BID DOCUMENT FOR · Comprehensive Architectural Services and preparation of DPR (Detail Project...

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BID DOCUMENT FOR

ENGAGEMENT OF CONSULTANT/ARCHITECT

FOR CONSTRUCTION AND DEVELOPMENT OF

NEW GROUP HOUSING PROJECT AT

NOORULLAH ROAD, ALLAHABAD

ALLAHABAD DEVELOPMENT AUTHORITY

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ENGAGEMENT OF CONSULTANT/ARCHITECT FOR CONSTRUCTION AND

DEVELOPMENT OF NEW GROUP HOUSING PROJECT AT NOORULLAH

ROAD, ALLAHABAD

INDEX

Sl. No. Particular Page No.

1 Invitation of Offers 3

2 General Conditions 4-12

3 Information to Consultants 13-14

4 Data Sheet 15

5 Terms of Reference 16-20

6 Standard Forms for Technical Qualification Bid

21-28

7 Standard Form for Financial Bid 29

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ENGAGEMENT OF CONSULTANT/ARCHITECT FOR CONSTRUCTION AND DEVELOPMENT OF

NEW GROUP HOUSING PROJECT AT NOORULLAH ROAD, ALLAHABAD

1. Tenders are invited from experienced architectural firm/architects for above mentioned

works, separately for each work. The terms and conditions for each work will remain as

follows.

2. Scope of work includes site survey collection and evaluation of existing data, preparation of

preliminary drawings, preparation of final drawings after getting approval of authority,

preparation of preliminary estimate, BOQ, Detailed specification, Getting approval from

appropriate level, preparation of tender Documents, site visits, submissions of extra items

(if required) and preparation of final drawings etc as mentioned in tender documents. The

detail scope of work can be downloaded from website https://etender.up.nic.in (Select

tenders by organization-Organization Name- Allahabad Development Authority) or

www.adaallahabad.in from 01. 11.17

3. The bidder should have a minimum average annual turnover of Rs. 3.00 Cr. (Rs. Three Cr.)

during the last three (3) financial years.

4. The Process of selection of consultant/architect shall be “Quality cum cost based system”

(QCBS) as per the procedure described in the tender documents in the ratio of 80:20.

5. The bid must be submitted as a percentage of total cost of actual works to be executed

inclusive of all taxes.

6. The cost of the tender document is Rs. 1000.00 including GST (Non Refundable) must be

paid in favour of Secretary ADA, Through NEFT/RTGS in UCO Bank, Main Branch, Sardar

Patel Marg, Civil Lines, Allahabad. (IFSC Code UCBA0000032 Account No.

00320204000449) Details of Fee deposited must be mentioned in the bid.

7. The bidder must deposit Rs. 1.00 Lac (One Lac Only) in the form of FDR or through NEFT/

RTGS in the aforesaid bank account as earnest money in favour of Secretary ADA.

8. The tenders on the prescribed format must be uploaded on the e-procurement website

“https://etender.up.nic.in” latest by 14:00 hrs on 15.11.17. The tenders will be opened on

the same day at 16:00 Hrs. in the meeting hall of Allahabad Development Authority Office,

8th floor, Indira Bhawan, Civil Lines, Allahabad.

Secretary Allahabad Development Authority,

Allahabad

ALLAHABAD DEVELOPMENT AUTHORITY, ALLAHABAD 7th & 8th Floor, Indira Bhawan, Civil Lines, Allahabad.

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ENGAGEMENT OF CONSULTANT/ARCHITECT FOR CONSTRUCTION AND DEVELOPMENT

OF NEW GROUP HOUSING PROJECT AT NOORULLAH ROAD, ALLAHABAD

1. GENERAL CONDITIONS

1. Purpose of the Assignment

The purpose of this assignment is to procure architectural consultancy services from

reputed and experienced architect/consultant / consultancy firm for undertaking

Comprehensive Architectural Services and preparation of DPR (Detail Project Report) of

Construction and Development of new group housing project at Noorullah Road,

Allahabad.

2. Information on the Assignment

In order to obtain any first hand information on the assignment and the local conditions, it

is considered desirable that a representative of the consultants / consultancy firms visit the

office of the Executive Engineer, Allahabad Development Authority before the proposal is

submitted. Representatives of the architect /consultants /consultancy firm can meet the

following official for further information, if any:-

Mr. Rohit Khanna Executive Engineer Allahabad Development Authority, Allahabad. Mob. No. 99918001484 email : [email protected]

Please ensure that advance intimation regarding the visit is sent to enable/make

appropriate time arrangement.

