRs.100/-statingthattheirfirmis
not blacklisted by any of the Federal and Provincial Government or
organizations of the State / Central Government in Pakistan or any relevant
department/authorityofSaudiGovernment..
g) TheofferwillbeconsideredasresponsiveifitfullymeetstheBidRequirement
andScopeofWork.TheofferwhichwillnotbeasperrequirementofBidand
ScopeofWorkistobedeclaredasnon-responsive.Theofferwhichcontainsthe
minor deviations from the Scope of Work and the deviations would not have
any kind of effect on the quality of services will be declared as substantially
responsive,thisneedtobedeterminedbytheTechnicalEvaluationCommittee.
TheofferswhicharedeclaredasResponsiveandSubstantiallyResponsivewill
beconsideredasequivalentfortheonwardproceedingsofBid.
h) Biddersarerequiredtosubmittheinformationinfollowingformatalongwith
documentaryevidenceasunder.
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BASIC INFORMATION
Sr Particulars
1.Name of the Company
2.
Contact Person
Name
CNIC
ContactNumber
3.
Contact Person
Name
CNIC
ContactNumber
4.
Bid Signing Authority
Name
CNIC
Address
ContactNumber
PowerofAttorney (PleaseAttach)
5.
Registration Details
NTN
STRN
Bank Account
Details
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EVALUATION CRITERIA
TheFinancialBidofonlythoseBidderswillbeopenedwhoqualifythefollowingEvaluation
Criteria against the Bid. The Financial Bidof disqualified / non-compliant Bidders,will be
returnedunopened.
Technical Evaluation Criteria
S. No.
Descriptions Total Points
Categorized
Points
Remarks (Attachment of relevant evidence in each case is mandatory. In case of non-compliance no mark will be awarded)
1 Experience 30
Above 10 years experience of providing life services.
10 Documentary proof (copies of
contract or work order or
contact details of clients)
should be furnished.
7 to 10 years or above experience of providing life services.
5
Providing life services to at least 5 major companies
10
Providing life services to less than 5 major companies
0
Providing life services in at least 5 major cities of the province.
10
Providing life services in less than 5 major cities of the province.
0
2 Financial Capability 20
Annual turnover should be greater than 100 million
20 Financial audit report done by registered auditing firm
If less than 100 million but greater than 50 million
15
If less than 50 million but greater than 25 million
10
If less than 25 million but greater than 10 million
5
If less than 10 million 3
3 Company
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Offices in all Provinces including Capital territory and AJ&K. If fulfils the complete description.
10 Company profile showing the complete list of offices with
addresses and contact details.
Or complete list of offices with addresses and contact details, on company letter
If only in four Provinces 7
If only in three Provinces 3
If less than Three 0 head with sign and stamp by
authorities 4 Banks on panel, if more than 10 5
If more than 5 3
If 2 and above 1
If only 1 or none 0
5 Insured individuals if more than 200,000
10 on company letter head with sign and stamp by authorities
If more than 150,000 7
If more than 100,000 3
If less than 100,000 0
6 Life staff 10
Total number of Employees held with the company in total. 100 or above
10 on company letter head with sign and stamp by authorities
From 75 to 99 7
From 50 to 74 5
From 25 – 49 3
7 Quality Management
Doctors working with company, if ten or more
10
If five or more 7 Details on company letter head with sign and stamp by authorities If three 5
If less than three 0
24 hour help line 5 Details on company letter head with sign and stamp by authorities. Less than 24 hours 0
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Total Points Awarded (100)
35. Award Criteria
TheContractwillbeawardedtotechnicallyresponsivebidwithlowestevaluatedcost.
36. Announcement of Evaluation Report
The Procuring Agency shall announce the results of Bid Evaluation Report giving
justification for acceptance or rejection of bids at least ten (10) days prior to the
awardoftheContract.
37. Right to Reject all Bids
The Procuring Agency may reject all Bids or Proposals at any time prior to the
acceptanceofaBidorProposal.NonegotiationswiththeLowestBidderoranyother
Biddershallbepermitted.
38. Notification of Award
PriortoexpirationoftheperiodofBidvalidityprescribedbytheProcuringAgency,
theProcuringAgencywillnotifythesuccessfulBidderinwriting(througha“Letter
of Acceptance” or similar means) that his Bid has been accepted. The successful
BidderwillstarttheexecutionimmediatelyaspertheContract.
a) Letter of Acceptance and its acceptance by the Bidder will constitute the
formationofContract,bindingtheProcuringAgencyandBiddertillsigningof
theformalContract.
b) Upon furnishing of a Performance Guarantee by the successful Bidder, the
Procuring Agency will promptly notify the other Bidders that their Bids have
beenunsuccessfulandreturntheirBidSecurities.
