Ben Reid Center Resident Program Handbook

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CORNELL COMPANIES, INC.

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TEXAS DEPARTMENT OF CRIMINAL JUSTICEPAROLE DIVISION

GENERAL POPULATIONSPECIAL NEEDS

RESIDENT· PROGRAM HANDBOOK

Reid Community Residential Facility. 10950 Beaumont Highway

Houston) TX 77078(713) 675-4426 .1/3 '55'1- ISS D tV1'1/-u-t

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I Revised November 17, 2006

Reid Community Facility Resident Handbook 1 11-17-06 jm

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CORNELL COMPANTES, INC.REID COMMUNITY RESIDENTIAL FACILITY

Revised November 17, 2006

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Section Paoe(s) ,Philosophy of Reid Community Residential Facility 3-4Program Components 4Resident Level System: 4-6

-1 Levell- Initial Intake 5-2 Level 2 - Work Project Orientation 5-3 Level 3 - Information Orientation Class (revised S-l-OS) 5-4 Level 4 - Document Gathering 5-5 LevelS - Job Search (revised 4-7-05) 6

-6 Level 6 - Employed 6.7 Level 7 - Release AddresslHome Plan 6.8 Special Needs Classification 6

I. I Section Numbers Pages

I - XXVI Rules and Regulations 1-19 I 6-36

0 I Transportation (rev. 11-17-(6) 1-5 6-7II Meals and Serving Schedule (revised 10-9-06) 6-10 7-8III Staff Expectations of all Residents 11-16 8-9

[J IV Employment (revised 4-29-05) 17-27 9-10V Sign-out and Sign-in Procedures'(revised 4-3-06) 28-42 10-1VI Resident Controlled Movement (revised 10-9-06) 43-47 11-1~

0VII Visitor Policy and Procedures (revised 4-29-05) 48-71 12-14VIII Assessments/Savings (revised 5-25-05) 72-76 14-15

IX Drug and Alcohol Usage 77-85 15X MedicallMedication (revised 4-29-(5) 86-94 15-16XI Telephone Usage (revised 6/21/04) 95-97 16-17XII Facility Conduct 98-J 11 17-18

XIII SafetdFire and Electrical) 112-J J6 18-19

-I XIV Sanitation (rev. 4-3·06) 117-132 19-20I XV Resident Dress Code 133-140 20-21_J

XVI Restricted Areas 141-146 21XVII Driving Authorization 147-151 21-22XVIII One-Way and/or Two-Wav Communication Devices 152-153 22XVIX Passes (revised 4-3-06) 154-163 22-23

jXX Search / Seizure / Mail (revised 6/21/04) 164-174 23-24XXI Contraband (rev. 4-26-06) 175-176 24-25XXII Resident Personal Property (revised 11-17-06)' 177-183 25-27

)XXIII New InformationINoticeslProcedures 184-185 27-28

I XXIV Disciplinary Action 186-188 28-29-' XXV Resident Grievance Procedures (revised 10-9-06) 189-190 29-30

XXVI Religious and Recreation Activities 191 -192 30K.~atiolls/ P

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,.,."."Emergency Plans 33-36

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'VELCOME TO THE REID COMIVIUNITY RESIDENTIAL FACILITY"The Reid Facility"

THE PHILOSOPHY OF THE REID FACILITY

The philosophy ofthe Reid Facility is that each offender (resident) is responsible for his own behavior. Webelieve each resident should have the opportunity to take responsibility in helping set up his own programplan and be held accountable for carrying it out. We assist residents to move from a very closed andrestricted system back into the community. We provide freedom, within limits, and provide support systemsto aid each resident's transition to the community.

Each resident is expected to have realistic achievable goals, which they will pursue while at the Reid Facility.These goals will focus on a successful adjustment to living in the community. Goals will be formulated upona resident's arrival and will include, but not be limited to, securing employment, family adjustment, savingsplan, and establishing a suitable residence/release plan.

The main emphasis for each resident at the Reid Facility will be in finding and maintaining full-time gainfulemployment. At times, other needs may be more important, and each resident and his Case Manager willdevelop a program based on individual needs. Once a resident has ,obtained full-time gainful employment,time away from the facility may be authorized to spend with family and friends. Allotted time away from thefacility will be determined by the resident's classification and the Parole Officer approval.

All Reid Facility staffmembers are here to assist each resident. Upon arrival, resident will be assigned a CaseManager, but is encouraged to talk with any staff member they feel can be of assistance. The job placementpersonnel will assist residents with employment placement, will discuss with residents their skills and plans,and will refer residents to appointments and interviews with potential employers. Each resident's CaseManager has the direct responsibility of assisting him in day-to-day activities, and to lead, guide; and direct himin a smooth and successful reintegration into the community.

Each resident's Case Manager will work closely with him in establishing short-term and long-term goals, inbudget planning, and in resolution of any problem that may arise during his residency. Additionally, there willbe periodic Town Hall meetings, as well as building meetings, for management to address facility concerns andfor management to hear the concerns ofresidents.'

The Case Manager will assist each resident in establishing a suitable release addresslhome plan. Each residentwill submit his release addresslhome to his Parole or Probation Officer for. review and approvaL

Each resident will be required to attend periodic meetings with his assigned case manager,. and to. attendclasses/groups designated as conditions ofParoJe or determined appropriate while formulating his goals. TheReid Facility will provide programs on the facility property such as Adult Basic Education (ABE); OED testingpreparation classes; HIV/AIDS awareness, counseling, testing and referral; AAINA; sex offender counseling;sex offender therapy groups, etc., through the use of qualified and skilled resources and volunteers within thecommunity.

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As appropriate, residents will be referred into the community ,for additional resources, such as:• Department of Assistive and Rehabilitative Services, to assist residents with special needs and/or

history of substance abuse in obtaining tools for employment, vocational training, etc.• First Presbyterian Church, to assist residents with financial assistance in obtaining a Texas ID or

Driver's License.• Harris CountY. Hospital District, to assist residents in obtaining a gold card for medical, dental,

nf-----------:mea-t-a-l-health-sefflees-a:t--l-itt-le-er-rl0-eft-arg'ee.:-------.-------------------,U • Salvation Ann)! and Lor.d of the Streets, to assist residents in obtaining clothing.

v;~ir~ in this program, it is important to remember that each resident is under the supervision of the TexasDepartment of Criminal Justice, Parole Division and a Parole Officer. Failure to follow the rules and


regulations of the Reid Facility will result in disciplinary action as outlined in the prohibited acts.

PROGRAM COMPONENTS

PROCEDURESn

As part of the Texas Department of Criminal Justice - Parole Division. the Reid Facility provides five programcomponents. .

General Population Non-Sex Offender Component

Placement in this program component is for the purpose of making a transition from the institutional setting tothe community. or as a resource while under supervision. Residents will be granted time in the communitybased on resident's classification and Parole Officer approval.

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General Populatiolf Sex Offender or SISP Component

Placement in this program component is more restrictive than the General Population Non-Sex OffenderComponent. Placement in this program component is for the purpose of making a transition from theinstitutional setting to the community, or as a resource while under supervision. Residents will be granted timein the community on a limited basis through their Parole officer only. Mandatory Sex Offender Registrationwill be accomplished.

Special Needs Non-Sex Offender Component

Placement in this program component is for the purpose of making a transition from the institutional settingto the community, or as a resource while under supervision. Residents will be granted time in the

community based on resident's classification and Parole Officer approval.

Special Needs Sex Offender or SISP Component

Placement in this program component is more restrictive than the Special Needs Non-Sex Offender Component.Placement in this program component is for the purpose of making a transition from the institutional setting tothe community, or as a resource while under supervision. Residents will be granted time in the community on a

limited basis through their Parole officer only. Mandatory Sex Offender Registration will be accomplished.

Therapeutic Community Component

Placement in this program component is for the purpose of substance abuse treatment. Guidelines for this

program are in a separate handbook.

RESIDENT LEVEL SYSTEM

The overall objective of the Reid Facility is to prepare the resident for a successful reintegration into thec;ommunity. Privileges are earned through the accomplishment of the objectives. All mov'ement from the

r, Reid Facility into the community must be pre-approved by your assigned Case Manager and Parole Officer,

,',,'J':----=:----:----"-----:---:---::-----:-,--'--:-:,~-~-:---'='----...::::..,---.:.-.:....-~--_ There is no movement into the commumty wIthout pre-approval.


Level I - Initial intake

Upon arrival at the Reid Facility, residents will begin their progression toward successful release to thecommunity by completing an intake, During intake, Reid staffwill: a) obtain from the new resident, hisparole/mandatory certificate and make a copy for his case file; b) take two (2) photos of resident and make afacility photo ID badges; c) inventory resident's property; d) issue bed and bath linens to resident;e) assign resident to a building/dorm! bed; f) complete the medical and medication screening form; g)complete the psychological screening form; h) complete the intake form; i) assign resident to an orientationclass and direct resident to ,attend that assignment; and j) assign resident to a work project.

Community sign-out is restricted to emergency medical and dental. No visitation until resident has been atthe facility for (7) seven calendar days.

Level 2 - Work Project Orientation

TDCJ Administrative Directive (PD/AD) 5.2.13 authorizes the Reid Facility to assign residents to workprojects as follows: "A contract facility can utilize a resident to perform facility service, generalmaintenance, repair or construction on Reid Facility property without monetary compensation during theperiod of residency. These work projects may include Food Service, Maintenance, lawn/care maintenance,common areas of all buildings, common areas on all the grounds, etc." This work project orientation willbegin with resident's completion of 24-clock hours of facility work de~ail. Resident's work assignment willcontinue throughout his residency and any day he is not in programming or signed off the property,he is toreport to the Supervisor for duty on his assigned work project crew. Resident may start on his work projectorientation upon completion of the intake paperwork and he must complete the 24-clock hours priot to beingallowed to sign off the property;

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Community sign-out is restricted to emergency medical and dental. No visitation until resident has been at

the facility for (7) seven calendar days.

Level 3 Information Orientation Class (revised 5-2-05)

Within 24 hours of arrival, resident will attend an orientation class. Resident will receive an explanation ofthe orientation checklist and each orientation form. Resident will be required to sign and date the orientationfonn, acknowledging his receipt of the information, his understanding of the information and his agreementto comply with all information contained therein. In addition, each resident will be given a copy of theResident Program Handbook and will be required to sign an acknciwledgement of receipt and agreement tocomply with all contents in this handbook. Resident will be assigned a Case Manager within 72 businesshours of his arrivaL . .

Community sign-out is restricted to emergency medical and dental. No visitation until resident has been at

the facility for (7) seven calendar days.

Level 4 - Document Gathering

The following must be completed, to access resources and programming: a) resident will meet \-vith hisassigned Case Manager to complete an individualized needs assessment and employment plan; b) residentwill meet with his Parole Officer for parole' guidelines while a resident ofthe Reid Facility; c) resident willmeet with the facility physician -ror a medical screening exam; d) resident will be referred into the

r--11 community to obtain his social security card, Texas rD, and if resident is a sex offender, resident wi11 be·:--------rr'equ1red to go to-the-Incai law enfOlcelllent office aIld-compimeiJi-tis.....s",ervx"7'o"'fflP"e""'nd?1'e""r...r""eg""'l'""sYOtr""atft!o""n".-----------

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LJCommunity sign-out is restricted to emergency medical and dental. No visitation until resident has been atthe facility for (7) seven calendar days.

Reid Community Facility Resident Handbook 5 11-17-06jm

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Level 5 - Job Search (Revised 4-7-05)

Upon obtaining all documents necessary for employment, resident will be requir.ed to register with the facilityjob placement assistance agency, attend ajob placement orientation, and attend a job readiness seminar.Resident will then be eligible to job search. Resident must complete at least five (5) job search appointmentsor interviews, per week until full-time gainfully employed. The only exception to this are those residentswho have received an exemption or reduction to the number of required job searches from the ParoleDivision Regional Director or Designee.

Community sign-out is restricted to emergency medical and dental. No visitation until resident has been at thefacility for (7) seven calendar days,

Level 6 - Employed

Upon obtaining full-time gainful employment resident has greater access to the community to work. Residentwill be required to pay a 25% assessment of his gross earnings each payday as well as deposit 33.3 % into asavings account maintained by the facility. Residents will be granted time in the community based onresident's classification and Parole Officer approval. Visits from family and significant others will beconducted at the Reid Facility.