3. Bid Format

The proposal is two parts - Technical Qualification Bid and a Financial Bid- must be

submitted in the prescribed formats.

4.Cost of Tender

The cost of the tender document is Rs. 1000.00 including GST (Non Refundable) must be

paid in favour of Secretary ADA, Through NEFT/RTGS in UCO Bank, Main Branch, Sardar Patel

Marg, Civil Lines, Allahabad. (IFSC Code UCBA0000032 Account No. 00320204000449)

5. Earnest money deposit

The bidder must deposit Rs. 1.00 Lac (One Lac Only) in the form of FDR or through NEFT/

RTGS in UCO Bank, Main Branch, Sardar Patel Marg, Civil Lines, Allahabad. (IFSC Code

UCBA0000032 Account No. 00320204000449)

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6. Submission, Receipt and Opening of Bids

Bids will be submitted only online as per following programme :-

MILESTONE DATE and TIME

1. Online availability of Request for

Proposal to Bidders

From 11:00 hrs on 01.11.2017 to 17 hrs on

14.11.2017.

2. Submission of Proposals.

(Proposal Due Date)

Online submission latest by 14:00 hrs on 15.11.2017

3. Physical submission of Document No Physical Submission of the proposal. The

proposal shall be uploaded on the e-procurement

website https://etender.up.nic.in” latest by 14:00 Hrs

on 15.11.2017

4. Opening of technical bids 16:00 hrs on 15.11.2017

5. Presentation by the Bidders To be intimated on the date of opening of technical

bids

6. Date of Opening of Financial

proposal

To be intimated at letter stage.

a. Any Bid after the closing time for submission of bids, shall not be accepted.

b. The proposal will be opened in the meeting hall of ADA at 1600 HRs. On 15.11.2017 in

the presence of such consultants or their authorized representative who may choose to be

remain present. It may please be noted that the Financial Bid will not be opened until

evaluation of technical qualification bid has been completed and the result approved by

the competent authority.

c. In preparing the Proposal, Consultants are expected to examine in detail the Bid

Document. Material deficiencies in providing the information requested may result in

rejection of a Proposal.

7. Qualification Criteria

A. The terms "ARCHITECT" shall mean any person, who at the time of his application is

registered with the Council of Architecture under the ArchitectsAct-1972. Where the

application is made by a team, its lead member shall be an "ARCHITECT" and where the

application is made by a firm, at least one of its partner but not any employee shall be an

"ARCHITECT".

B. The Architects/Firms having the head quarters in Allahabad or those stationed outside

Allahabad are eligible to apply provided they have an experience of at least 15 years of

planning, designing of building projects. Architects practicing outside Allahabad have to

establish an office at Allahabad immediately after the award of work.

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C. Average annual turnover of Rs. 3 crores (in the form of consultancy fee only) during last

Three financial years. Balance sheet, certified by the chartered accountant, shall be

attached as proof. In case of a team this criteria must be met by the lead member,

including PAN.

D. Experience of atleast Three consultancy work of similar nature for project costing not

less than Rs.100.00 crores during last Five financial years. Certificates from the employers

(clients), issued by the officer of rank not below the level of Executive Engineer or

equivalent, shall be attached as documentary proof of experience. The Pre-qualification

Technical Bid shall be summarily rejected in absence of documentary proof of experience.

E. The Consultant firm must have in house at least two architects, one urban designer,

one structure engineer and one civil engineer on full time basis. The firm must have

adequate full time CAD Staff and office infrastructure to carry out the work.

F. The total key personnel and their qualification required is as follows :-

Sl. No. Key Professional Period Qualification 1 Team Leader Full time Architect. Min experience of 10

years in urban planning & urban design. Experience in a project of similar nature is must.

2 Structural Engineer NA Civil Engineer with post graduation in Structural engineering. Min. experience of 5 years in Engineering.

3 Infrastructure/ Plumbing/ Drainage services Specialist

NA Civil Engineer with post graduation in Water supply & Drainage engineering. Min. experience of 5 years in Engineering.

4 Electrical & Mechanical services Specialist

NA Electrical/Mechanical Engineer Min. experience of 5 years in Engineering.

5 Urban Designer NA Min. experience of 5 years in urban design.

6 Landscape Architect NA Landscape Architect Min. experience of 5 years in landscape design. The consultant will provide adequate support staff to undertake the assignment.

