Bayham...33 - 38 (e) Museums Bayham minutes of meetings held November 13, 2013 and December 13,...
Transcript of Bayham...33 - 38 (e) Museums Bayham minutes of meetings held November 13, 2013 and December 13,...
COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville, ON Council Chambers
Thursday, December 19, 2013 7:00 p.m.
Page 1. CALL TO ORDER (a) 7:05 p.m.
Presentation of Volunteer Recognition Certificates to Brandon Coderre (Youth) Dorthea Bentley (Community) Cindy Stewart (Community)
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS 6 - 17 (a) Minutes of the regular meeting of Council held December 5,
2013. 18 - 21 (b) Minutes of the budget meeting held December 9, 2013. (c) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations (a) 7:10 p.m. - Joel Taylor of G. Taylor & Associates and
Bryce Sibbick of Frank Cowan Company regarding Municipal Insurance Policy.
2. Statements By Council (a) Richmond Community Water System (b) Harbour Divestiture
3. Updates On Projects
Page 1 of 323
Regular Council Agenda December 19, 2013 Page
5. INFORMATION ITEMS 22 (a) Correspondence dated November 27, 2013 from Autism Ontario
regarding "World Autism Awareness Day". File: A01
23 - 24 (b) Correspondence from Childcan regarding "Season of Hope". File: A01
25 - 26 (c) Correspondence dated December 10, 2013 from County of Elgin regarding "Elgin County Warden for 2014". File: A16
27 - 32 (d) Long Point Region Conservation Authority minutes of meeting held November 6, 2013. File: C06
33 - 38 (e) Museums Bayham minutes of meetings held November 13, 2013 and December 13, 2013. File: C06
39 - 40 (f) Correspondence dated December 6, 2013 from Township of Killaloe, Hagarty and Richards to Premier Kathleen Wynne regarding "Resolution - Limit Industrial Wind Turbine Projects". File: C10
41 - 42 (g) Correspondence from Township of Limerick from Premier Kathleen Wynne regarding "Request for the Province of Ontario to step in and abolish OPP New Billing Model". File: C10
43 - 45 (h) Correspondence dated December 6, 2013 from Municipality of McDougall to Premier Kathleen Wynne regarding "Request for the Province of Ontario to step in and abolish the OPP new Billing Model for Police Services". File: C10
46 - 49 (i) Correspondence dated November 19, 2013 from Seguin Township regarding "Request for the Province of Ontario to step in an abolish OPP new Billing model for Police Services". File: C10
50 - 51 (j) Correspondence dated December 10, 2013 from Tay Valley Township to Minister of Community Safety and Correctional Services regarding "OPP Billing Reform Resolution C-2013-11-35". File: C10
52 - 57 (k) Correspondence dated December 11, 2013 from Tay Valley Township to Minister of Community Safety and Correctional Services regarding "OPP Bill Reform Resolution C2013-12-21".
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Regular Council Agenda December 19, 2013 Page 58 (l) Correspondence from Bayham's Family Table regarding
"Children's Christmas Wish Tree". File: C13
59 - 65 (m) Correspondence dated November 28, 2013 from Union Gas regarding "2014 Rates Application". File: D05
66 (n) Correspondence dated November, 2013 from Ministry of Citizenship and Immigration regarding "2014 Volunteer Service Awards". File: M02
67 (o) Correspondence dated November 2013 from Ministry of Citizenship and Immigration regarding "Ontario Medal for Young Volunteers". File: M02
68 - 73 (p) Newsletter dated December 2013 from Community Care Access Centre regarding "Working Together to Improve Care". File: M07
74 - 76 (q) Correspondence from March of Dimes Canada regarding "Notification - Provincial Break-Open Ticket Licence". File: P09
77 (r) Correspondence dated December 9, 2013 from Ministry of Agriculture and Food and Ministry of Rural Affairs to County of Elgin regarding "Small, Rural and Northern Municipal Infrastructure Fund (SRNMIF) Capital Program". File: A16
78 - 79 (s) Correspondence dated December 10, 2013 from United Counties of Prescott and Russell to the Minister of Natural Resources regarding "Amendment to the Aggregate Resources Act for peat moss extraction". File: C10
80 (t) Correspondence dated December 12, 2013 from Ministry of Community Safety and Correctional Services regarding "Contract pursuant to Section 30 of the Agreement for the Provision of Police Services". File: P17
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 81 - 106 (a) Staff Report D2013-014 regarding "Hoover Development".
File: D11.HOOV 7. ROADS, AGRICULTURE & DRAINAGE
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Regular Council Agenda December 19, 2013 Page
8. PROPERTY, BUILDING & PROTECTIVE SERVICES 9. FINANCE, ADMINISTRATION & PERSONNEL 107 - 122 (a) Cheque Register being Cheque #15721 to Cheque #15833
inclusive, except Cheque #15760 totaling $1,675,020.12 and Payroll Disbursements for the period ending December 8, 2013 totaling $52,074.68.
123 - 162 (b) Memorandum C2013-10 regarding "Municipal Alcohol Policy Update". File: A09
163 - 164 (c) Correspondence dated November 6, 2013 from Ontario Federation of Agriculture regarding "Cost of Community Services" and verbal update. File: A16
165 - 216 (d) Staff Report L2013-02 regarding "Municipal Insurance Renewal - 2014". File: L.5.1
10. ENVIRONMENT 217 - 237 (a) Correspondence dated December 10, 2013 from Ministry of the
Environment regarding "Bayham Distribution System Inspection Report". File: E08
238 - 277 (b) Correspondence dated December 12, 2013 from Ministry of the Environment regarding "Municipal Engineers Association Municipal Class Environmental Assessment Proposed Cycling and Other Amendments Submission - Notice of Proposed Amendment". File: E08
11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Closed session minutes of the regular meeting of Council held
December 5, 2013. (c) Closed session minutes of the budget meeting held December 9,
2013. (d) Confidential Staff Report H2013-08 regarding labour relations or
employee negotiations. (Interim Deputy Fire Chief position)
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Regular Council Agenda December 19, 2013 Page (e) Out of Camera. 12. BY-LAWS 278 - 314 (a) By-Law 2013-105 A By-Law to adopt a Municipal Alcohol
Policy 315 - 316 (b) By-Law 2013-107 A By-Law to further amend By-Law 2002-
98 (Non-Union Personnel Policy 317 - 320 (c) By-Law 2013-109 A By-Law to adopt the Capital Estimates for
the year 2014 321 - 322 (d) By-Law 2013-110 A By-Law to repeal By-Law 2010-008, By-
Law 2010-037 and By-Law 2010-098 (appoiont Municipal officers and employees)
323 (e) By-Law 2013-111 A By-Law to confirm all actions of Council 13. ADJOURNMENT (a) Adjournment
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COUNCIL MINUTESTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, StraffordvUleCouncil Chambers
December 5,20137:00 PM
The regular meeting of the Council of the Municipality ofBayham was held onThursday,December 5, 2013 in the Council Chambers. Present were Mayor Paul Ens, DeputyMayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard.
Chief Building Official / Drainage Superintendent Bill Knifton was in attendance to present hisreports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF
No disclosures of pecuniary interest were declared.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held November 21, 2013.2013-521
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
"THAT the minutes of the regular meeting held November 21, 2013 be approved ascirculated."
CARRIED UNANIMOUSLY
(b) Minutes of the budget meeting held November 25, 2013.2013-522
Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw
"THAT the minutes of the budget meeting held November 25, 2013 be approved ascirculated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
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Council Minutes December 05, 20132013-523
Moved by: Councillor W CasierSeconded by: E Ketchabaw
"THAT in accordance with Section 21 of Procedural By-law 2002-93, a conHdentialstaff report regarding a personal matter (Fire Chief/ By-Law Enforcement Officerposition) be added to the agenda as an 11 item."
CARRIED UNANIMOUSLY
4. DELEGATIONS. STATEMENTS AND UPDATES
1. DELEGATIONS
(a) 9:00 p.m. - Gord Roesch and Nathan Dawley Jr. regarding personal matters about anidentifiable individual, including municipal or local board employees (firefighterappointment)
2. STATEMENTS BY COUNCIL
Mayor Ens noted that he had invited a local Glendale Secondary School student. Tie Fortune,to the County which was participating in "take a student to work" day. Local students weregiven a site tour and overview of County Council operations and activities.
3. UPDATES ON PROJECTS
(a) Richmond Community Water System
Administrator Kmger advised that equipment is now in place and functioning properly. Testingis contmuing and full connection of the system is expected next week.
(b) Harbour Divestiture
There was nothing new to report.
5. INFORMATION ITEMS
(a) Correspondence dated November 25, 2013 from Association of Municipalities ofOntario regarding "Blue Box Program".File: A01
(b) Correspondence dated November 26, 2013 from Elgin County regarding "FrenchImmersion Accommodation Plan"
File: A16
(c) Correspondence dated November 14, 2013 from Ministry of Finance regarding"Ontario Municipal Partnership Fund II
File: Fll
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Council Minutes December 05, 2013
(d) Correspondence dated December 7,2013 from Photographers of the Otter Valleyregarding "Help-Portrait".File: MOO
(e) Correspondence dated November 12, 2013 from Ontario Provincial Police regarding"Municipal Policing Cost-Recovery Formula".File: P17
Councillor Southwick questioned the response being provided by the OPP rather than theMinistry of Community Safety and Correctional Services regarding the updated municipalpolicing cost-recovery formula, to be effective January 1,2014.
Further discussion was referred to item 9(g) later on the agenda.
(f) Bayham Harbourfi-ont Committee minutes of meeting held November 12, 2013.File: C06
(g) Minutes of Joint Cemetery Board meeting held November 26, 2013.File: C06
(h) Correspondence dated November 19, 2013 from Teamsters Canada regarding "safetransport of hazardous materials"File: A01
2013-524
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
"THAT information items 5(a) through 5(h) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
No Items.
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report DR2013-027 regarding "Corinth Branch "B" Municipal Drain AwardContract".
File: E09
Drainage Superintendent Knifton noted that the only two bids submitted for the Corinth Drainworks were in excess of the amount estimated by the engineer. Options to deal with the higherthan expected cost were discussed, however, for the works to proceed in a timely manner,Council accepted the lowest bid based on the previously amended schedule.
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Council Minutes December 05, 20132013-525
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
"THAT Staff Report DR2013-027 be received;
THAT Council accepts the tender for provision of drainage works set out in theForm of Tender for the Corinth Branch "B" Municipal Drain, as submitted byFroese Excavating Ltd., in the amount of $14,031.00 ( excluding HST), with work tocommence on or shortly after December 6, 2013;
THAT the costs be allocated as outlined in option 2 of the Staff Report;
AND THAT By-Law 2013-101 authorizing the execution of contract documents bepresented to Council for enactment."
CARRIED UNANIMOUSLY
(b) Staff Report DR2013-028 regarding "New England Municipal Drain Award Contract"File: E09
2013-526
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
"THAT Staff Report DR2013-028 be received;
AND THAT Council accept the tender for provision of drainage works set out in theForm of Tender for the New England Municipal Drain, as submitted by FroeseExcavating Ltd., in the amount of $18,850.00 (excluding HST), with work tocommence on or after December 16,2013 and be completed on or before December23,2013;
AND THAT By-Law 2013-102 authorizing the execution of contract documents bepresented to Council for enactment."
CARRIED UNANIMOUSLY
(c) Staff Report DR2013-029 regarding "Phillips (Calton) Municipal Drain AwardContract".
File: E09
2013-527
Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw
"THAT Staff Report DR2013-029 be received;
THAT Council accept the tender for provision of drainage works set out in theForm of Tender for the PhilUps (Calton) Municipal Drain, as submitted by FroeseExcavating Ltd., in the amount of $13,807.20 (excluding HST), with work to
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Council Minutes December 05, 2013commence on or after December 10, 2013 and be completed on or before December13,2013;
AND THAT By-Law 2013-103 authorizing the execution of contract documents bepresented to Council for enactment."
CARRIED UNANIMOUSLY
(d) StafFReport PR2013-09 regarding "Road Allowance Closures & Transfers"File: T09
The report was presented by Administrator Kruger as follows:Proposal I - He noted no foreseen future municipal use for the road allowances south ofLakeshore Line and recommended completion of the closure and conveyance of the original roadallowance between Lots 15 & 16 as per By-law 318 through the road closing process for thegiven road in Lot 16.
All costs would be borne by Csinos Farms Limited for closing the road allowance andtransferring it to the current owner. The Municipality would release its interest in the given road(Csinos Road) south ofLakeshore Line to fulfill the intent of By-law 318.
Proposal 2 - The Administrator advised this provides an opportunity to formally acquire anddefine the dimensions of the travelled road, Csinos Road, through a land exchange. TheMunicipality would relinquish Uie unopened road allowance between Lots 15 & 16 Concession 1north ofLakeshore Line and formally acquire the travelled portion of a given road known as"Csinos Road" north ofLakeshore Line.
The Administrator added that public notice has not yet been given, nor have the proposals beencirculated to any abutting property owners.
2013-528
Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw
"THAT staff be directed to initiate any required procedures pursuant to theMunicipal Act to complete the closure and conveyance of the original roadallowance between Lots 15 & 16 in Concession 1 as per Township ofBayham By-law 318 and to pursue the road closing process for the Given Road in Lot 16Concession 1 south ofLakeshore Line provided Csinos Farms Limited pay allrequired costs including advertising, survey and legal expenses;
AND THAT staff be directed to initiate any required procedures pursuant to theMunicipal Act to close the unopened road allowance between Lots 15 & 16 inConcession 1 north ofLakeshore Line and convey such to the abutting propertyowner Csinos Farms Limited and in exchange acquire the traveled portion of CsinosRoad north ofLakeshore Line, provided Csinos Farms Limited agrees to split thecosts equally for the required advertising, survey and legal expenses."
CARRIED UNANIMOUSLY
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Council Minutes December 05, 2013;
(e) Staff Report C2013-11 regarding "Edison Drive Bridge".File: T04
The Administrator noted that since advising Council of the reduced weight limit on the EdisonDrive bridge at the November 7th meeting, staff have looked at municipal services that may beimpacted and circulated the affected property owners to gain their input on other impacts theyexpecVidentify. Areas of impact included winter and capital road maintenance, waste collection,fire protection and ambulance services.
Items of concern identified by affected property owners include lumbering activities, delivery offuel oil for equipment and heating, access by agricultural equipment, maintenance costs andsafety for private access routes for equipment and increased costs for shipping farm products(smaller loads, staging across the bridge).
Staff have not yet determined any potential costs associated with developing an alternate accessroute either by Creek Road or Old Mill Line, both of which would require extensive works.
Mayor Ens noted that County staff have also been investigating options.
2013-529
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
"THAT Council and staff representatives arrange a meeting with the County ofElgin to furtherdiscuss the Edison Drive bridge weight limits and options."
CARRIED UNANIMOUSLY
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
(a) Correspondence dated November 12, 2013 from Township ofMalahide regarding"Shared Fire Administration Services".
File: A16
Following discussion, Council directed that staff continue to explore options for cost efficienciesfor municipal service delivery with the Township of Malahide staff and report back to Council asdeemed appropriate.
9. FINANCE, ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #015661 to Cheque #015720 inclusive, except Cheques#015501, #015681 and #015709 totaling $109,726.14 and Payroll Disbursements forthe period ending November 24, 2013 totaling $116,499.63.
2013-530
Moved by: Councillor E KetchabawSeconded by: Deputy Mayor C Evanitski
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Council Minutes December 05, 2013"THAT the Cheque Register being Cheque #015661 to Cheque #015720 inclusive,except Cheques #015501, #015681 and #015709 totaling $109,726.14 and PayrollDisbursements for the period ending November 24,2013 totaling $116,499.63 beapproved."
CARRIED UNANIMOUSLY
(b) Correspondence dated November 6, 2013 from Ontario Federation of Agricultureregarding "Cost of Community Services".File: A16
Council indicated an interest in participating in the research project, however, were concernedthat the project may be labour intensive for municipal staff, resulting m delay of other projects. Itwas suggested that the study may be beneficial to local asset management and economicdevelopment. It was requested that staff make contact with the proponent to determineinformation that may be required, the extent of staff involvement and the expected time frame forcompletion and report back to Council.
(c) Correspondence dated November 25, 2013 from Township ofMalahide regarding"Doors Open East Elgin 2014".File: A16
2013-531
Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski
"THAT Council of the Municipality of Bayham supports the deferral of the DoorsOpen East Elgin event for 2014, as requested by the Township ofMalahide;
AND THAT the Municipality ofBayham consider holding the event for 2015, inpartnership with the Township ofMaIahide and the Town ofAylmer."
CARRIED UNANIMOUSLY
(d) Correspondence dated November 20, 2013 from Stewardship Ontario regarding "NewMunicipal or Hazardous Special Waste Services Agreement".File: L04
2013-532
Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski
"THAT the email correspondence from Stewardship Ontario regarding NewMunicipal or Hazardous Special Waste Services Agreement be received;
AND THAT By-Law 2013-100, being a by-law to authorize amending theagreement between the Municipality ofBayham and Stewardship Ontario for theprovision of funding for municipal hazardous or special waste services be presentedto Council for enactment."
CARRIED UNANIMOUSLY
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Council Minutes December 05, 2013
(e) Memorandum C2013-09 regarding "Howard Street Name Change".File: C 13
The Clerk noted that the solicitor has raised concerns that not all roads named in the amendingby-law can be registered and recommended that the by-law be deferred until clarification hasbeen confirmed.
2013-533
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
"THAT Memorandum C2013-09 regarding Howard Street Name Change be deferred."
CARRIED UNANIMOUSLY
(0 Staff Report F2013-19 regarding "Municipal Website Accessibility".File: A03
The Administrator noted that the Accessibility for Ontarians with Disabilities Act (AODA) has anumber of compliance items/dates forthcoming under the Integrated Accessibility Standards. Allnew or revamped websites must comply with WCAG 2.0 Level A commencing on January 1,2014.
He added that staff do not see a need for a major website redesign at tiiis time, but there iscontent that should be reviewed and revised. The current iWeb service platform is not compliant,and iCompass is offering a new platform that is, with a basic redesign cost of approximately$5,000. This pricing may increase in 2014. Annual hosting/support fees with unlimited supporthours would remain at the current level of $3,750.
2013-534
Moved by: Deputy Mayor C EvanitskiSeconded by: Councillor E Ketchabaw
"THAT Council authorize staff to proceed with the migration of the MunicipalWebsite to the iCompass CMS platform;
AND THAT the financing be considered with the 2014 budget process."
DEFEATED
(g) Discussion regarding "Policing Cost Solutions".A copy of the letter from the Ontario Provincial Police to the Elgin Group Police Services Boarddated November 20, 2013 regarding 2014 municipal policing cost estimate - OPP, receivedtoday, was circulated to Council.
Elgin Group Police Services Board representative. Councillor Casier noted that the only optionto reduce costs to the policing contract is to again cut the number ofOPP officers (the Elgin
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Council Minutes December 05, 2013Group cut 2 officers for 2013, reducing the annual salaries by approximately $150,000), howeverminimum staff levels are beyond the control of local Municipalities.
A new billing model establishing a base rate per household, province wide will come into effectin 2015. This will account for 73% of billings plus costs resulting from calls for service.
Bayham's estimated share for Policing costs in 2014 is $859,536. Failing to remit payments forbillings would result in interest and penalty charges and potentially claw-backs available throughapproved grants.
It was agreed that the Province should be taking full responsibility for the OPP and pay 100% ofall policing costs.
Staff was requested to draft a letter to circulate to the Minister of Community Safety andCorrectional Services, the Mayor's Coalition on Affordable Sustainable Accountable Policingrelated agencies and the local M.P.P
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-535
Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski
"THAT the Council do now rise to enter into an "In Camera" Session of Committeeof the Whole at 9:03 p.m. to discuss:
personal matters about an identifiable individual, including municipal or local.
board employees;a proposed or pending acquisition or disposition of land by the municipality or.
local board;labour relations or employee negotiations.".
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held November 7,2013.
(c) Confidential discussion regarding personal matters about an identifiable individual,including municipal or local board employees (firefighter appointment)
(d) Confidential Report regarding a proposed or pending acquisition or disposition of landby the municipality or local board (Green Line/Pressey Road)
(s) Confidential Report regarding labour relations or employee negotiations (Senior StaffOvertime/Vacation Status 2013)
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Council Minutes December 05, 2013
(0 Confidential Report regarding labour relations or employee negotiations (Non-UnionSalary Adjustments - 2014)
(g) Confidential Report regarding labour relations or employee negotiations. (Fire Chief/By-Law Enforcement Officer position)
(h) Out of Camera.
2013-536
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at10:45 p.m."
CARRIED UNANIMOUSLY
2013-537
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
(d)
"THAT staff be authorized to complete an offer to purchase lands as outlined inreport PR2013-10."
CARRIED UNANIMOUSLY
2013-538
Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski
(e)
"THAT Senior Staff Overtime/Vacation Status 2013 be approved as outlined inConfidential Staff Memorandum."
CARRIED UNANIMOUSLY
2013-539
Moved by: Councillor E KetchabawSeconded by: Councillor W Casier
(f)
"THAT the Non-union salary grid be adjusted by 1.0% effective January 1st, 2014,and that the market analysis be further evaluated during 2014 budgetconsiderations."
CARRIED UNANIMOUSLY
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Council Minutes December 05, 2013
(g)
There was consensus that the offer of employment be amended to include: "subject to a positivecriminal records check and a favourable driver's abstract."
It was agreed that letters of appreciation be sent to the Town ofTillsonburg and Dqmty FireChief Jeff Smith in recognition of their support.
2013-540
Moved by: Councillor W CasierSeconded by: Councillor T Southwick
"THAT the offer of employment for the Fire Chief/ By-Law Enforcement Officerposition as attached to report H2013-07 be approved as amended."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2013-085 A Provisional By-Law to provide for drainage works (Phillips(Gallon) Drain 3rd Reading)
(b) By-Law 2013-086 A Provisional By-Law to provide for drainage works (CorinthDrain 3rd Reading)
(c) By-Law 2013-087 A Provisional By-Law to provide for drainage works (NewEngland Drain 3rd reading)
(d) By-Law 2013-093 A By-Law to amend Schedule "E" to by-Law-125 to change orassign names to highways, streets and roads. (Deferred)
(e) By-Law 2013-100 A By-Law to amend By-Law 2012-057 authorizingagreements (Stewardship Ontario)
(f) By-Law 2013-101 A By-Law to authorize the Mayor and Clerk to execute anagreement (Froese Excavating Ltd.)
(g) By-Law 2013-102 A By-Law to authorize the Mayor and Clerk to execute anagreement (Froese Excavating Ltd.)
(h) By-Law 2013-103 A By-Law to authorize the Mayor and Clerk to execute anagreement ?(Froese Excavating Ltd.)
2013-541
Moved by: Deputy Mayor C EvanitskiSeconded by: Councillor W Casier
"THAT By-Laws 2013-085, 2013-086 and 2013-087 be read third time and finaUypassed;
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Council Minutes December 05, 2013AND THAT By-Laws 2013-100,2013-101, 2013-102 and 2013-103 be read a first,second and third time and finally passed."
CARRIED UNANIMOUSLY
(0 By-Law 2013-104 By-Law to confirm all actions of Council2013-542
Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski
"THAT confirming By-Law 2013-104 be read a first, second and third time andfinally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(^) Adjournment2013-543
Moved by: Dqmty Mayor C EvanitskiSeconded by: Councillor W Casier
"THAT the Council meeting be adjourned at 10:50 p.m."
CARRIED UNANIMOUSLY
r
^^-20 ^^rC^iM^^-^MAYOR CL^RK
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BUDGET MEETING MINUTESTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, StraffordvilleDecember 9,2013
7:00 PM
The third 2014 capital budget meeting of the Council of the Municipality ofBayham was held onMonday, December 9, 2013 in the Council Chambers. Present were Mayor Paul Ens, DqmtyMayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw,Administrator Kyle Kruger, Treasurer David Aristone and Clerk Lynda Millard.
Department Head in attendance was Public Works Manager Vance Czerwinski.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF
No disclosures of pecuniary interest were declared.
3. ADDED ITEM
(a) Added Item.
2013-544
Moved by: Councillor T SouthwickSeconded by: Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93, discussionregarding a personal matter (Fire Chief / By-law Enforcement Officer position) beadded to the agenda as a closed session item.
CARRIED UNANIMOUSLY
4. 2014 DRAFT BUDGET
(a) 2014 Capital BudgetThe Treasurer, David Aristone provided Council with a copy of the 2014 Bayham AssessmentAnalysis. He outlined the property assessment values in 2013 and 2014, increased assessmentvalues from 2013 to 2014, the percentage increase, growth assessment value and estimated taxes.
The Treasurer explained that Growth Assessment totaling approximately $11,417,000 isadditional assessment that did not exist in 2013 and has been acquired through the constructionof new buildings. Increased assessment through payments-in-lieu by the provincial governmentregarding the Provincial Park are an additional $3.4 million, being phased in annually, over thenext 3 years. This equates to $92,000 being added to the levy without changing the tax rate. A1% increase in the levy, amounts to approximately $31,000.