Level 7 - Release Address/Home Plan

Resident is to obtain a viable release addressthome plan and submit it to his Parole Officer for approval.Upon approval of his release addresslhome plan and with viable income through work or income from agovernment check, resident is ready to be release to the community. Parole Office will orchestrate theapproval of resident's release address/home plan and his release to the community.

Special Classification· Special Needs:

A resident will be classified as special needs when the medical or mental health challenges or concerns he isdiagnosed with affect his ability to obtain and/or maintain gainful employment. Residents who areunemployable but receive income from the government, ie: social security benefits, veterans benefits,disability benefits, etc. will be required to pay to the Texas Department of Justice, 25% of the gross of thisincome, upon receipt each month. The resident will also be required to deposit 33.3% of the gross incomeinto a savings account maintained by the facility. .

Residents classified as special needs will be referred to mental health and/or medical care facilities toattend to those challenges and/or concerns.

Residents will be granted time in the community based on resident's classification and Parole Officerapproval. Visits from family and significant others will be conducted at the Reid Facility.

REID FACILITY RULES AND REGULATIONS

1. Transportation (rev. 11-17-06)

1) Residents are to be transported to and from the Reid Facility by:rl~ -.:lL-..JMllaLE:..JT..LRI.JO...LJ.bUJJJ~s=-cJ,c:u..oUJm~e:<:lS...Ldll.iru:e<l.<ctJ,J.ly~inlJ.lt.u.Q...LthllJe;;,pj-Lru.Q.l.j.pu;:eUJ~-1-r; _

U 2 Cab3 Reid Facility van4 Resident's own vehicle (see criteria under driving privileges)


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lJ No other transportation is to be taken unless pre-approved by Case Manager/Supervisor and Parole

Officer/Supervisor.

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2) Tokens will be provided to indigent residents for job search, medical appointments, or any otherprogram related appointments requiring public transportation. Upon receipt of first paycheck aresident will no longer be considered indigent. .

3) Tokens will not be issued for passes, shopping, use of law library, church or any other extra curricularactivity. Residents who test positive, UAIBA, will not be eligible to receive tokens for 90 days fromthe date of the positive test result.

4) All appointments, work schedules, and passes must be planned to meet these schedules. No other.transportation will be provided. There are no rides to work on the Reid van.

5) TRANSPORTATION SCHEDULE

The main van drop-off/pick-up is located atMesa and Tidwell in the Fiesta Shopping Facility

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Monday - Frida~'

Metro Bus Schedule

4:45 AM5:25AM6:05 AM6:48AM7:48AM8:48AM9:45AM

10:45 AM11:45 AM12:45 AM1:45 PM2:45 PM3:48 PM4:48 PM5:48 PM6:45 PM7:45 PM8:45 PM

Saturday-SundayReid Facility Van

Leave Facility Pickup ~ Fiesta7:00 AM 7:30 AM9:00 AM 9:30 AM11:00 AM 11:30 AM1:00 PM 1:30 PM3:00 PM 3:30 PM5:00 PM 5:30 PM7:00 PM 7:30 PM9:00 PM 9:30 PM11:00 PM 11:30 PM

6) On normal working days, three meals are served: a full breakfast, a lunch consisting of soup andsandwiches (or a plate if medically or religiously authorized) and a full dinner, Any resident withauthorization to be away from the facility will be provided a sack lunch.

II. Meals and Sen;ing Schedule (revised 4-3-06)

oo 7) Daily Dining Room Schedule (Exception: Holiday hours will be posted one week in advance)

There will be a weekly sanitation inspection of each resident living area to establish the sanitationrating b~' building. This rating will determine the order each building will be authorized to report to

n--------lt.he-kit-Gh.en..fur-the--S6-1::v~ng-Of-ea-Gh-m.ea.I...---:Thi~-I-Bm4a..g_r-etatif)fl-5GhOOlaJ~J.l-e&-i£~ff_€lGt-f'F0ml----:---:------J Tuesday of one week through Monday on the following week, when the next weekly sanitation inspection

results will be posted, Program Note: The last breakfast time, #4, each day is specified for theTherapeutic Community Program clients. For Lunch and Dinner times, they will return to beingfirst inthe rotation, #1. . . . .[J


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Rating Buildino Breakfast Times Lunch Times Dinner Tin,# 1 5:30 AM - 5:50 AM 11 :30 AM - 12:00 NN 4:30 PM - 5:00 P# 2 5:50 AM - 6:JO AM 12:00 AM - 12:20 AM 5:00 PM - 5:20 P# 3 6: 10 AM - 6:30 AM 12:20 AM - 12:40 AM 5:20 PM - 5:40 P# 4 6:30 AM - 6;50 AM ·12:40 AM- 1:00PM 5:40 PM - 6:00 p.

] 0) Dining Room Rules:

III. Staff Expectations of all Residents

12) Disrespect of Reid Facility staffwill not be tolerated and may be grounds for termination from theprogram.

9) Late Trays. Any resident not on the property during his building evening meal serving time as listedabove will be required to have his name put on the late tray list in his building of residence. Residentswho return to the facility after 6:00 PM will be called by the security staff and will be issued a late tray.

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5:00 AM • 6:30 AM Any resident departing the facility after 7:00 AM may be issued a sack lunchwhile in the serving line, during their building serving time, by presenting his approved activity sheetshowing he will not be on the property during the serving of the lunch meal.

7:00 AM - 10:30 AM Any resident who is approved to depart the facility prior to his building servingtime listed above and will not return during the lunch meal serving times of 1I :30 AM - I ;00 PM maybe issued a sack lunch by going to the rear window of the kitchen and presenting his approved activitysheet showing he will not be on the property during the times indicated above.

If resident i~ issued a sack lunch, this is resident's only lunch. Even if resident completes his businessin the community and returns to the facility during the serving of lunch, resident will not be alJ owed tobring th,at sack lunch back on the facility property and will not be fed off the serving line.

8) Regarding Sack Lunch Issue Times:3:30 AM - 4:50 AM Any employed resident departing the facility prior to 5:00 AM, may obtain asack lunch by going to the rear window of the kitchen and presenting his approved activity sheetshowing he will not be on the property during the serving of the lunch meal.

Residents may enter the dining room only during posted meal times or when authorized by ReidFacility staff;

2 Residents must enter the dining room through the front door only;3 Smoking is not allowed in the dining room;4 Sleeveless shirts, shorts, hats and other head gear are prohibited;5 Socks must be worn with all shoes. Flip flops, thongs and sandals will not he allowed in the

dining room; , '6· No containers are allowed to be brought into or taken out of the dining room;

. 7 Radios, CD· players, etc. must be turned offlheadphones off resident's head, while in the diningroom.

11) During Orientation, each new arrival will be given a Reid Community Residential Facility ResidentProgram Handbook and asked to sign for receipt of a personal copy of the handbook. Each resident isresponsible to read the handbook prior to his first appointment with his Case Manager. Duringorientation and/or during the resident's first appointment with his Case Manager, he will have theopportunity to clarify any items be does not fully understand

Reid Community Facility Resident Handbook 8

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13) Physical violence or threat of violence towards staff and/or residents of the Reid Facility is strictlyprohibited, and may result in termination from the program and/or arrested.

14) Residents are nol allowed in the Administration Building or any staff office areas at any time, withoutauthorization of the Reid Facility staff or under supervision/escort. (See Resident Controlled Movement).

15) While in the community, residents of the Reid Facility are to behave in a manner that does not jeopardizepublic safety or bring discredit upon the Reid Facility or the Texas Department of Criminal Justice.

16) Violation of any law while a resident of the Reid Facility will result in disciplinary action up to andincluding transfer to a secure facility.

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IV. Emplovrnent (revised 4-29-05)

17) Residents are required to obtain and maintain fuLl-time gainful employment throughout their residency.

18) Residents who are job searching are required to actively seek employment by completing a minimum offive (5) job search appointments or interviews per week, unless otherwise noted, Monday throughFriday between the hours of 6:00 AM and 6:00 PM (or as approved). Residents will be required tosubmit a "Job search Plan" form and a completed copy of their daily activity sheet to their CaseManagerlPO for approval as instructed. For SISP and SO residents, these must be submitted one weekin advance. Resident wilJ have the company contact person from each appointment or interview, sign inthe appropriate place on his "Job Search Plan" fonn. lfthe company contact person refuses to sign,resident must obtain something with the company name and address printed on it as proof ofhisattendance at that location, Le.: business card, stationery, application, etc. Resident must turn in his "JobSearch Plan" fonn with accompanying signatures and/or documents, to his Case Manager prior toadditional job search activity approval.

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19) Once a resident gains employment, the resident may not begin work until an "Employment PlacementFonn" is completed and signed by the resident and his Case Manager/Supervisor telephonically verifiesall information on the form.

20) All residents must notify their employer of their parole/mandatory status, the nature of their instantoffense and their criminal history. During the employment verification telephone call, the CaseManager/Supervisor will ensur:e resident notified employer of this and if he did not, will be required bymandate from the Texas Department of Criminal Justice to notify the employer at this time. It is best ifthe resident has this conversation with the employer.

21) Residents are prohibited from "being absent from work unless they are ill or have scheduled days off.Residents absent from work due to illness will remain at the Reid Facility for the duration of the day,unless excused for a doctor's appointment.

22) Residents may not resign employment withoutpriol' approval from his assigned Case Manager andlorone of the Case Manager/Supervisor. Any changes in employment must have prior approval of hisassigned Case Manager/Supervisor. Any layoff or termination must be reported to his CaseManager/Supervisor immediately. Termination fTom employment due to employer's justifiable reasonsmay result in disciplinary action.

23.) Free bonding may be available to residents requiring bonding. Resident may obtain free bondinginformation from one of the Job Development Personnel. Additionally, prospective employers areeligible to receive a tax credit for hiring ex-offenders. Resident may obtain tax credit information fromthelr Case Manager/JoB Developer. "

24) Residents will only be allowed to work at day labor/pool or temporary employment agencies WITHTHE PERMISSION OF THEIR CASE MANAGER AND PAROLE OFFICER.

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25) When employment is terminated, the Reid Facility Programs Coordinator and the Parole Officer willdetennine the amount of time to be granted for the resident to secure new full-time employment.

26) No resident or group of residents is to be placed in a position of control or authority over otber residentsin the Reid Facility program. Therefore, this rule precludes any employment of one resident by anotherresident.

27) All residents must report to a bipartisan work supervisor, a person who has no vested interest in them.Therefore, this rule precludes any resident reporting directly to a relative or being self-employed.

Sign-out and Sign-in Procedures (revised 4~3-06)

28) Each resident's movement must be pre-approved on an activity sheet by his Case Manager and/or hisParole Officer. No resident will be permitted to leave the Reid Facility at any time without a preapproved activity sheet. For all movements into the community, each resident must return to thefacility with a signature on his activity sheet for each pre-approved location and/or a fonn of proofforbeing at the pre-approved location, ie:

I for banking and shopping - deposit/transaction/purchase receipt;2 for medical appointments - whatever paperwork is provided for services rendered, including the

medical disposition;3 for appointments with agencies: TRC, Project RJO, MHMRA - a business card, brochure with

agency name and address, etc.

29) Each resident will receive a Reid Facility Picture ID Badge upon his arrival to the Reid Facility 'and anassignment to a building of residence. A resident who is pre-approved to sign off the property willsign out on his sign-outlsign-in sheet in his assigned building and then go to the Front Gate area andwait for his transportation.

30) Any resident who chooses to leave the Reid Facility without pre-approval from the Reid staff orwithout following the sign-out procedure will be considered to have absconded and ill.!. arrest

. warrant will be requested,

31) Indiscriminate wandering in the community is prohibited. The Reid Facility staff must know eachresident's location at all times. It is a requirement of the Texas Department of Criminal Justice that theReid Facility staff be able to contact each resident who is in the community, whether at work or on anactivity pass, at all times. Periodic verifications will be made. If a resident can not be contacted at hisauthorized sign-out location, he will be considered to have absconded and ill! arrest warrant will berequested.

32) No resident is allowed in the Fiesta store on Mesa Road without a pre-approval sheet. All residentschanging buses are to remain in the transit bus stop and ill not to wander around the Fiestaparking lot.

