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BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

O/O THE PRINCIPAL GENERAL MANAGER HYDEREABAD TELECOM

DISTRICT,

BSNL BHAVAN ADARSHNAGAR, HYDERABAD – 500 063

e-Tender Document for Supply of Blank and Preprinted stationery.

Tender No.HTD/AGM/e-tender/Blank & Preprinted

stationery/2016-17

Tender opening Date-13 /03 /2017 15.00 hrs

TENDER OPENING AT OFFICE OF THE ASSISTANT GENERAL MANAGER (MM), 503,5th floor, BSNL Bhavan,

Adarshnagar, Hyderabad -63

www.apbsnl.etenders.in & www.ap.bsnl.co.in

EMD Rs.32,000/-

Bid price Rs. 573/-

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TABLE OF CONTENTS

Sl No

Contents

Section Page

No.

1 Notice Inviting Tender Section – I 3-4

2 Instructions to the Bidders Section – II part A 5-15

3 E tendering instructions to Bidders Section – II part B 16-18

4 General Conditions of the contract Section – III 19-20

5 Special Conditions Section – IV 21-22

6 Schedule of Requirement &

Specifications

Section – V 23

7 Proforma for Declaration(Near relative) Section – VI 24

8 Proforma for Agreement Section – VII 25

9 Bid Form Section – VIII 26

10 Questionnaire/Tenderer’s Profile Section – IX 27-28

11 Proforma for Experience certificate Section – X 29

12 Proforma for Power of Attorney Section - XI 30

14 Proforma for Vendor master template Section XII A 31

15 Proforma for Authorization letter. Section XII B 32

16 List of Online & Offline Documents Section-XIII 33

17 Price Bid Section-XIV 34

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BHARAT SANCHAR NIGAM LIMITED. (Government of India Enterprise)

OFFICE OF THE PRINCIPAL GENERAL MANAGER, HTD, BSNL Bhavan. Hyd -63 .

SECTION-I

NOTICE INVITING TENDER No.HTD/AGM(MM)/e-tender/Blank&Preprinted stationery/2016-17 Dated 20 02.2017

Digitally Sealed Tenders are invited by the Principal General Manager, BSNL, HTD, HYD from

reputed Manufacturers/Dealers/Suppliers for Supply of Blank and Preprinted stationery for BSNL,HTD. It is

proposed to award the tender for Blank stationery and preprinted stationery separately

1.

Name of Tender

Estimated

Cost in Rs. Cost of tender

documents i n

Rs

EMD Rs. Last Date &

Time of

Submission

of tender.

Date & Time

of Opening of

tender.

Supply of Blank and

preprinted

stationery in HTD

16,00,000 /-

Rs.573/-

32,000/-

13/03 /2017

Up to

14:30 hrs.

13/03 /2017

At

15:00 hrs.

2.The bidding process will be accepted only through e-Tendering platform.

3.Availability of e-Tender Document: - e-Tender document can be obtained by downloading it from the website www.ap.bsnl.co.in and www.apbsnl.etenders.in . The physical copy of the Tender document would

not be available for sale. e-Tender documents will be available for downloading from 20/02/2017 to

13 /03/2017

3.1 The tender document shall not be available for download on its closing/ submission date.

3.2 In case of Tender document down loaded from the Internet., a D.D. of both Tender document

cost and EMD should be paid in the form of Demand Draft / Bankers Cheque issued by any Nationalised

/Scheduled Bank in favour of “The AO(Cash)Main, BSNL,%PGM HTD, BSNL, Hyderabad for an amount

mentioned above or can also be paid by cash payment to the Accounts Officer (Cash)Main,BSNL Bhavan,

Adarshnagar, Hyderabad -63 between

11:30hrs. to 13:30 hrs on all working days. Original Cash Receipt shall be produced. 3.3 The Demand Draft/ Bankers Cheque or Original Cash Receipt should be submitted offline in the envelop as mentioned in clause 4.2 of Section- II B

3.4 The Tender fee is non-refundable & non-transferable.

3.5 The tender documents shall be issued free of cost to NSIC/MSME bidders on production of requisite proof in respect of valid certification from NSIC/MSME for the tendered item.

4. EMD/Bid Security: - As mentioned above, sum to be paid in Demand Draft from Nationalised/Scheduled

Bank payable in the name of Accounts Officer (Cash)Main, BSNL,%PGM HTD, BSNL Bhavan,

Adarshnagar, Hyderabad - 63 between 11:30hrs.to 13:30hrs on all working days. EMD may also be

paid in the form of Bank Guarantee issued by a schedule /Nationalised Bank drawn in favour of

AGM (MM), % P G M H T D , H y d e r a b a d valid up to Six months from the date of opening of the

tender. The original cash receipt obtained or the bank guarantee should be submitted offline in the

envelop as mentioned in clause 4.2 of Section-II B.

5. Tender bids received after due time & date will not be accepted by the online system.

6. All documents should be digitally signed/uploaded by the bidder/ vendor ` organization.

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7. “ The PGM, HTD, BSNL reserves the right to accept or reject any or all the bids without assigning

any reasons whatsoever and he is not bound to accept the lowest tender rate.

Note:- 1. During the entire evaluation process, if it is observed that the down loaded document is exactly

not as per the original tender document and/or it is tampered/changed/ altered/modified in anyway, the

bid will be rejected.

8. Eligibility Criteria:-

a. Essential Qualification: - 1) The bidder should have experience of satisfactory supplying computer papers/ continuous stationary to BSNL, DOT, MTNL, Govt., Semi Govt., PSUS costing at

least Rs 4 lakhs during last Two years i.e. 2014-15 and 2015-16. Certificate to this effect may be submitted

with the tender. The Experience Certificate should be submitted on office letter head & with letter No.&

date( OR) The bidder should have executed Commercial orders during 2014-15 and 2015-16 for the

tendered items (OR) Purchase order copies for the two years 2014-15 and 2015-16

b. The eligible Bidder should be a Manufacturer or Authorised dealer or a registered firm to supply the goods and submit the bid for the same. Copy of the relevant Firm Registration/Certificate of incorporation/ shall be enclosed to the bid.

c. The firms having annual turnover of Rs.20 Lakhs for each year are eligible to participate in the tender. A

turnover certificate from the Chartered Accountant has to be submitted.

Asst General Manager(MM) %PGM

HTD, BSNL,BSNL BHavan Adarshnagr, Hyderabad– 500063

Tel. No. 040-23264061

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SECTION – II Part A No: HTD/AGM(MM)/e-tender/Blank & Preprinted stationery/2016-17 Dated 20 /02 /2017

1. Definitions:

a) The purchaser means BSNL HTD .

Instructions to the bidders

b) The tenderer (bidder) means the individual or firm who participates in this tender and submits its

bid. c) The supplier/ contractor means the individual or firm providing goods/services under contract.

d) The Goods/Services means all the services, which the supplier is required to provide to the BSNL

under the contract.

e) Letter Of Intent (LOI) means the written communication to the successful tenderer of the intention

of the BSNL to accept the tender as per the terms & conditions contained & referred there in. f) Work order /Work Order means the written order signed by the BSNL for the work performance of

services respectively as per terms & conditions of tender finalised & accepted by the BSNL HTD

g) The contract Price means the price payable to the supplier under the Work order for the full & proper

compliance of his contractual obligations.

h) The records, terms & expressions not specifically defined herein or in the tender documents, shall

have the same meaning assigned to them, as the case may be. The Head notes are for guidance only

& shall not affect the interpretation or construction of any provision thereof in the tender documents.

i) Date of receipt of communication will be taken as actual date of receipt or 7 days from date of

dispatch in case of postal delivery, whichever is earlier unless specifically mentioned.

2. Expenditure on tendering The bidder shall bear all the costs associated with the preparation and submission of his bid(s). The BSNL,

will in no case, be responsible or liable for any cost(s), regardless of the conduct or outcome of the

bidding process.

3 The bidder shall examine all the forms, instructions, terms & conditions and specifications in the

tender documents. The failure to furnish all information, required as per the tender documents or

submission of bids not substantially responsive to the tender document shall be at the bidders own

risk & liable for summery rejection.

4. Clarification of Tender Documents: No request for post-bid clarifications shall be entertained.

5. Amendment to the bid documents:

5.1 The BSNL, for any reason, whether at its own initiative or in response to the clarification(s) sought by the

prospective bidder(s) may, at any time, prior to the last date for submission of the bids, amend the

bid documents. All such amendments shall be notified in writing/online display in both the websites to

all the prospective bidders who have purchased the tender documents. These modifications /

amendments shall be binding on all concerned. 5.2 To allow the prospective bidders reasonable time for preparing the bids after taking into account the

modifications, the BSNL, at it’s discretion, may extend the date for submission of the bids.

6. Bid Prices:

6.1 The bidder shall give the unit prices, total bid prices & other prices of the goods/services it proposes to

provide under the contract as per the price schedule included in the tender documents.

The price of goods/services shall be quoted in the price schedule for delivery of goods &

services at the place mentioned in the delivery schedule inclusive of all taxes, excise duty, octroi,

insurance, freight, transportation and any other charges. No extra charges will be paid either on

transportation or any other account. No forms for concession/exemption from sales tax, octroi etc.

would be issued to the tenderer. 6.2 The prices quoted by the bidder shall remain firm during the entire period of the contract & shall not be

subject to variation on any account. The bid submitted with variable prices (unless asked by BSNL

HTD) shall be rejected as a non-responsive bid.

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6.3 The unit prices shall be quoted with sufficient details to enable the BSNL arrive at total prices of the

equipment/services offered.

