1 | P a g e

BIDDING DOCUMENT FOR AUCTION OF PARKING & SECURITY SERVICES

FOR FINANCIAL YEAR 2019-20

TENDER DOCUMENT

ISFAND YAR BUKHARI DISTRICT HOSPITAL

ATTOCK MAIN KAMRA ROAD ATTOCK

Ph No. 057-9316070

Email msdhqattock@gmail.com

2 | P a g e

Contents TENDER FOR PROVIDING ROUND THE CLOCK SECURITY AND PARKING SERVICES ....................................................... 3

THE BIDDER QUOTED HIGHER AMOUNT OF ‘C’ WOULD BE AWARDED THE CONTRACT. ............................................. 3

QUALIFICATION CRITERIA FOR BIDDER / KNOCKDOWN CRITERIA: ............................................................................... 3

GENERAL INFORMATION ............................................................................................................................................... 4

SCOPE OF WORK ............................................................................................................................................................ 5

GENERAL TERMS &CONDITIONS: .................................................................................................................................. 5

TENURE OF CONTRACT: ................................................................................................................................................. 8

TERMINATION OF CONTRACT ........................................................................................................................................ 8

BID SECURITY ................................................................................................................................................................. 8

SECURITY DEPOSIT ......................................................................................................................................................... 8

RATE SCHEDULE: ............................................................................................................................................................ 9

PAYMENT: ...................................................................................................................................................................... 9

DAMAGES FOR LOSS/DESTRUCTION/THEFT & PILFERAGE: ........................................................................................... 9

PENALTY : ....................................................................................................................................................................... 9

ARBITRATION. ................................................................................................................................................................ 9

JURISDICTION /RESOLUTION OF DISPUTES ................................................................................................................... 9

WAIVER : ........................................................................................................................................................................ 9

DECLARATION .............................................................................................................................................................. 10

DETAILS OF PARKING TENDER ..................................................................................................................................... 10

ELIGIBILITY OF TENDERER: ........................................................................................................................................... 10

ELIGIBILITY CRITERIA .................................................................................................................................................... 11

SCOPE OF WORKS ........................................................................................................................................................ 11

SCHEDULE OF VEHICLE PARKING CHARGES ................................................................................................................. 11

PENALTIES: ................................................................................................................................................................... 11

INSTRUCTIONS TO TENDERERS .................................................................................................................................... 12

General conditions of contract (GCC) .......................................................................................................................... 13

FORCE MAJEURE CONDITIONS: ............................................................................................................................... 14

ARBITRATION: .......................................................................................................................................................... 14

JURISDICTION: ......................................................................................................................................................... 15

PAYMENT TERMS ..................................................................................................................................................... 16

SPECIAL CONDITIONS FOR THE GRANT OF CONTRACT FOR COLLECTING PARKING CHARGES AND FOR RUNNING PARKING SITE OF IBD Hospital Attock ......................................................................................................................... 16

SCHEDULE OF VEHICLE PARKING AREA OF IBD Hospital Attock .................................................................................. 17

CONTRACT AGREEMENT FORM ................................................................................................................................... 18

Financial Proposals ...................................................................................................................................................... 19

ANNEXURE A ................................................................................................................................................................ 20

ANNEXURE - B .............................................................................................................................................................. 21

ANNEXURE - C .............................................................................................................................................................. 22

Annexure D .................................................................................................................................................................. 23

3 | P a g e

TENDER FOR PROVIDING ROUND THE CLOCK SECURITY AND PARKING SERVICES

1 Bid Validity : 90 days from date of opening of Tender

2 BID SECURITY: Rs. 14,400/- only (Fourteen Thousand Four Hundred Rupees Only)

3 Cost of Tender Document: 1000 /-(Rupees One thousand Only)

4 Period of Contract- One Financial Year or up to commencement of central contract from Primary &

Secondary Healthcare Department Lahore. (Extendable for another 03 months or part off)

5 The Bidders should apply for both Parking and Security Service simultaneously for the said tender

Note: Contract would be awarded on the following basis.

A: Parking Collection (as per annexure D) B: 12 Security Personals Salaries paid by vendor (see detail in annexure A) C = A – B= Rs ___________ will be deposited in Government exchequer per annum.

THE BIDDER QUOTED HIGHER AMOUNT OF ‘C’ WOULD BE AWARDED THE CONTRACT.

On behalf of the Medical Superintendent, IBD HOSPITAL Attock, sealed bids are invited under

Single stage- One envelope procedures, i.e., Technical Bid and Financial Bid in single envelop from Tax registered, resourceful, reputed & experienced Security and Parking Firms/ Agencies for providing round the clock security service at the following location for a period of one year or up

to commencement of central contract from Primary & Secondary Healthcare Department Lahore. (Extendable for a further period of 03 months thereof). Interested bidders may obtain tender document from The Office of Procurement Officer, IBD

Hospital Attock, on all working days up to 04-10-2019 10:30 AM with a request letter accompanied

by non-refundable tender fee of `1000/- (Rupees One Thousand Only). Tender document can also

be downloaded from PPRA website www.pprapunjab.gov.pk.

The technical bid and financial bid should be sealed in one cover duly super scribing “Tender for

Providing round the clock security and Parking services’’. This cover should be addressed to The

Office of Medical Superintendent, IBD Hospital Attock, so as to reach the office on or before 04-

10-2019 11:00AM. IMPORTANT NOTE: THIS TENDER AND FINAL CONTRACT CAN BE CANCELLED AT ANY TIME IF THE CENTRALIZED CONTRACT FOR SECURITY AND PARKING SERVICES FROM THE PRIMARY AND SECONDARY HEALTHCARE DEPARTMENT CAME INTO POWER.

QUALIFICATION CRITERIA FOR BIDDER / KNOCKDOWN CRITERIA:

1) The Firm/Company should have minimum 02 years’ experience in Security/ Parking Services.

2) Sealed Bids must be delivered to the above office on or before 04-10-2019 11:00 AM and must be accompanied by a Bid Security of Rs. 14,400/- only (Fourteen Thousand Four Hundred Rupees Only) in the form of CDR/Pay Order/Demand Draft.

