BHARAT SANCHAR NIGAM LIMITED (A … -1/T- 284/ REPAIRING OF SMPS P.P.MODULE/GDH/16-17 - 3 -...

MM -1/T- 284/ REPAIRING OF SMPS P.P.MODULE/GDH/16-17

- 1 - Signature of Tenderer

TENDER FORM FEE: - Rs.500/-(Non refundable) TENDER FORM NO………….

BHARAT SANCHAR NIGAM LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

O/o Telecom District Manager.Telephone.Eexchange Bldg.,Civil Lines Road, GODHRA -389001

GODHRA TELECOM DISTRICT

TENDER DOCUMENT

FOR

Repairing of SMPS Power Plant Modules

In Panchmahal District of GODHRA SSA

Tender No: MM-1/T-284/Repairing of SMPS P.P. Modules/GDH/16-17/ Dtd. At Godhra

The 16-11-2016.

TENDER DOCUMENT DOWNLOAD DATE & TIME : --------------

Tender document download Time & date : From 10:30 Hrs. of 19.11.2016 to

17.00 Hrs. of 05.12.2016.

Time & Date for online bid submission : Up to 15.00 Hrs. on 06.12.2016.

Time & Date of online bid opening : At 15:30 Hrs. of dtd. 06.12.2016.

E.M.D. AMOUNT : - Rs. 11,130/-

NAME & ADDRESS OF THE TENDERER:-

______________________________________

______________________________________

Phone (O) ___________________ (Res) _____

DIVISIONAL ENGINEER (A&P)

O/o TELECOM DISTRICT MANAGER

3RD FLOOR, CIVIL LINE ROAD

GODHRA

T.No. 02672-249300/252555/fax-243231

Email id: [email protected]



TABLE OF CONTENTS

PART- A Technical - Bid

SECTION TITLE PAGE No.

I Notice Inviting Tender 03

II Instructions to Bidders 04 -16

III General (Commercial) Conditions of the Contract 17 – 24

IV Special Conditions of Contract 25 -26

V Schedule of Requirements 27

VI Bid forms 28

VII Bid Security Form 29

VIII Performance Security Guarantee Bond 30 - 31

IX Letter of Authorization for attending Bid Opening. 32

Annexure

Ann-I Form-A 33

Ann-II Declaration 34

Ann-III Relative Clause Certificate 35

Ann-IV Agreement 36 – 39

Annexure-VI (Mandate Form) 40-41

Ann-V Advance Stamp Receipt 42

Master Vendor Form 43-45

Check List 46-47

Registration 48

PART- B Financial - Bid 49



Section-I

Technical Bid


O/o T. D.M 3RD FLOOR, TELEPHONE

EXCHANGE EXCHANGE GODHRA- 389001

NOTICE INVITING TENDER

No: MM-1/T-284/Repairing of SMPS Power Plants modules/GDH/16-17 For and on behalf of BSNL are invited online tender for Repair of SMPS Power Plant

Modules on Rate Running contract basis in GODHRA SSA,Panchmahal District, in two parts

(i.e. Part ‘A’ Technical Offer and Part ‘B’ Financial Bid) from reputed and capable parties

having the requisite experience in repair of SMPS Power Plant rack & modules as per detailed

below.

1) Tender No. : MM-1/T-284/Repairing of SMPS Power Plant

Modules/GDH/16-17/ 2) Estimated cost : Rs. : --------- 4,45,100 /-

3) Bid Security (EMD): : Rs. ---------- 11,130/-

4) Last date and time for-

Submission of the Tender up to 15.00 hrs on dtd. 06.12.2016

5) Opening of the Tender : on dtd. 06.12.2016 at 15.30 hrs

Bid security should be furnished either in the form of Cash/DD for amount mentioned

above from any Nationalized/Scheduled bank in favor of A.O. (Cash), BSNL, O/o Telecom

District Manager, GODHRA. The cost of the Tender document is Rs. 500/-, payable in ‘Cash’

to A.O. (Cash), BSNL, O/o TDM, GODHRA or in the form of DD from any

Nationalized/Scheduled bank in favour of A.O. (Cash), BSNL, O/o TDM, GODHRA has

decided to use process of e-tendering process for inviting this tender and thus the physical copy

of the tender would not be sold. Tender document should be downloaded from the website:

www.gujarat.bsnl.co.in or www.bsnl.co.in.

The bidder can participate in the e-tender by downloading e-tender from

https://eprocurement.synise.com/bsnl1/gujarat from 19.11.2016 10:30 hrs to 17:00 hrs.

06.12.2016. NOTE: - The Tender Document shall not be available for download after its

closing date & time as mentioned in NIT.

DD of nationalized/Scheduled bank payable to A.O.(Cash) BSNL,TDM GODHRA for cost of

bid document and EMD submitted physically at DE (A&P), O/o TDM, Godhra.

Tender documents to MSME/NSIC bidders shall be issued at free of cost on producing current

Registration certificate. EMD also exempted for MSME/NSIC bidders.

All pages of the tender document must be signed with stamp by Authorized

signatory before on line submission. The TDM BSNL, GODHRA reserves the right

to accept/cancel any / all tender(s) without assigning any reason what so ever and not to accept

the lowest bid. Whole document also be submitted online compulsory.

Telecom District Manager

Godhra



SECTION – II

INSTRUCTIONS TO BIDDERS

INTRODUCTION

1. DEFINITIONS:

(a) "BSNL" means the BHARAT SANCHAR NIGAM LIMITED, O/o Telecom District

Manager, GODHRA Telecom District.

(b) "The Bidder" means the individual or firm who participates in this tender and submits its

bid.

(c) "The Contractor" means the individual or firm repairing the modules of SMPS Power

Plants under the contract.

(d) “The Goods" means all the modules and mother boards which the contractor is required

to repair under the contract.

(e) "The Work Order” means the Order placed by the field units on the contractor signed by

the unit in charge.

(f) "The Contract Rate" means the rate payable to the repairer under the work order for the

full and proper performance of its contractual obligations.

2. ELIGIBLE BIDDERS:

2.1 Bidder should be an Indian company / Individual.

2.2 Bidder should have previous experience of repair of modules of SMPS P.P. at

least three makes of modules amounting Rs.2 (Two) Lacs in one year during last

three years from the tender opening date. (Documentary proof to be attached).

3. COST OF BIDDING:

The bidder shall bear all costs associated with the preparation and submission of the

bid. The BSNL GODHRA, in no case, is responsible or liable for these costs, regardless

of the conduct or outcome of the bidding process.

THE BID DOCUMENTS:

4. DOCUMENTS REQUIRED:

4.1 The modules required to be repaired; bidding procedures and contract terms & conditions

are prescribed in the Bid Documents. The Bid Documents include:



(a) Notice Inviting Tender

(b) Instruction to Bidders

(c) General Conditions of the Contract

(d) Special Conditions of Contracts.

(e) Schedule of Requirements

(f) Technical Specifications

(g) Bid Security Form

(h) Performance Security Bond Form

(i) Letter of authorization to attend bid opening.

(j) Financial Bid - Rate Sheet

(k) Mandate Form

4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in

the Bid Documents. Failure to furnish all information required as per the Bid

Documents or submission of bids not substantially responsive to the Bid Documents in

every respect will be at the bidder's risk and shall result in rejection of the bid.

5. CLARIFICATION OF BID DOCUMENTS:

i) A prospective bidder, requiring any clarification of the Bid Documents shall

notify the BSNL GODHRA in writing or by FAX at the BSNL’s mailing

address indicated in the Invitation for Bids. The BSNL GODHRA shall respond

in writing to any request for clarification of the Bid Documents, which it

receives not later than 21 days prior to the date of opening of the tenders.

Copies of the query (without identifying the source) and clarifications by the

BSNL GODHRA shall be sent to all the prospective bidders who have

download the bid documents.

ii) Any clarification issued by BSNL in response to query raised by prospective

bidders shall form an integral part of bid documents and it may amount to an

amendment of relevant clauses of the bid documents.

iii) No request for post-bid clarification shall be entertained.

6. AMENDMENT OF BID DOCUMENTS:

6.1 At any time, prior to the date of submission of bids, the BSNL GODHRA may, for any

reason, whether at its own initiative or in response to a clarification requested by a

prospective Bidder, modify the bid documents by amendments.

6.2 The amendments shall be notified in writing or by telex or FAX to all

prospective bidders on the address intimated at the time of purchase of bid

document from the BSNL GODHRA and these amendments will be binding on them.

6.3 In order to afford prospective bidders reasonable time in which to take the amendments

into account in preparing their bids, the BSNL GODHRA may, at its discretion, extend

the deadline for the submission of bids suitably.



PREPARATION OF BIDS

7. DOCUMENTS COMPRISING THE BID:

The bid (Technical & Financial) prepared by the bidder shall comprise the following

components:

(a) Documentary evidence established in accordance with Clause 2 and 10 of these

instructions to Bidders that the bidder is eligible to bid and is qualified to perform

the contract if his bid is accepted.

(b) Bid Security furnished in accordance with Clause 12 in the Performa.

(c) A clause by Clause compliance as per clause 11.2

(d) Bid form and rate Sheet completed in accordance with clause 8 & 9 .

(e) Certificate for non participation of near relatives & non blacklist of firm.

8. BID FORM:

The bidder shall complete the Bid Form and the appropriate Rate Schedule furnished in

the Bid Documents, indicating the modules to be repaired, as per PART-B Rate-Sheet

(Financial Bid).

9. BID RATES:

9.1 The bidder shall give the total composite price inclusive of all levies i.e packing,

forwarding, freight & insurance etc., but excluding Octroi/Entry Tax which will be paid

extra as per actual, wherever applicable. The basic unit cost of repair of SMPS P.P.

Modules need to be individually indicated against the type of modules proposed to be

repaired under the contract as per price schedule given in Financial Bid in Indian

Rupees. No foreign exchange will be made available by BSNL GODHRA. .

9.2 Rates indicated in the Rate Sheet shall be entered in the following manner:

(i) The unit rate of modules of different type including all levies i.e. freight,

packing, forwarding , insurance and any other levies / charges already paid or

payable by the contractor shall also be quoted separately item wise.

(ii) The contractor shall quote as per Rate -Sheet given in PART-B Financial Bid for

all the items given in schedule of requirement.

9.3 The rates quoted by the bidder shall remain fixed during the entire period of contract

and shall not be subject to variation on any account. A bid submitted with an adjustable

rate quotation will be treated as non-responsive and rejected.