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Budget Meeting Minutes December 09, 2013
Public Works
Public Works Manager, Vance Czerwinski circulated pictures of a vacuum trailer with a KubotaDiesel engine at a cost of $23,000, and areas of proposed roadwork on Tunnel Line. In addition,he provided a Bayham road map identifying roads proposed for addition of gravel, tar and chipwork and locations of culverts to be replaced. It was noted that the WaterAVastewaterdepartment could also utilize a vacuum trailer, however it was emphasized that staff mustascertain that parts are readily available for the vacuum trailer, should rqpairs be required afterpurchase.
Following discussion, it was agreed that amendments be made as follows:the construction project on Tunnel Line reduced to 4 km, at a total reduced cost of.
$80,000, andthe addition of a gravel project on Best Line at Murray Road, at an additional cost of.
$10,000, with appropriate budget adjustments made through reserves.
The Public Works Manager is to check the agreement with the County of Norfolk to determinewhether some areas requiring maintenance on the Bayham/Norfolk Boundary Road is theresponsibility of Bayham or Norfolk.
Community CentresIt was suggested that heating upgrades proceed for the Bayham Community Centre inStraffordville, even without grant funding.
Areas needing attention include:
- the heating in the north end is all electric baseboard heaters and it is uncertain whether theexisting flat roof needs replacing or would hold a rooftop heating unit;
the insulation ofductwork for the existing rooftop heating system at the south end of the.
building should be upgraded;. the main hall ceiling panels are bowing, and it may be more economical to lower the ceilingand add more insulation.
The Administrator advised that applications to the Enabling Access Fund have re-opened forprojects previously qualified, but not approved for funding. As a result, accessibility upgrades forthe Vienna hall is the only eligible Bayham project and staffhave advised that this project willbe re-submitted.
2013-545
Moved by: Councillor E KetchabawSeconded by: Deputy Mayor C Evanitski
"THAT the 2014 Capital Budget be approved, as amended."
CARRIED UNANIMOUSLY
Page 2 of 4
Minutes of the budget meeting held December 9, 2013. Page 19 of 323
Budget Meeting Minutes December 09, 2013
5. COMMITTEE OF THE WHOLE
(a) In Camera.
2013-546
Moved by: Councillor W CasierSeconded by: Councillor T Southwick
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:16 p.m. to discuss:
personal matters about an identifiable individual, including municipal or local.
board employees."CARRIED UNANIMOUSLY
(b) Confidential discussion regarding personal matters about an identifiable individual,including municipal or local board employees. (Fire Chief / By-Law Enforcementposition)
(c) Out of Camera.
2013-547
Moved by: Councillor T SouthwickSeconded by: Councillor W Casier
"THAT the Committee of the Whole do now rise from the "In Camera" session at
8:53 p.m."
CARRIED UNANIMOUSLY
6. BY-LAW
(a) By-law 2013-106 A By-law to confirm all actions of Council
2013-548
Moved by: Councillor T SouthwickSeconded by: Councillor W Casier
"THAT confirming By-law 2013-106 be read a first, second and third time andfin ally passed."
CARRIED UNANIMOUSLY
Page 3 of 4
Minutes of the budget meeting held December 9, 2013. Page 20 of 323
Budget Meeting Minutes December 09, 2013
7. ADJOURNMENT
(a) Adjournment
2013-549
Moved by: Councillor W CasierSeconded by: Councillor T Southwick
"THAT the Council meeting be adjourned at 8:54 p.m."
CARRIED UNANIMOUSLY
^^.J^^y
MAYOR CLERK
Page 4 of 4
Minutes of the budget meeting held December 9, 2013. Page 21 of 323
5
\ft-''A ^
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November 27, 2013
AutismoNTARioMunicipalityBayham ECE VE Sk.e th.: (lotentiai t^rlc^t.'sntf't'f
Lynda Millard9344 Plank Road, Box 160 ff
DEC - 9 2013StraffordviUe ON NOJ 1YO fto/
MUNICIPAUTV OF BAYHAiiiDear Lynda Millard,
April 2/ 2014, marks a historic day in Canada for the autism community. For the second year/Canadians wiU officially recognize World Autism Awareness Day.
As a means of increasing public awareness about Autism Spectrum Disorder (ASD) and theday-to-day issues faced by people with autism and their families/ Autism Ontario is invitingmunicipalities across the province to raise awareness of ASD by participating in our 2014 "Raisethe Flag" campaign.
By officially proclaiming April 2/ 2014 as World Autism Awareness Day and participating inAutism Ontario's //Raise the Flag" campaign/ your message to the people and families affectedby ASD living in your community and province-wide is loud and clear that their strugglesmatter to all Ontarians.
Autism Ontario is the leading source of information on autism and one of the largest collectivevoices representing the autism community in Ontario. Today/1 in 94 children are diagnosedwith autism in Canada. Through improved public awareness/ Autism Ontario strives toincrease opportunities and acceptance for over 100 000 people living with Autism SpectrumDisorder in Ontario/ ensuring that each person with ASD is provided the means to achievequality of life as a respected member of society.
If your community is interested in supporting autism awareness by participating in AutismOntario's "Raise the Flag" campaign on April 2/ 2014, please register your municipality atwww.raisetheflaeforautism.com or email us at [email protected]
For questions regarding participation, please contact Autism Ontario at 1-800-472-7789 and askto speak with Natasha Bowes (x233) or Shane Cunningham (x223).
Sincerely,
/Oa.-t^sK^S^-^^-^<^/
Natasha Bowes
Fundraising Coordinator
Correspondence dated November 27, 2013 from Autism Ontario r... Page 22 of 323
Correspondence from Childcan regarding "Season of Hope".File... Page 23 of 323
Correspondence from Childcan regarding "Season of Hope".File... Page 24 of 323
Dec. 10. 2013 8:40PM County of E s n No, 0847 1/25
^ 1"*"
/s2 /?/&ElgmCountyDecember 10,2013
For immediate release
Marr new Elgin County Warden for 2014
CENTRAL ELGIN - David Marr was acclaimed Warden of Elgin County at asession of Elgin County Council tonight.
Marr, the Deputy Mayor of Central Elgin. was unopposed in his bid for the one-year position. He had previously declared his intention to seek the office.
Marr served as a municipal councillor for 16 years, first on Port Stanley Councilfor six years and then as the Ward 1 representative for Central Elgin for 10 years.tf?.^as-aP.poi^T^ ?sin county couricil in 201°- He has served previously oncounty council (1995-97).
Marr has served on the Economic Development and Tourism AdvisoryS^?Iliit^fLt!'f^!Lt^lg^c^!?!^t?J-rLA?c®ssi.biIity AC!Yisory commlltee-theOfficial Plan committee, the Social/Entertainment committee, and the GreenLane Community Trust Fund; he currently serves on the board of the EIgin PoliceGroup Services.
Marrsaid he was "honoured to accept this position and represent Elgin Countyfor the coming year."
He thanked outgoing Warden Cameron McWilliam for his "quiet confidence,compassion, integrity and wit."
Priorities for the county, said Marr, were addressing the space needs for thecounty's ProvincialOffences Court and the museum, improving ambulanceresponse times in Bayham, improvements to Terrace Lodge and the relocation ofDexter Line.
,2Ccunt)fofE[g(nAdmInlatrBtlva Scrvicca460 SuMrt DriveSt.rhflfTias.On N5RSV1Phone: S1S-631.14SOWWW.Ogln-counly.on.es
Correspondence dated December 10, 2013 from County of Elgin ... Page 25 of 323
Dec. 10. 2013 8;41PM County of Elgin No. 0847 P. 2/2
On a personal note Marr said he would like to engage high student students indiscussions around municipal politics: "they are our future and we need them tobecome involved."
As well. upon the 100th anniversary of the First World War in 2014, he would liketo increase the county's involvement to various Remembrance Day ceremonies.
Committee appointments for the rest of council were approved:
1^ ^!?J^ f^n^i?1iSi?f^^I^^!^vi^^^°^£L?^^li?i^^a^^?^^and Dave Mennill; Dispute Resolution: Warden Marr, Councillors CameronMcWilliam and Paul Ens, Elgin County Museum: Councillor Jim Jenkins; Elgin StThomas Public Health: Councillors Bill Walters, Couckuyt and Bemie Wiehle;Health Recruitment Partnership: Councillor McWilliam; Rural Initiatives:Councillors Jim Mclntyre. Ens and McWilliam; Social/Entertainment: CouncilloreWalters andWiehle; St, Thomas Elgin General Hospital -Tom Marks (civilianappointee); St. Thomas Elgin Public Art Centre: Councillor Mennill; WasteManagement/Liaison - Committee of the Whole Council; SWEA: Warden Marrand Councillor Jenkins; St. Thomas Elgin General Ad Hoc Committee:Councillors Mennill and Mclnfyre; Joint Elgin/Central Elgin Accessibility Advisory:Warden Marr; Water Advisory Committee:" Councillor Jenkins.
The first meeting under Marr's guidance will be the final meeting planned for2013: Thursday, December 12 at 9:00 a.m.
-30-
For additfonal information, confact:
Susan McConnellAdministrative Services Coordinator(xl 03)
Correspondence dated December 10, 2013 from County of Elgin ... Page 26 of 323
^
LONG POINT REGION CONSERVATION AUTHORITY
^.Q&BOARD OF DIRECTORS MINUTES - November 6, 2013
(as approved at the Board Meeting held December 4,2013)
Members in attendance: D. Beres, R. Chambers, B. Chanyi, R. Geysens, E. Ketchabawand R. SackriderStaff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette and D. McLachlanRegrets: M. Columbus and D. Travale
The LPRCA Chair called the meeting to order at 6:35 pm Wednesday, November 6th, 2013in the Tillsonburg Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-170/13 moved: D. Beres seconded: R. Sackrider
THA T the LPRCA Board of Directors add "Big Otter Manna & Campground Request"under Correspondence as item 8 (e) to the November 6th, 2013 agenda.
CARRIED
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-171,13 moved: R. Sackrider seconded: B. Chanyi
THA T the minutes of the LPRCA Board of Directors regular meeting held October 2nd,2013 be adopted as circulated.
CARRIED
MOTION A-172/13 moved: D. Beres seconded: R. Sackrider
THAT the LPRCA Mid-month Development Application approval minutes of Octoberrd23ra, 2013 be adopted as circulated.
CARRIED
There were no questions or comments regarding the above minutes.
FULL AUTHORITY COMMITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale
Long Point Region Conservation Authority minutes of meeting ... Page 27 of 323
BUSINESS ARISING
a) Cost Analysis of FSC Certification Program
As per the correspondence attached to the report, various stakeholders suggest thatFSC certified products command a 5% to 10% premium. The British government isworking towards purchasing only FSC certified products and many feel that there is apossibility that other governments will follow suit and therefore, those not certified willbe limiting their market share.
The Chair emphasized that FSC certification comes with a cost and the GM remindedthe Board of the associated fees.
MOTION A-173/13 moved: R. Sackrider seconded: R. Chambers
THA T the LPRCA Board of Directors receives the FSC Cost Analysis Report datedOctober 2^h, 2013 for information.
CARRIED
REVIEW OF COMMITTEE MINUTES
None
CORRESPONDENCE
MOTION A-174/13 moved: D. Beres seconded: B. Chanyi
That correspondence outlined in the Board of Directors'Agenda of November 6th, 2013with additions be received as information.
CARRIED
The GM recently negotiated the next 5-year term for the 20-year lease with M. Garry,owner/operator of the Big Otter Marina and Campground. M. Garry originally agreedwith the 3% annual increases but asked for a reconsideration on the compounding ofsaid increases.
MOTION A-175/13 moved: R. Sackrider seconded: B. Chanyi
THA T the LPRCA Board of Directors confirms the Big Otter Marina and Campgroundfee schedule as per the GM's staff report of September 20^h, 2013..
CARRIED
DEVELOPMENT APPLICATIONS
a) Staff Approved applications - October 2013
FULL AUTHORITY COMMITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale2
Long Point Region Conservation Authority minutes of meeting ... Page 28 of 323
Staff approved 13 applications over the past month: NC-106/13, NC-107/13, SWO-2/13, NC-108/13, NC-109/13, NC-110/13, TIL-5/13, HC-51/13, NC-111/13, HC-52/13, NC-115/13, NC-118/13, NC-119/13.
MOTION A-176/13 moved: R. Chambers seconded: D. Beres
That the LPRCA Board of Directors receives the Staff Approved Section 28 RegulationthApplications report dated October 24In, 2013 as information.
CARRIED
b) New Applications
None
NEW BUSINESS
a) CALENDAR REVIEW
In addition to the events on the report, there is now two group tours booked at BackusVillage. The details of the ALUS tour are not yel finalized.
MOTION A-177/13 moved: R. Chambers seconded: B. Chanyi
THA T the LPRCA Board of Directors receives the November Calendar Review Reportas information.
CARRIED
b) GENERAL MANAGER'S REPORT
There were no questions or concerns with the GM's report.
MOTION A-178/13 moved: R. Chambers seconded: D. Beres
THAT the LPRCA Board of Directors receives the General Manager's Report forOctober 2013 as information.
CARRIED
c) EROSION CONTROL ASSISTANCE PROGRAM REQUEST
LPRCA has offered the Erosion Control Assistance Program (ECAP) for over 30 years.This request is located on a farm property north of Vittoria and the original berm is over
40 years old. Conservation Services has a $5000 budget for the ECAP.
MOTION A-179/13 moved: B. Chanyi seconded: R. Chambers
THA T the LPRCA Board of Directors approves the Terry O'Neill erosion control project
FULL AUTHORITY COMMITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale3-
Long Point Region Conservation Authority minutes of meeting ... Page 29 of 323
under LPRCA 's Conservation Services Erosion Control Assistance Program.
CARRIED
d) BACKUS MILL RESTORATION UPDATE
The GM has had regular discussions with Minister Finlay's office to help with potentialfundraising for the restoration of the Mill. The engineers from Spriet and Associateshave completed a cost assessment and structural integrity review. They reviewed thestructure twice this year, once early in the spring and again after the repairs were madeby staff and deemed that the mill was safe to conduct tours but suggested a limit of 20people at any one time. It was also suggested that the grinding stones not be operated.
The question arose as to why funds from the sale of Backus Woods are not being usedfor the Mill restoration. The GM explained that the Backus Heritage Conservation Areais split into three distinct parts: the Heritage Village and Mill; the ConservationEducation Centre and the campground operations. The donors specified that theinterest generated from the endowment funds received from the Backus Woods sale beused for the conservation education program. The Mill is part of the Heritage Villageand therefore is not included in the endowment fund.
MOTION A-180/13 moved by: R. Chambers seconded: B. Chanyi
THAT the LPRCA Board of Directors receives the GM's verbal update regarding theBackus Mill Restoration Project as information.
CARRIED
MOTION A-181,13 moved by: R. Chambers seconded: D. Beres
That the LPRCA Board of Directors does now enter into an "In Camera" session todiscuss:
3 the security of the property of the Conservation Authority;D personal matters about an identifiable individual, including Conservation Authority
employees;
a proposed or pending acquisition or disposition of land by the Conservationn
Authority;CARRIED
MOTION A-182/13 moved by: R. Chambers seconded: R. Sackrider
That the LPRCA Board of Directors does now adjourn from the "In Camera" session.
CARRIED
MOTION A-183/13 moved by: B. Chanyi seconded: D. Beres
FULL AUTHORITY COMMITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale4-
Long Point Region Conservation Authority minutes of meeting ... Page 30 of 323
THAT the LPRCA Board of Directors waives the purchasing policy in order to hire CyrilJ. Demeyere Limited to provide professional engineering services required for the repairof the Lehmans Dam bottom draw s!uice gate.
CARRIED
MOTION A-184/13 moved by: E. Ketchabaw seconded: R. Sackrider
THA T the LPRCA Board of Directors receives the confidential staff report regarding theSeptember 21st incident at the Norfolk Conservation Area as information;AND THAT existing procedures in handling camping issues remain in force.
CARRIED
MOTION A-185/13 moved by: D. Beres seconded: E. Ketchabaw
THA T the LPRCA Board of Directors approves the proposed land acquisition asoutlined in the General Manager's Confidential Staff Report of November 6"', 2073, s
AND THAT said offer stand till 5pm on the 75^ day of November 2013; *
thAND THAT the closing date be set at 5pm on the 11m day of December 2013.
CARRIED
MOTION A-186/13 moved by: B. Chanyi seconded: D. Beres
THA T the LPRCA Board of Directors receives the GM's verbal update regarding thedisposition of the Hay Creek Administration Offices as information.
CARRIED
The Chair adjourned the meeting at 7:50pm.
Roger Geysens Dana McLachlanChairman Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus
Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale5
Long Point Region Conservation Authority minutes of meeting ... Page 31 of 323
Long Point Region C
onservation Authority m
inutes of meeting ...
Page 32 of 323
MUSEUMS BAYHAMMinutes of November 13,2013 MeetingBayham Municipal Office, Straffordville, Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre,Anna Schafer, Albert White, Brian Masschaele, Ray Maddox, Ron Bradfield, Mayor PaulEns (7:35pm)Regrets: Councillor Tom Southwick, Matt Schafer
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA: It was moved by R. Bradfield and seconded by A.Whitethat the agenda be approved as presented. Motion Carried.
4. MINUTES: It was moved by L.Acre and seconded by C.Buchananthat the minutes of the October 9, 2013 meeting be approved aswritten. Motion Carried.
5. CORRESPONDENCE:
* email from Jo-Ann Hutchison regarding digital measurement toolfor Barn Quilt Trail.* email from Lynda Millard regarding new upgrades to securitysystem at museums (changed from ADT to Tyco).
6. MATTERS OUT OF THE MINUTES
a) Anchor Repairs: R.Bradfield loaded the anchor onto B.Hickey'strailer and it was delivered to Mr. Eicher's shop. The woodpreviously donated by Ken White Jr. has already been shaped &smoothed and is ready for preservative. The committee approved theuse of a clear gloss preservative which is designed to protect woodfrom sunlight, rain, and temperature changes. It was moved byR.Maddox and seconded by R.Bradfleld that we give 4 free passes tothe Marine Museum & Lighthouse and to the Edison Museum to KenWhite Jr. to thank him for the donation of wood. Motion Carried.
Museums Bayham minutes of meetings held November 13, 2013 an... Page 33 of 323
MUSEUMS BAYHAM
November 13,2013-2-
b) 1900's Postcards: Lloyd Cowan has about 5 postcards from the 1900'swhich were sent from Port Burwell to Eden. These postcards not onlydisplay photos from the downtown of Port Burwell at the time, but tell awonderful story of life at the time. This committee would like to obtain thesepostcards for our collection if they become available.
c) Bayham Historical Society's Fundraising Tea: was held on SaturdayOct. 19, 2013 at Corinth Church. The event was sold out and total profits areestimated to be in excess of $1200. Donations ofteacups & saucers forfuture events are still welcome.
d) Edison Night Fundraiser: M.Schafer held a special meeting on Nov.6,2013. Details regarding the fundraiser were discussed and plans were madeto complete the necessary preparations.
6.NEW BUSINESS:
a) Aylmer Home & Garden Show: April 11 13, 2014 at East ElginCommunity Complex. An 8ft x 10ft space with an 8ft back wall costs $250+hst. Hydro is an extra $45. If you reserve by Jan.30, 2014 you save the hst.All exhibitors must donate a door prize and have $2 million liabilityinsurance naming the EECC Board as insured. After some discussion thecommittee decided to postpone a decision until our January meeting to allowfor information regarding Tillsonburg's Home & Garden Show to begathered.
b) Donation from Port Burwell Historical Society: R.Bradfield announcedthat the Port Burwell Historical Society has replaced the floodlights alongthe top of the lighthouse. The new ones are LED, 800 lumens, which requireless energy and are guaranteed 2000 hours of usage. C.Buchanan agreed toconvey our thanks to the P.B. Historical Society. Chairman B.Hickey alsovolunteered to write a letter of thanks. A.White suggested that if thelighthouse has a separate electrical meter, we should investigate the optionof merging it with the marine museum's meter, so as to reduce cost.
Museums Bayham minutes of meetings held November 13, 2013 an... Page 34 of 323
MUSEUMS BAYHAM
November 13,2013-3-
c) Farewell to Bob Lozon: It was noted that Bob & Nancy Lozon will soonbe moving to Wallaceburg. Bob was the inaugural chairman of the newlyamalgamated Museums Bayham committee as well as the chairman ofBayham's Cultural Committee. It was decided that a letter of gratitude andfarewell be sent to the Lozons from this committee.
d) Mayor Ens Remarks: Mayor Ens expressed his gratitude to thecommittee and to the Port Burwell Historical Society for their generousdonation.
9. NEXT MEETING: Wednesday December 11, 2013, at 7:00 pmMunicipal office.
10. ADJOURNMENT It was moved by R.Maddox that the meetins beadjourned at 7:50 pm.
Chairman Bev Hickey Secretary Lynn Acre
Museums Bayham minutes of meetings held November 13, 2013 an... Page 35 of 323
MUSEUMS BAYHAMMinutes of December 13,2013 MeetingBayham Municipal Office, StraffordviUe, Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre,Matt & Anna Schafer, Albert White, Brian Masschaele, Ray Maddox, Ron Bradfield,Mayor Paul Ens (7:3 5pm)Regrets: Councillor Tom Southwick
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA: It was moved by R. Bradfield and seconded by R.Maddoxthat the agenda be approved as presented. Motion Carried.
4. MINUTES: It was moved by L.Acre and seconded by C.Buchananthat the minutes of the November 13, 2013 meeting be approved aswritten. Motion Carried.
5. CORRESPONDENCE:* email from Ministry of Citizenship & Immigration inviting us to submit namesfor 2014 Volunteer Service Awards
* email from Ontario Ministry of Citizenship & Immigration inviting us to submitnames for the 2014 provincial Volunteer Service Awards.* email from Aykner Fair Board notifying us of the change of date for their 2014Home & Garden Show (April 25-27).
6. MATTERS OUT OF THE MINUTES
a) Anchor Repairs: Mr. Richer asked permission to split the woodenrings on the anchor to avoid scratching the new wood. After somediscussion, it was decided to deny this request so that these originalwooden rings would not be altered.b) Edison Security System: Once the batteries were rq)laced, nomore problems have ensued.c) 2014 Volunteer Service Awards: C.Buchanan confirmed that nomembers of this committee qualify in 2014.d) Edison Night Wrap-Up: A date has not yet been confirmed forthis meeting. Also this committee will consider an offer to partnerwith Bayham's Family Table restaurant in hosting Edison Fest 2014.
Museums Bayham minutes of meetings held November 13, 2013 an... Page 36 of 323
MUSEUMS BAYHAM
December 11,2013-2-
e) Home & Garden Shows: Tillsonburg has not yet decided whetherthey will host a 2014 Show, but if they do, it will likely occur in lateMarch. Aylmer's change of date for their show was noted. (April 25-27) C.Buchanan volunteered to find out the cost of the London Home& Garden Show. R.Maddox suggested that renting a table at TrailsEnd Market, near London, would expose our museums to some 2,000people and the cost is reasonable.f) Thank you to Pt.Burwell Historical Society: B.Hickey sent aletter on our behalf. Copies were distributed.g) Farewell/Thank you to Bob Lozon: L.Acre sent a letter to Bob &Nancy Lozon. Copies were distributed.
6. NEW BUSINESS:
a) Photo Cell Replacement: It was noted that the photo cell on the northend of the Marine Museum needs replacing.
b) Furnace Repairs: Although still running, the Marine Museum'sfurnace is making a loud banging noise. Ron Ball recommendsreplacing the ventor motor at a cost of $710. A.White and C.Buchananvolunteered to examine the motor for loose parts that may be banging.The committee wishes to postpone efforts to collect quotes on a newfurnace until the new year, as the existing one is keeping the buildingadequately warm to protect the pipes from freezing.
c) Elgin County Museum Strategic Planning: B.Masschaele reportedthat Elgin County's Museum is undertaking a Strategic Planningreview in January 2014. He recommended that C.Buchanan beappointed the Museums Bayham representative for imput on thereview. A draft plan is expected in February.
d) Elgin County New Museum/Court House: B.Masschaele reportedthat consultants will be designing some concepts for a new ElginCounty Museum/Court House, which will be built adjacent to theexisting Administration Building. Funding for the Court Houseportion is expected from the province in 2015 & 2016 with actualconstruction in 2017, to correspond with the Confederation 150Project.
Museums Bayham minutes of meetings held November 13, 2013 an... Page 37 of 323
MUSEUMS BAYHAMDecember 11,2013
-3-
e) Committee Vacancies: This committee is mandated to have aminimum of 11 members. We currently have only 9. It was moved byR.Bradfield and seconded by B.Masschaele that we invite Susan Startit attend the next 3 meetings in anticipation of her appointment to thecommittee. Motion Carried.
f) Sympathy for Mary Gladwin: L.Acre was directed to send asympathy card to M.Gladwin on the loss of her husband.
g) Chairman's Christmas Comments: B.Hickey thanked committeemembers for their participation and interest in this committee and itsefforts during 2013. He wished everyone a Merry Christmas and SafeHoliday season and promised to bring donuts at the January meeting.
