Best practice logistics label guidelineNovember 2014

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Log of changes

Version no Date of change Summary of change

VO.1 23 August 2012 Draft set up

VO.2 Update

VO.3 18 September 2012 Update

VO.4 30 November 2012 Update

VO.5 26 February 2013 Update

V1.0 25 March 2013 Final version

V.1.1 21 November 2014 Update to section 6 pallet label positioning

DisclaimerWhilst every effort has been made to ensure that the guidelines to use the GS1 standards contained in the document are correct, GS1 and any other party involved in the creation of the document HEREBY STATE that the document is provided without warranty, either expressed or implied, of accuracy or fitness for purpose, AND HEREBY DISCLAIM any liability, direct or indirect, for damages or loss relating to the use of the document. The document may be modified, subject to developments in technology, changes to the standards, or new legal requirements.

Contributors

Name Company

Shaun Bamforth ASDA

Gill Byers ASDA

Frank McNeil Heineken

Craig McIntyre Heinz

Mike Thomas Heinz

Daniel Muir Highland Spring

Gavin Leake Highland Spring

Philip Bach Mondelēz International

Jemma Hall Marks & Spencer

Paul Sorrell Morrisons

Andrew Sanderson Nestle

Graham Terry Nestle

Navin Lutchmun Pepsico

Mark Matakitoga Pepsico

Andy Corney Sainsbury’s

Barry Simcock Sainsbury's

James Cooper Samworth Distribution

Rachael Cox Samworth Distribution

David Burne Solstor

Andy Hitchings Solstor

Jim Dickson Tesco

Dave Ellis Tesco

Denise Pieri Tesco

Alison Copeland Transalis

Peter Cornell Unilever

Ian Kemp Waitrose

Simon Tompsett Waitrose

Shan Welch GS1 UK

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Contents1. Introduction and acknowledgements 4

1.1 About this document 4

1.2 Compliance 4

1.3 Document change management 4

1.4 Introduction 4

2. Benefits 6

3. Scope 7

3.1 In scope 7

3.2 Out of scope 7

4. Pallet label format and content 9

5. Pallet labelling – Positioning 14

6. Pallet labelling – Technical considerations to maintain the quality of labels 16

Appendix A: Logistics Labels Organisation Roles 17

Appendix B: Trade and Logistics AI details 18

Appendix C: Glossary of terms 21

Appendix D: References 24

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1. Introduction and acknowledgements

1.1 About this document

The purpose of this document is to create a best practice industry guideline for the use of logistics labels. It has been created by the GS1 EDI Standards Implementation Group (ESIG) logistics label subgroup, whose members represent both demand and supply side.

The mission of this group is to promote the correct and consistent use of EDI through the use of GS1 eCom standards throughout the UK supply chain for the benefit of all GS1 UK.

1.2 Compliance

Compliance to this guideline means that users will not add attributes that are not available in the standard, or use attributes for other than their intended purpose.

1.3 Document change management

Any requests for changes to this document will be handled through the ESIG change request process.

1.4 Introduction

This document sets out best practice recommendations for identifying and labelling logistic units. Logistics labels (often known as pallet labels) are increasingly used to track pallets and other logistics units through the supply chain, as recording and monitoring the movement of goods is an essential part of supply chain management. The serial shipping container code (SSCC) is a unique serial number that is used to identify each individual pallet, and this is a GS1 standard.

The GS1 System also provides a standard for the way in which logistics labels incorporate a company’s own information as well as the SSCC and any other barcoded information.

The GS1 logistics label enables companies to present information in a standard format that allows for easier handling and interpretation. It uses GS1-128 barcodes to represent the SSCC for a pallet as well as certain types of information about the logistics unit’s contents.

While it will very often appear on pallets of goods, the label is designed for use on any units that are transported between companies. These could be drums of chemicals, rolls of fabric or paper, pallets of raw materials, as well as pallets, part pallets, or individual traded unit.

This guideline has been created mainly by retail members but can apply to other sectors. It is not a full technical guide. For more details the reader should refer to the GS1 Global (STILL) and European (HELL) guidelines and to the GS1 General Specifications.

Assumptions

It is best practice:

• That companies associate the pallet identifier on the logistics label with the ASN (Advanced Shipping Notice), therefore companies should have the ability to communicate electronically

• That each warehouse should have scanners to read the barcode(s) printed on the labels

• That they have a warehouse management system to support this

• Labels must be of sufficient quality for barcodes to be readable by scanner or text to be read by eye.