The consultant will provide adequate supporting staff to undertake the assignment.

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8- Evaluation of the BIDS.

The evaluation of the bids would be carried out as under:

1. The architect/firm/team will be selected as per Quality and cost Based System (QCBS) procedure.

2. Weightage of technical score to financial score will be 80:20

3. The marks for various technical components are as follows:

1. Suitability of the Key Resource Personnel for the assignment (15 Marks)

(a) (i) Team leader- Architect ( 5 Marks)

(ii) Education & Overall

Experience in field of

Architecture

2 Mark

4 Mark

5 Mark

2 Marks for having more

then 10 years of

experience

4 Marks for having more

than 15 years of

experience

5 Marks for having 20

years or more experience

(b) Domain Specialist ( 10 Marks) (Outsourced or In-house)

Specialist Graduate or

equivalent

recognized

qualification

with min.5 yrs

Experience

Graduate or

equivalent

recognized

qualification

with min.10 yrs

Experience

Total

Marks

(i) MEP Engineers 1 2

(ii) Structural Engineer 1 2

(iii) E/M Services

specialist

1 2

(iv) Landscape

consultant

1 2

(v) Urban Designer 1 2

2 Experience of projects completed during the last 5 years (15 marks)

a Three Projects costing more than 100 Cr each

or

one or more project Costing Rs. 300 Cr. Rs.

3 x5 = 15 Marks

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3 Methodology & Understanding of TOR (70 Marks)

Note - This would be based upon presentations to be made by bidder considering

the following but not limited to: -

i. Demonstration of bidder’s competence for providing required services for

Master planning and Concept designing for this project based on previous

project / projects

ii. Proposed Approach and methodology for Master planning and Concept

designing & integration of housing and interior designing for this project

iii. Design approach for creation of state of the art facility and advances in

housing development architecture for this project

iv. Master planning and Concept designing for this project. The Architect has

to submit space planning (area allocation to each facility, floor plate,

etc) and Stack diagram along with the concept design

v. The Architects have to prepare 3D presentation or walkthrough from all

the directions with precise detailing for the proposal

vi. All designs, drawings and other documents prepared by the architects shall

conform prevailing relevant Indian Standards (for ex: NBCI for building design & NABH

for hospital design, etc.) and statutory requirements. However, all designs should be

safe, efficient and cost effective

vii. Architect’s perception with respect to Landscaping, external services and green

building parameters for housing project.

The Percentage (%) Marking parameters for the total 80 Marks w.r.t. Methodology &

Understanding of TOR is given below:

Sl.

No.

Attributes

Marks (%)

(Max. 40)

1. Conceptual approach & Methodology 8

2. Planning:

Location and land utilization (Macro Zoning) 4

Residential Apartments/Housing 4

Space Programming 3

Planning grid and work grid (modules) 3

Activity relationship including placing of apartments floor wise,

horizontally or vertically

3

Circulation and walking distances 3

Waiting areas, service areas and distribution of services and systems,

parking- central or distributed at various places

3

Light and ventilation, solar heating and conservation of water and

waste management system and maintenance.

3

Innovation In Design 3

Eco-friendly, sustainable architecture ( Adoption of Best Practices) 3

3. Construction, Design: Max. 15 Marks

Structural modules 5

Building materials

-Construction system / techniques for efficiency.

-Finishes

-Local architectural features (if any)

4

Services modules

Flexibility of Services systems for alterations /additions during

functional periods

3

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Services for efficiency of operation, maintenance.

Architectonic statement - visual expression and quality of design

3

4. Environment: Max. Marks 10 10

Light, Ventilation aspects

Landscaping

Development of landscapes, gardens, should be proportionate to the

scale of the building and population it serves.

Signage

5. Expansion Provisions : Max. Marks 5

5

Total Marks 100

METHOD OF SELECTION:

The technical quality of the proposal will be given weight of 80%, the method of evaluation of technical

qualification will follow the below procedure. The price bids of only those consultants who qualify

technically (Minimum Qualifying Marks: 70%) will be opened. The proposal with the lowest cost may be

given a financial score of 100 and the other proposal given financial score that are inversely proportionate

to their prices. The financial proposal shall be allocated weight of 20%. For working out the combined

score, the employer will use the following formula:

Total points = T (w) x T (s)/100 + F (w) x LEC / EC, where

T (w) stands for weight of the technical score.

