BIDDING DOCUMENT, FOR PURCHASE OF STATIONERY & … · 2019-08-24 · Tender For Purchase of...

Tender For Purchase of “Stationery & Printing Services”

BIDDING DOCUMENT, FOR PURCHASE OF “STATIONERY & PRINTING SERVICES” FOR

FINANCIAL YEAR 2019-20

TENDER DOCUMENT

(PROCUREMENT OF “STATIONERY & PRINTING SERVICES”)

ISFAND YAR BUKHARI DISTRICT HOSPITAL ATTOCK

MAIN KAMRA ROAD ATTOCK

Ph No. 057-9316070

Email: [email protected]

mailto:[email protected]


Table of Contents Terms & Conditions ............................................................................................................................................................ 3

1) General Instruction to Bidders: ............................................................................................................................... 3

2. Time Period: ............................................................................................................................................................ 3

3. Extension of Delivery period: ................................................................................................................................. 3

4. Cancellation / Penalty of Delay: .............................................................................................................................. 3

5. Payment to the Contractors: .................................................................................................................................... 4

6. Bid Security: ............................................................................................................................................................ 4

7. Deduction of Taxes: ................................................................................................................................................ 4

8. Dispute: ................................................................................................................................................................... 4

9. Evaluation Criteria: ................................................................................................................................................. 4

10. Bid / Tender opening procedure: ......................................................................................................................... 5

11. Other terms & conditions .................................................................................................................................... 5

12. Special terms & conditions ................................................................................................................................. 5

Annex-A .............................................................................................................................................................................. 9

Technical Specifications & Sechedule Of Prices ............................................................................................................ 9


Terms & Conditions

The Isfand Yar Bukhari District Hospital of Primary & Secondary Healthcare Department

(hereinafter referred to as “The Procuring Agency” or Client”) invites sealed bids from eligible

and experienced income tax & sales tax registered firms / companies (hereinafter referred to as

“Firm”) for the specified goods/Supplies & Services as per Annex-A (hereinafter referred to as

“Goods/Supplies & Services”).

1) General Instruction to Bidders:

1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to

be ignored. No offer shall be considered if:

a) Received without bid security.

b) It is received after the time and date fixed for its receipt.

c) Not signed & stamped by authorized person on each page of tender document.

d) The offer is ambiguous.

e) The offer is received by fax or e-mail.

f) The offer is from a black listed firm.

g) Offer received with shorter validity than required. h) The offer is not conforming to specifications/TORs indicated in the tender

documents.

i) The offer / quoted rates are furnished other than the tender document.

j) Any additional terms & conditions added by the Firm.

k) Any conditional offer. 1.2 Only Income & Sales tax registered firms / companies are eligible to participate in

the tender.

1.3 Bid will remain valid for a period of 90 days from the date of opening the tender.

No change in price will be made in case of Pak rupees variation against US$ and

any other case as may be.

1.4 The cover envelop must indicate particulars of tender and date of opening. The

envelopes must be properly sealed.

1.5 The Firm must indicate their National Income Tax No. / Sales Tax No. / circle of

Income Tax Department.

1.6 Offered rates will be on DDP (IYB District Hospital Attock), as detailed at Annex-

A and shall be inclusive of all taxes.

1.7 Tender will be awarded by The Procuring Agency after the approval of Competent

Authority i.e. Medical Superintendent of this Hospital.

2. Time Period:

The Firm will have to supply the items within one week from the receipt of the purchase

order.

3. Extension of Delivery period:

3.1 In special circumstances, request for extension of supply of items may be

considered by the Competent Authority on the written request of the Firm before

the target date of supply, which will be authorized to either accept or reject the

request of Firm without assigning any reason.