4 | P a g e

3) During last two years the bidder must have completed at least one single security

contract of one year duration in Government/ Semi Government or reputed

Organization for providing round the clock security services in Punjab Region with

deployment of 15-20 security personnel per day at single premises. Documentary

evidence must be submitted.

4) Presently the bidder must have at least one running security contract in Government/

Semi Government or reputed Organization for providing round the clock security

services in Punjab Region with deployment of 15-20 security personnel per day.

Documentary evidence must be submitted. 5) The Bidder should have valid NTN, Sales Tax and PRA registration certificate.

GENERAL INFORMATION

i) The envelope containing Technical & Financial Bid shall be opened on the scheduled date

and time at the Office of Medical Superintendent, IBD Hospital Attock in the presence of

the representatives of the bidders, who wish to be present for the bid Opening.

ii) The bidders will be first shortlisted on the basis of the documents submitted for qualification

criteria for technical scrutiny. A Purchase committee constituted by Office of Medical

Superintendent, IBD Hospital may or may not visit the clients’ premises of these shortlisted

bidders and may also obtain the feedback from the clients. The report of the committee and

the feedback from the clients will be the basis for final short listing of the bidders.

(ii) The Financial Bids of only technically qualified & shortlisted bidders will be considered

for further process. The category wise requirement of Security personnel for IBD Hospital Attock is as below.

Sr # Category Of Security

Personnel Total Requirement

Ex. Servicemen From Armed

Forces/ Para Military/ Police

Civilian Security

Personnel

1 Security Supervisor 2 (Twelve hour Shift for Each) -

2 Security Guards 4 3

3 Lady Guards - 3

Sub Total 6 6

Grand Total 12

Note: 03 Security Guards among 12 should be fully armed

Note:

1. Total number of security personnel required is approximately 12/Person on daily basis. 2. Bidder is advised to fill the rate schedule only after visiting all the locations as

mentioned above.

3. The rates quoted by the bidder should invariably include all obligations and applicable taxes. 4. The bidder should have valid license under the Ministry of Interior, Federal Government/ Home

Department, Government of Punjab as on date of publication of tender document. In case the

license is submitted for renewal, it must be renewed before the date of submission of the tender

document failing which the bid submitted will be rejected. 5. If contract is awarded, the bidder is required to submit:

a) Copy of attendance register, wage slip & bonus register whenever required.

6. The bidder should sign all the pages of tender document before submission as token of having

read, accepted the terms and conditions.

7. The rates quoted in the tender shall remain firm for the entire period of the

contract. 8. Incomplete and late tenders shall be rejected.

5 | P a g e

9. The bidder if awarded the contract will have to provide the necessary manpower only

after getting the police verification done of the individuals.

SCOPE OF WORK

The scope of this tender is for providing effective & efficient round the clock security

services at IBD Hospital Attock premises and involves jobs such as:

o watch & ward

o preventing entry of unauthorized person & vehicle

o regulating entry, exit and parking of vehicles

o regulating entry and exit of material

o prevention of theft, loss and damage to IBD Hospital Attock property

o keeping constant patrolling of the premises

o To take part in firefighting rescue operation etc.in the event of emergency

o driving away stray animals

o Safety of movable & immovable property o Keep away stray dogs and animals from the premises of IBD Hospital Attock. o Regular checking of all office rooms and switching off lights, fans, power

points, air conditioners etc. o To cooperate with IBD Hospital Attock Officers in all matters relating to security and

Parking.

The scope of work also includes induction, deployment of trained security personnel, constant

monitoring of check posts, survey, surprise checks, reviewing and reporting security matters to

concerned officer, handling all security requirements of the institute independently &

recommending measures to improve the security arrangements.

The rate shall also include any work of incidental & contingent nature although not specifically

mentioned in the tender, but necessary for its completion in an efficient manner.

The scope of work in terms of the number of security personnel required by the institute may

increase or decrease during the term of the contract.

GENERAL TERMS &CONDITIONS:

The contractor shall be fully responsible in all respects to effectively take care of security needs of the Institute by deploying personnel with adequate experience of having worked

in similar organizations of repute, in all the shifts to ensure foolproof security arrangements. The contractor shall be fully responsible for complete watch and ward of entire IBD

Hospital Attock Building. The contractor shall deploy trained guards at all points and impart training to all his guards

at regular intervals. The training should include basic training in vigilance, firefighting and

using of fire extinguishers. The contractor shall also make special security arrangements involving deployment of

additional manpower as and when required, for which additional payment will be paid at

the quoted rates in the Price bid. The contractor is required to provide armed guard/gunman, presently 1 in each shift at

IBD Hospital Attock. The contractor shall ensure that no theft, pilferage, damage or any such similar act is

committed with regard to properties and assets of the Institute. The contractor shall be responsible to check, restrict and regulate the movements/entries of

persons/vehicles by using the Hand Held Metal Detector (HHMD), or Trolly Mirror etc.

6 | P a g e

provided at main gate and prevent unauthorized persons, things/material, vehicles and stray

animals from entering the premises. Necessary registers shall be maintained and all entries

made therein of all visitors and their belongings. The contractor shall keep a check on material moving in and out of the Hospital. No

materials shall be allowed to be taken away by anyone without proper authority and entry

in the material gate pass register to be maintained for this purpose. The contractor shall co-ordinate and liaison with the District Police Department

immediately in case of breach of peace/theft and shall assist the Institute in lodging

complaints with Police for loss, damage, destruction, pilferage or any of the properties of

the Institute or their staff members.

The contractor shall ensure regular attendance and proper performance of duties by security staff deployed by them at the respective check points. THE MEDICAL

SUPERINTENDENT or Admin Officer should have a meeting with the concerned staff at least twice in a month.

The contractor shall ensure that the alertness and patrolling in the Hospital is very effective

particularly on holidays and after office hours to prevent/detect theft, pilferage or any other

damage to Institute’s assets (material and persons).

The contractor shall not allow any of the personnel deployed at the Hospital to work in more

than one shift in a day. The Institute shall have the right to impose a suitable penalty if security

personnel are posted in more than one shift without sufficient cause and intimation to the

concerned officials of the Institute.

The contractor shall be responsible for lapses committed or omitted either inside or outside the

premises by the persons deployed by the contractor in the Hospital.

