Session Details

BBC Springbok Transition

KA Session Proceedings

Session DetailsSession IDDescriptionDateStart TimeEnd TimeVenue

K1.6.1.Programme Projects22-Mar-200710.00 AM12.00 AM701 Villiers House

Participants

NameContact DetailsOrganization

Sharon Master (SM)Sharon.masters@medas.co.ukMedas

Sophie Fearon (SF)Sophie.Fearon@medas.co.ukMedas

Davis Stockings (DS)David.stockings@medas.co.ukMedas

Sukumar Sundararajan (SS)Sukumar.sundararajan@medas.co.ukSISL

Balaji Ekambaram (BE)Balaji.ekambaram@medas.co.ukSISL

Prerequisites and Reference Documents

PrerequisitesDescription

Topics Discussed

SF and SM gave a overview of the project profiles (the new WBS status profile in particular) and explained that BBC do not use Result Analysis key.

SF & SM demonstrated the creation of a Programme project with three WBS elements on the Mybusiness Portal and explained that when the project is saved the project request goes to Finance center via workflow which also triggers a mail to user saying that the project has been created. Central Finance mainly create the projects via WF-Batch job (after various checks at their end), however some projects are also created manually by CF - CardiffThe following are the highlights of the demo:

BBC do not use the network and activity type functionality for any types of projects.

User plans for the cost and revenue via Mybusiness portal and Finance center (Cardiff) enters the budget manually in SAP R/3 system via T code CJ30. (This only applies to company code BR01, whereas RL01 and Worldwide Service procedure currently have plans created by users via CJ40/CJ42 and budgeting is created via CJ30/CJ32 (users maintain there areas themselves as there is no link to BPS)). Settlement is created at Project level (Programme projects) which gets populated automatically to the WBS element via a create settlement rule programme Settlement is done twice in a month via batch job (Day 0 and Day 5 minus 0). Day 0 as per period end spreadsheet that Davis stockings has already forwarded. Manual settlement for Project that gets completed before the month end. (Ad hoc basis). Programme projects are settled to GL accounts, Admin projects are settled to Cost center, Capital projects are settled to fixed assets and cost center and for Integrated admin projects, there are no settlements. T codes like ZWBSDATE, ZMILEDATE, ZCL, ZR002 and ZRPRP89 were demonstrated. Table ZPROJ has to be maintained by the user for enabling the changes to the profit center field. A ticket needs to be raised for resetting the Display only feature of this field. (Support works call raised by user requesting change to projects, SAP Apps add project to ZPROJ table and update the user. User makes amendments and should inform when complete SAP Apps delete project from ZPROJ table.) SF provided BE with a list of batch job run in the period end. The most frequently used projects are programme projects, capital project and then Administration project.

Open Points

Issue IDDescriptionStatusDate reportedPlanned ResolutionOwnerMedas/Xansa/BBC Responsiblility

K1.6.1.aRequested for a demo of Admn ProjectOpen22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.bRequested for a demo of Capital ProjectOpen22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.cRequested for a demo of Investment managementOpen22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.dRequested for a demo of Fixed Asset / AUCOpen22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.eBudgetingOpen22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.fAvailability Control (AVAC)Open22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.gSettlementOpen22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.hList of Z Transaction codesOpen22-Mar-2007Balaji EkambaramSharon Master

K1.6.1.iList of any other bespoke tablesOpen22-Mar-2007Balaji EkambaramSharon Master

Siemens Information Systems Ltd

Author: Balaji Ekambaram

22-Mar-2007 Page 1 of 3