4. Cancellation / Penalty of Delay:

4.1 In case, Firm fails to execute the purchase order or work order in accordance with the


terms & conditions laid down in the tender document, bid security will be en-cashed

and penalty @ 0.5% per day will be levied. The goods supplied to Hospital, will be

inspected by The Procuring Agency through an authorized personnel and will be

rejected, if not found according to the given specifications as mentioned at Annex –

A, And The Procuring Agency will not be responsible for any costs or expenses

incurred by the Firm in connection with the supply of goods.

5. Payment to the Contractors:

5.1 Payment will be made through crossed cheque to the Firm against invoice after 100%

completion of supplies on requirement basis. No payment will be made as advance.

6. Bid Security:

6.1 Bid security of Rs. 30,000/- will have to be attached along with Financial Proposal. It

should be in the form of Pay Order / Bank Draft / CDR from a scheduled bank in

favor of The Procuring Agency.(MEDICAL SUPERINTENDENT ISFAND YAR BUKHARI

DISTRICT HOSPITAL ATTOCK)

6.2 Bid security of unsuccessful Firms shall be refunded on the finalization of the Tender whereas the bid security of successful Firm shall be refunded after successful

completion of contract period.

6.3 The bid security shall be forfeited if:

a. The offer is withdrawn, amended or revised. b. The Firm fails to execute the contract strictly in accordance with terms and

conditions of tender document.

7. Deduction of Taxes:

All taxes (if applicable. WHT, PST) will be deducted while making payment as per

Government Rules / Instructions/ Notifications.

8. Dispute:

In case of any dispute before or after the execution of contract, matter will be resolved as

per PPRA Rules.

9. Evaluation Criteria:

9.1 The applicant must be the owner of the Company / Firm.

9.2 Company / Firm Certificate of Registration (name of relevant registration entity

where the firm is legally registered).

9.3 NTN & Sales Tax registration certificates. 9.4 Undertaking on Legal valid attested Stamp paper that Firm has not any litigation by any

of provincial or federal government department, agency, organization or autonomous body or private sector organization anywhere in Pakistan.

9.5 Stamp Paper satating that the supplier / firm have never been declared as blacklisted by the Government.

9.6 Company profile with financial statements and previous business details of same contracts if any.


10. Bid / Tender opening procedure

The procurement will be made as per rule 38 (1) single stage one envelope, the bid shall

be a single package consisting of “financial” and the “technical” proposal.

11. Other terms & conditions

11.1 The Firm shall provide rates inclusive of all governmental taxes and delivery of

both services and goods will be the responsibility of the firm at Isfand Yar

Bukhari District Hospital Attock.

12. Special terms & conditions

12.1 Bid security in form of CDR worth of PKR 30,000/- must be attached with

financial bid while successful bidder have to submit performance security 3% of

contract value separately.

12.2 The contract will be non-transferable and no part of contract will be sublet by the

successful bidder without the approval of competent authority.

12.3 Supplies will be received through Medical Superintendent/Logistics Officer with

same brand mentioned in Purchase Order and approved samples.

12.4 Incase the supplier/Contractor failed to supply the orders within specified lead

time of Purchase Orders, the competent authority may purchase the same ordered

supplies from market on the risk and cost of the contractor.

12.5 The Competent Authority reserves the right to reject / accept any or all tenders

without assigning any reason and authority’s decision will be final in case of any

dispute as the case may be.


MEDICAL SUPERINTENDENT

ISFAND YAR BUKHARI DISTRICT HOSPITAL ATTOCK

MAIN KAMRA ROAD, ATTOCK Ph No. 057 93 16 070

Email: [email protected]

mailto:[email protected]


Note: Firms must fill-up below mentioned checklist / table and attach copies of required documents with proper

annexure along with tender document.

TENDER CHECKLIST

S.

#

DESCRIPTION

Marks

Tick

Yes / No

Documents

Attached at

Annexure

1 Copies of Work Orders / Contracts

(if any) 10

2 List of satisfied customers along with their contact numbers

10

3 Copy of Valid Tax Clearance Certificate

10

4 Affidavit regarding non-involvement in

any arbitration/ litigation with any

government agency / Department and not blacklisted as

well.