6.4 The rates quoted by the tenderer must be reasonable & logical. The tender can be rejected on the basis of

unreasonable & illogical rates. No negotiation will be entertained in this matter after opening of bids. 6.5 If at any time during the contract (a) it comes to the notice of BSNL regarding reduction of price for the same or

similar equipment/service and/or (b) the prices received in a new tender for the same or similar equipment/service are less than the prices chargeable under the contract, the BSNL, for the purpose of delivery period extension, if any, will determined and intimate the new price, taking into account various related aspects such as quantity, geographical location etc, and the date of its effect for the balance quantity/service to the vendor. In case the vendor does not accept the new price to be made applicable during the extended delivery period and the date of its effect, the BSNL shall have the right to terminate the contract without accepting any further supplies. This termination of the contract shall be at the risk and responsibility of the supplier and the BSNL reserves the right to purchase the balance unsupplied quantity/service at the risk and cost of the defaulting vendor besides considering the forfeiture of his performance security.

6.6 (a) The vendor while applying for extension of time for delivery of equipment/services, if any, shall have to provide and undertaking as “we have not reduced the sale price, and/or offered to sell the same or similar equipment/service to any person/organization including Department of Central/State Govt. or any Central/State PSU at a price lower than the price chargeable under the contract for scheduled delivery period.” (b) In case undertaking as in clause (a) above is not applicable, the vendor will give the details of prices, the name (s) of BSNL, quantity etc. to the BSNL, while applying extension of delivery period. (BSNL

HQ No. 3-2/2004-MMT/Pt.III dt. 27-1-2005 & 1-8-2005) 7. Bid Security (EMD): 7.1. The bidder shall furnish, as part of his bid, bid security (EMD) for an amount as given in page No.3

7.2. The security (EMD) is required to protect the BSNL’s interests against the risk of bidder’s conduct, which

would warrant forfeiture of the bid security.

7.3. The Earnest Money should be s u b m i t t e d i n t h e f o r m o f Demand Draft or Banker’s cheque( pay order),

drawn in the favour of the A.O. (Cash)Main, % P G M H T D , BSNL, Hyderabad payable at Hyderabad. 7.4. Bidders registered with National Small Scale Industries Corporation/MSME, Govt. of India for similar items may claim exemption from payment of cost of tender form &, EMD. The bidder shall furnish along with the bid a certificate/documentary proof in respect of registration clearly showing its validity as on date of opening of the bid. Such bidders should also submit their monthly turnover in support of the claim for meeting the delivery schedule duly certified by the NSIC/MSME. Moreover, they should also produce documentary evidence showing that the firm is registered with NSIC/MSME for the items tendered for. Failure to comply this provision shall result in summary rejection of the bid.

7.5Amount or amounts payable, if any, to the bidder or the bid security furnished by the bidder in respectof an earlier bid, shall not be adjustable against this bid, unless specified otherwise, as a special condition by the

BSNL.

7.5. No other bidder (except as specified under para 7.4 above and others specifically exempted by Govt. of

India for payment of EMD) shall be exempted from the requirement of bid security.

7.6. The amount deposited as bid security shall carry no interest during the entire period it remains with

BSNL HTD, Hyderabad.

7.7. The bid security of the unsuccessful bidders(s) shall be refunded only after the successful completion of

process & finalisation of tender. To expedite refund ,bidders may enclose a pre-receipt with the bid.

7.8. The bid security of the successful bidder(s) will be returned upon the bidders accepting of the LOI & on

furnishing the performance Guarantee/Security deposit (S.D)

7.10 The bid security shall be forfeited:

a) if the bidder withdraws his bid during the period of bid validity ; or

b) In the case of a successful bidder, if the bidder fails to sign the contract and /or fails to furnish

performance guarantee (S.D.) in accordance to the relevant clauses of the documents(s). 7.11 A bid not secured in accordance to para 7.1 and 7.3 shall be summarily rejected as a non-responsive bid.

8. Period of validity of bids: a. The bid shall remain valid for 150 days after the date of opening of bid(s); a bid valid for a shorter period shall

be rejected as a non-responsive bid.

b. In exceptional circumstances, the BSNL may seek the bidders consent for extension of the period of

validity of bids. The request & the responses thereto shall be made in writing. The bid security provided, as

per clause 7 shall be suitably extended. A bidder shall however, has the right to refuse for an extension

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without any risk to his bid security. A bidder conceding to the request for extension of time shall,

however, not be permitted to modify his bid.

9. Signing of Bid:

9.1. The bidder shall submit his bid, online complying all eligibility conditions, other terms and conditions

of tender document to be read along with the clarifications and amendments issued in this respect.

All the documents must be authenticated, using Digital signature by the authorized person

9.2A person signing the bid form or any documents forming the part of the contract on behalf of another

person shall be deemed to be having authority to sign the documents. If however, found to be

otherwise the BSNL HTD may, without prejudice to other civil & criminal remedies, cancel the contract

at the risk & cost of such person & hold him liable for all costs & damages arising from the

cancellation of the contract including any loss which the BSNL HTD may suffer on account of execution of

contract/intended contract.

9.3Tender form at Section – VIII , except for unamended printed literature shall be signed by the person

or the persons signing the bid. 9.4The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the bidder in which case such corrections are to be made, the entry should be clearly

scored out by a single line and encircled and fresh entry should be made. All such corrections should be

authenticated under the full signature of the person signing the tender. Any tender, which does not

comply with this requirement, shall be rejected. All conditional or incomplete tenders will be rejected.

10 ADDITIONAL / AMBIGUOUS CONDITIONS ARE NOT PERMISSIBLE

Tenderers shall not stipulate any additional conditions other than those stipulated by this office in this

tender and its Sections. If any tender contains such additional conditions, which are at variance

with the conditions of this tender or are in any way ambiguous or vague or uncertain or contains any

price variation clause, the Designated Officer reserves the right to reject such tenders summarily.

11 SEALING AND MARKING OF BIDS :

11.1 The bid may be called as given under:-

Single Stage Bidding & Two Electronic Envelope System. Initially the technical bids will be opened and the financial bids of only techno commercially responsive bids will be opened at a later date.

The details of sealing & marking of bids in each case is given below:

The bidder shall submit his bid in two envelopes

• The First electronic envelope will be named as Techno-commercial bid . This envelope will contain documents of bidders satisfying the eligibility / Technical & commercial conditions as per clause 15 of

Section-III Part-III with Bid security as per Clause 4 of Section-I.

• The second electronic envelope will be named as Financial bid (BOQ) containing Price

Schedules as per Section-_XIII_

11.2 (a) The envelope, containing Offline documents mentioned in clause _4.2_of Section- II B shall be

sealed properly by the bidder and addressed to:

The Asstt. General Manager (MM)% Principal General Manager, HTD, 503, 5th floor BSNL Bhavan, Adarshnagar, Hyderabad Tel: 040-23264061, Fax: 040-29800012 E-mail: dsailajarani@bsnl.co.in

(b) The envelope shall bear the name of the tender, the tender Number, and the words ‘ DO

NOT OPEN BEFORE ’ due date …………. & time……………...

(c) The e n v e l o p e shall i n d i c a t e t h e name and complete postal address of the bidder to

enable the BSNL HTD to return the envelope unopened in case it is declared "LATE".

(d) The envelope containing all above offline documents shall be sealed properly by the bidder and

shall be delivered on or before due Date & Time of submission of bid as specified in

DNIT(Section- I ) to above said address mentioned in clause 11.2 (a)

(e) The envelope should be deposited in the tender box available at the O/o AGM (MM), O/o the

Principle General Manager,HTD 503 5th floor, BSNL Bhavan, Adarshnagar Hyderabad or sent by

Registered Post/Speed Post/Currier or delivered in person on the above mentioned address (in

clause 11.2(a) above). The responsibility for ensuring that outstation envelopes are delivered in

time shall rest with the bidder. The BSNL HTD shall not be responsible if the bids are delivered

elsewhere.

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(f)Tender not submitted in above mentioned manner will be rejected

(g) Venue of Tender Opening: The e-Tender will be opened online in the chamber of O/o AGM

(MM), O/o the PGM HTD, 503, 5th floor, BSNL Bhavan, Adarshnagar, Hyderabad – 500 063 on

date & time specified in DNIT.

If due to administrative reasons, the venue of Bid opening is changed, it will be displayed

prominently on web site www.ap.bsnl.co.in and www.apbsnl.etenders.in 11.3 If offline documents are not delivered as per scheduled date & time of submission of bid as specified in DNIT, the bid shall be rejected.

12 Submission of Bid:

12.1 Bids must be submitted online on e-tender portal www.apbsnl.etenders.in and offline (Bid

document Cost, EMD, POA,) by the bidders at the address specified under clause _11.2_ not later

than given date & time of submission as specified in NIT Section- _ I

12.2 The BSNL HTD may, at its discretion, extend this deadline for the submission of bids by

amending the Bid Documents in accordance with clause _5 of this section in which case all rights

and obligations of the BSNL H T D and bidders previously subject to the deadline will thereafter

be subjected to the extended deadline.

13 Late Bids:

No bid shall be accepted online either by e-tender portal or offline document by the BSNL HTD

after the specified deadline for submission of bids prescribed by the BSNL HTD pursuant to

clause _12

14 Modification and withdrawal of bids.

14.1 The bidder may modify, revise or withdraw his bid after submission prior to deadline prescribed

for submission of bid.

14.2 The bidder’s modification, revision or withdrawal shall have to be online and digitally

authenticated as per clause 11

14.3 Subject to clause 17

of bids.

15 Bid Opening :

no bid shall be modified subsequent to the deadline for submission

15.1 The BSNL H T D shall open bids online in the presence of the authorized representatives

of bidders physically present who choose to attend, at time & date specified in

NIT(Section-

) on due date. The bidder's representatives, who are present, shall sign in an

attendance register. Authority letter to this effect shall be submitted by the authorized

representatives of bidders before they are allowed to participate in bid opening (A Format

is given at _C_ of Section-_XII ).

