BHPB Internal Aviation Audit Checklist

7/29/2019 BHPB Internal Aviation Audit Checklist

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BHP Billiton Internal Audit Checklist


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Rev. 2005-09-27


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Internal Aviation Audit Checklist

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BHP Billiton Internal Audit Checklist

1. Company Aviation Policy and Site Operational Planning

No Item Yes No N/A Verify By

Does BHP Billiton have written Aviation Standards in place? Discuss with personnel

Does BHP Billiton policy require strict adherence to the Aviation Standards?Check policy

Discuss with personnel

Are the Aviation Standards readily available to all field locations? In what

form are they distributed?

Check policy


Is there management oversight at the company level and management

responsibility for aviation policy and procedures?

Check policy


Is there company management available to provide guidance to the site as

and when required?

Check policy


Does the site have a hard copy of the BHP Billiton Aviation Standards? Check document for currency

Does the site assure compliance with the BHP Billiton Aviation Standards? Check processDiscuss with personnel

Has the site prepared aviation guidelines specific to the local operating area

and conditions, and if so:

- Are the guidelines in compliance with the Company Aviation Standards?

- Have the guidelines been reviewed by company management

responsible for aviation policy and procedures?

- Are the local guidelines adequately distributed to site personnel and

applicable contract operators?

Check process

Check local policies


Does the site have a planning process in place that considers allrequirements of the BHP Billiton Aviation Standards?

Check planning process forrequirements of the guidelines

Are aircraft operations for company business provided only by scheduled

airlines or BHP Billiton currently approved charter companies?Discuss with personnel

Is personal or private flying on business aircraft prohibited? Discuss with personnel

Is there an effective BHP Billiton aviation coordinator appointed on the site

to oversee all aircraft operations?


Discuss with aviation

coordinator


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2. Airlines


Are airlines used in preference to charter services when planning

passenger movements?Discuss with personnel

Where concerns exist regarding the safety performance of airlines in aparticular area, has guidance been sought from the site aviation

coordinator, The BHP Billiton Aviation Safety Manager, or designated

aviation advisor appointed for the area ?


Does the site aviation coordinator maintain or have access to a current list

of preferred and non-preferred airlines?Discuss with personnel

3. Contracting Charter Companies


Are charter companies only used with either:- a term charter contract, or

- an adhoc charter services contract?


Are BHP Billiton Aviation designated personnel included in the contract

process?Discuss with personnel

Are the Aircraft User Groups included in the contract process? Discuss with personnel

Are these contracts awarded only to companies currently audited and

approved by an authorized BHP Billiton aviation auditor?


Check Contracts and

Agreements

Is there a process to ensure contractor compliance to the contract?

Check compliance with Aviation

Contracting Guidelines

4. Aviation Audits


Have aviation audits been conducted on all charter companies used?Discuss with personnel

Review audit records.

Do contracting procedures require aviation audits? Discuss with personnel

Is a schedule of aviation audits maintained?


Review audit schedule.

Are aviation audits conducted by BHP Billiton approved aviation

consultants?Review audit records.

Are there procedures for following up on action items identified in audits?Discuss with personnel

Review audit records


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5. Passenger Charter Services


Does the planning process include selecting aircraft for passenger charters

by following the preferences in the Standard?

Check planning process


Check charter agreements

Are helicopters used for passenger transport turbine powered?Discuss with personnel


Are single engine aircraft only used for passenger transport when all the

following are in place:

- flights are conducted under daytime Visual Flight Rules (VFR)?

- flights are conducted with scheduled position reports, logged with an

approved ground facility?

- search and rescue (SAR) capability is established in the area of

operations?

- emergency response procedures have been developed?



Are twin engine helicopters used when helicopter operations are conducted

over water at a radius of more than the distance from the nearest suitable

landing area stipulated in the Standard and the area is considered as non-

hostile?



Are there controls to ensure a charter company does not cross hire aircraft

without BHP Billiton approval?



Do all contracts with charter companies conform with BHP Billitons

minimum aircrew experience and training requirements as detailed in the

Standard?



Are aircraft crewed by two pilots when flights operate under InstrumentFlight Rules (IFR)?

Check flight schedules

Check manifestsDiscuss with personnel

Are aircraft crewed by two pilots when the aircraft is certified with passenger

capacity greater than the number required by the Standard?