20

5 Copy of Income Tax Registration

certificate 20

6 Copy of Sales Tax Registrations

certificate 20

7 Last Year Financial Statements

(Bank Statement) 10

Responsive Criteria = 70

Note: Suppliers failed to fulfill any of the above requirements will not be considered as responsive.


FIRM INFORMATION

Name of Firm/Company

Complete Postal Address

Phone

Contact Person / Designation

Cell Number

E-Mail

Fax Number

National Tax Number

GST Number

Date of Submission / opening of technical proposals:

Receipt of tenders: Till 7th September, 2019 till 11:00 AM Opening of tenders: 7th September, 2019 AT 11:30 AM in the office of

Medical Superintendent Isfand Yar Bukhari District Hospital

Attock, Main Kamra Road Attock.

Ph No. 057 9316070


Annex-A

Technical Specifications & Sechedule Of Prices

Lot # 01 (Printing Services)

Printing Stuff

S.No Item Name Description Uom Approx.

Quantity Price

1 Indent Book

68gm Paper 100 Leaves Each

book upper side card

binding

EA 200

2 OPD Register 68gm size 11" X 17", 300

pages with H.Binding EA 150

3 Expense Book 68gm Size 8" X 13" 200

Pages H.Binding EA 200

4 Stock

Register

68gm Size 8" X 13" closed

size 200 Leaves H.Binding EA 50

5 File Cover

Duly Printed on 300gm box

Board ( Printing name

Medical Superintendent IBD

Hospital Attock )

EA 1,000

6 Admission

Register

8" X 13" on 68 gm pepr 200

Pages EA 150

7 Blank

Register

With Name Printed size 8" *

13" 200 Pages EA 100

8 Post Mortem

Register

68gm paper 10 set in each

set 18 leaf EA 50

9 MLC Register 100 leaf size 13" X 17" on

68gm EA 50

10 Reciept Book

68gm Paper 100 Leaves Each

book upper side card

binding

EA 1500

11

Patient File

( Bed Head

Ticket )

Patient Files: Medical,

Surgical, Gynea , Peads,

Eye, ENT, Emergency, OBS,

ward for various wards with

30-35 pages title on card

pin bindning inner pages on

68gm paper

EA 5,000

12 Stickers for

acrylic board

51 cm x 37 xm One side , 4

colored Pages 200gm, As per

Sample Provided

EA 5,000


13

Stickers for

waste

management

51 cm x 37 xcm , One side ,

4 colored 200gm paper as

per sample given with

sticking on back side

EA 5,000

14 Toner refill

Standard toner of printer

HP laser jet or equivalent,

good quality Pure black

tonner

EA 20

15 Panaflex 2x2 size without frame EA 50

16 Panaflex 3'x2' without frame EA 50

17 Panaflex 4'x2' without frame EA 50

18 Panaflex 51 cm x 37 cm without frame EA 50

19 Panaflex 3.5' x 1.5' without frame EA 50

20 Panaflex 42 X 18 INCH SIZE (2x2)

without frame EA 50

21 Panaflex 6' x 4' without frame EA 50

22 Panaflex For standees without frame EA 50

23 Stamps 5 lines printer s-843 or

equivalent Refillable EA 20

24 MSDS Form Form on A4 Paper 70gm EA 15,000

24 MSDS Form Form on Legal Paper 70gm EA 15,000

26

Patient File

( Hospital

Version )

9 Leaf( 18 Pages 68gm )

Black Printing, Legal size

, As per Sample provided

EA 25,000

27 MSDS Register 200 Pages on 70 gm with

Hard Binding EA 50

28 MSDS Register 400 Pages on 70 gm with

Hard Binding EA 50

29 OPD Slips

Outdoor Ticket 18*23/4 ,

200 leaaves each pad on

carbon less paper

Pad 2000

Lot # 02 (Stationery Supplies)

S.No Item Name Description Uo

m

Approx.