9. NEXT MEETING: Wednesday January 8, 2014, at 7:00 pm Municipaloffice.
10. ADJOURNMENT It was moved by M.Schafer that the meeting beadjourned at 7:55 pm.
Chairman Bev Hickey Secretary Lynn Acre
Museums Bayham minutes of meetings held November 13, 2013 an... Page 38 of 323
Correspondence dated December 6, 2013 from Township of Killa... Page 39 of 323
Correspondence dated December 6, 2013 from Township of Killa... Page 40 of 323
^
<*: L°%89 Limerick Lake Road :fls r-v JENNIFER TRUMBLE,*: s.rfi ^.<.' '-'.£ »R. R. #2, GILMOUR, ON ^Cs Clerk-TreasurerIf
'- ''V-.-.-"KOL IWO :t.^- 613-474-2863 (Phone)fc-^*
:-r^; 613-474-0478 (Facsimile)^^.~c*
Roads: 613-474-0060 clerk(%township.limerick.on.ca^" \.< ^:4i <& Si*..
BuUding: 613-474-2646 ^S^R^t^^ w.w.w.township.limerick.on.ca'0, tf
CL/Q
CORPORATION OF THE TOWNSHIP OF LIMERICK
The Honourable Kathleen Wynne,Premier of OntarioMinister - Minister's Office
I Ih Floor, 77 Grenville StreetToronto, ONM7A1B3
05 December 2013
RSI Request for the Province of Ontario to step in and abolish OPP New Billins Model
Honourable Premier Wynn;
Please find enclosed a certified copy of resolution 2013-209 carried by the Council of theTownship ofLimerickon December 3rd, 2013, which requests that the Province of Ontariorecognize the new billing model is unfair to Rural Ontario and that it be replaced with a newProposal that deals directly with lowering the high cost of policing in Ontario.
Respectfully,.»...
\
o^-^ .r
..: A\' \_
Jennifer TrumbleClerk-Treasurer
Cc: the Honourable Madeleine Meilleur, Minister of Community Safety & Correctional Services,the Honourable John Gerretsen, Attorney General of Ontario, Federation of Northern OntarioMunicipalities [FONOM), Association of Municipalities of Ontario (AMO), and all rural Ontariomunicipalities with a permanent population of 10,000 or less,
Ends.
Correspondence from Township of Limerick from Premier Kathle... Page 41 of 323
&t ^%89 Limerick Lake Road »':»! '^. JENNIFER TRUMBLE,'<38 r4-^ '<^ .-UR. R. #2, GILMOUR, ON '.^.
^ CIerk-Treasurer1
KOL 1WO ^ 613-474-2863 (Phone)^v'^
.^m^li
1^ 613-474-0478 (FacsimUe).-»
Roads: 613-474-0060 clerkfaitownshialimerick.on.ca\/^ ^y. # \ .ftBuUding: 613-474-2646 .o c/-^' w.w.w.township.limerick.on.cay .tf*
S^OfiTfE0
CORPORATION OF THE TOWNSHIP OF LIMERICK
MOTION: (2013-209) CARSON-YOUNG
WHEREAS, the Ontario Provincial Police are proposing a new billing model for chargingmunicipalities for policing services, starting In 2015;AND WHEREAS/ the current billing model is a deployment model, in which cost recovery isbased on percentage of detachment workload, actual detachment staffing levels/ wages andbenefits, and a cost recovery component for other expenditures, which model has been inplace for over 15 years;AND WHEREAS, the new methodology would charge each municipality a flat $260 perhousehold fee for the base costs related to providing police services, plus a variable chargefor each call for service In that municipality. The rationale for this is that there is a base fixedcost for providing police services that must be borne by all participating municipalities,regardless of the number of calls for service that the OPP responds to in each municipality.The OPP have advised that 73% of their costs are fixed (l.e. base costs) and 27% are variable;AND WHEREAS, the actual specifics of the cost for the calls for service have not been releasedor calculated, the OPP has estimated that the average cost per household in Ontario forpolicing services, including both the base cost and the calls for service, would beapproximately $369;AND WHEREAS, this model would see the OPP costs for Limerick Township increase from $84,930 (per 2012 FIR) to $218, 817, an increase of $133, 887 or 157%;AND WHEREAS, this model is fundamentally flawed, unfair and inequitable.THEREFORE BE IT RESOLVED THAT the Province of Ontario and Premier Wynne be petitionedto recognize that this model is unfair to rural Ontario and further that his funding model bescrapped immediately and replaced by a proposal that deals directly with lowering the highcost of policing in Ontario.AND FURTHER THAT this resolution be forwarded to The Honourable Kathleen Wynne/Premier of Ontario, the Honourable Madeleine Meilleur, Minister of Community Safety &Correctional Services/ the Honourable John Gerretsen, Attorney General of Ontario,Federation of Northern Ontario Municipalities (FONOM), Association of Municipalities ofOntario (AMO)/ and all rural Ontario municipalities with a permanent population of 10,000 orless.
CERTIFICATION
/ hereby certify that this is a true copy of a resolution passed by the Council of the Township of Limerick at their meeting held onDecember 3rd, 2013.
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Jermifer Trumble - Clerk-Treasurer - Township ofiimerick
Correspondence from Township of Limerick from Premier Kathle... Page 42 of 323
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December 6,2013The Honourable Kathleen Wynne,Premier of OntarioMinister- Minister's Office11th Floor. 77 Grenvllte StreetToronto, ONM7A1B3
Re: Request for the Province of Ontario to step In and abolish the OPP new BllfingModel for Pol fee Services.
Dear Honourable Premier Wj^nne,
^^Dl^^rp^^R^^^I|^.I^^D^^^'^^'^|^^l|^p^/Ii^dpalltyBilling Model for polices services starting in 2015.Ptease find enclosed a copy of the above noted resolution whteh requests the assistance ofthe Pn^nce of Ontario and Punier Wynne to abolish the p^posed-bilUng modeLIf further information is required, please do not hesitate to contact the undersigned.
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Sincerely,/ .-*
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t^t a -f ~^w/ . L
Ctftdyteug^fr^""- <tot^ v
Clerk
Municipality of McDougall5 Barager Bh/d.McDougall, ONP2A2W9
End.
ec: All Munidpalrties with a permanent population of 10,000 or less;The Honourable Madeteine Meilleur, Minister of Community Safety & CorrectionalServices;The Honourable John Gerretsen, Attorney General of Ontario;The Federation of Northern Ontario Munidpalrties (FONOM);Association of Municipalities of Ontario (AMO);Bonnie Lysk, Auditor General of Ontario.
5BARA!?ERBOUUSWUa?; MCDOUQALL, ONTARIO; P2A 2W9PHONE 70^342^252; 1-8884SO-8401; F^C 706-342-5573
www.mumcipa1itYofincdouean.com
Correspondence dated December 6, 2013 from Municipality of M... Page 43 of 323
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RESOLUTION NO. SO/^//97y ~w
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DATE: /2^w^i //JLS/3/
?
^CARRIED.t/^ 9
- ^ssyfrDEFEATED:
MOVED BY: DIVISION UST FOR AGAINST
^Bi0^ CouncTIIor Daleman
v Councillor Dbcon
SECONDED BY: Councillor Johnson
v -J^- CouncBtorMatott
y
Mayor Robinson
WHEREAS the Ontario Provincial Police are proposing a new billing model for chsagingmunicipalities for policing services, starting in 2015; andWHEREAS the current billing model is a deployment model. In which cost recovery isbased on percentage of detachment workload, actual detachment staffing levels, wagesand benefits, and a cost recovery component for other expenditures, which mocfel hasbeen in place far over 15 years; andWHEREAS the new methodology would charge each municipality a flat (260 perhousehokl fee for the base costs related to providing police services, plus a variablecharge for each call for service In that muntcfparrty. The ratfonafforthTs isfhatthereis a
r
base fbced cost for providing police servkses that must be borne by ati participatingmurncfpatittes, regardless of the number of cafte for service that the OPP responds to ineach municipality. The OPP have advised that 73% of their costs are fixed (Le. basecosts) and 27% are variable; andWHEREAS the actua! spectfics of the cost for the calls for service have not beenreleased or calculated, the OPP has estimated that the average cost per household inOntario for policing services, including both the base cost and the calls for service,
*
would be approximately $369; andWHEREAS this model would see the OPP costs for West Parry Sound Municipalitiesincrease ftom (3,412,189 (per 2012 FIR) to $6,537,204, an increase of $3,125.015 or92%; andWHEREAS this model would see OPP costs increase for the Municipality of McDougallfrom $233,396 (per 2012 RR) to $825.086 an increase of $391,690or168%;andWHEREAS this model is fundamentally flawed, unfair and inequitable;
Correspondence dated December 6, 2013 from Municipality of M... Page 44 of 323
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RESOLUTION NO... *
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DATE:*
v CARRIED,**. .*
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-^a^&y"DEFEATED:
MOVED BY: DIVISION LIST EQS AGAJN3T*
f
Councillor Daleman
Councillor Dixon
SECONDED BY Councillor Johnson*.
Councfflor Matott
Mayor Robinson
..»
THEREFORE BE IT RESOLVED THAT the Province of Ontario and Premier Wynnecannot altow this type of unfsafr treatment towards rural Ontario, and this funding model I
be scrapped Immediately;AND FURTHER THAT this resolution be forwarded to The Honourable KathleenWynne. Premier of Ontario, The Honourable Madeteine Meilteur, Minister of CommunitySafety & Correctional Services, The Honourable John Genretsen, Attorney General ofOntario, Federation of Northern Ontario MunicJpaIrttes (FONOM). Association ofMunldpalffies of Ontario (AMO), and an rural Ontario municlpalfttes with a permanentpopulation of 10,000 ortess.
^
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MAYOR
Correspondence dated December 6, 2013 from Municipality of M... Page 45 of 323
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November 19, 2013
To all Municipalities with a permanent population of 10,000 or less:
RR; Request 7c7 ^3 Province of Onterio to step in end aboiish OPPnew BilKr-s model for Poljca Csrvices
^La/^L?la.r.r?1_ee?.ns.?Lt?e-.T(?wn®hip ofse9u^ Council held November 18th,2013_Resoluuon No- 2013-3" was passed opposing the proposed OntarioProvincial Police new billing model for charging munidpaliUes for policingservices starting In 2015.
I enclose a copy of Resolution No. 2013-391 which requests the assistanceofUie Province of Ontario and Premier Wynne to abolish the propos.d-bHKngmodel.
Yours truly,
DavM Conn,Mayor
End.
ec: The Honourable Kathleen Wynne, Premier of Ontario;]?^!^?o-u-r?SI?^a_deleine Meitleur' Minister of Community Safety &Correctional Services;The Honourable John Gerretsen, Attorney General of Ontario;The Federatfon of Northern Ontario Muntcipaltties (FONOM);Association of Municipalities of Ontario (AMO);Bonnie Lysyk, Auditor General of Ontario.
Correspondence dated November 19, 2013 from Seguin Township ... Page 46 of 323
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November 19, 2013
The Honourable Kathleen Wynne,Premier of OntarioMinister - MINISTER'S OFFICEllth Floor, 77 Grenviile Street,Toronto, OntarioM7A1B3
Dear Honourable Premier Wynne:>w arf t-X
F.e31,"3^ ,'k,,1 \-i0 ;^X*"S^Z2 0" C.iG:arn; ;c ^^ in and T^^."^.- ;rK T^'F;. .»-h»«K [_ L.a ^
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At a regular meeting of the Township of Segutn Council held November 18th,2013 Resolution No. 2013-391 was passed opposing the proposed OntarioProvincial Police new billing model for charging municipalities for policingservices starting in 2015.
I enclose a copy of Resolution No. 2013-391 which requests the assistanceof the Province of Ontario and Premier Wynne to abolish the proposed billingmodel.
Yours truly,
cs^David Conn,Mayor
End.
ec: All Municipalities with a permanent populatfon of 10,000 or less;The Honourable Madeleine Meilleur, Minister of Community Safety &Correctional Services;The Honourable John Gerretsen, Attorney General of Ontario;The Federation of Northern Ontario Municipalities (FONOM);Association of Municipalities of Ontario (AMO);Bonnle Lysyk, Auditor Genersl of Ontario.
Correspondence dated November 19, 2013 from Seguin Township ... Page 47 of 323
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ma Resolution No. _2fil3 -zc\\t IbwiuNp
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^&Moved by
Saconded by fi^J^^SU^ Date November 1 ntt 2013..
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^ ^» £;.?il^o'^£!lo»J?^.li?5?ll^l^?FeRiro?osit?g 5J1.<?V billlln9 mod®i fe*"chyglng munldpc.lltles for policing services, stertlng in 2015;
^±'.r-?:;?A2^ the current bMUng model is a deployment model. In which costrecovery Is based on percentage of r.etachmentworidoad.actuardetachmentskfflng.Jevels' waS'.es and benoflts, and a cost recovery component'for otherexpenditures, which model has beer. In place for overis years;
^i;"^ V^rr^ir, tfie new methodology would chcrge each munIdpaHty a flat t260.per.h°."seholdfee_fol'thebase costs.nristed to providing poUceseivTces.'piiB avartebte charge for each call for service In that munlclpailty. The'rattonale'forthte Is?^*S?SJ! ^^?S^^?-?)?forSrovidL".? Pollceservt s£hat must be borne by aHparticipating munldpalWes, regardless of tte number of calls for^ service yiattheOPPjespondsto In eachmuntdpaHty. -The OPP teve advised that73%oftheTr costsare fbced (l.e. base costs) ano 27% are varfcbte;
A^ ^y^^, the uaual spsdflcs of the cost for the calls for service have notbeen released or calculated, the OPP has estimated that the" average cost'perhousehoM In Ontario for policing services. Including both the base ast'andtte callsfor service, would be approximately $369;
:JS^f^f thte "?odel^o^s??-t(?e ol?pcos^s for west: parTy Sound1hr ,'-
municipalities Increase (rom C3.412.l89 (per 2012 FIR) to $6;537.204;an-lncreaseof $3,125/015 or 92%;
.:S^-t v ^tftssmodetwouLdse?_opp costs lncr3ase for Seguln Township from. Tt-A
3 (per 2012 FIR) to $1,759,392, an Increase of ?l,l66,733 or 197%;
this model Is fundamentally fievfcd, unfair and Inequitable.r*/ ^>u. jH- /
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:. the Province of Ontario and Premier Wynneh .* ».*, -jfn, I. . A*»r ^ - n
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cannct allow this type o," un>rlr freGtm^nt towerds rurel C^tario/anti this ftjnding
Correspondence dated November 19, 2013 from Seguin Township ... Page 48 of 323
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model be scrapped Immediately.
^i:3 FU^: ^''l d r t this rwolutton be forwarded to The Honourable Kathlaen. td
wyn"3'premlei'?f9"tari0'The Honourable Madeleine Menieur;Mlntete'rofCommunity Safety & CorrecHonal Services, The HonourafateJohn Gerrctsen,^L^}OL^-f!^M^^?^^^^o^^^aJto:rLorMU"ld?iu^^on^?-^AM0)'and a" rural'Ontarto'munidpaifuSwith a permanent population of 10/000'or less.
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Chidley CARRIEDJ
^.Gibbon DEFEATED
Hepworth
Jecklln
Osbome
Safnsjury
Conn
Correspondence dated November 19, 2013 from Seguin Township ... Page 49 of 323
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; ioncufs-b'e .viadaleine IVieiileurivm:3ier of Communiiv Sa.'eiy £.10 Coi'rectional Ssrvices
th Lf3 :-Eoo., ^30.'ge Drew .-uiidino<<'
25 Gros^enor Street.'orci-yiO, C.-iterio iviTA tiw3
'.'he .^onourejls ivladeleine ivteit;3t'r:
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'.'he Courici! or ihe Corporation 3f ': cy Ve.i'ey 7ownsh;p £-L i^s 3ouncit r^eetir.c' onc»-
tjove:7.je- ?3, 2313 edopiad 'J.e rollowng r3£olu£ion:4 4 <.*
ut « a.ri> ^ * f ^ t^ -» <
^ft E .,\ the Ontario Provincial Police are seeking stakeholder input on a new billing mode! to be.>*
used to charge municipalities for policing services starting in 2015;t * .-A -^" ?., the current billing mode) is a deployment model whereby cost recovery is based on<*I
a percentage of detachment workload, actual department siaffing levels, wages and benefits, and acost recovery component for other expenditures, and has been in place for over 15 years;
d < »
\ the proposed biliing model would calculate municipd policing bills using a"base"* .»fu *
amount plus a^charg3 for service calls, with the base ievel purported' to be 73% of OPP costs andrepresents $260 per household regardless of the resources actually consumed by each municipalityand the balance (27%) representing reactive calls for service based on the number and type of calfs;
I ', crime rates in Ontaho generally, and Tay Valley specifically, are in decline;I- m *..
a» ^ the proposed mode! would result in the OPP costs for Tay Valley TownshipM *t- . A I
increasing from $485,000 annually to almost $1.4 milfion annually, a staggering increase of 189%,translating into a property tax increase of mors than 20%;
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-, the proposed billing model has been endorsed by an exceptionally small percentageI*
(18%) of OPP policed municlpaliiies based on a survey conducted during the summer of 2013;-t
, an almost identical number of survey respond3nts chose the existing billing modelr.L»
based on the same survey;
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Correspondence dated December 10, 2013 from Tay Valley Towns... Page 50 of 323
, the metric used by the OPP to compare costs between municipaiities based on. h u* » hI* ^ *
costs perhousehold'ls fundamentally flawed as it implies that "nlyj^dentidtaxpayers pay fo_rpoficing, and does not take into account the_9reater,ability,to^y^anhe urban centres possessbecause of their larger commercial, industrial and institutional tax bases;
: :.l * i ^, expressing costs on a per household basis efieutively exaggerates the unit cost of1.*
policing in municipalities with urban centres; k/
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'; :J.,:. .^, th3 billing reform process appears to be moving forward completely independent ofI. r
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the Future of Policing Advisory Committee (FPAC) work;
':" ^1 ^k, the proposed model is fundamentally flawed, unfair, and inequitable;1 IT.
z'v j ..:.:. the Township of Tay Valley call on the Province of Ontario,a 1* » Jn. h M.
* t _.Un jn ^ -.>
Premier Wynne, and Minister Meilieur to cease the OPP billing reform process untiltheFutureoTthePolicing Advisory Committee has completed its report and the recommendations the^n have beenstudied; and municipalities have been consulted and afforded an opportunity to comment;
this resolution be forwarded to the Honourable Kathleen Wynne, Premier ofh- n 1 1.
" -I
Ontario, the Honourable >v1ade!eine iveilteur, Min'ster of communitysafe1y,£cor^e^ti?nal ?^rY^es 1
theHonourayeJeffTeaLM^ter of Rural Affairs, Association of ^unldpalittes of Ontario (A^,0), andalTrural municipalities with c. permanent popufation of 12.000 or less."
'ay Vdtey Yownsh:? Ocuncil osEieves th3 proposad Ck:'F biKhg r3«:o.-m model is sniirelyhco:isi3t3ntwft:i fie Province'3 comnitner:i .0 £Lrength3-i rurs-1 OniE.rio.
If yo-- require E.ny :^r infcr,-,,E.tion, plesss do nto. hesitate to co^.£=t .he rndereigned£t'(3':3) 267-5353 e;:t. 130 or ct3ri^@:ayl/£ileytwo.c?.
Sincerely;
Arr:£T.:ta iviabo/^ iar':.^J
Kathleen Wynne, Premier and Minister of Agriculture and Foodec:
JeTf Leal. Minister of Rural AffairsRandy Hiliier, MPP, Lanark-Frontenac-Lennox and AddingtonAssociation of Municipalities of OntarioLeslie Drynan, Deputy Cierk, Lanark CountyAil rural municipaiities with a permanent population of 12,000 or less
<BP
'.SyVG^-^'OV-n^tIp^/ E-ter^ar ^o^, KJ.. ^.., P.i.th C^,r?o .^K ^ri
ww*f.^t''/£.i!^t*';";o.c:.A
iFci,i: (613)2tnti3't6 ?i^ne: (uj;>)-t2/-i^^4i^ ^^.A coa:2 (6i3i ^"yii-c io-u^i
Correspondence dated December 10, 2013 from Tay Valley Towns... Page 51 of 323
Correspondence dated December 11, 2013 from Tay Valley Towns... Page 52 of 323
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co J^LCLlc?||^-5-S^5
Children's Christmas Wish Tree 0 /<3
Due to the compassion and the generosity of this community(BAYHAM) all 16 individuals who were brought to our attention havehad their tag picked out by someone and in a lot a cases the gifts arealready under the tree. We have had inquiries about any more tagsbeing placed on the tree. At present the 2 Schools in our area arescreening their classes to determine any parties which should beincluded in this process. We have been informed that there is indeed
more children who need all of our assistance. There are 2 lists beingcompiled by the Schools and we will be receiving these tags in the nearfuture. If you wish to participate in this simple but rewardingendeavour you can come in and check the tree or contact Randy/Dianne or Candy at 519-874-4085 or after hours at 519-874-1137
Again we would like to inform you how overwhelmed we have beenwith your compassion and generosity.
Let us do all that we can to insure that every child in our municipalityhas a MERRY CHRISTMAS.
The Management and Staff of Bayham's Family Table
Correspondence from Bayham's Family Table regarding "Childre... Page 58 of 323
-s
.i spectra Fnergy Company
^CEinNovember 28, 2013 &rc.22°"^
""nitiryoFB^VIA COURIER
TO: ALL Clerks of Municipalities.
Union Gas filed an application with the Ontario Energy Board ("the Board") on October22, 2013 seeking changes to Union's regulated gas distribution, transmission and storageservices effective January 1, 2014.
Enclosed is a copy of the application, as well as a copy of the Notice of Application inEnglish and in French issued by the Board on November 22, 2013 under Docket No. EB-2013-0365.
Yours truly,
Chris RipleyManager, Regulatory Applications
End.
Correspondence dated November 28, 2013 from Union Gas regard... Page 59 of 323
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October 22, 2013
Ms. Kirsten WalliBoard SecretaryOntario Energy Board2300 Yonge Street, 27*h FloorToronto, ON M4P 1E4
Dear Ms. Walli:
Re: EB-2013-0365 - Union Gas Limited - 2014 Rates Application
Please find attached an application from Union Gas Limited ("Union") seeking changesto Union's regulated gas distribution, transmission and storage services effective January1,2014.
Union's supporting evidence will be filed at a later date. The application has been filedin advance of the evidence to expedite the application process,
If the proposed rate changes are approved by the Board the total bill increase for a typical3Southern Operations residential customer consuming 2,200 m per year would amount to
$1 - $2 per year. For a typical Northern or Eastern Operations customer consuming 2,200m3 per year, the total bill decrease would amount to $16 - $20 per year.
Union seeks the Board's issuance of the final Rate Order by November 30, 2013 toensure the implementation of 2014 rates by January 1, 2014. In the event that the Boarddoes not issue a rate order by November 30, 2013 for implementation by Union onJanuary 1, 2014, Union seeks an Order of the Board declaring Union's rates in effect asof December 31, 2013, interim as of January 1, 2014. It will be Union's proposal in thismatter to deal with any retrospective impact of the delayed implementation through a raterider for general service rate classes and a onetime adjustment for all other rate classes,which will recover any changes in rates ultimately approved by the Board's order witheffect from January I, 2014.
Yours truly,
[Original signed by]
Chris RipleyManager, Regulatory Applications
c.c.: EB-2013-0202 IntervenorsCrawford Smith, Torys
P. 0. Box 2001, 50 KJI Drive North, Chatham, ON. N7M 5M1 www.unione.is,cornUnion Gas Limited
Correspondence dated November 28, 2013 from Union Gas regard... Page 60 of 323
Filed: 2013-10-22EB-2013-0365
ONTARIO ENERGY BOARD
IN THE MATTER OF the Ontario Energy BoardAct, 1998, S.O. 1998, c.l5 (Sched. B);
AND IN THE MATTER OF an Application byUnion Gas Limited, pursuant to section 36(1) of theOntario Energy Board Act, 1998, for an order ororders approving or fixing just and reasonable ratesand other charges for the sale, distribution,transmission and storage of gas as of January 1,2014.
APPLICATION
I. Union Gas Limited ("Union") is a business corporation incorporated under the laws of the
province of Ontario, with its head office in the Municipality ofChatham-Kent.
2. Union conducts both an integrated natural gas utility business that combines the operations
of distributing, transmitting and storing natural gas, and a non-utility storage business.
3. Union was an applicant in a proceeding before the Board for an order of the Boardapproving or fixing a multi-year incentive rate mechanism ("IRM") to determine rates forthe regulated distribution, transmission and storage of natural gas. The Board assignedEB-2013-0202 to Union's application.
4. Union filed an IRM application with the Board on July 31,2013. The application was
supported by a comprehensive Settlement Agreement (the "Agreement") between Unionand stakeholders. The stakeholders party to the Agreement were parties who participated in
Union's 2008-2012 IRM proceeding and in the annual rate proceedings throughout the last
IRM term. The proposed IRM parameters found in the Agreement were further supported
by evidence and reports. The Board approved the Agreement on October 7, 2013.