33) Upon return to the Reid Facility from the community, each resident will do several things: a)immediately go to the Front Gate where he will sign-in on the Front Gate Pat Down Log with hisname, TDCJ number, date and actual time of arrival back to the Reid Facility. This requirement is theduty record of resident's actual return time, should a situation arise that is questionable regardingresident's actual return time to the property; b) tilen, surrender all packages, bags, parcels, briefcases,etc., to be searched for contraband; c) then empty all pockets, tum them inside out and surrender to apat down for contraband. (See section regarding contraband). ,

Uf','---------934)tJpon complet1lmof sign-in procedures inrule#j~o report immediately to hisassigned residence building where he will sign'-in, 'Surrender all packages, bags, parcels, briefcases, etc.to be searched for contraband. Each resident will again empty all pockets, turn them inside out andsurrender to a pat down for contraband. (See section regarding contraband).


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35) If a resident finds it necessary to make a change in location from his pre-approved location, he mustcall the Reid Facility at (713) 351-1561 prior to leaving the approved location, to request staffpermission to change locations. The staff authorized to approve a change in location are Management,Case Manager, and the "On Call Manager" onlv: The person granting this change in location mustnotify the Shift Supervisor telephonically immediately, then document in the duty logbook prior to theresident's pre-approved sign-in time. Exception: the duty staffwill document the "On Call Manager"telephone approval in the logbook,

36) A resident classified as a sex offender (SO) or a Super Intensive Supenrision Program (SIS?) may onlyhave approval for a change in location while off the property from his Parole Officer,

37) Resident leaving a pre-approved location without permission from Reid staff andlor his Parole Officerwill be classified as "AWOL" per mandate of the Texas Department of Criminal Justice,

38) While on pre-approved movements in the community, residents are prohibited from associating withpersons having a criminal record or frequenting places where illegal activities are conducted.

39) Residents must return directly to the Reid Facility from pre-approved movement locations.

40) Residents are to return to the Reid FaciJity no later than the pre-approved return time on their activityand control sheets, Ifresident sees he is not going to make it back to the Reid.Facility by the preapproved time, he must call his assigned parole officer or officers supervisor at (713) 650-8429 andrequest an extension of time, Parole officers are the only persons authorized to grant timeextensions. Extensions will 0111v be considel~ed in emergencv circumstances, The person granting theextension must notify the Shift Supervisor by faxing an extension approval to the facility, Thisextension will then be documented in the duty logbook.

41) A resident classified as sex offender (SO) or Super Intensive Supervision Program (SISP) may only begranted an extension from his Parole Officer,

42) If additional time is not granted, and resident does not return to the Reid Facility at the pre-approvedreturn time, the resident will be considered to have absconded and.!ill~ warrant will~requested. .

VI. Resident Controlled Movement (revised 10-9-06)

43) Residents are to wear their Reid Facility Picture Identification Badge at all times when on the ReidFacility property. This ID Badge is to be worn above the waist on the left-hand collar or attached tothe left, upper, front of resident's shirt. It is not to be worn at the waist, on sleev'es, hat, etc.

44) Residents who lose their badge must obtain a replacement through Control Center in Building #limmediately.

45) All residents must "rack up" for all counts and must remain at their assigned bed area until the ShiftSupervisor has announced the count is clear. No one is to be in the shower during count. Anyresident who fails to follow this procedure subjects himself to appropriate disciplinary action forinterfering with the taking of count. Residents that are identified as S.O. andlor S.1.S.P. will berequired to check in with their building monitor every hour beginning at 6am and continuing until lOpm,

46) The resident controlled movement system has been developed to limit the flow of residents in theI Une.-.-------,A"..,ctminisrrattan1%1ITI"i11gmTItlcJ.ing #"1, and 1h--ecase1V1anager's Office BUlldmg, BU1Ja-:-:m::-'g;-:#1t'2~an"'"'d;:l~to~------

stop residents from roaming the hallways. All residents must follow the controlled movement system.The following procedure should be followed in regard to residents receiving passes to Building #1andlor Building #2.


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Before being allowed to enter Building #1 or Building #2, the resident must go to the MonitorControl Station in his assigned building and state the staff member he wants to see and the reasonhe wants to see that staff member, this includes resident's assigned date and time to see his CaseMm~~ .

2 The building Monitor will call the staff member the resident wants to see and verify that the staffmember will see the resident and at what time;

3 The building Monitor will advise the resident of the time he will be authorized to see thatspecified staffmember only.

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47) When resident is advised by Reid staff that he is approved to release from the Reid Facility thefollowing procedures must be followed:1 Resident is to take the linen assigned to him upon entry and wash, dry and fold that linen for turn

in to staff;2 Resident is to pack his personal belongings for departure;3 Resident is to clean his sleeping area thoroughly;4 Resident is to pay any assessment that is due;5 Resident is to go to the medication room and retrieve any medication he has there;6 Resident is to make arrangements for transportation. The Reid Facility does not provide

transportation to release destination;7 Resident is to advise his assigned building Monitor he has completed the previous activities and he

is ready for release;8 Final release will be conducted in the Control Center located in Building 1. The Shift Supen1isor

will call for resident at the appropriate time.

VII. Visitor Policv and Procedures (revised 4-29-05)

48) All residents are encouraged to have visitors. During orientation, each resident is to complete avisitor's list. All potential visitors must be listed, even minors. The Case Manager, Parole Officer andthe Parole Officers Supen1isor must approve this list, before any person can visit a reside/tt aftheReid Facility. This includes visitors under the age of 16. The approved visitor's list must be in theresident's case file and in the visitation book or visiting will not be allowed. No visitation is allowedfor the first (7) seven calendar days from arrival date.

49) Visitors must enter the Reid Facility through the Oates Road entrance of the Administration Building.Adult visits the must present valid identification (not required if under the age of 16). Valid ID consistsof: Photo ID, Driver's License, Military ID, PassportlVisa, D.P~S. ID, and Resident Alien Card.

50) All visitors will be required to sign in providing their name, address and phone number, name ofresident to be visited, TDCJ # of resident to be visited, time in and time out. For visitors under the ageof 16, accompanying adult may sign them in.

51) Residents may have approved visitors only during the designated visitation dayslhours. Visiting isaLlowed on Saturday, Sunday and major holidays, i.e.: New Year's Day, Martin Luther King Day,Easter, Veterms Day,.Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and ChristmasDay between the hours of10:30 AM and 2:30 PM.

52) At anyone time, no mote than five (5) visitors are allowed to visit. The 5-visitors may be of anycombination equaling a total of 5. Should more than 5-visitors arrive who are on the visitation list forthe resident, these visitors must decide on which combination of 5 will visit first and share the timeallocated for visitation. The same person or persons, approved on the visitors list, will be allowed

rl visitation on each authorized visitation day/time. EXceptions will be made if visiting space is notUr---------a-v-a'7;il-:ab;-;l;-e-,";;T:;;-h'7"is-w-""ilJ'n-e-c-e-ss"""i-:"'ta7te-"-1;-'s7';it-s'b-e-;-in-'g"l"im-;;it-ed..-:-to-:-tw....o-.h-ou-r-s-.---------""---'~-~-=---------

53) Na visitor under the age of 16 will be allowed in the facility unescorted ·by a parent or guardian. Allchildren under the age of 16 must be escorted to the bathroom. No child is allowed to. be out of the

o Reid Community Facility Resident Handbook 12 11-17-06jm

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visitation room un escorted by a parent or guardian.

54) Inmates or former inmates of any prison, jail or other penal institution; whether discharged, paroled, oron probation may NOT visit Reid Facility residents without first identifying themselves and securingapproval of the Reid Facility Director prior to visitation day/time.

55) Special visiting privileges will be afforded to persons who are attorneys, Parole officers, clergy, andSocial Service Representatives and anyone who came an exceptional distance. A call should be madeto the Assistant Facility Director of Programs or the Assistant Facility Director of Security in advanceof the visit to assure there is a meeting room available for the visit.

56) Each resident is responsible for the behavior of his visitors. Resident and his visitors are to conductthemselves in a manner that is in accordance with all rules, regulations and guidelines of the ReidFacility and is not offensive to others.

57) Any visitor inappropriately dressed will be asked to leave the property and the visit will not beallowed. Appropriate attire for visitors is as follows:

58) Visitor must be fully clothed, including shirt and shoes;I Tqps must cover the upper torso from waist to collar bone2 No halter tops, tank tops, tube tops3 No see through fabrics4 No exposed midriff (stomach area);5 Length of all attire is to be to the knee or longer, not shorter. This includes, shorts, pants, slacks,

skirts and dresses;6 Articles of clothing with profanity, racial slurs or drug related signs, symbols, etc. are not

permitted. This includes hats, caps, shirts,slacks, and pants.

59) Radios and CD players are not permitted in the visitation room.

60) Visitors are not permitted to tour the facility. During visitation the resident and his visitors are toremain in the designated visitation area.

61) Reid Facility staff must protect the anonymity and privacy of each resident of the Reid Facility.Therefore, visitors may not bring still shot cameras, video taping devices or a movie camera onto theproperty. Visitors may not take pictures, videos or movies of the Reid property. If the visitor is caughtdoing so, the film will be confiscated and destroyed and the visitoi' bannad from the property,

62) It is a felony to bring weapons, explosives, narcotics, dangerous drugs or alcoholic beverages·int%ntothe Reid Facility property. These items are not to be left in a vehicle on the Reid Facility property.

63) The Reid Facility endeavors to be a drug-free environment. We reserve the right to inspect any article,. purse, or bag, brought to the facility by a visitor. Any refusal wiIJ result in a potential visitor being

denied permission to enter the property or termination of a visit in progress and visitor escorted off theproperty.

64) Any visitor believed to be under the influence of alcohol, drugs or narcotics will be asked to leave the·pJ:operty, will be removed from the resident's ~isitor's list and will not be allowed to return.

65) Any visitor found to be delivering contraband or drugs will be arrested and charges will be filed.

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Facility by a visitor. This includes food and drink items. -

67) Vi~itors are not permitted to take from the facility any item not approved by Reid Facility staff.


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68) Physical contact between the resident and a visitor must not exceed an embrace and kiss upon arrivaland the same upon completion of the visit. The only display of affection (physical contact) allowedbetween residents and visitors is they may hold hands, Visitors are to conduct themselves in a mannerthat is not offensive to others,

69) There are vending machines in the visitation area for the use of resident and his visitors.

70)' At the conclusion of the visit, the Shift Supervisor will be notified. The resident will remain seated inthe visitation area while the visitation monitor escorts visitors out of the visitation area to theirvehicles. Once the visitor is off the property, the resident will be asked to remove all articles from hispockets, turn all his pockets inside out and submit to a pat down. Upon completion of the search andpat down the resident will be sent to his assigned building.

71) Staff of the Reid Facility reserve the right to refuse any visitor deemed inappropriate, Violation of anyvisitation policy may be grounds for termination of the visit, denial of a visit andlor entrance to theReid Facility. Thi~ may also result in the removal of the individual from the resident's visitors list.

VIII. Assessments/Savings (revised 5~25-05)

72) All residents of the Reid Facility who are employed, receive retirement, social security benefits orother forms of income, will be required to pay a 25% assessment, pursuant to Title] 8:4082. Thispolicy is mandated by the Federal Legislature and enforced by the Texas Department of CriminalJustice. (Exception: TC Probation cases), The assessment owed is 25% ofthe gross amount ofpay,rounded to the nearest dollar amount, I.e., when the 25% calculation comes to $150.49, the cents aredropped and the assessment is = $150.00; when the 25% calculation comes to $150.51 cents, .the centsare dropped and the assessment is = $151.00. If there is a question on the amount due, the residentshould call his Case Manager/ Supervisor or the Administrative Assistant, stating his gross income.The appropriate 25% assessment will be calculated for resident. All residents who are employed,receive retirement, social security benefits or other forms of income, shall be assessed 33.3% of hisgross income to be placed into a savings account established by the Reid Facility. '

73) Assessment and savings payments are due within 48 hours of the receipt of each paycheck and is to bepaid in the form of a money order, only. Cash and pel'sonal checks will not be accepted. Theresident is to staple his pay stub to his money order (a resident paying assessment/savings on socialsecurity benefits is to staple his money order to his social security benefits letter or stub) and placeboth in the assessment "drop box"'located in the east wall of the Administration BuiJding/Bui1ding 1.

74) Assessment/savings payments will not be accepted without a check stub that shows the gross amountof pay and all the deductions taken out. Failure to submit both a money order and pay stub together,within 48 hours of payday will result in shut down pending notification of resident's Parole Officer orother disciplinary action up to and including transfer from the Reid Facility to a secure facility.