The contractor shall not assign or sublet, transfer or sub-contract the job awarded to them in favor of any other contractor or agency.

The contractor shall provide liveries such as uniforms, socks, belts, badges, raincoats,

gumboots, winter uniforms, whistle, lathi, big torches (with cells) and other paraphernalia to his

security staff at his own cost. The contractor shall be required to make the entries of materials bought out of the imprest

money by the staff members. The necessary register shall be maintained at the main gate / entry point.

The contractor shall at his own cost deploy strong, stout, mentally sound, trained, smart, well-

disciplined, intelligent, hardworking security personnel, after due medical check-up in the age

group, qualifications and experience as specified herein below. The weekly off of all security personnel shall be allowed as per the statutory provision.

The contractor shall further ensure that the personnel are of high integrity and their credentials

must be verified with reference to the pending police cases etc. The contractor shall be fully responsible for all disputes, issues, claims & matters related to

employment, non-employment & terms of employment as far as employees engaged by him are

concerned. The contractor shall indemnify IBD Hospital Attock for all appointment of his

personnel under him and that they shall have no claim for

Permanent employment at IBD Hospital Attock. There shall not be any privity of contract between the Institute on one side & employees

engaged by the contractor on the other side and the contractor alone should be responsible for all matters arising out of employees engaged by him. There would be no direct control /

supervision of the Institute on the employees of the contractor. The work should be carried out as per the instructions of Officer in charge. The contractor shall

be required to ensure maintenance of Institute’s decorum himself and by all the persons

deployed by him. In case of dispute on the interpretation of terms and conditions of the contract,

the decision of the MEDICAL SUPERINTENDENT, IBD Hospital Attock shall be final and

binding on the contractor. The contractor shall ensure that all the persons deployed by him are free from all communicable

contagious infectious and other diseases and the contractor shall have them medically examined

in case of any illness at his own cost. IBD Hospital Attock also reserves the right to direct the

contractor to get his persons medically examined by a physician approved by IBD Hospital

Attock at the sole expense of contractor. If in the opinion of the IBD Hospital any person

7 | P a g e

deployed by the contractor is found to be suffering from any such communicable diseases or if

any of the person of the contractor is found to commit any misconduct or misbehaves, IBD

Hospital Attock may restrain such person from entering the premises. The contractor shall be responsible for the persons deployed by him observing all safety rules

from time to time. In case, IBD Hospital Attock suffers any loss of any nature from the persons deployed by the contractor not following the safety regulations/ instructions, the contractor shall

be liable to make good all such losses as may be necessary to recover all such losses from the security deposit and/or dues payable by IBD Hospital Attock to the contractor besides other

remedies open to IBD Hospital Attock. The contractor would be required to arrange the screening/scrutiny of security personnel, which

he intends to deploy at the Institute, on the date/time convenient to Officer In-Charge, before final selection is done. The contractor would be required to submit the Police verification

certificate of all the personnel to be engaged for security work at any of the premises of the

Institute. If, at any time, IBD Hospital Attock finds any of the security personnel is unfit, the contractor

will be required to replace the same by another security person of the same rank and status

immediately. The decision of the officer-in-charge in this regard shall be final and binding on

the contractor.

All security personnel to be deployed by the contractor for providing security services should

possess sound health and physique and they should be in terry cotton uniform only, which

should be maintained in neat and clean condition and well pressed at all times while on duty.

The contractor shall inform the Officer-in-Charge, any change in any of its security personnel

posted at any point and shall do so only after prior approval of the Officer-in-Charge after

fulfilling all the terms and conditions laid down in the tender document. The security guards deployed in shifts will be required to keep continuous patrolling. IBD Hospital Attock reserves its right to change/alter any of the terms & conditions. The contractor will be required to submit a copy of bio-data with the present and permanent

address, CNIC, one passport size photograph and copy of valid Police Verification Certificate duly vetted by the contractor, in respect of each of the security personnel to be deployed by him

at the Institute. In the event of having found that the contractor or his personnel have contributed to a theft by

deliberately convincing or by themselves taking part in such an activity, IBD Hospital reserves

the right to forfeit the security deposit and terminate the contract immediately.

The contractor will be required to provide identity cards to his security personnel under

applicable labor laws.

The contractor shall deploy security personnel having basic knowledge of emergency

communication, firefighting and use & operation of various types of fire extinguishers. Security

personnel shall also be responsible for firefighting whenever need arises. In case of a major fire

emergency, they have to guide external firefighting services and also help them in firefighting

as per the instructions given by the Officer-in-charge of IBD Hospital Attock.

8 | P a g e

TENURE OF CONTRACT:

The contract will be for a period of One year effect from ……………………., 2019, with an

initial trial period of three months. The performance will be evaluated during the trial period

of the contract. At the sole discretion of IBD Hospital Attock, the trial period may be extended

for a further period of three months or more. IBD Hospital Attock reserves the exclusive right

to terminate the contract without notice, during the trial period/extended trial period without

assigning any reason whatsoever.

TERMINATION OF CONTRACT

Notwithstanding anything contained herein, IBD Hospital Attock reserves the right to terminate the contract at any time or stage during the period of contract, by giving one month notice in writing

without assigning any reason and without incurring any financial liability whatsoever to the Contractor.

The CONTRACTOR may also discontinue the services by giving three months’ notice in writing to

IBD Hospital Attock. If the CONTRACTOR suspends the services without any notice to IBD Hospital

Attock, the whole amount of security deposit shall be forfeited in addition to the recovery of loss

incurred in making alternate arrangements.

The contract shall stand terminated in the event of filing any legal petition against IBD Hospital Attock

by the CONTRACTOR or any of its employees with regard to labor laws/rules or in case of any

agitation/strike initiated by the CONTRACTOR’s employees.

BID SECURITY

The interested bidders may submit the tender document complete in all respects along with BID

SECURITY of 14,400/- (Rupees Fourteen Thousand Four Hundred Only) in the form of Demand

draft/Banker’s Cheque of any scheduled bank drawn in favor of “Medical Superintendent, IBD

Hospital Attock.