15.2 Only one representative of any bidder shall be authorized and permitted to attend the bid opening.

15.3 For sequence & procedural details of opening of Bid, please refer Clause _6_ of Section-II

B 15.4 The date fixed for opening of bids, if subsequently declared holiday by the BSNL/ submission of

Bid is not possible due to unavoidable circumstances, the bid will be opened on the following

working day, time and venue remaining unaltered unless the revised date of opening of bids is

notified before opening of tender.

16. Summary Rejection of Bid:

One or more of the following reasons/omissions will render a bid liable to summary rejection.

a) Bid received late without conclusive proof that it was actually delivered before the specified closing

time. b) Correction & overwriting not signed by the authorised signatory. c) Documents asked for as mentioned in Section-III not submitted/or found to be incomplete if

submitted.

d) Bid from a bidder who did not purchase the bid documents.

e) A bid, from an authorised distributor/dealer, not accompanied by a documentary

proof establishing distributorship/dealership, wherever applicable.

f) Conditional bid or bid received with validity for a shorter period than prescribed in clause 8.1 g) Bid in which rates have not been quoted in the manner specified in the bid form.

h) Non receipt of clarification in time.

i) Bid non-confirmative as per tender specification.

j) Influencing the evaluation of bids & award of

contract. k) Bids not prepared and sealed as per clause

10. l) No bidder shall attempt to influence the BSNL on any matter relating to the tender(s). Any

attempt to influence the BSNL in the evaluation and comparison of the bid(s) and in award

of the contract, shall result in summary rejection of the bid(s) of such bidder(s).

m) Bidders giving false information, fabricated documents, thereby concealing

facts, misrepresenting & misleading BSNL HTD. n) Tender form as per Section – VIII not duly filled in & signed. o) Violation of any terms & conditions of tender or rules & regulations of Government of India or

law.

p) BSNL, HTD reserves the right to reject the bid / bids of a tenderer/s , if the concerned tenderer/s

makes complaints against any participated bidder/s of the tender or against any BSNL, HTD officer/

personnel/authorities in any regard without any documentary proof of evidences.

17. Protective Clause: The BSNL reserves the right to disqualify such bidders, who have not met the contractual

obligations against earlier contracts entered into with the BSNL or black listed by any Govt /

Semi-Govt organisation.

18. Clarification of Bids: In the process of examination, evaluation and comparison of bids, the BSNL may, if necessary ask the

bidder(s) for clarification(s) of the bid(s). The request for such clarification(s) and the response

thereto shall be in writing. In case of no response from a bidder, his bid is liable to summary

rejection.

19. Influencing the Evaluation of Bids & Award of Contract. No bidder shall attempt to influence the BSNL on any matter relating to the tender(s). Any attempt to

influence the BSNL in the evaluation and comparison of the bid(s) and in award of the contract,

shall result in summary rejection of the bid(s) of such bidder(s).

20. Evaluation: 20.1 To determine clause by clause compliance, the bids shall be evaluated in respect to the

substantive responsiveness or otherwise. Thereafter the evaluation shall be done for the

substantively responsive bids only. 20.2 A substantively responsive bid is one that conforms to all the terms and conditions of the Tender

Documents without material deviations. The bid’s responsiveness shall be based on the contents of the bid itself without recourse to any extrinsic material.

20.3 A bid determined as substantively non-responsive shall be rejected. The bidder(s) shall

not be permitted to make corrections after opening time of bid to make such bid(s)

substantively responsive.

20.4 The BSNL is not bound to accept the lowest or any Tender and reserves to himself the

right to accept the whole or any part of the tender and of allotting the quantities offered. The

bidders shall supply the quantities as decided by the BSNL at the approved rates.

20.5 The BSNL may waive minor non-conformance or irregularity(s) in a bid, which does not

constitute a material deviation, provided such a waiver does not prejudice or affect the relative

ranking of the bid(s).

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20.6 Arithmetical error, if any shall be rectified in the following manner:

a) If there is a discrepancy between the unit price & the total price that is obtainable by

multiplying the unit price with quantity, the unit price shall prevail & the total shall be

corrected accordingly. b) It there is a discrepancy between words & figures, the amount in words shall prevail. c) If there are errors in the calculations or rate of applicable Govt. levies, duties & taxes, the

same will be corrected by the BSNL.

d) The BSNL reserves the right to finalize tender either for individual items of work or for all

items collectively

21. Commercial Evaluation of Substantively Responsive Bids:

21.1 The bids previously determined to be substantively responsive, shall only be

evaluated commercially and compared in detail.

21.2 The ranking shall be based on the prices of goods offered inclusive of all taxes, freight and insurance

etc, if any.

21.3 Based on the merits of each case, the distribution of tendered quantity amongst the bidder(s)

whose bids are found to be technically and commercially acceptable shall be determined by the

BSNL. 21.4 The BSNL shall have the sole discretion in determining the number of suppliers on whom the Work

orders shall finally be placed. If multiple bids are accepted, the terms and conditions offered to the

lowest shall also apply to the higher bids. It is proposed to award the tender for Blank stationery and

preprinted stationery separately.

21.5 If multiple bids of the same ranking are received from the bidders, the tender quantity

will be distributed equally amongst these bidders as per their allotted ranking quantity.

Distribution of Quantities for ordering: - Sl. No.

Number of Bidders on whom the

order is proposed to be placed

Proposed Quantity of Distribution

1

1

L-1 would get 100% for both the items

separately

[As per procurement Manual effective from April 14] 22. Right to Vary the Quantities:

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22.1 The item wise quantitative requirement as per individual item specification shown in Section

Schedule of Requirement is an approximate quantity

22.2 The BSNL reserves the right, at the time of award of contract or during the contract period

to increase or decrease the quantity by +/-25% of what is specified in the schedule of

quantities, without any change in unit price or other terms and conditions. without any change

in finalised unit price or other terms and conditions. In emergent situation, the quantity may

vary by 50%

22.3 The vendor shall regulate the delivery of ordered goods/services as per written instructions

from the BSNL. 22.4 The actual value of work may vary based on the actual requirement but generally being limited to

+/-25% of the indicated value.

23. Right to Accept/Reject Any or all Bids:

The BSNL is not bound to accept the lowest or any other bid and reserves the right to accept or

reject any bid, and to annul the bidding process and reject all bids, at any time prior to the

award of the contract without assigning any reason(s), whatsoever and without thereby incurring

any liability towards the affected bidder(s) on this ground.

24. Letter Of Acceptance LOA/ Letter of Intent (LOI):

24.1 Before the expiry of the validity of bid, the BSNL shall notify the successful bidder(s), in

writing by registered letter or by FAX (to be confirmed in writing by registered letter)/ by

hand delivery, about the acceptance of the successful bid(s).

24.2 The bidder shall, within 1 4 days from of the date of receipt of communication, convey

his acceptance & shall also furnish performance security/ Security Deposit in conformity with the

bid documents

24.3 Failure to comply with the requirement as above shall constitute sufficient ground for

the annulment of the acceptance of the bid and forfeiture of the bid security, in which event,

the BSNL shall be free to place orders on any other bidder(s) or call for fresh bids.

24.4 The bid security of the successful bidder(s) shall be discharged only after the performance security

(S/D) is furnished by such bidder(s).

24.5 The tenderer may be debarred from participating in the present tender / all the future tenders of

BSNL, Hyd Telecom District in the event of:

i) Failure of successful Tenderer to pay the security deposit & or enter into the

prescribed agreement, for any earlier / present tender of BSNL,HTD. ii) Breach of any terms & conditions of any contract with BSNL,HTD.

25. Award of Contract & Issue of Work order: 25.1 The BSNL may consider placement of a Work order for commercial supplies on those bidder(s), whose offers

have been found technically, commercially and financially acceptable and whose service(s)

have been found proven.

25.2 During the period of contract, if so desired by the BSNL, the supplier(s) shall visit the BSNL at

such place and date as may be prescribed by the BSNL for discussions on design(s) and progress

of the work etc.

25.3 The Work order / Work order shall be placed in single/different lots by the BSNL during the contract period.

26. Extension of contract period. 26.1 The contract shall normally be for one year (unless otherwise specified) but BSNL reserves

the right to extend the contract period by 6 months beyond the period specified in the letter

of acceptance (tender), on the same rates and other terms & conditions. However, further

extension beyond 6 months, if necessary, will be on mutually agreed terms and conditions.

The maximum validity period will however be limited to 2(two)

years for the tender.

11

27. Right to Cancel the Contract. 27.1 The BSNL shall have the right to cancel the contract wholly or in part in the event he is obliged

to do so on account of any decline, diminution, curtailment or stoppage of the work(s), by giving

one month’s notice.

27.2 The BSNL shall have the right to cancel the contract & forfeit S/D if subsequently it is

found that the approved contractor is a “Member of Family” of a “Government servant”.

27.3 Near relatives of all BSNL Employees either directly recruited or on deputation are

prohibited from participation in tenders and execution of works in different units of BSNL.

27.4 It is binding on every bidder to give declaration along with the tender in the prescribed proforma

as per Ann- VI. Definitions : - The near relatives for this purpose are defined as: (a) Member of a Hindu Undivided

f amily, (b) They are husband

and wife,

(c) The one is related to the other in the manner as father, mother, son(s) & son’s wife (daughter-in-law), daughter(s)

& daughter’s husband (son-in-law), brother(s) & brother’s wife, sister(s) & sister’s husband (brother-in-law).

In case of proprietorship firm certificate will be given by the proprietor, for partnership firm certificate

will be given by all the partners and in case of limited company by all the directors of the company. Any

breach of these conditions by the company or firm or any other person, the tender/ work will be

cancelled and earnest money / security deposit will be forfeited at any stage whenever it is so noticed.

BSNL will not pay any damages to the company or firm or the concerned person. The company or firm

or the person will also be debarred for further participation in the concerned unit.