9.4 The rates quoted by the bidder shall be in sufficient detail to enable the BSNL

GODHRA to arrive at cost of repair of SMPS P.P. Modules.



9.5 "Discount", if any offered by the bidders shall not be considered unless they are

specifically indicated in the rate schedule. Bidders desiring to offer discount shall

therefore modify their offers suitably while quoting and shall quote clearly net rate

taking all such factors like discount, free supply, etc. into account.

9.6 The rates approved by the BSNL for repair will be inclusive of levies like packing,

forwarding, freight and insurance as mentioned in para 9.1 above. and any change in

these shall have no effect on rate during the scheduled contract period .

9.7 Service Tax extra on repairing charges will be paid by BSNL GODHRA as applicable.

10. DOCUMENTS ESTABLISHING BIDDER'S ELIGIBILITY AND QUALIFICA-

TIONS:

10.1 The bidder shall furnish, as part of his bid documents establishing the bidder's

eligibility, the following documents or which ever is required as per terms and

Conditions of Bid Documents duly self attested.

i. Certificate of experience in repair of modules of SMPS P.P. of at least

three make amounting Rs.2 (Two) Lacs in one year during last three years

from the tender opening date..

ii. Articles of Memorandum of Association or partnership deed or

proprietorship deed as the case may be.

iii The attested copy of certificate of Registration of Firm.

iv. Original Solvency Certificate from the banker of the Bidder – Up to

works costing Rs 20 lacs – for Rs. 2 lacs, for works costing more than 20

lacs - Rs 5 lacs. The solvency certificate shall not be older than one year or

Undertaking to produce after award of work in case of successful bidder

from its bankers as evidence that he has financial capability to perform the

contract.

v Attested copy of PAN Card number.

vi Service Tax Registration Certificate.

The bidders who do not confirm to above eligibility conditions would be

summarily rejected in Tech. bid.

Vii If any of the documents, required to be submitted along with the technical bid, is

found wanting, the offer is liable to be rejected at that stage. However, the purchaser at it’s

discretion may call for any clarification regarding the document. The purchaser at it’s discretion

may also ask for the submission of any additional/missing document(s) within a stipulated time

period. In such case(s), the bidder shall have to comply the purchaser’s requirement within the

specified time. In case of non-compliance to such queries, the bid will be out rightly rejected

without entertaining further correspondence in this regard.

DOCUMENTS ESTABLISHING GOODS CONFORMITY TO BID DOCUMENTS

11.1 Pursuant to Clause 7, the bidder shall furnish, as part of his bid, documents establishing

the conformity of his bid to the Bid document of Repair of SMPS P.P. Modules.



The bidder shall furnish:-

(a) A clause-by-clause compliance on the BSNL's Terms and conditions of tender

documents. In case of deviations, the deviations and exceptions to the provision of the

Terms and conditions of tender documents shall be given by the bidder. A bid without

clause-by-clause compliance of Terms and conditions of tender shall not be

considered.

12. BID SECURITY:

12.1 Pursuant to Clause 7 the bidders shall furnish as part of his bid, a bid security for an

amount as given in the NIT. The bidders who are registered with National Small Scale

Industries Corporation UNDER SINGLE POINT REGISTRATION SCHEME are

exempted from payment of bid security up to the amount equal to their monetary limit.

12.2 The bid security is required to protect the BSNL GODHRA against the risk of bidder's

conduct, which would warrant the security's forfeiture, pursuant to para 12.7.

12.3 The bid security shall be in the form of a Cash/ Demand Draft issued by a scheduled

bank/Nationalized bank in favour of A.O.(Cash), BSNL, O/o TDM, GODHRA and

payable at GODHRA.

12.4 A bid not secured in accordance with para 12.1 & 12.3 shall be rejected by the

BSNL GODHRA being non-responsive at the bid opening stage and returned to

the bidder un-opened.

12.5 The bid security of the unsuccessful bidder will be discharged/returned as promptly as

possible as but not later than 30 days after the expiry of the period of bid validity

prescribed by the Purchaser, pursuant to clause 13.

12.6 The successful bidder's bid security will be discharged upon the bidder's acceptance of

the advance purchase order satisfactorily pursuant to clause 27 and furnishing the

performance security.

12.7 The bid security may be forfeited:

(a) if a bidder withdraws his bid during the period of bid validity specified by the bidder

on the Bid form or

(b) in the case of a successful bidder, if the bidder fails

(i) To sign the contract in accordance with clause 28 or

(ii) To furnish performance security in accordance with clause 27.



13. PERIOD OF VALIDITY OF BIDS:

13.1 Bid shall remain valid for 180 days from the date of bid opening prescribed by the

BSNL GODHRA pursuant to clause 19.1 A bid valid for a shorter period shall be

rejected by the BSNL GODHRA as non- responsive. 13.2 In exceptional circumstances, the BSNL GODHRA may request the bidder's consent for

an extension to the period of bid validity. The request and the responses thereto shall be

made in writing. The bid security provided under Clause 12 shall also be suitably

extended. The bidder may refuse the request without forfeiting his bid security. A

bidder accepting the request and granting extension will not be permitted to

modify his bid.

14. FORMAT AND SIGNING OF BID:

14.1 The bidder shall prepare one complete set of bid.

14.2 The original Bid shall be typed or printed, numbered consecutively and shall be signed

by the bidder or a person or persons duly authorized to bind the bidder to the contract.

The letter of authorization shall be indicated by written power of attorney

accompanying the bid.

14.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to

correct errors made by the bidder in which case such corrections shall be signed by the

person or persons signing the bid.

15. Method of SUBMISSION OF BIDS:-

15.1 The tender forms to be submitted as below. The tender should be submitted online

Technical Bid and Financial Bid . No indication of the Prices will be made in the Technical

Bid.

15.2 Tender will be opened online in the presence of Bidders present on the due date of

opening i.e. 15.30 Hrs. on 09.12.2016 Technical Bids of the Tenders received will be

opened on that day. The Time, Date and Venue of the opening of FINANCIAL BIDS will

be intimated only to those Bidders, whose Technical Bid is accepted after evaluation of

details and documents furnished as per check list . No correspondence in this regard will be

entertained. Incomplete Tender or Tender in which both technical Bid and Financial Bid are

found is liable to be rejected. All Columns should be furnished with relevant details and no

column should be left blank. 15.3 Financial Bid of technically responsive bidders only will be opened.

15.4 Bidder shall furnish the documents as per Technical Bid Form - Rates should be

quoted as per the Schedule of Requirement and should be enclosed to Financial Bid Form at

The format for Financial Bid should not be changed in any manner. Addition / deletion /



alteration of the text will automatically render the tender invalid and therefore, will be

summarily rejected.

15.5 The duly filled tenders must be accompanied with EMD. 15.6 EMD & Tender fee must be submitted physically to DIVISIONAL ENGINEER

(A&P), O/o the TDM, GODHRA, 3rd Floor, Telephone Exchange Bldg.Civil Line Road,

GODHRA: 389001 on or before 13.00 Hrs. of 09.12.2016 & also scanned copy uploaded on

line.

15.7 The bidder is requested to examine all instructions, forms, terms and

specification in the Bid documents. Failure to furnish all the information required as per

Bid Documents or submission of the bids not substantially responsive to the Bid

Documents in every respect will be at the bidder’s risk and may result in rejection of the

Bid.

15.8 A prospective bidder requiring any clarification on the Bid document shall notify the

purchaser in writing. The purchaser shall respond in writing to any request for the

clarification of bid document which it receives not later than 7 days prior to the date of

opening of Tender.

15.9 At any time, prior to the date of submission of bid, BSNL may, for any reason

whether at its own initiative or in response to a clarification required by a prospective

bidder, modify the bid documents by amendments.

15.10 The amendments shall be notified in writing to all prospective bidders and these

amendments will be binding on them.

15.11 The bidder shall bear all costs associated with the preparation and submission of the

bid. BSNL in no case be responsible for these costs regardless of the conduct or outcome

of the bidding process.

PART A: Technical Bid.

a) Eligibility to bid-`Form A’ (Annexure-I) duly filled in the original documents.

b) Declaration as per Annexure -II

c) Bid security of an amount as per NIT.

d) All the pages of the technical bid should be numbered properly and sequentially.

e) In the technical bid, price should not be mentioned at any place.

PART B : Financial Bid:

a) The price bid constitutes prices of the repairing of modules of SMPS in original the

prices should be given in figures. No over writing is allowed. The price as shown

should be all inclusive i.e. Duties, taxes, levies etc. The service Tax will be payable

by BSNL GODHRA as applicable.



b) The prices are for free delivery at the Consignees premises. No additional freight and

forwarding charges will be paid.

Any confusion in this regard can be clarified with DE (A&P), by meeting in person or

on phone No. 02672-250933/252555 .

15.3 Signing of Bid

i) Individuals signing the bid or the other documents connected with the contract shall

indicate their full name below their signatures. He/They shall also specify whether

he/they is/are signing as:-

a) A sole proprietor of the firm or his constituted attorney(s).

b) Partner(s) in the firm, in which case he/they must have the authority to

represent the firm, either by virtue of the partnership agreement or by the

power of attorney, for arbitration of dispute(s) concerning the business of the

said partnership firm.

c) Constituted attorney of the firm in case of it being a company.

ii) In case of partnership firm a copy of the partnership deed (agreement) and/or

general power of attorney duly attested by a Notary Public shall accompany.

iii) A person signing the bid form or any document forming the part of the contract on

behalf of another person shall be deemed to be having authority to sign the document.

If however, found to be otherwise the TELECOM DISTRICT MANAGER,

GODHRA may, without prejudice to other civil and criminal remedies, cancel the

contract at the risk and cost of such person and hold him liable for all costs and

damages arising from the cancellation of the contract including any loss which the

TELECOM DISTRICT MANAGER, GODHRA may suffer on account of execution

of contract/intended contract

.

16. SUBMISSION OF BIDS:

16.1 Bids must be received by the BSNL GODHRA at the address specified under para

15.2 Not later than 15:00 Hrs. on due date.

16.2 The BSNL GODHRA may, at its discretion, extend this deadline for the submission of

bids by amending the Bid Documents in accordance with clause 6 in which case all

rights and obligations of the BSNL GODHRA and bidders previously subject to the

deadline will thereafter be subjected to the deadline as extended.