39. Sufficiency of Bid
EachBiddershallsatisfyhimselfbeforeBiddingastothecorrectnessandsufficiency
ofhisBidandoftherates&pricesenteredinthePriceSchedule.Exceptinsofarasit
is otherwise expressly provided in the Contract; the rates & prices entered in the
Price Schedule shall cover all his obligations under the Contract and all matters /
thingsnecessaryfortheservicesandthepropercompletionofworks.
40. Performance Guarantee
The successful Bidder shall furnish to the Procuring Agency, a Performance
Guarantee in the form and the amount stipulated in the Schedule of Performance
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Guaranteewithinaperiodofthirty(30)daysafterthereceiptofLetterofAcceptance
ortheBidSecuritymayalsobeconvertedintothePerformanceGuarantee.
41. Signing of Contract
44.1. Within fifteen (15) days from the date of furnishing of acceptable Performance
Guarantee under the conditions of Contract; the Procuring Agency will send to the
successfulBiddertheFormofContractprovidedintheBiddingDocumentdulyfilled
inandincorporatingallContractsbetweenthepartiesforsigning&returnittothe
ProcuringAgency.
44.2. TheformalContractbetweentheProcuringAgencyandthesuccessfulBiddershall
beexecutedwithin fifteen(15)daysof thereceipt ofsuchFormofContractbythe
successfulBidderfromtheProcuringAgency.
42. General Performance of the Bidders
TheProcuringAgencyreservestherightatthetimeofawardofContract,toincrease
or decrease the number of persons to be insured specified in the Price Schedule
withoutanychangeintheunitpriceorotherterms&conditions.
43. Instructions not Part of Contract
The Bid shall be prepared and submitted in accordance with these instructions,
which are provided to assist the Bidders in preparing their Bids and do not
constitutethepartofContract.
44. Local Conditions
TheBiddermustverifyandsupplementbyhisowninvestigationfortheinformation
aboutsiteandlocalconditions.
45. Additional Contract Documents
The documents which will be included in the Contract are listed in the Form of
ContractsetoutintheBiddingDocument.
46. Process to be Confidential
49.1. NoBiddershallcontacttheProcuringAgencyonanymatterrelatingtoitsBid,from
thetimeofBidopeningtothetimetheContractisawarded.
49.2. Any effort by a Bidder to influence the Procuring Agency in Bid comparison and
selectionorContractawarddecisionsmayresult inrejectionorcancellationof the
Bid.
47. Re-Bidding
IftheProcuringAgencyrejectsallbidsinpursuanttoITBClause40,itmaycallfora
re-bidding or if deems necessary and appropriate the Procuring Agency may seek
anyalternativemethodsofprocurement.
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DATA SHEET
1. Name and Address of the Procuring Agency
Board of Management Sundar Industrial Estate, Gate #2, Sundar Industrial Estate,
SundarRoad,Lahore.
2. Name of the Project
Group Life Insurance of BOM-SIE Employees for the period of one year (extendable with
mutualconsent).
3. Time Limit for Clarification
TheBiddermayrequestclarificationof theBiddingDocument inwritten,until the
Bidopeningdate.
4. Period of Bid Validity
Ninety(90)daysfromthedateofBidopening.
5. Name and Number of the Contact Person
Mr.MuhammadZohaib(Asst.CS)0320-5400519.
6. Deadline for Submission of Bids
October05,2017onorbefore10:30p.m.
7. Venue, Time and Date of Bid Opening
ConferenceRoom,BOM-SIEOffice,Gate#2, Sundar IndustrialEstate,Sundar Road,
Lahoreat12:15p.m.onOctober05,2017.
8. Standard Form and amount of Performance Guarantee
Tenpercent(10%)PerformanceGuaranteeoftheprojectcost.
9. Time for Completion
All the work shall be completed within ten (10) days from the date of Contract
AwardorspecifiedwithinContract.
10. Estimated Cost
EstimatedCostoftheprojectisPKR210,000thatshallserveasbasisofcalculating
BidSecurity.
11. Responsiveness of Bids
ResponsivenessofBidsshallbeascertainedasperInstructiontoBiddersaswellas
theconditionsbelow:
a) TheBidisvalidtilltherequiredperiod.
b) TheBidpricesarefirmduringcurrencyofContract.
c) Completionperiodofferediswithinspecifiedlimits.
d) TheBidderiseligibletoBidandpossessestherequisiteexperience.
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e) TheBiddoesnotdeviatefromBasicRequirements.
f) TheBidsaregenerallyinorder.
12. Documents forming the Contract listed in the Order of Priority:
a) Contract.
b) DataSheet.
c) LetterofAcceptance.
d) Addenda(ifany).
e) GeneralConditionsofContract(ifany).
f) SpecialConditionsofContract(ifany).
g) ScopeofWork(ifany).
h) SchedulestoBid.