The BID SECURITYof the unsuccessful bidders shall be returned at the earliest after expiry of The bid validity and latest on or before the 30th day after the award of the contract, whichever is later.

SECURITY DEPOSIT

The successful bidder shall have to deposit a Security Deposit 5% of contract value within two weeks

of the receipt of the WORK ORDER. The security deposit will be furnished in the form of Demand

Draft / Bank Guarantee FROM ANY REGISTERED Bank, drawn in favor of “MEDICAL SUPERINTENDENT, IBD Hospital Attock ”

The security deposit should be valid for A PERIOD OF ONE YEAR beyond the date of completion

of all contractual obligations. BID SECURITY shall be refunded to the successful bidder on receipt of

security deposit. The Security Deposit shall be held by IBD Hospital as security for the due

performance of the CONTRACTOR’s obligations under the Contract. The security deposit shall be

refunded to the contractor within ONE YEAR from the date of expiry/termination of the contract.

The whole amount of the Security Deposit will be liable to be forfeited in case of breach of any of the

terms agreed upon by the CONTRACTOR. The security deposit shall also be liable to appropriation

against dues payable to IBD Hospital Attock under the agreement or damage or expenses that may be

incurred by IBD Hospital Attock as a result of negligence, or such acts and omissions on the part of

the CONTRACTOR or the persons deployed by him at IBD Hospital Attock.

9 | P a g e

RATE SCHEDULE: The rates may be furnished in the Financial Bid and shall remain same during the entire period

of the contract. The rates quoted shall be package/lump sum rate and while quoting the contractor

should consider any future increase / decrease in the statutory obligations.

PAYMENT: The payment to the security personnel will be paid by the Parking amount collected by the awardee contractor. No claim for interest will be entertained by IBD Hospital Attock in respect of any payment which will be withheld with IBD Hospital Attock due to discrepancy between IBD Hospital Attock &

Contractor or due to Administrative delay for the reasons beyond the control of IBD Hospital Attock.

DAMAGES FOR LOSS/DESTRUCTION/THEFT & PILFERAGE:

It shall be the duty of the contractor to ensure that no property, assets, instruments, machineries

of the Institute are damaged, destroyed, pilfered or taken away by any person. In case, any such

damage, destruction, loss, theft or pilferage arises due to negligence/lapse on the part of the persons

deployed by the contractor, the contractor shall be fully accountable, responsible and liable for

making good the loss.

PENALTY :

In case of lapses, failures, repeated failures or lacunas noticed on the part of the Contractor,

Authorized Officer shall have the right to impose fine(s)/Penalty(s) as per the seriousness of

the lapse, which shall be binding on the Contractor. While all contractual conditions will be

strictly enforced, penalties will be imposed for deficiencies in service as below.

ARBITRATION.

In the event of any dispute or difference arising out or of in connection with any of the

terms and conditions of the Contract, the matter shall be referred to the THE MEDICAL

SUPERINTENDENT, IBD Hospital Attock for settlement. In case the parties to the

Contract are not in a position to settle the dispute mutually, the matter shall be referred to

a Sole Arbitrator to be appointed in accordance with the Arbitration Act, 1940 as amended

time to time.

JURISDICTION /RESOLUTION OF DISPUTES The Court (s) of Attock only will have the jurisdiction to deal with and decide any legal matters or dispute

whatsoever arising out of the contract.

WAIVER :

No failure or delay by IBD Hospital Attock in enforcing any right to remedy of IBD Hospital

Attock in terms of contract or any obligation or liability of the contractor in terms thereof shall be

deemed to be a waiver of such right, remedy obligation or liability, as the case may be, by IBD

Hospital Attock and not withstanding such failure or delay, IBD Hospital Attock shall be entitled

at any time to enforce such right, remedy, obligation or liability, as the case may be.

Authorized Signatory (signature in full):__________________________________________

10 | P a g e

Name and Title of Signatory with seal of the company:____________________________

DECLARATION

1. The above facts are true to the best of my knowledge and I shall be held fully responsible for any wrong statement.

2. I have read the Tender Notice No……………………….. of IBD Hospital

Attock, dated …………………………….and understood the terms and conditions.

3. I agree to abide the terms and conditions of the contract.

Authorized Signatory (signature in full):__________________________________________

Name and Title of Signatory with seal of the company:______________________________

DETAILS OF PARKING TENDER

Sealed Tenders are invited by MEDICAL SUPERINTENDENT, IBD Hospital Attock as per terms and

conditions stipulated in the Tender document for 'PARKING AND SECURITY SERVICES CONTRACT at

IBD Hospital Attock.

ELIGIBILITY OF TENDERER:

Tenderer should have at least 02 year experience of having satisfactory completed similar works (similar

works means management of Parking stand of Institutes of Central Govt./State Govt/ Dept's, Public Sector

Undertakings, Railways, Municipal Corporations, Autonomous Bodies, Large Industrial/Educational Campus,

Hospitals). The Tender document may be obtained from THE OFFICE OF MEDICAL SUPERINTENDENT, IBD

Hospital Attock against submission of Rs. 1000/- (Non refundable). The Tender document may also be downloaded from the official website of PPRA www.pprapunjab.gov.pk. Tender document may be obtained from procurement office. The Tender with particulars and enclosures must

reach THE OFFICE OF MEDICAL SUPERINTENDENT, IBD Hospital Attock up to 04-10-2019 at

11:00AM The Tender would be opened on 04-10-2019 at 11:30 AM. The Tenderers or their authorized

representatives, if so desire, may attend the opening of the tender in the THE OFFICE OF MEDICAL

SUPERINTENDENT, IBD Hospital Attock on the date and time mentioned above. Institute shall not be

responsible for any postal delay. In case the date for opening of the tender is declared a holiday the tender will

be opened on the next working day at the same place and time. Tender received after the last date and time

will be rejected. Tender not accompanied by documentary proof of the adequate experience and BID SECURITY shall be

summarily rejected. THE OFFICE OF MEDICAL SUPERINTENDENT, IBD Hospital Attock reserves the right to accept or reject

any or all the tender without assigning any reason thereof.