Correspondence dated November 28, 2013 from Union Gas regard... Page 61 of 323
- Page 2
5. Union's Board-approved Agreement sets out a multi-year incentive ratemaking mechanism
("IRM") for calendar years 2014 to 2018. The framework includes a price cap index ("PCI"),
where rates are a function of: an inflation factor ("I"), a productivity factor ("X"), certain non-
routine adjustments (Z factors), certain predetermined pass-throughs (Y factors), and an
adjustment for normalized average consumption ("NAC") to reflect changes in consumption in theGeneral Service rate classes.
6. The IRM approved for Union contemplates the filing by Union of an application for Z
factor adjustments, structural rate design changes or the pricing of new regulated services
in a time frame that will enable these issues to be resolved in sufficient time to be reflected
prospectively in the next year's rates. This requires the filing of a draft Rate Order with
supporting documentation which reflects the impact of the PCI pricing formula so that a
final Rate Order will be issued for implementation by January 1,2014.
7. Union hereby applies to the Board, pursuant to section 36 of the Act and pursuant to the
annual rate-setting process underlying the IRM in the Agreement, for an order or orders
approving or fixing just and reasonable rates and other charges for the sale, distribution,
transmission and storage of gas effective January 1, 2014,
8. Union further applies to the Board for all necessary orders and directions concerning pre-
hearing and hearing procedures for the determination of this application.
9. This application is supported by written evidence that will be filed with the Board and may
be amended from time to time as circumstances may require.
10. The persons affected by this application are the customers resident or located in the
municipalities, police villages and Indian reserves served by Union, together with those to
whom Union sells gas, or on whose behalf Union distributes, transmits or stores gas. It is
impractical to set out in this application the names and addresses of such persons because
they are too numerous.
Correspondence dated November 28, 2013 from Union Gas regard... Page 62 of 323
Page 3 -
11. The address of service for Union is:
Union Gas Limited
P.O. Box 200150 Keil Drive North
Chatham, OntarioN7M5M1
Attention; Chris RipleyManager, Regulatory Applications
Telephone: (519)436-5476Fax: (519)436-4641
- and -
Torys
Suite 3000, Maritime Life TowerP.O. Box 270Toronto Dominion Centre
Toronto, OntarioM5K 1N2
Attention: Crawford Smith
Telephone: (416)865-8209Fax: (416)865-7380
DATED October 22, 2013.
UNION GAS LIMITED
[Original signed by]
Chris RipleyManager, Regulatory Applications
Correspondence dated November 28, 2013 from Union Gas regard... Page 63 of 323
Union Gas Limited has applied to change its natural gas rates effectiveJanuary 1,2014
Learn more. Have your say.Union Gas Limited has applied to the Ontario Energy Board to change Its natural gas rates effectiveJanuary 1, 2014. Under the proposal, residential customers of Union Gas In Southern Ontario (thosefrom Windsor to Hamilton) would see an increase of $1 .55 (0,2%) to their average annual bill. Residentialcustomers In all the other areas served by Union Gas would see a decline ranging from $16.54 to $19.76(1.9% to 2.1%) to their average annual bill. Other customers, including businesses, may also be affected.In addition, Union has proposed to gradually allow large volume direct purchase customers to shift theirnatural gas delivery obligation from Parkway to Dawn.
THE ONTARIO ENERGY BOARD WILL HOLD A PUBUC HEARINGThe Ontario Energy Board (OEB) will hold a public hearing to consider Union Gas' request. We will question the companyon its case for a rate change. We will also hear arguments from individuals and from groups that represent Union Gascustomers. At the end of this hearing, the OEBwi!! decide what, if any, rate changes will be allowed,
Union Gas' application Is based on an Incentive Ratemaklng Framework previously approved by the Board for the period2014-18. The rates are based on an adjustment formula that incorporates inflation and a productivity factor.
Tha OEB is an independent and impartial pubilc agency. WB make decisions that serve the public interest. Our goal is topromote a financially viable and efficient energy sector that provides you with reliable energy services st a reasonable cost.
BE INFORMED AND HAVE YOUR SAYYou have tha right to information regarding this application and to be Involved in the process. You can:
review Union Gas Limited's application on tha OEB's website now.sign up to observe Vhe proceeding by receiving OEB documents related to Uie hearing.*
file a letter with your comment;,, which will be considered during the hearing.»
bscome an active participant (called an :ntervenor). Apply by December 16, 2013 or the hearing will go ahead without.
you and you will not receive any further notice of the proceeding.at the snd of the process, review tha OEB's decision and Its reasons on our websrte.
LEARN MORE
The proposed charges relate to Union Gas Llmlted's distribution, storage and transmission rates. Our file number for this caseis EB-2013-0365. To learn more about this hearing, find instructions on howtoflle letters or become an intervenor, or lo accessany document related to this case please enter that file number at the OEB webste: www.ontarioenergyboard.ca/notice. Youcan also phone our Consumer Relations Centre at 1-877-632-2727 with any questions,
ORAL VS. WRITTEN HEARINGS
There are two typss of OEB hearings - oral and written. The OEB will determine al a later date whether to proceed by wayof a written or oral hearing.
PRIVACYIf you write a letter of comment, your name and the content of your letter will be put on the public record and the OEBwebsite. However, your personal telephone number, home address and email address will be removed. If you are abusiness, all your information mil remain public. If you apply to become an intervenor, alt Snformafton wffl tie public.
This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 199B c. 15 (Schedule B).
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stee: Sin X 10.44S7 ln|Lmn: 147 Pane: 1Not standard style. Ad style is following what was given by the client.
Correspondence dated November 28, 2013 from Union Gas regard... Page 64 of 323
Union Gas Limited a depose une requete en vue d'obtenir une modification de sestarifs de gaz naturel, entrant en vigueur au 1'r janvier 2014.
Apprenez-en plus. Donnez votre avis.
Union Gas Limited a depose une requete aupres de la Commission de l'6nergie de I'Ontario en vued'obtenir une modification de ses tarifs de gaz natural, entrant en vigueur au 1'r janvler 2014.Avec['adoption de cette proposition, lesconsommateur5r6sidentielsdeUnionGasdusuddel'pfitarlo(de Windsor d Hamilton) verralent leur facture annuelle moyenne augmenter de 1,55 $ (0,2 %). Lesconsommateure rfsldentlels de toua las autres secteurs desservis par Union Gas constateront unebaisse au nfveau de leur facture annuelte moyenne alfanf de 16,54 $ & 19,76 $ (de 1,9 % S 2,1 %). Lesautres clients, y compris les entreprises, pourraient fegalement 6treconcemes. De plus, Union Gas apropose de permettre progressivement aux clients en achat direct de grands volumes de transf6rer leursobligations de livraison de gaz nature! de Parkway a Dawn *
LA COMMISSION DE L'^NERGIE DE L'ONTARIO VA TENIR UNE AUDIENCE PUBLIQUELa Commission de l'6nergie de I'Ontarto (CEO) tiendra une audience publique afin d'Atudiar la demande de Union Gas.Naas demand^ns ^ la soci6te de justfflBr la n6cessit6 d'un changement tanfaire. Nous 6couterons egalement ^argumentsdes indlvidus et des groupes representant la client61e de Union Gas. A I'issua de cette audiBnoe, la CEOd6cldera du bien-fonde d'un changement tarifaire et, Ie cas 6ch6ant, du montant du changement tarifairs d venir.La demands de Union Gas repose sur un cadre de r6gulation incitatif prec6demment approuve par la Commlssun pour la psriode2014-2018. Les tarifs sonl 6tab!is selon une fomfiute de rajustement calculfe en fonctlon de I'inflatun et un facteur de productivity.
La Commission de f'6nergie de I'Ontario est une agence publique indApendante at impartiale. Les d6cisions que nousprenons visant & servir an mieux l'int6r§t public, Notre objectif est d'enoourager Ie d6yeloppement d'un secteur da I'Anergieefficace et flnancifirement viable afin d'offrir dos services energfetiques fiables a un prix raisonnable.
INFORMEZ-VOUS ET DONNEZ VOTRE AVISVous avez Ie drolt d'Stre inform6 au sujet de cette demands et de participer au processus. VDUS pouvez:
examiner la demande de Union Gas Limited sur Ie site Web de la CEO d6s mainfenant;*
vous fnscrlre d litre d'obsen/ateur pour recevoir les documenls de la CEO relatifa 61'audience;»
d6poser une lettre de co'nmeniaires qui sera prise en compte au cours de I'audience,partidpsr acth/ement au processus (^'titre d'intervenant). inscrivez-wus avant Ie 16 dBwmbre 2013 faute de quoi»
J'audience aura lieu sans votre participation at vaus ne recavrez plus d'avis dans Ie cadre de la pr6sente affairs:examiner la d6cisk>n rendue par !a CEO & I'isaue de la procedure, ainsi que ses Justifications, sur notre site Web.t
APPRENEZ-EN PLUSLes tarifs propos6s sont relatifs aux tarifs de distribution, de stockage et de transport de Union Gas Limited. Notre num6rode dossier pour cette affaire est EB-2013-0365. Pour obtenir de plus amples renseignements sur cette audience, sur lesd6marches'a suivre pour d6poser uno lettre ou partldper en tant qu'interYsnant, ou pourconsulter les documentsrelatifs acette affaire, veuiltazsaisir ce num6ro de dossier sur ie site Web de la CEO ; www.ontarioenergyboard.ca/notice. Pourtoutequestion, vous pouvez 6galement communiquer avec notre centrs des relations avec lea consommateurs au 1-877-632-2727.AUDIENCES ORALES ET AUDIENCES ^CRFTES
exists deux types d'audlences d la CEO : les audiences 6crites et les audiences orales. La CEO d6cidera ult6rieurementde trailer ['affaire par voie d'audience orals ou ficrite.
PROTECTION DES RENSEIGNEMENTS PERSONNELSS/ mus Scrivez une tertre de commentaires, votre nom et la content/ de cette lettre apparaftront dans Ie dossier public stsur Ie site Web de la C£0. Toufefbis, wtre num6ro de telephone, votre adresse et votre adresse electranique neseront pasrendus publics. St vous fepr6sentez uw entreprtee. tous les ^nseignements ds l-wf^prise demeuremnt accessibles aupublic. Si vous partidpez d (itre d'inter/enant, tous vos renseignemsnts peraonnets seront rendus publics.Cette audience sur les tarifs sera tenue en vartu de /'artrcte 36 de la Loi da 199B sur la Commission de I'enargle de/'Ontario, 1,0. 1998, chap. f5 (annexe B).
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8 In X '>1.4ES4injLhn:161SL PaceLeading reduced by O.Spt.
Correspondence dated November 28, 2013 from Union Gas regard... Page 65 of 323
Ministry of Citizenship Ministers dos Affalres civiques .s?a 3^and Immigration et de I'lmmlgrationMinister Mlnlstre
yjth6' Floor 6° 6tage400 Unrverslty Avenue 400. avenue University innr
OntarioToronto ON M7A 2R9 Toronto ON M7A2R9Tel.: (416) 325-6200 T6(.: (416) 325-6200
ECE VEQFax:(416)325-6195 TiSlea: (416) 325-6195
NOV 1 9 2013November, 2013 P^C3 ^/
WIUNidPAUTY OF BAYHAN1Dear friends,
am pleased to invite your organization to participate in the 2014 Volunteer Service Awardsprogram. The VSA ceremonies have become a long-standing tradition in Ontario.
X?^?ffFrl? ^. t!1?-T?^fT-d^mTtaLac?of citizenship in our society. Every day thousands of^ntarians of all ages voluntarilygivetheirtimeandtalent to thousands of communityo^anizations.By caring and contributing their time, volunteers help hold our communities together.
T!1^Ys^p.r??rB.n?»r??ogn.?es.v?!unteers fr?m a11 sectors for their continuous years of service in acommunity organization. It provides a way for your organization and the Ontario governmenttothank them in a meaningful way,
S.(?l^s!-ni i^^o?-rli!i?^^Lt^e^rn.p?rtar?t r?le ou.r y?uth play currentjy 3"d in the future ofyolunteemg, each organization may nominate up to 9 volunteers, 3 of whomi must beyouth. If allyour nominees are adults, the number you may nominate remains at 6.
^^tlT!lT.^L^PJ??^lli^J?-^.TLn^tT-Y°-ur_^lunt.?et? ar1d feel free to.^^re this letter with otherorganmtions that may be interested in recognizing their volunteers at a VSA ceremony: Bysubmjwng your nominations you can help ensure that your volunteers receive the recognitfon theydeserve.
^Z!ir-atl^r!.fc)rT^a-nd.prograrnJnform£t?on are available orl the Ministry of Citizenship andImmigration website at www.ontario.ca/honoursandawards
You mayalsocontact the Ontario Honours and Awards Secretariat by phone at:416-314-7526 or 1-877-832-8622; by TTr/ at 416-327-2391; or by fax at 416-314-7743
?^.?e_Tdli-neJjate !?r_s^br^i8sions is January25 of each year, but you may submit nominationforms at anytime. Nominations received after the deadline will be considered for the following year.
look forward to celebrating the achievements of Ontario's volunteers.
Sincerely,
aif\(liL ^
Michael CoteauMinister
10-1B7
Correspondence dated November, 2013 from Ministry of Citizen... Page 66 of 323
5'
rv--Ministry of Citizenship Ministere des Affalres civiques
^Ontarioand Immigration et de I'lmmigration
Ontario Honours and Awards Secretariat des distinctions et prixSecretariat de I'Ontario II
400 University Avenue, 4th Floor 400, avenue University, 4e 6tage F it fcE c v^
Toronto ON M7A2R9 Toronto ON M7A2R9 ".̂s. <
DEC 1 0 2013November 2013 pn<D ^
MUNICIPALiTy ( BAYHAMDear friend,
am pleased to remind you that the Ontario Honours and Awards Secretariat acceptsnominations, throughout the year, for the Ontario Medal for Young Volunteers.
The Ontario Medal for Young Volunteers is presented by the Lieutenant Governor to exceptionalyoung volunteers, between the ages of 15 and 24.
Through their actions and dedication, young volunteers have improved the quality of life in theircommunities, their province, their country, and even around the world. This honour recognizesOntario's finest youth who understand the importance of volunteering and who demonstrateleadership, initiative and perseverance as well as inspire others.
Do you know an outstanding young volunteer? If so, please nominate them for the Ontario Medalfor Young Volunteers.
Deadline for nominations is January 15.2014
Nomination forms and additional information about the Ontario Medal for Young Volunteers, andother programs that recognize volunteers, are available on the Ministry of Citizenship andImmigration website at:
www.ontano.ca/honoursandciwards
If you have any questions or require assistance please contact the Ontario Honours and AwardsSecretariat by phone at (416) 314-7526, toll free at 1-877-832-8622 or TT/ 416-327-2391.
genuinely hope you take this opportunity to nominate any young volunteer(s) you believe to beworthy of this recognition.
Sincerely,
\f-
Luc Vincent
Manager
42-054A
Correspondence dated November 2013 from Ministry of Citizens... Page 67 of 323
Newsletter dated December 2013 from Community Care Access Ce... Page 68 of 323
Newsletter dated December 2013 from Community Care Access Ce... Page 69 of 323
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Via fax: 519-866-3884
ECEJVEMunicipal Office9344 Plank Road, Box 160 i»
DEC - 5 2013Straffordville ON NOJ 1YO P'QfMUNICIPALITY OF BAYHAIU
Dear Clerk,
RE: Notification - Provincial Break-Open Ticket LicencePlease find enclosed copies of the March of Dimes CanadaProvincial Break-Open Ticket Lottery Licences (6250-001;6250-002; 6250-003; 6250-004; 6250-005; 6250-006; 6250-007) with attached addendum for AG1; BN1;BN3; BN14;BN26; SP21; SP22. These licences are being sent to youroffice in accordance with the Terms and Conditions set forth
by the Alcohol and Gaming Commission of Ontario.March of Dimes Canada is conducting a Break Open TicketLottery at the following location within your municipality:
Red Oak Travel Park
RR 1 Highway 3, Lot 5,Con 8EdenONNOJIHO
Copies of these licences are on display at the location listedabove.
If you have any questions feel free to contact my office at416-425-3463, ext. 7336 at your convenience.
Sincerely, !)6W t)P/V^^ffPer Dennis R. Ullman
Associate Director - Special Events and Community Relations
Enclosures
.rt-^ .n L
L:'IJ i-/ :.'^/-
Correspondence from March of Dimes Canada regarding "Notific... Page 74 of 323
*
m1hfl"
AtcohoE ai:rf Gani'na Lottery LicenceCoflsm^tion of Ontai;o
Caramfstlon des aboota"SSSftl Licence de loterie'»* ftt lia;' )*ux dft i'OnfBrio^.Ifht
GIN/NIG: OMH0453
Licensee / Titulaire de licence: MARCH OF DIMES CANADA100VERLEABLVDTORONTO ON M4H 1A4
Lottery Type / Type de loterie: Provincial Nevada
Ticket Type/ Type de billet: See List of Break Open Tickets CCPYOFUoiwFILicence Start Date / Date du debut de la DECEMBER 1,2013 TO KPO^-EDlicence:
Licence End Date / Date de fin de la NOVEMBER 30, 2016 Name: ^If^^f ( Jl/Wlicence:
Special Terms and Conditions /Modalites speciales: Signature:. MPROCEEDS MAY NOT BE USED FOR RESEARCH AGCO ^.iqfENSING OFFICER1=
^ll«T'i'3i^£ail^S?»?1i^!^iI?!?irTT^! !!^i^^'-s-i?^l!-t?^!SILI?rea,k _c>pel? tick®tsln their municipality. A^?^=s^y^^^^^a^^st^^^s^.!^Jt^=t^^II!LbJI;^?^^!JL<:!rls-e.eL^^sur_e-atI.I?cal_b.y~Iaw? areadhered to; Fa""re to provideproper notification to the local licensing authority or causing a breach of local by-laws and/or a breach oflicensing policies may preclude the licensee from selling tickets In a municipality and jeopardize this lotterylicence.
L^tf^^fl^^?^lli^i^TtTtl fr!Le^I?I^^ers^ I^^l'^ ?^*^^ei^t^i^^sdl^^r?^i^^I^r^^^£eSdf^I?^i^^ertTd^tllTo?i^i1^^Gr^reglementation des jeuxdoiventetre fournies a I'autorite chargee de delivrer les licences locales avant Ie debut de la vente des'billeis.II incombe au titulaire de licence de se conformer a tous les reglements tocaux. LedefautdefournirunavEsadequat a I'autorite chargee de delivrer les licences locales, lenon-respect des reglements locaux ou'le'non-1^?.F^S! ^sii??!,'!!?I^T.??.!^a!i?^!?;l?itliv^I^f^.T l-'^c.e?-S!.ui!^Lr?. ?st.a^e,a V6nte de billets par Ietitulaire de licence dans une municipalite et mettre enjeu cette licence de loterie.This licence is not valid on First Nations Territories. Premieres Nations.
Cette licence n'est pas valable sur les territoires des Premieres nations.
A true copy of this licence and a letter of approval (if required) must be posted at each break open ticket sellerlocation.
Des copies certifiees conformes de la presente licence et la lettre d'approbation (au besoin) doivent etreaffichees a chacune des billetteries appartenant au vendeurde billets a fenetres.
The licensee must observe all terms and conditions of this licence as approved on its application. The conductof this lottery is restricted to the dates and limits specified on this licence.
Le titufaire de licence doit respecter toutes les modalites de la presente licence telles qu'approuvees sur sademande. Cette loterie ne peut avoir lieu qu'aux dates, et selon les restrictions precisees sur cette licence.
Lottery Licence Number/Numero de la licence de loterie: 6250
Orginal Licence Issue Date/Date de delivrance de la licence de loterie: November 18, 2013Amended Licence Issue Date/Date de delivrance de la licence modifiee:
Registrar of Alcohol and Gaming /Registrateur des alcools et des jeuxNot Transferable / Incessible
Correspondence from March of Dimes Canada regarding "Notific... Page 75 of 323
- L »
AicohoEandSBfflidir Lottery LicenceConunisBion cf Onfr 'io
^ ConiRiission des a' ^oja>-ir
Licence de loteriefl'tdfeajffStd&r'OntfLto-*-1. f-
List of Break Open Tickets/ Liste des billets a fenetres:Ticket Type / Type de billet Currency Type / Type de devise Lottery Licence Number / Numero de la
licence de loterieAG1 CA 6250 - 001
BN1 CA 6250 - 002
BN3 CA 6250 - 003
BN14 CA 6250 - 004
BN26 CA 6250 - 005
SP21 CA 6250 - 006
SP22 CA 6250 - 007
~*£
COPY OF UCENCf
n>TO BE POSTI-a
B=dtt.
.^iriHAv^ ^^Name
.j£?\A.A^ASignature 9
3AGCOPbENSING OFFICER
Lottery Licence Number/Numero de la licence de loterie: 6250
Orginal Licence Issue Date/Date de delivrance de la licence de loterie: November 18,2013Amended Licence Issue Date/Date de delivrance de la licence modifiee:
Registrar of Alcohol and Gaming /Registrateur des alcools et des jeuxNot Transferable / Incessible
Correspondence from March of Dimes Canada regarding "Notific... Page 76 of 323
Correspondence dated December 9, 2013 from Ministry of Agric... Page 77 of 323
Correspondence dated December 10, 2013 from United Counties ... Page 78 of 323
Correspondence dated December 10, 2013 from United Counties ... Page 79 of 323
E=T^
Ministry of Community Safety Ministere de la S6curlt6 communautaire ww v^rr-
and Correctional Services et dos Services correctionnels
Office of the Minister Bureau de la ministre L\ //
it ff*f
25 Grosvenor Street 25, rue Grosvenor Cnteriottl18"'Floor 18e StageToronto ON M7A1Y6 Toronto ON M7A 1Y6Tel: 416-325-0408 T61. : 416-325-0408Fax:416-325-6067 T6I6C.: 416-325-6067
MC-2013-5175..«f<
f Iv" .;
DEC 1 2 2013 c ft1-* .I
Et '.»+ I;If 'tf JS»
Your Worship Paul L. EnsMayor 1 ionOE.C 1 'r\
The Municipality of BayhamPO Box 160 »>H^WM<!9344 Plank RoadStraffordville ON NOJ 1YO
Dear Mayor Ens:
IJake this opportunity to advise The Corporation of the Municipality of West Elgin, TheS??0^!!011 °!!.he Mun!clpalltyof ^ayham_The Corporation of the Township ofSouthwold, TheCorporation of the Municipality of Central Elgin, The Corporation of the Municipality ofDutton/Dunwich, and the Corporation of the Township of Malahide that the contract pursuant toSection 30 of the Agreement for the Provision of Police Services under Section 10 of the PoliceServices ^cf.lsbei"9 terminated by the Ministry of Community Safety and Correctional.T.Tl^ef-<ll^?s?J^-?-nxd th^-proy_in.ce of ontario-Thistett®r constitutes the requisite one yearwritten notice. The date of termination is December 31, 2014.
The Ontario Provincial Police (OPP) and the MCSCS, in response to municipal concerns,announced in October that they are developing a new, simplified billing model for OPPmunicipal policing services. The proposed new billing model is based on principles of fairnessand transparency. It is intended to provide cost-recovery in a fair and equitable manner Theseare principles our municipal partners have consistently told us are most important to them.
From October 29 to November 29, 2013, the OPP and the MCSCS invited representatives fromall municipalities receiving their policing services from the OPP to engage in discussions on thenew billing model. This process is now complete and the Ministry and the OPP will work towarda completion of the new billing model for implementation January 1, 2015. As part of thistransition to the new model, the OPP will contact your municipality in the summer of 2014 todiscuss policing options for 2015, including a new contract agreement.
We look forward to your participation in this process and to continuing to provide excellentpolicing service to all OPP partner municipalities during the transition'to a new billing model.