13. Penalty Fee for Late Completion
If the Bidder is unable to deliver the required services as per Scope of Work for
reasons other than permissible in the Conditions of Contract, a Penalty Fee Rs
1,000/-perdaywillbechargedtillthecompletiondate.
14. Currency
PaymentofContractPriceshallbeinPKR.
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GENERAL CONDITIONS OF CONTRACT
1. Definition
“Bid”meansaBidoranoffer,inresponsetoaninvitation,byaperson,consultant,
firm,companyoranorganizationexpressinghiswillingnesstoundertakeaspecified
taskataprice.
“Bidding Documents” means a document or a set of documents prescribing the
quantity,quality,characteristics,conditionsandproceduresofthetransactionsprior
totheactualprocurementandbasedonwhichBidderspreparetheirBids.
“Bidding Process”meanstheprocurementprocedureunderwhichsealedBidsare
invited,received,opened,examinedandevaluatedforawardingaContract.
“Bid Security”meansthebankguaranteeorother formofsecuritysubmittedbya
BiddertogetherwithaBidtosecuretheobligationsoftheBidderparticipatingina
Biddingproceedings.
“Commencement Date” means the date mentioned within the Contract when it
comesintoeffectoranyotherdateagreedbetweentheParties.
“Contract” means the agreement proposed to be entered between the procuring
agencyandthesuccessfulBidder.
“Contractor” means a person, firm, company or an organization who or which
undertakestosupplygoods,servicesorworksandincludesaconsultant.
“Cost” means all expenditure properly incurred (or to be incurred) by the
Contractor,whetheronorofftheSiteincludingoverheadsandsimilarcharges.
“Country”meanstheIslamicRepublicofPakistan.
“Force Majeure” means an event or circumstance which makes performance of a
Party’s obligations illegal or impracticable and which is beyond that Party’s
reasonablecontrol.
“Party”meanseithertheProcuringAgencyortheContractor.
“Performance Guarantee” means the bank guarantee or other form of security
submittedbytheContractortosecureobligationsundertheContractinaccordance
withtherequirementintheBiddingDocument.
“Procuring Agency”meansBoardofManagementSundarIndustrialEstate.
“Services”meansanyobjectofprocurementotherthangoodsorworks.
“Scope of Work” means the Procuring Agency’s requirements mentioned in this
document.
“Time for Completion”meansthetimeforcompletingtheWorksasstated inthis
documentsincetheCommencementDate.
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“Works” means any or all the works whether Consultancy. Supply, Installation,
Construction etc and design (if any) to be performed by the Contractor including
temporaryworksandanyvariationthereof.
“Variation”meansachangetotheScopeofWorkand/orDrawings(ifany)whichis
instructedbytheProcuringAgency.
2. General Provision
a) Interpretations
Words importing persons or parties shall include firms and organizations.
Words importing singular or one gender shall include plural or the other
genderwherethecontextrequires.
b) Priority of Documents
ThedocumentsformingtheContractaretobetakenasmutuallyexplanatoryof
one another. If an ambiguity or discrepancy is found in the documents, the
priorityofthedocumentsshallbeinaccordancewiththeorderaslistedinData
Sheet.
c) Law
ThelawoftheContractistherelevantlawofthecountry.
d) Statutory Obligations
The Contractor shall comply with the laws of the country and shall give all
notices,payallfees&otherchargesinrespectofworks.
3. The Procuring Agency
a) Procuring Agency’s Instructions
TheContractorshallcomplywithallinstructionsgivenbytheProcuringAgency
inrespectofworksincludingthesuspensionofallorpartofworks.
b) Approvals
NoapprovalorconsentorabsenceofcommentbytheProcuringAgencyshall
affecttheContractor’sobligations.
4. Procuring Agency’s Representatives
a) Authorized Person
One of the Procuring Agency’s personnel shall have authority to act for him.
This authorized person is stated in this Bidding Document, or as otherwise
notifiedbytheProcuringAgencytotheContractorfromtimetotime.
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b) Procuring Agency’s Representative
ThenameandaddressofProcuringAgency’sRepresentativeshallbeprovided
totheContractorfromtimetotime.However,theContractorshallbenotified
by the Procuring Agency, the delegated duties and authority before the
commencementofworks.
5. The Contractor
a) General Obligations
TheContractorshallcarryouttheworksproperlyandinaccordancewiththe
Contract.
b) Contractor’s Representative
TheContractorshallsubmittotheProcuringAgencyforconsent,thenameand
particulars of the person authorized to receive instructions on behalf of the
Contractor.
c) Subcontracting
TheContractorshallnotSubcontractthewholeofworksoranypartofworks
withouttheconsentoftheProcuringAgency.
d) Performance Guarantee
TheContractorshallfurnishtotheProcuringAgencywithinten(10)daysafter
receiptofLetterofAcceptance,aPerformanceGuaranteeoftenpercent(10%)
in the form of Bank Draft or Bank Guarantee for the amount and validity
specifiedintheBiddingDocument.
