Basics of Project Management

A project is a temporary endeavour undertaken to create a unique product or service.

It is performed by people constrained by limited resources planned, executed, and controlled

What is a project?

Ref: PMI, A Guide to the Project Management Body of Knowledge 1996, p.10

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© 26 March 2013, Mithu Deb

Project Model

Scope

Time Cost

So what is project management?

Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.”

(PMBOK Guide (2008), 10

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Project Culture

Alignment

Respect

Commitment

Confidence Involvement

Administrative Challenge

Cooperation Challenge

Team Challenge

Virtual Challenge

Quality Challenge

Impact Challenge

Intercultural Challenge

Key Challenge

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Microsoft Project Plan

Excel Project Plan

Gantt Chart

RACI Chart

Stakeholder Analysis

Some Project Management Tools

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Project Initiation

Requirement Definition

Work Planning

Project Execution

Performance Monitoring

and Cost Control

Project Closeout

Project Life cycle

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Documentation requirements

Approval levels

Status reporting requirements

Oversight committee requirements

Scope, schedule, budget accuracy thresholds

Define the Project Category

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Project Planning

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Project Planning

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Project Planning

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Importance of Project Planning

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Define Scope

Determine Objectives

Define the scope

Provide additional specification

Breakdown Tasks

Establish Milestone and tasks

Determine Duration and efforts for each task

Allocate Resources

Assign people to task

Commit resource to the task

Importance of Project Planning

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Project plan template

Engagement Matrix

Accountability Matrix

Stakeholder Analysis

Milestone Mapping

Planning Tools

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Day-to-day follow up of activities during implementation to measure

progress and identify deviations

Routine follow up to ensure activities are proceeding as planned and are on schedule

Routine assessment of activities and results

Answers the question, “what are we doing?

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Execution and Monitoring


Team Work

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Communication System

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Project Communication Modes

Face to Face

• Project Meetings

• Sub Groups

• Bilateral Visits

• Conferences

• Seminars

Distance

• Telephone

• Phone Conference

• Fax

• Letter

• Reports

Virtual

• E-mail

• Online Communication

• Collaborative Tools

• Weblogs

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Do we really understand each other??

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Mithu Deb Contact at - +91-9538251002;

Email Contact: [email protected]

LinkedIn: in.linkedin.com/pub/mithu-deb/13/b1b/ab0/

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Basics of Project Management

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