11 | P a g e

ELIGIBILITY CRITERIA

A) Experience of having satisfactorily completed similar works during last 02 year (similar works means

management of parking stand of Institutes of Central Govt./State Govt/ Dept's, Public Sector Undertakings,

Railways, Municipal Corporations, Autonomous Bodies, Large Industrial/Educational Campus, Hospitals). B) Following documents are required for Technical Qualification of Bids.

C) Registration of Firm. D) Declaration of agency on Affidavit that it has never been blacklisted. E) The Tenderer should enclose declaration on its letterhead that there is no ongoing police case /

vigilance inquiry against the Tenderer or / and its Partners The Owner/chief Executive of the company and he / she has never been convicted or punished by any Honorable Court of Law.

All tenderers are requested to read the tender document carefully as the terms and conditions, including the

procedures to fill the tender form and tender assessment criteria are slightly different from the routine tenders.

THE MEDICAL SUPERINTENDENT, IBD Hospital Attock reserves the right to amend any of the terms

and conditions mentioned hereunder and in such a situation the tenderer shall be given sufficient time to take

the changes into account. However, no relaxation will be given as far as statutory requirements are concerned.

SCOPE OF WORKS

To provide round the clock Vehicle Parking Services at IBD Hospital Attock specified Parking

Location mentioned in Annexure - E & as per the approved Parking charges schedule of Government of

Punjab, terms & conditions of tender, should be accepted.

SCHEDULE OF VEHICLE PARKING CHARGES

The contractor shall be entitled to charge the Vehicle Parking Charges only according to the schedule

of rates which are as under.

Four Wheel Vehicle (Car) Rs 20

Two Wheel Vehicle (Bike) Rs 10

These rates should be print on each token of the parking.

The contractor will suitably compensate the vehicle owner in case of theft of vehicle from the parking area as

mentioned in schedule of Annexure – A. He will reasonably compensate the loss to vehicle owner, in case of

any consequent damage to the vehicle in course of parking. Further the contractor will compensate to the

owner of vehicle in making good the loss due to damage.

In case of any vehicle lying in the parking space unclaimed by more than two days, the matter shall be reported

to Admin Officer IBD Hospital Attock and concerned Police station for further legal proceedings.

PENALTIES: The penalities will be imposed on violation of terms and conditions of tender as per the list given below:

The amount of penalty given above is tentative and may vary depending upon the magnitude of irregularity

observed. After repeated violations and no improvement in the situation on ground, IBD Hospital Attock

reserves the right to cancel the contract.

In case of any act or acts by the contractor which may be deemed criminal to be decided solely by the

authorized representative of IBD Hospital Attock.

12 | P a g e

INSTRUCTIONS TO TENDERERS Eligible agencies are advised to visit the Hospital site to get the on site assessment of the work on any working

day by taking permission from the THE MEDICAL SUPERINTENDENT, IBD Hospital Attock

2. The Tenders are to be submitted as per one bid system i.e.- Technical Bid and Financial Bid in single

envelop. The technical bid should contain the papers to fulfill all the eligibility criteria, certificate of

experience, satisfactory performance certificate, undertakings as per instructions. Financial Bid should contain

the rates quoted for the monthly fee payable to IBD Hospital Attock against the Vehicle Parking Services to

be provided as per instructions given in the tender document. Both the bids should be submitted in one sealed

envelopes super scribed as ''Technical / Finacial Bid for vehicle parking services'' Sealed tenders are to be addressed to the MEDICAL

SUPERINTENDENT, IBD Hospital Attock. The completely filled Tender should be dropped in the tender

box kept in the office of the MEDICAL SUPERINTENDENT, IBD Hospital Attock by the stipulated date

and time. No tender submitted or received after the closing date and time will be considered.

3. The declaration in the prescribed proforma (Annexure -B) should be submitted along with the Bid.

4. The Bidder should apply for both Parking and Security Services Contract simultaneously and

should submit single BID security of Rs. 14,400/- only (Fourteen Thousand Four Hundred Rupees Only).

5) All entries in the tender form should be legible and filled clearly. Any overwriting or cutting which

is unavoidable shall be signed by the authorized signatory. 6) The offer shall be valid for 90 days from the date of opening.

7) The tenderer shall quote for all works failing which the bid shall be considered non

responsive.

8) Tender incomplete in any form will be rejected outright. Conditional tenders will also be rejected

outright. 9) The closing date and time for receipt of tenders is 13-03-2019 at 11:00AM

10) The tender shall be opened at 04-10-2019 at 11:30 AM at Medical Superintendent office of IBD

Hospital Attock in the presence of the authorized representative of the tenderer, who wish to be present at that

time.

All the Technical Bid will be scrutinized, by the evaluation committee constituted by the MEDICAL

SUPERINTENDENT to check all relevant documents for their authenticity.

i) No Tenderer will be allowed to withdraw after submission of the tenders within the bid validity

period otherwise the BID SECURITY submitted by the tendering firm would stand Forfeited.

ii) In case the successful Tenderer declines the offer of contract, for whatsoever reason(s), his BID

SECURITY will be forfeited.

iii) A formal contract shall be entered into with the successful tenderer. In this contract, the

successful tenderer shall be defined as contractor. iv) The successful tenderer will have to deposit a Security Deposit of 5% of Contract Value-in the form

of Bankers cheque / Bank Draft drawn in favor of MEDICAL SUPERINTENDENT, IBD Hospital Attock, payble within 15 days from the issue of letter of Intent. Failure in depositing Security deposit contract will be cancelled. No interest is payable on the amount of Security deposit. It will be returned after 3 months on completion of the contract period.

v) Each page of the tender documents and papers submitted along with, should be signed and stamped

by the authorized signatory in acceptance of the terms and conditions laid down by the IBD Hospital Attock.

13 | P a g e

vi) The competent authority of IBD Hospital Attock reserves the right to amend any of the terms and

conditions mentioned in the tender document if it is felt necessary in the interest of the Hospital.

vii) The competent authority of IBD Hospital Attock reserves the right to reject all or any tender in

whole, or in part, without assigning and reason(s) thereof.