6. Force Majeure
NotwithstandingtheprovisionsofGCCClauses22,23,and24,thecontractor
shall not be liable for forfeiture of its performance security, liquidated
damages, or termination for default if and to the extent that its delay in
performanceorotherfailuretoperformitsobligationsundertheContractis
theresultofaneventofForceMajeure.
For purposes of this clause, “Force Majeure” means an event beyond the
control of the Supplier and not involving the Supplier’s fault or negligence
andnotforeseeable.Sucheventsmayinclude,butarenotrestrictedto,acts
oftheProcuringAgency initssovereigncapacity,warsorrevolutions,fires,
floods,epidemics,quarantinerestrictions,andfreightembargoes.
IfaForceMajeuresituationarises, the Contractorshallpromptlynotify the
ProcuringAgencyinwritingofsuchconditionandthecausethereof.Unless
otherwisedirectedbytheProcuringAgency inwriting, theContractorshall
continuetoperformitsobligationsundertheContractasfarasisreasonably
practical, and shall seek all reasonable alternative means for performance
notpreventedbytheForceMajeureevent.
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7. Procuring Agency’s Risks
TheProcuringAgency’sRisksare:
a) War,Hostilities(whetherwarbedeclaredornot),InvasionandActofForeign
Enemies,withintheCountry.
b) Rebellion, Terrorism, Revolution, Insurrection, Military or Usurped Power or
CivilWar,withinthecountry.
c) Riot,CommotionorDisorderbypersonsotherthantheContractor’spersonnel
andotheremployeesincludingthepersonnelandemployeesofSubcontractors
affectingthesiteand/ortheworks.
d) PressurewavescausedbyAircraftorotheraerialdevicestravellingatsonicor
supersonicspeeds.
e) UseoroccupationbytheProcuringAgencyofanypartoftheworksexceptas
maybespecifiedintheContract.
f) Design of any part of the works by the Procuring Agency’s personnel or by
othersforwhomtheProcuringAgencyisresponsible.
g) Physicalobstructionsorphysicalconditionsotherthantheclimaticconditions
encounteredonthesiteduringthe performanceofworks,whichobstructions
or conditions for which the Contractor immediately notified the Procuring
Agencythroughwrittenletter.
8. Variations and Claims
a) Right to Vary
TheProcuringAgencymayinstructVariations.
b) Valuation of Variations
Variationsshallbevaluedata lumpsumpriceagreedbetweentheParties,or
where appropriate, at rates in the Contract, or in the absence of appropriate
rates,theratesintheContractshallbeusedasthebasisforvaluation,orfailing
which at appropriate new rates, as may be agreed or which the Procuring
Agencyconsidersappropriate.
c) Early Warning
The Contractor shall notify the Procuring Agency in writing as soon as he is
awareofanycircumstancewhichmaydelayordisrupttheworks,orwhichmay
giverisetoaclaimforadditionalpayment.TotheextentthattheContractor’s
failure to notify results to the Procuring Agency being unable to keep all
relevantrecordsornottakingstepstominimizeanyDelay,Disruption,orCost,
or the valueofanyVariation, the Contractor’sentitlement toextension to the
timeforcompletionoradditionalpaymentshallbereduced/rejected.
d) Valuation of Claims
IftheContractorincurscostasaresultofanyoftheProcuringAgency’srisks,
theContractorshallbeentitledtotheamountofsuchcost.Ifasaresultofany
ProcuringAgency’srisk,itisnecessarytochangetheworks;thisshallbedealt
withasaVariationsubjecttoContractor’snotificationforintentionofclaimto
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theProcuringAgencywithinfifteen(15)daysoftheoccurrenceofcause.
e) Variation and Claim Procedure
TheContractorshallsubmit totheProcuringAgencyan itemizeddetailof the
valueofvariationsandclaimswithin fifteen(15) daysof the instructionorof
the event giving rise to the claim. The Procuring Agency shall check and if
possible agree to the value. In the absence of Contract, the Procuring Agency
shalldeterminethevalue.
9. Contract Price and Payment
8.1. The Insurer shall be providing all necessary supporting documents along with
invoice. The insurer shall submit an Application for Payment of Premium to BOM-
SIE.
8.2. The Application for payment shall be accompanied by such invoices, receipts or
otherdocumentaryevidenceastheInsurermayrequire;statetheamountclaimed;
andsetforthindetail.
a. In the order of the price schedule, particulars of the Services and
subsequenttotheperiodcoveredbythelastproceedingPayment;ifany
b. BOM-SIEshallpaythepremiumverifiedwithinthirty(30)daysinPAK
Rupees,throughchequeaftercompletionofthetask.