Sincerely,
^%^^<^>0/Madeleine MeilleurMinister
c: Commissioner, Ontario Provincial PoliceMr. Douglas Gunn, Chairperson, Elgin Group Police Services BoardChief Financial Officer / Financial Officer, The Municipality of Bayham
Correspondence dated December 12, 2013 from Ministry of Comm... Page 80 of 323
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 11/28/2013 1:35PM
Accounts PayableRoyal Bank
Cheque Register - 11/28/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
000574 MARGARET UNDERHILL
reimburse supplies VOLUNTEER RECOGNITION NIGH" 11/28/2013 140.68 015721
Cheque Amount - 140.68
Cheque Run Total 140.68
Page
Cheque Register being Cheque #15721 to Cheque #15833 inclusi... Page 107 of 323
2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/05/2013 1:11PM
Accounts PayableRoyal Bank
Cheque Register - 12/05/2013
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
002017 674597 ONTARIO INC
21-13 HAULING 10/28/2013 615.96 015722
Cheque Am ou nt - 615.96
000023 AAROC AGGREGATES LTD
15201 RECYCLED ASPHALT 11/09/2013 80.21 015723
15450 WINTER SAND 11/15/2013 406.14 015723
Cheque Amount" 486.35
000034 AGO INDUSTRIES INC
563460 SAFETY PARKAS 11/21/2013 451.21 015724
Cheque Amount - 451.21
002250 ANTHONY & AGANETHA WALL
reimburse credit CREDIT ON TAX ACCOUNT 12/03/2013 1,437.17 015725
Cheque Amount - 1,437.17000091 BARRY R. CARD
212014-76 LEGAL SERVICES 12/02/2013 89.27 015726
212015-76 LEGAL SERVICES 12/02/2013 669.53 015726
Cheque Amount - 758.80
002214 BEATTIE WATER
356406 RICHMOND WATER PROJECT11/29/2013 2,400.00 015727
Cheque Amount - 2,400.00
000121 BRADCRANEX INC
4635 BOOM TRUCK - CHRISTMAS LIGH- 11/20/2013 248.60 015728
Cheque Am ount- 248.60
000157 CANADIAN SALT COMPANY LTD
5300074568 SAFE-T-SALT 11/14/2013 2,858.78 015729
Cheque Amount - 2,858.78000167 CARSWELL
4997840 OH&S ACT QUICK REFERENCE12/03/2013 106.00 015730
Cheque Amount - 106.00
000183 CHRIS MCQUIGGAN
exterior bulbs EXTERIOR BULBS 12/02/2013 91.58 015731
Cheque Amount - 91.58
000100 CORPORATE EXPRESS
34303155 STORAGE BOXES, FILES 11/27/2013 245.32 015732
Cheque Amount - 245.32
000229 DANCE SEWER CLEANING INC
14167 CLEAN MAINLINE & PUMP STATIO 11/15/2013 2,847.60 015733
Page
Cheque Register being Cheque #15721 to Cheque #15833 inclusi... Page 108 of 323
2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/05/2013 i:npM
Accounts PayableRoyal Bank
Cheque Register- 12/05/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
Cheque Amount - 2,847.60
000250 DEL-BAC SALES LIMITED
245450 SUPPLIES 11/08/2013 231.72 015734
Cheque Amount - 231.72
000272 DYNAMIC FLUID PRODUCTS INC
1-40675-0 HYDRAULIC HOSES, CRIMPS 11/25/2013 265.96 015735
1-40714-0 COUPLERS 11/25/2013 260.93 015735
Cheque Amount - 526.89
001708 EASTLINK
5198665521 Nov MONTHLY TELEPHONE 12/01/2013 1,382.78 015736
Cheque Amount - 1,382.78
000316 EQUIPMENT CENTRE SIMCOE LTD
T064213 PROCUT BLADE 11/22/2013 224.59 015737
Cheque Amou nt - 224.59
000334 FASTENAL CANADA
ONTIS73315 SUPPLIES 11/19/2013 18.53 015738
ONTIS73351 SUPPLIES 11/20/2013 19.30 015738
ONTIS73397 WASHERS, GRAB HOOKS 11/21/2013 86.55 015738
Cheque Amount - 124.38
001027 GREEN LEA AG CENTERING
0000139975 REPAIRS TO STERLING TRUCK11/29/2013 10,250.38 015739
Cheque Amou nt - 10,250.38
000427 HYDRO ONE NETWORKS INC
Nov 200016501485 UTILITIES - BOOSTER PUMP 11/29/2013 7.91 015740
Cheque Amount - 7.91
000444 J/E BEARING AND MACHINE LTD
292112 THREADED ROD, NUTS 11/20/2013 29.81 015741
Cheque Amount - 29.81
000446 JACKIE RINGLAND
Nov16-Dec16'13 MANAGER FEES, PLANNER12/04/2013 863.53 015742
Cheque Amount - 863.53
000504 KEVIN KITCHING
v.c.c. repairs ADHESIVE, COVER BASE 12/04/2013 395.50 015743
Cheque Amount - 395.50
000517 KROWN RUST CONTROL
187-8314 POWERKLEEN SOAP 11/23/2013 66.67 015744
Cheque Amount - 66.67
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/05/2013 1:11PM
Accounts PayableRoyal Bank
Cheque Register - 12/05/2013
nvoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
000537 LERNERSLLP
32102929 LEGAL SERVICES 11/25/2013 3,396.29 015745
Cheque Amount - 3,396.29000555 LONG POINT REGION CONSERVATION
I N00185" 4TH QUARTER LEVY 02/06/2013 11,685.50 015746
Cheque Amount - 11,685.50000610 MINISTER OF FINANCE
Licence Plate Renew' LICENCE PLATE RENEWALS 2013 12/05/2013 9,286.00 015747
Cheque Amount - 9,286.00000633 NATURAL RESOURCE GAS LIMITED
E12378-01NOV UTILITIES - STRAF FIREHALL 11/21/2013 370.06 015748
E22380- 01 Nov UTILITIES - PUMP#5 11/21/2013 35.84 015748
E45407 - 01 Nov UTILITIES-OFFICE 11/21/2013 245.16 015748
E45409 - 01 Nov UTILITIES-PUMP#2 11/21/2013 33.44 015748
E45410-01 Nov UTILITIES-LIBRARY 11/21/2013 56.52 015748
E51600-01 Nov UTILITIES-GARAGE 11/21/2013 529.25 015748
F20600 - 01 Nov UTILITIES-V.C.C. 11/22/2013 40.19 015748
F26864 - 01 Nov UTILITIES-PUMP#6 11/22/2013 34.65 015748
G15700-01 Nov UTILITIES-PBOPP 11/22/2013 15.14 015748
Nov E24200 - 01 UTILITIES-S.C.C. 11/21/2013 376.49 015748
NovF19290-01 UTILITIES - EDISON MUSEUM 11/22/2013 51.05 015748
NovG06210-01 UTILITIES-PB LIBRARY 11/22/2013 80.48 015748
Nov G06305 - 01 UTILITIES - MARINE MUSEUM 11/22/2013 157.77 015748
Nov G06307- 01 UTILITIES-PBFIREHALL 11/22/2013 15.14 015748
Nov G40407 - 01 UTILITIES - PB GARAGE 11/22/2013 132.72 015748
Nov G79205 - 02 UTILITIES-FIREHALL 11/22/2013 303.67 015748
NovE20469-01 UTILITIES - WATER STATION 11/21/2013 15.14 015748
Cheque Amount - 2,492.71001476 POLLARD HIGHWAY PRODUCTS LTD
49589 AGRIMELT S30 11/25/2013 2,636.64 015749
Cheque Amount - 2,636.64001907 PROTEK
INV094161 METER READING - COPIER 11/29/2013 108.11 015750
INV094162 METER READING - COPiER 11/29/2013 100.22 015750
Cheque Amount - 208.33
001574 R-SAFETY
RS 1-143273 SAFETY CLOTHING 11/29/2013 326.43 015751
Cheque Amount - 326.43
000806 SGS CANADA INC
Page 3
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/05/2013 1:11PM
Accounts PayableRoyal Bank
Cheque Register- 12/05/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
10736963 LAB FEES 11/26/2013 311.88 015752
10736968 LAB FEES 11/26/2013 28.25 015752
10736983 LAB FEES 11/26/2013 756.54 015752
10737080 LAB FEES 11/26/2013 448.61 015752
Cheque Amount - 1,545.28
000888 THORNTON'S LOCKWORKS
11783 LOCKS 11/28/2013 1,432.10 015753
Cheque Amount - 1,432.10000925 TRILLIUM RAILWAY COMPANY
PCK3095 SIGNALS 12/01/2013 654.50 015754
Cheque Amount - 654.50
002022 VECTOR ELECTRIC
436413 NEW MOTOR ON COMPRESSOR11/26/2013 98.88 015755
Cheque Amount - 98.88
000954 VIKING GIVES LTD
2641324 VALVE COIL, CONNECTOR 11/19/2013 142.11 015756
Cheque Amount - 142.11
000966 WEBER'S WELDING & MFG
18675 STEEL PLATE 11/27/2013 70.91 015757
Cheque Am ount- 70.91
Cheque Run Total - 60,627.21
Page 4
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/05/2013 1:50PM
Accounts PayableRoyal Bank
Cheque Register - 12/05/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
000742 RBC LIFE INSURANCE COMPANY
21842 Nov'13 NOVEMBER REMIT 12/05/2013 64.91 015758
Cheque Amount - 64.91
000888 THORNTON'S LOCKWORKS
11783' LOCKS 11/28/2013 3.00 015759
Cheque Amount - 3.00
Cheque Run Total - 67.91
Page
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/09/2013 1:40PM
Accounts PayableRoyal Bank
Cheque Register - 12/09/2013
nvoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
000003 "BACK IN TIME" QUARTET
10142 CIS SERVICES 11/25/2013 1,969.44 015760
Cheque Amount - 1,969.44
001647 1255475 ONTARIO LTD
807357 SINGLE FOLD TOWELS 11/01/2013 24.10 015761
Cheque Amount - 24.10
002253 ARLIE BLANCHE BARZO
reimburse credit CREDIT ON TAX ACCOUNT 12/05/2013 2,974.99 015762
Cheque Amount - 2,974.99
000075 AYLMER EXPRESS
0000180371 VOLUNTEERS, ROAD NAMES11/28/2013 156.62 015763
Cheque Amount - 156.62
000078 AYLMER GARDEN CENTRE
2059 SNOWPLOWING 11/30/2013 1,101.75 015764
Cheque Amount - 1,101.75
001984 COMMISSIONAIRES
105073 BY-LAW ENFORCEMENT 11/23/2013 173.20 015765
Cheque Amount - 173.20
000205 CONSEILSCOLAIRE DE DISTRICT
4th qrter levy 4TH QUARTER LEVY 11/29/2013 2,024.25 015766
Cheque Amount - 2,024.25
000206 CONSEILSCOLAIREVIAMONDE
4th qrter levy 4TH QUARTER LEVY 11/30/2013 738.44 015767
Cheque Amount - 738.44
000212 COUNTY OF ELGIN
4th qrter levy 4TH QUARTER LEVY 11/29/2013 878,973.12 015768
Cheque Am ount- 878,973.12
000299 ELGIN PURE WATER
0000173382 MONTHLY RENTAL 12/01/2013 114.70 015769
Cheque Amount - 114.70
000357 G& K SERVICES CANADA INC
1518254903 SHOP TOWELS, FLOOR MATS12/04/2013 280.64 015770
Cheque Amount - 280.64
000386 GRAHAM SCOTT ENNS
S-25035 INTERIM CONTROL TESTING11/29/2013 3,390.00 015771
Cheque Amount - 3,390.00000427 HYDRO ONE NETWORKS INC
Page
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/09/2013 1:40PM
Accounts PayableRoyal Bank
Cheque Register- 12/09/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
Dec200028297897 UTILITIES-VIENNA STL 12/02/2013 881.46 015772
Dec200028502207 UTILITIES - PB STL HWY 19 12/02/2013 2,060.64 015772
Dec200067775786 UTILITIES-STRAFSTL 12/02/2013 1,433.05 015772
Dec200089740933 UTILITIES - RICHMOND STL 12/02/2013 255.04 015772
Nov 200112248670 UTILITIES-CORINTHSTL 12/02/2013 348.32 015772
Nov 200114248991 UTILITIES-EDEN STL 12/02/2013 768.48 015772
Cheque Amount - 5,746.99
000217 IBI GROUP
310849 CONSULTING FEES 11/22/2013 2,814.89 015773
Cheque Amount - 2,814.89
000513 KOOLEN ELECTRIC
19479 STREETLIGHT REPAIR - EDEN11/27/2013 311.12 015774
Cheque Amount - 311.12
000526 LAEMERS TRUCKING LTD
snowplowing Nov'13 SNOWPLOWING 12/05/2013 3,118.80 015775
Cheque Amount - 3,118.80
000552 LONDON DISTRICT CATHOLIC
4th qrter levy 4TH QUARTER LEVY 11/29/2013 43,911.89 015776
Cheque Amount - 43,911.89
000564 LYNDAMILLARD
edison supplies EDISON DINNER SUPPLIES 12/09/2013 104.07 015777
Cheque Amount - 104.07
002251 MARTIN & AGANETHA BOESE
reimburse credit CREDIT ON TAXES 12/05/2013 1,065.47 015778
Cheque Amount - 1,065.47000647 NORFOLK DISPOSAL SERVICES
0000242884 GARBAGE DISPOSAL 11/30/2013 52,346.12 015779
Cheque Amount - 52,346.12
000743 RBC ROYAL BANK
Nov45160500 05279157 ANNUAL FEE 11/01/2013 12.00 015780
Nov451605000527 91570RDERLINE 11/15/2013 97.60 015780
Cheque Amount - 109.60
000879 THAMES VALLEY DISTRICT SCHOOL
4th qrter levy 4TH QUARTER LEVY 11/30/2013 332,536.22 015781
Cheque Amount - 332,536.22000913 TOWNSHIP OF MALAHIDE
10138 IT SERVICES 11/25/2013 558.17 015782
Page 2
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/09/2013 1:40PM
Accounts PayableRoyal Bank
Cheque Register - 12/09/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
Cheque Amount - 558.17
001324 UNDERHILL BROS
88591 SNOWPLOWING 11/28/2013 216.11 015783
Cheque Amount - 216.11
002252 WYNNBILGER
reimburse credit CREDIT ON TAX ACCOUNT 12/05/2013 1,555.81 015784
Cheque Amount - 1,555.81
Cheque Run Total - 1,336,316.51
Page 3
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/12/2013 11:27AM
Accounts PayableRoyal Bank
Cheque Register - 12/1 2/2013
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number J001647 1255475 ONTARIO LTD