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Principles for use of logistics labels

• The rationale behind using logistics labels is to reduce the number of pallet labels throughout the process from Manufacturer to Customer

• Remove old labels where possible. This is dependent on system capability to record information for traceability purposes, but best practice would link the old data with the new in the system rather than on the pallet

• There should be a minimum amount of information on the label

• Associated ASN’s should be used wherever possible thereby reducing the amount of information needed on a label

• When using a consolidator service, it is best practice for the consolidator to use the supplier ASN and that the pallet is not relabelled or the contents changed

• Where a pallet is reconfigured it should be relabelled with a new SSCC and the old pallet label removed

• When using ‘slave’ pallets, MUs etc. each one should have its own label

• The items contained on a pallet should not be changed without the pallet label being changed (including the SSCC number) to reflect those changes

The diagram below shows where the best practice guideline sits within the GS1 Labelling hierarchy

GS1 Specification document contains guidance on design and content of Logistics Labels

Standard International Logistics Label guideline

Harmonised guideline aligning Logistics Label requirements across the supply chain

Specific Trading partner requirements using permitted elements within the guideline

Specific Trading partner requirements using permitted elements within the guideline

Standard International Logistic Label - STILL/HELL

Best Practice Logistics Label Guideline

Trading partner guideline

Figure 1: Label structure hierarchy

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2. Benefits

Some of the benefits of a best practice industry guideline are shown below:

• Reduces complexity, time and cost for suppliers

• Improves the goods receipt process - Increases efficiency of receiving process through selective checking - Provides accurate and timely information of expected goods before delivery through early notification of any delivery shortfalls

• Gives the ability to unlock savings elsewhere e.g. the use of ASN’s and SSCC’s is a major enabler for future development e.g. automated put away, voice pick, WHS controls

• Ensures the same standards/versions are used for all retailers – minimising cost in the industry

• Ensures conformance to the appropriate industry standards

• One label design for use by suppliers, distributors and customers throughout the supply chain

• Improved control procedures throughout the supply chain

• Unique identification for standard and non-standard pallets

• A consistent link with electronic data interchange (EDI) business messages

• Automation and efficient handling of transport units and their contents

• Increased speed of processing deliveries

• Improved matching of deliveries against invoice

• Aligns requirements across the supply chain

• Provides traceability and visibility at pallet level

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3. Scope

The scope of this project is to create a best practice industry guideline for the use of logistics

labels. This document is for general use but is based mainly on retail industry input

3.1 In scope

• Create a best practice guideline for the use of logistics labels

• Include scenarios where logistics labels may be used

• Provide guidance on the various units to which logistics labels can be applied

• Provide guidance on the orientation of labels for lorry loading, break packs, multi- layered SSCC’s

• IncIude supplier to buyer, supplier to supplier, grocery, fresh supplier and consolidator processes

• Examples will also be included

3.2 Out of scope

This document does not include:

• non-palletised loads, shipping containers, RFID, 2D labels, data matrix

• Systems requirements and hardware

• Individual company guidelines

• Full technical specifications

Figure 2: Points in the process flow where pallets may need to be reconfigured

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Best practice process used by each role, outlined below

Role Best practice processes

Raw Materials Supplier Provides a pallet label on pallets of raw materials when shipping to a supplier.

Manufacturer/Supplier Receives raw materials by scanning pallet labels and stores raw materials using these labels to identify the raw materials and to provide traceability.

When producing finished goods will produce a new pallet label and use this as the identifier for internal storage.

The pallet label’s SSCC will also be used to identify stock when loaded onto outbound transport for transfer between distribution centres and for customers.

If building a new pallet for a business customer they will affix a new pallet label.

Consolidator Scans the pallet label to record the stock received.

If storing stock will use the pallet label’s SSCC as the identifier.

If sending out the received pallets they will scan the pallet labels again when loading outbound transport.

If breaking down and rebuilding pallets they will remove the old pallet labels and replace them with new pallet labels.

Distribution Centre (of customer retailer)

Scans the pallet label to record the stock received.

If storing stock will use the pallet label’s SSCC as the identifier.

If building a new pallet for a business customer they will affix a new pallet label.

Customer (typically a business customer)

Scans the pallet label to record the stock received.

Co-packer Receive the stock using the inbound pallet label.