T (s) stands for technical score

F (w) stands for weight of the financial proposal

EC stands for Evaluated Cost of the financial proposal

LEC stands for Lowest Evaluated Cost of the financial proposal.

QUALITY COST BASED SYSTEM

Illustration

STAGE 1: TECHNICAL BIDS EVALUATION

Bidder details Technical Mark Obtained

Bidder1 92

Bidder2 85

Bidder3 55

Bidder4 75

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QCBS Grading System

STAGE 2: Conversion of Technical Marks to Technical Score

*Since the eligible technical score should be 70 &above, bidder 3 is rejected

STAGE 3: FINANCIAL BID EVALUATION

Grade Range Marks

Outstanding 91-100 100

Excellent 81-90 90

Very Good 71-80 80

Good 61-70 70

Very Fair 51-60 60

Fair 41-50 50

Average 31-40 40

Below Average 21-30 30

Poor 11-20 20

Very Poor 1-10 10

Zero 0 0

Bidder details Technical Score based on Grading System

Bidder1 100

Bidder2 90

Bidder3 Rejected *

Bidder4 80

Bidder details Financial Bid Amount

Bidder1 1,30,000

Bidder2 1,20,000

Bidder4 1,00,000

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Stage 4: Conversion of financial bid amount to score

LFB = Lowest Financial Bid, F = Quoted Amount

Consolidated Technical & Financial Score

Bidder Details Technical Score Financial Score

Bidder 1 100 76.92

Bidder 2 90 83.33

Bidder 4 80 100

Stage 5: Combined Technical and Financial Score (CTFS)

With Weightage 80:20

Bidder Details Applying weights for the

Technical Score & Financial

Score

CTFS Rank of the Bidder

Bidder1 100*(80/100) +

76.92*(20/100)

95.385 (80+15.384) H1

Bidder2 90*(80/100) + 83.33*(20/100) 88.666 (72+16.666) H2

Bidder4 80*(80/100) + 100*(20/100) 84 (64+20) H3

The proposals will be ranked in terms of total points scored. The proposal with the highest total

points (H-1) will be considered for award of contract and will be called for negotiations, if required.

Bidder Details Financial Bid

Amount

Financial Score

(LFB/F*100)

Bidder1 1,30,000 100000/130000*100=76.92

Bidder2 1,20,000 100000/120000*100= 83.33

Bidder4 1,00,000 100

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a. The Financial Bid shall be opened in the presence of the Consultant’s representatives,

who choose to attend.

b. During negotiations the consultant must be prepared to furnish the detail cost breakup

and other clarifications to the proposal submitted by him, as may be required to adjudge

the reasonableness of his price proposal. If the negotiations with this consultant are

successful, the award will be made to him. If negotiations fail, and if it is concluded that the

contract with reasonable terms cannot be concluded with this consultant, the consultant

with second highest score may be invited for negotiations. This process may be repeated

until an agreed contract is concluded.

9. Right to Reject

Any Bid The Vice Chairman, Allahabad Development Authority reserves the right to reject

any or all the bids without assigning any reason Government rules and regulations issued

from time to time will be binding to the bidders.

10. Validity of the Proposals

The Proposals submitted by the Consultants must be valid for 90 days from the date of

submission without changing the personnel proposed for the assignment and the

proposed Price. The Allahabad Development Authority will make its best efforts to select a

consultant firm within this Period.

11. Cost of preparing the Proposal

Cost of preparing a proposal and of negotiating a contract including visit to site, if any, is

not reimbursable as direct cost to the assignment.

12. Commencement of the Assignment

Assuming that the contract can be satisfactorily concluded in two weeks after finalizing the

consultant, it is expected that the works shall commence within two weeks.

13. Conflict of Interest

In case a manufacturing of construction firm is associated with a consultant firm, it will not

be eligible for award of construction works at a later point of time.