General conditions of contract (GCC) i) That the contractor shall keep and maintain the

ii) parking area and the site around the parking area in a clean, proper and decent condition, and shall

not keep the premises in a bad state of affairs during the currency of the period of contract and shall not in

any manner damage the wall, floor or other structures of the Hospital or structures in the parking area, nor

cause any kind of obstruction to the user of the hospital in any manner whatsoever.

iii) That the contractor shall charge such rates as mentioned in the tender document and shall exhibit

the schedule of rate at a specified place in the premises.

iii) That the contractor shall maintain the parking site in a clean and hygienic condition and shall conform

to the rules, regulations or by laws made in this regards by the municipal / civic / TMC authorities concerned.

iv) That the Contractor shall arrange his business in such a manner that he shall be in a position

to cater to the needs of the commuters / visitors.

v). That the contractor shall place and continue to keep in the aforesaid premises all necessary equipment and

shall not remove any item from the site of parking there-off without prior approval of the employer.

1 That the contractor shall not display or exhibit pictures, posters, statues or other articles, which are

repugnant to the moral or are of indecent, immoral or of improper character. It is expressly agreed that the

decision of the employer in this regard shall be conclusive and binding on the contractor and shall not be a

subject matter of dispute.

2 That the contractor shall not display or exhibit any advertisements in parking premises / put up

hoarding on any part of the interior or exterior.

3 That the contractor shall have no right, title or interest in the premises allotted to him nor shall he, be

deemed to have exclusive possession thereof, except the permission to use the said site for the currency of this

contract. Further, IBD Hospital Attock reserves the right to curtail the area of parking at any point of time

during the currency of contract agreement for any developmental or what so ever reasons may be. No claim

or compensation will be entertained on this account.

4 That the contractor shall not be entitled to allow any other person to use the premises in his possession

or to use any part thereof. In the event of the death of the contractor or the contractor becoming insolvent, or

dissolved if it is a partnership firm prior to the expiry of the period fixed hereinafter "the contract" be continued

with the legal heir/successor till award of contract to successful agency selected in tender process.

5 However with the express approval of the employer the legal heirs or representatives may be permitted

after discharging any liability that the contractor may have incurred, remove the goods and other equipment

that may be found at the specified premises. But in case, the goods are not claimed by the legal heirs/

representatives within four weeks of the demise of the contractor, the employer may by public auction dispose

off the same.

6. That the contractor shall cater to the needs of Vehicle Parking Services of the commuters & the visitors

to the hospital and failure to cater to the needs of these persons for a continuous period of seven days shall

amount to a breach of the terms of this contract.

vi). That the contractor shall maintain the free parking spaces specified in the tender documents for IBD

Hospital Attock employees.

14 | P a g e

The contractor confirms full understanding and comprehension that notwithstanding anything else mentioned

in this document, IBD Hospital Attock has the right to terminate this Contract agreement as and when it

requires the said parking space/s for its own programmes whatsoever, by giving one month's notice thereof.

The contractor voluntarily and unequivocally agrees to peacefully vacate the parking site as and when called

upon by IBD Hospital Attock without demur. The contractor agrees voluntarily and unequivocally not to seek

any claim damages, compensation or any other consideration whatsoever on this account in case of such

termination, due to requirement of space by IBD Hospital Attock for its own use/ cancellation due to any other

cause, including breach of terms and conditions of this agreement.

b) If the contractor is desirous of terminating the contract hereby created before the expiry of the period

of the contract, it shall give to IBD Hospital Attock, three month notice in writing of its intention to terminate

the contract.

c) That the contractor shall abide by all rules and regulations, orders and instructions that the employer

may from time to time make or adopt or issue for the care, protection and administration of the hospital parking

site and the general welfare and comfort of IBD Hospital Attock employees and other connected persons.

d) That the IBD Hospital Attock shall not be responsible for the safety of any material or articles

belonging to the contractor and also shall not be liable for any charge or injury to the property of the contractor

lying at any time in / on / upon or around the said parking area from any cause whatsoever. Contractor will be

responsible for the safety and security of all the vehicles parked in parking. He will also be liable to pay

damages/compensation if any arises, from the commuters/users of the parking. In any case, IBD Hospital

Attock will not be responsible for any damage/theft of vehicles in parking.

vii). That the overall control of the parking site and supervision of the parking area shall remain vested with

the CONTRACTOR, whose supervisors or authorized representative shall have access to at all hours to the

said premises or any part thereof.

viii). That on the expiry of the period of contract or on determination or revocation of the contract under the

terms and conditions hereof, any belonging of the contractor found in such parking site shall be liable to be

sold through public auctions unless claimed within a fortnight of the expiry of the period of contract or

determination or revocation of the contract as the case may be. The employer shall be entitled to appropriate

out of the proceeds of such sale the amount due to the employer from the contractor.

ix) That the employer shall have the right to terminate the contract after giving one month's notice without

assigning any reason thereof. The employer will also have right to take into possession full or part of parking

area for its own use or for development / modernization of parking area.

FORCE MAJEURE CONDITIONS:

a) Natural phenomena, including but not limited to abnormally bad weather, unprecedented flood and

draught, earthquakes & epidemics. b) Political upheaval, Civil commotion, strikes, lockouts acts of any Govt. (Domestic/foreign) including but

not limited to war, proprieties, quarantine embargoes. c) In the event of delay due to Force Majeure for more than one month the contract may be terminated at

the discretion of the IBD Hospital Attock. Termination under such circumstances will be without any

liability on either side. a. Serious loss or damage by fire. b. Any other causes which, at the sole discretion of IBD Hospital Attock, is beyond the

control of the contractor's.

ARBITRATION:

Any dispute and or difference arising out of or relating to this contract will be resolved through joint

discussion of the authorized representatives of the concerned parties. However, if the disputes are not

resolved by joint discussions, then the matter will be referred for adjudication to a sole Arbitrator

appointed by the THE MEDICAL SUPERINTENDENT IBD Hospital Attock.

15 | P a g e

The award of the sole Arbitrator shall be final and binding on all the parties. The arbitration proceeding'' s shall be governed by PAKISTANI Arbitration and Conciliation Act 1940 as amended from time to time. The cost of Arbitration shall be borne by the respective parties in equal proportions. During the

pendency of the arbitration proceedings and currency of contract, the Contractor shall not be entitled to suspend the work/service to which the dispute relates on account of the arbitration and payment to the contractor shall continue to be made in terms of the contract. Arbitration proceedings will be held at Bhopal.