75) Each resident who is employed, receives retirement income, social security benefits or any other formof income is required to place a percentage as determined by the Texas Department of CriminalJustice of his gross income into a savings account at The Reid Facility, within 48 hours ofreceipt of eachpaycheck. The percentage is rounded down the same as the assessment statement in rule # 73. Nonpayment and partial payment are subject to B disciplinary report and sanc.tions. If funds are owedby an offender for past arrears or partial payment at the time of his exit from the facility, any and allfunds owed my be deducted from the offenders savings account upo~ approval of the ParoleDivision's Regional Director or designee. Residents may only be exempted from paying the 25%assessment and or the 33.3% savings upon approval of the TDCJ Parole Division's Regional Director ordeSIgnee. Requests f~r such an exemption will be initiatedtlTI'ough the resident.'s Case Manager, t:1'ii'm:rgl'i:------the residents Parole Officer, and sent through the Parole Division's management protocol, who will submitthe request to the Regional Director or designee. Such requests may be considered and granted if it isdetennined and documented that payffient of said assessment would place an undue financial hardship on

[J Reid Community Facility Resident Handbook 14 11-17-06jm

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the resident or immediate family. TDCJ, upon review of the information submitted, will notify the ReidFacility in writing of the results of the review and the resident's status relevant to payment of theassessment. Resident must pay assessments until this written approval

Drug and Alcohol Usage

77) The use or possession of alcoholic beverages, illegal drugs or paraphernalia at anytime is prohibitedand will result in removal from the program.

78) The use of inhalers and consumption of poppy seeds may cause a positive urinalysis test. Residentsare advised to not consume poppy seeds and to declare prescription inhaler to Reid Facility staff.

79) Residents of the Reid Facility will be tested as follows:1 Upon arrival, each new resident will be required to submit to urinalysis (UA) drug testing and

breathalyzer (BA) alcohol testing.oAll residents are subject to random UAIBA testing while a resident of the Reid Facility.oAny resident who is suspected of use will be required to submit to VA and/or BA testing.

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80) Only personnel who have been trained in methods of collection,chain of custody, documentation andtransportation of urine samples and the use of Alcohol Alert Meter will be authorized to do the testing.

81) Staff may request urine and/or a breath test from a resident any time they suspect the possible use ofany type of drugs or alcohol.

82) \Vhenever a resident fails to report to submit to a urine test or whenever a resident fails to produce anadequate urine speCimen within two hours of the request, a disciplinary report will be written anddisciplinary action taken, up to and including transfer to a secure facility. During the two hour period,resident must remain in full view of Reid Facility staff and may consume a minimum amount of water.The Reid Facilitl' has zero tolerance for the possession or use ofillegal drugs bl' residents.

83) Breathalyzers will be given to residents on a random basis. Any reading of .01 or greater will be abasis for a re-test in 15 minutes. Resident will be required to remain in full view of Reid Facility staffduring this I5-minute time frame. Should subsequent testes) read .01 or greater a disciplinary reportwill be written and resident will be shut down pending investigation and hearing of the disciplinaryreport. Sanctions may include resident being transferred to a secure facility. The Reid Facility haszero tolerance (or the possession or use ofalcohol b" residents,

84) Medications or pharmaceuticals that contain alcohol must be by prescription only and declared to theReid Facility staff. Breath fresheners, mouthwashes, toothpaste, etc., that contain alcohol areprohibited. Non-Alcoholic Beer also contains alcohol and will result in a positive Breathalyzer.

85) All bars, clubs, or establishments, which do over 50% of their business through the sale and/orconsumption of alcoholic beverages, are off limits to residents.

X. Medical! Medication (revised 11/10/2003)

86) Each resident is responsible for his own individual medical, dental and mental health care needs. Whenmedical insurance coverage is not available and/or affordable, a resident may be referred to the HarrisCounty Hospital District to apply for a gold card to cover these services at little or rio charge.

87) No medical sendces will be rendered at a eMt to the Texas.D.epaItm.ent..o£..CrJm.inal-Ju.sti.ce-or-tG _Cornell Companies', Inc. Reid Community Residential Facility.

88) In emergency situations that are life threatening, the Reid Facility staff will call 911 and the residentwill be immediately referred to either Lyndon B. Johnson or Ben Taub Hospital. The cost of this


transport will be the responsibility of the resident.

89) All non-emergencies, clinic visits, and medical appointments are to be arranged through resident'sassigned Case Manager/Supervisor.

90) Residents in the Special Needs program are to arrange all medical and other appointments throughtheir Case· Manager/Supervisor.

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92) Residents are required to present all medications and phannaceuticals to the Front Gate Monitor uponentry into the program. Upon return to the Reid Facility with any medication and/or pharmaceuticals,resident is required to give those medications and/or phannaceuticals to the Front Gate Monitor. TheMedical Teclmician will hand carry the medication from the Front Gate to Building 6 where quantityof receipt will be documented and resident will be allowed access to that medication according to theprescription guideline, during medication call. If a resident has a prescription that may be kept on hisperson, a physician's order must be submitted to the Med Tech, approving it. Medications andpharmaceuticals that are deemed appropriate to "Keep On Person," will be marked as "KOP" by theMed Tech (this will include the date and the staff signature) and released to the resident to "keep on hisperson." All other medications will be kept in the Reid Facility Med Room located in Building #6.

Although medication call times may vary, the standard schedule will be as follows:. Monday through Sunday

5:30 AM until 7:00 AM10:30 AM until 12 noon5:00 PM until 7:00 PM

9 J) The Reid Facility van will provide transportation only to those residents who are deemed inappropriateto ride on the metro bus system or authorized by their Case Manager/Supevisor to be transported onthe Reid Facility van.

93) After hours medical treatment will be handled as follows:o Non-medical illnesses will be required to wait until regular business hours.o Non emergency illnesses may be considered: Toothaches, Nausea, Stomach Aches, Headaches,

Vomitingo Regular business hours are considered Monday through Friday 7:00 AM - 7:00 PM.o After business hours are considered Monday through Thursday 7:00 PM - 7:00 AM and Friday

7:00 PM through Monday 7:00 AM.

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The Reid Facility will arrange medical transportation after hours for medical emergencies only.Transportation provided for emergencies will be either the Reid Facility van or Emergency MedicalServices. Staff will make the decision on a case-by-case basis.

94) The Reid Facility prohibits the use of residents for medical, pharmaceutical, or cosmetic experiments.This policy does not preclude individual treatment of a resident based on his need for a specificmedical procedure that is not generally available. The Reid Facility Director and the Parole Officermust pre-approve specific medical procedures.

96) Residents are not pennitted to use;office phones without the express permission of a staff member.

XI. Telephone Usage (revised 6/21/04)

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LJ95) Except for emergencies, the Reid Facility staff will not take personal messages. Employment related

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97) Public pay telephones have been provided for residents to make all personal telephone calls.

D Reid Community Facility Resident Handbook 16 11-17-06 jm

~-I XII. FaciIitv ConductJ

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98) Ifit is nol stated that you CAN DO IT or that you CAN HAVE IT, then ASSUME YOU CANNOTDO IT or YOU CANNOT HAVE IT until you speak with a Reid staff member to clarify,

99) All residents are permitted in their assigned dormitory only. No room-to-room visits, No enteringanother resident's room or housing building for any reason.

1OO)Tape players, CD players, must be "Walkman" type and must be used with headphones only. Noexternal speakers are to be used in or on the Reid Facility property at any time. Although tapel CDplayers may be kept on person, resident is to turn off this device when in a meeting, conference, casemanagement session, in the cafeteria or during any conversation with an;y TDCJ or Reid staff member.If resident abuses this rule, the device will be confiscated and destroyed.

10 I)Alarm clocks must be electric, battery operated or wind up. Electric, electronic or battery operatedequipment or devices that are prohibited from the Reid Facility property, Le., clock radio, personal'television, typewriter, personal computer, laptop computer, pager, cell phone, game boy, etc. This isnot an inclusive list. If it is not listed here, do not assume you can have it. The prohibited list is

~ anything other than the items listed as acceptable in rules # I01, #102, #106, and #] 07.

102)No resident is allowed to just stand around the compound Monday through Friday between the hoursof 8:00 AM and 5:00 PM. Ifresident does not sign off the property, is not in a requiredprogramming class, and is not in sick call, resident is to report to the Shift Supervisor for a workassignment. All residents on the property will be either in bed - with signed staff approval, or on awork detail, Le., in the kitchen, in maintenance or in their assigned building doing OJ, clean-up inthe common areas.

J03)Residents of the Reid Facility are not allowed to apply for or receive food stamp allowances. It is afelony offense (because it consists of acts of fraud and falsification of documents to a governmentalagency) for any resident of the Reid Facility to apply for andlor receive food stamps. In addition, anyresident who chooses to continue this practice stands the risk of parole violation and a new case. Anyresident of the Reid Facility suspected of this act of criminal activity will. be reported immediately.

I04)Residents may have a small batteIJ' operated boole/clipMon lamp to read by.

105)Residents may have a small battei'l' operated persona! clip-on fan attached to their bunk.

I06)Except for employment, residents must return to the Reid Facility by 6:00 PM Monday through Fridayand by 8:00 PM on Saturday and Sunday and residents may not leave the Reid Facility before 6:00 AMeach morning. The Reid Facility Assistant Facility Director of Programs may make specific exceptionsin compelling situation$, Exception: Sex Offender or SISP classified residents. Only their ParoleOfficer may approve their sign-out/in times,

'107)Displays of affection (physical contact) between residents will not be allowed, There is an 18" rule:]8 inches is to be maintained between all residents at all times.

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I08)Each resident must be fully clothed in any and all area's other then his room and the shower room,Sleeping attire - pajamas and robes - is not considered appropriate attire,

'I,f.- ~:_::__=__-~-"--_:_::____:-----___:----, -i 109)The Reid Facility does not assume responsibility for possessions owned by residents. All personal

items kept at the Reid Facility will be at the resident's own risk. This includes money. It is the policyof the Reid Facility that a resident is not to keep more than $60.00 on his person (this includes in hislocker, room, in his possession, etc). ' ,


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ii.Residents with medication documentation and staff approval will be allowed to maketheir bed and then lay back down on top of their made bed. No sleeping in any areaexcGpt on resident's bed.

iii. All residents are required to attend all assigned group meetings, classes, and casemanagement sessions as directed in their Needs Assessment fonnulated between themand their Case Manager. .

. i. All residents are to be out of bed no later than 7:00 AM Monday through Friday and by9:00 AM on Saturday, Sunday and holidays. Exception: residents who have worked pastmidnight will be allowed 9 hours from their sign-in time - to remain in bed, and then theytoo must arise.

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lights out at 2300 hourslights out at 0I00 hours

J lO)Lights out and rack up times will be enforced:o Sunday through Thursday rack up at 2200 hourso Friday, Saturday night rack up at 2400 hours

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iv. Residents are /lot allowed to enter into any type of contract without the approval of theReid Facility Director and/or their Parole Officer.

v.Resident's are not allowed to enter into any exchange, borrowing, lending, giving, and/orreceiving of belongings, possessions, property or money with another resident of the ReidFacility, staff member of the Reid Facility or its vendors. Resident's are not allowed toenter into any non-program specific contract or agreement with another resident of theReid Facility, staff member of the Reid Facility or its vendors.

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vi. TV shows will be voted upon. No changing TV channels until program is over and/orall TV watchers vote for. a change. TV volume must be as low as is reasonable at alltimes. No yelling, shouting or profanity in the dayrooms or any area of the Reid Facilityat anytime.

vii. No feet on tables and/or chairs. No sitting on tables. No slamming the doors. There isto be no reserving of chairs in the day rooms. Staff will· confiscate all Resident PictureID badges found on chairs.

viii. Behavior which leads staff to believe that a resident may be harmful to himself orothers or is detrimental to the overall well being of the Reid Facility program, may resultin loss of privileges or transfer to a secure facility,

. 111 )Reid staff will not allow any resident to assume any staffperson's assignment for any reason, Noresident will be allowed special privileges or favors by staff for information pertaining to activities ofother resident. No resident will have access to confidential information about other residents. Residentmay volunteer to serve as academic or vocational tutors for other residents, provided that both

residents agree that instructors supervise such tutorial program.