14. Taxes etc.

The rates quoted by the bidders shall be inclusive of all taxes and duties (including GST)

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2. INFORMATION TO THE CONSULTANTS

1. Introduction

a. Selection of most suitable consultant among those consultants who would submit the

complete bid will be done in accordance with the method of selection.

b. The consultants are invited to submit a Technical Qualification Bid and Financial Bid for

Comprehensive Architectural Services and preparation of DPR (Detail Project Report) for

Construction and Development of new group housing project at Noorullah Road,

Allahabad The bid will be the basis for contract negotiations and ultimately for a signed

contract with the selected firm.

c. The Consultants must familiarize themselves with local conditions and take them into

account in preparing their bids. To obtain first hand information on the consultancy and on

the local conditions, consultants are encouraged a visit to the site before submitting a bid.

d. The client will provide the inputs, assist the firm in obtaining licenses and permits

required to carry out the services, and make available relevant project data and reports as

per availability.

e. Government policy requires that consultants provide professional, objective, and

impartial advice and at all times hold the Client’s interests paramount, without any

consideration for future work, and strictly avoid conflicts with other assignment that would

be in conflict with their prior or current obligations to other Clients, or that may place them

in a position of not being able to carry out the assignment in the best interest of the

Clients.

2. Language for preparing the Technical Qualification

Bid and Financial Bid Consultants are requested to submit a bid written in the language(s)

specified in the Data Sheet.

3. Technical Qualification Bid

1. It is desirable that at least 4 of 6 key professional staff proposed for assignment must

be permanent employees of the firm or have an extended & stable working relationship

with it. Proposed Key professional staff must have the experience indicated in

Qualification Criteria preferable working under conditions similar to those prevailing in

the country to the Assignment. Alternative key professional staff shall not be proposed.

Only one curriculum vitae (CV) shall be submitted for each person.

2. Reports to be issued by the consultants as part of this assignment must be in the

language(s) specified in Data Sheet.

3. The Technical Qualification Bid must be submitted in the format as indication in

Section-5 – Standard Forms for Technical Qualification Bid. The proposal shall be

rejected if it does not confirm to the formats. These formats and requirements are briefly

described below :

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• Form F-1 is the format for the covering letter for submitting the Technical Qualification

Bid.

• Form F-2 has two parts (A) brief description of the firm / organization B) project

experience of a similar nature in the last 5 years. Part A must be further detailed as –

A1 – Basic Information, A5 – Staff Strength & Key Professionals and A3 – Office

Infrastructure.

• Form F-3 has two parts (A) brief description of the firm organization B) completed

project experience in the last 5 years. Part A must be further detailed as – A1 – Basic

Information, A2 – Staff Strength & Key Professionals and A3 – Office Infrastructure.

• Form F-4 has two parts (A) brief description of the firm organization B) current/ongoing

project experience in the last 5 years. Part A must be further detailed as – A1 – Basic

Information, A2 – Staff Strength & Key Professionals and A3 – Office Infrastructure.

• Form F-5 has two parts (A) brief description of the firm organization B) award winning

projects. Part A must be further detailed as – A1 – Basic Information, A2 – Staff

Strength & Key Professionals and A3 – Office Infrastructure.

• Form F-6 should indicate the annual financial turn over (consultancy fee only) of the

consultant in the given format.

• Form F-7 should indicate the key professional staff assignments in the given format.

• Form F-8 should give the detailed CVs of the key professional staff in the given

format. The CVs must be signed by the concerned professionals.

5. Any additional information requested in the Data Sheet.

6. The Technical Qualification Bid shall not include any financial information.

7. The Technical Qualification Bid shall also contain the earnest money deposit and

cost of bid document, if it is downloaded from website.

NOTE-Conceptual Plan should be presented before the evaluation committee on date

and time fixed by the client.

4. Financial Bid

The Financial Bid must be submitted in the format as indicated in section-6- Standard form

for Financial Bid(Form- F-9)

5. Negotiations

The Price negotiations will be carried out first with highest scorers of QCBS, if required.

6. Award of Contract

The Contract will be awarded after negotiation if rate is reasonable. The firm is expected

to commence the Assignment on the date and at the location specified in the Data Sheet.

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3. DATA SHEET

1 Name of work : Comprehensive Architectural Services and preparation of DPR (Detail Project Report) of CONSTRUCTION AND DEVELOPMENT OF NEW GROUP HOUSING PROJECT AT NOORULLAH ROAD, ALLAHABAD

2 Name of client : Allahabad Development Authority 3 Address of the client : 7th & 8th Floor, Indira Bhawan, Civil Line, Allahabad-

211011 4 Type of brief

submission : Only online submission

5 Language of submitted bid & Reports

: English

6 Bid document cost : 1,000/- 7 Earnest money

deposit : Rs. 1,00,000/-

8 Contract Period : As indicated in the time frame in the ToR 9 Last Date of

submission : 15.11.2017 at 14:00 hrs,

10 Opening date of Bids (Technical Qualification Bid)

: 15.11.2017 at 16:00 hrs

11 Bid validity period : 90 Days from the date of opening of Price Bid. 12 Bid opening : Technical Qualification Bid shall be opened first.

