Benchmark Running Records

Version 7

EdPlan™ August 2016

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Introduction

In Student Information, the user can access both general and detailed information about the student in one location. There is a main page that contains general identification information as well as options to display and view more detailed information about the student’s grades, assessments, tracking rubrics, attendance, behavior, and indicators. Benchmark Running Records is considered a “tracking rubric” and may be referred to as a “rubric” in EdPlan Guides and Videos.

ACTION ICONS

Located near the top right of each page, action icons can help you perform common workflow tasks. When not available or useful in a workflow, the icon will be grayed-out.

Home Page Returns user to home page

Copy Allows user to copy the content on the screen to create another version

Message Opens the message creation screen (coming soon)

Delete Deletes any unsaved content and closes the tab

Print Prints the screen (on print-enabled screens only)

Favorite

Selects current page to appear on the My Favorites list in My Dashboard (coming soon)

Publish Publishes current screen to content collection

Save Saves the content screen once all required fields are populated

Help Launches the Solution Center

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Entering Benchmark Running Records Data

All of the tasks within EdPlan7 have now been organized behind the main menu icons across the top of the page. Student Information can be accessed by clicking on the Rosters main menu icon.

1. Click on the Rosters icon to display the drop-down menu.

2. Click on Student Tracking to display the Navigation Tree with a list of teachers’ names and class names.

3. Click on Homeroom to display the Student Roster page for that student.

4. Click on a Students’ name in the Roster to bring up the student’s information page.

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5. Select Program Tracking from the blue navigation pane on the left.

6. Ensure that no other rubrics have been created for the administration in which you will enter. Students should have only one BOY/MOY/EOY administration per language per year. For example, students should not have multiple BOY English administrations.

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7. To add a new form, select Add Tracking Rubric. 8. Identify the Tracking Rubric, the Type of Rubric, and the Date you are completing for the student. 9. Select Load Rubric

6. Begin filling out Rubric entries: Independent Reading Level, Fiction/Nonfiction, Accuracy, Oral Reading Fluency, Independent Comprehension Level, and any Notes you wish to add. (NOTE: if Independent Reading Level is checked as NO, you must add a note.)

7. Click Save

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Verify that the record has been added on the student’s information screen.

8. Go back to the Student Tracking tab to enter the next student’s record.

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Running Reports

1. After entering data, select the Performance icon and choose Reports. Select Houston ISD,

Popular Reports, Benchmark Running Records Reports.

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Class Roster by Teacher

1. Select Reporting filters and click Run Report.

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Class Level Report by Student

1. Select Reporting filters and click Run Report

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Comparison Report

1. Follow steps with Class Level by Student Report

2. Add Comparison Filters (Be sure to check Include Filter box)

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Campus Level Report by Teacher

1. Select Reporting filters and click Run Report

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Comparison Report

3. Follow steps with Class Level by Student Report

4. Add Comparison Filters (Be sure to check Include Filter box)

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District Level Report by Campus

1. Select Reporting filters and click Run Report

Comparison Report

5. Follow steps with Class Level by Student Report

6. Add Comparison Filters (Be sure to check Include Filter box)

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Advanced Topics

In “Program Tracking” all rubrics for the current academic year display. This is the default view.

Search Data by Dates: To narrow the results further by date, either type directly in the date fields or use the calendar icons to pick dates.

Using the Date Fields: 1. To change the dates, click in each date field and use the Delete keyboard key to delete the date. 2. Type in a beginning date in the left date field and an end date in the right date field and click the

Search button to apply the filters and refresh the screen to display the data that falls within the selected date range.

Using the Calendar Icons: 1. To change the dates for each date field, click on the calendar icon for that field. The current

month will display.

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2. To search for a different month, click the down arrow, located to the right of the month and year, to display a columned list of months and years.

3. Click on a month, click on a year and click the OK button to enter.

Viewing Rubrics: To view a rubric, click on a hyperlinked rubric name (a blue, underlined name) to display it in a modal.

1. To close the modal click on the X at the top right.

Editing and Deleting Rubrics: ► Editable/Non-editable Rubrics

Editable Rubric: A rubric can be filled out or edited if the red lock icon, located in the Lock column at right, is in the “unlocked” position.

Non-editable Rubric: A rubric with a lock in the “locked” position. ► Locking and Unlocking Rubrics: A rubric can be locked or unlocked by a permissioned user

only. Permissions are granted by the district. If you are a permissioned user: If unlocked, click on the lock to change the status of the

rubric to “locked”. Clicking on it will close the lock clasp. Clicking again will unlock it.

► Filling Out and Editing Rubrics: To fill out or edit an unlocked rubric, click on the rubric name to open the rubric in a modal. Fill out or edit the rubric and click the Save button.

► Deleting Rubrics: To delete a rubric, click the delete icon to permanently remove the rubric from the student’s record. A warning message will appear asking “Are you sure?” Click yes to delete. The rubric will not be deleted if No is clicked.