Are aircraft crewed by two pilots when night flying operations are

conducted?



Are aircraft crewed by two pilots when an audit has determined that

operations should be carried out by more than one pilot?



Are there controls to ensure a charter company does not use freelance

aircrew without BHP Billiton approval?


Do all contracts with charter companies conform with BHP Billitons

maximum flight and duty times?



Are there controls on the movement of passengers near aircraft?Check procedures

Monitor operations


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Are procedures and controls in place to prevent injury to persons

approaching aircraft when propellers or rotor blades are moving?

Check procedures

Monitor operations

Are there procedures for the administration of passengers, baggage and

freight associated with charter flights?Check procedures

Where the use of standard passenger weights is permitted under the

Standard, are procedures in place to ensure:

- the standard weights used represent realistic average weights?

- the standard weights are adjusted for seasonal changes?

- a written agreement with the operator is in place authorizing the use of

standard weights?



Check manifests

Monitor operations

For charter operations carrying passengers, on flights using aircraft where

use of standard weights is approved are checked baggage and freight

weighed?


Check manifests

Monitor operations

For charter operations where the use of standard weights is not authorized,are passengers, baggage and freight weighed?


Check manifestsMonitor operations

Is there a process in place for the pilot to evaluate weight while operating in

areas where weighing facilities are not available?


Check manifests

Monitor operations

After passenger baggage and freight has been checked-in and weighed,

does it remain under the control of baggage handling staff until it is loaded

on the aircraft?


Monitor operations

Are there procedures in place to ensure that the loading of passengers and

baggage does not take place while the aircraft is being refueled?

Check procedures


Monitor operationsFor charter operations carrying passengers is a flight manifest or pilots log

prepared for the pilot of each flight?Check manifest or log

Is this information passed by radio to base or a copy retained at the

departure point?

Check procedures


For charter operations carrying passengers is a flight safety briefing given

to passengers covering the issues required by the standard?


Review briefing material

Monitor operations

For charter operations carrying passengers are safety cards detailing

emergency procedures provided at each seat on the aircraft?


Check aircraft

Are the passenger safety briefing cards specific to the aircraft type and

configuration?Check aircraft

Review briefing material

Are passengers made aware of articles which are not permitted to be

carried on board aircraft?

Review notices & briefing


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----No Item Yes No N/A Verify By

If items or materials classified as Dangerous Goods are transported by air:

- Are they properly stored before transporting?

- Are they transported in accordance with the International Air Transport

Association (IATA)?

- Are they properly packaged, labeled, manifested?- Are they properly loaded onto the aircraft?

- Is the charter aircraft pilot-in-command notified of the contents of the

Dangerous Goods?

Check procedures

Check recordsDiscuss with personnel

Monitor Operations

Are personnel involved in arranging transport of Dangerous Goods properly

trained and have a valid certificate?


Check records

If items or materials classified as Hazardous Waste (but not Dangerous

Goods) are transported by air:

- Are they properly stored before transporting?

- Are they properly packaged, labeled, manifested?- If required, is a waste generator number provided?

- Is the charter aircraft pilot-in-command notified of the contents of the

Hazardous Waste?

Check procedures

Check records


Monitor Operations

Are personnel involved in arranging transport of Hazardous Waste properly

trained and have a valid certificate?


Check records

Are there controls to prevent non-BHP Billiton flying on BHP Billiton

charters without approval?

Check procedures


Does the site ensure that BHP Billiton personnel are aware that they should

not accept lifts in non-BHP Billiton chartered flights for convenience?Check procedures


Are passengers made aware that they can provide feedback and comment

on charter flights using the Passenger Post Trip Report?

Check procedures

Check records



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----6. Flight Safety


Is smoking prohibited on the aircraft or in the vicinity of the aircraft while on

the ground?

Check procedures


Where local conditions require, are passengers given guidance on clothingto be worn in aircraft?

Check proceduresDiscuss with personnel

Are passengers prohibited on BHP Billiton designated freight only charter

flights?

Check procedures


Are passengers prohibited on helicopters when conducting external load

operations?

Check procedures


Are fixed wing aircraft operating over water beyond gliding distance from

land and helicopters operating over water beyond auto-rotational distance

from land:

- equipped with life jackets for all personnel on board the aircraft?