JURISDICTION:

This contract shall be deemed to have been concluded at IBD Hospital Attock for all purposes and

therefore only courts of Attock shall be having jurisdiction for the purpose of any adjudication where some

dispute / obligation remain unsolved despite arbitration.

xii) That nothing herein contained shall be construed as conferring upon the contractor any right, title or

interest in respect of or over, in or upon the demised premises and the property of the employer. That the

dealing of the contractor / his employees with the commuters/visitors shall be polite and courteous and he

shall not indulge in any activity, which may cause harm to the interest of IBD Hospital Attock or its

employees.

xiii) That the contractor shall allow IBD Hospital Attock authorized representatives to enter upon the

premises/site in order to inspect and execute any structural repairs, additions or alterations at the site, check

water and sanitary conditions or do renovations which may be found necessary from time to time by the

employer and for the purpose connected herewith and for compliance of terms and conditions of any works

relating to repairs/additions/alterations or other damages that may be caused during the course of installation

of any fittings, fixtures etc. or owing to the inspection of the premises.

That the contractor shall be responsible for all the damages or loss of the property due to reasons for which he

or his employees are directly responsible and shall be liable to make good any loss or damage that may be

sustained by the employer except those due to normal wear and tear or such as be caused by storm earthquake

or any other natural calamities beyond his control. The decision of the employer in regard to the extent and

quantum of compensation if any to be paid shall be binding upon the contractor.

That the premises allotted shall not be used for residential purpose or for a purpose other than for which it is

allowed. The contractor shall not be permitted to utilize the premises or to carry on any other trade along with

the authorized business during the period of his contract.

That the contractor shall not keep any animal or convenience in or outside the premises.

That the employees of the contractor are and shall under no circumstances be construed as employees of IBD

Hospital Attock, and the contract indemnifies IBD Hospital Attock against any claims whatsoever against

claims made by contractor employees.

That in case any theft or damage to property/vehicle or equipment or any other item in the charge of the

contractor in the course of conduct of his business, the contractor indemnifies IBD Hospital Attock against

any claims, compensation or damages whatsoever.

That in case any amount becomes due against the CONTRACTOR in respect of any matter covered under the

contract, and contractor failed to pay the same within prescribed time limit it will be recovered as Arrears

alongwith State Bank Pakistan announced % interest for the period of delay.

Contractor shall clearly mark the individual vehicles space in the parking area & should clearly put up signages

& markings indicating direction towards exit & entry. Vehicles should be parked in orderly manner and

passages for vehicles movement should be made available within the parking lot.

That all or any of the powers vested in the contract under these presence in respect of grant determinations,

revocations, cancellations or restoration of this license or recovery of any dues in respect thereof or connected

therewith shall also be exercised by the IBD Hospital Attock and the CONTRACTOR shall have no objection

whatsoever in this respect.

To comply with any systemic improvements as directed by IBD Hospital Attock.

DURATION OF CONTRACT

The contract shall initially be valid for a period of One Years, the contract period may be extended for any

further period(s) of 03 months after expiry of the above stipulated period on mutually agreed basis. In case

contract lasts for full stipulated time as above and no notice of termination has been served by either party,

the contract shall be deemed to be continuing till it is formally renewed or terminated by the parties to the

16 | P a g e

contract. IBD Hospital Attock by reasons whatsoever and of which the IBD Hospital Attock shall be the sole

judge and may terminate this contract by giving notice of 01 month and the contractor and his staff shall vacate

the site on the expiry of such notice.

Notice period by the contractor during execution of contract will be 03 months on/after

confirmation. The Contract will also Expire after one year or and decision about security and parking by Primary and

secondary Healthcare department or any central contract by Primary and secondary Healthcare Department.

PAYMENT TERMS

The contractor shall pay the monthly fee of Parking in terms of Monthly Payment to the Security Personnel appointed in IBD Hospital Attock

The contractor shall charge for vehicle parking only as per the schedule of parking charges as per the

schedule of rates mentioned in scope of work of the tender documents. During the currency of contract, the

contractor shall not have any right to revise the rates without the written consent of IBD Hospital Attock. In case of non payment to the security personnel appointed at IBD Hospital Attock on stipulated time,

penalties will be imposed on the contractor as per Schedule of penalties mentioned in the tender document

alongwith 02% interest for the late payment if any. Contractor shall also pay all the license or other fee or taxes payable to the Government or municipal

or local bodies concerned in connection with the regulation/ monitoring/management of the business of

parking. The Contractor shall deposit interest free security deposit of Rs. 14,000/- (Rs. Fourteen Thousand Four

Hundred Only) within 15 days from date of taking over which shall remain with IBD Hospital Attock till

the final conclusion of contract. In case of any default by the contractor, the IBD Hospital Attock will forfeit

the security deposit and also can claim damages for each default or loss incurred due to the negligence of

the contractor.

SPECIAL CONDITIONS FOR THE GRANT OF CONTRACT FOR COLLECTING PARKING CHARGES AND FOR RUNNING PARKING SITE OF IBD Hospital Attock

1. The contract for parking is non-transferable. The agency will keep his representative at site during

operative hours of parking. The agency will only depute their regular personnel and supervisor for executing

the work. It is further made clear that the agency cannot sublet the work in part or full to any other agency. If

subletting is done the contract will get terminated.

2. The contractor have to depute their representatives at site office who will be available during parking

hours. He will ensure the compliance of instructions given by the client's representative during inspection of

site. He is to ensure availability of sufficient number of printed parking coupons with specified cost/zero cost.

3. The representatives will ensure that vehicle are parked in the demarcated area for parking. No

additional area to be encroached for parking. The encroachment in additional area will attract penalty. The

penalty will be at double the monthly rental proportionate to the encroached area. The repetition of

encroachment in additional area will lead to termination of contract.

4. The representatives will ensure the display of updated emergency telephone numbers i.e. Fire Station,

Police Station, Hospital, Ambulance etc. He will liaison with concerned authorities for assistance during

emergency.