16.3 The bidder shall submit his bid offer against a set of bid documents purchased by him.



17. LATE BIDS:

Any bid received by the BSNL GODHRA after the deadline for submission of bids

prescribed by the BSNL GODHRA pursuant to Clause 16, shall be rejected and

returned unopened to the bidder.

18. MODIFICATION AND WITHDRAWAL OF BIDS:

18.1 The bidder may modify or withdraw his bid after submission provided that the written

notice of the modification or withdrawal is received by the BSNL GODHRA prior to

the deadline prescribed for submission of bids.

18.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and

dispatched as required in the case of bid submission in accordance with the provision of

clause 15. A withdrawal notice may also be sent by Fax but followed by a signed

confirmation copy by post not later than the deadline for submission of bids.

18.3 Subject to clause 20, no bid shall be modified subsequent to the deadline for submission

of bids.

BID OPENING AND EVALUATION

19. OPENING OF BIDS BY BSNL GODHRA:

19.1 The BSNL GODHRA shall open the Technical Bids only in the presence of bidders or

his authorized representatives who choose to attend, at time and date as mentioned in

NIT. The bidder's representatives, who are present; shall sign in an attendance register.

Authority letter to this effect shall be submitted by the bidder before they are allowed to

participate in bid opening.

19.2 A maximum of two representatives for any bidder shall be authorized and permitted to

attend the bid opening.

19.3 The Bidder's names, Bid rates, modifications, bid withdrawals and such other details

as the Purchaser, at its discretion, may consider appropriate will be announced at

the time of opening.

19.4 The date fixed for opening of Technical Bids, if subsequently declared as holiday by

the BSNL , the revised date of schedule will be notified. However, in absence of

such notification, the Technical Bids will be opened on next working day, time and

venue remaining unaltered.

20. CLARIFICATION OF BIDS :

To assist in the examination, evaluation and comparison of bids the BSNL GODHRA

may, at its discretion ask the bidder for the clarification of its bid. The request for

clarification and the response shall be in writing. However, no post bid clarification at

the initiative of the bidder, shall be entertained.



21. PRELIMINARY EVALUATION:

21.1 BSNL GODHRA shall evaluate the bids to determine whether they are complete,

whether any computational error have been made, whether required sureties have been

furnished, whether the documents have been properly signed and whether the bids are

generally in order.

21.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy

between the unit rate and total rate that is obtained by multiplying the unit rate and

quantity, the unit rate shall prevail and the total rate shall be corrected by BSNL

GODHRA. If there is a discrepancy between words and figures, the amount in words

shall prevail. If the contractor does not accept the correction of the errors, his bid

shall be rejected.

21.3 Prior to the detailed evaluation, pursuant to clause 22, the BSNL GODHRA will

determine the substantial responsiveness of each bid to the Bid documents. For

purposes of these clauses, a substantially responsive bid is one which conforms, to all

the terms and conditions of the Bid Documents without material deviations. BSNL

GODHRA determination of bid's responsiveness shall be based on the contents of the

bid itself without recourse to extrinsic evidence.

21.4 A bid determined as substantially non-responsive will be rejected by the BSNL

GODHRA and financial bid there of will be returned unopened to the tenderer

21.5 The BSNL GODHRA may waive any minor infirmity or non-conformity or irregularity

in a bid which does not constitute a material deviation, provided such waiver does not

prejudice or affect the relative ranking of any bidder.

22. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:

22.1 The BSNL GODHRA shall evaluate in detail and compare the bids previously

determined to be substantially responsive pursuant to clause 21.

22.2 The evaluation and comparison of responsive bids shall be done on the rate of the

repair of modules inclusive of all Taxes & levies i.e. Sales Tax & Excise Duty, packing,

forwarding, freight and insurance etc. as indicated in col. 4 of the Rate Schedule in

Financial Bid of the Bid Document but exclusive of octroi/entry/service tax which will

be paid extra as per actual, wherever applicable.

22.3 Evaluation will be done on overall package basis. This will be arrived at multiplying

rates quoted with quantities in tender & summing up all such items. The contractor has

to quote for all the items.

23. CONTACTING BSNL GODHRA.

23.1 Subject to Clause 20, no bidder shall try to influence the BSNL GODHRA on any

matter relating to its bid, from the time of the bid opening till the time the contract is

awarded.



23.2 Any effort by a bidder to modify his bid or influence the BSNL GODHRA in the

Purchaser's bid evaluation, bid comparison or contract award decisions shall

result in the rejection of the bid.

AWARD OF CONTRACT:

24. PLACEMENT OF ORDER :

BSNL GODHRA shall consider placement of orders for repair of modules on those

bidders whose offers have been found technically commercially, financially acceptable.

The BSNL GODHRA reserves the right to counter offer rate (s) against rate (s)

quoted by any bidder. The work will be awarded to L1 agency..

25. BSNL 'S RIGHT TO VARY QUANTITIES AND VALIDITY OF CONTRACT:

(a) BSNL will have the right to increase or decrease up to 25% of the quantity of

modules and validity of contract for another one year without any change in the

unit rate or other terms and conditions at the time of award of contract.

(b) In exceptional situation where the requirement is of an emergent nature and it is

necessary to ensure continued supplies from the existing venders, the BSNL

GODHRA reserves the right to place repeat order up to 50% of the quantities of

modules and services contained in the running tender /contract within a period of

twelve months from the earliest date of acceptance of W.O. at the same rate or a

rate negotiated (downwardly) with the existing venders considering the

reasonability of rates based on prevailing market conditions .

26. BSNL'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS: The BSNL GODHRA reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids, at any time prior to award of contract without

assigning any reason whatsoever and without thereby incurring any liability to the

affected bidder or bidders on the grounds of the Purchaser's action.

27. ISSUE OF ADVANCE WORK ORDER:

27.1 The issue of an Advance Work Order shall constitute the intention of BSNL GODHRA

to enter into the contract with the bidder.

27.2 The bidder shall within 14 days of issue of an advance work order, give his acceptance

along with performance security in conformity with section IX provided with the bid

documents.

28. SIGNING OF CONTRACT:

28.1 The issue of Work Order shall constitute the award of contract on the bidder.

28.2 Upon the successful bidder furnishing of performance security pursuant to clause 27,

BSNL GODHRA shall discharge its bid security, pursuant to clause 12.



29. ANNULMENT OF AWARD:

Failure of the successful bidder to comply with the requirement of Clause 28 shall

constitute sufficient ground for the annulment of the award and forfeiture of the bid

security in which event the BSNL GODHRA may make the award to any other bidder

at the discretion of BSNL GODHRA or call for new bids.

30. IMPORTANT CONDITIONS:

While all the conditions specified in the Bid Documents are critical and are to be

complied Special attention of bidder is invited to the following clauses of the bid

document, non- compliance of any one of which shall result in out right

rejection of the bid. (i) Clause 15.1 of Section II - The bids will be recorded, if bids are not properly

down loaded.

(ii) Clause 12.1, 12.3 & 13.1 of Section II - The bids will be rejected at opening

stage if bid security is not submitted as per Clauses 12.1 & 12.3 & bid

validity is less than the period prescribed in Clause 13.1 mentioned above.

(iii) Clause 2 & 10 of Section II - If the eligibility condition as per clause 2,

Section II is not met and/or documents prescribed to establish the

eligibility as per Clause 10 section II are not enclosed, the bids will be

rejected without further evaluation.

(iv) Clause 11.2 (a) of Section II - If clause by clause compliance and declaration

as per Annexure-II the bids will be rejected at the stage of primary

evaluation.

(v) Section –III Commercial conditions, Section –IV Special Conditions and

Section –VI Bid Form: Compliance if given using ambiguous words like

“Noted: Understood". "Noted & understood” shall not be accepted as

compliance. Mere Complied” will also be not sufficient, reference to the

enclosed documents showing compliances must be given.

(vi)PART-B: Rate Sheet - Rates are not filled in as prescribed in rate sheet.

31. BSNL GODHRA reserves the right to disqualify the contractor for a suitable period

who habitually failed to repair the equipment in time. Further, the contractor whose

repaired modules do not perform satisfactory in the field in accordance with the

specifications may also be disqualified for a suitable period as decided by the purchaser.

32. BSNL GODHRA reserves the right to blacklist a bidder for a suitable period in case he

fails to honors his bid without sufficient grounds.



33. RELATIVE CLAUSE :

No sub-contracting is permissible by BSNL. The near relatives of all BSNL

employees {Non- executive employees & executive employees also called Group-A

& Group-B officers } either directly recruited or on deputation are prohibited from

participation in this tender. The near relatives for this purpose are defined as:

(a) Members of a Hindu Undevided Family,

(b) They are husband and wife,

(c) The one is related to the other in the manner as father, mother son(s), and son’s

Wife (daughter-in-law), Daughter(s) & daughter’s husband (son-in-law),

brother(s)& brother’s wife, sister(s) & sister’s husband( brother-in-law).

The tenderer(s) should give a certificate to the effect that none of his/her such relative is

working in BSNL as defined above. In case of proprietorship firm the certificate will be

given by the proprietor, for partnership firm certificate will be given by all the partners

and in case of Limited company by all Directors of the Company. Any breach of these

conditions by the company or firm or any other person, the tender/work will be

cancelled and earnest money/security deposit will be forfeited at any stage whenever it

is noticed. The BSNL will not pay any damages to the company or firm or concerned

person. The company or firm or the person will also be debarred for further

participation in the concerned unit.

The format of the certificate to be given as per Annexure –III at page no.34

34 The bidder will verify the genuineness and correctness of all documents and certificates

including experience/performance certificate, issued either by the bidder or any other

firm/associates before submitting them in the bid. The onus of proving genuineness of the

submitted documents would rest with the bidder.

If any document/paper/certificate submitted by the participant bidder is found to be

false/fabricated/tempered/manipulated at any stage during bid evaluation or award of contract, then

the bid security (EMD/BG) of the bidder would be forfeited and bidder will be disqualified from the

tender. Action would also be taken for banning of business dealing with the defaulting firm. In case

contract already awarded to the bidder, then PBG would be forfeited and the contract would be

rescind/annulled and BSNL would be at liberty to procure the ordered goods and services from any

other source at the risk and cost of the defaulting bidder. Action would also be taken for banning

business dealing with the defaulting firm.