- carrying life rafts with combined capacity sufficient to accommodate the

maximum certified number of passengers and crew that can be carried by

the aircraft?

- in the case of helicopters, fitted with approved flotation equipment?


Check aircraft

Do all passengers and crew on board a helicopter wear approved constant

wear, inflatable life jackets whenever the helicopter is operating over water?Discuss with personnel

Check aircraft

When aircraft operations are conducted in remote areas, is a survival pack

carried in the aircraft containing emergency ration packs, water and survival

equipment applicable for the environment and season?Discuss with personnel

Check aircraft survival packs

Are the survival packs appropriate for the operating environment and

sufficient to sustain all persons on board for a minimum of 2 days?



Are survival packs in appropriately marked containers constructed of crash

survivable materials?



Is an Emergency Locater Transmitter (ELT) meeting the requirements of

the Federal Aviation Administration (FAA) of the United States Technical

Service Order TSO C91a or higher fitted to all charter aircraft?Check aircraft

Are contractors provided with BHP Billiton Aviation Guidelines and is there

a process in place to ensure compliance?


Are safety briefings provided to all flight crews and appropriate personnel

prior to beginning operations?Discuss with personnel


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If the site has multiple aircraft operations, are controls in place to ensure:

- All flight operations within the site boundaries are known and

coordinated?

- Communications are maintained with all aircraft within the site


Monitor operations

If the site has adjacent locations (under their control or otherwise) where

aircraft operations are conducted, are there procedures in place to ensure:

- Potential aircraft conflicts are avoided?

- Direct communications with other locations to alert each of any aircraft

operations that may affect them?

- Information is shared regarding all aircraft operations?


Monitor operations

Is there a company Safety Management System in place to ensure:

- Aviation safety is included as a risk element in the safety management

process?- Risk Assessments are conducted on all aviation operations prior to

implementation?

- Aviation incidents are documented?

- Follow-up to resolution and closure is completed for all aviation

incidents?

- Information from incident findings is passed to all appropriate personnel?

- Information from incident findings is passed to other operators?

- BHPB Health and Safety personnel are included in the incident process?

- BHPB Aviation and designated Aviation Advisor are included in the

incident process?


Review site health and safety

policies


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----7. Specialized Role Charter Operations


Do charter services conducting specialized role operations (e.g. airborne

geophysical surveys) comply with the specific requirements to those

operations?

Check agreement

Does the site have a copy of the IAGSA Guidelines? Check document

Are risk assessments completed for each airborne geophysical survey

operations?


Check records

Are passengers prohibited in charter aircraft conducting specialized role Discuss with personnel

For helicopter external load operations is cargo accurately weighed and

weight provided to the pilot prior to the lifting operation?


Check records

Are procedures in place to ensure a weighted line is in use for external load

operations?Discuss with personnel

Are all personnel handling the external load during lifting operations

properly trained?


Check recordsAre all personnel handling the external load during lifting operations

provided with the capability to communicate directly with the pilot?


Check records

Are procedures in place to ensure all personnel directly involved in external

load operations provided with, and wearing the proper PPE?


Check records

Monitor operations


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----8. Ground Facilities and Support Operations


Are airports, landing areas and helipads installed, marked, maintained and

operated in accordance with ICAO Annex 14?

Check procedures

Check markings

Are the location, dimensions and condition of these facilities suited to theperformance of the aircraft using them? Discuss with personnelCheck facility

Are adequate measures taken to control animals and other wildlife from

endangering the safety of aircraft using an aerodrome or other landing

area?


Check procedures

Are helipads designed to take account of a helicopter having engine failure

on take-off or landing?


Check helipad and vicinity

Are all airports and other landing areas inspected to ensure they can be

safely used?

Check procedures

Check records

Are there scheduled inspections consistent with the nature of the surface,

use, weather conditions and age?

Check procedures

Check records

Are records maintained of inspections? Check records

Where a runway or helipad is deemed not serviceable for normal

operations, is there a procedure to restrict operations which clearly states

what actions are to be taken?

Check records

Check procedures

Is there documented evidence of actions taken? Check records

Are the correct markers available to indicate the closure of runways or

helipads in accordance with ICAO recommendations?