XIII. Safety (Fire and Electrical)

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j1l2)The Reid Facility provides bedding that is flame retardant and/or fire resistant. These items may not

lr---------be-sl:lMt-it-tHoo.;-mattress, ]3H-lew;-aoo-sJ3f8a4-Resi€ent-s-ar.e-a:Hewecl-te-0r.ing-t:he-fell~1'lgi3~r-seRa~'-------,J linens: towels, wash cloths/net sponges, blankets, sheets, and pillowcases. The bath towel may not be

a beach towel. The bed sheets must be twin size, in any color or design. The blanket must be twin sizeand may be in gray, navy, beige, or white only.

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Reid Community Facility Resident Handbook 18 11-17-06 jm II--~ -- -~~------ --- ------------~-~. II

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113)The following items are cnnsidered fire/safet" concerns and are prohibited from the premises of theReid Facility: stingers, hot plateslburners, coffee pots, blenders, food processors, extension cords,multiple receptacle devices, aerosol cans, plastic hangers, paper or foam on hangers, plastic or paperbags, cardboard or corrugated boxes, plastic storage containers, hazardous materials and products thatstate "flammable" in the labeling.

114)Residents may have food and beverages as per the guidelines set in the section. on resident property.

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115)Smoking is permitted only in the desi!!nated smoking area. NO smoking permitted anywhere inside ofany building. Violators will receive disciplinary action up to and including return to custody.

I l6)Fire drills are held on a regular basis in order to insure your safety. All residents are to evacuate thebuilding quickly and orderly.

XIV. Sanitation

117)TDCJ Administrative Directive PH/AD 5.2.13 mandates that each resident assigned at the ReidFacility must perfonn work assignments. A contract facility can utilize a resident to perfoI111 generalmaintenance, repair or construction on Reid Facility property without monetary compensation duringthe period of residency. These work assignments include Food Service, Maintenance, common areasof all buildings, common areas on all the grounds, etc. Each resident will be given a work assignmentat orientation. That work assignment is the pennanent work assignment while a resident of the ReidFacility and must be completed on a daily basis during the orientation phase. Once orientation phase iscompleted, each day the resident is on the property and not in class or in sick call; the resident is toreport to the Shift Supervisor to work in his permanent work detail.

. .118)Each resident is to make his bed immediately upon getting out of bed, 'but no later than 7:00 AM.

(Exception is late night workers - see rule # 112). The bed making criteria is:o Sheets and blanket/spread are to be tucked.in tightly all the way around, the corners are to be 45

degree folds as in hospital bed corner folds. At the top of the bed the top sheet and blanket are tobe folded back over the bed 12 inches. .

o Pillow is to be placed on top of the sheet and blanket 12-inch fold back over the bed. Variationsfrom the above may result in a disciplinary report and/or loss of privileges.

J19)AlJ residents of the Reid Facility are responsible for the common areas. Each resident is responsiblefot picking up/cleaning up after himself. Discard trash properly: food tray, eating utensils, and otheritems no longer desired. Cigarette butts are to be disposed of in the proper receptacles, they are neverto be tossed on the ground. Each resident is to clean the sink and the mirror after brushing his teethand/or hair. Remember: ifyou mess it up, clean it up.

120)Each resident will be assigned a bed and one (J) stand up locker or footlocker. No.resident is to useunassigned closet space or drawers. No resident is to change beds without the approval of the ShiftSupervisor. If the Shift Supervisor authorizes a bed change, the resident is to change belongings to thenewly assigned stand up locker or footl.ocker.

121 )Each resident will be issued a combination lock. If locks are not available or resident wishes topurchase his own lock, he may do so. The lock combination or extra key must be submitted to thesecurity staff prior to placing the lock on resident's locker. Security staff must have access to resident

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[J'122)Each resident is required to keep his sleeping area and belongings in good order. Personal belongings

are to be in resident's assigned locker and: not left on floor, not left on bed, not left under bed, not left


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around bed, or any other imaginable space, Shoes may be neatly placed under resident's bed.Excessive items and/or items left in other imaginable spaces will be considered "nuisance contraband,"will be confiscated and may be destroyed.

123)Clean up times and schedules must be complied with. If time switches are made between residents forreasons of work or pass, the resident originally scheduled to do cleanup will be held responsible in theevent cleanup is not done, no exceptions.

I 24)Each resident must maintain daily hygiene, He is reguired to take a shower at least once a day, to shavedaily, and have neatly trimmed hair. If resident has a beard it mus't be shaped and trimmed at all times.No soap is to be left in the shower or sink. The showers will be closed between the hours of 9am 4pm, Monday - Friday.

125)Washing machine and dryer usage is free to all residents. Each resident is to check at the monitorstation in their assigned building for the scheduled times these machines may be used by each assignedbuilding. Resident is allowed to use these machines during his building assignment times only.

l26)Each resident is responsible for the weekly laundering of his issued linens, personal linens, andpersonal wearing apparel. Indigent residents will be issued laundry detergent to do their washing.

l27)When determined necessary, the Reid Facility provides for the thorough cleaning and/or disinfectingof resident's personal clothing before being stored or before allowing the: resident to keep and wearpersonal clothing.

128)Laundry detergent may be in liquid, powder or power tablet fonn. Bleach is to be in powder formonly. Fabric Softener is to be in sheet form only. Starch may not be in aerosol spray form, if starchis purchased in concentrate and watered down, the mixture container must be properly marked/labeled,

129)Residents are not permitted to tack, tape, nail or by any other means attach anything to any wall, closetspace, or drawer,

J30)No resident is to add to, take from, or rearrange any furniture. There will be no repainting of anyfurniture or walls unless directed by Reid Facility staff to do so.

131 )Residents are not allowed to decorate their living and sleeping quarters with personal possessions.

132)Residents are not allowed to possess sexually oriented, pornographic, gang related, drug or alcoholrelated materials, including, but not limited to clothing articles, magazines, pictures, signs or symbols,If found in resident's possession or among his belongs, these prohibited items will be confiscated anddestroyed. .

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r'j 136)Resident's shirts, whether button down or pullover, must haye sleeves. Button down shirts must be\ f--'-------.!---,-.,.-.,.-,--:7...:...-,-""'-c-:-__-;--~__;'r'_:_::::_:__=____:::_::_:_r= :_'":::;__;__:_;;___,_---------------LJ comPlleteNlY buttonhed. Shh~rtbs ~ust cover the upper torso from waist to collar bone.

osee t raug La ncs;2 No holes, tears in fabric that expose skin;3 No exposed midriff (stomach area).

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133)Resident must be fully clothed, including shirt, shoes, and socks upon leaving his room. Fully clothedin every conceivable area outside his room, this includes recreational activities and weightlifting.

134)Resident must be in underwear and wrapped in towel when going to or leaving from the shower area.

135)No bare feet outside of resident's room. Regular work or dress shoes must have flat heels.

x XV. ,Resident Dress Code

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137)Length of all resident's attire is to be to be knee or longer, not shorter;1 This includes, shorts, pants and slacks;2 No sagging pants/shorts;3 No pants/shorts hanging below the butt;4 No shorts, pants, or slacks to be worn below the waist;5 No underwear showing above shorts, pants, or slacks;6 No holes, tears in fabric that expose skin.

138)Articles of clothing • This includes hats, caps, shirts, slacks, and pants - are prohibited fro rncontaining the following:

1 profanity;2 sexually related sayings, pictures, or slogans;3 racial slurs;4 drug or alcohol advertisements, slogans or paraphernalia;5 gang related signs, symbols, etc., or6 othen.vise inappropriate dress.

139)Caps must be worn with the bill in the front.1 No bandanas to be worn outside of work.2 No wave cap to be worn out of resident's room.3 No hairnets to be worn outside the kitchen.

J40) No female attire:1 No makeup;

.2 No heels on shoes;3 No earrings of any type in the earlobes;4 No body jewelry, I.e.: no nose rings/studs; no forehead jewelry; no eyebrow rings/studs; no

belly button rings/studs.

XVI. . Restricted Areas (revised 11/10/2003)

141) Any room, area, or building resident does not live in.

142) Building #1 - Administration, Building #2 - Case Manager's Offices, unless resident has followedthe Resident Controlled Movement procedure listed in Section VI.

143) Maintenance department area unless resident is there on a work assignment.

J44) All grass areaS between buildings #I, #2 and #6 are restricted at all times.

J45) Roped Barrier around Building #5.

146) Telephones located between Buildings #4 and #5.

XVII. Driving Authorization

147) Residents are not penn.ittetl to operate any type of motorized vehicle without written approval fromthe resident's Parole Officer, Reid Facility Case Manager and the Reid Facility Assistant Facility

n~------~W~~~~~I ''148) The use of privately owned vehicles or business vehicles by residents may be granted if driving is

necessary in the resident's employment, ifresident chooses not to use public transportation, providedit is not a violation of resident's conditions of Parole. .


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149) The following procedures must be followed for a resident to use his personal vehicle.1 Upon approval of the Assistant Facility Director of Security, a resident may operate a motorvehicle provided he shows proof of the fall owing:a. Valid Texas Driver's License;b. Vehicle insurance;c. Vehicle licensing and registration.

2 If the vehicle to be used is the property of another person or company, the resident must have asigned authorization for use of the vehicle, proof of insurance, vehicle licensing and registrari on.

3 The resident's Case Manager will verify all required information and maintain in the resident's filecopies of these documents, along with the license number and a description of the vehicle.

4 A list of resident license numbers and description of the vehicle will also be kept in the ControlRoom.

5 Resident will relinquish vehicle keys to facility staff immediately upon return to facility.6 Residents are prohibited from loaning vehicles to other residents, friends, staff or employees.7 Residents assigned to the Sex Offender or Special Needs Program must receive treatment team

approval before operating a vehicle. .

150) Residents must report any and all traffic violations to the Reid Facility Assistant Facility Director ofSecurity and Case Manager in writing on the day the violation occurs,

151 )Upon approval of driving privileges, resident will be allowed to park his personal vehicle in the"designatedparking area", immediately adjacent to the Reid Facility Front Gate, Residents are notpermitted to park their personal vehicles off the property, i.e., on the shoulder of Oates Road, in theparking lot area belonging to the Cafe located on the corner of Beaumont Highway and Oates Road.

XVIII. One'- Way and/or Two ~ 'Nay Communication Devices

152) Residents are not pennitted to own or operate any type of one~way or two-way communicationdevice.

153) One-way or two-way communication devices are not allowed on the Reid Facility property. Failureto abide by this rule will result in the device being confiscated, device being destroyed and adisciplinary report being written. Sanctions may include Joss of passes, reduction in program phase,retarding of release date and/or removal from the Reid FaciIityprogram.

"1 XVIX. Passes (revised 4-3-06)LJ

154) Pass eligibility and terms of a pass will be contingent on resident's classification and Parole Officerapproval.

155) A twelve (12) hour pass is to be taken between the hours of 8:00 AM and 8:00 PM, on Saturday,Sunday, or a declared holiday.

156) Passes over twelve (12) hours may be taken during the time frame of 6PM Friday and 8 PM Sunday,for the approved number of hours of the pass.

157) Special Needs residents who are unemployable may qualify for twelve (12) hour and twenty-four (24)hour passes provided the resident is: .

Ia. Compliant with medication requirements and medical appointm.ents; ,

11---:------.::-t~~~;:;_;';;:;:;~~~~;:;;:;;_:___;;rr~;_;:;r_;;_~:;;:;7';:;';:;;r.:;;';:;,;:=~==_::;=_:::===_---:.--U b. Current on payment of assessments all SOCIal secunty and retIrement benefIts are consJderedincome and assessments must be paid.

[J Reid Community Facmty Resident 'Handbook 22 11~17-06jm

1158) All pre-approvals for leisure time passes over six (6) hours must be submitted on a pass form and

require the signature of the resident, the assigned Case Manager/Supervisor, the resident's ParoleOfficer and the Parole Supervisor.

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159) To receive passes, resident must' be program compliant:c. Attendance of every assigned meeting must be current;d. Assessment payments and savings deposits must be current;e. Taking all medication as prescribed;f. Resident must not be on restriction or have any pending disciplinary reports.