After scrutiny of Technical Qualification Bid, the Financial Bid of those bidders who clears the qualifying criteria shall be opened.

13 Minimum key persons to be provided.

: As mentioned in the Qualification Criteria.

14 Consultancy services to be provided

: As per TOR given in Technical Qualification Bid.

15 Financial Bid : As per TOR and FORM F-7

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4. TERMS OF REFERENCE

A. Detailed Scope of Work

The Architect /Firm is required to provide services in respect of the following :

Part I – ARCHITECTURE:

Taking Client’s instructions and preparation of design brief.

Site evaluation, analysis and impact of existing and /or proposed development on its

immediate environs.

Design and site development.

Structural design.

Sanitary, plumbing, drainage, water supply and sewerage design.

Electrical, electronic, communication systems and design.

Heating, ventilation and air conditioning design (HVAC) and other mechanical systems.

Elevators, escalators, etc.

Fire detection, Fire protection and Security systems etc.

Periodic inspection and evaluation of Construction works.

Part II –: ALLIED FIELDS:

Landscape Architecture

Interior Architecture

Architectural Conservation

Urban Design

Green Building Concept

Graphic Design and Signage

SCHEDULE OF SERVICES:

The Architect shall, after taking instructions from the Client, render the following services:

CONCEPT DESIGN [STAGE 1]:

• Ascertain Client’s requirements, examine site constraints & potential; and prepare a

design brief for Client’s approval.

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• Prepare report on site evaluation, state of existing buildings, if any ; and analysis and

impact of existing and/or proposed development on its immediate environs.

Prepare drawings and documents to enable the Client to get done the detailed survey and

soil investigation at the site of the project.

• Furnish report on measures required to be taken to mitigate the adverse impact, it any, of

the existing and/or proposed development on its immediate environs.

• Prepare conceptual designs with reference to requirements given and prepare rough

estimate of cost on area basis.

PRELIMINAY DESIGN AND DRAWINGS [STAGE 2] :

Modify the conceptual designs incorporating required changes and prepare the preliminary

drawings, sketches, study model, etc., for the Client’s approval along with preliminary

estimate of cost on area basis.

DRAWINGS FOR CLIENT’S/STATUTORY APPROVALS (INCLUDING

ENVIRONMENTAL CLEARANCE) [STAGE 3] :

Prepare drawings necessary for Client’s/ statutory approvals and ensure compliance with

codes, Standard and legislation, as applicable and assist the Client in obtaining the

statutory approvals thereof, if required.

WORKING DRAWINGS, TENDER DOCUMENTS AND DPR (Detail Project Report)

[STAGE 4] :

Prepare working drawings, specifications and schedule of quantities sufficient to prepare

estimate of cost and tender documents including code of practice covering aspects like

mode of measurement, method of payments, quality control procedures on materials &

works and other conditions of contract. Submission of draft

DPR. APPROVAL OF FINAL DPR [STAGE 5]:

• Prepare final DPR after discussion with client and various approvals.

CONSTRUCTIONS [STAGE 6]:

• Prepare and issue working drawings and details for proper execution of works during

construction.

• Visit the site of work, at intervals mutually agreed upon, to inspect and where necessary

clarify any decision, offer interpretation of the drawings/specifications, attend meeting to

ensure that the project proceeds generally in accordance with the conditions of contract

and keep the Client informed and render advice on actions, if required.

COMPLETION [STAGE 7]:

• Prepare and submit completion reports and drawings for the project as required and

assist the Client in obtaining “Completion/Occupancy Certificate” from statutory

authorities, wherever required.

• Issue two sets of as built drawings including services and structures.

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D. Time Frame

The time frame for each assignment shall be as follows:

Sl. No. Name of the service Time Frame 1 Concept design [stage 1]: 15 days after execution of

agreement 2 Preliminary design and drawings [stage

2] : 30 days after execution of agreement

3 Drawings for client’s/statutory approvals (including environmental clearance) [stage 3]

45 days after execution of agreement

4 Working drawings, tender documents and DPR (detail project report) [stage 4]

60 days after execution of agreement

5 Approval of final DPR [stage 5]: 90 days after execution of agreement

6 Constructions [stage 6]: 12 months after execution of agreement

7 Completion [stage 7]: 15 months after execution of agreement

E. Deliverables

Each Report / Drawings shall be submitted in 5 hard copies and 2 soft copies.