SECTION - III

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT :

1. APPLICATION:

The General Conditions shall apply in contracts made by the BSNL GODHRA for the

repair of SMPS P.P. Modules.

2. STANDARDS :

The modules repaired under this contract shall confirm to the standards of SMPS P.P.

3. PATENT RIGHTS:

The contractor shall indemnify the BSNL GODHRA against all third-party claims

of infringement of patent, trademark or industrial design rights arising from use of the

goods or any part thereof in Indian Telecom Network.

4. PERFORMANCE SECURITY:

(Amendment letter No. 3-7/2004-MMT dated 25.09.2006: All suppliers (including small

scale units who are registered with the National Small Scale Industries Corporation under

Single point registration scheme) shall furnish performance security to the purchaser for an

amount equal to 5% of the value of purchase order within 14 days from the date of issue of

advance purchase order/letter of intent by the purchaser.)

MSME bidder also furnish performance security to the purchaser for an amount equal to

5% of the value of purchase order.

4.1 The contractor shall furnish performance security to the BSNL GODHRA for an

amount equal to 10% of the value of Estimated cost within 14 days from the date of

issue of Advance Work Order by BSNL , valid for a period of 18(Eighteen) months.

4.2 The proceeds of the performance security shall be payable to the BSNL GODHRA as

compensation for any loss resulting from the Contractor's failure to complete its

obligations under the Contract.

4.3 The Performance Security Bond shall be in the form of Cash/ Bank Guarantee issued by

a Nationalized Bank/Scheduled Bank and in the form provided in the Bid Document,

Financial Bid.

4.4 The Performance Security Bond will be discharged by the BSNL GODHRA after

completion of the Contractor’s performance obligations including any Warranty

obligations under the Contract.

4.5 The period of contract is for One year and can be extended for further one year by the

approval of TDM, GODHRA in steps of Three months each with an option of extension for



first three months unilaterally by BSNL at the same rates, terms & conditions & further extension with mutual consent of both sides at the same rates, terms and conditions.

5. INSPECTION AND TESTS:

5.1 The BSNL GODHRA or his representative shall have the right to inspect and test the

repaired module as per prescribed test schedules for their conformity to the

specifications. Where the BSNL GODHRA decides to conduct such tests on the

premises of the Contractor or its subcontractor(s), all reasonable facilities and

assistance like Testing Instruments and other test gadgets including access to

drawings and production data shall be furnished to the inspectors at no charge to the

Purchaser.

5.2 Should any inspected or tested repaired module fail to conform to the Specifications

the BSNL GODHRA may reject them and the Contractor shall either replace

the rejected repaired module or make all alterations necessary to meet Specification

requirements free of cost to the Purchaser.

5.3 Notwithstanding the pre-repair tests and inspections prescribed in clause 5.1 & 5.2

above, the module and accessories on receipt in the BSNL’s premises will also be

tested during and after installation before "take over" and if any equipment or part

thereof is found defective, the same shall be replaced free of all cost to the BSNL

GODHRA .

5.4 If any module or any part thereof, before it is taken over under clause 5.5 is found

defective or fails to fulfill the requirements of the contract, the inspector shall give

the Contractor notice setting forth details of such defects or failure and the

Contractor shall make the defective module good, or alter the same to make it comply

with the requirements of the contract forthwith and in any case within a period not

exceeding one month of the initial report. The replacements shall be made by the

Contractor free of all charges at site, should it fail to do so within this time, the BSNL

GODHRA reserves the discretion to reject and replace at the cost of the Contractor

the whole or any portion of the module as the case may be, which is defective or

fails to fulfill the requirements of the contract. The cost of any such replacement made

by the BSNL GODHRA shall be deducted from the amount payable to the Contractor.

5.5 When the performance tests called for have been successfully carried out, the inspector/

ultimate Consignee will forthwith issue a Taking over Certificate. The

inspector/ultimate consignee shall not delay the issue of any "Taking Over Certificate

“ contemplated by this clause on account of minor defects in the module which

do not materially affect the commercial use thereof provided that the Contractor

shall undertake to make good the same in a time period not exceeding two months.

The taking Over Certificate shall be issued by the ultimate consignee within six weeks

of successful completion of tests.



5.6 Nothing in clause 5 shall, in any way; release the Contractor from any Warranty or

other obligations under this contract.

6. DELIVERY AND DOCUMENTS:

6.1 Delivery of the module and documents shall be made by the Contractor in

accordance with the terms specified by the BSNL GODHRA in its Schedule of

Requirements and special conditions of contract and the module shall remain at the

risk of the Contractor until delivery has been completed. The delivery of the module

shall be to the ultimate consignee as given in the work order.

6.2 The delivery of the module and documents shall be completed within 15 days from the

date of issue of work order.

6.3 All Technical assistance for installation, commissioning and monitoring of the module

shall be provided by the bidders at no extra cost.

7. INCIDENTAL SERVICES:

7.1 The contractor may be required to provide any or all of the following services:

(a) Performance or supervision of on-site repair and/or start-up of the module.

(b) Furnishing of tools required for repair and/or maintenance of modules.

(c) Performance of supervision or maintenance and/or repair of the module, for a period of

time agreed by the parties provided that this service shall not relieve the contractor of any

Warranty obligations under this Contract.

8. SPARES:-

All the spares should be provided by the contractor including major components.

9. WARRANTY:

9.1 The contractor shall warrant that repaired module shall be free from all defects and faults in

materials used, workmanship. This warranty shall survive inspection or payment for /

and acceptance of module , but shall expire (except in respect of complaints notified

prior to such date), 06 (Six) months after the modules have been put in to use in P.P.

9.2 If it becomes necessary for the contractor to replace or renew any defective portion(s) of

the module under this clause, the provisions of the clause 10.1 shall apply to the

portion/portions module so replaced or renewed or until the end of the above mentioned

period of Six months, whichever may be later. If any defect is not remedied by the

contractor within a reasonable time, the BSNL GODHRA may proceed to get the defects

remedied from other contractor etc., at the contractor's risk and expenses, but without



prejudice to any other rights which the BSNL GODHRA may have against the

contractor in respect of such defects.

9.3 Replacement under warranty clause shall be made by the contractor free of all charges

at site including freight, insurance and other incidental charges.

10. PAYMENT TERMS:

10.1 The contractor will submit the bill to the SDE I/C in triplicate which should be typed or

written in ink on monthly basis. The original copy of the bill must be pre-receipted

over revenue stamp, if the amount exceeds Rs. Five Thousand. The bill should be

submitted along with the original work order and service call report.. The bill should

contain Service Tax number, Registration number and should be machine numbered.

Service Call report may be accompanied with the bill.

10.2 The bill duly certified by the controlling officer SDE and duly countersigned by DE

concerned may be submitted to A.O.(CASH) BSNL, GODHRA for further processing

for payment. LD charge if any will be deducted by the DE concern and the net amount

may be passed for payment with the counter signature of DE concern.

15.4 BSNL,GODHRA will not be liable for any interest on any bill outstanding for

payment.

Implementation of E Payment in BSNL vide letter No.TAC/1-22/BANK/GEN

CORR/E PAYMENT/07-08/110 Dated 02.11.2008.

To make E-Payment a mandate duly filled in and signed by authorized signatory

of the beneficiary duly verified by their bank and an undertaking are to be

obtained from the vendors/franchise in the prescribed Form as per Annexure-VI.

11. RATES:

11.1 (i) prices charged by the supplier of goods delivered and services performed under the

contract shall not be higher than the prices quoted by the supplier in his bid. (ii) (a) Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties

applicable at that time.

(b) In case of reduction of taxes and other statutory duties during the scheduled delivery

period, purchaser shall take the benefit of decrease in these taxes/duties for the supplies

made from the date of enactment of revised duties/taxes.

(c) In case of increase in duties/taxes during the scheduled delivery period, the purchaser shall

revise the prices as per new duties /taxes for the supplies, to be made during the

remaining delivery period as per terms and conditions of the purchase order.

(iii) Any increase in taxes and others statutory duties/levies after the expiry of scheduled

delivery date shall be to the supplier account. However, benefit of any decrease in these

taxes/duties shall be passed on to the purchaser by the supplier.

(iv) Rate Running Contract (RRC) is valid for one year from the date of issue of Final

Acceptance of Tender (FAT). The contract can further be extended at the discretion of

Telecom District Manager, GODHRA for further one year in steps of 6 months at a time at

the same rate, terms & conditions.

12. CHANGES IN WORK ORDERS:



12.1 The BSNL GODHRA may, at any time, by a written order given to the contractor, make

changes within the general scope of the contract in any one or more of the following :-

(a) The method of transportation or packing:

(b) The place of delivery; or

(c) The services to be provided by the contractor.

13. SUBCONTRACTS:

The contractor shall notify the BSNL GODHRA in writing of all subcontracts awarded

under this contract if not already specified in his bid. Such notification, in his original

bid or later shall not relieve the contractor from any liability or obligation under the

Contract.

14. DELAYS IN THE CONTRACTOR’S PERFORMANCE:

14.1 Delivery of the module shall be made by the contractor in accordance with the time

schedule specified by the BSNL GODHRA in its work Order. In case the repair is

not completed in the stipulated delivery period, as indicated in the work Order,

BSNL GODHRA reserves the right either to short close/ cancel this work order

and/or recover liquidated damage charges. The cancellation/ short closing of the

order shall be at the risk and responsibility of the contractor and BSNL GODHRA

reserves the right to get repaired balance unrepaired modules at the risk and cost of the

defaulting vendors.

14.2 Delay by the contractor in the performance of its delivery obligations shall render the

contractor liable to any or all of the following sanctions, forfeiture of its performance

security imposition of liquidated damages and/or termination of the contract for default.

14.3 If at any time during the Contract period, the contractor encounter conditions

impending timely delivery of the repaired module, the contractor shall promptly

notify to the BSNL GODHRA in writing the fact of BSNL GODHRA shall evaluate

the situation and may at its discretion extend the period of delivery of the modules

subject to the LD charges.

14.4 If the modules are not repaired in the extended delivery period, the work order shall be

short-closed and action/penalty will be applicable.

15. PENALTIES & LIQUIDATED DAMAGES

15.1 The date of delivery of the stores stipulated in the acceptance of tender should be

deemed to be as per work order issued by field.