1. Not all residents are eligible for passes. Instant offense, criminal history and ParoleOfficer approval will determine pass eligibility.

ii. Procedure for submitting a pass request:Pass request form must be completed with name of person resident is requesting to visit, theperson's residence address, person's residence telephone number and day time telephone numberNote: resident must provide the telephone number of the land line phone at the residence to bevisited, cell phone does not meet this requirement;

2 Resident must submit pass request to assigned Case Manager no later than 6 PM, on Monday,two weeksprior to requestedpass dates;

3 The Texas Department of Criminal Justice - Parole Division requires that pass information beverified and the assigned Case Manger must make telephone contact with the person to be visitedto verify that the person to be visited gives pern1ission for resident to visit at their residenceaddress on the dates and for the times resident requests to be there (if resident is a sex offender, itmust also be verified that no one sevel1teen (17) years of age or younger will be present at theaddress during thedate/time of the pass request);

4 Once assigned Case Manager has verified all the pass information; the pass will be forwarded toCase Manager's Supervisor for review;

5 Once pass has been reviewed by the Case Manager and Case Manager Supervisor pass will besubmitted to resident's assigned Parole Officer for review. The Parole Officer will then forwardthe pass to the Parole Supervisor for approval.

160) It is the responsibility of each resident to contact the Reid Facility staff at (713) 351-1561 upon hisinitial arrival at his pass site location, periodically throughout the passtime - every (12) hours and atthe end of the pass, prior to leaving his pass site to return to the Reid Facility, to declare that he isenroute back to the Reid Facility.

161) Residents on pass must remain at their pre-approved pass site location the entire time. Resident isnot allowed to leave the pass site to go to the store or anywhere else.

162) In the event of any emergency, resident is to call Reid Facility staff at (713) 351 -1561 and speak tothe Shift Supervisor on duty. The Shift supervisor will call the "On -Call Manager" and relayresident's emergency. Shift Supervisor will follow the direction given by the "On-Call Manager."

163) Throughout the duration of a pass, the Reid Facility staff will conduct random telephone verifications.Resident must be able to be reached at all times. A busy signal will be considered a No ContactResponse.

RESIDENTS MAY RECEIVE OVERNIGHT PASSES WITH THE APPROVAL OF THEPAROLE DIVISION REGIONAL DIRECTOR, OR DESIGNEE.

Search / Seizure / Mail (revised 6-21~04)

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C!I--------.1'7-64",",,)-'R"e-'i'dTP"-a-c1'T'h'7'ty":'-stc-"a7'iff"-a-re-au-'t;T:h-'o-'ri'=z'=ed"T7:to=-s:-'e::-::a-=rc::i:h=-a=n-:-::y:-:r=e-=si:-:idi:e::':nt;:"",-=re:-'sTidJ.e=n:"iit'Ls -p-::-er=s-::-0=-na:"ij1"b-=e'1o-n-g'in-g-s-,-r-es-'i-'d-en-t;-;"'-s------vehicle, or resident's room at any.time. If any resident is in possession of illegal drugs or stol enproperty, the local law enforcement authority shall be contacted and requested to arrest the offenderfor the criminal offense, If any resident is in possession of alcoholic beverages, these items will be

o Reid Community Facility Resident Handbook 23 . 11-17-06 jm

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confiscated, and held as evidence to be used during a disciplinary hearing.

165) Reid Facility staff must have access to all combination and key locks used to secure resident'spersonal belongings prior to them being used. Inaccessible locks will be cut off to gain access.

] 66) Random shakedowns will be conducted on living areas and/or vehicles. Residents may be locked outof the housing units or prohibited from the "designated parking lot" while these searches areconducted.

167) All residents entering through the Reid Facility Front Gate will be searched - pockets are to beemptied and turned inside out, all personal belongings will be searched - bags are to be emptied outcompletely to do this search adequately.

168) All residents entering their assigned donn building are subject to be searched - pockets are to beemptied and turned inside out, all personal belongings will be searched - bags are to be emptied outcompletely to do this search adequately.

] 69) Any resident found in an unauthorized area, in a building without authorization or loitering in thecompound suspiciously will be searched - pockets-are to be emptied and turned inside out, hispersonal belongings will be searched - bags are to be emptied outcompJetely to do this searchadequately.

170) Reid Facility staff has an obligation not to accept resident's correspondence when contraband issuspected, or to receive unauthorized correspondence. Constructive correspondence is encouragedbetween residents and their family, friends, andlor other associates. Residents may correspond withany person and in any language with no limitation on number or volume of letters.

171) There are some circumstances when a resident may be required to open his mail in the presence of astaff member. All packages will be opened and inspected for contraband by resident in the presenceof staff, when signing for mail.

172) Upon release from the Reid Facility each resident should go directly to the U.S. Postal OfficeDowntown and file a change of address card, All mail received after the date of resident's release willbe automatically returned to sender.

173) Normal days and hours for the distribution of resident mail are Monday through Friday from 4 :30 PMuntil 10:00 PM. Resident mail is distributed in each building area, Packages delivered to residentsare to be picked up from the Control. Center, in Building #1. Resident must provide Reid Facilitypicture ID Badge to receive mail. Resident must sign, acknowledging receipt, of all mail distributedto him.

111. The Reid Facility will accept mail from the PostOffice addressed to residents,as their name appears on the facility roster only. Should resident's roster name be an"alias" and mail will be coming under resident's legallbirth name, resident mustsubmit a written statement to his assi'gned Case Manager stating this and provideproof of his legallbirth name,

174) Residents identified as indigent shall be provided stamps, envelopes, paper and pens for legalcorrespondence. -

'-1 XXI. Contraband (rev. 4-26-06)LJf-·_--:.==~~==~:::::::::::==::::=::=::::=::::=-----------------:--------

175) The following items are considered contraband and are prohibited on the premises of Reid Facilityor in the vehicles of residents of the Reid Facility. Residents are Prohibited -from having any of thefollowing items:


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a. Pictures, drawings, magazines, or posters that are of a sexual nature, alcohol or drug related,gang related or weapon related,

b. Weapons, such as fireanns, knives of any type, brass knuckles, or any homemade device thatcould be used as a weapon.

c. Prescription drugs that are not tagged keep-an-person or not prescribed for resident.d. Alcohol, narcotics, illegal drugs, or any drug paraphernalia.e. Any type of tattooing paraphernalia or equipment used for self-mutilation. *' IJ.. ,[i t \7j Televisions, cameras, video equipment, clock radio, cassette or CD player that is larger tha~ p.. l .

"walkman," coffee makers, stingers, typewriters, electric fans, DVD players, electronic gamesor any size or shape computer equipment.

g. One or two-way communication devices such as pagers, mobile phone, or cellular phones.h. Recording devices of any size, shape or kind, This includes tape/CDIVCR recorders.L Any item which, in the judgment of the facility personnel unreasonably hinders the safety,

security or effective operation of the Reid Facility.j. Tools of any nature. Reid Facility staff will not assume responsibility and there is not a

suitable place at the Reid Facility to store such items.k. Earrings (all types, sizes, and shapes, colors, etc.) all body piercing jewelry (nose rings, belly

button rings, eyebrow rings, tongue rings, etc.) and all fonns of female attire, strictlyprohibited.

L Gambling devices and paraphernalia. Gambling is prohibited and will be grounds fordisciplinalJI action.

8 Drug dogs will be brought through the Reid Facility on a random basis.

176) Possession of Contraband is a violation of the Reid Facility rules. Contraband is defined as any itemor thing that:

1 Is not issued to a resident by staff.Z Is not accepted for resident through Control Center.3 Is an item that belongs to any other resident, stolen items.4 Is changed from its original condition, if the change jeopardizes the Reid Facility's safety or

security or the safety and security of both residents and staff.S Is in resident's possession, in excess of the amount(s) authorized, or stored in ari unauthorized

manner.6 Is used to violate Reid Facility rules.

XXII. Resident's PersonaIPropertv (revised 11-17-06)

177) Residents will be allowed to maintain in their possession a reasonable amount of personally ownedproperty. This permits residents to preserve a ~.oJ.P-~§.Q11§.:ti~eEtity consistent with facility safetyand security requirements. Each resident will:

• Be advised of personal property items, which may be retained in 'his possession;• Be provided with a written, itemized receipt for all personal property retained in storage. A copy of

this listing will be retained in storage room and in the resident's file;• Any property obtained after resident's intake process, purchases made while in residency, must be

accounted for on Resident's personal property record;• The Reid Facility is not responsibility for replacement of any resident personal property item lost or~~ " '

• All resident backpacks/caring cases/portfolios must be clear/plastic and or see through.

,r~'II!.-...._-----'l1-9-8-)-flers(:mft11'roperty-ptmSessed-b)1-a-residenhtihetime of his aJ I j val~tty-wrn-be'~_ J inventoried during the receiving process. Items that a resident may have are:

i lLJ Reid Community Facility Resident Handbook 25 11~17-06jm

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Shirts 8Dress Shoes 2 PaiSuits 2Ties 2Ring ICaps/Hats/Due Rags (combined) 2Socks lO Pa

Clothina Items....Tennis shoes 2 PairPants/Shorts/Slacks (combinecl) 5 Pair.Coats/Jackets (combined) 2Watch INecklace 1Belt 2Underwear ITee Shirts (combined) 10

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Laundrv Bae: ILaundry Detergent (any form) 2 BoxlJMouthwash (non-alcoholic) 2 BattRazor/Blades for Razor 5 EacShampoo 1 BattShaving Cream 2 CalSoap (6~bars, 2-bottles or liqui d) Multi

packStarch (non-aerosol) 1 BattToothbrush 3Tooth oasteiTooth powder 2Walkman radio/CD player (wlheadphbnes 1

. only)Wash ClothslNet Sponrzes (combined)

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H IE dd' /0 her ItemsY°lene e In!!! tAfter Shave/Cologne J EachAlann Clock (w/headohones only) 1Bath towels 4Bed Sheets (twin size) 2Blanket - personal (twin size) 1Bleach (powdered form only) 2 Box

Brush, Hair 2

Comb, Hair 2

Conditioner 2 Bottle

Dental Floss 2 cont'r

Deodorant 2

Hair CreamlHair Spray (non~aerosol) 2 each

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l79) Those items not authorized to be: possessed on the list in item # 187 will either be stored for a period ofno longel'than thirty (30) calendar days or mailed to an approved location at the resident's expense.After thirty days the items will be recycled or destroyed. Property belonging to aftY resident thatabsconds from the facility. will be maintainedjoronly fifteen (15) days.

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l80) Resident is not to have any item with an estimated value of $1 00.00 or more. A resident may not havemore than $60,00 on his person or in his belongings (combined). If a resident is found to be inpossession of more than the allotted amount of money, the money will be confiscated, counted andverified by both the resident and a supervisor and then placed in the residents facility savings .account.If the resident does not have a savings account established, one will be established for him.

181) The following is a listing of items that are sold by B Squared Vending and this list identifies theitems from which residents may maintain certain quantities that are like items. The authorized totalamount a/an." combination ofthe listed items cannot exceed a total oflO-items, for example: 3popcorn, 2-pkgs gum, 3-orange juice, 2-Cup-O-Soup s= (lO items total;:

..'. Snacks Candy/Gum Soda/Juice Pastries Food Items,

I Corn nuts Lifesavers Orange Juice Pop Tarts Double Barrel SalamiCarmel Korn Twizzlers V-8 Juice Pastry Rolls Ramen Soup

r)~Popcom Gum Sodas Vienna Sausage

.., I, f Snack·Em~ Skittles Cun-O-Soun

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. Cookies Candy Bars Micro Wave chi)Nuts

Potato Chips ,

ICrackers

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Resident's may also have in their possession ONLY ONE of the following

categoriCes7:_-;:--:-_7::::--:-_-::--;:-;_---:--:--T-::~-~_:___:_-=__:_---_r___::---_:_-~__:_--_:_--anufactured (Packaoed) Cicarettes Loose (to be rolled or acked) to

U to 2 cartons U to 2 cans

Resident's may also have in theirCoffee

Instant, Crystals or individual ba s

Items (listed on this page) in resident's possession that are.in excess oCthe total allowed (or food itemj packaged cigarettes and/or smokeless tobacco,'

co ee and/or tea will be confiscated and destroved

1B2) Although not all inclusive, the following is a list of allowable and non allowable food items:Allowable items: Non-dairy creamer (powdered); Artificial sweeteners (powdered); Crackers (in the 2

sleeve boxes); Single serving chips (limit of 6); Cookies (must be non-alcohol based and 'in packages of 2lb, quantities or less, including diabetic cookies); Peanut butter in plastic containers of lIb 2 02 or smaller;Jelly in plastic container of I0 02 or smaller; Hot sauce in plastic containers of lO oz or smaller; andCanned meats, such as tuna, chicken, sardines; crab, deviled ham in 80z can/pouch size or smaller. Once acontainer/pouch has been opened the product must be consumed. No open containers will be tolerated.Non-allowable items: Canned soups; Canned chili; Breakfast bars; Bread; Liquid drinks of any type;Pastries of any type; Powdered drink; Food spices, food flavorings or seaso~saJts.