28. Every successful bidder shall also execute an agreement with the BSNL i.e. BSNL H T D on a non

judicial stamp paper of Rs. 100/- as per the proforma at Section – VII (The cost of stamp paper to

be borne by tenderer). AGM(IT), %PGMHTD BSNL, 203, 2n d floor, Telephone bhavan, Saifabad

H y d e r a b a d , shall sign the contract on behalf of PGM, H T D & he shall represent the BSNL, HTD

with reference to contract.

29. Payment : 29.1 Payment will be made as specified in Section – III.

29.2 No payment shall be made for services that are rejected on inspection.

30. Amendments:

Within the scope of the contract the BSNL may, at any time, by a written order to the supplier,

amend one or more of the following: a) Specifications, where the services to be performed under the contract are to be supplied specifically for

the BSNL;

b) The method of packing & shipment.

c) The consignee and/or the place of delivery.

d) The service to be provided by the supplier.

31. Sub-Contracts:

31.1 The supplier shall not assign/transfer & sub-Contract it’s interests/obligations under the

contract without the prior written permission of the BSNL. 31.2 The supplier shall notify the BSNL in writing of all sub-contracts awarded under this contract if not

already specified in the bid. Such notification, in the original bid or later shall not relieve the

supplier from any liability or obligation under the contract.

32. Force Majeure:

32.1 If at anytime, during the continuance of this contract, the performance, in whole or in part by

either party of any obligation under this contract is prevented or delayed by reasons of any war or

hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics,

quarantine restrictions, strikes, lockouts or act of God (Herein after referred to as events)

provided notice of happenings of any such eventuality is given by either party to the other within 21

days from the date of occurrence thereof, neither party shall by reason of such event be entitled to

terminate this Contract, nor shall either party have any claim for damages against the other in respect

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of such non-performance or delay in performance, and deliveries under the contract shall be resumed as

soon as practicable after such an event come to an end or cease to exist, and the decision of the

BSNL as to whether the deliveries have been so resumed or not shall be final and conclusive. Further

that if the performance in whole or part of any obligation under this contract is prevented or delayed

by reasons of any such event for a period exceeding 60 days, either party may, at its option, terminate

the contract.

32.2 Provided, also that if the contract is terminated under this clause, the BSNL shall be at liberty to

take over from the supplier at a price to be fixed by the BSNL, which shall be final, all the

unused, undamaged and acceptable materials, bought out components and stores in course of

manufacture which may be in possession of the supplier at the time of such termination or such portion

thereof as the BSNL may deem fit, except such materials, bought out components and stores as the

supplier may with the concurrence of the BSNL elect to retain.

33. Termination for Default.

32.3 The BSNL by a written notice of 14 days, of default, may, without prejudice to any other remedy

for breach of contract, terminate the contract in whole or in part as the case may be;

i) If the supplier fails to deliver any or all of the goods/services within the time period(s) specified in the

contract, or any extension thereof granted by the BSNL.

ii) If the supplier fails to perform any other obligation(s) under the contract; and

iii) If the supplier, does not remedy his failure(s) within a period of specified by BSNL, after the receipt of

the default notice.

32.4 In the event of the termination of the contract in whole or in part, the BSNL may procure from

open market, upon such terms and in such manner as it deems appropriate, goods similar to

those undelivered & the supplier shall be liable for payment of such excess cost for such similar

goods. The supplier shall, however, continue to perform the contract to the extent not terminated.

32.5 On the happening of any of the above circumstances, the BSNL, without prejudice to its other

rights under the law of the contract, may purchase the balance quantity of the goods / services at

the risk & cost of supplier & book to him for the payment thereof & shall also claim a set-off of

any dues payable under the contract to the supplier against his dues under the contract or any

previous contract.

34. Optional Termination by BSNL(Other than due default of the Contractor) :

34.1 BSNL may, at any time, at its option cancel and terminate this contract by written notice to the

contractor, in which event the contractor shall be entitled to payment for the work done up to the time of such

cancellation and a reasonable compensation in accordance with the contract price for any additional expenses

already incurred for balance work exclusive of purchases and/or whole of material, machinery and

other equipment for use in or in respect of the work. 34.2 In the event of the termination of the contract, the contractor shall forthwith clear the site of all the contractor’s materials, machinery and equipment’s and hand over possession of the work/operations to BSNL

or as BSNL may direct.

34.3 BSNL may, at its option, cancel or omit the execution of one or more items of work under this contract

and may part of such items without any compensation whatsoever to the contractor.

35. Issuance of Notice : 35.1 The U n i t in-charge of work shall issue Show cause notice giving details of lapses, violation of

terms and conditions of the contract, wrongful delays or suspension of work or slow progress to the

contractor directing the contractor to take corrective action. A definite time schedule for corrective action

shall be mentioned in the show cause notice. If the contractor fails to take corrective action within

the stipulated time frame, the Divisional Engineer in-charge shall submit a draft of final notice

alongwith a detailed report to the competent authority who had accepted the contract.

35.2 The final notice for rescission of contract to the contractor shall expressly state the precise date and

time from which the rescission would become effective. The following safe guards shall be taken while

issuing the final notice:

a) During the period of service of notice and its effectiveness, the contractor should not be allowed to

remove from the site any material/equipment belonging to the BSNL.

Page 13

b) The contractor shall give in writing the tools and plants he would like to take away/remove from the site.

Such of the materials as belong to him and which may not be required for future execution of

balance work may be allowed by the Divisional Engineer-in-charge of work to be removed with proper

records.

c) No new construction beneficial to the contractor shall be allowed.

d) Adequate departmental security arrangement in replacement of the contractor watch and ward shall

be made forthwith. Expenses on this account are recoverable from the security deposit or any amount

due to the contractor.

36. INDEMNITIES :

36.1 The contractor shall at all times hold BSNL harmless and indemnify from against all action, suits,

proceedings, works, cost, damages, charges claims and demands of every nature and descriptions,

brought or procured against BSNL, its officers and employees and forthwith upon demand and

without protect or demur to pay to BSNL any and all losses and damages and cost (inclusive

between attorney and client) and all costs incurred and indorsing this or any other indemnity

or security which BSNL may now or at any time have relative to the work or the contractors

obligation or in protecting or endorsing its right in any suit on other legal proceeding, charges and

expense and liabilities resulting from or incidental or in connection with injury, damages of the

contractor or damage to property resulting from or arising out of or in any way connected with or

incidental to the operations caused by the contract documents. In addition the contractor

shall reimburse BSNL or pay to BSNL forthwith on demand without protect or demur all cost,

charges and expenses and losses and damages otherwise incurred by it in consequences of

any claim, damages and actions which may be brought against BSNL arising out of or

incidental to or in connection with the operation covered by the contractor.

36.2 The contractor shall at his own cost at BSNL request defend any suit or other proceeding

asserting a claim covered by this indemnity, but shall not settle, compound or compromise any suit

or other finding without first consulting BSNL.

37. Termination For Insolvency:

The BSNL may at any time terminate the contract by a written notice to supplier, without

compensation, if the supplier becomes bankrupt or otherwise insolvent as declared by competent

court, provided that such termination shall not prejudice or affect any right of action or remedy

which had accrued or will accrue thereafter to the BSNL.

38 Redressal of Complaint :%PGMHTD BSNL Bhavan, Hdyerabad

39 Arbitration

In the event of any question, dispute or difference arising under this agreement or in connection

there with (except as to matters the decision of which is specifically provided under this agreement)

the same shall be referred to sole arbitration of the PGM, BSNL, H T D or in case his designation is

changed or office abolished , then in such case to the sole arbitration of the officer entrusted with the

function of head of BSNL H T D by whatever designation such officer may be called (here in after

referred to as the said officer) and if the PGM or the said officer is unable or unwilling to act , as such

to the sole arbitration of some other person appointed by the PGM or the said officer. There will be no objection to any such appointment that the arbitrator is Govt. servant, he has to deal with the matter to which the agreement relates or that in the course of his duties as Government servant he

has expressed views, on all or any of the matters under dispute. The award of the arbitrator shall be final

and binding on the parties. In the event of such arbitrator to whom the matter is originally referred,

being transferred or vacating his office or being unable to act for any reason whatsoever, such PGM or the

said officer shall appoint another person to act as arbitrator in accordance with the terms of the

agreement and the person so appointed shall be entitled to proceed with reference from the stage at

which it was left out by his predecessors.

Page 14

The arbitrator may from time to time with the consent of the parties enlarge the time for making

and publishing the award. Subject to the aforesaid The Arbitration and Reconciliation Act, 1996 and the

rules made there under, any modification thereof for time being in force, shall be deemed to apply

to the arbitration proceedings under this clause. The venue of the arbitration proceedings shall be decided by the arbitrator. Upon every & any reference as aforesaid the assessment of costs of incidental expenses in the

proceeding for the award shall be in the jurisdiction of the arbitrator.

40 Subject Laws & Jurisdiction :

40.1 The contract shall be governed by Indian Laws & the Courts at H y d e r a b a d will have

jurisdiction to entertain any dispute(s) or claim(s) arising out of such dispute(s).

40.2 The purchase order/ work order (in terms of the proforma attached & to be adopted Mutates Mutants)

shall, when issued to the successful bidder, constitute the part of contract.

41. Set Off :

Any sum of money due & payable to the supplier (including security deposit refundable to him) under this

contract may be appropriated by the BSNL, Hyderabad or BSNL & set off the same against any claim of

the BSNL, Hyderabad or BSNL arising out of this contract or under any contract made by the contractor

with the BSNL, Hyderabad and/or BSNL

42. Performance Security (Security Deposit) :

42.1 The supplier, within 14 days of the receipt of the letter of Intent (LOI), shall furnish performance

security for an amount of 5 % of the Contract value, unless stated otherwise in LOI. No

extension for paying security deposit will be given. 42.2 The proceeds of the performance security shall be payable to the BSNL as compensation for any loss

resulting from the supplier’s failure to complete its obligations under the contract.