539514 CLEAR LIGHTS 11/15/2013 7.90 015785
539520 CLEAR LIGHTS 11/15/2013 41.75 015785
539814 LADDER, LAMP KITS, HOLDER11/15/2013 197.57 015785
541766 CORD, CONNECTOR 11/19/2013 82.35 015785
542149 LAMP SET 11/20/2013 18.05 015785
543301 FLOOD LIGHTS 11/22/2013 15.42 015785
Cheque Amount - 363.04
000023 AAROC AGGREGATES LTD
14867 GRAVEL 10/31/2013 2,045.57 015786
15668 WINTER SAND 11/23/2013 117.82 015786
Cheque Amount - 2,163.39000081 AYLMERTIRE
0000104402 REPAIR TIRE 11/28/2013 205.47 015787
Cheque Amount - 205.47
001271 BRENDA GIBBONS
dog flyer mailout DOG FLYERS 12/10/2013 481.70 015788
Cheque Amount - 481.70
000141 CAIN'S AUTO SALES & SERVICE
14911 CLEAR MODULE CONNECTIONS11/01/2013 817.05 015789
14994 COMPLETE CHECKOVER 11/14/2013 77.97 015789
15000 REPLACE BELT, SENSORS 11/15/2013 796.10 015789
15043 REAR SHOCKS, TIRE SENSOR11/25/2013 335.20 015789
Cheque Amount - 2,026.32000154 CANADIAN KOOL WATER
4000 WATER BOTTLES 12/10/2013 40.00 015790
Cheque Amount - 40.00
000157 CANADIAN SALT COMPANY LTD
5100318912 SAFE-T-SALT 11/13/2013 2,823.96 015791
5300076729 SAFE-T-SALT 11/25/2013 2,887.20 015791
5300077117 SAFE-T-SALT 11/26/2013 2,843.86 015791
5300078616 SAFE-T-SALT 11/29/2013 5,669.96 015791
5300079012 SAFE-T-SALT 12/02/2013 2,996.60 015791
5300079013 SAFE-T-SALT 12/02/2013 8,655.18 015791
Cheque Amount - 25,876.76
002047 CD PHILLIPS LTD.
048 REFUND PARTIAL ZONING FEE12/11/2013 669.00 015792
Cheque Amount - 669.00
Page
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/12/2013 11:27AM
Accounts PayableRoyal Bank
Cheque Register - 12/12/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
000175 CEDAR SIGNS
30896 STEEL POSTS 12/05/2013 125.70 015793
Cheque Amount - 125.70
000212 COUNTY OF ELGIN
I N000049940 POLICE SERVICES DECEMBER12/01/2013 66,387.23 015794
Cheque Amount - 66,387.23000218 CUPE LOCAL 35
Nov'13remit UNION DUES 12/12/2013 401.82 015795
Cheque Amount - 401.82
002202 DENCO POWER LIMITED
203818 AIR LEAK 11/13/2013 55.09 015796
203833 AIR LEAK 11/18/2013 982.84 015796
Cheque Amount - 1,037.93
001996 DEVTRAINC
2721 BOOK PROTECTORS 06/07/2013 220.84 015797
Cheque Amount - 220.84
001690 DOWLER-KARN
000343 UNLEADED GAS 11/10/2013 1,964.78 015798
000364 UNLEADED GAS 11/15/2013 1,987.56 015798
000660 DYE DIESEL 11/12/2013 513.60 015798
000661 RD DIESEL 11/12/2013 1,919.33 015798
15648 RD DIESEL 11/22/2013 954.61 015798
15649 DYE DIESEL 11/22/2013 919.82 015798
15681 RD DIESEL 11/26/2013 2,190.65 015798
15717 REG GAS 11/29/2013 1,282.96 015798
15718 DYE DIESEL 11/29/2013 653.45 015798
15719 RD DIESEL 11/29/2013 1,164.80 015798
2742789C OIL 11/25/2013 1,356.77 015798
Cheque Amount - 14,908.33
000316 EQUIPMENT CENTRE SIMCOE LTD
T064079 ASPHALT ROLLER 11/20/2013 679.69 015799
Cheque Amount - 679.69
002256 ETBO TOOL & DIE
044 REFUND PARTIAL MINOR VARIANI 12/11/2013 474.00 015800
Cheque Amount - 474.00
001016 FARM & CONSTRUCTION EQUIPMENT
09954 CALIBRATE TRUCKS 11/26/2013 1,657.71 015801
Cheque Amount - 1,657.71
Page 2
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/12/2013 11:27AM
Accounts PayableRoyal Bank
Cheque Register- 12/12/2013
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
000334 FASTENAL CANADA
ONTIS73571 BLUE SALT BINS 11/27/2013 440.68 015802
ONTIS73682 WASHER FLUID 11/29/2013 16.75 015802
Cheque Amount - 457.43
002255 HELENA MCCREADIE
047 REFUND PARTIAL ZONING FEE12/11/2013 235.00 015803
Cheque Amount - 235.00
000991 HORVATH AUTO PARTS
237426 FILTER, SEPARATOR, CARTRIDGE 10/31/2013 159.23 015804
237427 FLIERS 10/31/2013 47.23 015804
237954 FILTERS, FUEL CARTRIDGE 11/19/2013 102.49 015804
238007 FILTER 11/21/2013 114.31 015804
238038 LED 11/22/2013 43.29 015804
238114 FILTERS, SEPARATOR 11/26/2013 194.33 015804
238115 HEADLIGHTS, TAPE, TIES 11/26/2013 142.24 015804
238116 MARKER LAMPS 11/26/2013 2.60 015804
238597 FUEL/WATER SEPARATOR12/03/2013 179.43 015804
238598 CREDIT MEMO 12/03/2013 c -126.56 015804
238602 FILTERS, GLOVES 12/03/2013 216.42 015804
Cheque Amount - 1,075.01
000427 HYDRO ONE NETWORKS I NC
Dec200008419264 UTILITIES - INTERP CENTRE 12/05/2013 45.72 015805
Dec200016501485 UTILITIES - BOOSTER PUMP 12/05/2013 114.19 015805
Dec200017917685 UTILITIES - PB LIBRARY 12/05/2013 148.64 015805
Dec200026209367 UTILITIES-FIREHALL 12/05/2013 695.37 015805
Dec200028301739 UTILITIES - RICHMOND RD PUMP 12/05/2013 260.32 015805
Dec200028878382 UTILITIES - PB OPP 12/05/2013 41.53 015805
Dec200047344556 UTILITIES - BEACH WASHROOM12/05/2013 81.36 015805
Dec200060580006 UTILITIES - PB CENTENNIAL 12/05/2013 74.72 015805
Dec200070323048 UTILITIES - MARINE MUSEUM 12/05/2013 95.69 015805
Dec200073429371 UTILITIES - BOAT LAUNCH 12/05/2013 64.13 015805
Dec200091397411 UTILITIES-E.C.C. 12/05/2013 157.95 015805
Dec200099048889 UTILITIES - PB LIGHTHOUSE 12/05/2013 59.08 015805
Dec200118131924 UTILITIES - EDISON MUSEUM 12/05/2013 65.41 015805
Dec200123277772 UTILITIES-FIREHALL 12/05/2013 89.15 015805
Dec200124722163 UTILITIES-V.C.C. 12/05/2013 962.14 015805
Cheque Amount - 2,955.40
000444 J/E BEARING AND MACHINE LTD
291995 ROD END 11/13/2013 8.02 015806
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/12/2013 11:27AM
Accounts PayableRoyal Bank
Cheque Register - 12/12/2013
r Invoice Invoice Cheque Cheque
Payee Numbei Date Type Amount Number
Cheque Am ou nt - 8.02
001780 JAMIEPILKEY
WC26842 DRIVERS MEDICAL 11/25/2013 100.00 015807
Cheque Amount - 100.00
002005 JOHN NASSWETTER
045 REFUND PARTIAL ZONING FEE12/11/2013 579.00 015808
Cheque Amount - 579.00
000485 JUST PIPE & FITTING INC.
047726-2 WOVEN FILTER 11/13/2013 290.61 015809
Cheque Amount - 290.61
000510 KLASSEN AUTO PARTS
1-169138 HOSE 11/01/2013 13.76 015810
1-169397 LIGHT BULB 11/05/2013 40.40 015810
1-169615 PARTS 11/07/2013 4.52 015810
1-169645 TORCH TIP 11/07/2013 22.93 015810
1-169921 TOGGLE 11/11/2013 6.53 015810
1-170089 BATTERIES 11/12/2013 254.33 015810
1-170275 DRILL BIT 11/14/2013 6.77 015810
1-170313 GRAVEL GUARDS 11/14/2013 22.31 015810
1-170622 BLADE BOX 11/18/2013 4.12 015810
1-170677 ROCKER 11/19/2013 36.34 015810
1-170913 TOWELS 11/21/2013 31.89 015810
1-171015 NOZZLES, ELECTRODES 11/22/2013 73.85 015810
1-171194 OIL, WASHER FLUID 11/25/2013 78.47 015810
1-171243 SEALS 11/25/2013 5.88 015810
1-171289 STEEL 11/26/2013 26.40 015810
1-171549 TAPE, LUGS 11/27/2013 16.86 015810
1-171826 PARTS 11/30/2013 7.64 015810
Cheque Amount - 653.00
000513 KOOLEN ELECTRIC
19478 XMAS DECORATIONS - BURWELL 1 1/27/2013 655.85 015811
19482 CHRISTMAS LIGHTS - STRAFF 11/27/2013 388.72 015811
Cheque Amount - 1,044.57000555 LONG POINT REGION CONSERVATION
I N00330 YEAR 2 PAYMENT 11/30/2013 30,000.00 015812
Cheque Amount - 30,000.00
002215 MARGARET KETCHABAW
046 REFUND PARTIAL ZONING FEE12/11/2013 575.00 015813
Page 4
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/12/2013 11:27AM
Accounts PayableRoyal Bank
Cheque Register- 12/12/2013
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
Cheque Amount - 575.00
000588 MCBAIN SIGNS & GRAPHIC DESIGN
14380 911 SIGN 11/29/2013 50.85 015814
Cheque Amount - 50.85
000642 NOELS CONSTRUCTION
827693 REPAIRS TO SIDEWALKS 11/25/2013 12,659.96 015815
Cheque Amount - 12,659.96
001790 OACETT
2014/2015 member MEMBERSHIP RENEWAL 12/01/2013 233.57 015816
Cheque Amount - 233.57
000658 OMERS
041000 Nov'13 NOVEMBER REMIT 12/12/2013 23,944.94 015817
Cheque Amount - 23,944.94
001158 ONTARIO PLUMBING INSPECTORS ASSOC.
518 2014 MEMBERSHIP 12/12/2013 60.00 015818
Cheque Amount - 60.00
000679 OXFORD SAND & GRAVEL LTD
I N00134749 HL3 11/12/2013 2,506.91 015819
I N00134796 HL3 11/13/2013 2,444.87 015819
Cheque Amount - 4,951.78000706 PITNEYBOWES
580674958291 COMPREHENSIVE SERVICE12/05/2013 574.16 015820
Cheque Amount - 574.16
000737 RAMONAPEIDL
164964 MONTHLY CLEANING 11/30/2013 1,146.95 015821
164965 NOV'13 CLEANING S.C.C 11/30/2013 1,166.73 015821
164966 NOV'13 CLEANING V.C.C. 11/30/2013 793.58 015821
Cheque Amount - 3,107.26
000743 RBC ROYAL BANK
4516 050005279124Nov CONFERENCE 11/03/2013 252.90 015822
45160500 05279124Nov STAPLES - SUPPLIES 11/04/2013 45.10 015822
451605000527 9124Nov TRAINING-LUNCH 10/31/2013 91.42 015822
4516050005279124NOV' ADOBE SYSTEMS 11/06/2013 28.95 015822
Nov'4516050005279124 SUBWAY 11/14/2013 11.30 015822
Nov45160500 05279124 WSPS MISSISSAUGA 10/29/2013 54.46 015822
Nov451605000527 9116 ANNULA FEE 11/01/2013 12.00 015822
Nov451605000527 9124 TRAINING - LUNCH 10/31/2013 18.96 015822
Cheque Amount - 515.09
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2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/12/2013 11:27AM
Accounts PayableRoyal Bank
Cheque Register - 12/12/2013
Invoice Invoice Cheque ChequePayee Number Date Type Amount Number
^
L
000770 RODGER MARTIN
#11 2013 NOVEMBER K-9 CONTROL 11/30/2013 1,243.00 015823
Cheque Amount - 1,243.00000827 SOUTHWESTERN FIRE PROTECTION
4287 DOOR HOLDER AT V.C.C. 11/12/2013 127.13 015824
Cheque Amount - 127.13
000857 STRONGCO EQUIPMENT
604902 FILTERS 11/25/2013 479.97 015825
609737 LABOUR & MILEAGE 12/03/2013 827.16 015825
Cheque Amount - 1,307.13
001482 SUN MEDIA CORPORATION
DM00821874 THANK YOU - EDISON DINNER11/29/2013 131.19 015826
DM00821991 COMMUNITY CENTRES 11/20/2013 87.63 015826
Cheque Amount - 218.82
002246 SWISH MAINTENANCE LIMITED
L294818 GPS DATA 11/29/2013 289.28 015827
Cheque Am ou nt - 289.28
000913 TOWNSHIP OF MALAHfDE
10142 GIS SERVICES 11/25/2013 1,969.44 015828
Cheque Amount - 1,969.44
002039 TOWNSHIP OF SOUTHWOLD
014227 LINE PAINTING 11/21/2013 64,135.58 015829
Cheque Amount - 64,135.58
000930 TSC STORES L.P.
181038047 CABLE TIES 11/24/2013 47.43 015830
Cheque Amount - 47.43
002254 WISE LINE TOOLS
24236 KEYLESS CHUCK, PARTS 11/26/2013 169.70 015831
Cheque Amount - 169.70
000986 WORKPLACE SAFETY & INSURANCE
1625314 Nov'13 NOVEMBER REMIT 12/12/2013 2,971.67 015832
Cheque Amount - 2,971.67
000990 ZAP'S TREE AND LAWN SERVICE
00002223 TREE REMOVAL 12/04/2013 3,599.05 015833
Cheque Amount - 3,599.05
Cheque Run Total - 277,867.81
Page 6
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A D p c A N A D A RUN: DEC 10 2013 NO: Ap A Y R 0 L L T E c H N 0 L a G r E s PAGE: 1662
D A I L Y u p D A T E R E p 0 RfiQRW c 0 M p A N Y T 0 A L s HST REG: 100057413 RT0004MUNICIPALITY OF BAYHAM
COMPANY PAGE:3DEBIT DATE: DEC 11, 2013
TOT PACKETS - 2DATE OF PAY: DEC 13, 2013
CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL
FEDL TAX 8,574.95 8,574.95 225*508.27 FEDL TAXNR TAXNR TAXPROV TAXPROV TAXEl CONT 703.62 703.62 45,567.$^ El CONTQPIPQPIPCAN PEN 2,19^.88 2,194.88 102,930.50 CAN PENQC PENQC PEN
QC HSFQC HSF
ON EHT 1,07^.59 1.07<i.59 28,956.27 ON EHTMB MET
MB METML HAPSETNL MAP SET
TOT STATS 12,548.04 l2,5<t8.0<* 402,962.68 TOT STATS
CHEQUES51,760.09 CHEQUESDEPOSITS 39,378.tt2 39,378.42 1,055,680.04 DEPOSITSUS DEPS
US DEPSDED DEPS
DED DEPSSAV DEPS
SAV DEPS
TOT NPAY 39,378.12 59,378.42 1,107,4^0.13 TOT NPAY
RRSPRRSP
RTIRTI
TOT PAYROL 51,926.^6 51,926.46 1,510,^02.81 TOT PAYROL
SERV CHRG 131.17 151.17 4,042.57 SERV CHRGHST 17.05 17.05 525.53 HST
GRAND TOT 52,07^.68 52,074.68 1,514,970.91 GRAND TOT
ANALYSIS OF SERVICE CHARGES
ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGER.O.E. FORMS I 1.69 SALARIED WORKPAYS 17 30.26 HOURLY WORKPAYS 1^ 24.92PAYROLL RUNS 1 52.02 PAY ADVICE FOLD 31 7.75 COURIER FEE 13.03DELIVERY SURCHARGE 1 1.50
TOTAL S/C SUBJECT TO HST IS 131.17
TOTAL PAYROLL DEBIT IS 52,D7<>.68 DEBIT INFORMATION: XXX XXXXX XXX1923
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heque #15833 inclusi...Page 122 of 323
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^ Cb) AeC 5'//sv
1\/<^^ ^ Ontario AgriCentre L
y w
100 Stone Road West, Suite 206, Guelph, Ontario N1G 5L3/L^rhi:@<,refbR<E>f Tel: (519) 821-8883 . Fax: (519) 821-8810 . www.ofa.on.ca
thNov 6Tn, 2013
Mayor Paul EnsMunicipality of BayhamP.O. Box 160, 9344 Plank RoadStraffordville, OntarioNOJ 1YO
Dear Mr. Ens:
The Ontario Federation of Agriculture (OFA) is interested in conducting a Cost ofCommunity Services (COCS) case study in a rural Ontario municipality. The OFA wouldbe very pleased if the Municipality of Bayham would be interested in taking part in thisresearch.
A COCS study can help identify spending on municipal services that benefit owners ofproperties of a specific land use type and identify the benefits of different types of landuse within a municipality. It can also help determine whether infrastructure and roadinvestments, for instance, are sustainable and add value to the community.I believe this research would support your Council's decisions related to the municipalityof Bayham's strategic plan.
A COCS study attributes local government spending and revenues to various propertytypes. COCS studies generally categorize property types into four categories:residential, commercial, industrial, and farmland.
COCS studies have three primary steps:
Step 1: Collect data on local/municipal revenues and expenditures
Step 2: Group revenues and expenditures and allocate them to the major land usecategories (residential, farmland, commercial, industrial).
Step 3: Analyze the data and calculate "revenue to expenditure" ratios for each landuse category. Revenue to expenditure ratios (revenue - expenditures) tell us theamount of municipal expenditures each land class consumes for every dollar of revenuecontributed to the municipal budget.
The Ontario Federation of Agriculture enables prosperous and sustainable farms.
Correspondence dated November 6, 2013 from Ontario Federatio... Page 163 of 323
As a member of the OFA's Farm Policy Research Group staff, I will be principalresearcher working on this project. In addition, an independent third-party researchadvisory committee will provide project oversight, ensure that the study meets thehighest academic standards and increase the transparency & credibility of the research.Advisory committee members will include University of Guelph professor Dr. WayneCaldwell, Mr. Barry Sinclair who is currently an independent farm finance consultant andformer manager of farm finance related programs with OMAFRA, and Mr. ArthurChurchyard who is a land use planner with the County of Huron.
A successful COCS case study requires the active participation of key municipal staff.Properly allocating costs and revenues is a crucial aspect of any COCS study. Forexample, to allocate the cost of fire protection across the four land categories wouldrequire municipal staff to review or provide the records of dispatched responses to callswithin the municipality to determine what proportion of fire trucks were dispatched toeach property category.
This study would have no financial cost to the municipality. However it would requiremunicipal staff time. To make efficient use of time, information from existing municipalreports will be used as much as possible. Based on discussions with the author of manysimilar studies in the USA, I anticipate five meetings in the municipality with municipalstaff will be necessary to gather the required information.
would welcome the opportunity to meet with you and your Council to further discussthe possibility of your municipality being the subject of this Cost of Community ServicesCase Study. I can be reached at (519)821-8883 extension 222 or by email,ben.lefort(%ofa.on.ca.
Thank you for taking the time to consider this proposal.
Sincerely,
Ben Le Fort
Farm Policy Researcher (Economist)Ontario Federation of Agriculture
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EXHIBIT “B”
AUTOMOBILE FLEET SCHEDULE
FIRE DEPT. 1 05 ROSENBAUER PUMPER V46178 REPL 2 PARADE 32 CHEV BICKLE PUMPER 597037 NO PHYSICAL DAMAGE 3 00 GMC TOP KICK TANKER 510819 REPL 4 09 ROSENBAUER PUMPER 137143 REPL 5 97 FORD RESCUE VAN C15023 REPL 6 03 INTERNATIONAL TANKER 585709 REPL WORKS DEPT. 7 09 GMC CANYON 137753 REPL 8 07 STERLING DUMP A29650 REPL 9 07 DODGE PICKUP 573684 REPL 10 07 CHEV SILVERADO PU 504493 REPL
11 08 CHEV SILVERADO PU 202966 REPL 12 07 DODGE PU 593736 REPL 13 04 GMC SIERRA PICKUP 174720 REPL 14 08 FORD RANGER 4X4 PU A04513 REPL 15 08 FORD RANGER 4X4 PU A04512 REPL 16 00 STERLING DUMP B42157 REPL 17 02 STERLING DUMP J51227 REPL 18 04 STERLING DUMP M25470 REPL 19 06 FORD F150 PU A18209 REPL 20 11 DODGE 1500 4X4 PU 515540 REPL 21 04 STERLING DUMP N22827 REPL 22 10 GMC PICKUP 148562 REPL
ADMINISTRATION SHOULD CAREFULLY EXAMINE THIS SCHEDULE TO DETERMINE ACCURATE
INFORMATION. ANY CHANGES OR DISCREPANCIES SHOULD BE REPORTED TO US.
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Liability Additional Insured(s)
THE CORPORATION OF THE CITY OF LONDON, but only with respect to their Blue Box Recyclables Processing
Agreement with the Named Insured.1.
QUOTE:
01/01/2014POLICY EFF: RISK NO: 04520
08/11/2013 152099MODIFIED:
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Frank Cowan Company Limited
75 Main Street North
Princeton, ON N0J 1V0
MIP 10/2013
2013 Municipal Insurance Program CORPORATION OF THE MUNICIPALITY OF BAYHAM In Partnership with:
Mr. Joel Taylor G. Taylor & Associates Insurance Brokers Limited 9254 Plank Road, PO Box 10 Straffordville, ON N0J 1Y0
Prepared by:
Mr. Bryce Sibbick
Regional Manager
Ref 04520/sh 16 December 2013
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Frank Cowan Company 2
About Frank Cowan Company
Frank Cowan Company is a leader in providing specialized insurance programs, including risk management and claims
services for municipalities and public service, healthcare, education, community, children’s and social service
organizations across Canada. Proven industry knowledge, gained through over 85 years of partnering with insurance
companies and independent brokers, gives Frank Cowan Company the ability to effectively manage the necessary risk,
advisory and claims services for both standard and complex issues.
The Advantage of a Managing General Agent
Frank Cowan Company is a Managing General Agent (MGA) with
the authority to write business on behalf of specific strategic
insurers. MGAs are focused, specialized and dedicated to
specific areas providing insurers with underwriting, claims,
risk management and administrative services.
Risk Management
Frank Cowan Company believes that good risk management
can go a long way in mitigating risk for your organization. We
are the leader in specialized risk management and place
emphasis on helping your organization develop a solid plan
to minimize your exposure before potential incidents occur.
Our highly trained risk management team offer their expertise
in multiple ways: through site visits, loss control inspections,
education sessions and consulting services.
Our continuous legislative reviews keep you fully informed of
regulatory changes that could affect your liability and
insurance coverage and our comprehensive Risk
Management Centre of Excellence is an online hub of
constantly updated articles, videos, checklists, tips and
templates to help you implement industry best practices.
Claims Management
The Frank Cowan Company in-house team of experts have
the depth of knowledge, experience and commitment to
manage the complicated details of claims that may arise in
specialized industries. Because we insure organizations of
various sizes across Canada, we have a broad perspective
on numerous issues that can help you at the local level.
In addition to direct claims handling, we also provide
guidance and act as a resource to our clients on claims
issues and inquiries. We plan for worst case scenarios so
we’re prepared to help if a claim occurs. That’s why we
created our Claims Disaster Management Plan. If you
experience a serious claim involving your property, our
Disaster Management Plan outlines services that could be
available to you. These include help aligning contractors or
other emergency resources, making claims funds available
quickly and anything else we can do to assist you in helping
your community recover and rebuild.
FCC-HC 0913
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Frank Cowan Company 3
Highlights of your Insurance Program
Schedule of Coverage (Coverage is provided for those item(s) indicated below)
Casualty
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
General Liability (Occurrence Form) Broad Definition of Insured
15,000 15,000,000 Per Claim No Aggregate
Sewer Backup 15,000
Per Claimant
Wrongful Dismissal (Legal Expense) $5,000 250,000 Per Claim 250,000 Aggregate
Forest Fire Expense 1,000,000 1,000,000 Aggregate
Errors & Omissions Liability (Claims Made Form) 10,000 15,000,000 Per Claim No Aggregate
Non-Owned Automobile Liability 15,000,000
Legal Liability for Damage to Hired Automobiles $1,000 250,000
Environmental Liability (Claims Made Form) $10,000 3,000,000 Per Claim 5,000,000 Aggregate
Automobile – Excess Liability
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Underlying Policy ($) Underlying Limit 5,000,000
Owned Automobile 10,000,000
Follow Form – Excess Liability
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Underlying Policy ($) Underlying Limit 10,000,000
General Liability 15,000,000
Errors & Omissions Liability 15,000,000
Non-Owned Automobile 15,000,000
Automobile 15,000,000
Follow Form – Excess Liability
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Underlying Policy ($) Underlying Limit 25,000,000 Occurrence
25,000,000 Aggregate
General Liability 25,000,000
Errors & Omissions Liability 25,000,000
Non-Owned Automobiles 25,000,000
Automobile 25,000,000
Total Limit of Liability ($) 50,000,000
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Frank Cowan Company 4
Schedule of Coverage (Coverage is provided for those item(s) indicated below)
Crime
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Commercial Blanket Bond 1,000,000
Money Orders and Counterfeit Paper Currency Included in above Included
Depositors’ Forgery Included in above Included
Audit Expense sub-limit 200,000 Included
Money & Securities 200,000 Included
Computer Fraud or Funds Transfer Fraud 200,000
Accident
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Board Members : Persons Insured: Mayor, Deputy-Mayor and Three Councillors
Board Members Accidental Death & Dismemberment 250,000
Paralysis 500,000
Weekly Income – Total Disability 500 Included
Weekly Income – Partial Disability 300 Included
24 Hour Coverage Endorsement Included
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Frank Cowan Company 5
Schedule of Coverage (Coverage is provided for those item(s) indicated below)
Conflict of Interest
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Legal Fees Expenses 100,000 Per claim No Aggregate
Legal Expense
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Legal Defence Cost 100,000 250,000 Aggregate
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Frank Cowan Company 6
Schedule of Coverage (Coverage is provided for those item(s) indicated below)
Property
Coverage Description Deductibles Basis ($) Limit of Insurance Premium (s)
Property of Every Description - Blanket 5,000 RC 20,635,300
Specific Limit of Insurance – 1932 Chev Bickle Pumper
Valued 10,000
Valuable Papers 500,000 Included
Accounts Receivable 500,000 Included
Earthquake 3% minimum $100,000 Included
Flood $25,000 Included
Scheduled Property Items Refer to Schedule Refer to Schedule
Scheduled Property Excluded Refer to Schedule Refer to Schedule
Extra Expense (other than Data Processing) 500,000 Included
Rent or Rental Value 500,000 Included
Demolition and Debris Removal Named Perils Form 10,000 103,500
Data Processing 2,500 Included
System & Equipment 35,000
Media 10,600
Extra Expense 10,000
Fine Arts Form 120,600
Exhibition Form As Per Lists Provided
Total Sum Insured: $ 22,925,000
RC = Replacement Cost ACV = Actual Cash Value VAL = Valued
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Frank Cowan Company 7
Schedule of Coverage (Coverage is provided for those item(s) indicated below)
Equipment Breakdown
Coverage Description Deductibles /
Waiting Period ($) Limit of Insurance Premium (s)
Direct Damage 5,000 50,000,000 Per Accident
Extra Expense 500,000 Included
Spoilage 50,000 Included
Expediting Expense Included Included
Hazardous Substances 500,000 Included
Ammonia Contamination 500,000 Included
Water Damage 500,000 Included
Professional Fees 500,000 Included
Denial of Access 2 Weeks Included
Errors and Omissions 100,000 Included
Data Restoration 25,000 Included
By-Law Cover Included Included
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Frank Cowan Company 8
Schedule of Coverage (Coverage is provided for those item(s) indicated below)
Owned Automobile
Coverage Description Deductibles ($) Limit of Insurance Premium (s)
Liability
Bodily Injury 10,000,000
Property Damage Included Included
Accident Benefits As stated in Section 4
of the Policy
Uninsured Automobile As stated in Section 5
of the Policy
Direct Compensation – Property Damage
*This policy contains a partial payment of recovery clause for property damage if a deductible is specified for direct compensation-property damage.
Loss or Damage** 0
No Physical Damage applies to 1932 Chev Bickle
All Perils applicable to All Other Vehicles 5,000
Endorsements 0
FCC #10 - Special Municipal Endorsement
#5 - Permission to Rent or Lease Automobiles and Extending Coverage to Specified Lessee(s)
#20 - Coverage for Transportation Endorsement
#21B - Blanket Fleet Coverage
Total ($)
** This policy contains a partial payment of loss clause. A deductible applies for each claim except as stated in your policy.
Prior Term
Total Annual Premium
(Excluding Taxes Payable) $103,904 Total Annual Premium
(Excluding Taxes Payable) $108,943
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 9
Changes to the Insurance Program
Please be advised of the following changes to your insurance program that now apply:
Liability Policy
o Our Data Exclusion has been revised for Liability and Malpractice (if applicable). See the
attached Highlights Sheet for details.
o The Third Party Claims Deductible and Sewer Backup Deductible have been increased from
$10,000 to $15,000.
New Policy Wording – Conflict of Interest
o Conflict of Interest coverage wording has been updated to apply to all Provinces protecting elected or appointed members of Council who are charged under the Municipal Conflict of Interest Act (or other similar provisions of other Provincial legislation)
New Policy Wording - Legal Expense
o Legal Expense Base Coverage has been enhanced and Optional Coverages are now available (quote available on request). See attached Highlights Sheet.
Property Policy
o Property values have been increased in order to reflect inflationary trends.
Automobile Policy
o Coverage for Permission to carry explosives, permission to carry paying passengers and permission to rent or lease have been removed. If exposures exist please advise details in order to review.
o Coverage is provided on a blanket basis under the 21B – Blanket Fleet Endorsement.
Premium adjustment at renewal is on a 50/50 or Pro-Rata basis as specified in the
endorsement; mid-term endorsements will no longer be processed on policies with this
blanket coverage.
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Frank Cowan Company 10
Liability Coverage Update – References to Data Highlights
Overview of the Change
We have updated various references to data within our liability wordings making this exclusion much less
restrictive. Our changes closely mirror the IBC stance with respect to the data exclusion and coverage provided.
Specific wording changes are outlined below.
Property Damage Indemnity Agreement /Definition
We have clarified under the Property Damage Indemnity Agreement that we do not consider electronic data to
be tangible property.
Bodily Injury and Property Damage Exclusion
We have amended our previous data exclusion to the following new exclusion:
Bodily Injury and Property Damage Exclusion will now only exclude:
o Claims arising out of the loss of, loss of use of, damage to, corruption of, inability to access, or inability to
manipulate electronic data.
Personal Injury, Websites and Chat Rooms
Personal Injury will now extend to provide coverage for that portion of an Insured's website used for advertising purposes.
The Personal Injury Indemnity Agreement now specifically extends to an Advertisement.
A Definition of an Advertisement has been added to the wording.
We have added an exclusion for losses arising out of electronic chat rooms or bulletin boards the Insured hosts, owns or over which the Insured exercises control.
New Definition of Electronic Data
Electronic Data means information, facts or programs stored as or on, created or used on, or transmitted to or
from computer software, including systems and applications software, hard or floppy disks, CD-ROMS, tapes,
drives, cells, data processing devices or any other media which are used with electronically controlled equipment.
Malpractice (If Applicable)
The electronic data exclusion will no longer be applicable to this coverage.
The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 02/13
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Frank Cowan Company 11
Legal Expense Coverage Highlights
Overview
We have recently improved and expanded our Legal Expense Coverage to protect an Insured against the cost of
potential legal disputes.
Coverage Features
Will pay as costs are incurred;
Broad Base Coverage
Coverage for Appeals included.
Unlimited Telephone Legal Advice and access to Specialized Legal Representation in event of legal disputes.
Additional Optional Coverage available
Broad Base Coverage
The base coverage provides Legal Defence Costs to include:
Provincial statute or regulation;
Criminal code coverage when being investigated or prosecuted. Coverage is applicable whether pleading guilty or a verdict of guilt is declared;
Civil action for failure to comply under privacy legislation;
Civil action when an Insured is a trustee of a pension fund for the Named Insured's employees.
Legal costs for Appeals are covered for Legal Defence Costs and any Optional Coverage purchased.
Optional Coverage
The Named Insured may elect to purchase additional protection with Optional Coverage for:
Contract Disputes and Debt Recovery;
Statutory License Protection;
Property Protection;
Tax Protection.
Limits and Deductibles
Pays up to the Limit of Insurance for each Insured, subject to an Aggregate Limit.
A separate deductible may be applicable to each coverage.
Exclusions
Each Insuring Agreement is subject to Specific Exclusions; and
Policy Exclusions.
Municipal Conflict of Interest Act (or other similar provisions of other Provincial legislation) is excluded. Conflict of Interest Coverage may be provided under a separate policy for eligible classes of business.
Telephone Legal Advice and Specialized Legal Representation 1-855-953-1434
General Advice (available from 8 am until 12 am (local time), 7 days a week)
o Any Insured can received confidential general legal advice and information relating to any legal problem affecting the Named Insured's business. This service will assist in determining legal rights and options available.
o Emergency Situations (access to a lawyer 24 hours a day, 7 days a week)
Services now automatically include the option of using an appointed representative from a panel of lawyers with expertise in a variety of areas.
The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 0913
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Frank Cowan Company 12
Program Options
1. Board Members' Accident
Critical Illness coverage is available. See attached Highlight Sheet for details.
A quote is available on request (subject to satisfactory review of completed application for each Insured).
2. Volunteers' Accident
Volunteer Accident coverage is available. See attached Highlight Sheet for details.
A quote is available on request (based on the total # of volunteers).
3. Legal Expense Policy
Our base coverage has been enhanced as per attached Highlights Sheet and Optional Coverage(s) are now available.
Legal Expense Optional Coverage is now available for any or all of the following:
Contract Disputes and Debt Recovery – Additional Annual Premium $2,027, subject to a $2,500 Deductible
Statutory License Protection
Property Protection
Tax Protection
Quote(s) available on request.
4. Cyber Risk Policy
Cyber Risk Insurance is available. See attached Highlights Sheet.
A completed application is required should a quote be requested.
5. Owned Automobile
Consideration should be given to incorporating a $ 5,000 Third Party/Direct Compensation Deductible with respect to Owned Automobile Insurance. The Annual Premium Savings would be $ 2,943.
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Frank Cowan Company 13
Critical Illness Coverage Highlights
Features
$10,000 Coverage (each applicant)
Coverage up to 75 years of age
No Deductible
No Medical Examination Required (one page application only)
Critical Illnesses Covered
Heart Attack (Myocardial Infarction) Heart Valve Replacement Coronary Artery Bypass Surgery Benign Brain Tumor
Stroke Alzheimer’s Disease
Cancer Third Degree Burns
Kidney Failure Coma
Major Organ Transplant Blindness
Multiple Sclerosis Deafness
Paralysis Loss of Speech
Aorta Graft Surgery Motor Neuron Disease Parkinson’s Disease
Exclusions typical to Critical Illness policies
War or while in the armed forces
Suicide, attempted suicide or self-inflicted injuries
AIDS (Acquired Immune Deficiency Syndrome) and/or infection with HIV (Human immunodeficiency virus)
Extreme Sports (e.g. scuba diving, parachuting, hang gliding, rodeo events)
Negligence or non-compliance in seeking and/or following reasonable medical treatment
While under the influence of alcohol or drugs
Illnesses as a result of pregnancy
Policy Limitations
Coverage for pre-existing conditions expressly excluded
Critical Illness benefit is only payable once regardless of the number of critical illnesses an Insured claims
When a Critical Illness benefit is paid to an Insured Person, they are no longer insurable and coverage
ceases
* Coverage is subject to a satisfactory application and underwriting approval for each Applicant
The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 08/12
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Frank Cowan Company 14
Volunteers’ Accidental Death and Dismemberment Coverage Highlights
Features
AD&D and Permanent Disability Coverage – Principal Sum of $50,000
Paralysis Coverage 200% of the Principal Sum
Provides coverage while on duty
Loss of Life payments up to 365 days from the date of the accident
Coverage up to and including 80 years of age
Benefits Include
Weekly indemnity (restrictions may apply)
Dental, eyeglasses and hearing aids
Occupational retraining
o for Insured
o Insured's spouse
Dependent children
o Daycare
o Higher Education
†Additional 10% is payable when proof of wearing a seatbelt.
