A Beginner's Guide To PI sheetscreated byRajesh Mahadevan Mon May 10, 2013 7:49 AM, last modified byRajesh Mahadevan Mon Jun 19, 2013 12:44 PMVersion 3inShareIntroduction:PI Sheets in general can be used to describe the total production process or a part of it. The PI sheet isused to inform the process operator about the individual production steps that need to be performed.Apart from control information, the PI sheet can contain input fields and pushbuttons. You can, forexample, define fields into which you want the process operator to enter the quantity ofmaterial components consumed for a phase. The material withdrawals must then be posted as goodsissues in inventory management. You can use process messages to automatically carry out this function.In General there are two types of PI sheets in Normal SAP1. ABAP based PI sheets2. Browser based PI sheets We shall concentrate on the later version that is browser based PI sheets1 Master Data:1. Material Master2. BOM3. Master Recipe.2 Configuration RequirementsIn the initial step transport all the predefined characteristics, message categoriesand display variants predefined by SAP from the reference client to our logon client.A. SPRO-->Production planning for Processindustries-->Process management-->Standard settingsHere transport all the standard settings to your local client.3 Control Recipes and Control Recipe DestinationsControl recipes are used to transfer the control data defined in the process order bythe user to the process control. The control data like process instructionsassigned to the phase are transferred to their respective destinations assignedin the phase.Control Recipe Destinations:SAP standard has Four types of recipe destinations defined1. Transfer to ABAP list based PI sheet2. Download to ext. system, initiated bySAP process management3. Download to ext. system, initiated byext. process control4. Transfer to browser-based PI sheetPath:SPRO-->Production planning for Processindustries-->Process management-->Decentralized Process Management -->Define and Set Up Control Recipe Destinations/servlet/JiveServlet/downloadImage/38-84701-214903/SAP.jpgHere in the work area enter the plant and select enter.Now double click the HTML-PI sheet (05) to open it.Here it has the destination type 4 which will enableto create browser based PI sheets. In the destinationswe can assign digital signaturesfor the process steps.Here we can have levels of approvals defined for the process step.4 Process Message CharacteristicsThere are standard process message characteristics available in SAP which can be transported to the local client.All standard characteristics for process messages starts withPPPI and cannot be changed. If we require additionalcharacteristics then user can create themas per the business requirement.Path: SPRO-->Production planning for Processindustries-->Process management-->Process Messages-->Define Characteristics forProcess MessagesProcess Messages and Destinations:Process Messages are used to transfer the process data from process control to thedefined destinations.Process messages trigger various business functions such as GI, GR, mail trigger, datatransfer to external system etc.The actual data entered in the system are transferred to the respective work areas definedin the destinations.The process message categories contains the process instruction characteristics, messagedestinations and the characteristics which the destination needs to update.Standard SAP contains several Process messageswhich can be transported to the local client; in addition we can create new messages with destinations as per the business need.Path: SPRO-->Production planning for Process industries-->Process management-->Process Messages-->Define and Set Up Process Message Categories

The message categories will have process instruction characteristics assigned

Each Message will have destinations with their respective address assigned

We can create multiple destinations in a single message category.Now each destination needs to be assigned characteristics to update the targetfields

/servlet/JiveServlet/downloadImage/38-84701-214932/SAP1.jpg5 Assigning Process Instructions to Master RecipeOpen the master recipe in change mode and go to operations header screen. Here we can assignthe activities which needs to be carried out through PIsheets to eachphase as per the business requirement./servlet/JiveServlet/downloadImage/38-84701-214938/SAP.jpgSelect the phase for which you want to assign the instructions and click on Process Instructions.In the next screen assign the process instruction categories to the selected phase and click on simulate PI sheet.This will display the output format of the PI sheet if there is no error in the assignment/servlet/JiveServlet/downloadImage/38-84701-214939/SAP.jpgThe simulation will not work if there is any error in the characteristics assigned.After assigning successfully save the Master Recipe.6 Releasing Control Recipes

Now create the process order as usual and once you release the order the Generate Control Recipe indicatorgets enabled, click on this indicator to release the recipes and save the order.

Upon successful release of control recipes go to T code CO53 to convert the recipes to PI sheetsIn the initial screen enter the order number and press display

In the next screen select the recipe and press -send,this action will generate PI sheetsNow go to T code CO60 and open the PI sheet which has been generated for this orderHere enter the plant, order number and execute(F8)

In the next screen select the PI sheet and press maintain PI sheet This will open the PI sheet in Change mode

7 PI Sheets

We can have a wide array of instructions assigned for each phase.Phase 0020 has the following assigned

1. Standard operating Procedure here we can enterthe instructions which the user needs to do and check while performingoperation 20. If DMS is integrated with PI sheet we can assign drawings andPDF files if required2. The table is used to enter the GOODS ISSUEquantity for the order, this is just a sample configuration so we can have thematerial number assigned. The + mark at the bottom of the table allows to addmultiple lines so that we can have partial GIs and also to enter for multiplematerials. This is enabled by using Repeated Data Request in the instructions3. GO TO MIGO tab allows the user to go directlyto MIGO, likewise we can go to any transaction which is required, it is alsopossible to open a blank SAP screen.

Phase 0040 is used to record the temperature, data and time of the reading, this will be only for information and itwill not update any table records. This can be used in process industries where it is required to record a measured valuelike temperature, pressure etc.

Each step can also be incorporated with DigitalSignatures. This will help track the data entry user and also the time(Records of signature will be available in DSAL)

Phase 0080 can be used to carry out GR for materials,here again we can add a wide array of instructions like batch, final deliveryetc.

Data required for phase wise confirmation, time ticket confirmation etc can all be incorporated in a PI sheet.

QM results recording can be carried in the same manner as above or can be done through a call transaction.

Once the user enters the values in PI sheets the data needs to be transferred so that it will update the order.

This can be done through T code CO54.

In CO54 enter the order number and press message list

Here select the process messages and press send, the data will get transferred to their respective locations.

Now open the process order and check the goods movement carried out through PI sheets

This is just an overview document, apart from the above awide array of activities like time ticket, final delivery,simple signature, digital signatures with authorization levels etc can be done through a PI sheet.