Best Practices for Time and Attendance Software Integration
27
Best Practices for Time & Attendance Software Integration April 23, 2014 @nettime #integrations
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When you think of integrated software, you expect multiple software platforms to be able to communicate appropriately in ways that ultimately make you more informed and help you make better decisions for your business. Nearly every labor management software solution available today promises easy integration among HRIS, ERP and payroll systems. The trouble is, according to a 2013 report from Bersin, poor integration among systems remains the most common pain point cited by HR technology users and managers. Why? Unfortunately, integrations are not treated equally among all companies, and some software solutions that offer integrated platforms are unfortunately using antiquated technologies for sharing information between systems. In this free webinar, time and attendance leader nettime solutions will share best practices for successful time and attendance software integration to ensure your payroll, HRIS and ERP integrations are of the highest quality and deliver reliable data to help you make better workforce decisions, while exposing some of the common mistakes that often come with inefficient integration technologies.
Transcript of Best Practices for Time and Attendance Software Integration
Best Practices for Time & Attendance Software Integration
April 23, 2014
@nettime#integrations
Webinar Presenters
Jennifer SpencerDirector of Marketing
@jenspencer
Bob RileySenior Software Engineer
@bobriley99
Webinar Overview
• Importance of Software Integration & HR
Software Platforms
• Best Practices for Software Integration
• Integrating with stratustime
• Q&A
”72% of
organizations’
workforce
management
initiatives are
driven by cost and
efficiency.”
Employee costs can easily
exceed 50% of your total
operating budget.
© 2014 nettime solutions
When workforce management is
automated & integrated …
5% unplanned overtime 9% compliance
17% manual transactions
30% processing errors
Quick Poll: Your Integrations
Do you currently …
• integrate time & attendance with
scheduling?
• integrate time & attendance with payroll?
• feel the ability to integrate with your
existing systems is crucial?
Let’s see how we compare …
Hiring Software
• Recruiting
• Applicant Tracking
• Candidate Screening
The Goal: Organize & streamline your
hiring process.
Scheduling Software
• Auto-Schedule
• Multiple Locations
• Assign Skill Levels
Scheduling software is often integrated
with time & attendance software.
Benefits Administration
Software
• Health Insurance
• Retirement Plans
• Profit Sharing
• Compensation
Benefit administration software is often
integrated with payroll software.
Payroll Software
• Customized Wage
Calculations
• Automated Year-End
Reporting
• Direct Deposit
• Electronic Tax Filing
Integrating payroll with time &
attendance bridges the gap between
hours worked and hours paid.
Time & Attendance Software
• Clock In & Out
• Request Time Off
• View PTO Accrued
• Reduce Over-
Payments
• Alert Managers
Time & attendance software greatly
reduces the number of hours spent on
processing payroll.
Cloud-Based Time & Attendance
• Lower IT Costs
• Access to Innovation
• Increased Security
• Seamless Integration
Share data unilaterally or bilaterally
Share in real-time
Share every night, or every hour
Importance of Integration
“The biggest benefit is that they (multiple software platforms) are in sync.”
© 2014 nettime solutions www.nettimesolutions.com
Integration Best Practices
Flexibility
Security
Documentatio
n
Integration Flexibility
File-based
• Start/stop communication
Web Services
• Constant communication flow
Integration Security
Secure Line
• SSL
• SFTP
Audit Trail
Ability to disable
integrations
Integration Documentation
Access to web services layout structure
Quick start guides
Software development kits
Integrating with stratustime
Utilize various technologies
Import of data from payroll systems
Export of data to payroll systems
Single sign-on Web servicesFTP/file based
transfer
High Level Integration Flow
Setup account
Create policies
Implement SSO
Initial import
System Execution
stratustime Single Sign-on
Two options
• ‘Basic’ single sign on: Involves calling into a
web service, retrieving a URL which is used
for redirection
• SAML: Open standard covering exchange of
authentication and authorization data
To implement, payroll developers
work with nettime developers
stratustime Web Services
Types
Usage• User calls API to receive token
• That token is used in all future calls
XML RESTJSON REST
SOAP
Importing into stratustime
Data types• Employees
• Time off balances
When
• Initial system setup (employees)
• Normal system operation (employee changes, time off balances)
Methods
• Payroll system calling stratustime web services
• Custom importers: Payroll web services, ftp local/remote
Exporting from stratustime
Data types
• Time card data
• Time off balances, used time, adjustments
When
• End of pay period
Methods
• Payroll system calling stratustime web services
• Custom exporters: Payroll web services, ftp local/remote
Helpful Links
Web service referencehttps://centralservers.com/Service/Home/About
Integration overview (SSO, web services) https://centralservers.com/Service/Help/downloads/StratusTime%20Integration.pdf
Interactive web service toolhttps://centralservers.com/Service/Home/Library
Web service api documentationhttps://centralservers.com/Service/Help/Docs/
Questions?
Best Practices for Time &
Attendance Software Integration
For more information,
call 800.561.6366 or
visit nettimesolutions.com to
request a customized
demonstration of our time &
attendance software.