15.2 If the contractor fails to repair module or deliver the repaired modules after collection

within 15 days, the BSNL GODHRA shall be entitled to recover Rs.100/- per module

per day. Penalty applicable be limited to maximum 20% of value of that work

order. Beyond delay of 15 days, BSNL GODHRA will be authorized to get repair



modules at market rate and cost will be recovered from the contractor’s SD in

addition to penalty. 15.3 After collection of module from site by the contractor, no module will be declared

Repair Not possible (RNP).

15.4 In case modules are damaged while repairing, the contractor shall be responsible to pay

the originals cost of the equipment (s) or make the damage goods by replacement. If the

contractor fails to make goods the damages caused, penalty of Rs.2000/- per module

will be imposed and recovered from the successive bills of the contractor. This is in

addition to recovery of original cost.

15.5 In case of complete failure of power plant except burnt cases, the contractor should

repair the power plant within 24 hours of report. The penalty will be imposed at the rate

Rs.2000/- per day for emergency failure beyond 24 hours of reporting.

15.6 The contractor will collect the module from the collection center within THREE days

from the date of intimation under proper receipt to the in charge of collection center.

However under emergent condition the collection of modules to be done on the same

day.

16. FORCE MAJEURE:

16.1 If any time, during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract is prevented or delayed by reason

of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires,

floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God

(Herein after referred to as an events) provided notice of happenings, of any such

eventuality is given by either party to the other within 21 days from the date of

occurrence thereof, neither party shall by reason of such event be entitled to terminate

this contract nor shall either party have any claim for damages against the other in

respect of such non-performance or delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such an event come to an end or

cease to exist, and the decision of the BSNL GODHRA as to whether the deliveries

have been so resumed or not shall be final and conclusive. Further that if the

performance, in whole or part of any obligation under this contract is prevented or

delayed by reason of any such event for a period exceeding 60 days either party may, at

his option terminate the contract.

17. TERMINATION FOR DEFAULT:

17.1 The BSNL GODHRA may, without prejudice to any other remedy for breach of

contract, by written notice of default, sent to the contractor, terminate this Contract in

whole or in part

a) If the contractor fails to deliver any or the entire module within the time period(s)

specified in the Contract or any extension thereof granted by the BSNL

GODHRA pursuant to Clause 14.

b) If the contractor fails to perform any other obligation(s) under Contract: and



c) If the contractor, in either of the above circumstances, does not remedy his failure

within a period of 15 days (or such longer period as BSNL GODHRA may

authorize in writing) after receipt of the default notice from the BSNL GODHRA.

17.2 In the event the BSNL GODHRA terminates the contract in whole or in part,

pursuant to para 17.1 the BSNL GODHRA may get repaired, upon such terms and in

such manner as it deems appropriate, module form other sources and the contractor

shall be liable to the BSNL GODHRA for any excess cost for such similar module.

However, the contractor shall continue the performance of the contract to the extent

not terminated.

18. TERMINATION FOR INSOLVENCY

The BSNL GODHRA may at any time terminate the Contract by giving written

notice to the contractor, without compensation to contractor, if the contractor

becomes bankrupt or otherwise insolvent as declared by the competent court provided

that such termination will not prejudice or affect any right or action or remedy which

has accrued or will accrue thereafter to BSNL GODHRA .

19. ARBITRATION: I. In the event of any question, dispute or difference arising under this agreement or in

connection there-with except as to matter the decision of which is specifically provided under

this agreement, the same shall be referred to sole arbitration of the CGMT, Gujarat circle, AM,

or in case his designation is changed or his office is abolished then in such case to the sole

arbitration of the officer for the time being entrusted whether in addition to the functions of the

CGMT, Gujarat circle, AM or by whatever designation such officers may be called (hereinafter

referred to as the said officer) and if the CGMT, Gujarat circle, AM or the said officer is unable

or unwilling to act as such to the sole arbitration or some other person appointed by the CGMT,

Gujarat circle, AM, or the said officer. The agreement to appoint an arbitrator will be in

accordance with the Arbitration and Conciliation Act, 1996. There will be no objection to any

such appointment that the arbitrator is BSNL servant or that he has to deal with the matter to

which the agreement relates or that in the course of his duties as BSNL servant he has

expressed views on all or any of the matter under dispute. The award of the arbitrator shall be

final and binding on the parties. In the event of such arbitrator to whom the matter is originally

referred, being transferred or vacating his office or being unable to act for any reasons

whatsoever such CGMT, Gujarat circle, AM or the said officer shall appoint another person to

act as arbitrator in accordance with terms of the agreement and the person so appointed shall be

entitled to proceed from the stage at which it was left out by his predecessors.

II. The arbitrator may from time to time with the consent of parties enlarge the time for making

and publishing the award, subject to aforesaid Indian Arbitration and Conciliation Act 1996 and

the rules made there under, any modification thereof for the time being in force shall be

deemed to apply to the arbitration proceeding under this clause.

III. The venue of the arbitration proceeding shall be the office of the TDM Godhra or such other

places as the arbitrator may decide. The following procedure shall be followed:

a) In case parties are unable to reach a settlement by themselves, the dispute should be

submitted or arbitration in accordance with contract agreement.



b) There should not be a joint submission with the contractor to the sole Arbitrator.

c) Each party should submit its own claim severally and may oppose the claim put forward by

the other party.

d) The onus of establishing his claims will be left to the contractor.

e) Once a claim has been included in the submission by the contractor, a reiteration or

modification thereof will be opposed.

f) The “points of defense” will be based on actual conditions of the contract.

g) Claims in the nature of ex-gratia payments shall not be entertained by the Arbitrator as these

are not contractual.

h) The question whether these conditions are equitable shall not receive any consideration in the

preparation of “points of defense”

i) If the contractor includes such claims in his submission, the fact that they are not contractual

will be prominently placed before the Arbitrator.

The award of the sole Arbitrator shall be final and binding on all the parties to the dispute.

Amendment 18.

(i) Any dispute of the tender / bid document/evaluation of bids/issue of APO shall be

subject to the jurisdiction of the competent court at the place from where the NIT /tender

have been issued.

(ii) Where a contractor has not agreed to arbitration, the dispute /claims arising out of the

Contract/PO entered with him shall be subject to the jurisdiction of the competent Court

at the place from where Contract /PO has been issued. sr.

“This Contract /PO are subject to jurisdiction of Court at GODHRA only.”

20. SET OFF:

Any sum of money due and payable to the contractor (including security deposit

refundable to him) under this contract may be appropriated by the BSNL GODHRA

or the BSNL or any other person or persons contracting through the BSNL and set off

the same against any claim of the BSNL GODHRA or BSNL or such other person or

persons for payment of a sum of money arising out of this contract or under any other

contract made by the Contractor with BSNL GODHRA or BSNL or such other person

or persons contracting through BSNL

21. The bidders, who are given work Orders, must give the details of the supplies made

against all the work Orders every month on the first working day of the following

month to DE (A&P) , O/o TDM GODHRA .

*****



SECTION IV

SPECIAL CONDITIONS OF CONTRACT

1. The special conditions of contract shall supplement the “ Instructions to the Bidders ‘ as

contained in Section II “General (Commercial ) conditions of the contract” as contained

in Section III and wherever there is a conflict, the provisions herein shall prevail over

those in section II & III.

2. (i) NSIC certificate for claiming exemption against bid security, as prescribed in clauses

12.1 & 12.3 of Section II of the bid document shall be submitted along with the bids on

line.. The bank guarantee so submitted shall be as per the format given in Financial Bid

on prescribed judicial paper with stamps of proper value and should contain full address

of the issuing branch of the bank with its telephone number and FAX number.This

should be superscribed as “BID SECURITY FOR TENDER No. MM-1/T-

284/Repairing of SMPS P.P. Modules/GDH/6-17.

(ii) In case where the document of bid security etc. are not submitted in the manner

prescribed under clause 2 (i) above, SHALL NOT BE OPENED AND THE BID

SHALL BE REJECTED.

3. The small scale industries registered with National small scale industries Corporation

(NSIC) for the tendered item under single point registration scheme and desirous of

claiming concessions available to such units inclusive of bid security should submit

their latest NSIC certificates and documents in respect of their monetary limit and

financial capacity duly certified by NSIC.

4. (i) The repaired modules will be accepted only after performance test are carried out by

the concerned SDE of BSNL as per prescribed schedule and modules passing the test

successfully.

(ii) The SDE of BSNL while clearing the module will strictly adhere to the package

discipline as described in Work Order. Supplies made in full, as per Work Order. Of all

the modules during delivery period only will be deemed to have been supplied within

the scheduled delivery period.

5. SPARES: The entire spare required for repair of SMPS P.P. Modules are to be

supplied by the contractor.

6. Repair of faulty module and setting up of Repair Facilities:

The clause regarding repair of faulty module and setting up of Repair Facilities may be

included considering the following aspects:

i) The contractor shall establish adequate repair facilities for repair of faulty module in

India within a period one month from the date of advance work order. The number

and location of repair facilities should be such as to meet the requirement of repairs

and turn around time provided in the special conditions in section IV. The

performance Security Deposit shall not be released until BSNL GODHRA is

satisfied that sufficient repair facilities have been established in addition to the

fulfillment of other conditions of the contract. BSNL GODHRA reserves the right to

blacklist to the contractor who does not meet the repair obligation as per the

conditions of contract.



ii) The contractor shall quote rates for repair of each card / module in PART-B

Financial Bid (Rate-sheet) .

iii) The contractor/agency has to open a repair center facility in GODHRA SSA

along with requisite member of experienced technicians/service engineers so as to

minimize downtime/turn around time. The agency should have contact mobile No.

for booking of faults. The undertaking in this regard should be submitted along with

bid document.

7. Collection and Delivery of Faulty / repaired modules.

7.1 The collection center will intimate the contractor the quantity of faulty modules

on phone followed by written work order.

7.2 The contractor will collect the module from the collection center with in THREE

days from the date of intimation under proper receipt to the incharge of

collection center. However under emergent condition the collection of modules

to be done on the same day.

7.3 Packing, transportation and delivery of faulty as well as repaired modules is the

responsibility of the contractor.

7.4 The contractor shall repair the module and return to the collection center within

Twenty One days of its collection. However under emergent condition as

decided by the incharge of collection center the collection and repair shall be

made within the time period given in the work order. Copy of the delivery

challan duly signed by the incharge of collection center must be submitted along

with the bill.