42.3 The performance security shall be in the form of a original DD/ Banker’s cheque( pay order)/Bank

Guarantee issued by a Schedule/Nationalised Bank and/or in the form provided in the Tender

Documents.

42.4 The performance security shall be discharged by the BSNL 3 months after completion of the supplier’s

performance obligations, including warranty obligations, if any, under the contract after submission

of satisfactory Performance Certificate with store reconciliation clearance issued by relative

Area AGM/CAO.

42.5 Earnest Money Deposit of successful bidder if paid in the form of DD/ Banker’s cheque (pay order), it can be adjusted towards Security Deposit if requested by the bidder.

42.6 Validity of Performance security- The validity period of performance security in the form of performance bank guarantee should be 18 months.

43. In case of breach of any tender condition, delay or non-performance of work or supplies, poor

quality of work or material, BSNL, HTD may take all or any of the following actions :

i) Forfeiture of EMD,

ii) Forfeiture of SD,

iii) Cancellation of contract,

iv) Barring in participation of all future tenders of BSNL HTD for a period of 3 years or more and

simultaneously blacklisting the firm.

Asst General Manager (MM)

BSNL HTD -500063

Page 15

Section II Part B

INFORMATION & INSTRUCTIONS TO THE BIDDERS FOR

USING ONLINE ELECTRONIC PROCUREMENT SYSTEM (ePS)

Special Conditions & instructions for using online Electronic Procurement System (EPS) through portal (website)

https://apbsnl.etenders.in adopted by APBSNL Telecom Circle as given in the subsequent pages will over-rule

the conditions stated in the tender documents, wherever relevant and applicable.

Service Provider’s Information: The APBSNL has adopted eProcurement System for its some of SSAs/District

Office through https://apbsnl.etenders.in. The details of our eProcurement Service provider are as below:

M/s Nextenders (India) Pvt. Ltd. Contact No: 0771 – 4079 420

Email: support.bsnl@nextenders.com

Registration of the Contractors/Suppliers/Bidders: All the Contractors/Suppliers/Vendors intending to

participate in the tenders floated online using Electronic Procurement System (EPS) are required to get

registered on the eProcurement Portal (website) https://apbsnl.etenders.in.

After successful Registration on above mentioned portal you’ll get a link in auto generated e-mail fired to your

registered e-mail id. Click on that link to activate your user ID to access the website.

After that, you will be allowed to participate in the tenders floated by the department using the Electronic

Procurement System.

Viewing of Online Tenders: The contractors/Suppliers/bidders can view tenders floated on online Electronic

Procurement System (EPS) hereinafter referred as “eProcurement System” through portal (website) at

https://apbsnl.etenders.in. They can view the details like online scheduled dates (Key Dates), Tender details,

Terms and Conditions, drawing (if any) and any other information. To download through workflow they need

to login on to the above portal and can download the tender documents of an eTender.

Online Schedule: The contractors/bidders/vendors can view the Online Scheduled dates of eProcurement

System (time schedule) for all the tenders floated using the online eProcurement system on above mentioned

portal (website) https://apbsnl.etenders.in.The bidders are strictly advised to follow dates and time as

mentioned in Schedule of a particular tender. The date and time will be binding on all the bidders. The bidders

are required to complete the stage within the stipulated time as per the schedule to continue their

participation in the tender. All online activities are time tracked and the system enforces time locks that

ensure that no activity or transaction can take place outside the start and end dates and time of the stage as

defined.

The Schedule dates are subject to change in case of any amendment in schedule due to any reason

stated by the Department.

Obtaining a Digital Certificate and its Usage:On eTendering System the bids should be Encrypted and Signed

electronically with a Digital Signature Certificate (DSC) to establish the identity of the bidder on online Portal.

The Digital Signature Certificate (DSC) has two keys i.e. Public Key and Private Key with two distinct certificate

viz. Signing & Encryption (two certificates). The Public Key is used to Encrypt (code) the data and Private Key is

used to decrypt (decode) the data. The Encryption means conversion of normal text into coded language

whereas decryption means conversion of coded language into normal text. These Digital Signature Certificates

(DSCs) should be purchased from our eProcurement Service Provider. The information regarding details of DSC

application forms and cost should be enquired from our Service Provider.

Please contact for DSC issuance: M/s Nextenders (India) Pvt. Ltd.

Help Desk No.: 0771- 4079 409

Email: support.bsnl@nextenders.com

The Bid (Online Offer) for a particular eTender may be submitted only using the Digital Signature

Certificate (DSC). In case, during the process of a particular eTender, the user loses his Digital

Certificate (i.e. due to virus attack, hardware problem, operating system problem), he may not be

able to submit the bid online. Hence, the users are advised to keep their Digital Signature Certificates

in safe custody.

In case of online Electronic Tendering, if the Digital Certificate issued to the authorized user of a firm

is used for signing and submitting an online bid, it will be considered equivalent to a no-objection

certificate/power of attorney to that User. The firm has to authorize a specific individual via an

authorization certificate signed by all partners to use the Digital Certificate as per Indian Information

Technology Act 2000 and its amendments. The Digital Signature of this authorized user will be

binding on the firm. It shall be the responsibility of management / partners of the registered firms to

inform the certifying authority or Sub Certifying Authority; in case of change of authorized user and

that a fresh digital certificate is procured and issued an “Authorization Certificate‟ for the new user.

The procedure for application of a Digital Certificate will remain the same for the new user.

The same procedure holds true for the authorized users in a private/Public limited company. In this

case, the authorization certificate will have to be signed by the directors of the company.

Bidders participating in e-tendering shall check his/her validity of Digital Signature Certificate before

bidding in the specific work floated online at the eProcurement Portal (website) through

https://apbsnl.etenders.in.

Submission of Earnest Money Deposit:

Techno-commercial Bid shall accompany interest-free EMD through Demand Draft. The details of

EMD can be obtained from Tender document of respective Tender OR from above eProcurement

Portal through https://apbsnl.etenders.in.

Refund of Earnest Money Deposit to the unsuccessful/successful bidders will be made as per the

conditions given in the tender document.

A scanned copy of DD against EMD should be uploaded mandatory while Bid Preparation stage (as

per the Schedule mentioned in online eTender) and original D.D. should be submitted to the

designated BSNL office in the sealed envelope on or before the due date mentioned in Schedule of

respective eTender.

Submission of Tender Document Fees:

The Contractors/Suppliers/Vendors have to submit the Tender Document fees as mentioned in

Tender Document (if applicable). If the bidders are exempted from Tender document fees then they

have to upload copy of exemption certificate during bidding process.

Tender Download: The Eligible Bidders can download the Tender Document online from above eProcurement

Portal https://apbsnl.etenders.in on or before the Schedule Dates mentioned in the eTender floated.

Submission of online bids: The bidders are required to prepare their bids on online eProcurement Portal as

mentioned above. During bid preparation the bidders have to Map the Key of DSC hence they are advised to

procure DSCs at earliest to participate in the eTender. They are required to upload the scan copies of Demand

Draft for Tender Document Fees and Earnest Money Deposit. Also bidders are required scan and upload any

other documents related to their credentials and submit wherever asked online. The bidders have to prepare

their commercial bid online during in this stage only and seal (Encrypt) the online bid with their Digital

Signature Certificates. The Bidders should take note of any corrigendum being issued on the web portal on a

regular basis. The bidders will not be able to change their technical details and offer (rates) after expiry of due

date and time on online portal.

Opening of Tender (Electronic offers): The authority receiving the tenders or his duly authorized officer shall

first open the "EMD Envelope" (if applicable) of all the contractors/bidders and check for the validity of EMD

and other Pre-Qualification Documents (if any) submitted in the “EMD/Technical Envelope”, if any, as required

by ECIL. In case, the requirements are incomplete, the Technical Bid/Commercial (whichever is applicable) of

the concerned contractor received shall not be opened.

The authority shall then open the tenders submitted by the contractors online through the ECIL eTendering

Portal (website).

Shortlisting of Bids (Electronic Offers): After the evaluation (online/manual) of a specific Envelope (i.e. EMD

or Technical) and offers submitted by contractors, the shortlisting process will be executed on online

eProcurement Portal only.

************

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SECTION – III GENERAL CONDITIONS:

1.Application: These conditions shall apply in all the contracts made by the BSNL for the procurement of goods.

2. Standard The goods supplied under this contract shall conform to the standards mentioned in the Technical

Specifications.

3. Patent Rights The supplier shall indemnify the BSNL against the third-party claims/ actions of infringement of patent,

trademark or industries design rights arising from use of the goods/ services or any part thereof in Indian

Telecom Network.

4. Inspection and Testing.

4.1 The BSNL or its representative shall have the right to inspect & test the goods to be delivered for their

conformity to the specifications. Where the BSNL decides to conduct such tests at the premises of the

Supplier or its subcontractor(s), all reasonable facilities and assistance like Testing Instruments and

other test gadgets as per the specifications of the tender shall be furnished to the inspectors at no charge

to the BSNL. 4.2 Should any inspected or tested goods fail to conform to the specifications, the BSNL may reject them &

the supplier shall either replace the rejected goods or make alterations necessary to meet

the specifications at his own cost, before re-offering the same for further inspection. 4.3 Notwithstanding the pre-supply tests & inspections prescribed above, the materials as per the tender

conditions on receipt at BSNL’s premises shall also be tested during & after the receipt of item & if any

quantity of the supplied material or part thereof is found defective, the same shall be replaced at

the supplier’s cost. 4.4 If any material as per tender or part thereof, is found to be defective or fails to fulfill the requirements of

the contract, the BSNL shall give the supplier notice setting for the details of such defect(s) or failure(s)

& the supplier, shall remove the defects or replace the goods to ensure full compliance with the

requirement of the contract forthwith & within a period specified in the report. These replacement

shall be made by the supplier free of all charges at site. Should it fail to do so, the BSNL shall reserve the

right to reject and/or to get the replacement, at the cost of the supplier, the whole or part of the

material supplied as the case may be. The cost of all such replacement made by BSNL shall be deducted

from any amount payable to the supplier. The decision of the BSNL shall be final for considering the

goods as defective/ rejected.

