Best Fleet Practices

Best Fleet PracticesDepartment of General Services

Presenters:Sharyl Blackington, Fleet ManagerJohn Manring, Maintenance Fleet CoordinatorApril Heinze, PE, DirectorApril 3, 2014

1 Safety Live With It

2Won Managed Competition 1998Implemented MEOMonitor costs to private sectorProcure parts using IBSJust in time partsStaff on siteDelivery to 8 garages

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Recognized top 100 Best Fleets2012 Top 1002013 # 17

ASE Blue Seal of Excellence Certification

Best Fleet Practices4Best Fleet Practices

5Best Fleet PracticesCapital investmentsRemodeled garage lunch rooms/supv offices5 year budget remodel all garagesRemodeled main garageNew equipment/technician work stationsModern training room

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Best Fleet PracticesRecognize Employee AccomplishmentGarage of quarter & yearIncreased productivity 18%

Succession Planning

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Best Fleet PracticesClient Service Published Client Fleet ManualKey performance measures96% vehicle PM completion92% fire apparatus availability 95% police patrol unit availability

8Best Fleet PracticesReports Annual Utilization ReportsVehicle mileageAccident Fuel costAcquisition Status

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Best Fleet PracticesProgram ImprovementsUpgraded FMIS to AssetWorks M5 PM schedulingVehicle UtilizationReportingClient Billing

10Mobile Service Program3 trucksPMRepairParks & Fire 310 vehiclesReduced 2,700 staff hours/17,500 milesCombined Annual Saving $211K

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Fluid Sampling Reduce risk of major component failure400 units in program1,892 samples to date846 Actions$81K warranty work

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Fuel ProgramUnleaded County $3.65/commercial $4.28Diesel County $3.87/commercial $4.27In-house fuel saves ~$900K annually21 Fuel Sites

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Biodiesel (B5) most fuel sitesCooperative Fuel AgreementsSell $1.2 M to 32 agenciesBuy $617K from 3 agenciesE-85 pump new fuel station

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Green PracticesGreen Fleet Action Plan Efficient sustainable practices

Alt fuel inventory Flex Fuel ~ 1600Hybrids ~180Electric Vehicles ~ 40 (electric carts)

15Pursuing EV charging stations10 sites for county vehicle & public useAchieved CARB diesel PM reduction Jan 2012Reduced total vehicle GHG 3.7% since 2009Fuel efficient vehicles Ford Taurus to FocusE series vans to Ford Transit Connect16Shop Practices include:Water based parts washersRe-refined oil

7500 filters recycled yearly

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