7.5 Repaired modules will be tested by the SDE concern within TWO days on

receipt of repaired modules; if it is found O.K. then a certificate of this may be

issued to the contractor. Otherwise same shall be returned to the contractor for

necessary action and the delivery time will be counted from the date of original

delivery.

7.6 The date of receipt of all the modules mentioned in the work order duly tested

OK will be reckoned as the completion of Work Order.

7.7 Repaired modules are warranted for 06 months from the date of successfully

taken over. During this time, the contractor has to rectify the module free of

cost.

7.8 The contractor has to repair module on site OR have to make arrangement to

collect the module from exchange.

7.9 Delivery time will be counted from the date of issue of Work Order.

7.10 The contractor is required to arrange for at least one BSNL Land Line

Telephone connection on award of contractor.



SECTION V

SCHEDULE OF REQUIREMENTS

1. The following make SMPS Power Plants are working in

GODHRA SSA.

Sl

No.

Make

1 I T I

2 HFCL

3 Amar Raja

4 Sab knife

5 Dyna

6 Exicom

7 Delta

The contractor has to repair modules/rack of every make/company. The above list is

tentative, but not exhaustive.

2. Collection Centers.

SDE Incharge of the exchanges in urban area & SDCC Head quarter in rural area

(For all exchanges in that SDCA)

3. Total no. of repair work of faulty modules shall be approximately 310 during the

period of contract as follows.

a) 25 AMP SMPS Modules : - Nos. -----168

b) 50 AMP SMPS Modules : - Nos. ---- 19

c) 100 AMP SMPS Modules : - Nos. ----- 105

d) Control cards : - Nos. ----- 18

4. Components of Standard/reputed make only are used for repairing.



SECTION VI

PART- I

BID FORM

Tender No:..MM-1/T-284/Repairing of SMPS PP Modules/GDH/16-17 Dtd. At Godhra

the 16-11-2016

(Name & Address of the work)

Dear Sir,

1. Having examined the conditions of contract and specifications including addenda

Nos.... the receipt of which is hereby duly acknowledged, we, undersigned, offered to

repair and deliver .............in conformity with said drawings, conditions of contract and

specifications for a sum in accordance with the schedule of rate s attached herewith and

made part of this Bid.

2. We undertake, if our Bid is accepted, to commence repair of modules within (3) days and to

complete delivery of all the repaired modules specified in the contract within (21) days

calculated from the date of issue of your work order.

3. If our Bid is accepted, we will obtain the guarantees of a Nationalized Bank/ Scheduled

Bank for a sum not exceeding Rs.50,000/- (Rs. Fifty Thousand only) for the due

performance of the Contract.

4. We agree to abide by this Bid for a period of 150 days from the date fixed for Bid opening

and it shall remain binding upon us and may be accepted at any time before the expiration

of that period.

5. Until a format work Order of Contract is prepared and executed, this Bid together with

your written acceptance thereof in your notification of award shall constitute a binding

contract between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent

alteration and replacement.

7. We understand that you are not bound to accept the lowest or any bid, you may receive.

Dated this ..........day of ..........2016.

Name & Signature ………………………

in capacity of …………………………….

Duly authorized to sign the bid for and on behalf of........

Witness ....................

Address ..............…..

Signature ...........…….



SECTION -VII BID SECURITY (EMD) FORM

(In case of Bank Guarantee)

Whereas......(hereinafter called "the Bidder") has submitted its bid

dated..................... for the work of ......................................................... Tender No:

MM-1/T-284/Repairing of SMPS PP Modules/GDH/16-

17……………………………………………………………………

KNOW ALL MEN by these Presents that WE.....................

OF....................................... having our registered office at

........................................... (hereinafter called the "the Bank") are bound unto

............................... (hereinafter called "the Purchaser") in the sum of

....................................... for which payment will and truly to be made of the said

Purchaser, the Bank binds itself, its successors and assigns by these presents.

THE CONDITIONS of the obligation are :

1. If the Bidder withdraws its bid during the period of bid validity

specified in clause 10 of Section-II ; or

2. If the Bidder, having been notified of the acceptance of its bid by the

Purchaser during the Period of Bid validity.

(a) fails or refuses to execute the Contract, if required

or

(b) fails or refuses to furnish performance security in

accordance with the instructions to Bidders.

We undertake to pay to the Purchaser up to the above amount upon receipt

of its first written demand without the Purchaser having to substantiate its

demand, provided that in its demand, the Purchaser will note that the amount

claimed by it is due to it owing to the occurrence of one or both of two conditions

specifying the occurred condition or conditions.

This guarantee will remain in force up to and including Thirty (30) days

after the Period of bid validity, and any demand in respect thereof should reach

the Bank not later than the above date.

Signature of the Bank

Signature of the Witness

Name of Witness

Address of Witnes



SECTION VIII

PERFORMANCE SECURITY GUARANTEE (BOND FORM) 1. In consideration of the Telecom District Manager, GODHRA (hereinafter called " BSNL ")

having agreed to exempt __________________________ (hereinafter called 'the said

Contractor (s)') from the demand, under the terms and conditions of an agreement/(APO) No.

__________________ Dated ________________ made between

____________________________ and _____________________________ for the repair of

_____________________________________ (hereinafter called 'the said Agreement'), of

security deposit for the due fulfillment by the said Contractor (s) of the terms and conditions

contained in the said Agreement on production of a bank guarantee for

_________________________________________________ we, (Name of the bank)

___________________________________________ (hereinafter referred to as "the Bank") at

the request of ____________________________________________ (contractor(s) do hereby

undertake to pay to the BSNL GODHRA an amount not exceeding ___________________

against any loss or damage caused to or suffered or would be caused to or suffered by the

BSNL GODHRA by reason of any breach by the said Contractor(s) of any of the terms or

conditions contained in the said agreement.

2. We (Name of the bank) _____________________ do hereby undertake to pay the

amounts due and payable under this guarantee without any demur, merely on a demand from

the BSNL GODHRA stating that the amount claimed is due by way of loss or damage caused

to or would be caused to or suffered by the BSNL GODHRA by reason of breach by the said

contractor(s)’ of any of the terms or conditions contained in the said agreement or by reason

of the contractor(s)’ failure to perform the said Agreement. Any such demand made on the

bank shall be conclusive as regards the amount due and payable by the Bank under this

guarantee where the decision of the BSNL GODHRA in these counts shall be final and

binding on the bank. However, our Liability under this guarantee shall be restricted to an

amount not exceeding ______________________.

2 . We undertake to pay to the BSNL GODHRA any money so demanded notwithstanding

any dispute or disputes raised by the contractor(s)/ contractor(s) in any suit or proceeding

pending before any court or tribunal relating thereto our liability under this present being

absolute and unequivocal. The payment so made by us under this bond shall be valid

discharge of our liability for payment there under and the contractor(s)/ contractor(s) shall

have no claim against us for making such payment.

4. We (name of the bank) _____________________ further agree that the guarantee

herein contained shall remain in full force and effect during the period that would be taken

for the performance of the said agreement and that it shall continue to be enforceable till all

the dues of the BSNL GODHRA under or by virtue of the said Agreement have been fully

paid and its claims satisfied or discharged or till BSNL GODHRA certifies that the terms and

conditions of the said Agreement have been fully or properly carried out by the said

contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this

guarantee is made on us in writing on or before the expiry of Thirty Months(as specified in



the A.P.O.) from the date hereof, we shall be discharged from all liabilities under this

guarantee thereafter.

5 We (Name of the bank) __________________ further agree with the BSNL GODHRA

that the BSNL GODHRA shall have the fullest liberty without our consent and without

affecting in any manner our obligations hereunder to very and of the terms and conditions of

the said Agreement or to extend time of performance by the said contractor(s) from time to

time or to postpone for any time or from time to time any of the powers exercisable by the

BSNL GODHRA against and said Contractor(s) and to forbear or enforce any of the terms

and conditions relating to the said agreement and we shall not be relieved from our liability

by reason of any such variation, or extension being granted to the said Contractor(s) or for

any forbearance, act or omission on the part of the BSNL GODHRA or any indulgence by the

BSNL GODHRA to the said contractor(s) or by any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have effect of so relieving us.

6 This guarantee will not be discharged due to the change in the constitution of the Bank or the

contractor(s)/ contractor(s).

7 We (name of the bank) ______________________ lastly undertake not to revoke this

guarantee during its currency except with the previous consent of the BSNL GODHRA in

writing.

Dated the ________________ day of _____________

For ________________________________________



SECTION IX

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

Subject: Authorization for attending bid opening on

________________________________________ (date)

________________________________________

Following persons are hereby authorized to attend the bid opening for the tender

mentioned above on behalf of _________________________________________ (Bidder) in

order of preference given below.

Order of Preference Name Specimen Signatures

I

II

Alternate

Representative

Signatures of bidder

or

Officer authorized to sign the bid

documents on behalf of the bidder.

Note: 1. Maximum of two representatives will be permitted to attend bid

opening. In cases where it is restricted to one, first preference will be

allowed. Alternate representative will be permitted when regular

representatives are not able to attend.

2. Permission for entry to the hall where bids are opened, may be refused

in case authorization as prescribed above is not recovered.



Annexure-I

FORM -A

IItem to be inquired Details Remarks

1 The Tenderer

- Name of Firm

- Mailing Address

- Telephone No

- Fax No

- Name of Proprietor

PAN Card No.

Service Tax Registration No.

Yes/No Page no of bid

2 Constitution of the Partnership Firm

Name of Partners (if any)

1.

2.

3.

3 Letter of authorization of signing the

bid (yes/no), if yes page no, else

reason

4 Experience Certificates

5 BID Security particulars

Amount

DD/BG No, Date, Validity if BG

given

Draw on Bank

- Pre receipt for return of bid security

(yes/no)

6 Name of organizations in which you

have done the repair work of

modules with total Value :

1.

2.

3.

Rs……………..

Rs……………..

Rs……………..

TOTAL Rs.:



Annexure –II

Declaration

1. Name of the Tenderer:

2. Full address of the Tenderer:

3. Name of actual signatory to the Tender:

4. Total Nos. of pages of Tender offer & its enclosures:

5. Quotation of Price as per PART-B Financial Bid:

I have carefully read the tender conditions detailed in the Tender and all its

Annexure and I have understood the tender conditions in full and abide by the

same.

I shall abide by the decision of the Telecom District Manager, GODHRA

Telecom District, GODHRA or the arbitrator appointed by him on any matter of

dispute or clarification on any aspect in the implementation of the contract.