4.5 Nothing in this clause shall in any way release the supplier from any warranty or other obligations

under this contract.

5. Delivery and Documents.

5.1 The goods shall be delivered in accordance with the delivery schedule specified in Section-IV. The

goods shall remain at the risk of the supplier until delivery has been completed. The delivery of the

materials/goods shall be to the ultimate consignee as given in the purchase order.

5.2 The delivery of the materials/goods shall commence & be completed within the time schedule

specified in the Section-III. It shall be the essence of the contract.

6. Incidental Services (Wherever Required) 6.1 The supplier may be required to provide any or all of the following:

i) On site supervision of the supplied goods; alongwith GSM tester & allied testing equipment.

6.2 Financial obligations, if any, of the above services shall be clearly indicated in the offer, failing

which it shall be construed that these services shall be provided by the supplier(s) at its own cost.

Page19

7. Warranty:

7.1 The contractor shall warrant that goods to be supplied shall be new & free from all defects and faults in

material manufacture & shall be of the highest grade & consistent with the established & generally

accepted standards for material as per the tender specifications of the type ordered & shall perform in

full conformity with the specifications. The supplier shall be responsible for any defects that may

notice under the conditions by the user & under proper use, arising from faulty materials,

specifications or inadequate quantity of material to meet the requirements, inadequate contact

protection, and/or otherwise & shall remedy such defects at its own cost, when called upon to do so by the BSNL, who shall state in writing in what respect the goods are defective/non-standard. This warranty shall survive inspection or

payment for, & acceptance of goods, but shall expire except in respect of complaints notified prior

to such date, 12 months after the goods have been accepted.

7.2 If it becomes necessary for the supplier to replace or renew any quantities of the material under

this clause, the provisions of the clause shall apply to the quantity of material supplied so

replaced or renewed or until the end of the above mentioned period of twelve months, which ever

may be later. If any defect is not remedied within a specified time, the BSNL may proceed to do work at

contractor’s risk and expenses, but without prejudice to any other rights, which the BSNL may have

against the supplier in respect of such defects.

7.3 Replacement(s) under the warranty clause shall be made by the supplier free of all charges at site

including freight, insurance and other incidental charges.

8. Delays In The Supplier’s Performance:

8.1 Goods/services under the contract shall be provided strictly in accordance with the delivery schedule

specified in the purchase order. 8.2 Delay(s) in the performance of delivery obligations shall render the supplier liable to any or all; of the

following sanctions i.e. forfeiture of performance security(S/D), imposition of liquidated damages and/or

termination of the contract for default, and / or barring the supplier for 3 years. 8.3 If at any time during performance of the contract, the supplier should encounter conditions impending

timely delivery of the good/services, the supplier shall promptly notify the BSNL in writing of the full

fact about the delay, its likely duration & cause(s). As soon as practicable after receipt of the supplier’s

notice, the discretion to extend the period for performance of the contract after mutual discussions,

lies with the BSNL i.e. BSNL HTD.

8.4 In case of delayed supplies i.e. after the expiry of scheduled delivery period, the benefits of reduction in

taxes/duties shall be passed on to the BSNL i.e. BSNL H T D & no benefit that may accrue due to

increase will be permitted to the supplier(s).

Asst General Manager (MM)

BSNL HTD – 500 063.

Page 20

Section – IV SPECIAL

CONDITIONS

No: HTD/AGM(MM)/e-tender/Blank & Preprinted stationery/2016-17 Dated / 02/2017 1) Name of the Tender : Supply of Blank and Pre-printed stationery in HTD. 2) Earnest Money : Demand Draft drawn in favour of

Accounts officer (cash)Main, %PGMHTD BSNL Hyderabad-63. 3) P.O /W.O placing authority : All Concerned units of BSNL HTD as per their lot request. 4) Paying authority : Accounts officer (CSC), TS Circle Hyderabad. 5) Delivery period : 7 days from the date of communication of purchase order at site. 6) Consignee : All Concerned units of BSNL HTD as per their lot request. 7) Tender period : One Year from the date of acceptance. 8) Date of opening : Tender will be opened in the office of AGM (MM),%PGM HTD,

BSNL,BSNL Bhavan Adarshnagar, Hdyerabad on the date as

mentioned in NIT on Page No.1. 9) Payment Terms a) Bills for the supply of computer papers will be settled monthly i.e. bills for all the supply of computer papers

during the month will be submitted to the controlling officer. The contractor will be responsible to submit the bills prepared, accurately & in time by observing all the formalities.

b) The contractor may use form ACE-13 to prepare his bills, but the bills prepared by him in his own forms will be accepted, provided they comply with the following conditions:

c) The bills are submitted in triplicate all copies being signed by the contractor and may be marked as original, duplicate and triplicate respectively.

d) Details of the quantity and nature of each item of computer papers supplied as well as the stipulated rates are given.

e) Receipt for payment on account of material supplied, when executed by the firm, must be signed by all the partners, except where the contractors are described in their tender as a firm, in which case, the receipt must be signed in the name of the firm by one of the partner, or by some other persons having authority to give effectual receipts for the firm.

f) Income Tax and Commercial Tax from the bill which has been passed will be deducted as tax at source under relevant Government Rules. However if any new legislation comes into the effect for deduction of tax at source, the deduction will be made under that legislation. Necessary income tax deduction certificate will be issued by the accounts officer dealing the amount so deducted as tax at source a t the time of payment of each bill.

g) During audit or internal check if any over payment is noticed, the same can be recovered from the contractor.

10) Liquidity Damages:

a) The date of delivery of the goods stipulated in the acceptance of tender shall be the essence of the contract & delivery shall be completed not later than the dates specified therein.

b) No extension shall normally be given except in exceptional circumstances. c) If the supplier(s) attempt to deliver the goods after the expiry of the delivery period the consignee shall be at

liberty in not accepting delivery. d) Should however, the deliveries be made after the expiry of the specified delivery period, without the prior

concurrence of the BSNL, & also be accepted by the consignee, such deliveries will not deprive the BSNL of its right to cancel the same & ask the supplier to take back the goods or recover liquidated damages as provided under clause (f) mentioned below.

e) A grace period of max. 21 days from the original date of delivery may be granted for completing delivery, provided the goods are offered for inspection in time (if applicable). The provisions of clause (f) mentioned below shall not be applied during the grace period.

f) Should the supplier fail to deliver the goods or any consignment thereof within the period prescribed for delivery, the BSNL shall be entitled to recover ½ % of the value of the delayed supply for each week of delay or part thereof, subject to a maximum of 10% of the value of the delayed supply, provided that delayed goods do not in any way adversely affect the commissioning schedule. Where the delayed goods affect the installation & commissioning of the system, liquidated damages (not as a penalty) shall be levied as above on the total value of the contract.

11) Penalty Clause:

a. Contractor has to ensure on specified quality of paper i.e. on 60 GSM & 80 GSM paper. Contractor has to get the paper tested for GSM on the machine available in the O/o AGM (MM) before delivery of the paper to the consignee.

b. In case, it is found that the papers are not supplied as per specification a penalty as shown in table below per GSM per thousand papers less than the specified GSM (60 GSM & 80 GSM) will be recovered from the bill.

Page 21

Penalty is as follows.

Sl. No.

Computer Paper item

Specified

GSM

Lower Limit of GSM without penalty

Penalty per less GSM per 1000 Nos. of paper

Lowest limit of GSM to be accepted with penalty.

1.

Ply – I 60 57 Rs.

2/- 54

80 76 Rs. 6/-

72

2.

Ply – II 60 57 Rs.

2/- 54

80 76 Rs. 6/-

72

3.

Ply - III 60 57 Rs.

2/- 54

80 76 Rs. 6/-

72 Paper less than 54 GSM & 72 GSM against specified 60 GSM & 80 GSM shall be outright rejected and for which BSNL HTD shall make no payment.

12) a. Essential Qualification: - 1) The bidder should have experience of satisfactory supplying computer

papers/ continuous stationary to BSNL, DOT, MTNL, Govt., Semi Govt., PSUS costing at least Rs 4 lakes during

last two years i.e. 2014-15,15-16. Certificate to this effect may be submitted with the tender. The

Experience Certificate should be submitted on office letter head & with letter No.& date. OR The bidders

should have executed Commercial orders during 2014-15 and 2015-16 for the tendered items. OR Purchase order

copies for the two years 2014-15 and 2015-16 .

b. The eligible Bidder should be a Manufacturer or Authorised dealer or a registered firm to supply the goods and submit the bid for the same. Copy of the relevant Firm Registration/Certificate of incorporation/ shall be enclosed to the bid. c.The firms having annual turnover of Rs.20 Lakhs for each year are eligible to participate in the tender.

13) Documents to be submitted & placed in the following order. Sr.No A) Technical Bid should contain following Documents -

1 Cost of the Tender document (Scanned copy of DD to be uploaded )

2 Bid Security (EMD) (Scanned copy of DD to be uploaded )

3 Attested copy of Valid Firm Registration certificate from State Dir. of Industries/ Valid Shop Act Licence, for relevant item. (as applicable). OR Certificate of Incorporation,, Memorandum & Articles of Assn. in case of Company.

4 Attested copy of Partnership Deed (if applicable) 5 Power of Attorney to be executed on stamp paper duly attested by Notary in original (if applicable 6 Local Address, Telephone Numbers, Mobile Nos., FAX Numbers, if any 7 Sales Tax Registration Certificate. (must be submitted at the time of submission of bid.) 8 Attested copy of PAN card of the tenderer 9 Declaration as per Section – VI duly signed by all the Partners/Directors/Proprietor(Near relative cert)

10 Bid form (Sec. -VIII) 11 Tenderers profile - Questionnaire at Section – IX duly filled & signed 12 Attested copy of experience certificate as per clause 12 of Section III in the format as given in Section X.