10. Default
a) Default by Contractor
If the Contractor abandons the works, refuses or fails to comply with a valid
instruction of the Procuring Agency or fails to proceed expeditiously and
withoutdelay,oris,despiteawrittencomplaint,inbreachoftheContract,the
ProcuringAgencymaygivenoticereferringtothisSub-Clauseandstatingthe
default.
If the Contractor has not taken all practicable steps to remedy the default
within fourteen days after receipt of the Procuring Agency’s notice, the
ProcuringAgencymaybyasecondnoticegivenwithinafurtherfourteendays,
terminatetheContract.
b) Default by Procuring Agency
If the Procuring Agency fails to pay in accordance with the Contract, or is,
despiteawrittencomplaint,inbreachoftheContract,theContractormaygive
noticereferringtothisSub-ClauseandstatingtheDefault.Ifthedefault isnot
remedied within 24 hours after the Procuring Agency’s receipt of this notice,
theContractormaysuspendtheexecutionofallorpartsoftheWorks.
If the default is not remedied within twenty-eight days after the Procuring
Agency’s receipt of the Contractor’s notice, the Contractor may by a second
notice given within a further twenty-one days, terminate the Contract. The
ContractorshallthendemobilizefromtheSite.
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c) Insolvency
IfaPartyisdeclaredinsolventunderanyapplicablelaw,theotherPartymayby
notice terminate the Contract immediately. The Contractor shall then
demobilize from the Site leaving behind, in the case of the Contractor’s
insolvency,anyContractor’s Equipment which theProcuringAgency instructs
inthenoticeistobeusedforthecompletionoftheWorks.
d) Payment upon Termination
Upon termination, the Contractor shall be entitled to payment of the unpaid
balance of value of the works executed and of the materials reasonably
deliveredtotheSite,adjustedbythefollowing:
i. AnysumstowhichtheContractorisentitledunderSub-Clause10d.
ii. AnysumstowhichtheProcuringAgencyisentitled.
iii. Any penalty fee payable due to late completion of project not subject to
anyotherprovisionsandexemptionsprovidedwithintheContract.
iv. IftheProcuringAgencyhasterminatedunderSub-Clause12aor12c,the
ProcuringAgencyshallbeentitledtoasumequivalentto20%ofthevalue
ofpartsofworksnotexecutedatthedateoftermination.
v. IftheContractorhasterminatedunderSub-Clause12bortheContractor
shall be entitled to the cost of his demobilization together with a sum
equivalentto10%ofthevalueofpartsofworksnotexecutedatthedate
oftermination.
vi. Thenetbalancedueshallbepaidorrepaidwithinninety(90)daysofthe
noticeoftermination.
11. Resolution of Disputes
a) Procuring Agency’s Decision
TheProcuringAgencyandtheSuppliershallmakeeveryeffortto
resolveamicablybydirectinformalnegotiationanydisagreementor
disputearisingbetweenthemunderorinconnectionwiththeContract.
If,afterthirty(30)daysfromthecommencementofsuchinformal
negotiations,theProcuringAgencyandtheSupplierhavebeenunable
toresolveamicablyaContractdispute,eitherpartymayrequirethat
thedisputebereferredtotheArbitratorforresolutionthrougharbitration.
Incaseofanydisputeconcerningtheinterpretationand/orapplication
ofthisContractshallbesettledthrougharbitration.
[Fullname&addressofthearbitrator]
orhisnomineeshallactassolearbitrator.Thedecisionstakenand/or
awardmadebythesolearbitratorshallbefinalandbindingontheParties
b) Notice of Dissatisfaction
If a Party is dissatisfied with the decision of the Procuring Agency or if no
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decisionisgivenwithinthetimesetoutinSub-Clause15b,thePartymaygive
noticeofdissatisfactionreferringtothisSub-Clausewithinfifteen(15)daysof
receipt of the decision or expiry of the time for the decision. If no notice of
dissatisfactionisgivenwithinthespecifiedtime,thedecisionshallbefinaland
bindingonthe Parties. Ifnoticeofdissatisfaction isgivenwithinthe specified
time, the decision shall be binding on the Parties who shall give effect to it
withoutdelayunlessanduntilthedecisionoftheProcuringAgency isrevised
byanArbitrator.
c) Arbitration :
A dispute which has been the subject of a notice of dissatisfaction shall be
finallysettledasperprovisionsofArbitrationAct1940(ActNo.Xof1940)and
Rules made thereunder and any statutory modifications thereto. Any hearing
shall be held at the place specified in this Bidding Document and in language
specifiedinDataSheet.