Add value to the stock then build stock onto new pallets and affix a new pallet label. Retain a record of the relationship between the stock in the old consignment and stock in the new consignment.

Cross-docking between DCs If dispatching or transferring the pallets between distribution centres, sending DC will scan the pallet labels when loading internal and outbound transport and scan them again to acknowledge receipt.

Figure 3: Roles: best practice process

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4. Pallet label format and content

The GS1 Logistic Label consists of three sections. The top section of the label contains free format information, that is at the discretion of the labeller; the middle section contains the human readable interpretation of the GS1 data shown in the barcodes and other text information; and the bottom section contains the barcodes. This is explained in further detail below (taken from GS1 technical guides). For more details about Application Identifiers (AI’s) see table below.

Top section

The top section of the label contains free format information that is at the discretion of the labeller. This may include company-specific codes or any other type of information, but should be kept to a minimum for clarity when reading the label. Companies usually put their company name and logo in this section.

If there is a need to include other information (such as the GTIN of the consumer unit or internal number), it should be introduced in the human readable format, not in barcode form (such information, with no barcode equivalent, can be put in the top or middle section).

Middle section

The middle section contains a human readable interpretation of all the barcode symbol(s) and other text information. The text is designed to support manual operations and to facilitate key entry in menu driven systems. It is the equivalent of data elements represented in barcode symbols and comprises data titles and data content.

Data content

• The entire barcoded data must be given in Human Readable Interpretation

• The data content should be at least 7 mm in height

• Application Identifiers (AIs) are not included here and are replaced by the data titles

• Frames are not recommended as it limits space for other data

Data titles

• Data titles are the standard abbreviated descriptions of data fields used to denote the Human Readable Interpretation of encoded data

• The data tag for dates should be followed by the chosen format for the human readable representation of the date. e.g. BEST BEFORE (dd.mm.yyyy): 24.12.2012. This is not to be confused with the format to be used within the AI data field that is always YYMMDD.

Barcoded section (lowest section)

The bottom section contains the GS1-128 barcode(s) that represent the data shown in the

middle section, as agreed between trading partners. A verification process should be in place in order to maintain symbol quality

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Application Identifier(AI)

AI data title DefinitionM=mandatory

O=optionalFormat

00SSCC SSCC (Serial Shipping Container Code)

The SSCC is the only compulsory data on the logistic label, and it will be created by the company that is constructing the pallets. The best practice is that the creator of logistic unit should use its own company prefix.

M n2 + n18

01 CONTENT Global Trade Item Number (GTIN)

In cases when the logistic unit is a trade item (e.g., it appears on the manufacturer’s product list as a single item that is ordered, priced or invoiced in its own right), it can also be identified with its own global trade item number (GTIN) that will be defined

by the Application Identifier (01)

O n2 + n14

02 CONTENT (must be used with AI 37 COUNT)

GTIN of Contained Trade Items

If the logistic unit contains more than one trade item having the same GTIN and the logistic unit is not a trade item it is possible to describe the contents of the pallet using the AI (02) to provide the GTIN of the highest packaging level and the AI (37) to provide the count

O n2 + n14

Concatenation

• Concatenation is an effective means for encoding several AIs in a single barcode and should be used to save label space and optimize scanning operations.

• The best practice is to put data of fixed length before any variable data

• The order in which the element strings appear in GS1-128 barcodes is free. Good software contains optimization procedures, which improves scanning, and printing

• The SSCC, defined by the AI (00), should always appear in the lowest barcode on the label. The SSCC can be alone or concatenated with other data in the same barcode.

Concatenation should not be used with SSCC on cartons and outer cases and on standard A6 labels.

Application Identifiers

In the GS1 System the intention is that the minimum data is carried in the GS1 barcodes attached to the entity being identified. And further information is found in a database through the GS1 identifier.

In some situations there is value in supplementary data being physically attached to the item itself. GS1 standard supplementary data can be expressed through the use of Application Identifiers (AI). These identifiers are internationally agreed prefixes used within the GS1-128 barcode to identify the meaning and format of the data following each AI. This data can be alpha and/or numeric up to 30 characters.

The following table shows the list of AIs selected as part of the Best Practice guideline. The only mandatory AI is the SSCC but it is recognised that most companies currently need more information on the label, and would need to work on a staged approach to reduce these requirements.