The Experience Certificate should be submitted on office letter head & with letter

No.& date OR Purchase orders copies. 13 Turnover certificate as per eligibility criteria at 8.c of Section I NIT 14 NSIC/MSME certificate

15 Letter of Authorisation for attending bid opening – (To be available with the person attending Technical/Financial bid opening) 16 Vendor master template as per proforma

Note: (i) Submission of documents listed under clause 13 above is mandatory and non-compliance may result in rejection of the Bid during evaluation.

(ii) If some document is not applicable for the bidder then he has to upload scanned copy of paper

mentioning “The document < Name> called vide clause is not applicable on us” B) Financial Bid should contain following Documents:-

There is a separate bid form (BOQ) for Price Schedule in Section –XIII in electronic form.

NOTE: ALL DOCUMENTS SHOULD BE SELF ATTESTED/ATTESTED BY GAZETTED OFFICERS/NOTARISED.

ONLY THE LEGAL DOCUMENTS VIZ.POWER OF ATTORNEY & PARTNERSHIP DEED ETC.SHOULD BE NOTARISED.

Asst General Manager (MM) BSNL HTD – 500 063

Page 22

Section – V

SCHEDULE OF REQUIREMENT & SPECIFICATIONS

No:HTD/AGM(MM)/e-tender/Blank &Preprinted stationery/2016-17 2 0 /02 /2017.

The following is the item wise quantitative requirement as per individual item specification. The

quantity indicated is approximate.

A Blank stationery:

S.No. Size of the

stationary

(paper)

GS

M

Actual

Estimated

Qty

Quantity/ 1000

sheets

1 10x12x1 60 780000 780

2 10x12x2 60 470000 470

3 10x12x3 60 60000 60

4 15x12x1 60 40000 40

5 15x12x2 60 22500 22.5

B. Preprinted Stationary:

S.No

.

Size of

Stationary

Description Estimat

ed Qty

Qty/1000

sheets

1 10x12x1

(60 GSM)

Duplicate

Bills

400000 400

2 10x12x1

(100 GSM)

Cash

receipts

692500 692.5

Asst General Manager (MM)

BSNL HTD – 500 063.

Note:- Purchase Orders will be placed by unit officers wise to reduce processing costs.

Page 23

SECTION - VI

PROFORMA FOR NEAR RELATIVE CERTIFICATE

I/we hereby solemnly affirm & declare to the best of my knowledge & belief that I am not a

“Member of FAMILY” of a “Government Servant” working in BSNL, MTNL, DOT. I also declare and

undertake that, if later on, it is found that I am a “Member of family” of a “Government Servant”, working in

BSNL, MTNL, DOT, my tender/contract thereof shall be terminated with immediate effect, as & when this

fact comes to the knowledge of BSNL, H T D and the EMD Amount or the Security Deposit of my firm may

be forfeited without any prejudice to any other remedy or remedies of the BSNL, H T D or it’s successors

in the office and also accept the debarring of my/our firm from participating in any tenders of BSNL in future .

Signature & Seal of Tenderer

Name & full Address of the tenderer.

………………………………………

………………………………………

………………………………………

……………………………………….

………………………………………..

……………………………………….

Witness :

Name & Address

Note:-In case of proprietorship firm certificate will be given by the proprietor, for partnership firm certificate

will be given by all the partners and in case of limited company by all the Directors of the company. Any

breach of these conditions by the company or firm or any other person, the tender/ work will be cancelled

and earnest money / security deposit will be forfeited at any stage whenever it is so noticed. BSNL will not

pay any damages to the company or firm or the concerned person. The company or firm or the person will

also be debarred for further participation in the concerned unit.

Page 24

Section – VII ON RS. 100/- STAMP PAPER

PROFORMA FOR AGREEMENT

( TO BE SUBMITTED AT THE TIME OF AWARD OF WORK)

OFFICE OF THE PRINCIPAL GENERAL MANAGER, BSNL HTD –500063.

No: HTD/AGM*(MM)/e-tender/Blank &Preprinted stationery/2016-17 20 /02 /2017

This contract is made between the Principal General Manager, BSNLHTD, – PARTY ON THE FIRST PART &

M/S Address -

(hereinafter called as the contractor). PARTY ON THE SECOND PART.

The period of contract will be 12 months with effect from In case the

tender is further extended as per the terms & condition of the tender, the contract shall remain valid till

the expiry of the extended period of the tender on the same terms & conditions.

This contract is entered into by the BSNL with the contractor for (Name of work) :

The scope, terms & conditions/specification etc. of this contract will be as per original tender document &

those modified by the BSNL from time to time.

I assure that I shall undertake the said work as per the terms & conditions of contract during the tenure of

the contract. I/we assure that I/we also accept the tender quantity allotted to my/our firm through this

tender as per the tender terms & conditions and as per the discretion powers of PGM HTD.

Witnesses - PARTY ON THE FIRST PART

1. Signature Asst General Manager (IT)

Name & Address BSNL HTD – 500004.

2. Signature

Name & Address

PARTY ON THE SECOND PART

Name, Address & Signature of the

contractor with seal of the

company

Page 25

From:

……………………………………………

…………………………………………

……………………………………………

To, The Principal General Manager, BSNLHTD,BSNL Bhavan, Adarshnagar

Hyderabad– 500063.

SECTION-VIII BID

FORM

No: HTD/AGM(MM)/e-tender/Blank&Preprinted stationery/2016-17 20 / 02 /2017

Sub: Tender for Supply of Blank&Preprinted stationery of various sizes for BSNL HTD,.

With reference to your tender Notice No. dated

calling for tender on the above subject. I have read & understood the tender document thoroughly

& agree to all the terms & conditions. I / We hereby offer my / our bid as per documents submitted &

conditions as mentioned in the tender document and the rates specified in the schedule enclosed. Should this tender be accepted either fully or in parts, I / We hereby agree to abide by and

fulfil all the terms and conditions of the contract hereafter as applicable, or in default thereof forfeit

to and pay to the BSNL, H T D , or his successors in office, the sum of money mentioned in the

said conditions without prejudice. The sum of Rs. ( In words rupees only) is deposited by DD. towards Earnest

money and DD receipt No. dated is enclosed. I / We also agree to pay Security

Deposit as and when called for within 7 days.

If, I / We fail to carry out the work according to the specification given in the schedule, the

entire money (Earnest and security deposit) may be forfeited without prejudice to any other right or

remedies of the BSNL, HTD, or his successors in the office.

Place

Date

Yours faithfully

Signature

Full Address

Witness: Signature

Name

Address.

Note:-

1) In case of proprietorship firm tender form will be signed by the proprietor, for

partnership firm tender form will be signed by all the partners or GPA holder person and in

case of limited company by all the Directors or GPA holder personnel of the company. Any

breach of these conditions by the company or firm or any other person, the tender/ work

will be cancelled and earnest money / security deposit will be forfeited at any stage whenever

it is so noticed. BSNL will not pay any damages to the company or firm or the concerned

person. The company or firm or the person will also be debarred for further participation

in the concerned unit

2) Signature of Witness is mandatory. If not signed, tender is liable to be rejected.

Page26

Photograph of

the Proprietor

of tender

submitting firm

SECTION-IX

QUESTIONNAIRE / TENDERER’S PROFILE FORMING PART

OF TENDER TO BE FILLED IN & RETURNED

General:

1. Name of the tenderer/ firm---------------------------------------------------------------------------------------

2. Name of the person submitting the tender whose photograph is affixed ----------------------------------

(In case of Proprietary/Partnership firms, the tender has to be signed and filled by with

photographs of all the Proprietor/Partners, as the case may be)

3. Address of the firm. --------------------------------

--------------------------------

--------------------------------

4. Tel. No. (With STD Code) - (Office)

(Fax) (R)

(Mobile)

5. Is the firm registered with any Government/ semi government undertakings If so furnish details of

registration.

6. Registration & incorporation particulars of the firm:

a. Proprietorship.

b. Partnership.

c. Private Limited.

d. Public Limited.

(Please attach attested copies of documents of registration / incorporation of your firm with the

competent authority as required by business law) 7. Name of Proprietor/Partners/Directors

8. Tenderer’s Bank Name

a. Bank address

b. Tenderer’s current account

number

c. MICR Code of the bank and the branch (9 Digit)

d. Permanent Income Tax number Income Tax circle

9. Brief description of Material supplied for similar type of work by the firm in last Two years with

name of clients, nature and value of Material supplied for each. (Please attach extra sheet if

necessary) -------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------

10. Has the firm been black listed by any organization, if so attach the details of the same.-------------------

--------------------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------------------

-----

I/we hereby declare and undertake that the information furnished above by me/us is true and

correct to the best of my/our knowledge and at any stage in future, if it is found that the

information given by me/us is false / incorrect, BSNL HTD shall have the absolute right to reject

my/our bid and forfeit my/our EMD / S.D as the case may be without prejudice as per the

tender terms and conditions

I hereby certify that the above mentioned particulars are true and correct.

Place :

Date :

Signature of Authorised Signatory

Name of the tenderer

Note:-In case of proprietorship firm QUESTIONNAIRE / TENDERER’S PROFILE will be signed by the

proprietor, for partnership firm tender form will be signed by all the partners or GPA holder person

and in case of limited company by all the Directors or GPA holder personnel of the company. Any

breach of these conditions by the company or firm or any other person, the tender/ work will be

cancelled and earnest money / security deposit will be forfeited at any stage whenever it is so

noticed. BSNL will not pay any damages to the company or firm or the concerned person. The

company or firm or the person will also be debarred for further participation in the concerned unit.

Page 28

SECTION-X

Experience Certificate

Letter No. dtd

This is to certify that M/s.

have supplied Blank and preprinted stationery which is costing

Rs during the year .

The supply & performance was satisfactory in all respect.