Check markers

If night flying operations are routinely carried out, do airports, landing areas

and helipads have permanent lighting systems with back-up power supply? Check facility

Do airports, landing areas and helipads have emergency lighting systems

for 24-hour emergency capability?Check facility

Do airports, landing areas and helipads have communications equipment

and protocols for contact with and between aircraft using the facility? Check facility

Do airports, landing areas and helipads have meteorological measurement

equipment if the facility has no access to an established meteorological

service for the area?

Check facility

Does each airstrip and helipad have wind direction/strength indicators

(windsocks) positioned such that they are clearly visible to approaching

aircraft?

Check equipment

Where night operations are conducted, are the windsocks adequately

illuminated?Check equipment


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Do contractors to BHP Billiton who provide or participate in aviation related

ground services, have in their agreements with BHP Billiton insurance and

indemnity provisions which adequately address the risks associated with

those activities?


Check agreements

Are airports and/or facilities approved or controlled under the jurisdiction ofa governmental civil aviation authority?


Is there a copy of the regulatory guidelines on site? Check guidelines

Are facility inspections carried out by the agency? Check records

Are inspection reports provided to the site or facility? Check records

Are recommendations or required actions completed and closed by the

site?Check records

Does the site maintain records of any governmental inspection and any

required follow-up action?Check records

Is there a crash truck or other emergency response vehicle/equipmentavailable? Discuss with personnelCheck facility

Are emergency response personnel on immediate standby? Discuss with personnel

Are emergency response personnel properly trained? Check records

Are facility emergency response drills conducted periodically and if so, at

what interval?


Check records


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----9. Fuel Supply and Handling


Where the facility involves BHP Billiton in fuel supply and handling, have

these activities been reviewed by BHP Billitons aviation and safety


Check records

Are fuel storage systems designed in accordance with relevant standards? Check recordsAre fuel storage areas located such that they pose the least hazard to

aircraft operations, personnel and adjacent property?

Check facility

Check risk assessment

Are bulk fuel systems drained daily from the tank sump? Check records

Are drained samples retained for at least 24 hours? Check procedures

Check samples

Are bulk fuel systems inspected daily? Check records

Are records maintained of all inspections? Check records

Are fuel storage areas provided with the correct level of protection ? Check facility

Check risk assessment

Where drum fuel is used, are fuel drums stored:

- off the ground?

- on their sides?

- with bungs below liquid level?

Check facility

Is there a stock control system for drum fuel that requires segregation of

stock and chronological use of stock?Check procedures

Are drum fuel stocks inspected at least weekly for leaks and the use of

correct storage practices?


Check records

Are aircraft refueling locations marked and located to minimize hazards? Check facility

Are refueling locations provided with operational fire extinguishers? Check facility

Do fuel storage areas comply with relevant environmental protection

regulations, including any requirements for containment and clean-up ofCheck facility

Check environmental plan

Are fuel storage areas located and designed to minimize the potential for

water contamination of fuel supplies?

Check facility

Check procedures

Is there an inspection procedure in place to determine the presence of any

algae in the fuel or on the inner walls of the tanks?

Check procedures

Check records

Is there a fuel spill response and clean-up plan? Check plan

Are there written procedures for the supply and storage of fuel and the

refueling of aircraft?Check procedures

Do procedures include measures for the control of passengers and otherpersonnel during refueling operations? Check procedures

During aircraft refueling, does the pilot or other nominated crew member

follow established procedures to ensure both the safety of the aircraft and

the grade and quality of the fuel delivered?


Monitor operations


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Are ground personnel involved in fuelling operations trained in the correct

procedures for delivery of fuel to aircraft?


Check records

Are records kept of fuel handling training? Check records

Is there a risk assessment process to determine if hot refueling is required? Check risk assessment

procedure

Is the refueling system equipped as required by this standard? Check risk assessment

procedure

Check facility

Are fuel filters correctly marked? Check facility

Are there procedures to correctly test the quality of all fuel delivered, stored

and used?

Check procedure

Monitor operations

Is quality testing carried out on aviation fuel? Discuss with personnel

Check records

Are records maintained of all fuel deliveries and test results? Check records

BHPB Internal Aviation Audit Checklist

Documents

Transcript of BHPB Internal Aviation Audit Checklist