Procure to Pay ECC6.0 Rev. 04/20/10 1 SAP Procure to Pay Basic Training Master.doc

SAP Procure to Pay Basic Training

Contents

Introduction .......................................................................................................... 5

Unit 1: SAP Business Process Overview – Procure to Pay ............................ 7

Procure to Pay ................................................................................................. 7

Demonstration: Procure to Pay................................................................ 8

Exercise: Procure to Pay .............................................................................. 56

1. Create Material Master ....................................................................... 56

2. Create Vendor Master ........................................................................ 58

3. Create Info Record ............................................................................. 59

4. Run Materials Requirements Planning ............................................... 60

5. Convert Planned Order to Purchase Requisition – MRP List/Stock Requirements List ................................................................................... 61

6. Approve the Purchase Requisition ..................................................... 63

7. Assign a Source of Supply to a Purchase Requisition ....................... 64

8. Create a Purchase Order from a Purchase Requisition ..................... 65

9. Goods Receipt .................................................................................... 66

10. Invoice Receipt ................................................................................. 67

Unit 2: Enterprise and Organizational Structure ........................................... 69

Definitions of Enterprise Structure Values .................................................... 69

Company Code ....................................................................................... 69

Plant ........................................................................................................ 69

Storage Location ..................................................................................... 71

Definitions of Organizational Structure Values.............................................. 73

Purchasing Organization ........................................................................ 73

Master Data and Enterprise Structure ........................................................... 74

Unit 3: Master Data ........................................................................................... 75

Material Master .............................................................................................. 75

Key Fields in the Material Master ........................................................... 76

Demonstration: Display Material Master ................................................ 77

Demonstration: Create Material Master ................................................. 96

Exercise: Create Material Master .......................................................... 97

Vendor Master ............................................................................................... 98

Key Fields in Vendor Master ................................................................... 98

Demonstration: Display Vendor Master ................................................. 99

Introduction Klee Associates, Inc.

2 Rev. 04/20/10 Procure to Pay ECC6.0

Demonstration: Create Vendor Master ................................................ 108

Exercise: Create Vendor Master .......................................................... 108

Information Record ...................................................................................... 109

Key Fields in Information Record .......................................................... 109

Demonstration: Display Information Record ........................................ 110

Demonstration: Create Information Record ......................................... 115

Exercise: Create Information Record ................................................... 115

Unit 4: Consumption Based Planning ........................................................... 117

Overview of Consumption Based Planning ................................................. 117

Consumption Based Planning Procedures .................................................. 119

Reorder Point Planning ......................................................................... 119

Forecast Based Planning ...................................................................... 120

Time Phased Planning .......................................................................... 121

Directing Consumption Based Planning with Material Master Data ............ 122

Planning Process ......................................................................................... 133

Checking the Planning File Entries ....................................................... 133

System Calculations for Net Requirements and Lot Sizing .................. 137

Planning Run ............................................................................................... 140

Parameters for the Planning Run .......................................................... 140

Evaluating the Planning Run ................................................................. 142

Forecasting .................................................................................................. 146

Demo and Exercise: Consumption Based Planning Using Forecasting..... 151

Check the Material Master Settings for MRP and Forecasting ............. 151

Execute the Planning Run ..................................................................... 160

Review the Results of the Planning Run ............................................... 161

Convert a Planned Order to a Purchase Requisition ............................ 162

Summary ............................................................................................... 163

Unit 5: Purchasing ........................................................................................... 165

Overview of Purchasing ............................................................................... 166

Purchasing Master Data .............................................................................. 168

Material Master: Purchasing View ........................................................ 168

Vendor Master: Purchasing View ......................................................... 171

Info Record: Purchasing Screens ........................................................ 173

Purchasing Document Types ....................................................................... 176

Purchase Requisitions........................................................................... 177

Purchase Orders ................................................................................... 181

Outline Agreements............................................................................... 183

Klee Associates, Inc. Introduction

Procure to Pay ECC6.0 Rev. 04/20/10 3

RFQ/Quotations .................................................................................... 185

Optimized Purchasing ................................................................................. 186

Source Determination ........................................................................... 187

Automatically Create Purchase Orders from Purchase Requisitions ... 189

Condition Types .......................................................................................... 190

Demonstration and Exercise: Create and Test Condition Record....... 192

Release Strategy ......................................................................................... 197

Demonstration and Exercise: Create Purchase Requisition and Release Purchase Requisition ............................................................................ 197

Summary ............................................................................................... 201

Unit 6: Inventory Management ...................................................................... 203

Overview of Inventory Management ........................................................... 204

Transactions to Post Goods Movements .............................................. 204

Movement Types .................................................................................. 205

Integration with Other SAP Modules: ................................................... 205

Goods Movements ...................................................................................... 206

Goods Receipt ...................................................................................... 207

Goods Issue .......................................................................................... 209

Stock Transfer....................................................................................... 212

Transfer Posting.................................................................................... 213

Demonstration and Exercise: Goods Receipt for Purchase Order ...... 213

Special Stocks ............................................................................................. 216

Subcontracting Stock and Subcontracting Process.............................. 216

Consignment Stock and Consignment Process ................................... 220

Summary ............................................................................................... 220

Unit 7: Logistics Invoice Verification ............................................................ 221

Overview...................................................................................................... 222

Posting an Incoming Invoice ....................................................................... 223

Demonstration: Entering Invoice.......................................................... 223

Demonstration: Reverse Invoice Document ........................................ 226

Exercise: Entering Invoice ................................................................... 227

Document Parking ....................................................................................... 228

Invoice Blocking .......................................................................................... 229

Manual Blocking.................................................................................... 230

Automatic Blocking based on Variance ................................................ 231

Demonstration: Automatic Blocking Based on Item Value .................. 232

Demonstration: Removing a Block from an Invoice............................. 234

Introduction Klee Associates, Inc.

4 Rev. 04/20/10 Procure to Pay ECC6.0

Evaluated Receipt Settlement ..................................................................... 235

Summary ............................................................................................... 236