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QUICK & EASY

Money for the Reports - How funds and information flow

BSR INTERREG III B Joint SecretariatMatthias Heinicke

Seminar on Financial Management and AuditingRostock, 12 November 2004

Questions to be addressed

1. What is the place of project partners?

2. How much money is allocated to the programmes?

3. Where does the programme get its money from? What is the role of the Secretariats?

4. How do the projects get their money? What do they have to do for it?

5. What is a ERDF co-financing rate?

The Place of Project Partners- Programme Structure IR III B -

.... Monitoring Committee

Steering Committee

Municipalities & Regions

NationalSub-committees

S FINDEDK N

Supervising the programme

Information and support

Investitionsbank Schleswig-Holstein

Joint Secretariat

Selection of projects and funding decisions

Paying Authority

ManagingAuthority

PL LT LV EST RU

BYProject’s

Lead Partner

ProjectPartner

ProjectPartner

ProjectPartner

ProjectPartner

day to day programme management

INTERREG III B: Total budget for projects: ca. 122.7 Mio.€ (+ 5.34 Mio.€ Norway)

INTERREG III A: Total budget for projects: ca. 18.3 Mio.€

ERDF-Budget of INTERREG III B & III A

The way of the money/the Secretariats‘ role

COM+NOR

MS+NOR (national, regional

or local level)

Projects

•request payments from COM

•financial monitoring

•payments to beneficiaries

Joint Secretariat(Management of funds)

Paying Authority(Transfer of funds)

ERDF/NOR funds

National co-financing

ERDF/NOR funds

MS-Member StatesNOR-NorwayCOM-European Commission

Reporting / Payment procedure

Lead Partner

Joint Secretaria

t

P 1

P 2

P 3

Project Partner

sPre-filled reporting

forms

Reporting periodJan-Jun /Jul-Dec

Project Implementation

1 Sep / 1 Mar Progress Report

PaymentNotificationAfter all open

question are clarified

PA

AnswersClarification

Check of PR

Preparation of payment PA

Payment

Project implementation

Joint Secretariat / PA

Lead PartnerLead Partner submits

activity and audited financial report

Paying Authority effects payment to Lead Partner

Project PartnersSubmit activity and

audited financial reports to Lead Partner

Reports Payments

Lead Partner effects payments to Project

Partners

PA - Paying Authority

European Commission

Joint Secretariat / PAsubmit

Payment Request

Europ. Commission effects

payment to PA

ERDF co-financing rate

= share (in %) of ERDF funds in the total eligible budget paid out to a project

ERDF National co-financing

min. 25 %

up to 75 %

Total eligible costs of a project

•Partners are entitled to receive up to 50% ERDF

•Partners from objective 1 areas: entitled to receive up tp 75% ERDF

->actual share of ERDF funds set by SC

See also: http://europa.eu.int/comm/regional_policy/ interreg3/foire/faq3_en.htm#5

Thank you very much!

www.bsrinterreg.net

BSR INTERREG III B Joint SecretariatMatthias Heinicke