Quantity Price

1 Paper A4

70 gram

Rim of 500 sheets (AA, PP

Lite, Copymate or Equivalent)

Rea

m 100

2

Paper

legal 70

gram


Lite, Copymate or

Equivalent)

Rea

m 100

3

Paper

legal 55

gram


Lite, Copymate or

Equivalent)

Rea

m 20

4 Ball Point

Blue

(Pack of 10) (Dollar,

Pelikan, Fuji or

equivalent)

Pac

ket 20

5 Ball Point

Black


Pelikan, Fuji or

Pac

ket 20


equivalent)

6 Ball Point

Red


Pelikan, Fuji or

equivalent)

Pac

ket 20

7 Pointer

Black


Pelikan, Fuji or

equivalent)

Pac

ket 20

8 Pointer

Blue


Pelikan, Fuji or

equivalent)

Pac

ket 20

9 Pointer

Red


Pelikan, Fuji or

equivalent)

Pac

ket 20

10

Permanent

Marker

Black

Non Erasable (Pack of 10)

(Dollar, Piano or

equivalent)

Pac

ket 10

11

Permanent

Marker

Blue

Non Erasable (Pack of 10)

(Dollar, Piano or

equivalent)

Pac

ket 10

12

Board

Marker

Black

(Erasable)

Erasable (Pack of 10)

(Dollar, Piano or

equivalent)

Pac

ket 20

13

Board

Marker

Blue

(Erasable)

Erasable (Pack of 10)

(Dollar, Piano or

equivalent)

Pac

ket 20

14

Stapler

pin

remover

Good quality EA 20

15 Brown

Envelope

Size: 11 X 5 good quality

paper EA 10,000

16 White

Envelope

Size: 11 X 5 good quality

paper EA 10,000

17 White

Envelope Size: A4 good quality paper EA 5,000

18 Brown

Envelope Size: A4 good quality paper EA 5,000

19 Brown

Envelope

Size: Legal good quality

Paper EA 8,000

20 Box files

(Shakir, Comet, Fast or

equivalent) Legal size with

All accessories

EA 200

21

Binding

Tape Small

(Roll)

(2 inch) (Sign, Quality,

Sensa, Deer or Equivalent) EA 50

22

Common

pins for

notice

board

Good quality with color

tips

Pac

ket

0

20

23 Common

pins / Good quality EA 20


paper pins

for office

use

24

Common

pins

cushion /

paper pins

cushion

for office

use

Magnetic , rotatable Office

desk portable Type EA 20

25 Writing

pad 100 pages , A4/2 size EA 50

26

Stapler

standard

size

(Dux, Maped, Opal or

equivalent) EA 20

27

Punch

Machine

Double

(80 mm distance) GOOD

quality EA 20

28 Gum stick (40 gm) (UHU, Dollar, 3M

or equivalent) EA 50

29

Gum stick

glue

large jar

/ bottle

(500 gm) (UHU, Dollar, 3M

or equivalent) EA 50

30

Stapler

Pins

standard

size 24/6

(Box of 20 unit packs)

(Dux, Maped, Opal or

equivalent)

Box 20

31

Green

Notice

Boards

50 inch x 50 inch EA 10

32

Green

Notice

Boards

2 ft x 2 ft EA 10

33

Green

Notice

Boards

50 inch x 25 inch EA 10

34 Calculator Casio or equivalent 12

digits Large Buttons EA 20

35 Stamp pad

Blue

Butterfly/ dollar or

equivalent EA 20

36

Office

management

file /

assignment

file

Cahnyi, billi or equivalent

Legal Size EA 1,000

BIDDING DOCUMENT, FOR PURCHASE OF STATIONERY & … · 2019-08-24 · Tender For Purchase of...

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Transcript of BIDDING DOCUMENT, FOR PURCHASE OF STATIONERY & … · 2019-08-24 · Tender For Purchase of...