12. Blacklisting
ThefollowingshallresultinBlacklistingofContractors,individuallyorcollectivelyas
partofconsortium:
a) Conviction for Fraud, Corruption, Criminal Misappropriation, Theft, Forgery,
BriberyoranyotherCriminalOffence;
b) InvolvementinCorruptandFraudulentpracticeswhileobtainingorattempting
toobtaintheContract;
c) Final decision by a Court or Tribunal of competent jurisdiction that the
Contractorisguiltyoftaxevasion;
d) Willfulfailuretoperforminaccordancewiththetermsofoneormorethanone
Contract;
e) Failure to remedy underperforming Contracts, as identified by the Procuring
Agency,whereunderperformingisduetothefaultoftheContractor.
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31
SPECIAL CONDITIONS OF CONTRACT
SpecialConditionsofContractshallbeconcludedbetweentheProcuringAgencyandthe
successfulbidderasperspecificrequirementofthespecificProduct.Incasewherethere
isaconflictbetweenthegeneralconditionsof thecontractandthespecialconditionsof
contract,thespecialconditionofcontractshallprevail.
1. EverypageofthisBiddingDocumentshouldbesignedandsealedbytheBidder.
2. All/anytermsandconditionsnotspecifiedhereshallbedealtregardingthepertinent
PunjabProcurementRules.
3. TaxwillbedeductedattherateprescribedundertheTaxLawsofthecountryfromall
paymentsfortheservices;andiftheContractorisexemptedfromanyspecifictaxthen
itisrequestedtoprovidetherelevantdocumentswiththeproposal.
4. Technical Evaluation carried out by the Committee formulated by Procuring Agency,
shallbefinal.
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FORM OF BID SECURITY
(BANK GUARANTEE)
GuaranteeNo_____________________
ExecutedOn______________________
Name of Guarantor (Bank) with Address:
_________________________________________________________ Name of Principal (Bidder) with
address:_________________________________________________________PenalSumofSecurity(express
in words and figures): ___________________________________________ Bid Reference No:
___________________________DateofBid:_________________________________________
KNOWALLMENBYTHESEPRESENT,thatinpursuanceofthetermsoftheBidandatthe
requestof thesaidPrincipal, we the Guarantorabove-namedareheldand firmlybound
unto the __________________________________________________, (hereinafter called The “Procuring
Agency”) in the sum stated above, for the payment of which sum well and truly to be
made,webindourselves,ourheirs,executors,administratorsandsuccessors,jointlyand
severally,firmlybythesepresents.
THECONDITIONOFTHISOBLIGATIONISSUCH,thatwhereasthePrincipalhassubmitted
the accompanying Bid numbered dated as above for ________________________________________
(ParticularsofBid)tothesaidProcuringAgency.
AND
WHEREAS,theProcuringAgencyhasrequiredasaconditionforconsideringsaidBidthat
the Principal furnish a Bid Security in the above said sum to the Procuring Agency,
conditionedasunder:
1. ThattheBidSecurityshallremainvalidforaperiodofthirty(30)daysbeyondthe
periodofvalidityoftheBid;
2. Thatintheeventof;
a) ThePrincipalwithdrawshisBidduringtheperiodofvalidityofBid.
b) FailureofthesuccessfulBidderto:
FurnishtherequiredPerformanceGuarantee.
SigntheproposedContract.
Then the entire sum be paid immediately to the said Procuring Agency for delayed
completionandnotaspenaltyforthesuccessfulBidder’sfailuretoperform.
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33
NOWTHEREFORE,ifthesuccessfulBiddershall,withintheperiodspecifiedtherefor,on
theprescribedformpresentedtohimforsignatureenterintoaformalContractwiththe
said Procuring Agency in accordance with his Bid as accepted and furnish within the
allotted time of his being requested to do so, a Performance Guarantee with good and
sufficient surety , as may be required, upon the form prescribed by the said Procuring
Agency for the faithful performanceand proper fulfilment of thesaidContract or in the
eventofwithdrawalofthesaidBidwithinthetimespecifiedthenthisobligationshallbe
voidandofnoeffect,butotherwisetoremaininfullforceandeffect.
PROVIDEDTHATtheGuarantorshallforthwithpaytotheProcuringAgencythesaidsum
stated above upon first written demand of the Procuring Agency without cavil or
argument and without requiring the Procuring Agency to prove or to show grounds or
reasons for such demand notice of which shall be sent by the Procuring Agency by
registeredpostdulyaddressedtotheGuarantoratitsaddressgivenabove.
PROVIDEDALSOTHATtheProcuringAgencyshallbethesoleandfinaljudgefordeciding
whether the Principal has duly performed his obligations to sign the Contract and to
furnish the requisite Performance Guarantee within the time stated above, or has
defaultedinfulfillingsaidrequirementsandtheGuarantorshallpaywithoutobjectionthe
sum stated above upon first written demand from the Procuring Agency forthwith and
withoutanyreferencetothePrincipaloranyotherperson.