F. Consultancy Fee

Consultants shall quote % fee on the total cost of works – structural works and site

development works etc. complete (including GST).

G. Payment Schedule

The Architect shall be paid professional fee in the following stages consistent with the

work done plus other charges and reimbursable expenses as agreed upon :

Retainer On appointment/ Signing of Agreement/ Acceptance of offer.

5% of the total fees payable, whichever is higher, adjustable at the last stage.

Stage 1 On submitting conceptual designs and rough estimate of cost.

10% of the total fees payable

Stage 2 On submitting the required preliminary scheme for the Client's approval along with the preliminary estimate of cost

20% of the total fees payable less payment already made at Stage 1.

Stage 3 a. On incorporating Client's suggestions

and submitting drawings for approval from the Client/ statutory authorities, if required.

b. Upon Client's / statutory approval necessary for commencement of construction, wherever applicable.

30% of the total fees payable less payment already made at Stages 1 and 2. 35% of the total fees payable less payment already made at Stages1 to 3a.

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Stage 4 Upon preparation of working drawings, specifications and schedule of quantities sufficient to prepare estimate of cost and preparation of tender documents/ draft DPR

45% of the total fees payable less payment already made at Stages1 to 3a.

Stage 5 Approval of final DPR

55% of the total fees payable less payment already made at Stages 1 to 4

Stage 6 a. On submitting working drawings and details required for commencement of work at site.

65% of the total fees payable less payment already made at stages 1 to 5

b. i. On completion of 20% of the work ii. On completion of 40% of the work iii. On completion of 60% of the work iv. On completion of 80% of the work v. On Completion

70% of the total fees payable less payment already made at Stages 1 to 6a. 75% of the total fees payable less payment already made at Stages 1 to 6b(i). 80% of the total fees payable less payment already made at Stages 1 to 6b(ii). 85% of the total fees payable less payment already made at Stages 1 to 6b(iii). 90% of the total fees payable less payment already made at Stages 1 to 6b(iv).

Stage 7 On submitting Completion Report and drawings for issuance of completion/ occupancy certificate by statutory authorities, wherever required and on issue of as built drawings

100% of the fees payable less payment already made at various stages and retainer.

The fee payable to the Architect shall be computed on the actual cost of works on

completion. The payment due to the Architect at different stages be computed on the

following basis:

• Retainer : On rough estimate of cost.

• At Stage 1 : On rough estimate of cost.

• At Stages 2 to 4 : On preliminary estimate of cost.

• At Stages 5 to 6b : Accepted tender cost.

• At Stage 7 : Actual total cost.

H. Responsibility of the Client

The Client shall discharge all his obligations connected with the project and engagement

of the Architect as follows:

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• To provide detailed requirements of the project.

• To provide property lease/ ownership documents.

• To provide a site plan, to a suitable scale, showing boundaries, contours at suitable

intervals, existing physical features including any existing roads, paths, trees, existing

structures, existing service and utility lines and such lines to which the proposed service

can be connected. In case such information is not readily available, the Client shall

arrange for the survey/ collection of necessary information and pay for the same.

• To furnish reports on soil conditions and test as required by the Architect or pay for the

preparation of the same.

• To furnish specific conditions/ Statutory stipulations/ Codes of Practice/Schedule of

rates, etc., desired to be followed.

5. STANDARD FORMS FOR TECHNICAL QUALIFICATION BID

Form F-1 Technical Qualification Bid Submission Letter

Form F-2 Similar nature of consultancy work

Form F-3 completed consultancy work

Form F-4 Current/ongoing consultancy work

Form F-5 Annual financial turnover of last five years (clearly indicating the consultancy

fee).

Form F-6 Team composition and task assignments.

Form F-7 Format of curriculum vitae (CV).

STANDARD FORM FOR PRICE BID

Form F-8 Format of Price Bid.

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FORM F-1

TECHNICAL QUALIFICATION BID SUBMISSION LETTER

(Location, Date)

FROM : (Name of Firm)

To, Secretary, Allahabad Development Authority, 7th & 8th Floor, Indira, Bhawan, Civil Lines, Allahabad.

Date:- / /2012

Sub: Comprehensive Architectural Services and preparation of DPR (Detail Project

Report) of Construction and Development of new group housing project at Noorullah

Road, Allahabad.