183) Each resident will be assigned a locker and lock, in order to store or secure those items that areauthorized personal property:

a. Resident may purchase his own combination or key lock to use.I b. Resident must submit the combination of his personal lock or a key to the lock to

Security prior to using the lock.2. c. The combined volume of allowable personal property items will not exceed the storage

capacity of resident's assigned locker;3 d. Each resident will be required to maintain his locker in a clean and orderly manner;

1. During resident's Intake process, identification of an individual who will beauthorized by the resident to receive personal property, in the event resident isreturned to custody, absconds or fails to return, will be made by the resident andrecorded on "Intake 10 - Disposition of Personal Effects" form. It is theresponsibility of the resident to contact this individual and inform them of his exitfrom the facility and to instruct this individual that they must make arrangementswith the Reid Facility Property Officer within thirty (30) calendar days of his exitfrom the facility to receive any personal property that has been packed out.Resident's property will only be released to resident or the individual residentdesignates on his "Disposition ofPersonaJ Effects" form.

XXIII.· New Information/Notices/Procedures

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184) Scheduled Town Hall meetings will be held at the Reid Facility on aperiodic basis. Thesemeetings will be utilized:

o As an open forum to discuss topics directly affecting residents in the program;n:--------tD::J-Fer-aflflfrl:lneement-s;--new--p0Hei-es-:iflV01.y.ing-resident-s:7;-------------~--------LJ 0 The Reid Facility staffwill post the scheduled date/time of the meeting, at least (l) one week in

advance. This posting will be on the bulletin board in the dining room.

I B5) On occasion, unscheduled house meetings may be called to addres~ urgent issues.

Reid Community Facility Resident Handbook 27 11-17·06jm

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ii.Attendance at Town Hall meetings is mandatory for all residents on the facilitygrounds.

iii. lnfonnation, notices, procedure changes will be posted on the bulletin board in thedining room. l~ is the responsibility of each resident to read this bulletin board on adaily basis.

XXIV. Disciplinary Action (revised 4-29-05)

l86) This handbook lists the majority of the Reid Facility rules and regulations, This handbook alsocontains the Prohibited Acts. If any of these rules and regulations are violated and/or prohibited actsare committed, a disciplinary report will be written against the ,violator, Both an investigation of theallegation and a disciplinary hearing will be conducted.

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J87) The disciplinary report process is as follows:1 The DR is written against a resident alleging the resident committed a violation of a facility rule or

regulation. .2 The DR must include the name of the resident, TDCJ # (number), time of the offense, date of the

offense, place of the offense, the alleged rule violation(s), and the signature of the reportingMonitor or Staff Member.

3 The disciplinary report will be forwarded to the Shift Supenfisor to he checked for completenessand accuracy.

4 The DR will be served to the resident within hventy-four (24) hours staff became aware of thealleged offense,

S The Shift Super.visor or a designee will senfe the notice of charges to the resident. The staffperson accusing the client of any offense or violation or any staff member mentioned in the bodyof the DR will not be allowed to serve or investigate the alleged charges or violations.

6 The investigator will complete Part II of the DR. At this time, the investigator will read thecharges tothe resident and ask for the resident's statement concerning the incident. Theinvestigator will talk to those persons with direct and relevant information and summarize theirstatements, The incident will be thoroughly investigated and all steps and actions will be recordedon the DR. All infonnation gathered from the investigation will be attached to the DR to assist theDisciplinary Officer in making a decision.7 Residents who are charged with a major rule violation will be scheduled for a disciplinaryhearing as soon as possible, but no later than ten (10) days after the alleged violation is reported.This time frame excludes weekends and holidays, Residents will be notified of the time andlocation of the disciplinary hearing at least 24 hours in advance of the hearing unless the residentsigns a written waiver of appearance. A resident may waive their right to a hearing, provided thewaiver is documented and reviewed by the Facility Director or designee.

8 Residents charged with a violation of the facility rules and regulations, and referred to theDisciplinary Officer have the following rights:a. The right to have writte!) notification of the charge(s) alleged against you at least twenty-four

(24) hours prior to appearing before the Disciplinary Officer.b. The right to staff counsel substitute, ifyou are illiterate, psychiatrically ill, intellectually or

mentafIy impaired, non-English speaking or understanding English is questionable, hearingimpaired or unable to understand the complexity of the issues of the charge(s) or in witnessesrequested are absent from the facility.

c. The right to call witnesses and present documentary evidence in the resident's behalf,provided the safety and security of the facility is not jeopardized.

d. The right to submit written questions to be asked of witnesses by the Disciplinary Officer orr-~If- -"c"",o.!6un""s",e,,-J""su,.,b""s",ti...,tu,.,t",e....._-;--;-_:---=-:--:-;-_--:::=--;- --::__-:--:-- -.:...._J e. The right to be present during the Disciplinary Hearing, except during deliberations or where

facility safety or security is jeopardized.f. The right to be advised of the Disciplinary Officer's recommended sanctions in writing.

9 Postponement or contip.uance: of a disciplinary hearing may be granted for a reasonable period of


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time. All disciplinary decisions will be based solely on infonnation obtained in the disciplinaryhearing process. This will include staffreports, statements of the resident, and evidence derivedfrom witnesses and documents.lOA written record will be made of the disciplinary hearing decision and the supporting reasons.A copy will be provided to the resident, the assigned Case Manager and Parole Officer. Thedisciplinary record and supporting documents will be maintained in the resident's case file. TheDisciplinary Officer will maintain a master control log identifying a record of all writtendisciplinary reports as well as all actions taken at the facility.1l. The resident has the right to appeal the decision of this hearing with respect to the findings ofthe Disciplinary Officer and/or the penalty imposed. Should the resident choose to appeal, he

must do so within fifteen (15) calendar days from the date of being notified of the decisi on, to theFacility Director or designee. The appeal must be submitted on a Grievance Ponn (AttaclunentC). The appeal will be decided within 30 days of its receipt, and a written notification of theresults will be promptly provided to the resident.

I ,There are three (3) basic reasons for filing an appeal:1. One or more procedural rights were violated.2. There was insufficient evidence to make a guilty finding.3. The sanctions imposed were too severe.

188) Restriction occurs when specific rules of the Reid Facility have been violated, Le.: positive VA;Positive BA; failure to pay assessments; the Parole Supervisor mandates it, etc.

XXV. Resident Grievance Procedures (rev. 10-9-06)

189) A resident of the Reid Facility has the right to grieve any decision, processl.procedure, orenvironmental condition that may affect his life. Staff members are prohibited from discouraging intimidating,harassing, or seeking retribution against residents who seek to exercise their right to file a complaint. Every effortshould be made to resolve problems that arise through infonnal discussions between the resident and staff on thespecific issue(s).

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190) The residents may have assistance in writing the complaint if unable to read and/or write. In addition,upon request, resident will receive writing materials, postage and access to a telephone for the purpose offiling a grievance. Listed below is the Reid Facility grievance procedure:All residents will have access to grievance forms, in each building, without Reid staff assistance, with aguarantee against reprisal by Reid staff members;

2 Resident will deposit the completed grievance form in the box designated for grievances. There is a boxlocated in each build\ng;

3 A designated staff person will collect the grievances on a daily basis and fonvard them without alteration,interference, or delay to the Assistant Facility Dire9-tor ofPrograms, or hislher designee, for resolution.

4 . The Assistant Facility Director of Programs or designee will document receipt of the grievance byindicating on the grievance fonn the date of receipt and the date the response to the grievance is due backto the resident.

5 Receipt will be documented within twenty·four (24) working hours, (weekends and holidays excluded);The Assistant Facility Director of Programs or designee will log the grievance in the Grievance ReportControl Log and assign the grievance a log number. The grievance log will include a column to record thedisposition of the grievance upon completion. A resident is allowed to file 1 grievance every 7 days andthe grievance cannot contain more than one issue. [Exception to this rule is grievances pertaining todisciplinary, specialty and emergency grievances]

4 The Assistant Facility Director of Programs, or designee, will review the grievance a,nd assign an

U11 5 appropriate department head to investigate the grievance, to obtain statements from any persons necessary,'-~------'a=n""""d.t5fQocumentabonperlment to ilie gnevance and to record his/her conclUSIOn on the grievance fonn

within five (5) calendar days; .,The ~ritten conclusion/response will be returned to the resident within '(7) seven calendar days of receipt ofthe grievance;


2 The grievance log, all completed grievances, and all associated statements or documentation will bemaintained in the office of the Assistant Facility Director of Programs;

3 lfthe resident is not satisfied with the department head's response, a written appeal may be submitted to theAssistant Facility Director of Programs within (3) three working days of resident's receipt of the response.The appeal form is on the bottom of the grievance form;

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4 The Assistant Facility Director of Programs will review the documentation contained in the grievance, thedepartment head response and meet with the resident for any additional information that might be offered.The Assistant Facility Director of Programs will provide a written response to the resident within (15)fifteen business days of receipt of the appeal request;

5 If the resident is not satisfied with the response of the Assistant Facility Director ofPrograms, thegrievance may be appealed, a second time, to the Facility Director within (3) three working days of receiptof the first appeal response from the Assistant Facility Director of Programs;

6 The Facility Director will review the documentation contained in the grievance, the department headresponse and the appeal response. Upon completion ofhislher review, the Facility Director will provide aresponse to the resident within (15) fifteen business days of receipt of the appeal; .

7 lfthe resident is not satisfied with the response of the Facility Director, the resident may file a fonnalgrievance with the Texas Department of Criminal Justice - Regional Director-Parole Division. TheAssistant Facility Director of Programs will ensure that any and all assistance, forms and addresses areprovided to the resident to complete the grievance process.

XXVI. Religious and Recreation Activities

[J 191) To accommodate the religious practice of the residents at the Reid Facility, non-denominationalchurch services and studies are offered throughout the week, on the Reid Facility property. As theseservices vary according to the volunteers assigned to the property at the time, a schedule may be obtained atthe mail window during mail call times.

o192) The facility offers a variety of games that include but are not limited to: basketball, volley ball,horseshoes, weight lifting, and board games. Supplies for these activities will be issued through ControlCenter in Building 1.

RULES AND REGULATIONS / PROHIBITED ACTS

pf ftiTAM'"A "V' I t'C ta el!ory : 10 a IOns: a.lor = rres ermma IOn rom rOl!ramAl Killing

A2 Arson

A3 Possession or introduction of a gun, firearm, or explosive device.

A4 Rioting

AS Encouraging others to riot

A6 Abusive Language

A7 Absconding

A8 Re-Entry by a Parole Officer

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Range of DiscipIinary Sanction for Category "A" Offenses

A 1 A6

1. Police will be called; .2. Arrest will be made;3. Resident will be terminated;4. Texas Department of Criminal Justice - Parole Division will be notified.

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A7Police will be called;Texas Department of Criminal Justice - Parole Division will be notified;Warrant will be issued,

A8Texas Department f Criminal Justice - Parole Division will be notified;If warrant is not issued, 3a days total restriction;Eight (8) Hours daily of work detail for the 30 days;

d d/sfP . '1. f /LRM'"B "V' I .cI ategory : 10 atlOns: aJor = estrlc Ion oss 0 nv, eges uspen eBl Assaulting any person (including sexual assault)

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Ii B2 Fighting any person

0 B3 Threatening another with bodily harm, or with any offense against his person or property

B4 Extortion, blaclanail, protection, the demanding of/or receiving of any money or anything of value in

0 return for protection against others to avoid bodily hann or under threat of informing.

B5 Engaging in sexual acts with other residents,

0 B6 Making sexual proposals or threats to another.

B7 Indecent Exposure.

0 B8 Destroying, altering, or damaging facility property or the property of another person.

D B9 Theft - intentionally taking any property belonging to another.

BIO Tampering with or blocking any locking device.

[)B II Possession or introduction or use of any narcotics, narcotic paraphernalia.