Name Signature & seal of the officer

issuing the certificate.

Place :

Date:

Page 29

Tender Supply-2 bid

SECTION-XI

PROFORMA OF POWER OF ATTORNEY

Be it Known all to whom it concern that:-

Non- Judicial Stamp

POWER OF ATTORNEY

Shri/Smt/Ku………………………S/o/W/o/D/o…………………….residing at……………….

Shri/Smt/Ku………………………S/o/W/o/D/o…………………….residing at……………….

Shri/Smt/Ku………………………S/o/W/o/D/o…………………….residing at……………….

I, the Proprietor/We all the Partners/ Directors of M/S………………… ………………………

……………………………………………………………………………………(Name & Address) hereby appoint

Shri/Smt/Ku……………………… S/o/W/o/D/o…………………… .residing at………………. ……………….. as my/our

Attorney to act in my/our name and on behalf and sign and execute all documents/ agreements

binding the firm for all contractual obligations (including references of cases to arbitration) arising out of

contracts to be entered into by the firm with the PGM, BSNL, HTDin connection with their Tender Enquiry

no…………………………………………………………………………………… dated…………………. for the supply

of………………………………………………… due for opening on…………………… In short he is fully authorized to do

all, each and every thing requisite for the above purpose concerning

M/s…………………………………………………………………… And I/we hereby agree to confirm and certify his all and

every act of this or any documents executed by my/our said Attorney within the scope of the authority

hereby conferred on him including references of cases to arbitration and the same shall be binding on

me/us and my/our firm as if same were executed by me/us individually or jointly.

Witness (with Address) Signature of the Proprietor/Partner/Directors

1. Name………………Sign…………. 1. Name……………………Sign………….

(Address……………………………)

2. Name………………Sign…………. 2. Name……………………Sign…………..

(Address……………………………)

3. Name………………Sign…………. 3. Name……………………Sign…………….

(Address……………………………)

Accepted

(Name & signature of signatory of Tender offer of the firm)

(with Designation, Address, Phone No. Mob No.)_ _ _

ATTESTED

Notary public (Signature

with Official Seal) OR REGISTERED

Before

(SUB-REGISTRATION)……………………………..(of concerned state)

Signature with official Seal

(Note:- Kindly refer Clause 4.2 of Section-4 Part-B for compliance)

(i) The Power of Attorney should be submitted and executed on the non-judicial stamp paper of

appropriate value as prevailing in Maharashtra State and the same be EITHER attested by a Notary

Public OR registered before Sub-Registrar of the states concerned.

(ii) The said Power of Attorney be executed by a person who has been authorized by the Board of Directors

of the bidder in this regard, on behalf of the Company/ Institution/Body corporate. .Copy of the Board

Resolution / authorization shall also be submitted along with POA. (iii) In case of the bidder being a firm, the said Power of Attorney should be executed by all the partner(s) in

favour of the said Attorney

SECTION-XII A. VENDOR MASTER TEMPLATE

Sl. No

PARTICULARS

INFORMATION

REQUIREMENT

1 TITLE(Mr./Mrs./Ms) MANDATORY

2 NAME OF THE COMPANY

MANDATORY

3

FULL HOME ADDRESS

MANDATORY

4 CITY MANDATORY

5 PIN CODE MANDATORY

6 STATE MANDATORY

7 COUNTRY

8 PHONE(LANDLINE) MANDATORY

9 FAX OPTIONAL

10 OTHERS or SME MANDATORY

11 IFSC BANK CODE MANDATORY

12 BANK NAME MANDATORY

13 BRANCH MANDATORY

14 BANK ACCOUNT NUMBER (FULL)

MANDATORY

15

BANK A/C TYPE (SAVINGS/

CURRENT)

MANDATORY

16

PAYMENT METHOD- ( CHEQUE/BANK TRANSFER )

MANDATORY

17

COMPANY TYPE ( Proprietor/ Firm/

Company )

MANDATORY

18

CST NO.

MANDATORY IF APPLICABLE

19

LST NO.

MANDATORY IF APPLICABLE

20

Service Tax Reg. No.

MANDATORY IF APPLICABLE

21 PAN NO. MANDATORY

22

ECC Number MANDATORY

IF APPLICABLE

23 Excise Registration Number

MANDATORY IF APPLICABLE

24

Excise Range

MANDATORY IF APPLICABLE

25

Excise Division

MANDATORY IF APPLICABLE

26

Excise Commissionerate

MANDATORY IF APPLICABLE

27

SMALL SCALE INDUSTRIES STATUS

MANDATORY IF APPLICABLE

B. Specimen for Letter of Authorisation for attending Technical/ Financial Bid

(To be produced at the time of opening of Technical/ Financial Bid) Asst General Manager (MM)

%PGM HTD Bharat Sanchar Nigam Limited

BSNL Bhavan, Hyderabad-500 063

Subject : Authorization for attending bid opening on

tender of

(date) for the

Following persons are hereby authorized to attend the bid opening for the tender

mentioned above on behalf of (bidder) in order

of preference given below:

Order of Preference

Name Specimen Signature

I.

II.

Alternate Representative:

Signature of bidder (Proprietor) With Stamp of the Firm

or

Personnel authorized to sign the bid

Documents on behalf of the bidder

NOTE 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is

restricted to one, first preference will be allowed. Alternate representative will be permitted

when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not received or produce.

Page32

SECTION-XIII

LIST OF THE DOCUMENTS TO BE SUBMITTED ALONG WITH QUALIFYING BID ONLINE

Sr.No A) Technical Bid should contain following Documents -

1 Cost of the Tender document (Scanned copy of DD to be uploaded )

2 Bid Security (EMD) (Scanned copy of DD to be uploaded )

3 Attested copy of Valid Firm Registration certificate from State Dir. of Industries/ Valid Shop Act Licence, for relevant item. (as applicable). OR Certificate of Incorporation,, Memorandum & Articles of Assn. in case of Company.

4 Attested copy of Partnership Deed (if applicable) 5 Power of Attorney to be executed on stamp paper duly attested by Notary in original (if applicable 6 Local Address, Telephone Numbers, Mobile Nos., FAX Numbers, if any 7 Sales Tax Registration Certificate. (must be submitted at the time of submission of bid.) 8 Attested copy of PAN card of the tenderer 9 Declaration as per Section – VI duly signed by all the Partners/Directors/Proprietor(Near relative cert)

10 Bid form (Sec. -VIII) 11 Tenderers profile - Questionnaire at Section – IX duly filled & signed 12 Attested copy of experience certificate as per clause 12 of Section III in the format as given in Section X.

The Experience Certificate should be submitted on office letter head & with letter

No.& date OR Purchase orders copies. 13 Turnover certificate as per eligibility criteria at 8.c of Section I NIT 14 NSIC/MSME certificate

15 Letter of Authorisation for attending bid opening – (To be available with the person attending Technical/Financial bid opening)

16 Vendor master template as per proforma

LIST OF THE DOCUMENTS TO BE SUBMITTED OFFLINE

The bidder shall submit the following documents offline to O/o AGM (MM), O/o the Principle

General Manager, H T D , 5 0 3 , 5 t h f l o o r , B S N L B h a v a n , A d a r s h n a g a r , H y d e r a b a d - 5 0 0 0 6 3 1..Bid security/EMD in the form of DD/ Bankers Cheque/ Bank Guarantee (Original copy) of amount 2%

of Estimated cost. In case of NSIC/ MSE units who claim exemption from paying EMD should submit

the NSIC/MSME certif icate .

2.Bid document fee in the form of DD/ Bankers Cheque/ Cash receipt- ACG-67 Original copy) drawn in

favour of “Accounts Officer (Cash)%PGM HTD BSNL Hyderabad”,. In case of NSIC/MSE units who claim

exemption from paying cost of tender document , should submit the NSIC/MSME certificat e .

3.Power of attorney .( If applicable).

4. Sample of Computer Paper with seal and sign of Vendor.

Page 33

Section – XIV

Price Bid (Consolidated)

[ To be submitted ON-LINE IN ELECTRONIC ENVELOPE, NOT TO BE SUBMITTED PHYSICALLY]

No: HTD/AGM(MMK)/e-tender/Blank&Preprinted stationery/2016-17 20 /02 /2017

.

I/we have read the tender documents thoroughly & hereby offer the price bid as detailed below

for the itemize quantitative requirements as mentioned at Section – V (Schedule of requirement &

specification). The rates quoted include all taxes, levies, octroi etc. for free delivery at the consignee’s

premises.

A Blank stationary:

S.No. Size of the

stationary

(paper)

GS

M

Actual

Estimated

Qty

Quantity/ 1000

sheets

Rate per 1000

sheets(in Rs) inc

taxes and

transportation

Total amount

in Rs.

1 10x12x1 60 780000 780

2 10x12x2 60 470000 470

3 10x12x3 60 60000 60

4 15x12x1 60 40000 40

5 15x12x2 60 22500 22.5

Total

B. Preprinted Stationary:

S.No

.

Size of

Stationary

Description Estimat

ed Qty

Qty/1000

sheets

Qty/1000 sheets (in

Rs.)inc taxes and

transportation

Total amount

(in Rs)

1 10x12x1

(60 GSM)

Duplicate

Bills

400000 400

2 10x12x1

(100 GSM)

Cash

receipts

692500 692.5

Total

Note:- Evaluation will be done on overall rates & not on individual items for both Blank and Preprinted stationery separately.

Price bid.

The price bid in the given format only should be submitted. No over writing is allowed. In case of correction, it should be initialed / signed by tenderer.

Declaration : I/We declare that: -

i) Should this tender be accepted, I/We agree to abide by & fulfil all the terms & conditions set

forth in the tender document. ii) I/We agree to pay the amount of security deposit/performance bank guarantee of 5% of the

anticipated order value.

Date: Signature of Supplier

Name & Designation

Place: Stamp

Page 34