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Application Identifier(AI)

AI data title DefinitionM=mandatory

O=optionalFormat

10BATCH/LOT (Must be used with AI 01 or 02)

Batch or Lot Number

Only one batch number can be put on a logistic label. If a pallet contains product of different batch numbers (at the highest level of packaging), these batch numbers cannot be shown on the label

O n2 + an..20

17 (USE BY OR EXPIRY

(Must be used with AI 01 or 02)

If the logistic unit contains more than one trade item having the same GTIN and the logistic unit is not a trade item it is possible to describe the contents of the pallet using the AI (02) to provide the GTIN of the highest packaging level and the AI (37) to provide the count

O n2 + n6

20 VARIANT (Must be used with AI 01 or 02)

Variant Number

Product variant used to manage minor changes that do not require new GTIN

The pallet must contain the same variants

O

240 ADDITIONAL ID Only one batch number can be put on a logistic label. If a pallet contains product of different batch numbers (at the highest level of packaging), these batch numbers cannot be shown on the label

O

310n* NET WEIGHT (kg)

Best Before Date (YYMMDD) O n4 + n6

311n* to 329n*

Trade Measures Best Before Date is a statement about quality (e.g. a bottle of drinking

O n4 + n6

330n*GROSS WEIGHT (kg)

water past its best before date may have diminished quality but it should not be harmful) The pallet must contain products with the same best before date

O n4 + n6

331n* to 369n*

Logistic Measures

O

37COUNT O n2 + n..8

400ORDER NUMBER

O n3 + an..30

410 SHIP TO LOC O n3 + n13

* ‘n’ indicates the implied decimal point position.

Human readable numbers need to be included for all AIs enclosed within the barcode

Figure 4: AI table: best practice selection

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Purpose of the SSCC

Each logistics unit must be identified with a Serial Shipping Container Code (SSCC). The SSCC contains no information about the logistics unit but provides a link to systems where the information is held e.g. taken from the ASN.

The serial shipping container code is an 18-digit number formed using the GS1 Company prefix number assigned to a company by GS1 UK or another GS1 member organisation. The company assigning the SSCC is responsible for ensuring its uniqueness. When assigning an SSCC, the rule is that an individual SSCC number must not be reallocated within one year of the shipment date from the SSCC assignor to a trading partner. However, prevailing regulatory or industry organization specific requirements may extend this period.

Extension digit: This can take any value between 0 and 9 and allows users to create more SSCCs.

• GS1 Company Prefix number: This prefix is allocated to the company when they join GS1 UK. The length of the company prefix is between five and eleven digits depending on the member’s needs.

• Serial number: This number is between eleven and five digits in length depending on the length of the company prefix number, and is allocated by the company identifying the pallet.

• Check digit: A calculation over the previous 17 digits. The calculation is the same as that used for other GS1 identifiers, such as GTINs and GLNs.

Please note that the SSCC should be used as an 18-digit number within companies’ computer systems.

Using SSCCs

In barcodes

The SSCC can only be shown in GS1-128 barcodes and the application identifier (AI) 00 always denotes the SSCC. AIs are two, three or four digit numbers that specify the data that follows them in a GS1 barcode and they are agreed internationally.

Details of the contents of the logistics unit such as the GTINs of the products on the pallet; their quantity, batch number, and expiry date can also be shown in extra GS1-128 barcodes. Like the SSCC these different types of information are defined using AIs.

Wherever possible different sets of information will be joined together (concatenated) in one symbol to ensure the most effective use of the space available.

The size of GS1-128 barcodes will vary according to the amount of information shown in each barcode and the width of the bars and spaces. The width of the narrowest bars and spaces, known as the x-dimension, can vary from 0.495 mm to 1.016 mm, while the height of the bars must be at least 32 mm. The maximum width of the symbol is 165 mm.

Examples of the 18-digit number structure follows:

Extension digit GS1CompanyPrefixnumber

Serial number Check digit

O 5012345 123456789 3

O 50563456 12345678 8

O 506134567 1234567 1

O 5066345678 123456 7

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In business messaging e.g. ASNs

Companies using SSCCs to identify their logistics units can send details of each logistics unit to their trading partners before the logistics units arrive. These EDI business messages can be processed automatically, so that when the logistics units arrive, the barcodes on the labels can be scanned and the SSCC for each pallet can be matched to the information sent in advance.