Signature:

Name & address of the company (With seal)

Station:

Date:

To,

TELECOM DISTRICT MANAGER , GODHRA

Enclosures :-

(List of Documents to be submitted along with Tender)

1) “ FINANCIAL BID ” as per PART-B

2) Solvency Certificate/Annual report.

3) Attested copy of the Power of ATTORNEY, if any.

4) Attested copy of the Partnership deeds / Memorandum of Understanding, if any.

5) EMD in form of Cash or DD issued in favour of Accounts Officer

(Cash), BSNL, GODHRA for an amount as per NIT.

6) Profile of the Tenderer.

7) Credentials regarding experience in carrying out similar services to other PSU/

Corporate Sector / Govt. Departments / Telecom companies.

8) List of important customers with documentary proof.

9) Registration Certificate of the Firm.



ANNEXURE-III

UNDERTAKING & DECLARATION a) Certified that: 1. I/ We ……………………………………. have read, understood and agree with all the terms and conditions, specifications included in the tender documents & offer to execute the work at the rates quoted by us in the tender form. 2. If I/ We fail to enter into the agreement & commence the work in time, the EMD/ SD deposited by us will stand forfeited to the BSNL. b) DECLARATION REGARDING INTERNET DOWNLOADED BID SUBMISSION (Strike off if not applicable) I / We declare that no addition / deletion / corrections have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on the website

c) CERTIFICATE REGARDING FIRM HAS NOT BLACK LISTED BY ANY SSA/CIRCLE OF BHARAT SANCHAR NIGAM LIMITED / MTNL as per Clause No. 13, Section – 1(Part A) I,……………………………………………………….……S/o……………………………………… r/o…………………………………………………..……hereby certify that we or our firm ……………………………………………………………………… has not been BLACK LISTED by any SSA/Circle of MTNL/BSNL In case at any stage, it is found that the information given by me is false/incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me.

CERTIFICATE IN RESPECT OF RELATIVES & BLACK LISTING OF FIRM

“I ……………………………………….…………….. S/o…….……

………….……………………………………………………… r/o…………..

…………………………………… hereby certify that none of my relative(s) as

defined in the tender document is/are employed in BSNL unit as per details given in

tender document. Furthermore, my firm is not black listed by BSNL any where in

India. In case at any stage, it is found that the information given by me is false/

incorrect, BSNL shall have the absolute right to take any action as deemed fit/without

any prior intimation to me.”

Date: …………… …… ……………………… Signature of Tenderer

Place: …………… Name of Tenderer Along with Date & Seal



Annexure-IV

AGREEMENT

1. This agreement is made on day of between BSNL, GODHRA Telecom District and M/S

for Repairing of SMPS P.P. MODULES

in GODHRA Telecom District in accordance with tender no. MM-1/T-284/Repairing of SMPS P.P.

MODULES/GDH/16-17 accepted by both side.

Agreement made between BHARAT SANCHAR NIGAM LIMITED through Telecom District

Manager, GODHRA, a Government of India Enterprise or any officer duly authorized by him in Bharat

Sanchar Nigam Limited, hereinafter referred to as BSNL , GODHRA (which expression shall unless it

be repugnant to the context or meaning thereof be deemed to include his successors and assigned on the

ONE PART AND M/S under

name and style as above a Private Limited Company, under the Companied Act 1956, hereinafter

referred to as the "Contractor" (which expression shall unless it be repugnant to the context or meaning

thereof be deemed to include its successors and assigns) on the OTHER PART.

WHEREAS BSNL, GODHRA approved M/S , for Repairing of

SMPS P.P. MODULES with approved rate as per terms & conditions of tender no. MM-1/T-

284/Repairing of SMPS P.P. MODULES/GDH/16-17, within GODHRA Telecom District.

NOW THIS AGREEMENT WITNESSES as follows:

2. Scope of Work:

2.1 As per terms & conditions of tender at the site / place desired by the officer of BSNL,

GODHRA Telecom District with specification and approved rates. The contractor is hereby

binded to as per demand in respect of repairing of SMPS P.P. MODULES Instruments. etc.

2.2 Validity of Tender:

This agreement for RRC is valid for one year from the date of issue of Final Acceptance Tender

(FAT) . The RRC can further be extended at the discretion of TDMGODHRA for another one

year at the same rate, terms & conditions.

2.3 PAYMENT TERMS:

(i)The Contractor shall submit bills in triplicate to the Consignee with advance stamp receipt ,

the bills should contain:

1. A copy of work Order, the bills along with Delivery Challan to be certified, passed by

competent authority and there after forwarded to AO (Plg) section for payment.

3. SECURITY DEPOSIT:

The Contractor has deposited S.D of Rs…………….. in the form of Bank Guarantee/ D.D.

of………………………………….

4. WORK ORDER:

The W.O. shall be issued by Officer I/C, GODHRA. The contractor shall be binded with all the terms

and conditions mentioned in the tender MM -1/T- 284/ REPAIRING OF SMPS

P.P.MODULE/GDH/16-17



and its annexure along with all amendments /correspondence made in this regard. Undertaking to

comply with the orders issued by the field officers of GODHRA Telecom District in full.

5. The Contractor shall not transfer or sublet the contract without prior consent in writing of

the Telecom District Manager , GODHRA .

6. No one connected with or in the employment of BSNL, GODHRA shall be admitted by the contractor as

a partner or have any interest in this contract.

7. TERMINATION CLAUSE :In the event of the contractor being adjudged insolvent or in the

event of his failing to comply with any of the terms and conditions mentioned herein and the tender

MM -1/T- 284/ REPAIRING OF SMPS P.P.MODULE/GDH/16-17 the Telecom District Managerwill have powers to terminate the contract after giving two weeks notice.

8. The TDM GODHRA shall be at liberty to terminate this agreement at any time by giving one

month's notice in writing without assigning any reason(s). The BSNL,GODHRA shall not be

responsible for any loss, damage etc. as a result of the termination of the contract. Entering into

partnership without written consent of Telecom District Manager, GODHRA with another

party/parties for carrying out this contract after the tender offer is accepted or after the contract is

finalized, will invalidate the contract and can be terminated without notice on this account by

Telecom District Manager, GODHRA.

9. If the contractor dies before or during performance of this contract the Telecom District Manager,

GODHRA Telecom District, GODHRA or any person authorized by him may at his option either

immediately terminate this agreement or allow the surviving partner and/or the heirs and legal

representatives of the contractor to perform and complete the contract within the stipulated time.

10. In the event of the termination of the agreement as mentioned in para 7 and 8 here of the contractor

or his heirs legal and representative shall have no claim for compensation or otherwise for any loss

sustained by the contractor by reason of his having purchased or procured any accessories or entered

into an agreement or made any advances on account or with a view to supply the prescribed

materials to the GODHRA Telecom District as per the agreement.

11.FORCE MAJURE:

The contractor shall not be held responsible for the delay in Repairing of SMPS P.P. MODULES

Inst. under the terms and conditions of this agreement for reasons beyond his control i.e. Civil war,

Strike, Riots and Natural Calamities

.

12. Any sum of money due or payable to the Contractor including Security Deposit may be appropriated

by the BSNL, GODHRA and set off against any claim of the BSNL for the payment of money

arising out of or under any other contract made by the contractor with the BSNL.

13. RATE:

The contractor shall be paid at the rates specified in annexure-I and approved by this office.

14. Rates in respect of Repairing of SMPS P.P. MODULES Inst. etc. , quoted in both figures and words

in the Annexure , will hold good for the entire period of “ One Year ” from the date of conclusion of

the agreement as well as for further one year in addition, if the period is extended by the Telecom

District Manager, GODHRA Telecom District, GODHRA and no revision of rates due to market

fluctuations or increase in Government taxes or for whatsoever reason(s) will be allowed during the

entire period of agreement.



15. BLACKLISTING /FORFIETURE OF SECURITY DEPOSIT:

If the contractor failed to repair within time limit, fails to complete the work order or the material

used is of poor quality and not as per tender specification, the TDM GODHRA and its authorized

person shall reject such material of poor condition the expenditure shall be recovered from bills of

the contractor. TDM GODHRA shall have full right to forfeit the bill amount and may also blacklist

the firm for 3 years after giving 14 days notice.

16. Delay and Poor Quality Materials:

For any breach of the contract including not carrying out the repairing of SMPS P.P. MODULES

work as per tender conditions at accepted rates within stipulated time limit BSNL GODHRA will

forfeit the amount of bills and black list the Contractor as mentioned in Para no.15 mentioned

above.

17. PENALTY: As per tender terms & conditions.

18. IMPORTANT CLAUSE:

If the approved Contractor fails to carrying out the repairing of SMPS P.P. MODULES work at the

accepted rate with standard quality and make, his contract as a whole will be terminated and his

bills will not be paid in addition he will be black listed and debarred from participating and

acceptance of any of the future tender in process of finalization for period up to 3 years from

GODHRA Telecom District OR may be from whole Gujarat Circle.

19. DISPUTES/ ARBITRATION CLAUSE:

(a) In the event of any question dispute of difference arising under this agreement or in connection

therewith (except as to matters the decision of which is specifically provided under this agreement) the

same shall be refereed to the sole Arbitration of

(i) concerned member of the BSNL Board (hereinafter referred to as the said Officer) or any person

nominated by him in the case of contracts entered into by the Heads of Circle/ Districts and

(ii) to the sole arbitration of the Head of 'Circles Districts viz. Telecom District Manager Districts

Telecom circles, Project Circles, Maintenance regions, Telecommunication Stores Technical and

District Manager Telecom (hereinafter referred to as the "said officer") or any person nominated by

him in the case of contracts entered into by Divisional Engineers Telegraphs/ Telecom or officer or

Equivalent Rank.

There will be no objection for any such appointment that the arbitration is a Government

Servant if however, the Arbitrator is a Government Servant he will be one who had an opportunity to

deal with the matter to which the agreement relates or that the course of his duties as BSNL Servant he

has expressed views on all or any of the matters in dispute or in differences the award of the arbitrator

shall be final and binding on the parties. It is a term of the agreement that in the event of such Arbitrator

shall be final to whom the matter is originally referred to being transferred his officer dying resigning

or refusing work or neglecting whatsoever "the said Officer" shall appoint another person to act

Arbitration in place of outgoing Arbitrator in accordance with the terms of this agreement and the

person so appointed shall be entitled to proceed with the reference from the stage at which it was left

out by his predecessor.