U Bl2 Possession or introduction or use of any narcotics, narcotic paraphernalia, drugs, or intoxicants notprescribed for the individual by the 'mediCal staff.

(h O\ BI3 Possession or introduction of a weapon. A weapon is any instrument intended to be used to inflict

U physical injury on another person.

B14 Misuse of authorized medication.

0 Bl5 Possession of property belonging to another person,

UB16 Refusing to work or accept a pro~ram assignment. Refusing to begin or complete a work assignment

without an excused reason, such as illness. Refusing to accepUattend an 'academic/vocational/livingskills/special therapy/substance abuse program or any other programming in which the resident isenrolled, without an excused reason, such as illness,

-1 B-l-7 Eneooraging-mhers-turefuse-work,

BI8 Refusing to obey an order by any staff member. Non-compliance with an order from a staff member.U;

[) Reid Community Facility Resident Handbook 31 11-17-06jm

j Bl9 Violating a condition of a pass.. I

-] B20 Creating a disturbance. Any act or activity which results in a disruption of a facility operation or aI breach of facility security.I

B21 Unexcused absence from work or any assignment.-l

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B22 Insolence toward a staff member.I

B23 Lying or providing false information to a staff rnember.

B24 Conduct which disrupts or interferes with security or the orderly running of the facility.r

, B25 Counterfeiting, forging, or unauthorized meeting or gathering.

rJ B26 Participating in an unauthorized meeting or gathering.

B27 Being in an unauthorized meeting or gathering.

[l B28 Being out ofplace - in any building without an appointment or pass.

B29 Failure to follow safety or sanitation regulations.J

B30 Failure to stand count or late return.--,

! B3l Interfering with the taking of count.

i B32 Making, possessing, or using intoxicants or drugs.

'IB33 Refusing to breathe into a breathalyzer or take part in any alcohol testing.

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I B34 Smoking where prohibited.

B35 Gambling.

", B36 Being unsanitary or untidy. Failure to keep one's person and quarters in accordance with facility

istandards.

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Giving or offering an official or staff member a bribe or anything ofvalue.B37

B38 Leaving the property without permission.

B39 Failing to report as directed,

B40 Refusing to submit a urine sample for testing.

B41 Failure to make a financial statement, or refusing to open a savings account and save in accordancewith the rules of the facility.

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Reid Community Facility R.es/dent Handbook 32 11-17-06jm

B42 Violation of any municipal, county, state, or federal law.

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B43 Failure to evacuate a building during a fire drill.

f CS. l'Range of Discip mary anctlOn or ategory "B" OffensesFirst Second Third Fourth

Offense Offense Offense OffenseVerbal Reprimand YesExtra Duty 0-32 Hrs. 32-64 Hrs. 64-96 Hrs. 96-124 Hrs.Loss of PrivileQes 0-]4 Days J4-30 Days 30-60 Days 60 Days +Privileges which may be restricted are:

01 Passes02 Visitation

Work Restriction 0-7 Days 7-14 Days 15-30 Days 30 Davs +.

Immediate Shut Down for 14 Day Shutdown Shutdown If still here,alcohol/drug use or plus, work detail PO contacted, terminationpossession 8 hours each day conference wi PO.

Warrant sought.

oNote: The parole division of the Board of Pardons and Paroles~, if the circumstance's warrant anddocumentation is deemed sufficient, recommend revocation Q.! transfer from the Reid Facility !QJ!.secure faciHtv at any step in the above offense process.

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EMERGENCY PLANFIRE EMERGENCY

"'HAT TO DO

1. Alarm: When a fire is observed, give alarm to all individuals in the Reid Facility by pulling on thenearest fire alarm station.

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2. Evacuate: \Vhen the alann is given, all individuals will immediately leave the building by the mostaccessible exit and follow the plan posted by the exit doors of each common area.

a. D'o not pause to dress, investigate the fire, or retrieve any possessions. Do not re-enter thebuilding.

b. Move quickly but calmly to avoid panic.c. Ifheat or smoke is present, stay low to the ground while exiting.c. Close any doors that you can to slow fire spread but do not shut off escape routes for others.d. Walk 50 feet in front th~ building you ardn, A Reid Facility staff member will be there with you.e. Reid Facility staff will conduct ahead count of all individuals, and will inform the Fire

Department of any missing person(s) last known location or room number.f. If trapped, close any doors between you and the fire. Wait at a window for rescue.g. Before opening a closed door, feel the door first. If the door is warm or if smoke is seeping in, do

not open. Use another avenue of escape or wait at a window for rescue.

Ii 3. 911: A Reid Facility staff member, or designee, will CALL 911 as soon as the alarm is given. TheI f-i -------rfo.".,nowmg mformatlOn WIll be prOVIded to the 911 dispatcher:LJ

a. The nature of the emergency (I.e., fire, smoke, etc.).b. The location of the facility, including exact address and nearest cross streets:

r~.. 1U Reid Community Facility Resident Handbook 33 11-17-06jm

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] 0950 Beaumont Highway, (located at the intersection of Beaumont Highway and Oates Road).And

c, Remain on the line until instructed to hang up by the emergency dispatcher, or unless you feelyour safety is in danger.

Fire extinguishers are located in all Reid Facility buildings, predominantly identified and should be usedafter the alarms have been pulled, but only if:

a. The fire is small and localized,b. .Heat, flame, smoke, or your ability to exit the building does not jeopardize your own safety.

To use a fire extinguisher, remember the acronym PASS, which stands for:Pull the pin on the extinguisher.Aim the extinguisher at the base of the fire.Squeeze the extinguisher handle evenly.Sweep back and forth across the base of the fire.

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NATURAL DISASTER EVACUATION PLANEARTHQUAKE or TORNADO

\VHATTO DO

After the earthquake or tornado pass:

During the earthquake or tornado:

Shift Supervisor will give a directive for all staff and residents to remain inside the building, to seekprotection from flying debris under a heavy desk or table, or brace themselves against a doorframe ~nd to stayclear of windows.

Shift Supervisor will instruct all staff and residents to stand down at a safe location as close to the facility aspossible. 'While he/she coordinates with Texas Department of Criminal Justice - Parole Division fortransportation to evacuate the Reid Facility.

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1. Shift Supervisor will facilitate check for injuries. Administer rescue breathing, CPR, or other first aid ifnecessary.

2. Shift Supervisor will facilitate check for potential safety hazards:• Smell for gas, turn off main gas valve only if leaks are strongly suspected;

• Check electrical wiring, turn off power if there is significant damage;• Check for spilled liquids, broken glass, and other objects that could present a safety hazard.

3. Shift Supervisor will assure candles are not used, that there are no open flames and that light switches arenot turned on and off. .

4. Shift Supervisor will turn on radio or Television to receive emergency information and instructions,He/She will assure telephones are not used except in emergency situations,

If building is. deemed unsafe:

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u[] If evacuation of The Reid Facilit)r becomes necessary, Shift Supervisor will make notification cans of all

pertinent information to: .

r':-~------'l-}--The-R:ei-d-fftetl.jty-Bir-eerer-fHlti,Ler-hi-sther-des-i-gl'leee;;------------------------

LJ 2) Texas Department of Criminal Justice (SADO, Contract Monitor, etc.); to coordinate transportation3) City of Houston Police Department;4) Harris Country Sheriffs Department;5) City of Houston Fire Department, or 911 ;

[J Reid Community Facility Resident Handbook 34 11-17-06jm

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6) Call in appropriate'off duty staff to maintain safety and security of residents.

Prepare written reports:

I) Shift Supervisor will facilitate and collect written reports from all appropriate staff on duty;2) Shift Supervisor will prepare incident reports and distribute to proper channels before going off duty.

NATURAL DISASTER EVACUATION PLANFLOOD or HURJUCANE

\VHATTODO

Prior to hurricane and/or flood:

1) Shift Supervisor will direct that all windows be boarded or taped to brace against impending winds andforces.

1) Shift Supervisor will assure all electrical devices/equipment are unplugged; if necessary placed on risers.3) Shift Supen/isor will direct that all furniture and personal belongings be placed in as high a location as

possible to salvage, .4) Shift Supervisor will turn on battery operated radio or Television to receive emergency information and

instructions. He/She will insure telephones are not used except in emergency situations.

IIlJ During hurricane and/or flood:

2) Shift Supervisor will assign a staff person to be responsible for a specific building and the residents housedin that building. Building head counts will be conducted as deemed appropriate to maintainaccountability;o

1) Shift Supervisor will give a directive for all staff and residents to remain inside the building, to seekprotection from flying debris under a heavy desk or table, or brace themselves against a doorn-arne and tostay clear ofwindow~;

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4) Shift Supervisor will take precautions to safe guard staff and residents. Shift Supervisor will facilitatecheck for injuries, and administer rescue breathing, CPR, or other first aid if necessary;

5) Each building that is identified as receiving water or as having rising water will be evacuated andresidents.moved to a building or area on higher ground;

6) If the Reid Facility is deemed unsafe, Shift Supen/isor will instruct all staff and residents to stand down at asafe Jocation as close to the facility as possible while he/she coordinates with Texas Department ofCriminal Justice for transportation to evacuate the Reid Facility,

7) If evacuation of The Reid Facility becomes necessary, Shift Supervise will make notification calls of allpertinent information to:

• The Reid Facility Director and/or hislher designee;• Texas Department of Criminal Justice (SADO, Contract Monitor, etc.);• City of Bouston Police Department;• Harris Country Sheriff's Department;• City of Houston Fire Department, or 91 J;• Call in appropriate off duty staff to maintain safety and security of residents.

After the hurricane or flood pass:

Reid Community Facility Resident Handbook 35 11-17-06.jm

1iii 1) Shift Supervisor will facilitate check for potential safety hazards:

• Smell for gas, turn off main gas valve only if leaks are strongly suspected;• Check electrical wiring; turn off power if there is significant damage;• Check for spilled liquids, broken glass, and other objects that could present a safety hazard.

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Prepal'e written reports:

l) Shift Supervisor will facilitate and collect written reports from all appropriate staff on duty;2) Shift Supervisor will prepare incident reports and distribute to proper channels before going off duty.

ILLNESS AND INJURY1. LIFE-THREATENING EMERGENCIES (Examples include: heart attacks, lack of breathing,shock, severe bleeding, unconsciousness, severe trauma, and injuries to the head).

\VHAT TO DO1. Inspect the scene: The person needing assistance may be injured as a result of being in a dangerous area.First, make sure the area is safe. Do not jeopardize your own safety to rescue others from a life-threateningsituation,

2, Do not leave the injured person: Have someone else summon a staff member and have someone call 9llimmediately. All staff members are certified in First Aid and CPR,

3. When calling for medical help, be sure to:a. State the nature of the emergency,' e.g., severe bleeding, unconsciousness, etc,b. Identify the exact location of the emergency, including facility address and cross streets:10950 Beaumont Highway (at the intersection of Beaumont Highway and Oates Road).c.. Do not hang up until instructed to do so by the emergency dispatcher.d. Send a person out front to direct emergency service p·ersonnel to the victim.

4. Reid Facility staff must evaluate the situation and assume responsibility at the scene.

II. NON-LIFE THREATENING E1\1ERGENCIESImmediately summon a Reid Facility staff member to assess the situation. All Reid Facility staff members·arecertified in First Aid and CPR. They will determine whether it is necessary to call 911. The following aresome general guidelines for first aid:

Burns: If skin reddens,or blisters develop; immerse burned area in cool water. Ifburn is deeper, apply dry,sterile dressing and seek medical attention at once,

Wounds: Control bleeding. If severe, apply direct pressure on the wound. If bleeding still does not stop,apply pressure to the supplying blood vessel ("pressure point"). Get medical help. Cleanse minor injuriesthoroughly with soap 'and apply dry, sterile dressing snugly.

Residents are responsible for their medical care, If resident is unable to pay for medical or dental care theywill be provided referral to the Harris County Hospital District to obtain a Gold Card for medical, dental andmental health services at little or no charge.

HOSPITAL ADDRESSES AND TELEPHONE NUMBERS:

i '~~-----~4m.do.n..B.J-Ohns.o.n.Hos.pital

~J 5656 Kelley StreetHouston, Tx 77026(713) 566-5000


Ben Tallb...Hos.p,..uit.....a....I _1504 Taub Loop

Houston, Tx 77030(713) 873-2000

11-17-06jm

Ben Reid Center Resident Program Handbook

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Transcript of Ben Reid Center Resident Program Handbook