17 | P a g e

5. Once demarcated area is fully occupied, the board indicating ''PARKING IS FULL'' is to be placed at

entrance of parking and supervisor is to be given instruction to depute workman to guide the approaching

vehicle.

6. The contractor is required to post an experienced supervisor on every parking lot. He should be

conversant with the parking layout and understand the priority/sequence of placing vehicles in parking lot.

Similarly, for vehicles moving out of parking area, he should be in a position to depute the worker and direct

them how to guide vehicle drivers to park or to move out the vehicles in particular lot etc. without causing

damages to parked vehicles. The contractor is to depute supervisors in shift.

ANNEXURE - C

SCHEDULE OF VEHICLE PARKING AREA OF IBD Hospital Attock

S.No Name of Parking Location of Parking

1 Parking in-front of OPD ( Left & Right

Fassade)

A

2 Parking in-Front of Emergency & ICU/CCU

Ward

B

TENTATIVE PLANS OF PARKING SITE

Please note that location of parking sites may be changed by IBD Hospital Attock and no compensation or

claim will be entertained on this account.

Area means, area within boundary of IBD Hospital Attock parking sites and no deduction on account of any

tree, electric pole, ramps, footpath kerbs has been made as per drawing attached.

18 | P a g e

CONTRACT AGREEMENT FORM

THIS AGREEMENT made the ______ day of _________ 2019 between the THE MEDICAL SUPERINTENDENT, IBD Hospital Attock (hereinafter ''the IBD Hospital Attock '') of the one part and ______________________ (Name of agency of ________________________ (city) (herein after ''the contractor'') of the other part: WHEREAS the

IBD Hospital Attock is desirous of 'Vehicle Parking Services Contract at designated parking spaces of IBD

Hospital Attock ' and has accepted a bid by the agency for the 'Vehicle Parking Services Contract' as per the

Prices quoted in Financial Bid ( hereinafter called the ''Contract Price'') NOW THIS AGREEMENT WITNESSETH AS FOLLOWS : 1. In this agreement words and expressions shall have the same meanings as are respectively assigned

to them in the Conditions of Contract referred to . 2. The following documents shall be deemed to form and be read and construed as part of this

Agreement, viz.: 3. Tender Notice ; 4. The entire tender document; 5. The Bid Form and the Price Schedule (Financial Bid) submitted by the Bidder ; 6. The Specifications of works given in various sections of the tender document ; 7. The Terms and Conditions of Contract ; 8. The IBD Hospital Attock Notification of Award ; 9. The agency's acceptance of the award ; The contractor shall pay the monthly fee of Parking in terms of Monthly Payment to the Security Personnel appointed in IBD Hospital Attock . IBD Hospital Attock is giving the permission to the contractor for vehicle parking services at the designated parking spaces of IBD Hospital Attock as per the details provided in section

-III, scope of works of tender document. Brief particulars of the works which shall be undertaken by the agency is as per the whole set of tender

documents. The Vehicle Parking Services contract at designated parking spaces of IBD Hospital Attock will

be with effect from 00-00-2019 to 00-00-2020. IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the

PAKISTANI laws the day and year first above written.

Signed, Sealed and Delivered by the Said ____________________________ ( for the IBD Hospital Attock ) In the presence of ____________________________ Signed, Sealed and Delivered by the

Said_________________________ ( for the AGENCY) In the presence of; Witness

(1) Witness (2) Signature of Bidder

19 | P a g e

Financial Proposals

The tender will be awarded to the highest quoted price by bidder.

I/we also declare that, I/we will abide by all the rules and regulation of IBD Hospital Attock If awarded the

Tender. I/we are also aware that the THE MEDICAL SUPERINTENDENT of the hospital reserves his right

to cancel our Tender in part or full without assigning any reason, what so ever, and for the same, I/we will

have no right to challenge the same in any court of law.

The contractor shall pay the monthly fee of Parking in terms of Monthly Payment to the Security Personnel appointed in IBD Hospital Attock and payment to the government exchequer as per law.

A: Parking Collection B: 12 Security Personals Salaries paid by vendor (see detail in annexure A) C = A – B= Rs__________________/- Amount in words (Rupees _________________________________only) The bidder quoted higher amount of ‘C’ would be awarded the contract. The Amount of ‘C’ will be deposited in government exchequer as per law. The amount should be quoted on monthly basis.s

Signature and stamp of Authorized Person

20 | P a g e

ANNEXURE A The category wise requirement of Security personnel for IBD Hospital Attock is as below.

Sr # Category Of Security Personnel Total Requirement

Ex. Servicemen From Armed

Forces/ Para Military/ Police

Civilian Security

Personnel

1 Security Supervisor 2 0

2 Security Guards 4 3

3 Lady Guards 0 3

Sub Total 6 6

Grand Total 12

Note: 03 Security Guards among 12 should be fully armed

21 | P a g e

ANNEXURE - B

DECLARATION

9. I, …................................................................................................................... Son / Daughter of …........................................................................................... Proprietor / Partner /

Authorized Signatory of …........................................................................................ am competent to sign this

declaration and execute this tender document.

10. I have carefully read and understood all the terms and conditions of the tender and hereby convey

my acceptance of the same.

11. The information/documents furnished along with the above applicable are true and authentic to the best

of my knowledge and belief. I/we, am / are well aware of the fact that furnishing of any false information /

fabricated document would lead to rejection of my tender at any stage liabilities towards prosecution under

appropriate law.

Signature and Stamp of Authorized Person

Note: This declaration should be attached with Technical Proposal of the bid.

22 | P a g e

ANNEXURE - C

VII. SCHEDULE OF VEHICLE PARKING AREA OF IBD Hospital Attock

S.No Name of Parking Location of Parking

1 Parking infront of OPD (Left & Right

Facade)

A

2 Parking in Front of Emergency & CCU/ICU

Ward

B

TENTATIVE PLANS OF PARKING SITE

Please note that location of parking sites may be changed by IBD Hospital Attock and no compensation

or claim will be entertained on this account.

23 | P a g e

Annexure D

Four Wheel Vehicle (Car) Rs 20

Two Wheel Vehicle (Motorcycle) Rs 10

These rates should be print on each token of the parking.

MEDICAL SUPERINTENDENT

IBD HOSPITAL ATTOCK