Accident reimbursement
Transportation and Accommodations
o For Insured
o Insured's spouse
Funeral, Repatriation and Identification
Seatbelt†
Home, Vehicle, Workplace modifications
Accident Reimbursement Including
Physicians/Surgeons outside the province
Private/Semi Private Hospital room
Nursing services
Prescription drugs (including injection expenses)
Medical Supplies (crutches, casts etc.)
Transportation to hospital (ambulance)
Medical equipment rental including:
o Wheelchair
o Hospital bed
o Oxygen equipment
Medical Professional fees including:
o Chiropractor
o Podiatrist
o Psychologist
o Osteopath
o Physiotherapist
Policy Limitations
Eligibility for Weekly Indemnity Coverage is dependent upon a Volunteer being gainfully employed immediately prior to an accident.
Weekly Indemnity payments take other income sources into consideration (e.g. automobile, CPP, group plans)
Aggregate Limit will only apply when two (2) or more volunteers' are involved in the same accident
Standard Exclusions common to Accidental Death and Dismemberment Policies
Sickness or disease
Accidents or Death while intoxicated
Natural Causes
While undergoing surgical or medical treatments
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Frank Cowan Company 15
Volunteers’ Accidental Death and Dismemberment Limits Highlights
AD&D and Paralysis Limits
Accidental Death or Dismemberment
Paralysis Coverage – 200% of Accidental Death and Dismemberment Limit
$50,000
$100,000
Weekly Indemnity
Total Loss of Time
Partial Loss of Time † Volunteer must be gainfully employed immediately prior to an accident for weekly indemnity benefits
$500
$250
Accident Reimbursement $15,000
Chiropractor
Podiatrist/Chiropodist
Osteopath
Physiotherapist
Psychologist
Registered or Practical Nurse
Trained Attendant or Nursing Assistant‡
Transportation to nearest hospital†
Prescription drugs or Pharmaceutical supplies‡
Services of Physician or Surgeon outside of the
province
†Maximum $1,000 per accident. ‡If prescribed by physician.
Crutches†
Splints†
Trusses†
Braces (excludes dental braces)†
Casts†
Oxygen Equipment – Iron Lung
Rental of Wheelchair
Rental of Hospital Bed
Blood of Blood Plasma‡
Semi Private or private hospital room‡
Dental Expenses
Dental Expenses $5,000
Occupational Retraining – Rehabilitation
Retraining – Rehabilitation for the Volunteer
Spousal Occupational Training
$15,000
$15,000
Repatriation
Repatriation Benefit (Expenses to prepare and transport body home) $15,000
Dependent Children – per child
Dependent Children’s Education (limit per year- maximum 4 years)
Dependent Children’s Daycare (limit per year- maximum 4 years)
$10,000
$10,000
Transportation/Accommodation (When treatment is over 100km from residence.)
Insured Coverage
Family Member
$1,500
$15,000
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Frank Cowan Company 16
Home Alteration and Vehicle Modification
Expenses to modify the Insured's home and/or vehicle after an accident
$15,000
Seatbelt Dividend
10% of Principal Sum when proof of wearing a seatbelt 10% of the Principal Sum
Max $5,000
Funeral Expense
Benefit for loss of life
$10,000
Identification Benefit
Transportation and accommodation costs for family member to identify Insured's
remains
$5,000
Eyeglass, Contact Lenses and Hearing Aids
When Insured requires these items due to an accident
$3,000
Convalescence Benefit – Per day
Confined to hospital
Out patient
$100
$50
Workplace Modification Benefits
Specialized equipment for the workplace $5,000
Aggregate Limit
Aggregate Limit only applicable when 2 or more volunteers are injured in same accident. $ 1,000,000
The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 08/12
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Frank Cowan Company 17
Cyber Risk Insurance Coverage Highlights
Overview
Cyber, network and data exposures impact all companies and thus this solution is suitable for almost any industry.
We offer comprehensive Cyber Risk Insurance Coverage to protect an Insured against the cost of a failure in
technology or data breach as well as costs involved in restoring the organization’s reputation.
Features
A range of limits available up to $10 million (sub limits apply to first party coverage).
Early Claims Resolution Incentive (reimbursement of up to 50% of deductible in certain circumstances)
Coverage
Media Content Services Liability
Media exposures such as defamation and breaches of intellectual property rights arising from your on-line
publishing.
Network Security Liability
Your failure to protect against unauthorized access to or unauthorized use of or denial of services attack
by a hacker
Privacy Liability
Violation of data protection and privacy regulations/legislation.
Privacy Notification Costs
Costs to assist you in dealing with a data breach including costs of notification and costs of credit
monitoring.
Regulatory Proceedings
Regulatory fines and claims expenses that you become legally obligated to pay as a result of a regulatory
proceeding.
Extortion Threat
Cover to assist you in dealing with the costs of handling/response to a threat from a hacker to attack your
information and electronic assets.
Crisis Management Expense
Costs to assist you after a network compromise such as public relations costs.
Business Interruption
Covers the reduction in business income during the period of restoration after a network compromise
Limits and Deductibles
Limits
Pays up to the Limit of Insurance for each coverage specified, subject to an Aggregate Limit.
Deductibles
A separate deductible may apply to each coverage.
The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 0913
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Frank Cowan Company 18
General Liability Insurance
The Frank Cowan Company Municipal Program incorporates a comprehensive and broadly worded liability policy which was designed specifically to meet the needs of the Insured and their corresponding risks which are quite different and unique from other commercial risks that are insured under a Commercial General Liability (CGL) policy. When comparing forms of coverage, it is important to note that unless the coverage is specifically excluded, it is generally covered, subject to the terms and conditions of the policy.
Liability coverage provided for Bodily Injury, Property Damage, and Personal Injury.
Separate Limit of Liability applies.
No Annual Aggregate limit is applicable
Coverage is provided on an Occurrence basis.
Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Fire-fighters', Volunteers, Boards, Commissions, and Committees.
Cross Liability
Blanket Contractual
Employers Liability
Liquor Liability
Products Liability
Professional Liability including Malpractice
Tenants Legal Liability – Broad Form
Watercraft Liability
Coverage applies Worldwide.
Wrongful Dismissal legal expense coverage is provided only if a specific amount is shown for this coverage in the Schedule of Coverage.
Forest Fire Expense coverage is provided only if a specific amount is shown for this coverage in the Schedule of Coverage
No exclusion for sexual, physical or mental abuse applies to the entity.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 19
Errors and Omissions Liability Insurance
This is a claims-made policy that protects the Insured from liability imposed upon it by a court of civil law for compensatory damages because of a wrongful act causing financial loss to a third party.
Claims for Wrongful Acts causing financial loss to a third party can range from, but are not limited to, negligence in building inspection, zoning, planning, passing by-laws, failing to enforce by-laws, misrepresentation, abuse of power and acting in bad faith.
Insures against liability imposed upon it by a court of Civil Law for compensatory damages because of an error, omission or negligent act arising from professional services.
Separate Limit of Liability applies.
No Annual Aggregate limit is applicable.
Broad Form definition of Insured applies, including: Councilors, Employees, Statutory Officers, Firefighters', Volunteers, Boards, Commissions and Committees.
Coverage applies Worldwide.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply
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Frank Cowan Company 20
Non-Owned Automobile Liability Insurance
Provides legal liability protection against claims arising out of accidents involving vehicles not owned by the Insured but being operated on their behalf. Coverage is provided as per the Statutory Non-Owned Automobile policy.
Physical Damage insures the legal liability of the Insured for damage to vehicles not owned by them.
Coverage may be extended by the Named Insured to provide excess of personal automobile liability insurance for Board Members, Employees and Volunteers against claims arising out of an accident occurring when such person is driving on the business of the Named Insured including driving to and from work. This coverage applies when contractually assumed and is only in excess of the insurance on the automobile driven by such person and in no event less than the legal minimum limit of insurance required in the Province by Statute, and is subject to the policy limit of the Insured's Non-Owned Automobile Policy. In order to extend this coverage, a copy of the Insured’s agreement is required. This acceptance can take the form of written direction from a senior official with authority to bind the Named Insured, or a board or council resolution.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 21
Environmental Liability Insurance
This is a claims-made policy that protects the Insured from environmental liability for claims because of bodily injury, property damage and the prevention, control, repair, clean-up or restoration of environmental impairment. Frank Cowan Company’s comprehensive wording, among other things, does not limit an Insured to claims arising from a sudden and accidental event.
Separate limits of liability apply specifically to this coverage including a Limit per Occurrence and an Annual Aggregate Limit.
Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Fire-fighters', Volunteers, Boards, Commissions, and Committees.
Broad definition of Environmental Impairment applies.
Coverage is included for sudden and accidental events and for liability resulting from events that occur gradually and over a period of time (i.e. not limited to sudden and accidental claims).
Coverage is included for liability arising out of the escape of contaminants from properties previously owned, leased or operated by the Insured.
Coverage is included for impairment caused by owned watercraft.
Coverage applies Worldwide.
No exclusion for landfill sites, open or closed.
No exclusion for fuel tanks, above or underground.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 22
Crime Insurance
The Commercial Blanket Bond insures the loss of money, securities or other property sustained through the fraudulent or dishonest acts of any of the Insured’s Employees and Board Members.
Coverage is provided only if a specific amount is shown in the Schedule of Coverage
No deductible applies unless specified in the Schedule of Coverage.
Commercial Blanket Bond which includes (if specified on the Highlights of Coverage):
Money Orders and Counterfeit Paper Currency
Depositors’ Forgery
Audit Expense
Broad Form Money & Securities - Inside and Outside the premises
Computer Fraud or Funds Transfer Fraud
Employee Dishonesty
Broad Form Money insures loss of monies and securities sustained by the Insured by the actual destruction, disappearance or wrongful abstraction thereof.
The audit expense coverage provides for the reimbursement of reasonable expenses incurred by the Insured to prepare proof of a valid loss under the policy.
The definition of “messenger” is also extended to include persons not compensated.
The definition of “employee” is extended to include all persons holding positions in the Insured’s service that are not compensated, and includes Members of Council, Members of all Boards, Commissions and Committees appointed by and under Council’s jurisdiction.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 23
Board Members' Accident Insurance
This policy provides accident insurance coverage for the benefit of the Corporation.
Coverage applies while the individual is acting within the scope of their duties, including all travel required.
Aggregate limit applies when more than one Board Member is involved in the same accident.
Coverage applies to Insured Persons under the age of 80 years
Coverage is not limited to “authorized” travel only.
Weekly indemnity for Total Loss of Time is payable for 52 weeks (own occupation). Coverage extends for permanent disability (every occupation).
A schedule of Dismemberment Benefits and a schedule of Elective Benefits is provided and payable as set out in the policy.
Accident Reimbursement up to $ 15,000.
Dental Expenses are included up to $ 5,000.
Occupational Retraining Expenses are included up to $ 15,000.
Repatriation Expenses are included up to $ 15,000.
Dependent Children’s Education is included up to $ 10,000.
Dependent Children’s Day Care is included up to $ 10,000.
Spousal Occupational Training included up to $ 15,000.
Transportation/Accommodation expenses included up to $ 1,500.
Home Alteration and Vehicle Modification expenses up to $ 15,000.
Seat Belt Dividend up to $ 25,000.
Funeral expenses are included up to $ 10,000.
Identification Benefit up to $ 5,000.
Eyeglasses, Contact Lenses & Hearing Aids up to $ 3,000.
Convalescence Benefit
Workplace Modification Benefit up to $ 5,000.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 24
Conflict of Interest Insurance
This policy provides for the reimbursement of legal fees and expenses incurred by the elected or appointed members of Council who are charged under the Municipal Conflict of Interest Act (or other similar provisions of other Provincial legislation) provided that a court finds:
(1) there has been no contravention, or
(2) contravention has occurred by reason of inadvertence, remoteness, or insignificance, or
(3) contravention has occurred by reason of a bona fide error in judgement.
Coverage is provided in respect of each individual Insured’s claim to the maximum limit specified in the Summary of Coverage pages.
Separate limit of insurance applies to this coverage.
No annual aggregate limit applies.
Coverage is extended to include any member of a Board, Commission, or Committee of the Insured as defined in the applicable legislation.
Coverage is also included for any subsequent proceedings under this Act.
The Insured selects and instructs legal counsel with no intervention by the insurer.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 25
Legal Expense Insurance
This policy provides for payments as costs are incurred (up to Limit of Insurance and Aggregate Limit) of legal defence costs incurred by the insured for:
Provincial statute or regulation;
Criminal code coverage when being investigated or prosecuted. Coverage is applicable whether pleading guilty or a verdict of guilt is declared;
Civil action for failure to comply under privacy legislation;
Civil action when an Insured is a trustee of a pension fund for the Named Insured's employees
In addition to the Base Coverage, coverage is included for:
Unlimited Telephone Legal Advice and access to Specialized Legal Representation in event of legal disputes.
Optional Coverages may include the following (if specified on the Highlights of Coverage):
Contract Disputes and Debt Recovery;
Statutory License Protection;
Property Protection;
Tax Protection.
Appeals
Legal costs for appeals are covered for Legal Defence Costs and any Optional Coverage purchased.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 26
Property Insurance
This policy provides “All Risk” coverage to protect the Insured's assets from direct physical loss or damage.
Property of Every Description - No Co-Insurance
Blanket Amount on Insured Property (if specified on the Highlights of Coverage)
Insured will not be jeopardized should the value of an asset be undervalued in the schedule and suffer a total loss. Rather, the Insured will enjoy the protection of the blanket limit of all assets combined.
Insured is not required to provide a signed statement of values and policy does not contain a stated amount clause
Debris Removal includes First Party Pollution Clean-up on site
Flood and Earthquake (if specified on the Highlights of Coverage)
By Laws - Increased Cost of Construction
By Laws - Removal of Undamaged Portion
Replacement Cost (if specified on the Highlights of Coverage)
Replacement On Same Site not required
Automatic Coverage for newly acquired property
Professional and Auditors Fees
Expediting Expense
Transit included
Worldwide coverage
Permission is granted to make additions, alterations and repairs, for property to remain vacant, for unrestricted use of the property and to keep and use such materials as are usual to the Insured's business
Single Deductible when the Insured suffers a Property and Automobile loss
Sewer back-up coverage is included.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 27
SCHEDULE OF COVERAGE
BASIS OF LOSS SETTLEMENT LIMIT OR AMOUNT ITEM DESCRIPTION APPLICABLE OF INSURANCE RIDER NO. 1 1. Blanket Amount on Property Insured: Replacement Cost $ 20,635,300. (excluding items specifically insured) 2. Specific Limit of Insurance on the following: (a) 1932 Chev Bickle Pumper Valued 10,000. 3. Limit on Valuable Papers: 500,000. 4. Limit on Accounts Receivable: 500,000. 5. Limit of Extra Expense Insured at Any One Location: 500,000. 6. Rent or Rental Value Form: 500,000. 7. It is understood and agreed that Item No.7 (a) under the Property All Risks Form,
is amended to read as follows:
7. PERILS EXCLUDED: This Policy does not insure against loss or damage caused directly or indirectly by:
(a) snowslide, landslide, subsidence or other earth movement, but this
exclusion does not apply to loss or damage to contents or to ensuing loss or damage which results from fire, explosion, smoke, leakage from fire protective equipment or leakage from a watermain;
8. Earthquake The insurance is hereby extended to include loss or damage caused by the peril
of earthquake:
Each loss caused by earthquake shall constitute a single claim hereunder, provided that more than one earthquake shock occurring within a period of one hundred and sixty-eight (168) consecutive hours during the term of this policy shall be deemed a single earthquake within the meaning hereof. Notwithstanding the foregoing, the Insurer shall not be liable for any loss or damage caused by any earthquake shock occurring before this endorsement becomes effective nor for any loss or damage caused by any earthquake shock occurring after the expiration of this policy.
9. Demolition and Debris Removal Named Perils Form: 103,500.
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Frank Cowan Company 28
SCHEDULE OF COVERAGE
BASIS OF LOSS SETTLEMENT LIMIT OR AMOUNT ITEM DESCRIPTION APPLICABLE OF INSURANCE RIDER NO. 2 1. Data Processing Insurance: 55,600. RIDER NO. 3 1. Fine Arts Form: 120,600. RIDER NO. 4 1. Exhibition Form: As Per Lists Provided DEDUCTIBLES Applicable to Rider No. 1 $ 5,000. Applicable to Rider Nos. 2, 3 and 4 $ 2,500. Exceptions: - Demolition and Debris Removal Named Perils $ 10,000. - Peril of Flood $ 25,000. - Peril of Earthquake
- The deductible applicable to the Peril of Earthquake shall be the percentage (%) indicated of the value as established per the applicable basis of loss settlement. The deductible calculation is based only on insured property that has suffered earthquake damage. 3% or Minimum $ 100,000.
______________ TOTAL AMOUNT OF INSURANCE $ 22,925,000. ______________
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Frank Cowan Company 29
Equipment Breakdown Insurance
Broad Form Coverage provided
Insures for sudden and accidental breakdown to boilers, pressure vessels, mechanical and electrical objects and electronic equipment.
Direct Damage - Repair or Replacement including By-Laws.
Breakdowns insured would include cracking, bulging, burning, explosion, mechanical breakdown and electrical burnout.
Insures both damage to equipment and to other property, resulting from these types of breakdowns. Separate Equipment Breakdown insurance is necessary, because Property policies normally exclude these types of loss.
The basis of recovery from an insured loss is repair or replacement cost. This eliminates the depreciation factor.
Broad Form Definition of Accident provided.
Provides sudden and accidental breakdown to production machinery.
New locations automatically covered.
Newly installed objects are covered.
Inspection and Certification Service is provided as required by law.
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 30
Automobile Insurance
Coverage is provided for Third Party Liability for Bodily Injury and Property Damage arising from the use or operation of all licensed vehicles owned and/or leased by the Insured.
Direct Compensation - Property Damage (to the extent not at-fault) for damage to owned vehicles provided as per Statute.
Standard Statutory Accident Benefits provided as per Statute.
Optional Increased Accident Benefits Coverages Available upon request including Income Replacement; Caregiver, Housekeeping & Home Maintenance; Medical & Rehabilitation; Attendant Care; Enhanced Medical Rehabilitation & Attendant Care; Death & Funeral; Dependant Care; Indexation Benefit (Consumer Price Index)
Physical Damage Deductibles (if shown on the Schedule of Coverage).
Insures all licensed vehicles owned and/or leased by the Insured for physical damage (if shown on the Schedule of Coverage).
Replacement Cost coverage provided on specified vehicles (Thus no deduction for depreciation for repairs or replacement of vehicles). On a total loss, the Insured has the option of purchasing a new vehicle, or accepting a cash settlement for the amount it would cost to purchase a new vehicle.
On a partial loss, repair estimates are calculated by using all new parts to repair damage.
Valued coverage (#19A) can be provided on specified vehicles, usually those that are obsolete, would not be replaced, or would be replaced with a used vehicle.
Coverage is provided on a blanket basis under the 21B – Blanket Fleet Endorsement. Premium adjustment at renewal is on a 50/50 or Pro-Rata basis as specified in the endorsement; mid-term endorsements will no longer be processed on policies with this blanket coverage.
If a single loss involves both the Automobile and Property Insurance policies, the Property policy deductible is waived only on any insured property attached to the automobile.
For a list of vehicles, refer to Exhibit "B"
Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.
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Frank Cowan Company 31
Complimentary Value-Added Services
Risk Management
Risk management is important to mitigating risk, reducing claims and money spent on litigation and premiums.
We are a leader in specialized risk management and will work relentlessly to ensure your municipality is the
safest it can possibly be. Risk Management Centre of Excellence Educational Seminars
An online resource library dedicated to sharing
information and tools to help you manage your risk. We provide ongoing training seminars for our municipal
clients and are pleased to develop customized seminars
Snowman Policy and Procedural Audits*
Monitor and track the weather via Snowman, a web-
based weather monitoring platform. Free access to
forecasting by Environment Canada with reporting and
verifications to assist with documenting actions as they
relate to the weather.
http://excellence.frankcowan.com
We audit systems and processes to reduce potential
losses and focus on documentation, reporting and
consistency with accepted standards and practices.
.*On qualified accounts.
Contractual Reviews Claims History Analysis and Review*
We offer valuable feedback and insight on the suitability
and effectiveness of liability provisions and insurance
clauses in your contracts and agreements.
We provide claims history reviews with professional
suggestions to help eliminate risk sources.
.*On qualified accounts.
Risk Inspections Legislative Reviews
Our inspections review properties and operations for
potential liabilities and provide extensive detail and
documentation.
We monitor new legislation and amendments to existing
legislation that may have an impact on your municipal
operations. We identify changes and then work with you
to modify your current risk management program.
Claims
Frank Cowan Company is proud to deliver exceptional claims management services. Our team of in-house
professionals understand that it’s not easy to go through the claims process. Our promise is to be with you every
step of the way, looking out for your best interests.
Guidewire ClaimCenter® Claims Management Claims Disaster Management Plan
View the status of your open claims and claims history.
Experience increased efficiency and see trends in claims
data. Couple this with strong claims and risk management
and your organization will be better prepared to help
mitigate and manage future incidents.
We have a robust claims department dedicated to
handling claims for our clients. If an event causes
catastrophic insured damage to your property, in
support of your solid emergency preparedness and
response plans, we will be there to assist you as you
assist those in need.
Municipal Expertise Our experience and expertise is second to none. We are here to help support you as you navigate through tough
issues and decisions. Together we will make decisions that are best for your organization
Advocacy Industry Relationships
Frank Cowan Company reaches out to associations,
partners and government officials to advocate on behalf
of municipalities. We believe in getting involved in
matters like helping to reform joint and several liability.
We have recently met with the Ministry of the Attorney
General who, based in part by a meeting we initiated at
OGRA 2013, have formed a working group and are
driving towards a solution.
As a Frank Cowan Company client, you will benefit
from our affiliations with trusted service providers
such as lawyers, adjusters and other public sector
industry specialists.
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Frank Cowan Company 32
Cost Analysis
Expiring Program Term
Renewal Program Term
Casualty
General Liability 30,829 34,220
Errors and Omissions Liability 5,082 5,082
Non-Owned Automobile Liability 176 176
Environmental Liability 4,843 4,843
Crime 1,250 1,250
Board Members Accident 1,563 1,563
Conflict of Interest 300 300
Legal Expense 1,500 1,500
Property
Property / Data Processing 30,273 30,507
Equipment Breakdown 1,852 1,852
Automobile
Owned Automobile 15,229 15,990
Excess
Excess Automobile 300 330
Follow Form 3,248 3,574
Excess Follow Form 7,500 7,756
Total Annual Premium $ 103,904 $ 108,943
(Excluding Taxes Payable)
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Frank Cowan Company 33
Claims Exhibit
IMPORTANT: This claims report is prepared by Frank Cowan Company for the sole and exclusive use of Frank Cowan Company, the Insured and, where applicable, their broker and may not be relied upon by any other party. By receipt of this information the Insured and their broker acknowledge their responsibility for keeping this information strictly confidential. Neither Frank Cowan Company nor its representatives shall be liable, either directly or indirectly, for any loss, damage, injury or costs suffered or incurred by the Insured or any other party arising or alleged to have arisen by the reliance on this report, outside of Frank Cowan Company. Frank Cowan Company is not responsible for any changes or alterations to this report from its original form or content. Please be advised that deductibles indicated for sewer backup claims are on a per claimant basis. Therefore, if there are sewer backup claims in this report, you could be responsible for multiple deductibles for those claims, up to the number of claimants. For further information, please refer to your policy.
WARNING: Claim reserves by their nature are estimates only and are subject to change. Casualty claims can be complex and can take many years to reach resolution. Over that time it is not unusual for claims costs to escalate, sometimes dramatically, from current estimates. Further, for many reasons liability claims are often reported after a policy year has ended - sometimes years later. Therefore, this report is likely not a complete or final view of the ultimate incurred claims for this Insured.
Classification of Claim Year Number Incurred Amount *
Liability
2004-2005 1 $ 0
2005-2006 4 6,767
2012-2013 1 336,998
2013-2014 1 5,000
TOTAL 7 $ 348,765
* INCURRED AMOUNT - Includes all payments plus outstanding reserves plus expenses, less
any deductible applying.
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Frank Cowan Company Limited 75 Main Street North, Princeton, ON N0J 1V0 Phone: 519-458-4331 Fax: 519-458-4366 Toll Free: 1-800-265-4000 www.frankcowan.com
December 3, 2013 By e-mail: Mr. Joel Taylor G. Taylor & Associates Insurance Brokers Limited 9254 Plank Road, PO Box 10 Straffordville, ON N0J 1Y0 Re: Corporation of the Township of Bayham Dear Joel: We are now pleased to attach a copy of our 2013 Insurance Report setting out the Township’s coverages on renewal together with our Program Options. The report also includes the following:
Cost Analysis Page showing premiums by class
Claims Exhibit
Property - Schedule of Coverage Pages
Liability – Additional Insured(s)
Property – Asset Schedule (Without Values)
Automobile – Fleet Schedule Refer to Pages 9 - 11 of the Insurance Report for changes that have been made to your insurance program. Please advise any changes as soon as possible as policies will be issued and follow shortly. We trust the enclosed will be found in order and if you have any questions, please do not hesitate to call. Yours sincerely,
Bryce Sibbick Regional Manager FRANK COWAN COMPANY LIMITED /sh Attach.
