Meetings go greenGoodbye Food Waste, is that possible ?

Type of events

1. Seminars & trainings = important participation fee2. After work = small participation fee 3. Big events (Garden Party/Brussels meets Brussel) = mix of free and

paying attendees4. Free events (Google/Start up nights/ …)

No-show rates

1. Seminars & trainings = important participation fee1. Average no-show: +/- 10 %

2. After work = small participation fee 1. On average: - 20 %2. Last minute on the spot : + 10 %3. The average : - 15 %

3. Big events (Garden Party/Brussels meets Brussel) = Mix of paying and free attendees

1. Paying: +/- 15 à 20 %2. Free: +/- 30 % à 40 %3. Last minute on the spot: +/- 5 à 10 %4. Total: +/- 25 %

No-show rates?

4. Free events (Google/Start up nights/ …)1. Average no-show: 30 to 40 %2. Last minute on the spot: 5 to 10 %3. Total: 30 %

Food waste managementHow can we reduce the food waste downstream and upstream ?

Upstream :

- Specific question in the registration form to estimate a correct number of participants for the catering.

- Minimise the « no show » rate:- Cancellation clause: if absent without cancelling by e-mail 4 working days

before the event, the participation fee is charged anyway – for free events, a small fee (50 €) is charged. However, someone else can take their place.

- Adapt quantities for the catering:- First order to the caterer – 30 % of the expected target.- Confirm the order, based on the number of registred attendes & your

experience, 48 hours before the event (see above).

Food waste management

How can we reduce the food waste downstream and upstream ?

Upstream :

- One exception: Plated meals: obligation to plan a number of meals based strictly on the number of guests.

Management of the food waste

How can we reduce the food waste downstream and upstream ?

Downstream :

- In case of surplus: - Buffet meals (ex. sandwiches/croissants/…) :

- Distribution to the BECI staff - Distribution to the participants (cfr Job Days)

- Availability of ‘fresh box’ to take away the surplus (cfr. Plated meals)

- (Legal) interdiction to give the surplus to the homeless people (AFSCA rule – the cold chain is broken).

Management of the food waste

Other measures taken by BECI :

- Work with environmentally certified caterers (ex Ecodynamic Enterprise Label)- Stock tableware from the caterer (contract clause)- Highlight in the confirmation email the different means of transportation other

than the car