Dear Sir,

We the undersigned, offer to provide the consulting services for the above in

accordance with your notice inviting Bid dated (Date) and our attached proposal. The Bid,

which we hereby submitting includes a technical proposal.

If selected to implement the service during the validity period, we undertake to

negotiate the contract on the basis of the proposed staff. Our Bid is binding upon as a

subject to the modification resulting from contract negotiations.

We undertake that you are not bound to accept any Bid you receive.

Yours Sincerely,

Authorized Signature Name and designation of Signatory

Name of firm Address Seal of the consultant /firm

22

FORM F-2

CONSULTANCY WORKS OF SIMILAR NATURE

A. Brief Description of the firm/organization.

A1. Basic Information

A2. Staff Strength & Key Professionals and

A3. Office Infrastructure.

B. Outline of recent experience on consultancy of projects of similar nature:

Sl.No Name of Consultancy

Name of

Project

Name of Employer

Cost of Consultancy

Date of commencement

Date of completion/Likely

date of completion

Description of

consultancy provided

1 2 3 4 5 6 7 8

Note : Please attach certificates from the employers (clients) for documentary proof of

experience. (Issued by the officer of rank not below the level of Executive Engineer or

equivalent. The project, for which the requisite certificate from the client is not attached,

shall not be considered in experience.

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FORM F-3

CONSULTANCY WORKS SUCCESSFULLY COMPLETED DURING LAST 5 YEARS

C. Brief Description of the firm/organization.




D. Outline of recent experience on consultancy of projects of similar nature:


Name of

Project

Name of Employer

Cost of Consultancy



date of completion

Description of


1 2 3 4 5 6 7 8





24

FORM F-4

CURRENT / ON-GOING CONSULTANCY WORK

E. Brief Description of the firm/organization.




F. Outline of recent experience on consultancy of projects of similar nature:


Name of

Project

Name of Employer

Cost of Consultancy



date of completion

Description of


1 2 3 4 5 6 7 8





25

FORM F-5

ANNUAL FINANCIAL TURNOVER OF LAST THREE YEAR OF

THE FIRM / CONSULTANT

Sl.No Year Amount

1 2014-15

2 2015-16

3 2016-17

26

FORM F-6

TEAM COMPOSITION AND TASK ASSIGNMENTS

Sl.No Name Position Task

1

2

3

4

5

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FORM F-7

FORMATE OF CURRICULUM VITAE (CV) FOR PROPOSED KEY

PROFESSIONAL STAFF

Proposed Position : _____________________________________________________

Name of Firm : _________________________________________________________

Name of Staff : _________________________________________________________

Profession : ___________________________________________________________

Date of Birth : __________________________________________________________

Years with Firm / Entity : _______________ Nationality _________________________

Membership in Professional Societies : ______________________________________

Key Qualification :

Give an outline of staff member’s experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by staff member on relevant previous

assignment and give dates and location. (Use about half a Page)

Education :

Summarize college / university and other specialized education of staff member, giving

names of school, dates attended and degree (use about one quarter of a page).

Employment Record :

Starting with present position, list in reverse order every employment held. List of positions

held by staff member since graduation, giving dates, names of employing organization,

titles of positions held, and location of assignments. For experience in last ten years, also

give type of actives performed and Client references where appropriate. (Use about three

quarter of a page)

Languages :

28

For each language indicate proficiency : excellent, good, fair or proof in speaking, reading

and writing.

Certification :

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly

described me, my qualification and my experience

___________________________________ date ________________________________

[Signature of staff member and authorized representative of the Firm] Day/Month/Year.

Full name of staff member: _________________________________________________

Full name of authorized representative : _______________________________________

Note : It is advised to attach summary sheet of CV for key staff indicating (A) qualification

(B) Total Experience (C) relevant experience in No. Of months.

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FORM F-8

FINANCIAL BID

(To be quoted by the Consultant separately)

Consultancy Fee for Comprehensive Architectural Services and preparation

of DPR (Detail Project Report for Construction and Development of new

group housing project at Noorullah Road, Allahabad is ............................ %

(in figure) ......................... (in words) of the cost of components of the works

(including GST).

Dated : Authorized Signature

Name and designation of signatory

Name of Firm

Address

Seal of the consultant/firm

BID DOCUMENT FOR · Comprehensive Architectural Services and preparation of DPR (Detail Project...

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