(b) The arbitrator may from time to time with the consent of all the parties enlarge the time for

making and publishing the award.



(c) Subject to the aforesaid provisions, the Arbitration Act 1949 and the Rules made thereunder and

any modification thereof for the time being in force shall be deemed to apply the Arbitration proceeding

under this clause.

(d) Upon every and any reference as aforesaid the assessment of costs and of incidental expenses in

the proceeding for the award shall be at the discretion of the Arbitrator.

Telecom District Manager of the said officer shall appoint another person to act as Arbitrator in

accordance with the agreement and the person appointed shall be entitled with reference from the stage

at which it was left out by his Predecessor.

Any notice requiring to be served upon the contractor under any provisions here shall be deemed

sufficient, if addressed to their usual or last known address and it shall be the responsibility of the

contractor to keep the office properly informed of any change of his address.

In witness whereof the parties to its agreement have therein set their respective hands and seals

this day and first above written.

TDM, GODHRA reserve the right to extend the tender for further period of one year.

For & on behalf of For & on behalf of

BSNL, TDM,

GODHRA.

Witness: Witness: 1. 1.

2. 2.



ANNEXURE-VI


(A Government of India Enterprise)

MANDATE FORM

(Authorization Letter for Payment of suppliers, Contractors Bills through

E-Payment Scheme.)

PRO-FORMA

1. Name of the Company/firm :

2. Address :

3. Particulars of Bank Account :

- Name of the Bank.

- Branch Name.

- Type of Account. SB Account/ Current Account

- Ledger No./Folio No.

- Name of the Account Holder.

- Account Number as appearing

On the Cheque Book/Pass Book.

- Branch Code.

- Address.

- Telephone No. of the Branch.

- Whether SEFT system available Yes./No.

- Whether RTGS enabled branch Yes/No.

- If RTGS enabled, give IFSC Code

- 9 Digit code number of the Bank and Branch

As appearing on the MICR Cheque issued by the bank.

Date of Effect :

Abbreviation/Acronym used above are as under:

1. SEFT – Special Electronic Funds Transfer

2. RTGS – Real Time Gross Settlement

3. MICR – Magnetic Ink Character Recognition



I/We, hereby, express my willingness to receive payment of the bills through Electronic

fund Transfer Scheme. I/We do authorize Accounts Officer (Cash) O/o TDM BSNL

Civil Line Road, GODHRA to arrange to credit the payment of my bills through

Electronic Payment System to my account number as given above. I am ready to bear

any charges levied by any Bank in this regard.

I/We, hereby, undertake that till a change is adjusted by me us the payment shall

continue to be made in the aforementioned account.

I/We, do hereby, declare that the particular given above are correct and complete to the

best of my/our knowledge. If the transaction is delayed or not effected at all for

incomplete information, I would not hold BSNL, responsible. Any dispute, if arises,

will be subject to GODHRA jurisdiction.

Date : Name and Signature

of the Authorized Signatory with Seal

Encl: Please attach a self-attested photocopy of Cheque or a cancelled cheque.

………………………………………………………………………………………

( Verification to be done by the Bank of Vendor.)

Certified that the particulars furnished above are correct as per our records.

Bank Seal Name and Signature of the

Date : Authorised officer ( from the bank)



ANNEXURE – V


ADVANCE RECEIPT

Received Rs. /-

(Rupees………………………………………………………………………………… only)

as refund of EMD paid in cash vide Cash Receipt No ...............................................

against Tender No. MM -1/T- 284/ REPAIRING OF SMPS P.P.MODULE/GDH/16-17

Date ..... Signature of Tenderer.

Place..... ( On Rs.1 Revenue Stamp)



MASTER VENDOR FORM

(The detail listed will be used for making all payments against POs / Wos, refunds of EMDs / SDs, intimation of payment by

Emails, issue of TDS certificates, C Forms for CST purchases etc

( * ) Minimum Required Fields to be filled by the Company / Vendor. Please Attach copies of the supporting documents.

Title* : Mr. Ms, M/s Dr.

Name* :

Address* :

Town/District* :

City* :

State* :

Postal/Pin code* :

Contact Details:

Telephone Number : Fax No. :

Email ID :

(Mandatory for E-Tendering)

Name of Contact Person : Mobile No. :

Alternate Contact Person : Mobile No. :

Tax Information

PAN :

Service Tax reg. no. :



LST (Local VAT reg. no.) : CST Reg. No. :

Tax Registration no. :

(For Foreign Vendors)

Income Tax Exemption details

IT exemption no. :

IT exemption date :

IT exemption date from : IT exemption date to :

Excise details :

Excise reg. no. :

Excise Range :

Excise Division :

Excise Commissionerate :

Payment Transaction/Bank Details:

Bank Country :

Bank Name :

Bank Address :

Bank A/C No. :

Bank IFSC :

Account holder's Name :

Type of Account : Saving (10)

Current

(11)

SWIFT Code :

(for Foreign Vendors)

IBAN :

(for Foreign Vendors)



(Enclose a blank cheque / a photocopy of the Cheque to verify A/C No. & Bank details)

Industry Status :

Micro/ SSI Status : Yes No

1..

I/We hereby authorise BSNL to make all payments to us by cheque /direct credit to our bank account details which

Are specifided above.

2.. I/We hereby authorise BSNL to deduct bank charges applicable for direct bank payments.

Note 1.. If PAN is not provided, TDS @ 20% will be deducted wherever applicable.

2.. If Excise Registration/Service Tax Registration/VAT Registration Number is not provided, then the taxes will not be

paid wherever applicable.

3.. If Bank Particulars are not provided, the payment will be made by Cheque only.

4.. If the relevent documents for Micro/SSI status are not provided, then the relevent exemption will not be given.

Company / Vendor Authorized Signatory / Designation Date: Company Seal

---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

( For Office Use )

Vendor Account Group : Payment Method :

TDS Type - Invoice : :

Checked by : Authorized by (Finance) SAP Vendor Master Created on SAP Vendor Code



CHECK LIST FOR THE BIDDERS

Have you ensured uploading of scanned & self attested copies of following documents along

with Tender document.?

Sr

No

PARTICULARS YES / NO

1 Have you study the complete tender document and agree with all

conditions of tender document?

2 Have you gone through the scope of work?

3 Have you submitted a DD of Rs /- against the tender form fee .&

EMD physically?.

4 Have you uploaded the DD of E.M.D & Tender document fee.

5 Have you uploaded the complete set of tender document duly signed &

stamp by you or your authorized representative

6 Have you uploaded copy of registration of applicant For Individual –

self attested copy of PAN

7-A For the Proprietorship firm - self attested copy of

Registration of firm OR shop act licence OR service

tax registration OR sale tax registration OR

registration by Government of India / Gujarat OR

any registration with government department.

7-B For the partnership firm - self attested copy of Registration of firm,

partnership deed & no objection certificate from other partners.

7-C For the Limited company – self attested copy of Memorandum &

Articles of Association and certificate of incorporation.

7-D Have you uploaded bid form duly filled.

8 Have you uploaded declaration that your firm is not black listed.

9 Have you uploaded declaration that any of your near relative not

working in BSNL?



10 Have you uploaded the self attested copy of Service tax registration,

EPF registration and ESI registration OR

11 have you uploaded the undertaking regarding Service tax registration,

EPF registration and ESI registration OR

12-A have you uploaded the declaration regarding non-applicability of the

Service tax registration, EPF registration and ESI registration.

12-B have you uploaded Self attested copy of certificate for experience .as

per terms and condition of tender document.

12-C Have you uploaded the self attested copy of PAN card ?

13 Are all the scan copies of documents/certificate dully self attested?

14 Have you uploaded original power of attorney ? (If applicable).

15 Have you submitted & uploaded self attested copy of a latest and valid

NSIC/MSME certificate (if applicable)



For Registration:

To use the Electronic Tender portal

https://eprocurement.synise.com/bsnl1/gujarat Vendor need to register on the portal

( if not registered earlier). Registration of each organization is to be done by one of its

senior persons who will be the main person coordinating for the e-tendering activities.

In E-procurement terminology, this person will be referred to as the Super User (SU) of

that organization. For further details, please visit the website/portal

https://eprocurement.synise.com/bsnl1/gujarat (on the Home Page), and follow

further instructions as given on the site.

Note: After successful submission of Registration details and Annual Registration Fee

(as applicable). Please contact e-Procurement Technologies Ltd. Helpdesk (as

given below), to get your registration accepted/activated.

M/s Synise Helpdesk Contact Details

Contact Person: Indrajeet, Ashok

Email : [email protected]

Telephone Nos: +91 020-30277517, 516, 522

Mobile nos.: 7774013248, 7774013247

[between 10:00 hrs. to 18:00 hrs on working days Monday To

Saturday ]

BSNL Contact:

BSNL Contact - 1

BSNL's Contact Person Shri Jitendra Sharma

Telephone/ Mobile 02672-250933

[between 10:30 hrs to 17:00 hrs on working days]

E-mail ID [email protected]

BSNL Contact - 2

BSNL's Contact Person Shri. Anant R. Shah

Telephone/ Mobile 02672-252555

[between 10:30 hrs to 17:00 hrs on working days]

E-mail ID [email protected]



PART-B

Financial Bid (Rate-Sheet)


RATE SCHEDULE FOR REPAIR OF RACK/ MODULES OF SMPS POWER PLANT

Sl.

No. ITEM

DESCRIPTION

Proposed

Quantity

(Nos.)

Repair Charges per

module inclusive of

freight /

forwarding/packing

& any other service

except octroi &

Service Tax

(in Figure)

Unit Rate

in Words.

1 2 3 4 5

1 25 A Module

168

2 50 A Module

19

3 100 A Module

105

4 Control Panel 18

Note : 1) Octroi shall be reimbursed as per actual wherever applicable.

2) The service Tax extra as applicable will be paid by BSNL, GODHRA.

3) The rate are inclusive of Transportation, Freight, Loading, Unloading,

Packing/Forwarding and free delivery at consignee address.

4) Evaluation will be done on over all package basis. Rates to be quoted for all

items.

5) The quantities proposed in tender is tentative and it may increase or decrease as

per the requirement.

Signature of Tenderer

BHARAT SANCHAR NIGAM LIMITED (A … -1/T- 284/ REPAIRING OF SMPS P.P.MODULE/GDH/16-17 - 3 -...

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