The EDI standards published and promoted by GS1 UK – EANCOM and GS1 XML (Extensible Markup Language) schemas – make full use of SSCCs, GTINs and GLNs to simplify the automation of business messaging.

The despatch advice message (ASN) is used to provide details of each delivery and uses SSCCs to identify each logistics unit. This electronic message will also include information about the contents of each unit, using GTINs to identify each product line, and GLNs to identify the trading partners and the relevant addresses.

Providing extra information

If a logistics unit contains identical products, extra information about them, such as their GTIN, quantity, batch number, and best before date, can be provided using AIs. The AIs define data fields that are recognised and used in the same way by all companies within the global supply chain. The GS1 system provides over 200 application identifiers; some for very specialised applications, see previous table for ones most commonly used. The full list of AIs can be found in the GS1 General Specifications which can be downloaded from the resource library section of the GS1 UK website.

It is not possible to provide extra information about mixed or pick pallets by using AIs with GS1-128 barcodes because an AI can only be used once on any label. Only AI 00 (for the SSCC) can be used for these pallets.

If extra information about the contents is being provided, then either the GTIN for the contents of the pallet or the GTIN for the pallet itself will generally be required. There are rules about how application identifiers can be used together and these are also provided in the GS1 General Specifications.

Some application identifiers must only ever be used with other AIs see above table.

Free Format

Text information

Barcode symbols plus Human Readable version

Figure 5: Example of logistics label layout

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5. Pallet labelling – Positioning

Label size

Most companies will use an A5 label (148mm x 210mm) as shown above, so that extra information may be included. Any size label may be used as required, and the GS1 General Specifications do not specify a standard size.

Label location

This guideline recommends that the label should be applied on the right hand side of the permitted area for best use of scanning.

Although the logistics label can be used on any unit, it will very often be used on a pallet. Two labels should be attached to adjacent sides; one a short side and the other on the long right hand side.

• For units taller than 1,000mm, place the label so that the barcodes are no higher than 800mm and no lower than 400mm above the floor on which the unit stands.

• For units lower than 1,000mm, place the label as high as possible but make sure that the barcodes are no higher than 800mm and no lower than 32mm from the base of the unit.

• The edge of a barcode (including its light margins) should also be no closer than 50mm to a vertical edge of the logistics unit.

Label placement on smaller logistic units (including parcels)

For cartons and outer cases, symbol placement will vary slightly in practice, however the target placement for the bottom of the barcode is 32 millimetres (1.25 inches) from the natural base of the item.

The symbol including its quiet zones, should be at least 19 millimetres (0.75 inch) from any vertical edge to avoid damage.

Each logistic unit should at the minimum have one label.

Carton / outer case labels: For carton / outer case labels the same guidelines apply. In situations where both a carton / outer case label as well as a logistics label need to be applied on the case, the recommendation is to place the GS1 Logistics Label to the left of the carton / outer case label, and to ensure that the information on the carton / outer case label remains visible.

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See below for examples of label positioning:

Pallet 1

Pallet 2

Pallet 3

Figure 6: Logistics label locations

Pallet wrapping

Labels should be applied on the outside of any wrapping. Where this is not possible, ensure that the label can be scanned.

Position on vehicle

When loading pallets onto the vehicle for delivery, the best practice is to position them so that the label is visible in the direction it will be off-loaded.

Label placement on stacked pallets

Stacked pallets, also referred to as sandwich pallets, are groups of pallets that are stacked for shipment.

When pallets are stacked they should be considered independent logistic unit), each pallet should be identified with a unique SSCC.

If the group will be shipped as a unit and is physically joined using shrink-wrap, straps, or similar means, the group should be considered as a single logistic unit as well and an additional SSCC should be assigned to the stacked pallet group.

Note: In cases where the stacked pallets are shipped as one single unit, the original labels should not be visible. A master label with the SSCC for the pallet group should be applied to the outside of the wrapping. The wrap and master label may be removed upon receipt and the labels for each stacked pallet will be used to identify each pallet for subsequent processing.

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6. Pallet labelling – Technical considerations to maintain the quality of labels

Label verificationVisual check

• Label is the correct size

• Top, Middle and Bottom sections are on the label and in the correct place

• Are there any lines through the barcodes or speckles?

• Does the barcode measure at least 32mm high?

• Is there sufficient space on either side of the barcode?

Data content check

• Is the SSCC on the label?

• Are the relevant AIs included?