INWITNESSWHEREOF,theaboveboundedGuarantorhasexecutedtheinstrumentunder
its seal on the date indicated above, the name and seal of the Guarantor being hereto
affixed and these presents duly signed by its undersigned representative pursuant to
authorityofitsgoverningbody.
Guarantor(Bank)_________________________
____________________________ _______________________________
Witness 1 Witness 2 1. Name: 1.Name:2. Title: 2.Title:
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FORM OF PERFORMANCE GUARANTEE
(OnNonJudicialStampPaperoftheGovernmentofPakistanofappropriatevalue)
To: Asst. Manager CS & HR
Board of Management
Sundar Industrial Estate
GuaranteeNo:_____________________DateofIssue:______________________
DateofExpiry:____________________AmountSecured:__________________
WHEREAS __________________________________________________ (hereinafter called “the
Contractor”) has undertaken in pursuance of Contract to execute
______________________________
____________________________________________________________(hereinaftercalled“theContract”).
ANDWHEREASithasbeenstipulatedinthesaidContractthattheContractorshallfurnish
aBankGuaranteebyarecognizedbankforthesumspecifiedthereinassecurity forthe
compliancewithhisobligationsinaccordancewiththeContract.
NOW THEREFORE, we (the bank) _________________________________________________________
herebyaffirmthatwearetheGuarantorandresponsible,onbehalfoftheContractor,up
toatotalofRs______________________(Rupees______________________________________________________
only)suchsumbeingpayableinthetypesandproportionsofsuchcurrenciesinwhichthe
Contract Price is payable, and we undertake to pay, upon first written demand and
without cavil or argument, any sum or sums within the limits of Rs _____________________
(Rupees _________________ __________________________________________________ only) as aforesaid
withoutneedingtoproveortoshowgroundsorreasonsfordemandofthesumspecified
therein.
We hereby waive the necessity of demanding the said debt from the Contractor before
presentinguswiththedemand.
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We further agree that no change or addition to or other modification of items of the
Contract or of the work to be performed thereunder or any of the Contract Documents
which maybemadebetween the ProcuringAgencyandtheContractorshall inanyway
releaseusfromanyliabilityunderthisguarantee,andweherebywaivenoticeofanysuch
change,additionormodification.
This guarantee shall remain valid and in fulleffect up to the date of issuance of Taking
OverCertificateorWorksi.eupto_____________________________.
WefurtheragreetoreplacethisguaranteewithaFreshGuaranteesixty(60)dayspriorto
thedateofexpiryoftheguaranteebeingreplacedforanamountequivalentto50%ofthe
amount of Performance Guarantee valid from the date of issuance of Taking Over
Certificateuptoninety(90)calendardaysafterissuanceofaDefectsLiabilityCertificate,
ifsorequiredbytheProcuringAgencywithintheContract.Iftheguaranteeisnotreplaced
thirty(30)dayspriortotheexpiryofthisguarantee,theProcuringAgencyshallhavethe
righttocallforencashmentwithoutanyrhymeorreason.
_______________________________ (Guarantor)Bank
Date____________________
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UNDERTAKING
NonJudicialStampPaperofRs100/-oftheGovernmentofPakistan
I / we read / understand the conditions specified in the Bid inquiry and undertake:
1. That I/weshall remainboundtosupplyany itemasanadditionalquantityat the
same rate on which I / we have supplied said item/services during the Contract
period.
2. ThatI/weagreewhetherourBidacceptedfortotal,partialorenhancedquantityfor
alloranysingleitem.
3. I/wealsoagreedtosupplyandaccept thesaid itemat therates forthesupplyof
ContractedquantitywithinthestipulatedperiodshownintheContract.
4. I/weundertakethat,ifanyoftheinformationsubmittedinaccordancetothisBid
inquiryfoundincorrect,ourContractmaybecancelledatanystageonourcostand
risk.
5. I/weundertakethat I/wehaveneverbeenblacklisted inpastonanygroundby
anyGovernment(Federal,Provincial),alocalbodyorapublicsectororganizationor
anyrelevantdepartment.OnaccountofsubmissionoffalsestatementI/weshallbe
disqualifiedforthwithandsubsequentlyblacklisted.
_______________________________ Bidder
Date____________________
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FORM OF BID
Date: ______________________
To: Asst. Manager CS & HR
Board of Management
Sundar Industrial Estate
HavingexaminedtheBiddingDocumentsincludingInstructionstoBidders,BiddingData,
ConditionsofContractandothersectionswithintheaforementioneddocumentforGroup
Life Insurance of BOM-SIE Employees one year (extendable with mutual consultation) and
completetheserviceswithremedyforanydefectsthereininconformitywiththeGeneral
and Special Conditions of Contract, Scope of Work and other details for the sum of Rs.