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EXHIBIT "A"
BUILDINGS AND STRUCTURES
01/01/2014
DEMO & DEBRIS
92 LIM D&DNAMED PERILS - VACANT FORMER FIRE HALL, 24 PITT STREET, PORT
BURWELL, N0J 1T0
93 LIM D&DNAMED PERILS - VACANT FORMER LIBRARY, 6208 PLANK ROAD, VIENNA,
N0J 1Z0
FIRE
1 FIRE HALL, 55764 THIRD STREET, STRAFFORDVILLE, N0J 1Y0
2 FIRE HALL, 55451 NOVA SCOTIA LINE, PORT BURWELL, N0J 1T0
GENERAL
3 MUNICIPAL OFFICES, 9344 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
4 COMMUNITY CENTRE, 56967 EDEN LINE, EDEN, N0J 1H0
5 OPP OFFICE, 29 WELLINGTON STREET, PORT BURWELL, N0J 1T0
86 LIMRENTAL INCOME - ALL PROPERTIES
LIBRARY
6 LIBRARY, 9366 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
7 LIBRARY, 20 PITT STREET, PORT BURWELL, N0J 1T0
MUSEUM
8 EDISON MUSEUM, 14 SNOW STREET, VIENNA, N0J 1Z0
9 STORAGE SHED, 14 SNOW STREET, VIENNA, N0J 1Z0
10 GAZEBO, 14 SNOW STREET, VIENNA, N0J 1Z0
11 SHELTER, 14 SNOW STREET, VIENNA, N0J 1Z0
12 EDISON MEMORIAL PLAQUE, 14 SNOW STREET, VIENNA, N0J 1Z0
13 MARINE MUSEUM, 20 PITT STREET, PORT BURWELL, N0J 1T0
ADMINISTRATION SHOULD CAREFULLY EXAMINE THIS SCHEDULE TO DETERMINE ACCURATE
INFORMATION. ANY CHANGES OR DISCREPANCIES SHOULD BE REPORTED TO US.
REF:04520
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EXHIBIT "A"
BUILDINGS AND STRUCTURES
01/01/2014
14 PICNIC SHELTER, 20 PITT STREET, PORT BURWELL, N0J 1T0
15 MUSEUM KIOSKS (3), 20 PITT STREET, PORT BURWELL, N0J 1T0
16 LIGHTHOUSE, 17 ROBINSON STREET, PORT BURWELL, N0J 1T0
17 CLUBHOUSE, 17 ROBINSON STREET, PORT BURWELL, N0J 1T0
18 PICNIC SHELTER, 17 ROBINSON STREET, PORT BURWELL, N0J 1T0
PARKS/REC
19 COMMUNITY CENTRE, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0
20 COMMUNITY CENTRE, 26 FULTON STREET, VIENNA, N0J 1Z0
21 STORAGE BUILDING, 26 FULTON STREET, VIENNA, N0J 1Z0
22 CONCESSION BOOTH, 26 FULTON STREET, VIENNA, N0J 1Z0
23 BASEBALL DUGOUTS (2), 26 FULTON STREET, VIENNA, N0J 1Z0
24 BOOTH/WASHROOM, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0
25 STORAGE GARAGE, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0
26 PICNIC SHELTER, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0
27 STORAGE BLDG, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0
28 BATTING CAGE, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0
29 PICNIC SHELTER, MEMORIAL PARK, VIENNA, N0J 1Z0
30 CONCESSION BOOTH, MEMORIAL PARK, VIENNA, N0J 1Z0
31 BELL TOWER, MEMORIAL PARK, VIENNA, N0J 1Z0
32 BOOTH/WASHROOM, 55461 NOVA SCOTIA LINE, PORT BURWELL, N0J 1T0
33 GAZEBO, 21 PITT STREET, PORT BURWELL, N0J 1T0
ADMINISTRATION SHOULD CAREFULLY EXAMINE THIS SCHEDULE TO DETERMINE ACCURATE
INFORMATION. ANY CHANGES OR DISCREPANCIES SHOULD BE REPORTED TO US.
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EXHIBIT "A"
BUILDINGS AND STRUCTURES
01/01/2014
34 CHANGE ROOMS, EAST BEACH, PORT BURWELL, N0J 1T0
35 WASHROOMS, EAST BEACH, PORT BURWELL, N0J 1T0
36 RECREATIONAL FLOODLIGHTING, VARIOUS LOCATIONS
37 RECREATIONAL FENCING, VARIOUS LOCATIONS
38 PLAYGROUND EQUIPMENT, VARIOUS LOCATIONS
39 SPECTATOR BLEACHERS, VARIOUS LOCATIONS
40 INTERPRETIVE CENTRE, 5361 BROWN ROAD, PORT BURWELL, N0J 1T0
SEWAGE
41 SEWAGE TREATMENT PLANT, 1 CHATHAM STREET, PORT BURWELL, N0J 1T0
42 SCADA EQUIPMENT, 1 CHATHAM STREET, PORT BURWELL, N0J 1T0
43 SEWAGE LIFT STATION #7, BROCK STREET, PORT BURWELL, N0J 1T0
44 SEWAGE LIFT STATION #8, UNION STREET, PORT BURWELL, N0J 1T0
45 SEWAGE LIFT STATION #1, 11403 PLANK LINE, EDEN, N0J 1H0
46 SEWAGE LIFT STATION #2, 9350 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
47 SEWAGE LIFT STATION #3, 56826 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0
48 SEWAGE LIFT STATION #4, 9352 GARNER ROAD, STRAFFORDVILLE, N0J 1Y0
49 SEWAGE LIFT STATION #5, 8971 PLANK LINE, STRAFFORDVILLE, N0J 1Y0
50 SEWAGE LIFT STATION #6, 54 FRONT STREET, VIENNA, N0J 1Z0
51 UNDERGROUND WATER IN-LINE BOOSTER PUMP, CENTRE STREET, VIENNA,
N0J 1Z0
WORKS
52 EQUIPMENT DEPOT & OFFICE, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
ADMINISTRATION SHOULD CAREFULLY EXAMINE THIS SCHEDULE TO DETERMINE ACCURATE
INFORMATION. ANY CHANGES OR DISCREPANCIES SHOULD BE REPORTED TO US.
REF:04520
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EXHIBIT "A"
BUILDINGS AND STRUCTURES
01/01/2014
53 SALT SHED, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
54 COVERALL SHED, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
55 EQUIPMENT DEPOT & OFFICE, 31 ELIZABETH STREET, PORT BURWELL, N0J
1T0
ADMINISTRATION SHOULD CAREFULLY EXAMINE THIS SCHEDULE TO DETERMINE ACCURATE
INFORMATION. ANY CHANGES OR DISCREPANCIES SHOULD BE REPORTED TO US.
REF:04520
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VALUES
CORPORATION OF THE MUNICIPALITY OF BAYHAM
ESTIMATE OF VALUES
CONTENTS AND EQUIPMENT
01/01/2014
125,500FIRE-FIGHTING CONTENTS & EQUIPMENT, 55764 THIRD STREET,
STRAFFORDVILLE, N0J 1Y0
56
180,500FIRE FIGHTING CONTENTS & EQUIPMENT, 55451 NOVA SCOTIA LINE, PORT
BURWELL, N0J 1T0
57
10,000 VALSPE1932 CHEV BICKLE PUMPER (PARADE USE)58
393,700MUNICIPAL OFFICES CONTENTS, 9344 PLANK ROAD, STRAFFORDVILLE,
N0J 1Y0
59
225,000COMMUNITY CENTRE CONTENTS, 56967 EDEN LINE, EDEN, N0J 1H060
20,800OPP OFFICE CONTENTS, 29 WELLINGTON STREET, PORT BURWELL, N0J
1T0
61
50,600LIBRARY CONTENTS, 20 PITT STREET, PORT BURWELL, N0J 1T062
78,000LIBRARY CONTENTS, 9366 PLANK ROAD, STRAFFORDVILLE, N0J 1Y063
26,000EDISON MUSEUM CONTENTS, 14 SNOW STREET, VIENNA, N0J 1Z064
11,300STORAGE SHED CONTENTS, 14 SNOW STREET, VIENNA, N0J 1Z065
31,200MARINE MUSEUM CONTENTS, 20 PITT STREET, PORT BURWELL, N0J 1T066
8,400CLUBHOUSE CONTENTS, 17 ROBINSON STREET, PORT BURWELL, N0J 1T067
50,600COMMUNITY CENTRE CONTENTS, 56169 HERITAGE LINE,
STRAFFORDVILLE, N0J 1Y0
68
84,400COMMUNITY CENTRE CONTENTS, 26 FULTON STREET, VIENNA, N0J 1Z069
2,800CONCESSION BOOTH CONTENTS, 26 FULTON STREET, VIENNA, N0J 1Z070
2,300CONCESSION BOOTH CONTENTS, MEMORIAL PARK, VIENNA, N0J 1Z071
250,0001987 CHAMPION 730A GRADER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J
1Y0
72
250,0001994 CHAMPION 740 GRADER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J
1Y0
73
132,8002007 CASE 621D LOADER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y074
123,6001993 CASE BULLDOZER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y075
62,2001999 JOHN DEERE 310D BACKHOE, 8354 PLANK ROAD, STRAFFORDVILLE,
N0J 1Y0
76
1
PROPRIETARY DATA : USE OR DISCLOSURE OF THE INFORMATION IN THIS DOCUMENT IS SUBJECT TO
THE RESTRICTIONS ON THE TITLE PAGE
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VALUES
CORPORATION OF THE MUNICIPALITY OF BAYHAM
ESTIMATE OF VALUES
CONTENTS AND EQUIPMENT
01/01/2014
89,000JOHN DEERE TRACTOR #20, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y077
55,000JOHN DEERE 6300 WITH TIGER BRUSH MOWER, 8354 PLANK ROAD,
STRAFFORDVILLE, N0J 1Y0
78
4,500JOHN DEERE 2155 #11, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y079
6,000FORD 3910 WITH LOADER AND DECK MOWER, 8354 PLANK ROAD,
STRAFFORDVILLE, N0J 1Y0
80
14,000FORD NEW HOLLAND TZ25DA MOWER #21, 8354 PLANK ROAD,
STRAFFORDVILLE, N0J 1Y0
81
12,300JOHN DEERE MOWER TRACTOR, 8354 PLANK ROAD, STRAFFORDVILLE,
N0J 1Y0
82
100,000WORKS MISCELLANEOUS TOOLS, EQUIPMENT, MATERIALS AND
SUPPLIES, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
83
300,0002011 JOHN DEERE GRADER, MODEL NO. 872GP, SERIAL NO.
1DW872GPLBD637204, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0
84
500,000 LIMEXTRA EXPENSE - ANY ONE LOCATION85
500,000 LIMVALUABLE PAPERS87
500,000 LIMACCOUNTS RECEIVABLE88
55,600 REPLIMDATA PROCESSING, VARIOUS LOCATIONS89
120,600 VALLIMFINE ARTS FLOATER, VARIOUS LOCATIONS90
0 VALSPEEXHIBITION FORM91
4,376,700
2
PROPRIETARY DATA : USE OR DISCLOSURE OF THE INFORMATION IN THIS DOCUMENT IS SUBJECT TO
THE RESTRICTIONS ON THE TITLE PAGE
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THE CORPORATION OF THEMUNICIPALITY OF BAYHAM
BY-LAW 2013-107
A BY-LAW TO AMEND BY-LAW NO. 2002-98, BEING A BY-LAWTO ADOPT A NON-UNION PERSONNEL POLICY
WHEREAS the Council of the Municipality of Bayham passed By-Law No. 2002-98 toadopt a personnel policy for non-union employees Decemb^ 19ft, 2002;
AND WHEREAS the Council offhe Corporation offhe Municipality ofBayham deems itnecessary and expedient to amend by-law 2002-98, as amended.
NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OFBAYHAM HEREBY ENACTS AS FOLLOWS:
1. THAT Schedule "A-l" of the said Non-Union Personnel Policy be and the sameis hereby repealed, and replaced with Schedule "A-l 2014" affixed hereto andforming part of this by-law, effective January 1, 2014.
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TfflSTH19In DAY OF DECEMBER 2013.
MAYOR CLERK
By-Law 2013-107 A By-Law to further amend By-Law 2002-98... Page 315 of 323
Schedule "A-l 2014"
Municipality of Bayham
Salary Grid 2014 - Effective January 1,2014
Grade Job Title Point Range Base Rate Step 1 Step 2 Step 3 Job Rate
9 Administrator 601 - 650 $ 45.42 $ 47.24 $ 49.13 $ 51.09 $ 53.13
8 Water and Wastewater Operations Manager 551 - 600 $ 40.54 $ 42.17 $ 43.85 $ 45.61 47.42
Treasurer/Tax Collector7 Fire Chie£fBLE/CEMC 501 - 550 $ 36.20 $ 37.65 $ 39.15 40.72 42.34
Manager of Public Works
CBO/Drainage Superintendent6 451 - 500 $ 32.31 $ 33.61 $ 34.95 $ 36.35 37.79Clerk
5 Planning Administrator/Deputy Cleric 401 - 450 $ 28.86 $ 30.01 $ 31.21 $ 32.46 33.75
4 Public Works Operations Supervisor 351 - 400 $ 24.88 $ 25.87 $ 26.91 $ 27.99 29.10
Administrative & Accounting ClerkCustomer Service Clerk/Admimstrative
3 301 - 350 $ 21.45 $ 22.31 $ 23.20 $ 24.13 25.09Assistant
Customer Service Clerk/Accounts Payable
2 251 - 300 $ 19.84 $ 20.64 $ 21.46 22.32 23.21
Customer Service Clerk/Receptionist 201 - 250 $ 18.38 $ 19.12 $ 19.89 $ 20.68 21.50
Comm. Centre Manager 201 - 250 11,870.10
Notes: Rates are Hourly
All positions 1820 hours per year excepting CBO, Wastewater/Water Operations Manager, Public Works Manager, and Public Works Operations Supervisor (2080 hours) andCSC/Reception (1040)
Comm. Centre Manager rate annual since hours worked varies
23
By-Law
2013-107 A B
y-Law to further am
end By-Law
2002-98...Page 316 of 323
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-109
BEING A BY-LAW TO ADOPT THE CAPITAL ESTIMATESFOR THE YEAR 2014
WHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended provides in part that a localmunicipality shall in each year prepare and adopt estimates of all sums required during fhe year for thepurposes of the local municipality, and;
WHEREAS it is necessary and expedient to levy on the whole rateable property according to the lastrevised assessment roll of the Municipality the sum of $825,000 for the capital program of the lower-tiermunicipality for the current year,
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM HEREBY ENACTS AS FOLLOWS:
1. THAT the capital estimates appended hereto as Schedule "A" are hereby adopted.
2. THAT the tax levy requirement of $825,000 be incorporated into the 2014 current estimatesfor the purposes of determining the tax rates for 2014.
thREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19tn DAYOF DECEMBER 2013.
MAYOR CLERK
By-Law 2013-109 A By-Law to adopt the Capital Estimates ... Page 317 of 323
By-Law 2013-109Schedule "A"
2014 Capital Budget
CarProject Budget Fwd Tax Levy Reserves Grants Other Notes
i- --
<^tt<?ral
Computer Equipment 7,000 7,000Reserve for working capital 5,000 5,000 Cash Requirements Item
Transfer to Records Management Reserve 5,000 5,000 Cash Requirements ItemAdministration Building Expansion - Architectural Reviev 25,000 25,000 Municipal Facilities Reserve--! .. +
I-
Eye^trt^i^i^^
ApparatusT
Rqilacement Rescue #1 150,000 150,000Apparatus Reserve Allocation 100,000 \ 100,000 ^ Cash Requirements Item
+
Building- t
Debenture Payment 65,000 65,000T t- -
j- -
Major Equipment Renewall County Radio system 142,500 56,500 30,000 i 56,000 ;2015Levy
t
New nozzles and hose appliances 10,000 10,000 iJ_----I
Equipment Reserve Allocation 5,000 5,000 I
- -\Other'Annual Remuneration Reserve 2,500 2,500
-t
\~~ ~
BfiiMm--..t
Vehicle Reserve 2,500 2,500 Cash[Requirements Item
B_v"I n
; Vehicle Reserve 2,500 2,500 I I Cash Requirements Itemt
-- _ . +
R08ds--1 - tEquipment Purchases
I-
Trf to Equipment Reserve 205,000 60,000 145,000 iMachine Usage (Cash requirements item.)Replacement Tandem Tmck# 4 250,000 250,000 .; Vacuum Tank on Trailer (Used) 60,000 60,000 | 50/50 split with Roads and Water & Sewerr- -I-
Automatic Greasing System (John 872 Grader) 10,000 10,000-t
co"structio" Projects+ - + --Trfto Road Construction Reserve 270,000 270,000 Cash Requirements Item
Tunnel Line (pulvenze in place 4 km) 80,000 80,000 Gas TaxCoy\e Road (culvert, trees & ditching) 50,000 50,000 Road Construction Reserve
.r - - - -
Culvert Replacements(Csinos, Mitchell, Sandytown) 20,000 20,000 Road Construction Reserve
December 19,2013 - Pagel
By-Law
2013-109 A B
y-Law to adopt the C
apital Estimates ...
Page 318 of 323
By-Law 2013-109Schedule "A"
2014 Capital Budget
CanProject Budget Fwd Tax Levy: Reserves Grants Other Notes
.
Rodd*. (Continued)Asphalt ProjectsNone
-J
t" -TGravel ProjectsSomers Road - 2.1 km 28,800 28,800 Road Construction ReserveBaynor Road - 2.8 km 38,500 38,500 Road Construction ReserveMitchell Road - 2 km 26,500 26,500 Road Construction ReserveBeattie Road - 0.08 km 12,600 12,600 ; Road Construction Reserve
; Best Line - 0.4 km 10,000 10,000 , Road Construction Reserve-.. . i .
Tar & Chip ResurfaceJackson Line (tar & chip ) 6 km 120,000 120,000 ! Gas Tax Reserve
-i
Bridge Work' Stewart Bridge 25,000 25,000 : Gas Tax Reserve
+ .- + -.T
Other
Guide rails (New) 15,000 , 15,000 | Road Construction Reserve. Asphalt patching 30,000 \ 30,000 ! Road Construction Reserve
t
Street lights (New) 10,000 10,000 Road Construction ReserveSidewalks (Replacements) 15,000 15,000 I Road Construction Reserve
\\ ante MdnaecnwntI Transfer to Reserve - Transfer site 35,000 35,000 Cash Requirements Item
t
Recycling Initiatives 7,000 7,000
VkjitcrRadio meters/heads 5,000 5,000 | ; Water Reserve
i"
j Vienna Booster Station Upgrades 5,000 5,000 I Water Reserve
-+ -- i
Waste watei
.Pump rebuilds 35,000 35,000 . Sewer Reserve-. T
Air release valves - PS 2 & 5 & Forcemains 15,500 I 15,500 | Sewer ReserveAir blower rebuilds 4,800 4,800 : i Sewer Reserve
t-
Septage Building Railing 4,000 I 4,000 Sewer Reserve^Computer Upgrades 4,000 4,000 Sewer Reserve
December 19, 2013 - Page2
By-Law
2013-109 A B
y-Law to adopt the C
apital Estimates ...
Page 319 of 323
By-Law 2013-109Schedule "A"
2014 Capital Budget
CariProject Budget Fwd Tax Levy Reserves Grants Other Notes
J_
_...(
Paihs&Rec.Trfto Parks Reserve - Playground Eq. 24,000 24,000 I Cash Requirements ItemCorinth Park Entrance 2,000 2,000 Parkland Reserve Fund^Corintli Park Pavillion 10,000 10,000 ; Municipal Facilities/Parkland Reserve Fund
Sti dttordyi[le Comm. <'<?ntttiTransfer to Reserve 20,000 20,000 'Cash Requirements Item
-- - -t . -
Vienna Comm. Cikntie'Transfer to Reserve 20,000 ' 20,000 Cash Requirements ItemI Accessibility Entrance Construction 120,000 50,000 I Enabling Accessibilty Fund
1
fcdea Comm. CentreI Building upgrades 8,000 8,000
- -4
llbtAHtCSVienna demolition 30,000 30,000 Library Reserve
Museums
iTrfto Edison Building Reserve 2,000 2,000 Cash Requirements Item1 Marine Museum furnace replacement 4,000 4,000
I -,-
Planning & DevclupmcRtI Zoning By-law review
I'oumm & MarkctiosEast pier repair 80,000 80,000+- -t 4.
Pier Improvements 80,000 80,000 iFundraising/GrantsDredging 15,000 i 15,000Beach projects 5,000 | 5,000h-
Economic Development Study 30,000 \ 15,000 15,000 ; 2015 LevyPort Bunvell parking development review 10,000 10,000 {2015.Levy
-+
Kinyiron mentalALUS Pilot 30,000 30,000
"\
-t
TOTAL 2,315,700 88,000 825,000 1,207,700 65,000 306,000
December 19, 2013-Page3
By-Law
2013-109 A B
y-Law to adopt the C
apital Estimates ...
Page 320 of 323
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-110
A BY-LAW TO REPEAL BY-LAW 2010-008, BY-LAW 2010-037 AND BY-LAW 2010-098BEING BY-LAWS TO APPOINT MUNICIPAL
OFFICERS AND EMPLOYEES FOR THEMUNICIPALITY OF BAYHAM
WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities mayappoint officers and employees as may be necessary for the purposes of the Corporation;
AND WHEREAS Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, C. 4provides that if a fire department is established for the whole or a part of a municipality or for morethan one municipality, the council of the municipality or the councils of the municipalities, as thecase may be, shall appoint a fire chief for the fire department;
AND WHEREAS Ontario Regulation 380/04, a Regulation passed under authority of the EmergencyManagement Act, R.S.O. 1999, C. E.9, provides in part that every Municipality shall designate anemployee of the municipality or a member of the council as its emergency management program co-ordinator;
AND WHEREAS Subsection 3 (2) of the Building Code Act, S.O. 1992, c.23, as amended, providesthat fhe council of each municipality shall appoint a chief building official and such inspectors as arenecessary for the enforcement of the Act, in the areas in which the municipality has jurisdiction;
AND WHEREAS, the Council of the Municipality ofBayham deems it necessary and expedient toprovide a new by-law to appoint municipal officers and employees for the purposes of theMunicipality to reflect various staff changes made, and rq)eal By-laws 2010-008, as amended, 2010-037 and 2010-098.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM ENACTS AS FOLLOWS:
1. THAT the following officers and / or employees be and they are hereby appointed to act in thecapacity provided in the Municipality ofBayham for the purpose of administering and whereapplicable enforcing municipal by-laws and Provincial Statutes and Regulations associated witheach position and the approved job descriptions are to be fulfilled:
Office/PosiHon Name
L Admmistrator/Dq3uty Treasurer/Deputy Clerk,Alternate Community Emergency ManagementCo-ordinator Kyle Kruger
2. Clerk Lynda Millard
3. Treasurer/Tax Collector David Aristone
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By-law No. 2013-110 -2-
4. Planning Co-ordinator/Deputy Clerk Margaret Underhill& Lottery Licencing Officer
5. Administrative/Accounting Clerk Donna Wiebe
6, Customer Service/Accounts Payable Clerk Sandra Maertens
7. Customer Service Clerk/Admmistrative Assistant Brenda Gibbons
8. Chief Building Official/Drainage Superintendent/ William Knifton
Sewage Systems Inspector/By-law Enforcement Officer/Property Standards Officer and Provincial Offences Officer
9. WaterAVastewater Manager Ed Roloson
1 A Manager Public Works Vance Czerwinski
11. Fire ChieiTBy-law Enforcement Officer/Property StandardsOfficer, Provincial Offences Officer andCommunity Emergency Management Co-ordinatorand Livestock Valuer Randy White
12. Port Burwell Fire Station Chief Tom IVUUard
13. Straffordville Fire Station Chief Perry Grant
14. Tree CommissionerAVeed Inspector Jeff Lawrence
15. Bayham Community Centre Manager (Straffordville) Jackie DeClercq
16. Canine Control Of&cer and Dog Pound Keeper Roger Martin, K-9 Control(by contract - as needed basis)
2. THAT Appointment By-law 2010-008, as amended. By-laws 2010-037 and 2010-098 andany amendments thereto are hereby rqsealed.
3. THAT this by-law shall come into force and take effect on the day of passing.
thREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 19m day ofDecember 2013.
MAYOR CLERK
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2013-111
A BY-LAW TO CONFIRM ALL ACTIONS OFTHE COUNCIL OF THE CORPORATION OFTHE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD DECEMBER 19, 2013
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powersof a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are tobe exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems itadvisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality ofBayham inrespect of each recommendation and each motion and resolution passed and otheraction by the Council at the regular meeting held December 19, 2013 is hereby adoptedand confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality ofBayham arehereby authorized and directed to do all things necessary to give effect to the action of theCouncil including executing all documents and affixing the Corporate Seal.
thREAD A FIRST, SECOND AND THIRD TIME and finally passed this 19"- day ofDecember 2013.
MAYOR CLERK
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