Basic scan to check that the label can be read

Check orientation of label when printing

Check barcode is a GS1 -128 barcode

Printer

You should consider the sort of printer you require to ensure quality, print speed and durability. For instance: it is more difficult to create high quality barcodes with general-purpose printers than it is with direct thermal transfer label printers.

Attention should also be paid to the environment e.g. the impact of dust or temperature extremes can impact printer performance.

A standard maintenance process should be in place to ensure quality of label printing

See: Barcoding – getting it right and the GS1 general Specifications for more details on printing.

For further details about different label printing options, including advice on label adhesives appropriate to your business requirements see the Partner Finder available on the GS1 UK website at www.gs1uk.org/finder

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Appendix A: Logistics labels organisation rolesRole Definition

Buyer An organisation that orders and pays for the product

Supplier An organisation that makes the product available for sale to a Buyer

Haulier An organisation that transports the product fromthe suppllier/ consolidator to the Buyer or Consumer. The haulier may work on behalf of the Supplier or the Buyer

Consolidation Centre A location set up on behalf of a purchaser to combine stock coming from a number of suppliers into a fewer number of consolidated deliveries to the buyer. The suppliers retain the responsibility to supply stock via the consolidation centre.

3PL Partly providing logistic services such as warehousing, re-packing products, distribution and assembly.

Freight Forwarder An organisation that manages the import processes ensuring the transportation, customs duties etc. are paud. They usually work on behalf of the Supplier or Buyer. The Agent may also act as a buyer.

Agent An organisation who acts as an intermediary between the Buyer and a Supplier who usually adds some value on behalf of the Supplier or Buyer. The Agent may also act as a buyer.

Distribution Centre An establishment (consisting of one or more warehouses and loading and unloading facilities) where the receipt, storage and distribution of goods take place. (Distribution centre = Warehouse + Forwarding services).

Customer An organisation or individual to which or to whom goods and/or services are supplied

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Appendix B: Trade and logistics Application Identifier (AI) detailsTrade Measures: AIs (31nn, 32nn, 35nn, 36nn)

The Application Identifiers (digits A1 to A3 – see figure below) indicate that the GS1 Application Identifier data field contains the quantity or dimension of a Variable Measure Trade Item. It also denotes the unit of measure. These Element Strings are used to complete the identification of a Variable Measure Trade Item. They contain information such as the weight, size, volume, or dimension of a Variable Measure Trade Item and, therefore, should never be applied alone. Several Element Strings are possible if the variables required are dimensions or weights expressed in kilograms and pounds.

The Application Identifier digit A4 indicates the implied decimal point position, where, for example, the digit 0 means that there is no decimal point, and the digit 1 means that the decimal point is between N5 and N6. The Applicable Value field contains the variable measure that applies to the respective trade item.

Figure 3.6.2 - 1

Format of the element string

Application Identifier Applicable value

A1 A2 A3 A4 N1 N2 N3 N4 N5 N6

The Application Identifiers used with this Element String are shown in the Figure below.

Note: Other values of AI (3nnn) specify gross measures and logistic measures.

A1 A2 A3 Trade measure Unit of measure

3 1 0 Net weight Kilograms

3 1 1 Length of first dimension Metre

3 1 2 Width, diameter or second dimension Metre

3 1 3 Depth, thickness, height or third dimension Metre

3 1 4 Area Square metres

3 1 5 Net volume Litres

3 1 6 Net volume Cubic metres

3 2 0 Net weight Pounds

3 2 1 Length or first dimension Inches

3 2 2 Length or first dimension Feet

3 2 3 Length or first dimension Yards

3 2 4 Width, diameter or second dimension Inches

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Figure 3.6.3 - 1

Format of the element string

Application Identifier Applicable value

A1 A2 A3 A4 N1 N2 N3 N4 N5 N6

A1 A2 A3 Trade measure Unit of measure

3 2 5 Width, diameter or second dimension Feet

3 2 6 Width, diameter or second dimension Yards

3 2 7 Depth, thickness, height or third dimension Inches

3 2 8 Depth, thickness, height or third dimension Feet

3 2 9 Depth, thickness, height or third dimension Yards

3 5 0 Area Square inches

3 5 1 Area Square feet

3 5 2 Area Square yards

3 5 6 Net weight Troy ounces

3 5 7 Net weight (or volume) Ounces

3 5 0 Net volume Quarts

3 6 1 Net volume Gallons (U.S.)