______________________orsuchothersumasmaybeascertainedinaccordancewiththesaid
conditions. We agree that the BOM-SIE reserves the right to reject all Bids at any stage
withoutassigninganyreasonasperPublicProcurementRule.
WealsounderstandthattheselectionoftheBiddershallbeaspertheEvaluationCriteria
clearlymentionedwithinthisBiddingDocument,thepurposeofwhichistomaximizethe
valueformoneyfortheProcuringAgency.
_______________________________ Bidder
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FORM OF CONTRACT
(ThesuccessfulBiddershallfillinthisforminaccordancewiththeinstructionsindicated)
ThisCONTRACTismadeonthe[ insert:number]dayof[ insert:month],[ insert:year].
BETWEEN
Board of Management Sundar Industrial Estate, a semi-government organization having
its office at Gate #2, Sundar Industrial Estate, Sundar Road, Lahore. (hereinafter called
“theProcuringAgency”),and
AND
[insert name of Contractor], a corporation incorporated under the laws of Pakistan and
havingitsprincipalplaceofbusinessat[insert:addressofContractor](hereinaftercalled
“theContractor”).
WHEREAStheProcuringAgencyhasplannedforGroupLifeInsuranceofBOM-SIEEmployees
fortheperiodofoneyear(extendablewithmutualconsent).
ANDWHEREAStheContractorisinthebusinessofLifeInsurancetoprovideservicesfor
GroupLifeInsuranceofBOM-SIEEmployees fortheperiodofoneyear(extendablewithmutual
consent) with have 5 years standing experience and has been selected in open bidding
processbytheProcuringAgency,inthesumof[insertContractPriceinwordsandfigures,
expressedintheContractCurrency](hereinaftercalled“theContractPrice”).
NOW THIS CONTRACT WITNESSETH AS FOLLOWS:
1. Incaseofdisputethe mattershallberesolvedthrougharbitrationnominatedeach
by both parties, their findings shall be binding on both the parties otherwise the
mattershallbereferredtoanempiremutuallyappointedbyboththepartieswhose
findingsshallbefinal.
2. In this Contract words and expressions shall have the same meanings as are
respectivelyassignedtothemintheConditionsofContractreferredto.
3. The following documents shall constitute the Contract between the Procuring
AgencyandtheContractor,andeachshallbereadandconstruedasanintegralpart
oftheContract:
a) ThisContract
b) SpecialConditionsofContract
c) GeneralConditionsofContract
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d) ScopeofWork
e) TheContractor’sBidandOriginalPriceSchedules
f) TheProcuringAgency’sNotificationofAward
1. This Contract shall prevail over all other Contract documents. In the event of any
discrepancyorinconsistencywithintheContractdocuments,thenthedocumentsshall
prevailintheorderlistedabove.
2. In consideration of the payments to be made by the Procuring Agency to the
Contractor as hereinafter mentioned, the Contractor hereby covenants with the
ProcuringAgencytoprovidetheServices.
IN WITNESS whereof the parties hereto have caused this Contract to be executed in
accordancewith the lawsof [insert thenameof theContractgoverning lawcountry]on
theday,monthandyearindicatedabove.
_________________________ _______________________
(Procuring Agency) (Contractor)
_________________________ ___________________________
Witness 1 Witness 2
1. Signature 1.Signature
2. Name 2.Name
3. Title 3.Title
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PRICE SCHEDULE
1. PREAMBLE TO PRICE SCHEDULE
ThePriceScheduleshallbereadinconjunctionwiththeConditionsofContractand
Data Sheet. The Contract shall be for the whole of the Work as described in this
BiddingDocument.TheBiddingDocumentmustbeforthecompleteScopeofWorks.
Name of Bidder ________________________________________________________________________________
Bid Number & the name of the Bid _________________________________________________________
Sr Particular Unit Price Qty Total
Total
Sign and Stamp of Bidder_________________________________________________
Note: Incaseofdiscrepancybetweenunitpriceandtotal,theunitpriceshallprevail.
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SCOPE OF WORK
1. Lives Coverage
ThelivescoveredunderLifeInsurancewillbeoffollowing:
a) Current Employees
2. Details of Plans for Life Insurance
Category
Allocation Of Grades
Qty.
COVERAGE LIMITS
Life Coverage
PTD (ACC)
A.D.B A.H (ACC)
TTD
A
Grade 9 - 5
21
400,000
400,000
400,000
400,000
10,000/- PM
B
Grade 4 – 1
115
______
300,000
300,000
300,000
300,000
Note: Include the followings
1. Total Numbers of Persons covered up to 65 years
2. 24 Hours Coverage worldwide
3. Terminal Illness