3 6 4 Net volume Cubic inches

3 6 5 Net volume Cubic feet

3 6 6 Net volume Cubic yards

The data transmitted from the barcode reader means that the Element String denoting a quantity, which can be considered part of the identification of a Variable Measure Trade Item, has been captured. This Element String must be processed together with the GTIN of the trade item to which it relates (see Section 3.3.3).

When indicating this Element String in the Non-HRI text section of a barcode label, the Data Title in Section 3.2 should be used.

Logistic Measures: AIs (33nn, 34nn, 35nn, 36nn)

The Application Identifiers (A1 to A3 see Figure below) indicate that the GS1 Application Identifier data field contains the logistic quantity or dimension of a logistic unit or a Variable Measure Trade Item. They also denote the unit of measure.

Note: The GS1 System provides standards for logistic weights and measures in metric and other units of measure. In principle, a particular logistic measure should be applied in only one unit of measure on a given logistic unit. However, application of the same attribute in several units of measure does not impede the correct processing of the transmitted data.

The Application Identifier digit in field A4 indicates the implied decimal point position, where, for example, the digit 0 means that there is no decimal point, and the digit 1 means that the decimal point is between N5 and N6.

The Applicable Value field represents the measures of the respective unit.

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A1 A2 A3 Definitionoflogisticmeasures Unit of measure

3 3 0 Logistic weight Kilograms

3 3 1 Length of first dimension Metre

3 3 2 Width, diameter or second dimension Metre

3 3 3 Depth, thickness, height or third dimension Metre

3 3 4 Area Square metres

3 3 5 Logistic volume Litres

3 3 6 Logistic volume Cubic metres

3 4 0 Logistic weight Pounds

3 4 1 Length or first dimension Inches

3 4 2 Length or first dimension Feet

3 4 3 Length or first dimension Yards

3 4 4 Width, diameter or second dimension Inches

3 4 5 Width, diameter or second dimension Feet

3 4 6 Width, diameter or second dimension Yards

3 4 7 Depth, thickness, height or third dimension inches

3 4 8 Depth, thickness, height or third dimension Feet

3 4 9 Depth, thickness, height or third dimension Yards

3 5 3 Area Square inches

3 5 4 Area Square feet

3 5 5 Area Square yards

3 6 2 Logistic volume Quarts

3 6 3 Logistic volume Gallons (U.S.)

3 6 7 Logistic volume Cubic inches

3 6 8 Logistic volume Cubic feet

3 6 9 Logistic volume Cubic yards

The data transmitted from the barcode reader means that the Element String denoting a logistic measure has been captured. This Element String must be processed with the SSCC of the logistic unit or the GTIN of the Variable Measure Trade Item to which it relates.

When indicating this Element String in the Non-HRI text section of a barcode label, the Data Title in Section 3.2 should be used.

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Appendix C: Glossary of termsName Definition

3PL Party providing logistic services such as warehousing, repacking products, distribution and assembly. (see LSP)

ApplicationIdentifiers(AI) The field of two or more characters at the beginning of an Element String that uniquely defines its’ format and meaning.

ASN Advanced Shipping Notice used to specify details for goods despatched or ready for despatch under agreed conditions. (See DESADV)

Break-Bulk Break-Bulk is the process that deals with splitting up(deconsolidating) a consolidated shipment into multiple different parts.

In general the resulting parts (within forwarding andtransportation scenarios) will be the shipments that were originally incorporated into the consolidated shipment. In some break-bulk scenarios however even the original shipments will be split up (usually based on SKU).

In all cases the resulting parts from break-bulk may be consolidated again into shipments for the next destination from the Consolidation Centre.

Business Unit Organizational unit that serves a defined external market and is responsible for strategic planning and commercial operations. Large companies are often composed of a number of business units.

Buyer Party to which goods or services are sold.

Carrier Party undertaking the transportation of goods from one point to another.

Consignee The party who is the recipient of the goods, cargo or containers. The actual physical receipt can take place by another party.

Consolidation The grouping together of individual consignments of goods into a combined consignment for transport.

Consolidation Centre The site (location) where the consolidation process is supported and executed by the Logistics Service Provider.

Co-packing Packaging operation, often executed by the logistic service provider in a warehouse zone which consists of assembling either different products or the same products under the same packaging, (consumer batches, sample of a new product added to the normal one,).

Cross-docking The concept of packing products on the incoming shipments so they can be easily sorted at intermediate warehouses or for outgoing shipments based on final destination. The items are carried from the incoming vehicle docking point to the outgoing vehicle docking point without being stored in inventory at the warehouse. Cross-docking reduces inventory investment and storage space requirements. Synonym: direct loading.

Customer An organization or individual to which or to whom goods and/or services are supplied.

Delivery date The date on which the delivery of goods takes place (actual) or is scheduled to take place (planned) or is requested to take place (due).

Delivery Note The delivery note is the commercial paper document, .which integrates the information about the goods and which can be returned signed to the consignor.

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DESADV A message specifying details for goods despatched or ready for despatch under agreed conditions. (see ASN)

Depatch Advice The Despatch Advice enables a shipper to provide information about the content of a shipment to the recipients of the goods

Direct Delivery The conveyance of goods directly from the vendor to the buyer without intermediate storage or unnecessary delay in the distribution activities.

Frequently used if a third party acts as intermediary agent between the supplier and buyer.

Distribution Centre An establishment (consisting of one or more warehouses and loading and unloading facilities) where the receipt, storage and distribution of goods take place. (Distribution centre = Warehouse + Forwarding services).

Forwarder A forwarder is an individual or company that despatches shipments via asset based carriers and books or otherwise arranges space for those shipments. Common carrier types could include waterborne vessels, airplanes, trucks or railroads.

Forwarding The action of taking care of the despatch or receipt of shipments and the organization of all transport related issues (e.g. route, mode and means of transport, etc.), taking care of the consolidation of information related to these shipments and their transport, and, in the case of international transport, fulfilling the documentary requirements stipulated by the national body for control of exports/imports and acting as customs clearance agent.

Forwarding instruction Instructions from either the seller/consignor or the buyer/consignee to a freight forwarder, carrier or his agent, or other provider of a service, enabling the movement of goods and associated activities. The following functions can be covered:

Freight Consolidation The grouping of shipments to obtain reduced costs or improved utilization of the transportation function. Consolidation can occur by market area grouping, grouping according to scheduled deliveries, or using thirdparty pooling services such as public warehouses and freight forwarders

Global Location Number (GLN) Abbreviation for the EAN.UCC Global Location Number. A 13- digit non significant reference number used to identify Legal entities (e.g. registered companies), functional entities (e.g. specific department within a legal entity), or physical entities (e.g. a door of a warehouse).

Global trade item number (GTIN)

Identification of a trade item, which is defined as any item (product or service) upon which there is a need to retrieve pre-defined information and that may be priced or ordered or invoiced at any point in any supply chain.

GS1 Logistics Label Standardized format of the label, which has been defined by GS1. This label is appropriate for all logistics units and namely shows information that has been symbolized in the UCC/EAN –128 barcodes (in particular the SSCC).

Logistic service provider (LSP) Party providing logistic services such as warehousing, repacking products, distribution and assembly.

Synonym: Third-party logistics provider (3PL)

Logistic unit An item of any composition established for transport and/or storage, which needs to be managed through the supply chain.

Material Supplier Party that produces materials and sells them to manufacturers.

Means of transport The particular vehicle used for the transport of goods or persons.

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Mode of transport The method of transport used for the conveyance of goods or persons, e.g. by rail, by road, by sea.

Multi-modal transport The carriage of goods and or equipment utilizing at least two different modes of transport.

Order Document/message by means of which a buyer initiates a transaction with a seller involving the supply of goods or services as specified, according to conditions set out in an offer, or otherwise known to the buyer.

Package The final product of the packing operation consisting of the packing and the contents, e.g. a box, carton, crate, barrel, pallet, etc.

Packaging Materials and components used in any packaging operation to wrap, contain and protect articles or substances during transport.

Packing list Document specifying the distribution of goods in individual packages.

Pallet a portable platform for storing or moving goods that are stacked on it

Proof of delivery Document signed by a party receiving goods acknowledging the receipt of goods specified under conditions stated or referred to in the document

[note] This document is nearly always issued by the carrier and he uses it as proof of completion of execution of his commitments to his LSC. Document should show at least date and time delivery was made as well as the name and signature of the person who signed for receipt.

(see DESADV for electronic message format)

RM/PM Raw Materials/ Produced Materials.

Seller Party selling goods or services.

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Appendix D: References More support and reference documents are available at www.gs1uk.org/support

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